HomeMy WebLinkAbout1998-02-19 Council MinutesN
N
0
EXECUTIVE COMMITTEE REPORT - Fel)mai-y 19, 1998
The Executive Committee of Otto Hoff and Richard M Vickery met on Thursday, February
19 1998, at the M D of Kneehill office in Three Hills, commencing at 9.00 A.M Mr John
C Jeffery, Administrator, was present along with Mrs Jennifer Deak Assistant
Administrator who recorded the minutes
The following items were reviewed
1 Receptionist /Accounts Payable Position
Mr Jeffery reported forty applications had been received for the above employment
position with the M.D There were a number of very qualified applicants for this position
and applications had been short listed to six with interviews to be conducted later to -day
The salary for this positron was discussed and it was agreed to offer a maximum salary
depending on qualifications, between $28,000 00 $31,000 00
2. Letter from Ms. Dawn Fortin
Ms Dawn Fortin has written a letter to Council commenting on her recent termination
Executive Committee recommends to accept and file.
3 Office Keys
Currently only Mr Jeffery Mr McCook, Mr Hunt (the Janitor) and Mrs Deak have keys
to the office Keys are available to other staff members on a sign out basis Mr Jeffery
noted personnel in charge of radios and cemeteries may require access to the building in
emergency situations
/�rys arvs�J 7
Executive Committee recommends Mr Alex Cunningham be provided a key to the
office for the exclusive use to address emergency radio situations and Mr Ian Martens
be provided a key for the office to address cemetery requirements
4 1998 School Foundation Education Tax Rates
Mr Eric McGhan Assistant Deputy Minister (Treasury) has advised on the 1998 uniform
education tax rates, which are applicable to the 1998 equalized assessment categories to
estimate the AB School Foundation Fund
Residential /Farmland Assessment 6.95 mills
Non Residential Assessment 10 20 mills
Linear 10 20 mills
Executive Committee recommends to accept and file. F'f-Z
5 Meetm with Hon. Iris Evans at the 1998 Sprain AAMD &C Convention
The Hon Iris Evans Minister of Municipal Affairs has advised she will be available to SAP, /� IYi, rr/Es
meet with ten municipalities during the Spring Convention, with priorities given to those F�
municipalities that have not previously met with her
Mr Rinus Onus, Operations Director, Kneehill Ambulance, entered the meeting time
9.45 A.M
A discussion followed on the need to define an intensive livestock operation and
suggestions received at the divisional meetings to assess and tax same It was agreed to
further discuss this issue at the CAAMD &C meeting, scheduled for Friday, Feb 20/98, at
the Three Hills Community Centre
6. Draft Ambulance Agreement
Mr Onus and the Executive Committee reviewed the draft ambulance agreement Under
clause 4c of the agreement a discussion followed on the competency of the volunteers and
it was agreed it should be clearly understood if the Operations Director and Medical
Director for the Kneehill Ambulance Service agree on a course of action regarding the
competency of a volunteer ambulance person, the M.D of Kneehill would support this
action A discussion followed on the radio operations and it was agreed to have Mr Onus
and Mr Cunningham meet with Council on Feb 24/98 at 9 30 A.M to further discuss
C: /MD /Minute /GC 1998.doc
Page 1
5 P,3me
rn „j,>ES
CJ
C
EXECUTIVE COMMITTEE REPORT - February 19, 1998
these matters
Mr Onus left the meeting time 10 35 A.M.
7 E911 Report
Mr Onus has forwarded a letter, under date of Feb 17/98 to all jurisdictions in the
municipality advising Telus will be contacting them very shortly regarding the addressing
requirements for the E911 service The actual implementation of the E911 system in the
M.D is slated for August 1998 Due to thejoining of Medicine Hat to this service, the
rates, charged by Telus on the phone bills will be dropping from $0 83 to$0 78 per phone
line starting March 1998 These rates are also expected to drop a further $0 15 per phone
line when the city of Calgary joins the service at the end of the year
Executive Committee recommends to accept and file and further, provide copies of tilts
documentation to each Councillor
8 Letter from village of Acme re. Transfer Site Operating Hours
The village of Acme has responded to the M.D 's inquiry regarding the operating hours of
this site The village advises statistics compiled by the site attendant on the number of
loads brought into the site in 1997 show a total number of 1624 loads came into the site
from the villaLe of Acme, 3,020 loads from M.D residents and 104 loads from other
areas The village feels that to adequately serve the needs of the area three days per week
is required for the site to be open
Executive Commdtee recommends a letter be sent to the village of Acme, thanking
them for this information and concurring with their recommendation to continue to
keep this site open three days per week.
9 1997 Joint Planning Department Costs
Mountain View County has forwarded an invoice for the joint planning department costs
Total costs for Kneehill are $28 588 07 less contract worked billed to others of $2,703 75
fora net cost of $25,884 32 The Executive Committee agreed the joint planning
arrangements with Mountain View were working well with long term plans to realize an
economic benefit from this arrangement
Executive Committee reconunends this invoice be approved for payment and further,
the M D continue under the current planning cost sharing arrangements (50150) and
review same next year
10 Request from Kneehill Ambulance foi Extension re: Ambulance Operations
Proposal
Mrs Loretta Ling Chairperson of the Kneehill Ambulance Board has requested an
extension from March 1/98 to March 18/98 to respond to the M.D 's proposal regarding
the operations of the ambulance service
Executive Committee recommends approval of this request
11. ARMAA Personal Stress Management Workshop
Mr Peter Kivisto, ARMAA (AB Rural Municipal Administrators Association) Zone Chair
has requested an indication from ARMAA members regarding a personal stress
management training workshop to address the needs to deal effectively with the increased
pressures and responsibilities of municipal managers An indication of a price each
member is willing to pay for a personal stress management workshop and possible dates
for same has been requested
Executive Committee reconunends both Mr Jeffery and Mrs Deak attend this
workshop, if same can be arranged, at an indicated cost of $100.00 each.
12 Reynolds, Mirth, Richards & Farmer Southern Municipal Law Seminar
The above legal firm has extended an invitation to attend their sixth annual law seminar, to
be held in Banff on Thursday, March 26/98 The Executive Committee and both Mr
C: /MD /1`iinutc /EC 1998.doc
Page 2
Al eon -0Z
1Fg,L*(RS
LE7r�-7",L
LE ��ae -"&W T
B11"b" A9045,5Z
bl)&,.Z111 i
1,0494-14 -,,o,)
�fix1W
k7wee I 'd"5fb
Ln
L4;
C�
0
EXECUTIVE COMMITTEE REPORT - February 19, 1998
Jeffery and Mrs Deak Indicated their preference to attend the Brownlee Fryett law
seminars, usually held in Calgary a
Executive Coni puttee recommends to accept raid file. i &-A-
13. Torrington Issues
1 Missing Minutes Mrs Irene Wilson has advised the minutes for the period Dec /1982
to Jan 1988 are missing Mr Jeffery telephoned Mrs Wilson about this matter Mr Ben
Bauer was mayor during this period and Mr Jeffery advised he would contact Mr Garnie
Bauer to see if these records can be found
2 Keys to Otlice Building Mr Cunningham has re keyed the building, only four keys
cut Ian Martens, Irene Wilson and Diane Kurta (Torrington Tourism Action Society) all
have new keys It was agreed to have Mr Martens to pick up Mrs Wilson's key and
further to follow up on the lease to the Torrington Tourism Action Society
3 Phone and Fax Line Agreed the emergency (631 2222) and non emergency (631
2169) fire lines be kept Also agreed to contact Mr Garnie Bauer to see if there is
another way to facilitate the faxes
Executive Committee recommends Mr Garnie Bauer be contacted regarding the
missing minutes and also regarding the fax costs and an alternate way to facilitate the h?'td�csc�s
fdLres, Mrs Wilson's key to the village office be returned, and Mrs Kurta (Torrington iz >q
Tourism Action Society) he contacted regarding the lease agreement for the rental of
the former village office.
14. Feb 11/98 Letter from village of Acme re. Fire Department
The village of Acme has advised of the following appointments to the Acme Volunteer
Fire Department
Fire Chief Jane Allan
Deputy Chief Sharon Norman Sip �aa „mss
Captain Dave Tyreman
The village has also approved the 1998 budget of the Acme/Linden Fire Departments F�
Executive Committee recommends to accept and file.
15. Feb 5/98 Letter from AB Family a id Social Services re FCSS Funding
Dr Lyle Oberg, Minister of AB Family and Social Services, has advised the annual budget
for the FCSS program will increase by $5 million in 1998/99 A new funding formula has
been developed based on population and a municipality s median income Using this new
funding formula the regional Kneehill FCSS program would be eligible for $153,645 00 in
funding Currently, the regional Kneehill FCSS grant is $184 954 00 The province has
made a commitment not to decrease the provincial FCSS funding during the three year
planning period (1998/99 2000/01)
Executn,e Committee recommends to accept and file.
16. 1998 Summei Temporary Employment program (STEP)
AB Advanced Education and Career Development has advised a funding allocation of
$5,740 00 (8 weeks) is available to the M D of Kneehill for the creation of temporary
summer employment
>< r+s S, � , 4- ",D
Executive Comrnittee recommends the M D sign to participate in the 1998 STEP
program.
17. Hamlet Water BillinQ Agreement
The town of Three Hills has signed the above agreement prepared by the M.D , for the
provision of hamlet water billing services This agreement was amended to reflect the
addition of the hamlet of Torrington
Executive Comrnittee recommends this agreement he duly signed and processed D 7WA/�
M Ace,, 'IS 1i4`i
18 AAMD &C Fire Permit Survey Responses
C: /MD /Minutc /L'C I998.doc
Page 3
A
N
•
EXECUTIVE COMMITTEE REPORT - Februai-y 19, 1998
The AAMD &C has forwarded the results of their recent survey regarding fire permits Of
the 55 responding municipalities 44 require a fire permit to be issued prior to a controlled
burn The M D only requires a permit for stubble burning anytime other than spring if the
land is to be reseeded (no permit required if land is to be fallow) 1r7A v � ez
,4s8
Executive Conunittee recommends this survey information be referred to the ASB.
19 1998/99 Rur-il Transportation Grant and Supplementary Funding
Mr Rob Penny Regional Director Alberta Transportation and Utilities, has advised the
allocation of the above grant to the M.D will be $374 376 00 The province will also be
providins a one time only supplementary funding of $112 212 00 to assist with
transportation infrastructure in the municipality
Executive Committee recommends the Rural Transportation Grant agreement be duly
signed and executed and copies of same be provided to the Public Works
Superintendent and accountant. The Executive Conunittee further recoinniends the
suppleiilentaiy transportation grant be applied for anti copies of same also be provided
to the Public Works Superintentent and accountant
20. Letter froin Mr. Lionel Brisson, Torrington
Mr Brisson has sent the M.D a letter advising lie suffers from a coronary artery disease
and acute anaphlaxis which is induced due to his chemical intolerance. Mr Brisson has
requested he be notified of any work being done that may trigger his medical condition so
that he can make arrangements to leave his property Mr Jeffery advised Mr McCook
has been notified of this matter, Mrs Deak has spoken to Mr Brisson and his physician
and further this letter has been sent to Mr Barry Slohe, Brownlee Fryett, for their
opinion It was noted, Mr Slolie should be advised of the proximity of Torrington to
Highway 27 and the volume of diesel traffic on this highway
Executive Conunittee recommends to table until legal opinion is received front
Brownlee Fryett
21. Central Alberta Rural Electrification Association (REA) Ltd.
A letter has been received advising the Central Alberta REA is in the process of becoming
an accredited corporation to do their own compliance monitoring A small portion of the
Central Alberta REA lies within the M D s boundaries and the M.D is the only
jurisdiction that has accredited agency status Therefore the Central Alberta REA is
seeking approval from the M.D to do inspections of their utility lines with the M.D Mr
Jeffery advised the Executive Committee this requested had been forwarded to the
Municipal Safety Codes Inspection Agency (MSCIA)
E.kecutive Conunittee recommends the Central Alberta Rural Electrification
Association Ltd be allowed to perform their own inspections oil their own lines within
the boundaries of the M D of Kneelull suhhect to approval from the MSCIA
22. AAMD &C Correspondence re. Public Vehicle Weight & Dimension Regulations
The AAMD &C has requested comments and input on two proposed changes to the above
regulations These changes include a new single trip overweight permit fee to be
calculated on the basis of combining gross weight and individual axles and, as a safety
consideration, the load shall not exceed the rated capacity of the truck and trailer on which
the load is being carried (currently loads may not exceed 110% of this capacity)
Mr McCook has reviewed thus documentation merely notes it sounds like another road
tax for the province
Executive Conunittee recommends to accept and file
23. AB Motor Association - Request for Rural Road Signage
The AB Motor Association has invited requests for assistance in identifying locations and
destinations for which directional signs are required
Executive Committee reconnnends to accept and file.
C: 1MD /D4 inutc/CC 199 8. doc
Page 4
Z q7;:-d
7 ,6�ree 1- r-�au6
L� »�Sart
irx,Grq.
�LE
N
Lllf�
i
EXECUTIVE COMMITTEE REPORT - Febi-uary 19, 1998
The Executive Committee recessed for lunch time 12 10 P M
Mrs Deak was not present when the meetin& continued Mr Jeffery recorded the minutes
of the meeting durmg Mrs Deak s absence
24 Chanze of Name to Kneehill County
Under letter dated Jan 9/98 the Hon Iris Evans Minister of Municipal Affairs, has
advised she is in receipt of the M.D s request for the municipality s name change to
Kneehill County and will advise once the Lieutenant Governor in Council has made a
decision on this matter probably sometime in February 1998
Executive Committee recommends to accept and file.
25 Benchmarks '96 Release
Nichols Applied Management is now releasing Benchmarks '96 Comparative Financial
Indicators for Alberta Municipalities The report will review a municipality s financial
position, evaluate financial growth and compare same with other municipalities in the
province This report is a useful tool in identifying needs and opportunities for financial
improvement
Executive Coninuttee recommends a copy of this release be ordered,
26. AB Municipal Affairs Official Population Census
AB Municipal Affairs has advised the official population for the M.D for 1997 is 4 887
If the M.D does not conduct a census this year, the 1998 population figure of 5,064,
which includes the dissolved village of Torrington, will be the official population of the
municipality An official population affidavit must be completed by the M.D and returned
to AB Municipal Affairs
Executive Committee recommends the M D of Kneehill not conduct a census this
year and complete the population affidavit for the 1998 census using the population
figure of 5,064
27 Reclamation of Industrial Sites
AB Environmental Protection is in the process of working with AB Agriculture to review
and examine a more efficient process for issuing reclamation certificates while ensuring
proper and timely reclamation The current reclamation criteria is being reviewed to
realize a more accurate assessment of reclamation and to better complement the audit
process A description of the reclamation process and criteria along with a questionnaire
is being mailed to all stakeholders with public meeting scheduled for the beginning of
March
Executive Committee recommends the documentation fonvarded by AB
Environmental Protection regarding thus issue be referred, as soon as possible, for
comments to the M D 's reclamation officers, Gordon Park and Emil Heinrich.
28 Thank You Card - Herman Epp
Mr Herman Epp, retired County Commissioner, Mountain View County has sent a thank
you card to the Council and staff of the M.D for being part of his retirement evening and
for the plaque presented to him at this occasion Mr Epp notes he feels privileged to have
worked with our municipality over the years and notes a large measure of this success is
due to the very positive attitude of the existing Council and administration
Executive Committee recommends to accept and file.
29. Special Places 2000
A copy of the letter to Mr Allen Avramenko, Chair Tolman Badlands Local Committee
(Special Places 2000) from the Hon Ty Lund, Minister of AB Environmental Protection
has been received The Minister has indicated his support to the Committee's proposed
Terms of Reference including membership which reflects the diversity of interests and
stakeholders affected by this site
C: /MD /N1inutc1EC 1998.doc
Page 5
Fes'
A��pgJi> �omPc�ia�
1 /metal
NM /L �L UUIP�iG/��
r ��
11
N
E
0
EXECUTIVE COMMITTEE REPORT - February 19, 1998
Executive Committee recommends to accept and file.
30. Change of Name to Kneehill County
Under letter dated February 13/98 the Hon Iris Evans, Minister of Municipal Affairs has
forwarded an Order in Council signed February 4/98 changing the name of the M D of
Kneehill to Kneehill County
E.xecutrve Committee recommends copies of this Order in Council be provided to all
Councillors and foremen.
31 Conditional Grant for Municipal Property Assessment Costs
The Hon. Iris Evens, Minister of Municipal Affairs has announced a one time grant to
help municipalities offset the costs of moving to market value based assessments The
M.D s grant is $32,917 50
Mrs Deak re- entered the meeting time 1 50 P M
kl�,
P ,2 or-
�
"� 7 Nk OGF�e� S�i+fF
T
Executive Committee recommends this grant application be duly signed and executed ee E0 4 ' "
32. Feb 5/98 Minutes of the Directors of the Wild rose Economic Development
Corporation (WREDC)
The above minutes have been received Included in these minutes is an approved motion
to transfer the village of Torrington s share in WREDC to the M.D of Kneehill
Executive Committee recommends to accept and file.
33 AANID &C Correspondence re Electrical Deregulation
The AAMD &C has advised the province is intending to restructure and deregulate
Alberta s electric industry In an effort to continue to protect the interests of core rural
customers in a deregulated environment the AAMD &C has entered into discussions with
the Federation of RE s (Rural Electrification Association) to explore the merits of
forming a single entity for the purposes of representing rural customers in electrical energy
matters in a deregulated environment The AAMD &C has provided background
information on this issue and advise this matter will be further discussed at the upcoming
Spring Convention
Executive Committee recommends to accept and file .
34 AAMD &C Information re 1998/99 Provincial Bud et
The AAMD &C has forwarded a summary of the 1998/98 Provincial Budget Highlights
include total program expenditures will increase by 3% to $13 9 million with revenues
forecast at $15 2 billion, an additional $30 million has been allocated to the primary
highway preservation and rehabilitation budget an additional one time allocation of $100
million for infrastructure and a proactive education and development training program
will be developed regarding market value assessment
Executive Committee recommends to accept and films,
3.5 Fire Chiefs & Elected Officials Meetin2 November 20, 1997
The above meeting minutes were received Feb 18/98 along with the listing of the Trochu
Fire Department members phone and pager numbers The next meeting of Fire Chiefs and
Elected officials is scheduled for March 19, 1998 at the Linden Fire Hall commencing at
700PM
Executive Committee recommends to accept and file. i " -g
36 Jan & Feb Timesheets - Irene Wilson and Sheila Schimke
The costs to finalize and clear out the Torrington office, including the timesheets for the
hours worked by Sheila Schimke (I 1 hours) and Irene Wilson (70 hours) to complete the
year end and sort through the Torrington files has been received
C: /MD /M mute /EC 1998.doc
Page 6
0
u
EXECUTIVE COMMITTEE REPORT - February 19, 1998
Ft)P ✓av�C.+�s
EYecuttne Conuatittee recommends flies,- costs be patrl Ors�e
Mrs Deak left the meeting time 2 45 P M
37 Council Minutes
The Executive Committee edited the February 10, 1998, council minutes for publication in
the newspaper
Executive Committee recommends these minutes, as edited, be published in the
newspaper
The Executive Committee meeting then adjourned
Jennifer Deak, Assistant Administrator
C: /MD /Minute/EC 1998.doc
Page 7
TRANSPORTATIONAND UTILITIES REPORT
February 241h, 1998
On February 24, 1998 the girls received a call from Trochu Fire Department telling us
to get a sanding truck out to the function of Highway 21 and SH 587 corner because a
truck had flipped I was monitoring the radio and heard the fire chief give the order to
the fire hall to get hold of us and, in turn we could either do it ourselves or get hold of
Ledcor I decided I would go up and check out the situation first before any trucks
were sent out The road condition was dry and there was no evidence of ice, but after
further investigation I found out the south bound bed truck pulling a trailer tried to
take the corner too fast and flipped over I talked to Lawrence and what he wanted
the sand truck for was to spread sand on the road after the pumper truck washed
down the road
2 The gravel crew is hauling to 21 & 27 stockpile
3 Jim and I went down to Calgary on Thursday, February 19/98 to look at end dump S� p 7 of rn,4'Yr6rs
trailers, the Champion grader and Kenworth trucks
4 Had a report the Acme shop was broken into Monday, February 23/98 I went down
and had the police in There was no evidence that anyone got into the building The
window was open but no one entered and nothing was missing
Lonnie D McCook, Public Works Superintendent
jd/pwsreport98.doc