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HomeMy WebLinkAbout1998-02-19 Council MinutesN N 0 EXECUTIVE COMMITTEE REPORT - Fel)mai-y 19, 1998 The Executive Committee of Otto Hoff and Richard M Vickery met on Thursday, February 19 1998, at the M D of Kneehill office in Three Hills, commencing at 9.00 A.M Mr John C Jeffery, Administrator, was present along with Mrs Jennifer Deak Assistant Administrator who recorded the minutes The following items were reviewed 1 Receptionist /Accounts Payable Position Mr Jeffery reported forty applications had been received for the above employment position with the M.D There were a number of very qualified applicants for this position and applications had been short listed to six with interviews to be conducted later to -day The salary for this positron was discussed and it was agreed to offer a maximum salary depending on qualifications, between $28,000 00 $31,000 00 2. Letter from Ms. Dawn Fortin Ms Dawn Fortin has written a letter to Council commenting on her recent termination Executive Committee recommends to accept and file. 3 Office Keys Currently only Mr Jeffery Mr McCook, Mr Hunt (the Janitor) and Mrs Deak have keys to the office Keys are available to other staff members on a sign out basis Mr Jeffery noted personnel in charge of radios and cemeteries may require access to the building in emergency situations /�rys arvs�J 7 Executive Committee recommends Mr Alex Cunningham be provided a key to the office for the exclusive use to address emergency radio situations and Mr Ian Martens be provided a key for the office to address cemetery requirements 4 1998 School Foundation Education Tax Rates Mr Eric McGhan Assistant Deputy Minister (Treasury) has advised on the 1998 uniform education tax rates, which are applicable to the 1998 equalized assessment categories to estimate the AB School Foundation Fund Residential /Farmland Assessment 6.95 mills Non Residential Assessment 10 20 mills Linear 10 20 mills Executive Committee recommends to accept and file. F'f-Z 5 Meetm with Hon. Iris Evans at the 1998 Sprain AAMD &C Convention The Hon Iris Evans Minister of Municipal Affairs has advised she will be available to SAP, /� IYi, rr/Es meet with ten municipalities during the Spring Convention, with priorities given to those F� municipalities that have not previously met with her Mr Rinus Onus, Operations Director, Kneehill Ambulance, entered the meeting time 9.45 A.M A discussion followed on the need to define an intensive livestock operation and suggestions received at the divisional meetings to assess and tax same It was agreed to further discuss this issue at the CAAMD &C meeting, scheduled for Friday, Feb 20/98, at the Three Hills Community Centre 6. Draft Ambulance Agreement Mr Onus and the Executive Committee reviewed the draft ambulance agreement Under clause 4c of the agreement a discussion followed on the competency of the volunteers and it was agreed it should be clearly understood if the Operations Director and Medical Director for the Kneehill Ambulance Service agree on a course of action regarding the competency of a volunteer ambulance person, the M.D of Kneehill would support this action A discussion followed on the radio operations and it was agreed to have Mr Onus and Mr Cunningham meet with Council on Feb 24/98 at 9 30 A.M to further discuss C: /MD /Minute /GC 1998.doc Page 1 5 P,3me rn „j,>ES CJ C EXECUTIVE COMMITTEE REPORT - February 19, 1998 these matters Mr Onus left the meeting time 10 35 A.M. 7 E911 Report Mr Onus has forwarded a letter, under date of Feb 17/98 to all jurisdictions in the municipality advising Telus will be contacting them very shortly regarding the addressing requirements for the E911 service The actual implementation of the E911 system in the M.D is slated for August 1998 Due to thejoining of Medicine Hat to this service, the rates, charged by Telus on the phone bills will be dropping from $0 83 to$0 78 per phone line starting March 1998 These rates are also expected to drop a further $0 15 per phone line when the city of Calgary joins the service at the end of the year Executive Committee recommends to accept and file and further, provide copies of tilts documentation to each Councillor 8 Letter from village of Acme re. Transfer Site Operating Hours The village of Acme has responded to the M.D 's inquiry regarding the operating hours of this site The village advises statistics compiled by the site attendant on the number of loads brought into the site in 1997 show a total number of 1624 loads came into the site from the villaLe of Acme, 3,020 loads from M.D residents and 104 loads from other areas The village feels that to adequately serve the needs of the area three days per week is required for the site to be open Executive Commdtee recommends a letter be sent to the village of Acme, thanking them for this information and concurring with their recommendation to continue to keep this site open three days per week. 9 1997 Joint Planning Department Costs Mountain View County has forwarded an invoice for the joint planning department costs Total costs for Kneehill are $28 588 07 less contract worked billed to others of $2,703 75 fora net cost of $25,884 32 The Executive Committee agreed the joint planning arrangements with Mountain View were working well with long term plans to realize an economic benefit from this arrangement Executive Committee reconunends this invoice be approved for payment and further, the M D continue under the current planning cost sharing arrangements (50150) and review same next year 10 Request from Kneehill Ambulance foi Extension re: Ambulance Operations Proposal Mrs Loretta Ling Chairperson of the Kneehill Ambulance Board has requested an extension from March 1/98 to March 18/98 to respond to the M.D 's proposal regarding the operations of the ambulance service Executive Committee recommends approval of this request 11. ARMAA Personal Stress Management Workshop Mr Peter Kivisto, ARMAA (AB Rural Municipal Administrators Association) Zone Chair has requested an indication from ARMAA members regarding a personal stress management training workshop to address the needs to deal effectively with the increased pressures and responsibilities of municipal managers An indication of a price each member is willing to pay for a personal stress management workshop and possible dates for same has been requested Executive Committee reconunends both Mr Jeffery and Mrs Deak attend this workshop, if same can be arranged, at an indicated cost of $100.00 each. 12 Reynolds, Mirth, Richards & Farmer Southern Municipal Law Seminar The above legal firm has extended an invitation to attend their sixth annual law seminar, to be held in Banff on Thursday, March 26/98 The Executive Committee and both Mr C: /MD /1`iinutc /EC 1998.doc Page 2 Al eon -0Z 1Fg,L*(RS LE7r�-7",L LE ��ae -"&W T B11"b" A9045,5Z bl)&,.Z111 i 1,0494-14 -,,o,) �fix1W k7wee I 'd"5fb Ln L4; C� 0 EXECUTIVE COMMITTEE REPORT - February 19, 1998 Jeffery and Mrs Deak Indicated their preference to attend the Brownlee Fryett law seminars, usually held in Calgary a Executive Coni puttee recommends to accept raid file. i &-A- 13. Torrington Issues 1 Missing Minutes Mrs Irene Wilson has advised the minutes for the period Dec /1982 to Jan 1988 are missing Mr Jeffery telephoned Mrs Wilson about this matter Mr Ben Bauer was mayor during this period and Mr Jeffery advised he would contact Mr Garnie Bauer to see if these records can be found 2 Keys to Otlice Building Mr Cunningham has re keyed the building, only four keys cut Ian Martens, Irene Wilson and Diane Kurta (Torrington Tourism Action Society) all have new keys It was agreed to have Mr Martens to pick up Mrs Wilson's key and further to follow up on the lease to the Torrington Tourism Action Society 3 Phone and Fax Line Agreed the emergency (631 2222) and non emergency (631 2169) fire lines be kept Also agreed to contact Mr Garnie Bauer to see if there is another way to facilitate the faxes Executive Committee recommends Mr Garnie Bauer be contacted regarding the missing minutes and also regarding the fax costs and an alternate way to facilitate the h?'td�csc�s fdLres, Mrs Wilson's key to the village office be returned, and Mrs Kurta (Torrington iz >q Tourism Action Society) he contacted regarding the lease agreement for the rental of the former village office. 14. Feb 11/98 Letter from village of Acme re. Fire Department The village of Acme has advised of the following appointments to the Acme Volunteer Fire Department Fire Chief Jane Allan Deputy Chief Sharon Norman Sip �aa „mss Captain Dave Tyreman The village has also approved the 1998 budget of the Acme/Linden Fire Departments F� Executive Committee recommends to accept and file. 15. Feb 5/98 Letter from AB Family a id Social Services re FCSS Funding Dr Lyle Oberg, Minister of AB Family and Social Services, has advised the annual budget for the FCSS program will increase by $5 million in 1998/99 A new funding formula has been developed based on population and a municipality s median income Using this new funding formula the regional Kneehill FCSS program would be eligible for $153,645 00 in funding Currently, the regional Kneehill FCSS grant is $184 954 00 The province has made a commitment not to decrease the provincial FCSS funding during the three year planning period (1998/99 2000/01) Executn,e Committee recommends to accept and file. 16. 1998 Summei Temporary Employment program (STEP) AB Advanced Education and Career Development has advised a funding allocation of $5,740 00 (8 weeks) is available to the M D of Kneehill for the creation of temporary summer employment >< r+s S, � , 4- ",D Executive Comrnittee recommends the M D sign to participate in the 1998 STEP program. 17. Hamlet Water BillinQ Agreement The town of Three Hills has signed the above agreement prepared by the M.D , for the provision of hamlet water billing services This agreement was amended to reflect the addition of the hamlet of Torrington Executive Comrnittee recommends this agreement he duly signed and processed D 7WA/� M Ace,, 'IS 1i4`i 18 AAMD &C Fire Permit Survey Responses C: /MD /Minutc /L'C I998.doc Page 3 A N • EXECUTIVE COMMITTEE REPORT - Februai-y 19, 1998 The AAMD &C has forwarded the results of their recent survey regarding fire permits Of the 55 responding municipalities 44 require a fire permit to be issued prior to a controlled burn The M D only requires a permit for stubble burning anytime other than spring if the land is to be reseeded (no permit required if land is to be fallow) 1r7A v � ez ,4s8 Executive Conunittee recommends this survey information be referred to the ASB. 19 1998/99 Rur-il Transportation Grant and Supplementary Funding Mr Rob Penny Regional Director Alberta Transportation and Utilities, has advised the allocation of the above grant to the M.D will be $374 376 00 The province will also be providins a one time only supplementary funding of $112 212 00 to assist with transportation infrastructure in the municipality Executive Committee recommends the Rural Transportation Grant agreement be duly signed and executed and copies of same be provided to the Public Works Superintendent and accountant. The Executive Conunittee further recoinniends the suppleiilentaiy transportation grant be applied for anti copies of same also be provided to the Public Works Superintentent and accountant 20. Letter froin Mr. Lionel Brisson, Torrington Mr Brisson has sent the M.D a letter advising lie suffers from a coronary artery disease and acute anaphlaxis which is induced due to his chemical intolerance. Mr Brisson has requested he be notified of any work being done that may trigger his medical condition so that he can make arrangements to leave his property Mr Jeffery advised Mr McCook has been notified of this matter, Mrs Deak has spoken to Mr Brisson and his physician and further this letter has been sent to Mr Barry Slohe, Brownlee Fryett, for their opinion It was noted, Mr Slolie should be advised of the proximity of Torrington to Highway 27 and the volume of diesel traffic on this highway Executive Conunittee recommends to table until legal opinion is received front Brownlee Fryett 21. Central Alberta Rural Electrification Association (REA) Ltd. A letter has been received advising the Central Alberta REA is in the process of becoming an accredited corporation to do their own compliance monitoring A small portion of the Central Alberta REA lies within the M D s boundaries and the M.D is the only jurisdiction that has accredited agency status Therefore the Central Alberta REA is seeking approval from the M.D to do inspections of their utility lines with the M.D Mr Jeffery advised the Executive Committee this requested had been forwarded to the Municipal Safety Codes Inspection Agency (MSCIA) E.kecutive Conunittee recommends the Central Alberta Rural Electrification Association Ltd be allowed to perform their own inspections oil their own lines within the boundaries of the M D of Kneelull suhhect to approval from the MSCIA 22. AAMD &C Correspondence re. Public Vehicle Weight & Dimension Regulations The AAMD &C has requested comments and input on two proposed changes to the above regulations These changes include a new single trip overweight permit fee to be calculated on the basis of combining gross weight and individual axles and, as a safety consideration, the load shall not exceed the rated capacity of the truck and trailer on which the load is being carried (currently loads may not exceed 110% of this capacity) Mr McCook has reviewed thus documentation merely notes it sounds like another road tax for the province Executive Conunittee recommends to accept and file 23. AB Motor Association - Request for Rural Road Signage The AB Motor Association has invited requests for assistance in identifying locations and destinations for which directional signs are required Executive Committee reconnnends to accept and file. C: 1MD /D4 inutc/CC 199 8. doc Page 4 Z q7;:-d 7 ,6�ree 1- r-�au6 L� »�Sart irx,Grq. �LE N Lllf� i EXECUTIVE COMMITTEE REPORT - Febi-uary 19, 1998 The Executive Committee recessed for lunch time 12 10 P M Mrs Deak was not present when the meetin& continued Mr Jeffery recorded the minutes of the meeting durmg Mrs Deak s absence 24 Chanze of Name to Kneehill County Under letter dated Jan 9/98 the Hon Iris Evans Minister of Municipal Affairs, has advised she is in receipt of the M.D s request for the municipality s name change to Kneehill County and will advise once the Lieutenant Governor in Council has made a decision on this matter probably sometime in February 1998 Executive Committee recommends to accept and file. 25 Benchmarks '96 Release Nichols Applied Management is now releasing Benchmarks '96 Comparative Financial Indicators for Alberta Municipalities The report will review a municipality s financial position, evaluate financial growth and compare same with other municipalities in the province This report is a useful tool in identifying needs and opportunities for financial improvement Executive Coninuttee recommends a copy of this release be ordered, 26. AB Municipal Affairs Official Population Census AB Municipal Affairs has advised the official population for the M.D for 1997 is 4 887 If the M.D does not conduct a census this year, the 1998 population figure of 5,064, which includes the dissolved village of Torrington, will be the official population of the municipality An official population affidavit must be completed by the M.D and returned to AB Municipal Affairs Executive Committee recommends the M D of Kneehill not conduct a census this year and complete the population affidavit for the 1998 census using the population figure of 5,064 27 Reclamation of Industrial Sites AB Environmental Protection is in the process of working with AB Agriculture to review and examine a more efficient process for issuing reclamation certificates while ensuring proper and timely reclamation The current reclamation criteria is being reviewed to realize a more accurate assessment of reclamation and to better complement the audit process A description of the reclamation process and criteria along with a questionnaire is being mailed to all stakeholders with public meeting scheduled for the beginning of March Executive Committee recommends the documentation fonvarded by AB Environmental Protection regarding thus issue be referred, as soon as possible, for comments to the M D 's reclamation officers, Gordon Park and Emil Heinrich. 28 Thank You Card - Herman Epp Mr Herman Epp, retired County Commissioner, Mountain View County has sent a thank you card to the Council and staff of the M.D for being part of his retirement evening and for the plaque presented to him at this occasion Mr Epp notes he feels privileged to have worked with our municipality over the years and notes a large measure of this success is due to the very positive attitude of the existing Council and administration Executive Committee recommends to accept and file. 29. Special Places 2000 A copy of the letter to Mr Allen Avramenko, Chair Tolman Badlands Local Committee (Special Places 2000) from the Hon Ty Lund, Minister of AB Environmental Protection has been received The Minister has indicated his support to the Committee's proposed Terms of Reference including membership which reflects the diversity of interests and stakeholders affected by this site C: /MD /N1inutc1EC 1998.doc Page 5 Fes' A��pgJi> �omPc�ia� 1 /metal NM /L �L UUIP�iG/�� r �� 11 N E 0 EXECUTIVE COMMITTEE REPORT - February 19, 1998 Executive Committee recommends to accept and file. 30. Change of Name to Kneehill County Under letter dated February 13/98 the Hon Iris Evans, Minister of Municipal Affairs has forwarded an Order in Council signed February 4/98 changing the name of the M D of Kneehill to Kneehill County E.xecutrve Committee recommends copies of this Order in Council be provided to all Councillors and foremen. 31 Conditional Grant for Municipal Property Assessment Costs The Hon. Iris Evens, Minister of Municipal Affairs has announced a one time grant to help municipalities offset the costs of moving to market value based assessments The M.D s grant is $32,917 50 Mrs Deak re- entered the meeting time 1 50 P M kl�, P ,2 or- � "� 7 Nk OGF�e� S�i+fF T Executive Committee recommends this grant application be duly signed and executed ee E0 4 ' " 32. Feb 5/98 Minutes of the Directors of the Wild rose Economic Development Corporation (WREDC) The above minutes have been received Included in these minutes is an approved motion to transfer the village of Torrington s share in WREDC to the M.D of Kneehill Executive Committee recommends to accept and file. 33 AANID &C Correspondence re Electrical Deregulation The AAMD &C has advised the province is intending to restructure and deregulate Alberta s electric industry In an effort to continue to protect the interests of core rural customers in a deregulated environment the AAMD &C has entered into discussions with the Federation of RE s (Rural Electrification Association) to explore the merits of forming a single entity for the purposes of representing rural customers in electrical energy matters in a deregulated environment The AAMD &C has provided background information on this issue and advise this matter will be further discussed at the upcoming Spring Convention Executive Committee recommends to accept and file . 34 AAMD &C Information re 1998/99 Provincial Bud et The AAMD &C has forwarded a summary of the 1998/98 Provincial Budget Highlights include total program expenditures will increase by 3% to $13 9 million with revenues forecast at $15 2 billion, an additional $30 million has been allocated to the primary highway preservation and rehabilitation budget an additional one time allocation of $100 million for infrastructure and a proactive education and development training program will be developed regarding market value assessment Executive Committee recommends to accept and films, 3.5 Fire Chiefs & Elected Officials Meetin2 November 20, 1997 The above meeting minutes were received Feb 18/98 along with the listing of the Trochu Fire Department members phone and pager numbers The next meeting of Fire Chiefs and Elected officials is scheduled for March 19, 1998 at the Linden Fire Hall commencing at 700PM Executive Committee recommends to accept and file. i " -g 36 Jan & Feb Timesheets - Irene Wilson and Sheila Schimke The costs to finalize and clear out the Torrington office, including the timesheets for the hours worked by Sheila Schimke (I 1 hours) and Irene Wilson (70 hours) to complete the year end and sort through the Torrington files has been received C: /MD /M mute /EC 1998.doc Page 6 0 u EXECUTIVE COMMITTEE REPORT - February 19, 1998 Ft)P ✓av�C.+�s EYecuttne Conuatittee recommends flies,- costs be patrl Ors�e Mrs Deak left the meeting time 2 45 P M 37 Council Minutes The Executive Committee edited the February 10, 1998, council minutes for publication in the newspaper Executive Committee recommends these minutes, as edited, be published in the newspaper The Executive Committee meeting then adjourned Jennifer Deak, Assistant Administrator C: /MD /Minute/EC 1998.doc Page 7 TRANSPORTATIONAND UTILITIES REPORT February 241h, 1998 On February 24, 1998 the girls received a call from Trochu Fire Department telling us to get a sanding truck out to the function of Highway 21 and SH 587 corner because a truck had flipped I was monitoring the radio and heard the fire chief give the order to the fire hall to get hold of us and, in turn we could either do it ourselves or get hold of Ledcor I decided I would go up and check out the situation first before any trucks were sent out The road condition was dry and there was no evidence of ice, but after further investigation I found out the south bound bed truck pulling a trailer tried to take the corner too fast and flipped over I talked to Lawrence and what he wanted the sand truck for was to spread sand on the road after the pumper truck washed down the road 2 The gravel crew is hauling to 21 & 27 stockpile 3 Jim and I went down to Calgary on Thursday, February 19/98 to look at end dump S� p 7 of rn,4'Yr6rs trailers, the Champion grader and Kenworth trucks 4 Had a report the Acme shop was broken into Monday, February 23/98 I went down and had the police in There was no evidence that anyone got into the building The window was open but no one entered and nothing was missing Lonnie D McCook, Public Works Superintendent jd/pwsreport98.doc