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HomeMy WebLinkAbout1998-02-05 Council MinutesEXECUTIVE COMMITTEE REPORT - February 5, 1998 The Executive Committee of Otto Hoff and Richard M Vickery met on Thursday February 5, 1998, at the M.D of Kneehill office in Three Hills, commencing at 9 20 A.M Mr Lonme McCook Public Works Superintendent was also present along with Mrs Jennifer Deak Assistant Administrator, who recorded the minutes Mrs Marjorie Vetter entered the meeting The following items were reviewed 1 Division 1 & 5 Grader Contracts Mr Bill Evert, Evert Construction, has sent a letter thanking the M.D for the 1997 grader contract work in division 1 & 5 Mr Evert notes it was his first year working with the M.D , he is aware of some errors and concerns and shall make every effort to ensure such concerns do not reoccur Mr Evert also thanks and compliments Mr McCook and Mr Haskell for their professional leadership, openness and supervision Mr Evert has requested Evert construction be re awarded contracts for the grading of Division 1 & 5 for the 1998 year under the same terms as 1997 ($59 00 per hour plus GST) Executive Committee recommends this matter be referred to Mr McCook to bring a report to Council Q2 1997 Gravel Inventory The December 31/97 gravel inventory has been completed and an adjustment of 1 514 yards of 3/4" gravel is required to balance the actual inventory to the book balance It was noted 1 755 yards of this adjustment is due to the conversion factor used in the gravel taken from the McNair Pit, which was converted from tonnes to yards using the formula for the Torrington gravel which is of a different compaction that the McNair gravel Executive Committee recommends the gravel inventory be adjusted to reflect the actual gravel inventory at year end of 101,993 yards, valued at $431,33123 3 SH 836 Proiect from south of Carbon to Carbon - Final Paving 1.6 km. A letter, dated Jan 29/98 has been received from Alberta Transportation and Utilities acknowledging the funding arrangements for the above road project under the cost sharing arrangement for the Secondary Highway Partnership Program Executive Committee recommends to accept and file. ® 4. SH 582 Proiect from Rural School to Highway 21 - Final Paving 3.2 km A letter dated Jan 29/98, has been received from Alberta Transportation and Utilities acknowledging the funding arrangements for the above road project under the cost sharing arrangement for the Secondary Highway Partnership Program Executive Committee recommends to accept and file. 5 SH 841 Protect from M.D Boundary to Highway 9 - Final Paving 8.6 kms A letter dated Jan 29/98, has been received from Alberta Transportation and Utilities acknowledging the funding arrangements for the above road project under the cost sharing arrangement for the Secondary Highway Partnership Program Executive Committee recommends to accept and file. 6. Bridge File 13486 1NE 23 29 -21 -W4 (Dunphy Bridge) A letter dated Jan 23/98 has been received from Mr John O'Brien Torchinsky • Engineering, regarding the options for the above noted bridge Torchinsky Engmeenng is recommending option 2 that being deck lateral stressing Executive Committee recommends to concur with the Torchinsky Engineering Ltd recommendations for this bridge. Mr Jim Hanger entered the meeting time 9 30 A.M C:/MD /Mwute /EC 1997.doe Page 1 ,.g,mp, .Z of /79 -k -41.Es TGZr IVAPO 7P� C,6 ee /,64 E,Ao Al . 6.,s (11-� ri 0101 N rt 0 EXECUTIVE COMMITTEE REPORT - February 5, 1998 7. The Local Committee for the Tolman Badlands Candidate Special Place A copy of the Jan 22/98 letter from Mr Allen Avramenko, Chair, Local Committee for the Tolman Badlands Candidate Special Place, to the Hon Ty Lund Minister of Environmental Protection has been received The participating municipalities on this Local Committee are Starland, Kneehill and Stettler and Red Deer This letter includes the proposed Terms of Reference prepared by the Local Committee and to be approved by the Minister Executive Committee recommends to accept and file and copies of this documentation Co,,zs G,vj> to be provided to the M.D. council members on this Local Committee (Glen Wagstaff and Jim Hanger) Mr Hanger left the meeting time 9 45 A.M. 8. Brian Colley Subdivision NE 22 34 -24 W4 The Municipal Planning Commission (MPC) has approved the above subdivision of farmstead with a condition of the subdivision being the consolidation of the old school site (2 09 acres) back into the balance of the quarter section The MPC has also requested Council's approval to consolidate an old road diversion that is no longer in use, back into the quarter section (Plan 1501BM 1 09 acres) It was noted the old road would have to be closed, as per requirements under the MGA Executive Committee recommends MPC recommendation #8 for this subdivision be "'G &30,bm)�,w FL. mAG amended to reflect the MD will trade the road diversion, at no cost, for a future C-f-r&.e service road, if necessary, and also at no cost. Mrs Vetter left the meeting time 1000 A.M 9 Unreiustered Forced Road (Pt. SE 15 -28 -22 W4) During the subdivision process of the above lands and survey of same, it was discovered the road that runs south of Highway 9 in the SE 15 to the Zion Church was not registered The MPC has required, as a condition of the subdivision, this road be registered It was noted the M.D constructed the road and has maintained same Mr Jeffery has investigated this matter and reported there is nothing in the land files going as far back as the M.D of Carbon's records Mr Larsen Calgary Livestock Feed Services Ltd. who is requesting the subdivision and has paid for the survey costs has sent a letter requesting reimbursement for these survey costs ($1 070 00) noting he has paid taxes for this land Mr Jeffery has calculated the road takes up 1 95 acres and based on 1997 taxes, the levy for this road area would be $7 80 per year and since 1944 to 1998 based on 1997 tax rates would equate to $42120 (maximum amount) Executive Committee recommends Mr Larsen not be reimbursed for the survey costs, cc. Aox they are a requirement of the subdivision process and further Mr Larsen be advised the M D has maintained this road since construction and will continue to do so in the future. 10. 1998 Employee Day Mr McCook reported the employee's first aid and CPR certifications are required to be updated this year It was noted Mr McCook could schedule the CPR for the morning and first aid for the afternoon Executive Committee recommends re- certification of first aid and CPR be approved for ��, 'S the 1998 Employee Day and this day be scheduled for Friday, March 20, 1998, at the Three Hills Community Centre, with the M.D. providing lunch for the employees. 11 Feb 2/98 Capital Committee Report Mr McCook discussed recommendation #15 on the Feb 2/98 Capital Committee, that being for Mr McCook to speak with other Councillors to get a majority support for the buy back of the gravel truck and to fix same as soon as possible Mr McCook discussed the advantages and economics of this recommendation Mr McCook advised he had C:/MD /Minute /EC 1997.doc Page 2 0 N 0 EXECUTIVE COMMITTEE REPORT - February 5, 1998 discussed this with the Capital Committee (Councillors Vickery Wagstaff and Hanger) and also the Safety Committee (Councillors Boake, Lowen and Wagstaff and all councillors had supported the Capital Committee's recommendation to buy back the gravel truck Mr Hoff also indicated his support of this recommendation Executive Committee recommends Mr McCook proceed immediately to arrange the z7a buy back of this gravel truck. SAP ,2 ofrl „�v?�s Mr McCook left the meeting time 10 25 A.M 12. Schmautz Land Rent (S1 /2 20 32 -26 W4) The land lease, with Mr Rick Leibel, for the above lands terminates on April 30, 1998 Mr Leibel has rented these lands for the past two years at the lease amount of $9 000 00 per annum Executive Committee recommends a letter be sent to Mr Leibel inquiring whether he wishes to renew this lease, for a further one year term, under the same terms and j conditions as the current lease and requesting his response to this matter prior to February 28, 1998, so that alternate arrangements can be made should Mr Leibel decline this lease reneival. 13 M.D Policy 3 -4 Convention Rates (Councillors) It has been noted the convention cost reimbursement of $30 00 per attendee and $60 00 per day if attendee's spouse attends, is not included in the above policy for Councillors, only employees Executive Committee recommends Policy 3 -4 be amended and simplified to also reflect this convention reimbursement rate for Councillors. 14 Mark Andrews Hesketh Orkney 4H Club Mr Mark Andrews has telephoned the office about the $53 50 invoice sent to the 4H Club for the scale rental last October When the cattle scale donation to the 4H and subsequent return to the M.D was explained to Mr Andrews, along with the policy change to charge the 4H for rental of same, Mr Andrews noted his 4H club was not advised of this charge Mr Andrews has indicated his club is willing to take the scale and maintain same Executive Committee recommends a letter be sent to Mr. Andrews fully explaining the cattle scale situation, the office to check with Mr Parker as to when the 4H clubs meets and whether this matter was discussed with the Hesketh Orkney 4H club and further a sign be placed on the cattle scale indicating the rental rate of same. 15 Torrington Tax Penalty The former village of Torrington had provided in their bylaws for a tax penalty of 12% to be levied on all outstanding tax balances as at January 1 1998 As at January 1/98 this bylaw was still in effect and will remain so until repealed by the M D of Kneehill Executive Committee recommends this tax penalty be waived and the Torrington Gsa 7m�,G residents be advised their property taxes will fall under the M.D. tax penalty deadlines and penalty rates for 1998 16 Canadian Firearms Centre Bulletin #13 The above CFC Bulletin has been received Executive Committee recommends to accept and file and, upon request from a F� councillor, provide copies of this documentation. 17. Viscount Torrington School The Golden Hills Regional Division #15 has requested feedback from the M. D of Kneehill on the impact of the potential closure of the Viscount Torrington School The Executive Committee then reviewed the highlights of the information provided by the school board C: /MD /Minute /EC 1997.doc Page 3 C H E r: EXECUTIVE COMMITTEE REPORT - February 5, 1998 Executive Committee recommends the school division be advised this matter is within their jurisdiction and the M D of Kneehill will concur with their decision on same 18. Alberta Environmentally Sustainable Agriculture (AESA) Program The above noted grant application forms have been submitted to AB Agriculture for program funding The 98/99 project funding includes the following projects shelterbelts grass carp, manure management cropping systems GIS alternate watering, and extension Executive Committee recommends to accept and file. 19. Provincial Regulations to Control Water Pollution AB Environment has responded to an inquiry from Mr Alex Cunningham regarding provincial regulations to control water pollution and what role municipalities should play When intensive livestock operations are approved municipalities must ensure the development has sufficient land base for manure management, confirm the manure handling facility meets Code of Practice requirements The province's role is to enforce the AB Environmental Protection and Enhancement Act (monitoring ground and surface water) Executive Committee recommends each councillor be provided with a copy of this letter 20. Jan 21/98 Letter from Diversified Animal Management Ltd The above company is seeking a location for an alternative livestock abattoir & processor facility (alternative livestock being bison deer, ratites, wild boar, sheep, goats, etc.) The company requires a location of approximately 20 acres that that has three phase power municipal treated water, municipal sewer system and close to highway access and invites municipalities to submit written proposals by Feb 13/98 The Executive Committee noted the requirements for this facility could only be met if located in a hamlet of the municipality Executive Committee recommends this matter be referred to the development officer for more information. Mr Vickery contacted Ms Paget and was advised there is nothing in the M.D s Land Use Bylaw to allow for this type of facility in a hamlet 21. Jan 23/98 Letter from Deloitte & Touche The above chartered accountant firm has requested a questionnaire be completed so that they can determine the location date and topics for seminars on various issues facing municipal governments Executive Committee recommends this matter be referred to the AAMD&C. 22. Membership in the Wild Rose Economic Development Corporation (WREDC) WREDC had advised the share owned by the former village of Torrington could be transferred to the M.D via a motion of the WREDC Board of Directors This matter will be put before the Board at their February meeting Executive Committee recommends to accept and file pending the WREDC Board's decision. 23 Wild Rose Economic Development Corporation Business Plan April 1/98 - Mar 31/2001 The above noted business plan has been received Executive Committee recommends to accept and file. 24. AB Community Development C: /MD/Minute/EC 1997.doc Page 4 �APi,�,s < a vot 70 PE�Jn „JG l� r-15 u 11 Ell I] EXECUTIVE COMMITTEE REPORT - February 5, 1998 Mr Dru Mohler AB Community Development has offered to meet with council to discuss his department s services which include strategic planning processes for organizations and meeting with the Community Lottery Boards to facilitate them in developing criteria /JoP£ rte•, Executive Committee recommends a response to this matter be obtained from Council F 25. Jan 27/98 Letter from Dick & Linda Sommerville re. Water Break Damages Mr and Mrs Sommerville s basement was flooded Dec 29/96 due to a faulty brass coupling on the newly installed water meter Total damages were $60 000 00 The insurance company has refused to pay for some items and Mr Sommerville feels, as the flood was no fault of his, he should be repaid for these items higher insurance premiums of $300 00 per year $3 000 00 over the next ten years, $797 00 for chimney liner to upgrade replacement to current code, $500 00 deductible on the insurance policy Also loss on replacement of books of $9 000 0 and replacement of fudge and stove due to the 80% humidity in the house when it flooded Mr Sommerville feels, as this situation was not his doing, it is reasonable to seek repayment for the above out of pocket expenses that his insurance company will not honour Mr Sommerville notes if the M.D recognizes and sympathizes with his circumstances he would be very happy to consider any means of repayment for instance does Council have the right to waive taxes in special and unusual circumstances? Executive Committee recommends copies of this letter be faxed to Mr Barry Sjohe, Broivnlee Fryett, and Jubilee Insurance for their comments. 26. Letter from Alberta Transportation and Utilities re Highway 9 Improvements The M.D has received a copy of the letter written by Alberta Transportation and Utilities to Terra Tours Ltd outlining the schedule for improvements on Highway 9 A copy of this letter has been given to Mr Cunningham Executive Committee recommends to accept and file r11-1� 27. Jan 26/98 correspondence from Municipal Safetv Codes Inspection Aeencv MSCIA The MSCIA have advised Mr Michael Henry has been appointed as the new General Manager of the MSCIA. The former general manager, Mr Bill Simpson, will be assuming responsibility for member service development MSCIA has also advised of a GST problem which affects municipalities who have used services other than municipal employees to provide inspection work New pricing structures will include a provision to repay the outstanding GST without affecting the treasuries of the active members Executive Committee recommends to accept and file. Fu-' 28. Council Minutes The Executive Committee edited the December 22 1997, January 6 and January 20, 1998, council minutes for publication in the newspaper Executive Committee recommends these minutes as edited, be published in the Qa�� newspaper The Executive Committee meeting then adjourned Time 12.45 A.M Jennifer Deak Assistant Administrator C:/MD /Minute /EC 1997.doc Page 5