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Home My WebLink About1997-11-24 Council Minutes:J 1� 3i 7 0 0 FX1'C117 IVF COYIMI FTFE REPORT - Novembet 24, 1997 The Executive Committee of Richard M Vickery and Robert E Boake met on Monday, November 24, 1997 at the M.D of Kneehill office in Three Hills commencing at 10 35 A.M Mr John Jeffery, Administrator, was also present The following items were reviewed 1. iced Deer i ivei Corridor 111tctr11(ed M11n11fienient 1'11111 An October 1997 information update on the above has been received The planning project is still in progress and two components of the Instreain Needs recreation and riparian vegetation, have been completed The other two components water quality and fish habitat are still in progress As soon as the draft plan is completed and approved for public review, there will be a series of open houses to give stakeholders and the public an opportunity to comment and provide feedback It is expected this public process will take place in the spring of 1998 The former planner and project manager, Kim Brenneis has left his position and it has been filled by Terry Krause Executive Committee recommends to accept and file. 2 Nov 3/97 Letter from Linden minor Soccer Association Sandy Courtney Treasurer, Linden Minor Soccer Association, has written a letter on behalf of the soccer association thanking the M.D for their $1 000 00 grant towards improving the existing soccer fields and building new fields in Linden Executive Committee recommends to accept and file. 3. Nov 6/97 Letter from Village of Carbon re SH 836 Within the Village Boundaries Responding to the M.D 's Oct 29/97 letter regarding the above, the village advises the Streets and Sidewalks Committee of the village inspects all roads within their boundaries annually and make repairs on a priority basis Executive Committee recommends to accept and file 4 Nov 6/97 Letter from Village of Carbon re Recreation Grants 1997 The village of Carbon has inquired about the Advisory Board for the recreation grants Specifically, Board make up mandate and developing a simple formula for grant disbursement are items for discussion Executive Committee recommends this matter be referred to the agenda for the Elected Officials .Ioint Meeting, scheduled for Jan 12198 5 Nov 4/97 AB Municipal Affairs Municipal Viability Handbooks - 1996 Viability Data AB Municipal Affairs has forwarded the M.D s 1996 viability data, including municipal viability issues, business planning and restructuring Executive Committee recommends a copy of this information be provided to each councillor 6. Nov 6/97 Letter from AB Senior Games 1998 An invitation has been received for Reeve Hoff to attend the opening and closing ceremonies of the 1998 10'h Alberta Seniors Games The opening ceremonies are to be held on Tuesday, July 21/98 at 7 00 P M in the Prairie Bible College Tabernacle and the closing ceremonies are to be held on Friday, July 24/98 at 1 00 P M also at the Tabernacle Executive Committee recommends Reeve Hoff or Deputy Reeve Vickery attend these ceremonies 7 Nov 5/97 Letter from AB Municipal Government Board The Municipal Government Board is reviewing its procedures and has forwarded draft C: /M D /A9 inutc/ BC 1997.doc Page 1 r"a t ofF�+.9c5/ylF�7•,�+ y I i[1 rilawo y 0-/yo s lelerC • 0 0 is 11' 11 CU1 IV1+ C ONIMITTE,E REPORT - Novemhei 24, 1997 procedural guides regarding the introduction of last minute evidence, argument and expert witnesses and incomplete applications, requesting comments on each Executive Connnuttee recommends to accept and file. rll 8 Three Hills Minor Hockey Supporter 1997 98 A rcqucst has been received to support with a $50 00 donation the Three Hills Minor Hockey Executive Committee recommends to accept and films 9 Child Find Alberta Child Find Alberta will be holding a door to door campaign during the fall/winter 1997 and is looking for corporate sponsors Executive Committee recommends to accept and file. 10 Nov /97 Consultation Paper re. Draft Recommendations of the Non Profit Tax Exemption Review Committee The above draft paper has been provided along with a questionnaire regarding the Committee s recommendations Mr Dunay has provided his comments and input to this questionnaire which has been reviewed and expanded upon by the Executive Committee G3v5s >as�i,� Executive Committee recommends the questionnaire be returned as contpletetL /5;W A&q&K 11 Region 6 Steering Committee re. Services for Children and Families Gail Surkan, Mayor of Red Deer, has extended an invitation to meet with Mr John Lackey, Commissioner of Services for Children and Families and other members of Region 6 Steering Committee on Nov 26/97, at the Red Deer Lodge, from 1 00 P M until 4 00 P M to review and discuss the region's service plan for the delivery of this service Executive Committee recommends to accept and file. F� 1.2 Parkland Savings & Credit Union Commercial Client Carnival Night An invitation has been received to attend the above function on Nov 19/97 at the Capri Hotel, Red Deer Executive Committee recommends to accept and file. F 13. Nov 3/97 Letter from Bearspaw Petroleum re. Suspended Well Onerations Bearspaw Petroleum has a surface lease with the M.D for its well located on M.D land (04 03 30 21 W4) In view of the reduced operations of this well Bearspaw has proposed a reduction in the current annual compensation for the surface lease of 50% with the understanding should the well be brought back into production the annual compensation will immediately be restored to its present amount Executive Committee recommends a letter be sent to Bearspawv Petroleum Ltd, inquiring whether resident farmers, owning land where there are low producing wells, are also being requested to consider this proposed reduction of 50% of the surface lease raid, if these parties are also signing for this reduction, the M D will do like3visa 14. Nov 6/97 Letter from AB Environmental Protection re ERC Information Session AB Environment has provided further information regarding the NhnisteriaL/Pra.ine Environmental Resource Committee (ERC) information session scheduled for Thursday, January 22/98 at the Heritage Inn Brooks, AB, from 9 30 A.M 3 30 P M Any agenda items are to be faxed to the Lethbridge office of AB Environment Executive Committee recommends copies of this information be provided to Councillors Vickery and Hanger, who will be attending this meeting on behalf of the MD. C: /MD 1Minu1c1EC I997.doc Page 2 0 0 0 EXECU I IVE CONTMITTEE REPORT - Novcmbc,i 24, 1997 15. Nov 3/97 Letter from .Iano Metal Products Inc. re Defective Water Meters A response has been received to the M.D s Oct 27/97 letter to Jano Metal Products regarding replacement of the hamlet water meters The letter advises the problem with the water meters lie with a small brass coupling which attaches the meter to the supply pipe The letter further states the incidence failure is in the 5 8% range and it is very likely the M D shall not experience further problems with these meters. The company will supply new fittuls,s -it no cost but will not undertake to replace same The company is of the position it will not fix what isn t broken and rcqu"ts any further inquiries be directed to thC.ir insurancl, adjusk i P. l o/ In"MT s Executive Committee recommends a co o this letter he provided to eaclr councillor '4 A" ��' R PY f p 16 Mt Vernon Water Coop Association Ltd Notice to Members Regarding Water Connection The Mt Vernon Water Association Ltd has advised, as of Nov 3/97, members are permitted to connect to the Cc op water line The town of Three Hills will be issuing the water bills and receiving payment for this water service Executive Committee recommends to accept and file. /C'i—1 17 Kinsman Telephone Directory The Three Hills Kinsmen are soliciting for advertisers for their annual Kinsman Telephone Directory Executive Committee reconunends to accept and file. 18. Sept 23/97 Edited Minutes re. Mr Murray Woods Mr Murray Woods has telephoned the M.D regarding the above edited minutes, published in the Nov 12/97 Capital newspaper The minutes report " Agenda item 28 The M.D received a letter from Murray Woods complaining about the condition of two roads " Mr Woods is offended at the use of the word complaining' stating his letter was a request for a road name, not a complaint Executive Committee recommends to accept and file. f t 19 Nov 21/97 Letter from City of Drumheller re Policing Needs A Steering Committee for the RCMP Service Plan has been formed with its purpose to identify policing needs for the newly amalgamated valley for the next five years As issues are integrated and could affect neighbouring municipalities an invitation has been extended to attend a meeting of the Steering Committee for the RCMP Service Plan on December 9 or 16/97 Executive Committee recommends to accept and files F� 20 Nov 20/97 Letter from City of Edmonton re. Four Year Terms for Local Elected Officials The city of Edmonton has passed a motion supporting four year terms for local elected officials (municipal councils and school boards) and requests all municipalities support this motion 114� Executive Committee recommends to accept and file. 21 Kidney Foundation March Residential Campaign The Kidney Foundation will be conducting a residential campaign in the Huxley area in March 1998 and requests permission to conduct a door to door solicitation from March 1 31/97 Executive Committee recommends permission be given for this campaign solicitation. /, &" 22 Nov 18/97 Letter from City of Calgary re. Release of Election Results to Media The city of Calgary has offered for a service fee, to release continuous updated elected C: /Mlll \imuieTC I997.doe Page 3 F XECI ITIVE COMMITTEE REPORT - November 24, 1997 results to the media Fees for this service depend upon the number of voting stations, elected positions, etc Executive Comnuttee recorntnends to accept and file. F4Z 23 Insurance Claim Update Mrs t erry Nash has provided an insurance claim update for November Lxecuavc. Committee recommends to accept and file.. FcE 24. AAMD &C Results of Survey on Grader Usage The AAMD &C has provided the results of their recent grader survey Of note is the average number of miles in grader maintenance territory 126 miles average total miles of secondary roads (gravel) 65 6 miles, average total of local gravel roads 1,189 frecutrne Committee recolnnlends a copy of this information, along with the original e—, Au- 10 questions, be provided to each councillor, Mr .1effery and Mr McCook. r`y" 6 25 AAMD &C Results of Dust Control Survey The AAMD &C has provided the results of their recent dust control survey Of note, 33 of the 54 respondents provide dust control upon ratepayers requests and cost share this service Executive Conurlittee recommends copies of this information be provided to each councillor, Air Jeffery and Ali McCook. 26. M.D. of Rocky View's 1998 Business Plan The M.D of Rocky View has provided a copy of their 1998 Business Plan This plan lists the municipality's strategies and objectives in the administration, transportation and planning and development departments as well as key issues considered by Council and assumptions integrated into the plan Executive Comnuttee recommends copies of this documentation be provided to each cc A" y� councillor and Mr .1effery � 27 Council Minutes The Executive Committee edited the October 28 and November 10, 1997 council minutes for publication in the newspaper E.CCcutive C01111nittee reco111111ends these,ninutes, as edited, be published ut the &11 newspaper The Executive Committee meeting then adjourned time 12 00 P M John C Jeffery Municipal Administrator CIMD /MinutcIEC I997.doc Page 4