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Home My WebLink About1997-11-25 Council MinutesI 3 E J 11 M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING November 25, 1997 I Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable 6 Financial Reports APPOINTMENTS. 9 00 A.M Lonme D McCook, Public Works Superintendent 9.00 A.M Athena Winchester and Kim Tugnam see agenda item #8 PRIORITY ITEM 7 Kneehill Regional FCSS Agreement and Bylaw GENERAL ITEMS. 8 Meeting with Ms Winchester and Ms Tugnam 9 Letter from AB Seniors Games 1998 10 Recreation Grants 11 Committee Reports AGRICULTURAL SERVICE BOARD. 12 Manure Management Seminar 13 Nov 14/97 ASB Minutes 14 ASB Review TRANSPORTATION ITEMS. 15 Public Works Superintendent Report 16 Road Tour Report LATE ITEMS 17 M.D Policy 13 29 Snowplowing Policies 1 I L'J M D OF KNEEHILL No. 48 COUNCIL MINUTES November 25, 1997 A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street, Three Hills, Alberta, on Tuesday November 25 1997 commencing at 8 30 A.M. The following were present for the meeting Reeve Otto Hoff Division Two Councillors Mary] ea Lowen Division One Robert E Boake Division Three Marjorie Vetter Division Four PRESENT James M Hanger Division Five Richard M Vickery Division Six M Glen Wagstaff Division Seven John C Jeffery, Administrator Jennifer Deak Assistant Administrator was also present and recorded the minutes Mr Hoff called the meeting to order at 8 35 A.M CALL TO ORDER Requests were made to add the following items to the agenda 11 a Village of Torrington ADDITIONS TO I lb Divisional Boundaries AGENDA 16a Bridge Report 16b Back lanes 18 Recreation Grant Mr Boake moved approval of the agenda with the above noted additions APPROVAL OF CARRIED AGENDA Mrs Vetter moved approval of the November 10, 1997 Council meeting minutes. APPROVAL OF j CARRIED MINUTES Mr Jeffery s report was presented. APPROVAL OF JCJ Mrs Lowen moved approval of Mr .leffery's report REPORT CARRIED The Executive Committee report was presented EXEC. COMM. Under report item #15 (Letter from Jano Metal Products Inc re Defective Water Meters), REPORT it was noted the company advises the problem with the water meters lies with a defective brass coupling which attaches the meter to the water supply pipe The company will not replace the water meters as requested by the M.D , stating the incidence failure of this defective coupling is in the 5 8% range and, in the company's opinion the M.D will not HAMLET WATER experience further problems with the meters It was further noted the company s insurance METERS j has been covering all claims for the recent losses due to these water meter failures The purchase of water meters for Torrington was also discussed PURCHASE OF Mrs Vetter moved the MD not purchase any further water meters from Jano Metal HAMLET WATER Products Inc METERS= �'� "`" °�� CARRIED �Qax APPROVAL OF Mr Wagstaff moved approval of the Executive Committee report. EXEC. COMM. CARRIED REPORT Mrs Lowen moved approval of the accounts presented for payment, subject to a review by the Finance Committee of Councillors, Hoff, Vickery, Wagstaff and Hanger APPROVAL OF CARRIED ACCOUNTS JDVAflN .0_ 7 a S L 0 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES November 25, 1997 Ms Athena Winchester entered the meeting along with Mr Lonnie McCook Public Works WINCHESTER & Superintendent time 9.00 A.M PWS INTO a minimum mark of 80 was required to pass the audit Mr McCook noted he would be MEETING Mr Hoff thanked Ms Winchester for coming to the meeting and introductions were made AUDIT ., Mr Vickery advised those present a number of traffic signs some of which were the M.D 's signs, had been found in the home Ms Winchester shares with other parties Ms Winchester advised she was representing all renters of the home, noting Ms Kim Tugnam SHOP DOOR was unable to attend to day's meeting due to illness and her other roommate was at work REPLACEMENT Ms Winchester stated she could not honestly say who had brought the signs into the house she believed they had shown up after a house party Mr Dan Tremblay, from the town of DISCUSSION WITH Three Hills, had discovered the signs when he was in the house to fix the water meter Mr WINCHESTER RE. Vickery noted the traffic signs were extremely important and removal of these signs could SIGN THEFT cause accidents there was a safety issue involved with sign removal Also, sign removal r, could cause speed problems on roads especially where there were reduced speed signs due FACILTY to changes in road conditions, this was especially important when strangers unfamiliar with local roads, travelled these roads and were unaware of changing road conditions because of the removal of traffic signs, serious accidents could result from the removal of the signs Council requested Ms Winchester convey these concerns back to her friends and advise the next time such an incidence occurs the RCMP would be involved the M.D would not tolerate removal of any traffic signs from municipal roads Mrs Vetter discussed a recent court case in the USA involving students removing traffic signs which resulted in a fatality and the students being charged with murder Mr Hanger reiterated Council s concerns of safety strangers and speed when signs were removed adding he hoped this experience would not be repeated Ms Winchester apologized on behalf of herself and her room mates and thanked Council for their understanding of the situation Council thanked Ms APPROVAL TO Winchester for attending the meeting and discussing this matter WINCHESTER Ms Winchester left the meeting time 9 10 A.M OUT OF MEETING The Public Works Superintendent report was presented PWS REPORT Mr McCook reported the M.D had received a mark of 85 on the recent WCB safety audit a minimum mark of 80 was required to pass the audit Mr McCook noted he would be WCB SAFETY meeting with the Transportation Committee to review this audit Mr McCook advised he AUDIT ., was currently updating the capital equipment and machinery lists Under report item #3 Mr McCook discussed the replacement of the three doors on the south side of the Three Hills shop and the prices obtained for same It was noted the shop SHOP DOOR was an adequate building for the M.D 's needs but did require some maintenance and repair REPLACEMENT work on the doors A discussion followed on the need to provide shelter for M.D equipment and protect same from the winter elements The benefits of providing covered shelter for equipment along with the cost benefits realized from less down time when equipment is protected from the EQUIPEMNT winter weather, was discussed It was agreed the M.D has a large investment in machinery STORAGE and equipment and a discussion followed on long term plans and replacement schedule for FACILTY equipment It was agreed the Weich shop was not a practical storage facility for equipment a row type structure with a heated floor, individual bays( 10 bays required) and doors, wide enough to accommodate a grader with the plows was preferred The location for this storage facility was discussed and it was noted the old grader shed location, in the Three Hills shop yard was a good location for a new equipment storage building Mr McCook reviewed the prices, received from Pro Door, for steel insulated replacement doors for the shop, noting the price included removal of the old doors reframing for the replacements and any additional concrete It was agreed windows be installed in these doors Mr McCook noted Pro Door had installed the door at the truck bay and had provided good service APPROVAL TO Mr Vickery moved the MD purchase three replacement doors for the Three Hills shop PURCHASE at a cost, including installation, not to exceed $11, 000 00 plus GST REPLACEMENT CARRIED SHOP DOORS Mr Hanger moved the Transportation Committee meet with Mr McCook to look into EQUIPMENT !DARN 2 E Ew C M.D. OF KNEEHILL No. 48 COUNCIL MINUTES November 25, 1997 options for a machine and equipment storage facility, along with proposed site locations, and bring a report and recommendations back to Council. Mr Vickery moved approval of the Public Works Superintendent report. CARRIED CARRIED Mr Jeffery reviewed the Road Program, noting the following was the M.D s approved secondary highway pnorities 1 SH 582 from Highway 21 west to the rural school 2 miles 2 SH 841 from highway #9 to boundary 5 miles 3 SH 836 from rail tracks south for a minimum of 1 mile 4 SH 806 from SH 575 to SH 583 14 miles with the balance of secondary highway projects on the road program be scheduled after 1998. The projects approved for the current local road program were 1 South Wimborne Road (S of 25 &26 33 26 W4 S of 30 -33 25 W4 & S of 26 &30 33 -24 W4) Remaining on the project 4 miles 2 Hazel project (S of 25 to S of 30 - 32- 26 -W4) 6 miles A discussion followed on the possibility of replacing the Wiebe project with the Dafoe badge and intersection project (3/4 1 mile project), noting the Linden West road base course project (2 miles) would be a separate project to the bridge and intersection Mr Vickery moved Torchinsky Engineering Ltd be requested to prepare current cost estimates for the Dafoe badge and intersection work and also provide information on how many preliminary files they have prepared to date that are outstanding CARRIED A discussion followed on the local road program the changing traffic patterns of the municipality and the impacts of the rail line abandonments and grain elevator closures and relocations STORAGE FACILITY 70 /fc47S APPROAVL OF PWS REPORT -7e -frr/aso 7 /14 s ROAD PROGRAM SH PROJECT LOCAL ROAD PROGRAM REQUEST FOR COSTS RE: LINDEN WEST BRIDGE Mr Hoff moved the Tetz Project (W of 14, 23, 26 &35 - 28- 24 -W4) be replaced with the MILLER PROJECT Miller Project, a four mile rebuild project (W of 15, 22 27 & 34 - 28- 24 -W4) TO REPLACE CARRIED TETZ PROJECT Mr Hanger moved the six mile Braconnier Project (S of 25 to 28 - 31 -23 -W4 & S of 29 BRACONNIER & 30 - 31- 22 -W4) be added to the Road Program. PROJECT CARRIED Mr Wagstaff moved the Meding Project (S of 26, 27, 28, 29 030 - 34- 24 -W4) be placed on the Road Program. Mr Wagstaff further moved the AgPro Project (S of 533-23- MEDING PROJECT W4), if required, be placed on the Road Program and further this mile project be constructed to a ten metre road surface, contracted, if necessary, and a priority project subject to the terms of Development Agreement, including the fifty fifty cost sharing of the road project with AgPM Grain Inc CARRIED Mrs Vetter and Mrs Lowen indicated they would advise of their road projects for the Road Program at a later date 4WASA ov A short recess was held from 10.05 10 25 A.M Aw"!' DV''"7"016f 7x Mr Cunningham entered the meeting to check the audio system BALANCE OF Mr Vickery moved the balance of the Road Program be tabled until the next meeting ROAD PROGRAM CARRIED TABLED MIXON 3 11 0 i 0 M D OF KNEEHILL No. 48 COUNCIL MINUTES November 25, 1997 Mr McCook reviewed the bridge report, prepared by Mr John O'Brien Torchmsky Engineering Ltd. along with the inspection report and recommendations for each bridge BRIDGE REPORT The following motions were made regarding the bridges in this report Mr Hoff moved Bridge File 6848, Entice Bridge (1NW 14- 29- 24 -W4) - this badge be replaced with a low level crossing, preferably on road allowance, and further Alberta BRIDGE FILE Transportation and Utilities be requested to provide financial assistance for this project. 6848 ,Z77�v-- &007 CARRIED -7, Mr Cunningham left the meeting time 10 35 A.M Mr. Hoff moved Bridge File 6813, Ralston Bridge (WNW 29 -29 -24 W4) - this bridge BRIDGE FILE continue to be repaired, the M.D. proceed with engineer's recommendations for these 6813 &W, r repairs and further these repairs be cost shared with Alberta Transportation and Utilities CARRIED Mr Boake moved Bridge File 6595 Berry Bridge (ENE 13- 30- 26 -W4) - this bridge file be tabled until the next meeting CARRIED Mrs. Vetter moved Bridge File 952 Gibson Bridge (NW 33- 30- 26 -W4) - the MD. proceed with the engineer's recommendations for this badge. CARRIED Mr Vickery moved Bridge File 1657 Bigelow Bridge (SSE 04 -34 - 25 -W4) - this bridge be replaced with a low level crossing to be constructed on road allowance. CARRIED Mr Hoff reported Mr Barry Bigelow, a Swalwell property owner had contacted him requesting permission to fence off the back lane at his residence in Swalwell Mr Bigelow advises no one uses this back lane and he would like to fence off this area and use it for a garden and dog run Mr Bigelow has also commented on the lack of maintenance of the back lane Mr Hanger moved a letter be sent to Mr Bigelow advising the M.D does not close off back lanes (citing safety and access reasons) and further advising the M.D. does not grade, plow or gravel back lanes in its hamlets. CARRIED BRIDGE FILE 6595 TABLED eM BRIDGE FILE 952 /E77",-7e S'�rr7A>�d BRIDGE FILE 1657 LG�`1d g w zo , ,1 E� 7.ecw,�cKN BIGELOW REQUEST RE. SWALWELL BACK LANE / � Mr Jeffery reported Mr Blair Stone, AB Environment (seismic division) had advised on the Allan Winther water problem (SE15 & SW 14 34 24 W4) of icing over the road and WINTHER ICING basement seepage Mr Stone has advised there are no records and no proof of any seismic, PROBLEM SE 15 oil or geophysical activities on this section of road Mr Jeffery advised he had invited Mr & sw 14 -34-24 - Wmther to meet with council to further discuss this matter w4 Mr Vickery left the meeting time 11 15 A.M VICKERY OUT OF MEETING Mr McCook proceeded to review the matter Mr Boake moved Mr Wagstaff and Mr Vickery meet with Mr lnther to further MEETING WITH review and discuss this matter WINTHER �C�irlF?Ea yarn �� rJ CARRIED /6 VICKERY BACK Mr Vickery re entered the meeting time 11 18 A.M INTO MEETING Mr Jeffery reviewed M.D policy 13 29, Snowplowing Policies noting a change to subsection 5 of this policy had been addressed at the Organizational meeting The change POLICY 13 -29 was for ratepayers requesting private driveways to be plowed by municipal machinery, to JD/1HfN 4 f L LA ti M D OF KNEEHILL No. 48 COUNCIL MINUTES November 25, 1997 purchase a yellow marker from the M.D office or local councillor and sign a Hold Harmless Agreement for this service A lengthy discussion followed on the M.D s snow plowing procedures and policies and the economics of instigating this policy change Mr Wagstaff moved MD. Policy 13 -29 be reinstated as follows 13 -29(5) Council requests ratepayers requiring private driveways to be plowed by municipal machinery to place a yellow marker where it can readily be seen by the M D equipment operator The ratepayer is responsible to take down the marker once the work has been done- 13-290) Rate for snowplowing is $68 00 per hour plus GST, with a minimum charge of j' $25 00 plus GST Mr Wagstaff further moved an article be placed in the local newspaper explaining the M.D 's snow plowing policies and procedures for plowing of private driveways CARRIED Mr McCook left the meeting time 11 30 A.M Mr Jeffery briefly reviewed the October 31/97 Bank Reconciliation and Net Cash Comparison reports along with the November 10/97 Budget Comparison Report Mr Wagstaff moved approval of the above financial reports, as presented CARRIED The meeting recessed for lunch from 11 45 A.M until 1 00 P M Mrs Vetter advised she was unable to attend the last Kneehill Adult Learning Society (KALS) meeting as it coincided with the AAMD &C Convention, so was unable to express the M.D s concerns regarding the comments from the KALS Chairperson pertaining to M.D policies and the reasons for replacement of the coordinator It was agreed this matter should be addressed and clarified with the KALS board members. Mrs Vetter confirmed she would discuss same and report back to council Mr Jeffery presented the FCSS Bylaw and Kneehill Family and Community Support 1,, Services Agreement Mrs Lowen advised the changes to the agreement regarding the provisions for the Director hiring employees had been amended and confirmed the Director s position was a part time position (maximum 20 hours per week) POLICY 13 -29 SNOW PLOWING NEWS ARTICLE RE: SNOW PLOWING POLICY /J07 —"s ,c 0' MCCOOK OUT OF MEETING APPROVAL OF FINANCIAL REPORTS LUNCH RECESS KALS REPORT F� Mr Boake moved first reading to Bylaw #1383, this being the bylaw to enter into an agreement with the towns of Three Hills and Trochu and villages of Acme, Carbon and Linden to provide for the establishment, administration and operation of joint family and community support services program. BYLAW 1383 CARRIED REGIONAL FCSS AGREEMENT Mrs Lowen moved second reading to this bylaw CARRIED" Mr Vickery moved third reading be given to this bylaw at this time. j CARRIED UNANIMOUSLY Mr Wagstaff moved third reading to Bylaw #1383 CARRIED Mrs. Lowen moved the MD provide, at no charge, office space, in the MD REGIONAL FCSS j; administrative building, for the Kneehill Family and Community Support Services DIRECTOR Director OFFICE SPACE IN CARRIED MD OFFICE Mr Jeffery read a letter, dated November 10/97 from Mr Dan Shea Chairman Three Hills JDIMN s { E E n M D. OF KNEEHILL No 48 COUNCIL MINUTES November 25, 1997 Senior Games '98 Society, inviting the M.D to contribute financial support to the Games The Games are to be held July 21 24/98 The letter advises the finalized budget for the Games is $310 500 00 AB Sport, Recreation, Parks and Wildlife Foundation has given a grant of $142,500 00 and the town of Three Hills will be contributing $15 000 00 The balance of the required funding must be raised within the community through cash donations, services, gifts in kind and fund raising projects Mr Jeffery noted a casino fund raiser had been held in Red Deer and another casino fund raiser was scheduled for March 24 and 25/98 A discussion followed on matching the town's contribution providing a contribution based on a per capita allocation of the M.D 's population, the economic benefits that would be realized by the town of Three Hills from hosting this event Mr Hanger moved the M.D. contribute a $2 00 per capita (based on M D population) towards the 1998 Three Hills Seniors Games and also contribute a gift "in kind" by offering the use of the facilities at Keivers, Braconmer and Swalwell parks along with the use of municipal ball diamonds CARRIED Mr Jeffery reviewed a schedule addressing the dissolution of the village of Torrington noting the population of Torrington will become part of Division 4 Mr Jeffery then reviewed the divisional boundaries of the M.D noting the boundaries will have to be readdressed and redrawn due to the new census and population figures It was noted, the Municipal Government Act provides for 180 day notice prior to a local authorities election for the changing of municipal boundaries and also the same notice is required for any changes to the number of councillors Council then reviewed various options for the boundary changes for the municipality using a 25% population variance and a 10% population variance between the divisions Mrs Lowen moved Mr Jeffery draft a proposed divisional boundary map for presentation at the next Council meeting, using the 25% population variance criteria CARRIED Mr Hanger requested clarification on the M.D s position regarding the cost sharing with the town of Three Hills, to purchase the fuel system for the Three Hills Airport Mr Hanger inquired how the M.D wished the $0 15 per litre fuel surcharge levied to repay the town and M D for their loan to purchase the fuel system to be distributed It was agreed both the town and M.D receive equal reimbursement from the fuel surcharge Mr Wagstaff noted he could not attend the Airport Commission meeting, scheduled for this evening, and requested whether an alternate could attend in his place Mr Jeffery advised an alternate could attend but would not be able to vote as this was a Commission and not a regular committee Mr Jeffery reviewed the status of the recreation grants A lengthy discussion followed on the M.D s recreation grant policy the grant payment calculation based on and tied to facility operating deficits, the need to recognize and reward those facilities that operate more efficiently the option for the M.D to provide a per capita recreation grant (based on M.D population), issue one cheque payable to all the towns and villages and let a committee of representatives from each town and village unanimously agree on the disbursement of this grant In response to an inquiry about Three Hills issuing refunds on its arena rates a request was made for Mr Jeffery to obtain clarification about the arena rates charged by Three Hills A short recess was held from 2 55 P M 3 05 P M Mr Jeffery reported he had spoken with Mr Jack Ramsden Three Hills town manager, who had advised approximately six years ago the town issued a $10 00 per hour refund to arena renters This came about because of a misunderstanding over the hourly arena rates with one person stating one rate and another a $10 00 per hour higher rate Mr Jeffery further noted the town allocates $10 00 per hour of the arena rental rate to reserves, for 98 AB SENIOR GAMES MID CONTRIBUTION TO 98 AB SENIOR GAMES /.&7,-,-4rf- s�?> I,-M4�0 r��x MID DIVISIONAL BOUNDARIES MD COST SHARING OF FUEL SYSTEM AT AIRPORT PVrUVATTnN1 GRANTS s��PB THREE HILLS ARENA RATE CLARIFICATION �°e�rn 6 S i 1 J �'W-] L 11 1-1 M.D. OF KNEEHILL No 48 COUNCIL MINUTES November 25, 1997 capital expenditures The recreation grant policy and grant calculation discussion continued Mr Vickery reported on the meeting with the Torrington Ag Society he, Mrs Vetter and Mr Jeffery had attended This Ag Society looks after the Torrington arena and have done an excellent fob of running the facility The M.D paid the Ag Society a 1997 grant of $570 65, based on the current recreation grant policy and the financial information provided by the Society on the arena operations Mrs Vetter noted, in her opinion, Torrington should be recognized for doing a good job managing its arena and keeping its operating deficit so small Mrs Vetter moved the Torrington Ag Society be given a total 1997 recreation grant for the Torrington arena of $2,500 00 with the net grant payable being $1,925.35, this being the amount remaining payable after deducting the $570.65 recreation grant already paid to the Ag Society in 1997 CARRIED Mr Vickery discussed the arena rental rates noting it was his understanding should the arena rental rates not be uniform the M.D would penalize those facilities not having the uniform rates Mr Vickery further noted Trochu had increased its rates to the M.D 's recommended uniform rate but the town of Three Hills had not complied with the uniform rates for the 1997/98 season Mr Wagstaff inquired why Trochu had adjusted its arena rates and Three Hills who had not complied, had not been penalized by the M.D Mr Jeffery reviewed the status of the recreation grants, including the M.D s request for uniform arena and pool user fees and correspondence and motions regarding same It was noted on May 27/97 a motion was approved recommending uniform user fee rates for pools and indoor arenas with these rates to be adopted as a minimum and should the urban centre already have set their rates, these recommended uniform user rates be adopted, effective January 1/98 for the pools and for the 1997/98 season for the arenas The recommended uniform user fee rates proposed were $55 00 per hour for minor hockey $80 00 per hour for adult and other ice hockey On July 3/97 a letter was received from the town of Three Hills advising the town had already set its 1997 arena rates and would continue with these rates and support, in principle, the uniform rates for arenas in the municipality This letter was presented to the M.D 's July 8/97 council meeting and a motion was approved to send a letter to all towns and villages acknowledging the M.D realizes user fee rates have been set for 1997 but would like to see uniform user fee rates for 1998 as the M.D feels the entire municipality is one community and the rural residents access facilities in all parts of this community The M.D sent letters to all towns and villages under date of July 17/97 acknowledging user fees being set for 1997 and encouraging the implementation of uniform user fees for 1998 as the M.D considers uniform user fees paramount to its recreation policies and a condition of grant funding At the October 14/97 council meeting it was reported concerns had been expressed by Trochu regarding the lack of uniform user fees at the arenas This item was tabled, pending further information and addressed at the October 28/97 council meeting when the above information was reported to Council A motion was approved to accept this report The need to look at long term recreation planning was discussed along with the option of having future recreation capital requirements approved by all towns and villages A request was made to send a letter to Trochu, with copies to all urban centres explaining the status of the uniform user rate fees for arenas and pools along with the explanation, as provided by Mr Ramsden, regarding the town of Three Hills $10 00 arena refund of approximately six years ago and current $10 00 capital reserve allocation TORRINGTON ARENA RECREATION GRANT Ce- PAYA, UNIFORM ARENA RATES CLARIFICATION LETTER TO ALL TOWNS AND VILLAGES RE. UNIFORM ARENA RATE CLARIFICATION NOTICE OF Mr Vickery moved the following Notice of Motion MOTION RE. The M D. of Kneehill commit $100, 000 00 per year, commencing in 1998, for the next RECREATION five years, for recreation operating and capital grants with the understanding a GRANT committee, comprising of three members from each urban jurisdiction, that being one Jn /MIN 7 i F i E 0 M D OF KNEEHILL No. 48 COUNCIL MINUTES November 25, 1997 member of the recreation board, one councillor member and one administrative employee along with two members from the Torrington Ag Society, that being Darryl Bauer and Clint Mason, representing the Torrington arena, sit on a Recreation Board, with the MD providing one administrative staff member to this Board The purpose of NOTICE OF this Board will be to unanimously agree upon the disbursement of this M.D. recreation MOTION RE. grant And further, it be understood this grant commitment be in addition to the RECREATION already approved capital recreation grant to the town of Three Hills for Phase II of the GRANT arena redevelopment project, in the amount of $59,675 00. CARRIED Mrs Lowen requested clanfication on the M.D 's position regarding the 1997 recreation grant to the village of Carbon, noting Carbon had indicated it was agreeable to sit on the Advisory Board with the goal of the Advisory board being to form a Regional Recreation Board by 1999 VILLAGE OF Mrs. Lowen moved the village of Carbon receive the balance of its 1997 recreation CARBON grant, that being the 1997 recreation grant calculation of $5,71159 less previously paid RECREATION $1,092 50 for a remaining balance to be paid of $4,419 09 GRANT CARRIED z- - = —"I- Mr Hoff moved the hamlets of Swalwell, limborne and Huxley receive a 1997 1997 RURAL recreation grant of $2,000 00 each RECREATION CARRIED GRANTS Mr Vickery discussed the upcoming M.D Christmas party and inquired whether council was agreeable to have two draws at this function for those employees in attendance with the prize being one paid day of holiday It was generally agreed to have these draws and have MD XMAS PARTY Mr Jeffery compile a list of those employees who have confirmed their attendance at this PRIZES event and this draw be made during the Christmas party with the stipulation the employee Z' 4c"- must be present to receive the prize &0 Mr Jeffery reported a fax letter had dust been received from the town of Three Hills advising the town council had approved a motion to agree in principle to purchase half of the fuel system for the airport to a project maximum of $45,000 00 to be repaid with a THREE HILLS $0 15 per litre tax on airport fuel This would be conditional upon the M.D contributing LETTER RE. the other half of the purchase price, this being the only fuel system at the airport and AIRPORT FUEL conditional upon Prairie Aviation signing an agreement to purchase fuel from this system SYSTEM The M.D Council reconfirmed their understanding the monies from the fuel surcharge caoF 7a ut 1-7-7;59e would be used to repay equally back to the town and the M.D their loans for this fuel G�7 U4 �J?s /9� system Mr Wagstaff requested a copy of the letter from the town of Three Hills Mrs Lowen moved the Agricultural Service Board agenda items be tabled and placed as ASB TABLED priority items on the agenda for the next Council meeting !,c' CARRIED Mr Hoff briefly reported on the Parkland County grand opening he attended on November 21/97 Mr Hoff presented a plaque on behalf of the M.D to the County to commemorate this opening Mr Hoff noted the building is very impressive, 36,296 square feet with a contract price of $3 85 million Mrs. Lowen moved Council adjourn. Time 435PM Reeve IDVA" edministr or CARRIED 193101)114allof PARKLAND COUNTY OPENING ��. ADJOURNMENT 9 0 \J JOAN C JEFFERY REPORT November 11 25, 1997 REPORT Balance foi-vai-d $ 56 00 1 Oct 31/97 Road Tour Lunch receipt $40 00 2 Otto Hoff receipt Meal for ASB & Staff $130 00 Balance $ 56 00 CORRESPONDENCE I Oct 31/97 AB Gazette 2 Oct /97 Fines Distribution Report 3 Nov 5/97 Letter from AB Municipal Government Board re Introduction of Last Minute Evidence, Argument and Expert Witnesses 4 Nov 12/97 Golden Hills Regional Division #15 Agenda 5 Donation Request Salvation Army 6 Employment Opportunity Municipal Treasurer M.D of Northern Lights #22 7 Employment Opportunity Chief Admirustrative Officer Town of Bow Island 8 Employment Opportunity Chief Administrative Officer, County of Barrhead 9 Employment Opportunity Communications Officer, Sturgeon County 10 Employment Opportunity Supervisor of Environmental and Utility Services Parkland County 11 Seminar advertising Balanced Scorecard in the Public Sector 12 Course advertising Royal Roads University 13 Seminar advertising Vision in Action 14 Information Alberta s Credit Unions Promoting Choices and Fairness for Our Members 15 Advertising Eco Log Week 16 Advertising Canadian Business Information Catalogue of Sales Leads and Mailing Lists 17 Nov 5/97 newspaper The Olds Albertan 18 Nov 5 & 12/97 newspaper The Capital HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Ward Kevin Shed sick bay 2 Jim's Garden Centre 72'x42' greenhouse & garage 3 Schindel Lawrence Quonset 45 x90 4 Thompson, Neil Shop (32 x40) & House (24 x40 ) 5 Monetary Planning (Michael Stefanishion) Cabin existing 20'x32 6 Painter, Laurie Home Occupation upholstery business 7 Labrecque Norman Hanger addition Minute/j cj rcport 19 97 doc SW 04 29 24 W4 $4,00000 SW 07 -32 23 -W4 $25,00000 SW5 28 24 -W4 $35,00000 NE 23 29 21 W4 $80 000 00 SE 19 28 21 W4 NW 08 34 22 W4 SW 33 31 23 W4 $35,00000 1 ,t 0 E0 a i I� i i PUBLIC WORKS SUPERINTENDENT REPORT NOVEMBER 25, 1997 1 The road crew shut down on the road November 14 and I moved the dirt moving machines into the Garson Pit to recover i2 All the ditch cleaning, backsloping is finished now with the frost in the ground Graders are bringing any loose material into the center of the road and getting plow equipment on. 3 We had our safety committee meeting November 13 and went over a few details Also we had a building committee meeting to discuss 3 new doors for the shop along with possibilities of looking into a shed row for graders, hoes, plow trucks etc 4 Ian Martens went down to Calgary to write his Level II water test 5 We have some snow fence up but only in our worst spots that we figure is trouble for the roads No snow fence has been put up on any private driveways, that would be their responsibility 6 The outside safety audit was done November 20 by a fellow from Special Areas, we should have results today 7 Henry has the laborers decking a couple of big bridges down in the Shamples area before we lay them ofd - ---, k, PdWw- 'orks Superintendent SAP. o2oi r)'1,,,�rEs Z3's�!o a20,- n)'A" "rs