HomeMy WebLinkAbout1997-11-10 Council Minutes0 E i 71 M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING November 10, 1997 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS. 9.00 A.M Lonnie D McCook Public Works Superintendent 9 00 A.M Chauvco Resources see agenda item #13 11 00 A.M Planning Department Bylaw 1061 Review 1 30 P M Public Hearing see agenda item #11 TRANSPORTATION ITEMS: 6 Public Works Superintendent Report 7 Road Tour Report 8 Road Name Request/Policy 9 Oct 31/97 Road Committee Report GENERAL ITEMS. 10 Committee Reports FCSS Regional Committee PLANNING ITEMS. 11 Public Hearing Re Land Use Bvlaw Amendments AGRICULTURAL SEI 12 Review of ASB LATE ITEMS. 13 Chauvco Resources i 1 0 • 0 H M.D. OF KNEEHILL No 48 COUNCIL MINUTES November 10, 1997 A regular meeting of council was held in the M.D of Kneehill office 232 Main Street Three Hills Alberta, on Monday November 10, 1997, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake Marjorie Vetter James M Hanger Richard M. Vickery M Glen Wagstaff Division Two Division One Division Three Division Four PRESENT Division Five Division Six Division Seven John C Jeffery, Administrator Jennifer Deak Assistant Administrator was also present and recorded the minutes Mr Hoff called the meeting to order at 8 30 A.M CALL TO ORDER A request was made to add the following item to the agenda ADDITION TO 14 Three Hills Hold Harmless Agreement AGENDA Mrs Lowen moved approval of the agenda with the above noted addition. APPROVAL OF CARRIED AGENDA Mr Wagstaff moved approval of the October 28, 1997 Council meeting minutes and APPROVAL OF October 28, 1997 Organizational meeting minutes. MINUTES CARRIED Mr Jeffery's report was presented APPROVAL JCJ Mrs Lowen moved approval of Mr Jeffery's report REPORT CARRIED The Executive Committee report was presented EXEC. COMM. Under report item #12, Letter from AB Environmental Protection re Ministerial Prairie REPORT Environmental Resource Committee Meeting Information Session it was agreed Mr Vickery and Mr Hanger attend this meeting, scheduled for Thursday January 22 1998 in ERC MEETING Brooks Mr Emile Lavallee, Drumheller Area Manager and Supervisor, Chauvco Resources Ltd., LAVALLEE & and Mr Lonnie McCook, Public Works Superintendent, entered the meeting time 9.00 MCCOOK INTO A.M MEETING Mr Lavallee thanked Council for scheduling this appointment Mr Lavallee noted his company was operating a well site owned by North Star Energy located on LSD 10 08 29 21 W4 The road into the well site is a municipal forced road in the middle of sections 5 & CHAUVCO 8 29 21 W4 The road is a dirt road and inaccessible when the weather is inclement Mr REQUEST RE. Lavallee requested Council s permission to place gravel on this road It was noted any road ROAD THRU 5 &8- construction would have to be to M D standards and policies which require a finished top 29 -21 -w4 of 24 feet Mr Hanger moved permission be granted to Chauvco Resources Ltd to upgrade the APPROVAL TO road in sections S & 8 - 29- 21 -W4, to M.D. of Kneehill blade grade road standards for UPGRADE ROAD private contractors, asset out in policy 13 -16 -3A THRU 5 &8 -29- CARRIED 21 -w4 Mr Lavallee was then given a copy of the M.D 's policy 13 16 3A, blade grade road JaMN 3 ■ M D OF KNEEHILL No 48 COUNCIL MINUTES November 10, 1997 standards for private contractors Mr Lavallee thanked Council for their time and LAVALLEE OUT consideration and left the meeting - time 9 15 A.M OF MEETING The balance of the Executive Committee report was reviewed APPROVAL OF Mrs Lowen moved approval of the Executive Committee report. EXEC. COMM. CARRIED REPORT Mr hckery moved approval of the accounts presented for payment, subject to a review APPROVAL OF by the Finance Committee of Councillors, Hoff, irckery, Lowen and Boake. ACCOUNTS CARRIED The Public Works Superintendent report was presented PWS REPORT A Transportation Committee (Safety) meeting date was scheduled for Thursday November 13, 1997, commencing at 8 30 A.M i Mr rickery moved approval of the Public Works Superintendent report. APPROVAL OF CARRIED PWS REPORT Mr Hanger and Mr Wagstaff advised, due to another commitment, they would be unable to make the Airport Commission meeting scheduled for Thursday November 13 1997 Councillors Boake and Lowen indicated they could attend this meeting for Messrs Hanger and Wagstaff Mr Hanger noted the meetings were held in the PBI hanger at the airport commencing at 7 00 P M It was agreed to try and change the meeting date and Messrs Hanger and Wagstaff noted they would contact the town of Three Hills, during the recess, and try to arrange an alternate meeting date j ! Mr Jeffery reviewed the Oct 22/97 Road Tour, noting a letter had been sent to Alberta Transportation and Utilities advising of the M.D 's approved secondary highway priorities ROAD TOUR which are 1 SH 582 from Highway 21 west to the rural school 2 miles SH PRIORITIES 2 SH 841 from highway #9 to boundary 5 miles 3 SH 836 from rail tracks south for a minimum of 1 mile 4 SH 806 from SH 575 to SH 583 14 miles with the balance of secondary highway projects on the road program be scheduled after 1998 The current local road program was then reviewed and it was noted there were 4 miles ', remaining on the Wimborne project leaving 16 miles of road projects on the current program, that being LOCAL ROAD 1 South Wimborne Road 4 miles PROGRAM j 2 Hazel project 6 miles 3 SH 806 Correction Line Project 4 miles 1 4 Wiebe project 2 miles A discussion followed on the possibility of replacing the Wiebe project with the Dafoe bridge Linden west project (2 mile project) A request was made to have Torchinsky Engineering prepare a current estimate for this road project Mr Vickery moved approval of the remaining 4 miles of the South limborne road LOCAL ROAD project and the Hazel project (6 miles south of 25 to 30 - 32- 26 -W4) and further the PROGRAM balance of the current road program be tabled until the next meeting TABLED CARRIED The Road Name/Request Policy was reviewed It was noted only one road had received permission for a road name, that being the Davies Road (west of 17, 20, 29 & 32 31 22 ROAD W4) A discussion followed on the number of signs along road ways and maintenance of NAME/REOUEST same POLICY JDIXCN E E 0 M.D. OF KNEEHILL No 48 COUNCIL MINUTES November 10, 1997 Mr Hanger moved the Road NameJRequest Policy be cancelled, no further road name signs be permitted and the Davies Road name signs be allowed to remain in place. CARRIED The October 31, 1997 Road Committee report was presented Under report item #12, Arlin Strohschein culvert, Mr Vickery advised he had discussed this matter with Mr Strohschein and advised him the usual procedure regarding cement around culverts is that it is only done if Alberta Transportation and Utilities approves and pays for same Under report item #26 Eric Janzen road approach request NE 20 30 25 W4 a request was made to provide a copy of the approved recommendation to the village of Linden Mr Boake moved approval of the October 31, 1997, Road Committee report. CARRIED Mr Jeffery reported the town of Three Hills had signed and returned the Hold Harmless Agreement and had added an additional service to Schedule "A" The town has completed this schedule, listing the locations of the required snowplowing and grading services and the provision of salt and sand as required, and have added water break excavation at various locations throughout town It was noted the M.D was not anticipating using its hi hoe for any water break excavations during the winter months and would be parking this piece of equipment outside during the winter Mrs Lowen moved approval for the Reeve and Administrator to sign the Hold Harmless Agreement with the town of Three Hills subject to the removal of the additional service to provide water break excavation at various locations throughout the town and with the inclusion of the charge out rates on Schedule "A" CARRIED A short recess was held from 10 00 A.M 10 15 A.M Mr McCook was not present when the meeting continued Mr Jeffery advised Mr Angus Park, Trochu had been chosen to be inducted into the 4 H Hall of Fame The event will take place at the 4 H Leader s Conference Banquet in Red Deer on January 17 1998 Mr Park has been leader of both the Trochu and Huxley 4 -H Clubs and active on both the Alberta 4 -H Council and 4 H Foundation of Alberta Mr Park and his wife Marilyn currently operate a purebred and commercial cattle operation, a hog operation and a grain farm in the Trochu area. ROAD NAME/REQUEST POLICY CANCELLED ROAD COMM REPORT APPROVAL OF ROAD COMM. REPORT TOWN OF THREE HILLS HOLD HARMLESS AGREEMENT �t-- MCCOOK OUT OF MEETING Mr Boake moved Mr. and Mrs. Park be invited to Council after January 17, 1998, Mr ANGUS PARK 4H Park be presented with a plaque in recognition of his achievements and both Mr and AWARD & Mrs. Park be invited to lunch with council. RECOGNITION A1: N 991 0117 Mr Hoff requested each Councillor present a Committee Report to update the rest of Council on their current committee activities Mr Boake reported on the Drumheller & District Solid Waste Committee noting negotiations are underway with the contractor Mr Wagstaff reported he and about 21 other interested people attended the second meeting for the Trochu Hall This group is looking at options for building a new hall and will be assessing the community's support for same via questionnaires and a poll Mr Wagstaff inquired about Council's future role in community halls A discussion followed and it was noted the M.D had reduced community hall grants to rural organizations in an effort to encourage the use of urban community centres It was agreed Mr Wagstaff keep attending these meetings and reporting on same to Council Mr Hanger reported on the Seed Cleaning Plant meeting, noting the plant has purchased an indent machine and will be holding an election of officers during the week the M.D Councillors are attending the Fall AAMD &C Convention COMM. REPORTS TROCHU HALL MEETING SEED CLEANING PLANT P .laMN 3 • 7 r� LJ 0 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES November 10, 1997 Mr Hoff reported he had attended the open house for the new annex at the Drumheller Penitentiary Mrs Lowen reported she had attended the Regional Family and Community Support Services (FCSS) Steering Committee meeting and requested Mr Jeffery review the proposed regional FCSS bylaw and agreement Mr Jeffery proceeded to review this document in detail FCSS REPORT & AGREEMENT Mr Cunningham, Mr John Ruslmg, Planner and Ms Lisa Paget, all from the M.D planning PLANNING DEP'T department, entered the meeting time 11 00 A.M. INTO MEETING It was agreed to request further clarification from the Regional FCSS Steering Committee regarding the agreement provisions for the Director hiring employees It was noted Council FCSS A/G is in favour of a part time Director and would like all references to hiring employees CLARIFICATION removed from the agreement REQUEST Mr Hanger moved to table this agreement until the next meeting FCSS A/G TABLED CARRIED Mr Boake moved to table agenda item #12, Review of Agricultural Service Board, until ASB TABLED the next meeting "/,e CARRIED Mr Cunningham proceeded to review the procedures of the Public Hearing, overviewmg the role of the Chairperson and the order of information and other presentations Mr PUBLIC HEARING Cunningham then reviewed the background information and procedures used to obtain OVERVIEW stakeholder input into the bylaw and reviewed the proposed changes as they occurred chronologically from the original stakeholders meeting the two open houses and to the final proposal dated October 14, 1997 PLANNING DEP'T Mr Cunningham Mr Ruslmg and Ms Paget then left the meeting time 11 45 A.M OUT OF MEETING The Committee Reports continued with Mrs Vetter reporting on the meeting she attended at the Station House restaurant with local artisans who are trying to form a group to COMM. REPORTS promote their products Mrs Vetter reported this group may be approaching the M.D to ARTISAN purchase advertising. MEETING Mrs Vetter further reported the Kneehill Adult Learning Society (KALS) has replaced the coordinator Mrs Patti Dundas The Chairperson of the Society, Mrs Marie Muddle, will be assuming the duties of the coordinator Mrs Vetter requested clarification on the comments received from the KALS Chairperson that it was against M.D fire policy to have an employee with a baby on the premises It was noted the M.D had no such policy had KALS UPDATE never indicated it had a problem with Mrs Dundas bringing her baby to the KALS office in the M.D s basement, and this arrangement was entirely between Mrs Dundas and KALS Mrs Vetter was requested to bring this matter up at the next KALS meeting and clarify the M.D 's position on same Mrs Vetter reported the AB Senor Games Committee will be approaching the M.D to request funds The Committee has now been advised it has to include 65 + ball in its games AB SENIOR and this is estimated to cost an additional $7,000 00 that was not budgeted for In response GAMES UPDATE to an inquiry about the budget for this event Mrs Vetter noted she had not been provided with a total budget for hosting this event Mr Vickery reported the Three Hills Seed Cleaning plant had increased its rates by 2% SEED CLEANING Mr Vickery further reported he, Mr Hoff, Mrs Vetter and Mr Jeffery had attended an PLANT open house at the village of Torrington on November 4, 1997 to discuss dissolution Representatives from AB Municipal Affairs village of Torrington representatives and MLA TORRINGTON Richard Marz were also present Mr Marz explained the province s situation and discussed DISSOLUTION hamlets using Sherwood Park as an example MEETING The meeting then recessed for lunch from 11 55 A.M until 1 00 P M LUNCH RECESS JD#XN a i I f r i a M.D. OF KNEEHILL No 48 COUNCIL MINUTES November 10, 1997 Mr McCook was present when the meeting continued Mr McCook advised further information had been received regarding the request from ® Netook Construction Ltd addressed by the Oct 31/97 Road Committee, and under Road Committee report item #6 The company is bidding on the removal of three fills on the Wimborne CPR line and have requested permission from the M.D to stockpile waste material on the abandoned road that runs parallel to the CPR right of way in 21 33 28 W4 Council had approved the Road Committee's recommendation this request be denied, noting the matter may be reconsidered if detailed plans are submitted Mr McCook then advised a detail plan had been faxed and proceeded to review same with council U 0 0 Mr Hanger moved Netook Construction Ltd, be advised Council has reviewed the detailed plan submitted to them for utilizing the M.D right of way between the CPR right of way and old road s plan in 21- 33 -28 -W4 and recommends the company utilize the CPR's right of way for the disposal of this fill material and not place same on M.D right of way CARRIED Mr McCook left the meeting time 1 10 P M. MCCOOK INTO MEETING NETWOK CONST REQUEST RE. USE OF Row 21 -33- 28 -w4 MCCOOK OUT OF MEETING Mrs. Lowen moved Council adjourn to hold the Public Hearing scheduled for 130 PM ADJOURNMENT CARRIED Time 1 10 P M - - - -- '` C Reeve Mun ci al Admi istr or P JDIMN s y C ri LJ LJ 0 JOHN C JEFFERY REPORT October 29 November 10, 1997 REPORT. Balance Forward $ 56.00 1 Gave map to Gordon parks, AB Surface Reclamation Balance $ 56 00 CORRESPONDENCE. 1 Sept 25/97 RC #29422 $97 60 AB Treasury Fines distribution 2 Thank you card from Jessie peters & family 3 Thank you card form Brian and Alan Meding & families 4 Invitation from Hammer Equipment Sales Ltd to attend Oyster Bar Nov 29/97 5 Oct /97 Marigold Report 6 Oct 29/97 Grand Opening Drumheller Institution Minimum Security Annex information (attended by Otto Hoff) 7 Oct /97 Artefacts newsletter 8 Winter 1997 Alberta Connections newsletter 9 Oct /97 AEP Southern News newsletter 10 Autumn 1997 International Flag & Banner Inc News 11 Oct /97 Red Deer College course advertising 12 University of Alberta course advertising 13 Fall 1997 STARS newsletter 14 Oct/Nov 1997 AADAC Developments newsletter 15 Fall 1997 MS Matters newsletter 16 Fall 1997 Clean Air views newsletter 17 Employment Opportunity Parks & Recreation Director County of Leduc 18 Seminar advertising How to Supervise People 19 Advertising ARA Engineering Ltd 20 Advertising Wayfarer Explorer RV Club 21 Advertising Bentley Microstation 22 Oct 28/97 newspaper Rocky View Five Village Weekly 23 Oct 22 & 29/97 newspaper The Olds Albertan 24 Oct 29/97 newspaper - The Capital HOME OCCUPATION AND DEVELOPMENT PERMITS 1 William s, Marshall NW 10 33 25 W4 6 Grain bins $12,00000 2 Brown Glen NE 18 -32 23 W4 Addition to shop 20 x 80 $10,00000 3 Pan Canadian Petroleum Ltd 11 12 28 21 W4 Sour oil satellite site $77,00000 M inule /j cj report 1997doc 1 PUBLIC WORKS SUPERINTENDENT REPORT NOVEMBER 10, 1997 The graders have been ditch cleaning and getting their roads ready for winter 2 The gravel crew is spot graveling throughout the M.D 3 We need to have a meeting with the safety committee soon, sometime ithm the nex 1 o weeks L 6 nme Cook Pub is Works Superintendent I* as we will be audited SAP„ 2,F