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HomeMy WebLinkAbout1997-10-22 Council Minutes• n • FXftF,CI1 I IVE CnMMI I'TEE REPOI21, - Octobei 22&23,1997 The Executive Committee of Otto Hoff and Richard M Vickery met on Wednesday October 22 at the M.D ofKneehill office in Three Hills commencing at 3 35 P M Mr John Jeffery Administrator, and Mr Lonnie McCook, Public Works Superintendent, were present Mrs Jennifer Deak Assistant Administrator, was also present and recorded the minutes file followuil, items were reviewed 1 Fred Yost Fencing Request NW 6- 29 -20 -W4 When the Nacmine road project was done four years ago, Mr Yost had a fence on his property and decided not to have it replaced when the road project was completed as he did not require the land to be fenced Mr Yost was compensated for fence removal and /or replacement in the amount of $900 00 Now Mr Yost has requested the M.D replace the fence Executive Committee AlIr Yost be advised he has already received compensation for the fence and his request for fence replacement be denied 2. Division Three Gr -ider Contract Mr Dennis Bramley Brambo Blading Ltd., has given notice of terrrunation of his grader contract agreement and Acme shop lease, effective midnight October 31/97 Mr McCookF soF maw >fs advised he was looking into other options for the grader requirements in this division Executive Committee recommends to accept and file. The Executive Committee meeting recessed 5 00 P M and continued Thursday, October 24 1997 commencing at 9.25 A.M Mr McCook was not present when the meeting continued 3 Planning Briefina/Undate A date of November 10/97 at 130 P M has been scheduled for a Public Heanng for the M.D of Kneehill Land Use Bylaw amendments Executive Committee recommends a time be set aside on November 10197, from 11 00 0 A.M until 1 30 PM., to meet with the M.D planning department to review and tliscuss the proposed amendments to the Land Use Bylaw Mr Jeffery further noted Mr Barry Sjolie, Brownlee Fryett would be meeting with council members and members at large from the Subdivision and Development Appeal Board and Municipal Planning Commission, on December 2 1997, at the M.D office, commencing at 1 00 P M to discuss and review planning and development procedures 4 ABS Act Clarification re "Desif?nated Officer" At the last Joint ASB /Council meeting an inquiry was made and clarification requested regarding Section 12(3) of the ASB Act and whether the term "designated officer" had the same definition as the Municipal Government Act (MGA), specifically with regard to salary reporting The MGA states salaries for all "designated officers" must be made available to the public Ms Dawn Fortin Ag Fieldman, has reported Mr Bernie Yakimyshyn AB Agriculture, ASB Programs, has advised the initial interpretation of the ASB Act is according to the MGA and he will be working with the department's lawyers to see what can be done and will advise when more information is obtained Executive Committee recommends to accept and file. 5. Special Places 2000 A copy of the Oct 2/97 letter from Alberta Special Places Provincial Coordinating Committee Chairman Mr Dave Coutts, has been received The letter advises the Provincial Coordinating Committee would like to establish a local committee with the leadership of the affected municipalities, to provide a detailed review and recommendations for the Tolman Badland candidate site Affected municipalities for this C:/MD /Minute /EC I997.Joc Page 1 i ■ a i i • U 0 h'X (i t I I VI' CONINII I °I EI? REPOR I - Octobei 22&23,1997 Special Places 200 site include Kneehill Stettler, Red Deer and Starland Mr Coutts has requested the M.D of Starland to schedule a meeting with these municipalities The Executive Committee discussed tying in this committee with the work done by the Red Deer River Corridor Integrated Management Plan Executive Committee recommends to accept and file until after the meeting with the involved municipalities 6. Sent 23/97 Speech From the Throne The Governor General's Throne Speech and the Prime Minister's Sept 24/97 response to the House of Commons has been received Executive Committee recommends to accept and file. 7 Municipal Planning Commission Minutes October 21/97 The above minutes were reviewed Executive Committee recommends to accept and file. 8. Canadian Firearms Centre The Department of Justice has directed the Canadian Firearms Centre to provide bulletins relating to the Firearms Act to the Canadian public The M.D has been identified as having an interest in this matter and will be receiving these bulletins unless it otherwise notifies the Firearms Centre The bulletins will be published approximately every two weeks until Jan 1/2003 The Firearms Act is not yet in force and is expected to come into effect in 1998 (the exact date to be announced later) The Oct 3/97 bulletin covers the regulations regarding inspection of people's homes and inspection of businesses Executive Committee recommends to accept and file, the MD. remain on the marling list for these bulletins from the Firearms Centre and, upon request from a councillor, provide copies of this documentation. 9. Oct 15/97 Letter from Town of Three Hills re. Municipal Development Plan Proposal The town of Three Hills has advised the town has awarded the preparation of its Municipal Development Plan (MDP) to Urban Systems at a cost not to exceed $15,000 00 An engineering overview as well as a Land Use Bylaw update were included in the Urban Systems MDP proposal The town had invited the M.D 's point planning department to submit a proposal and Mr Rusling had attended the town s council meeting to present same Executive Committee recommends to accept and file. 10. News Article re M D of Rocky View Recreation Agreements The Oct 21/97 Rocky View Five Village Weekly newspaper has reported the M.D of Rocky View is looking at its recreation agreements with the urban centres of Cochrane and Airdrie and considering the phasing out of tax dollar funding support for all recreation services by the year 2000 and replace it with user fees Those same tax dollars would then be reallocated to financing road expenditures Under the M.D 's existing recreation agreement with Airdrie the city received $75,400 00 recreation grant, through a recreational mill rate tax levy, this year This agreement expires Jan 1/98 Mr Jeffery telephoned Mr Peter Kivisto Municipal Manager for Rocky View who advises the M.D s is in the process of finalizing its business plan which includes no more tax dollars to support urban recreation facilities The M.D is also looking at setting up a Regional Recreation Board Mr Kivisto will forward a copy of Rocky View's business plan when finalized Executive Comm ittee recommends to accept and file. 11. My Canada Is Survey At the Oct 14/97 Council meeting this survey was referred tot he Executive Committee C:/MD /Munutc /LC I997.doc Page 2 F4-a- 1:5a ria F'144 ria C: /MD /Mwu1c /K 1997.doc Page 3 E\h.CU I IVi COMMITTEE REPORT- October 22 & 23 1997 for completion The Executive Committee discussed the difficulty of reflecting seven councillor's views on an unity survey noting tlus Issue was best dealt with on an individual basis It was further noted every mailing address in Alberta has received this survey ® Lxecutive Committee recommends to accept and file F 12 Standing, Committee on the Alberta flerital!e Sayings Trust Fund The Standing Committee on the Alberta Heritage Savings Trust Fund has scheduled meetings across the province to discuss the annual performance of this fund (Oct 30 at Mount Royal College in Calgary) The Executive Committee discussed the lack of information regarding this fund along with allocating some of these monies towards addressing the infrastructure in the province Executive Committee recommends this item be discussed with Council to determine if a written submission should be presented to this Standing Cornrnittee Fu` 13 Council Photographs Tim Shearlaw, Capital Printers will be at the November 10/97 council meeting at 8 30 A.M., to take Council s photograph for publication in the Capital newspaper (for notices and congratulatory messages, etc in the paper) G4nvua�s 14 AAMD &C Fall Convention Panel Discussion The AAMD &C have confirmed the M.D s participation on the Nov 19/97 panel discussion addressing development pressures related to the intensive livestock Industry The workshop will run from 9 45 1145 A.M and from 2.30 4 30 P M and have the following panel members municipal representatives Rick Vickery, Pat James (Mountain View), and David Oseen (Lethbridge), Dr Terry Church AB Agriculture Michele Annich lawyer with Sharek Raey, and Keith Wilson lawyer with Wilson and Company Each panel member will have five minutes to open discussions on development pressures associated with the livestock industry, the moderator will permit short rebuttal statements or additional comments from each panel member (approximately two minutes each) before opening the floor to the delegate body to ask questions of individual panel members (approximately one hour) Executive Committee recomuiiends to accept and file as information. F� 15 Village of Carbon Hold Harmless Agreement • The village of Carbon has signed and returned their Hold Harmless Agreement with the M.D but has not completed Schedule A, outlining which services (grading, snow plowing, etc.) and the service locations they are including in this agreement Mr Jeffery reported he had contacted the village office but Mrs Sowerby, the administrator, was away and the other office staff could not provide any details of the village's intention Mr Hoff advised he would speak to Mrs Shirley Buyer, a village councillor about this matter Executive Committee recommends this matter be tabled until more information is F� received 16. Carbon Transfer Site The village of Carbon has proposed the M.D pay for the manning of the transfer site every Monday for rural users Use of the transfer site for village users would change to Wednesday mornings and Thursday mornings which are the normal days for garbage pick up in the village Keys will no longer be handed out to urban or rural users to use the transfer site during hours it is not open The village is proposing this arrangement begin Jan 1/98 Mr Jeffery advised a copy of this letter has been sent to Mr Ray Romanetz Drumheller Solid Waste Management, and Mr Romanetz has advised he will review thisP matter with the Association Chairman Mr Bob Boake Executive Committee recommends this matter be further reviewed when Mr Romanetz and Mr Boake report back on this issue. C: /MD /Mwu1c /K 1997.doc Page 3 • • E a h;XI',('l1 I IVE C ONINII I1 EE REPOR C - October 22 & 23 1997 17 Letter from Cabin Coulee Creations Mrs Liz Thomas has advised Helen Pisterzi, Community Futures, AB Agriculture, Three Hills Art Academy Chamber of Commerce, town of Three Hills and herself will be meeting at 3 00 P M on Oct 30/97 at the Station house Tea Room, in Three Hill to discuss working together as a community to help promote the many artisans in the area An invitation has been extended for a representative from the M.D to attend this meeting Execute t,e C,oncuuttee recornunernds iVIrs Vetter allend this meeting on behalf of the M D, providing this meeting date facilitates her timetable. 18. Oct 14/97 letter from AB Agriculture re Canada Alberta Arable Acres Supplementary Payment Program (AASPP) The M D 's application under this program has been received by AB Agriculture and payment rates listed for irrigated arable, dryland and pasture lands The NE 25 32 27 W4 has been listed with 45 00 acres eligible under the AASPP under the category of improved pasture Cheques will be issued from the NISA administration within the next few weeks Executive Committee recommends to accept and file. 641-ir 19. Prairie Bible Institute 75th Anniversary PBI is celebrating its 75h year of ministry and will be profiled through a special supplement in the Alberta Report PBI has invited the M.D to participate by sponsoring an advertisement in conjunction with the article Advertisements run from $640 00 $1 545 00 depending on size and colour and acknowledgement listings range from $299 00, for a single (1 "x3 5 ") black and white to $1,100 00 for a triple full colour acknowledgement Executive Committee recommends the M.D purchase a single acknowledgement listing ($299 00), in the Alberta Report, congratulating PBI on their 75`s anniversary 20 Parkland County Grand Opening and Dedication Parkland County has extended an invitation to the Reeve Council and senior administration to attend the grand opening and dedication of the new Parkland County Centre on Friday November 21, 1997 at 12 00 Noon with refreshments and tours to follow Executive Committee recommends the Reeve and/or Deputy Reeve attend this function and present Parkland county with a plaque in recognition of their grand opening and dedication. 21 Letter from Inky Mark, MP, Deputy Critic, National Unity A letter has been received from Mr Mark encouraging municipal leaders to participate in holding `town hall style" meetings in each community to discuss Canada's national unity Executive Committee recommends to accept and file. f 22. Regional Director of Disaster Services, Fire Chief and Safetv Codes Officer Responses to the M.D 's Sept 12/97 letter proposing a Regional Director for the above services, have now been received from Three Hills and Carbon (previously received responses from Acme and Linden) Those jurisdictions responding have indicated they would like to meet to discuss this issue and obtain more details and information The Executive Committee discussed the possibility of setting up a meeting in Jan/98 with the fire chiefs and councillors from the towns and villages in the M.D and officials from AB Disaster Services (e.g Glen Aubrey) Fire Prevention Branch of AB Labour and Safety Codes to obtain information and further discuss a Regional Director The inclusion of bylaw enforcement was also discussed It was agreed to emphasize the fire chiefs and their deputies attend this meeting Mr Jeffery noted he would contact Mr Larry Goodhope for some recommendations on speakers Executive Committee recommends letters be sent to all toivns and villages in the C: /MD /Minute/EC I997.doc Page 4 6 n LJ 0 1A1?C111 IVh. CONIN/11YFEE REPOR'h - October 22 & 23 1997 municipality advising the MD. is trying to arrange a ineeting for Jati/98 with all fire chiefs, deputy fire chiefs and councillors to ineet representatives from disaster services,G •o+t: fire prevention and safety codes to further discuss and obtain information regarding a ` Regional Director of these services. 23. liiyoicnip, foi Structural Fh-es Executive Committee recommends this issue be included with the above recommendation and discussed further, at the above ineeting, with the full /AID understanding all towns and villages in the M.D., except Three Hills, are in favour of invoiclnb for structural fires The Executive Committee recessed for lunch 11 55 A.M 12 45 P M 24 Special Places 2000 The M.D of Starland has faxed a list of possible meeting dates for the local con=ttee meeting with the affected municipalities for the Tolman Badland Special Places 2000 candidate site (see Executive Committee #5) The Executive Committee reviewed the date options and Mr Jeffery advised Starland possible dates for the M.D were November 7 or 14/97 at 1 00 P M 25. ASB Meetmas Russ Horvey and Dawn Fortin have advised they will be attending the next Council meeting at 1 00 P M to arrange meeting dates with Councillors for the Councillor /ASB, meetings, as discussed at the Joint ASB /Council meeting strategic planning session Also, the next ASB meeting has been scheduled for November 14/97 at 1 00 P M Michelle McKinnon, AB Environment Sustainable Agriculture (AESA), will be at the Nov 14/97 meeting to discuss the types of programs funded under AESA Executive Coninuttee recommends Mr Horvey and Ms Fortin meet with Councillors between 12 45 P M and 1 00 P M on Oct 28/97 to arrange these meetings. 26. Veterans Week 1997 Veterans Affairs Canada has advised Nov 5 11/97 will be recognized nationally as Veterans Week in honour of our veterans and peacekeepers Executive Committee recommends to accept and file. 27 Alberta Transportation and Utilities Letter re Kneehills Creek Bridle on SH 575. NW of Nicmine Alberta Transportation and Utilities has given approval for Torchinsky Engineering to proceed with the engineering proposal for the above noted bndge It was noted this bridge proposal is being undertaken in conjunction with the East Berry Creek Bndge (in Special Areas) and the CPR overpass bridge on SH 587 (County of Red Deer) which have also received approval for the proposed engineering services to be undertaken by Torchinsky Engineering The three projects will be done under one package through the M.D office Executive Committee recommends to accept acid file and a copy of this documentation be given to Mr McCook. 28 Kneehill Adult learninLy Society (KALS) The Kneehill Adult Learning Society has sent a letter thanking the M.D for their continued support and free office space and apologizing for not informing the M.D of their staff change KALS has also refunded the M.D the $25 00 for advertising in their brochure and advise the M.D s advertisement will be placed free of charge and expanded to a half page in the following brochures (Note the M.D advertises the transfer site locations and hours of operation in this brochure) Executive Committee recommends to accept and file �`: . C: /MD /Mmutc/EC 1997.doc Page 5 46 E 0 P"XP,CL1 I IVE COMMIT'I EE REPORT - October 22 & 23 1997 29 Kneehill Ambulance Board Minutes - Oct 15/97 and Draft Proposal The above minutes were reviewed along with the draft proposal, prepared by the towns and villages, to contract to the M.D the administration of the daily operations of the ambulance service on a one year trail basis Mr Jeffery also reviewed the M.D 's proposal to pay the entire Kneehill Ambulance requisition and assume complete operational responsibility for the ambulance effective January 1/98 Lxecutrve Coninuttee recomunends a letter be sent to Loretta Ling, Chairperson of the Kneehill Ambulance, requesting= the folloiving information be provided to the M.D. for consideration of this draft proposal I Draft policies of expectations and limitations in regard to the daily operations of the ambulance 2 1996 audited financial statement and budget 3 199 7 year to date financial information 4 Proposed 1998 budget including ivages and honorariums and advise, given this information, the M.D can then determine whether it can honour its original proposal and further, a copy of the unsigned draft proposal, presented to the M D at the ambulance meeting; be enclosed with this letter 30 AAMD&C Survey on Road/Road Allowance Protection Bvlaws The AAMD &C has requested a survey on the above issue, be completed and returned to their office by Oct 31/97 Mr Jeffery called Mr Larry Goodhope, Executive Director of the AAMD &C for clarification on the survey questions but Mr Goodhope was unavailable Executive Committee recommends to accept and file. 31. Three Hills Airport Commission Meeting Minutes - October 8/97 The above noted minutes were reviewed It was noted the fuel dispensing system and water line proposals had already been presented to council and addressed by same at the Oct 14/97 meeting It was noted the airport minutes record an approved motion to authorize the Airport Manager to proceed with the purchase of the fuel system subject to financing approval by the commission, the Town, the M.D or Koch Fuel and further the purchase would also be conditional upon the Commission having a signed agreement with PBI for the operation of the system The minutes also contain notice of a motion to enter into a maximum 25 year lease with PBI concurrent with the lease between the Airport Commission and the Crown Z" irzays� s 4-7 7W 45VJ7 Executive Committee recommends Mr Wagstaff, the M.D representative, present at P'i °Or Me airport meeting, further explain and provide details regarding the notice of motion for the 2S year lease with PBI 32 Meeting with Hon Walter Paszkowski, Minister of Transnortation & Utilities Mr Jeffery reported a meting had been scheduled with the Hon Walter Paszkowski on November 20, 1997 from 1 55 P M until 2 15 P M at the Victoria Room, Coast Terrace Inn The Minister s office had advised only 20 minute appointments were being scheduled between municipalities and the Munster during the AAMD &C Fall Convention. Executive Committee recommends the M.D have one person acting as their spokesperson at this meeting to discuss the M.D 's concerns and present a letter, to the Minister, expressing the M.D 's position on the SH 806 partnership road project The Executive Committee then outlined some of the concerns to be included in this letter The Executive Committee meeting adjourned time 2.30 P M Jennifer Deak Assistant Administrator C: /MD /biinutc/EC 1997.doc Page 6 S� P. /' z, 3 +4, oFm „JJ>Es