HomeMy WebLinkAbout1997-10-22 Council Minutes•
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FXftF,CI1 I IVE CnMMI I'TEE REPOI21, - Octobei 22&23,1997
The Executive Committee of Otto Hoff and Richard M Vickery met on Wednesday October
22 at the M.D ofKneehill office in Three Hills commencing at 3 35 P M Mr John Jeffery
Administrator, and Mr Lonnie McCook, Public Works Superintendent, were present Mrs
Jennifer Deak Assistant Administrator, was also present and recorded the minutes
file followuil, items were reviewed
1 Fred Yost Fencing Request NW 6- 29 -20 -W4
When the Nacmine road project was done four years ago, Mr Yost had a fence on his
property and decided not to have it replaced when the road project was completed as he
did not require the land to be fenced Mr Yost was compensated for fence removal
and /or replacement in the amount of $900 00 Now Mr Yost has requested the M.D
replace the fence
Executive Committee AlIr Yost be advised he has already received compensation for the
fence and his request for fence replacement be denied
2. Division Three Gr -ider Contract
Mr Dennis Bramley Brambo Blading Ltd., has given notice of terrrunation of his grader
contract agreement and Acme shop lease, effective midnight October 31/97 Mr McCookF soF maw >fs
advised he was looking into other options for the grader requirements in this division
Executive Committee recommends to accept and file.
The Executive Committee meeting recessed 5 00 P M and continued Thursday, October
24 1997 commencing at 9.25 A.M Mr McCook was not present when the meeting
continued
3 Planning Briefina/Undate
A date of November 10/97 at 130 P M has been scheduled for a Public Heanng for the
M.D of Kneehill Land Use Bylaw amendments
Executive Committee recommends a time be set aside on November 10197, from 11 00 0
A.M until 1 30 PM., to meet with the M.D planning department to review and
tliscuss the proposed amendments to the Land Use Bylaw
Mr Jeffery further noted Mr Barry Sjolie, Brownlee Fryett would be meeting with
council members and members at large from the Subdivision and Development Appeal
Board and Municipal Planning Commission, on December 2 1997, at the M.D office,
commencing at 1 00 P M to discuss and review planning and development procedures
4 ABS Act Clarification re "Desif?nated Officer"
At the last Joint ASB /Council meeting an inquiry was made and clarification requested
regarding Section 12(3) of the ASB Act and whether the term "designated officer" had the
same definition as the Municipal Government Act (MGA), specifically with regard to
salary reporting The MGA states salaries for all "designated officers" must be made
available to the public Ms Dawn Fortin Ag Fieldman, has reported Mr Bernie
Yakimyshyn AB Agriculture, ASB Programs, has advised the initial interpretation of the
ASB Act is according to the MGA and he will be working with the department's lawyers
to see what can be done and will advise when more information is obtained
Executive Committee recommends to accept and file.
5. Special Places 2000
A copy of the Oct 2/97 letter from Alberta Special Places Provincial Coordinating
Committee Chairman Mr Dave Coutts, has been received The letter advises the
Provincial Coordinating Committee would like to establish a local committee with the
leadership of the affected municipalities, to provide a detailed review and
recommendations for the Tolman Badland candidate site Affected municipalities for this
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Special Places 200 site include Kneehill Stettler, Red Deer and Starland Mr Coutts has
requested the M.D of Starland to schedule a meeting with these municipalities The
Executive Committee discussed tying in this committee with the work done by the Red
Deer River Corridor Integrated Management Plan
Executive Committee recommends to accept and file until after the meeting with the
involved municipalities
6. Sent 23/97 Speech From the Throne
The Governor General's Throne Speech and the Prime Minister's Sept 24/97 response to
the House of Commons has been received
Executive Committee recommends to accept and file.
7 Municipal Planning Commission Minutes October 21/97
The above minutes were reviewed
Executive Committee recommends to accept and file.
8. Canadian Firearms Centre
The Department of Justice has directed the Canadian Firearms Centre to provide bulletins
relating to the Firearms Act to the Canadian public The M.D has been identified as
having an interest in this matter and will be receiving these bulletins unless it otherwise
notifies the Firearms Centre The bulletins will be published approximately every two
weeks until Jan 1/2003 The Firearms Act is not yet in force and is expected to come into
effect in 1998 (the exact date to be announced later) The Oct 3/97 bulletin covers the
regulations regarding inspection of people's homes and inspection of businesses
Executive Committee recommends to accept and file, the MD. remain on the marling
list for these bulletins from the Firearms Centre and, upon request from a councillor,
provide copies of this documentation.
9. Oct 15/97 Letter from Town of Three Hills re. Municipal Development Plan
Proposal
The town of Three Hills has advised the town has awarded the preparation of its
Municipal Development Plan (MDP) to Urban Systems at a cost not to exceed
$15,000 00 An engineering overview as well as a Land Use Bylaw update were included
in the Urban Systems MDP proposal The town had invited the M.D 's point planning
department to submit a proposal and Mr Rusling had attended the town s council meeting
to present same
Executive Committee recommends to accept and file.
10. News Article re M D of Rocky View Recreation Agreements
The Oct 21/97 Rocky View Five Village Weekly newspaper has reported the M.D of
Rocky View is looking at its recreation agreements with the urban centres of Cochrane
and Airdrie and considering the phasing out of tax dollar funding support for all recreation
services by the year 2000 and replace it with user fees Those same tax dollars would then
be reallocated to financing road expenditures Under the M.D 's existing recreation
agreement with Airdrie the city received $75,400 00 recreation grant, through a
recreational mill rate tax levy, this year This agreement expires Jan 1/98 Mr Jeffery
telephoned Mr Peter Kivisto Municipal Manager for Rocky View who advises the
M.D s is in the process of finalizing its business plan which includes no more tax dollars
to support urban recreation facilities The M.D is also looking at setting up a Regional
Recreation Board Mr Kivisto will forward a copy of Rocky View's business plan when
finalized
Executive Comm ittee recommends to accept and file.
11. My Canada Is Survey
At the Oct 14/97 Council meeting this survey was referred tot he Executive Committee
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E\h.CU I IVi COMMITTEE REPORT- October 22 & 23 1997
for completion The Executive Committee discussed the difficulty of reflecting seven
councillor's views on an unity survey noting tlus Issue was best dealt with on an
individual basis It was further noted every mailing address in Alberta has received this
survey
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Lxecutive Committee recommends to accept and file
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12 Standing, Committee on the Alberta flerital!e Sayings Trust Fund
The Standing Committee on the Alberta Heritage Savings Trust Fund has scheduled
meetings across the province to discuss the annual performance of this fund (Oct 30 at
Mount Royal College in Calgary) The Executive Committee discussed the lack of
information regarding this fund along with allocating some of these monies towards
addressing the infrastructure in the province
Executive Committee recommends this item be discussed with Council to determine if
a written submission should be presented to this Standing Cornrnittee
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13 Council Photographs
Tim Shearlaw, Capital Printers will be at the November 10/97 council meeting at 8 30
A.M., to take Council s photograph for publication in the Capital newspaper (for notices
and congratulatory messages, etc in the paper)
G4nvua�s
14 AAMD &C Fall Convention Panel Discussion
The AAMD &C have confirmed the M.D s participation on the Nov 19/97 panel
discussion addressing development pressures related to the intensive livestock Industry
The workshop will run from 9 45 1145 A.M and from 2.30 4 30 P M and have the
following panel members municipal representatives Rick Vickery, Pat James (Mountain
View), and David Oseen (Lethbridge), Dr Terry Church AB Agriculture Michele
Annich lawyer with Sharek Raey, and Keith Wilson lawyer with Wilson and Company
Each panel member will have five minutes to open discussions on development pressures
associated with the livestock industry, the moderator will permit short rebuttal statements
or additional comments from each panel member (approximately two minutes each) before
opening the floor to the delegate body to ask questions of individual panel members
(approximately one hour)
Executive Committee recomuiiends to accept and file as information.
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15 Village of Carbon Hold Harmless Agreement
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The village of Carbon has signed and returned their Hold Harmless Agreement with the
M.D but has not completed Schedule A, outlining which services (grading, snow plowing,
etc.) and the service locations they are including in this agreement Mr Jeffery reported
he had contacted the village office but Mrs Sowerby, the administrator, was away and the
other office staff could not provide any details of the village's intention Mr Hoff advised
he would speak to Mrs Shirley Buyer, a village councillor about this matter
Executive Committee recommends this matter be tabled until more information is
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received
16. Carbon Transfer Site
The village of Carbon has proposed the M.D pay for the manning of the transfer site
every Monday for rural users Use of the transfer site for village users would change to
Wednesday mornings and Thursday mornings which are the normal days for garbage pick
up in the village Keys will no longer be handed out to urban or rural users to use the
transfer site during hours it is not open The village is proposing this arrangement begin
Jan 1/98 Mr Jeffery advised a copy of this letter has been sent to Mr Ray Romanetz
Drumheller Solid Waste Management, and Mr Romanetz has advised he will review thisP
matter with the Association Chairman Mr Bob Boake
Executive Committee recommends this matter be further reviewed when Mr Romanetz
and Mr Boake report back on this issue.
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17 Letter from Cabin Coulee Creations
Mrs Liz Thomas has advised Helen Pisterzi, Community Futures, AB Agriculture, Three
Hills Art Academy Chamber of Commerce, town of Three Hills and herself will be
meeting at 3 00 P M on Oct 30/97 at the Station house Tea Room, in Three Hill to
discuss working together as a community to help promote the many artisans in the area
An invitation has been extended for a representative from the M.D to attend this meeting
Execute t,e C,oncuuttee recornunernds iVIrs Vetter allend this meeting on behalf of the
M D, providing this meeting date facilitates her timetable.
18. Oct 14/97 letter from AB Agriculture re Canada Alberta Arable Acres
Supplementary Payment Program (AASPP)
The M D 's application under this program has been received by AB Agriculture and
payment rates listed for irrigated arable, dryland and pasture lands The NE 25 32 27
W4 has been listed with 45 00 acres eligible under the AASPP under the category of
improved pasture Cheques will be issued from the NISA administration within the next
few weeks
Executive Committee recommends to accept and file. 641-ir
19. Prairie Bible Institute 75th Anniversary
PBI is celebrating its 75h year of ministry and will be profiled through a special
supplement in the Alberta Report PBI has invited the M.D to participate by sponsoring
an advertisement in conjunction with the article Advertisements run from $640 00
$1 545 00 depending on size and colour and acknowledgement listings range from
$299 00, for a single (1 "x3 5 ") black and white to $1,100 00 for a triple full colour
acknowledgement
Executive Committee recommends the M.D purchase a single acknowledgement
listing ($299 00), in the Alberta Report, congratulating PBI on their 75`s anniversary
20 Parkland County Grand Opening and Dedication
Parkland County has extended an invitation to the Reeve Council and senior
administration to attend the grand opening and dedication of the new Parkland County
Centre on Friday November 21, 1997 at 12 00 Noon with refreshments and tours to
follow
Executive Committee recommends the Reeve and/or Deputy Reeve attend this function
and present Parkland county with a plaque in recognition of their grand opening and
dedication.
21 Letter from Inky Mark, MP, Deputy Critic, National Unity
A letter has been received from Mr Mark encouraging municipal leaders to participate in
holding `town hall style" meetings in each community to discuss Canada's national unity
Executive Committee recommends to accept and file. f
22. Regional Director of Disaster Services, Fire Chief and Safetv Codes Officer
Responses to the M.D 's Sept 12/97 letter proposing a Regional Director for the above
services, have now been received from Three Hills and Carbon (previously received
responses from Acme and Linden) Those jurisdictions responding have indicated they
would like to meet to discuss this issue and obtain more details and information The
Executive Committee discussed the possibility of setting up a meeting in Jan/98 with the
fire chiefs and councillors from the towns and villages in the M.D and officials from AB
Disaster Services (e.g Glen Aubrey) Fire Prevention Branch of AB Labour and Safety
Codes to obtain information and further discuss a Regional Director The inclusion of
bylaw enforcement was also discussed It was agreed to emphasize the fire chiefs and
their deputies attend this meeting Mr Jeffery noted he would contact Mr Larry
Goodhope for some recommendations on speakers
Executive Committee recommends letters be sent to all toivns and villages in the
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municipality advising the MD. is trying to arrange a ineeting for Jati/98 with all fire
chiefs, deputy fire chiefs and councillors to ineet representatives from disaster services,G •o+t:
fire prevention and safety codes to further discuss and obtain information regarding a `
Regional Director of these services.
23. liiyoicnip, foi Structural Fh-es
Executive Committee recommends this issue be included with the above
recommendation and discussed further, at the above ineeting, with the full /AID
understanding all towns and villages in the M.D., except Three Hills, are in favour of
invoiclnb for structural fires
The Executive Committee recessed for lunch 11 55 A.M 12 45 P M
24 Special Places 2000
The M.D of Starland has faxed a list of possible meeting dates for the local con=ttee
meeting with the affected municipalities for the Tolman Badland Special Places 2000
candidate site (see Executive Committee #5) The Executive Committee reviewed the
date options and Mr Jeffery advised Starland possible dates for the M.D were November
7 or 14/97 at 1 00 P M
25. ASB Meetmas
Russ Horvey and Dawn Fortin have advised they will be attending the next Council
meeting at 1 00 P M to arrange meeting dates with Councillors for the Councillor /ASB,
meetings, as discussed at the Joint ASB /Council meeting strategic planning session Also,
the next ASB meeting has been scheduled for November 14/97 at 1 00 P M Michelle
McKinnon, AB Environment Sustainable Agriculture (AESA), will be at the Nov 14/97
meeting to discuss the types of programs funded under AESA
Executive Coninuttee recommends Mr Horvey and Ms Fortin meet with Councillors
between 12 45 P M and 1 00 P M on Oct 28/97 to arrange these meetings.
26. Veterans Week 1997
Veterans Affairs Canada has advised Nov 5 11/97 will be recognized nationally as
Veterans Week in honour of our veterans and peacekeepers
Executive Committee recommends to accept and file.
27 Alberta Transportation and Utilities Letter re Kneehills Creek Bridle on SH 575.
NW of Nicmine
Alberta Transportation and Utilities has given approval for Torchinsky Engineering to
proceed with the engineering proposal for the above noted bndge It was noted this
bridge proposal is being undertaken in conjunction with the East Berry Creek Bndge (in
Special Areas) and the CPR overpass bridge on SH 587 (County of Red Deer) which have
also received approval for the proposed engineering services to be undertaken by
Torchinsky Engineering The three projects will be done under one package through the
M.D office
Executive Committee recommends to accept acid file and a copy of this documentation
be given to Mr McCook.
28 Kneehill Adult learninLy Society (KALS)
The Kneehill Adult Learning Society has sent a letter thanking the M.D for their
continued support and free office space and apologizing for not informing the M.D of
their staff change KALS has also refunded the M.D the $25 00 for advertising in their
brochure and advise the M.D s advertisement will be placed free of charge and expanded
to a half page in the following brochures (Note the M.D advertises the transfer site
locations and hours of operation in this brochure)
Executive Committee recommends to accept and file
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29 Kneehill Ambulance Board Minutes - Oct 15/97 and Draft Proposal
The above minutes were reviewed along with the draft proposal, prepared by the towns
and villages, to contract to the M.D the administration of the daily operations of the
ambulance service on a one year trail basis Mr Jeffery also reviewed the M.D 's proposal
to pay the entire Kneehill Ambulance requisition and assume complete operational
responsibility for the ambulance effective January 1/98
Lxecutrve Coninuttee recomunends a letter be sent to Loretta Ling, Chairperson of the
Kneehill Ambulance, requesting= the folloiving information be provided to the M.D. for
consideration of this draft proposal
I Draft policies of expectations and limitations in regard to the daily operations of the
ambulance
2 1996 audited financial statement and budget
3 199 7 year to date financial information
4 Proposed 1998 budget including ivages and honorariums
and advise, given this information, the M.D can then determine whether it can honour
its original proposal and further, a copy of the unsigned draft proposal, presented to
the M D at the ambulance meeting; be enclosed with this letter
30 AAMD&C Survey on Road/Road Allowance Protection Bvlaws
The AAMD &C has requested a survey on the above issue, be completed and returned to
their office by Oct 31/97 Mr Jeffery called Mr Larry Goodhope, Executive Director of
the AAMD &C for clarification on the survey questions but Mr Goodhope was
unavailable
Executive Committee recommends to accept and file.
31. Three Hills Airport Commission Meeting Minutes - October 8/97
The above noted minutes were reviewed It was noted the fuel dispensing system and
water line proposals had already been presented to council and addressed by same at the
Oct 14/97 meeting It was noted the airport minutes record an approved motion to
authorize the Airport Manager to proceed with the purchase of the fuel system subject to
financing approval by the commission, the Town, the M.D or Koch Fuel and further the
purchase would also be conditional upon the Commission having a signed agreement with
PBI for the operation of the system The minutes also contain notice of a motion to enter
into a maximum 25 year lease with PBI concurrent with the lease between the Airport
Commission and the Crown
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Executive Committee recommends Mr Wagstaff, the M.D representative, present at P'i °Or
Me airport meeting, further explain and provide details regarding the notice of motion
for the 2S year lease with PBI
32 Meeting with Hon Walter Paszkowski, Minister of Transnortation & Utilities
Mr Jeffery reported a meting had been scheduled with the Hon Walter Paszkowski on
November 20, 1997 from 1 55 P M until 2 15 P M at the Victoria Room, Coast Terrace
Inn The Minister s office had advised only 20 minute appointments were being scheduled
between municipalities and the Munster during the AAMD &C Fall Convention.
Executive Committee recommends the M.D have one person acting as their
spokesperson at this meeting to discuss the M.D 's concerns and present a letter, to the
Minister, expressing the M.D 's position on the SH 806 partnership road project
The Executive Committee then outlined some of the concerns to be included in this letter
The Executive Committee meeting adjourned time 2.30 P M
Jennifer Deak Assistant Administrator
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