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HomeMy WebLinkAbout1997-10-28 Council MinutesMUNICIPAL DISTRICT OF KNEEHILL #48 AGENDA - ORGANIZATIONAL MEETING Tuesday, October 28, 1997 1 Call to order by the Adnuiusuator 2 Review of Organizational Policies Reconfirmation of Mission Statement Role of Council Role of Reeve Election procedures in event of any tic votes 3 Call for nominations for Reeve for the ensuing year Election of Reeve Completion of Oath of Office 4 Reeve takes over meeting and calls for nominations for Deputy Reeve for the ensuing year Election of Deputy Reeve Completion of Oath of Office 5 Procedure Bylaw (Review of bylaw if required) Confirm meeting dates and times 6 Banking Resolution for 1997/1998 Includes signing authorities for bank accounts 7 Borrowing Bylaw Previous bylaw authorized for borrowing up to $2,500,000.00 8 Assessment Review Board Bylaw 1997 members RAM/MV, RV, GW, OH, BB 1996 members RV GW REB OH, JH 1995 members RAM, JH, GW ML RV 1994 members OH, REB, JH, GW, ML 1993 members OH REB JH, ML, RV JCJ is usually appointed Clerk with Jen as alternate 9 Resolution to adopt 1997 budget as the interim budget for 1998 until the 1998 budget can be completed. 10 Appoint members at large on Committees/Boards a) Subdivision and Development Appeal Board This is an annual appointment Current members at large are Harold Mueller appointed Scpt/95 John Colbcrg appointed Oct/96 Charlie Whatley appointed June /97 Dale Cameron appointed June/97 Angus Park appointed July /97 Jonathan Dick appointed July /97 b) Municipal Planning Commission Tlus is an annual appointment. Current member at large is Ray Ratzlaff who was appointed in Sept/95 c) Agricultural Service Board Usually appointed for three year terms Current ASB farm members at large arc Kevin Hoppins and Mike Koot Kevin Hoppins has completed two years of his second term Mike Koot has completed flute years of his first term. ASB farm members at large to remain same no appointments necessary Sept 23/97 council motion approved appointments of Kevin and Mike be extended, one for a three year term and one for four years so they would not be leaving the ASB at the same time. I 1 1 Set up Committees for 1996/97 see attached listing i i 12 Committee Report review of all councillor policies 13 Adjournment i i Mmute/AGORG97.doc L] M D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 28, 1997 The Organizational Meeting of the Council of the Municipal District of Kneehill Number 48 was held at the M.D of Kneehill office, 232 Main Street Three Hills Alberta on Tuesday, October 28 1997 commencing at 9.25 A.M. The following were present for the meeting Councillors Marylea Lowen Division 1 Otto Hoff Division 2 Robert E Boake Division 3 Marjorie D Vetter Division 4 James M Hanger Division 5 Richard M Vickery Division 6 M Glen Wagstaff Division 7 Administrator John C Jeffery Mrs Jennifer Deak Assistant Administrator was also present and recorded the minutes Mr Jeffery began the meeting with a review of the M D of Kneehill Organizational Policies All Councillors agreed the mission statement was still effective and reflected the position of the municipality Mr Boake moved the organizational policy regarding procedures for making changes to organizational policies established by council be changed to reflect a three month advance notice of motion, rather than one month advance notice of motion, being filed with Council for any major change to any organizational statement or policy CARRIED Mrs. Lowen moved the M.D organizational policy statement be revised to reflect the M.D. employs 30, not 47, full time employees and further, the notation that Council must approve the filling of any vacant full time permanent position be removed CARRIED Mr Jeffery reviewed the role of Council including the function of Council, the nature and scope of Council and the responsibilities of Council Mr Vickery moved the responsibilities of Council be amended to reflect Council approves the following positional appointments Administrator, Assistant Administrator, Agricultural Fieldnian, Assessor, Development Officer and Public Works Superintendent. CARRIED Mr Jeffery then reviewed the role of the Reeve Mr Hanger moved to accept the MD. of Kneehill Organizational Policies, as presented CARRIED Mr Jeffery then requested a consensus from Council regarding election procedures in the event of a tie vote It was agreed, in the event of a tie vote, all nominated names would be placed in a hat and one name would be drawn from a hat with the drawn name being the successful nomination It was noted this procedure is an option noted in the Municipal Government Act Mr Jeffery then requested nominations for the position of Reeve for the ensuing year Mr Wagstaff nominated Mr Hoff JD /MIN /0RGMTG97.D0C 1 0 • U • M D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 28, 1997 Mr Jeffery called for nominations for Reeve a second and third time Mr Vickery moved nominations cease. CARRIED Mr Jeffery declared Mr Hoff elected, by acclamation as Reeve for the ensuing year Mr Hoff thanked his fellow councillors for their vote of confidence noting he would strive to be fair and provide all parties with the opportunity to speak at meetings Mr Hanger requested Mr Hoff delegate some of his duties and committee appointments should the work load become too much and it becomes too difficult to keep commitments Mr Hoff noted he would be retiring next year and a new Reeve would be appointed Mr Hoff then proceeded to complete his oath of office Mr Hoff then took charge of the meeting and called for nominations for Deputy Reeve for the ensuing year Mrs Lowen nominated Mr Vickery Mr Hoff called for nominations for Deputy Reeve a second and time Mr Hanger nominated Mr Boake Mr Hoff called for nominations a third time No further nominations were forthcoming An election was called for the position of Deputy Reeve and Mr Jeffery proceeded to distribute a ballot to each Councillor Mr Jeffery collected the completed ballots and left the Council table to tally the votes Mr Hoff reported he had received an invitation for the M.D to attend the opening of the Drumheller Penitentiary Minimum Security Annex on Wednesday October 29/97 at 1130 A.M It was agreed Mr Hoff attend this ceremony on behalf of the municipality Mr Jeffery returned to the Council table and announced Mr Vickery had received the majority vote for the position of Deputy Reeve Mr Hanger moved the ballots be destroyed Congratulations were then extended to the newly appointed Reeve and Deputy Reeve. Mr Vickery thanked Council for their vote of confidence and completed his oath of office A short recess was held from 1000 A.M 10 20 A.M. Mr Jeffery ; oviewed the Organizational Priorities as recommended by the Executive Committee, notn.. � the priority list was to provide clear direction to the CAO on the M.D 's service priorities in iii,, . -vent of an eruption of services and, in the event of emergent or non emergent matters this Organizational Priorities list will be used as a guideline by the CAO Mr Boake moved to adopt the Organizational Priorities list, as presented CARRIED Mr Jeffery then requested if any Councillor required the procedural bylaw to be reviewed It was agreed the procedural bylaw did not require reviewing Mrs. Lowen moved the regular meetings of council be held on the second and fourth Tuesdays of each month commencing at 8 30 A.M until 4 30 P M CARRIED JD /MIN /0RGMTG97.D0C PA 0 • :1 El- M D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 28, 1997 Mrs Vetter moved the M D of Kneehill continue banking with the Parkland Savings and Credit Union Ltd, Three Hills, Alberta branch and the signing authority for the general account be either the Reeve or Deputy Reeve and the Municipal Administrator or Assistant Municipal Administrator, and further moved the Municipal Administrator or the Assistant Municipal Administrator be given the authority to sign the M.D. payroll cheques. CARRIED Mr Wagstaff moved first reading to Bylaw #1381, this being the bylaw to authorize the M D of Kneehill to arrange for borrowing up to the sum of Two Million Five Hundred Thousand Dollars ($2,500,000.00) to meet its current expenditures and obligations for the calendar year 1998 CARRIED Mr Hanger moved second reading to this bylaw. CARRIED Mrs. Lowen moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Boake moved third reading to Bylaw #1381 CARRIED Mr Hanger moved first reading of Bylaw 1382, this being the bylaw appointing Councillors Vetter, Vickery, Wagstaff, Hanger and Boake to the 1998 Assessment Review Board with Mr John C. Jeffery appointed to act as Clerk of the Court and Mrs Jennifer Deak appointed an alternate for Mr Jeffery CARRIED Mr Vickery moved second reading to this bylaw. Mr Wagstaff moved third reading be given to this bylaw at this time. CARRIED UNANIMOUSLY Mr Boake moved third reading to Bylaw #1382 Mr Hanger moved the 1997 budget be accepted as an interim budget for 1998 until the actual budget can be completed CARRIED Mr Jeffery then reviewed that Subdivision and Development Appeal Board appointments, including the terms of office for the members at large Mr Wagstaff recommended an orientation process, for all Subdivision and Development Appeal Board and Municipal Planning Commission members and further this orientation include an overview on the chairing of appeal hearings It was noted Mr Barry Sjohe Brownlee Fryett, is scheduled to address the Subdivision and Development Appeal Board and Municipal Planning Commission members including administrative staff on December 2/97 to review the planning and development process A discussion followed on the criteria of a members at large specifically members at large being residents of the municipality l,-r'� J,J7 Mrs Vetter moved a letter be sent to Mr Harold Mueller, thanking him for his contributions as a member at large on the M.D.'s Subdivision and Development Appeal Le IIWf goof Board for the past two years, and advising him it is Council's view all members at large should be residents of the municipality and therefore his appointment will not be renewed for another term. Mrs. Vetter further moved to re- appointed, for another one year term, 1117M51iJLi]:ifl83 IWYAR iIy E • • a a 11 r M.D. OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 28, 1997 subject to their acceptance of this position, the balance of the current Subdivision and Development Appeal Board members at large Mr John Colberg, Mr Charlie Whatley, Mr Dale Cameron, Mr Angus Park and Mr Jonathan Dick. CARRIED Mr Vetter left the meeting time 11 20 A.M Mr Vickery moved to reappoint, for another one year term, the current Municipal Planning Commission member at large, Mr Ray Ratzlaff, subject to his acceptance of this ` appointment. CARRIED Mrs Vetter re entered the meeting time 1125 A.M It was noted the Agricultural Service Board members at large, Mr Mike Koot and Mr Kevin Hoppms, had their appointments extended, one for a three year term and one for a four year term by an approved council motion, at the Sept 23/97 council meeting The make up of the 1997/98 Committee appointments were reviewed, including the recommendations for amalgamating and canceling some of the current Committees The following Committee appointments were agreed upon 1 Kneehill Ambulance Committee Richard M Vickery Alternate Robert E Boake 2 Transportation Committee (Replaces Road Parks and Cemetery, Safety & Building Committees) Glen Wagstaff Marjorie D Vetter Robert E Boake Alternate Member Marylea Lowen 3 M.D of Kneehill Recreation Committee Richard M Vickery Robert E Boake Acme Linden Robert E Boake Trochu Glen Wagstaff Trochu Arena Management Richard M Vickery Glen Wagstaff Alternate member Robert E Boake Carbon Marylea Lowen Drumheller Marylea Lowen Three Hills /Three Hills Arena Redevelopment Committee James M Hanger The meeting then recessed for lunch from 11 50 A.M until 1 15 P M Mr Hanger moved the Organizational Meeting recess to allow Council to meet, in a regular council meeting, with the Council appointment scheduled for 130 P.M CARRIED Mrs. Lowen moved the Organizational Meeting reconvene. " 1 1 Time 3 35 P M Mr Lonnie McCook Public Works Superintendent, and Mr Richard Marz, MLA, were present when the Organizational Meeting continued The review of the 1997/9 8 Committee appointments continued JD /M1N /0RGMTG97.D0C 4 u C E M D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 28, 1997 4 Finance, Capital & Policy Review Committee (Replaces Finance Policy and Capital Committees) Richard M Vickery Glen Wagstaff James M Hanger Alternate member Robert E Boake 5 Fire and Ambulance Committee (Replaces Fire & Fire Capital Committee) Robert E Boake Marylea Lowen Alternate Member Otto Hoff 6 Airport Committee Glen Wagstaff James M Hanger 7 Kneehill Housing Authority James M Hanger Marjorie D Vetter Alternate member Marylea Lowen 8 Alberta Disaster Services Committee Reeve, Deputy Reeve and Mumcipal Administrator 9 Seed Cleaning Plants Rosebud Marylea Lowen KIBA Robert E Boake Alternate member Otto Hoff Three Hills James M Hanger and Richard M Vickery 10 Executive Central Association of Municipal Districts and Counties (CAAMD &C) Reeve and Deputy Reeve 11 Water & Waste Committee Robert E Boake Drumheller & District Solid Waste Management Association Marylea Lowen Richard M Vickery 12 Kneehill Adult Learning Society (KALS) Marjorie D Vetter Alternate member James M Hanger 13 Agricultural Service Board James M Hanger Chairperson Marylea Lowen, Council Member Kevin Hoppins Ratepayer Member Mike Koot, Ratepayer Member Dawn Fortin Agricultural Fieldman One Representative from AB Agriculture Lori Dawn Wildeman, Secretary to the Board Alternate member Marjorie D Vetter 40 'W- 'dJW-r Zwr> 1.�r» S�►1 -7; 14 Executive & Economic Development Committee Reeve and Deputy Reeve Alternate member Any other member of council (Must always be two members on this Committee) JD /MIN /0RGMTG97.D0C F • H X M D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 28, 1997 15 Alberta Environment Surface Reclamation Board Emil Heinrich Ratepayer Member��� Gordon Park Ratepayer Member Dawn Fortin, Agricultural Fieldman 16 Kneehill Community Resource Board Otto Hoff j James M Hanger Alternate Member Marjorie D Vetter West Zone Committee Robert E Boake 1 Richard M Vickery -7 Alternate member Otto Hoff or James M Hanger Central Zone Committee Marjorie D Vetter James M Hanger Alternate Member Otto Hoff or James M Hanger East Zone Committee Otto Hoff Glen Wagstaff Alternate member Otto Hoff or James M Hanger 17 Municipal Planning Commission Robert E Boake Chairperson James M Hanger, Council Member �P Richard M Vickery, Council Member Ray Ratzlaff Member at Large Lisa Paget, Secretary 18 Subdivision and Development Appeal Board Otto Hoff Council Member Marjorie D Vetter, Council Member John Colberg Member at large Sip 3�w Dale Cameron Member at large g Charlie Whatley, Member at large Angus Park, Member at large Jonathan Dick, member at Large Jennifer Deak Secretary to the Board Note This is a five member board of which a majority of the board members must be members at large 19 Drumheller Area Health Foundation (Drumheller Hospital Fund Raising Society) Marylea Lowen 20 Alberta Senior Games Committee Marjorie D Vetter 21 Assessment Review Board (Bylaw #1382) Marjorie D Vetter Richard M Vickery I! Glen Wagstaff James M. Hanger Robert E Boake JD /MIN /0RGMTG97.D0C 2 0 LLJ L� 0 M.D. OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 28, 1997 22 Regional FCSS Board Marylea Lowen 23 Lottery Nominating Committee Marjorie D Vetter Mr Boake moved the committee representatives be confirmed, as per above recommendations, and these representatives be the M.D. of Kneehill committee appointments for the 1997/98 year and further this listing of committee members be published in the newspaper CARRIED The following recommendations, from the M.D Policy Review Committee, regarding the M. D of Kneehill Operational Policy Book were reviewed Policy 1 -8 Mowing M.D Property to be transferred from the ASB to the Transportation Department Policy 1 12a Rentals Various ASB Equipment to be reviewed by ASB and recommendations brought back to Council Policy 1 13 Sales Policy to be cancelled Policy 1 14 Seeding Roadsides to be transferred from ASB to Transportation Department Policy 1 16 Spraying Roadsides Remains as an ASB Policy Policy 1 -17 Three Hills Airport to be transferred from ASB to Transportation Department Policy 1 -18 Tree Policy ASB to advise on this policy Policy 1 19 Time in Office - Ag Fieldman Policy to be cancelled Cemetery Policies (Policies 2 1 to 2 -4) All cemetery policies to be under the direction of the Transportation Department Policy 3 6b Meetings, Annual and Divisional Remove reference to annual meetings and replace with Divisional Meetings Policy 7 2b Attendance at SAIT or Similar Schooling Policy to be cancelled Policy 7 -8 Hard Hats and Sound Barrier Equipment Policy to be cancelled (this is covered in Safety Policy) Policy 7 -19 Revolving Lights Policy to be cancelled Policy 7 -26 Municipal Vehicles Exemption to this policy to be removed Policy 7 -31 WHMIS Policy Section 3 Remove the name Paul Ehmann as the Assistant Project Coordinator Policy 8 -1 Annual Meetings Policy to be cancelled Policy 8 -5 Use of Water Trucks Policy to be cancelled Policy 10 1 Dissemination of Information to the Public To be changed in accordance with FOIP regulations Policy 10 -14 Donation S T A.R.S Policy to be cancelled Policy 11 -13 Collect Telephone Calls Not Accepted Policy to be cancelled Policy 11 -16 No Elections For Trochu Hospital Board JD /MIN /ORGMTG97.DOC 7 L] is 0 C� J M D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 28, 1997 Policy to be cancelled Parks Policies (Policies 12 1 to 12 -2) All Parks Policies to be under the direction of the Transportation Department Transportation Policy Waivers Waivers #4, #6 and #7 to be cancelled Policy 13 -2a Dust Control on Specific Roads as Established by Motion of Council Policy to be cancelled Policy 13 7 Sales to Ratepayers and Non Ratepayers Policy to be amended to reflect sale of screenings only Policy 13 10 Agreements for Road protects Land Purchase, Fence, Backsloping, Borrow Pit, Crop Damages, etc Subsection 1 Change to Agreements to be arranged by the foreman ' Subsection 4b Change interest rate from 6% to 3% Subsection 5 2(a) Remove this subsection Subsection 5 5 Replace local councillor with Transportation Committee Subsection 5 6 Replace local councillor with Transportation Committee Policy 13 11A Machinery Tenders Motor Graders Policy to be cancelled Policy 13 14A Machinery Rental Subsection 1 Add `with the exception of any town or village within the M.D that signs a Hold Harmless Agreement for a specific service to be provided by the M.D workforce and /or equipment " Subsection 4 Remove the plus 5% and less 5% and insert actual rental rate Subsection 5 Remove this subsection Policy 13 -15 Road Bans Subsection 1 Replace Council with Public Works Superintendent Policy 13 15A Road Bans Exemption From Policy to be cancelled Policy 13 16 1 Road Building Standards Subsection D heading to be changed from Utility Officer to Transportation and Utilities Officer Subsection Building Standards, Type One Road Subsection to be replaced with "Type One Road (Secondary Highway) to be referred to engineer' Policy 13 -16 -2 Base Course and Paving Standards Policy to be cancelled Policy 13 -16 4 Backsloping/Ditch Cleaning or Other Similar Projects Subsection 1 Remove this subsection Policy 13 -21 Road Crossing Regulations Replace Mr Alex Cunningham, Utility Officer with Transportation and Utility Officer Policy 13 -22 Sanding Material Not to be Sold Change policy to no sales to anyone Policy 13 -24 Sanding Roads Remove reference to Rock Hill from this policy Policy 13 -29 Snowplowing Policies Subsection 5 Change to "Ratepayers wishing private driveways to be plowed by municipal machinery are to purchase a yellow marker form the M.D office or local councillor and sign a Hold Harmless Agreement for this service " Policy 13 -30 Lending Out M.D Snow Fence This policy to be cancelled Policy 13 -31 Seismic Equipment To be checked out to see if M.D can keep seismic equipment off paved roads Policy 13 -31A Signs Policy to be cancelled Policy 13 -34A Water Truck Include M.D trucks as also being exempt along with fire trucks, from compliance with this policy Policy 13 36 Wood (From Brushing Projects) JD /MIN /0RGMTG97.D0C 8 9 fl C7 C� M D OF KNEEHILL #48 ORGANIZATIONAL MEETING - OCTOBER 28, 1997 Policy to be cancelled All above policy recommendations and changes were agreed to by Council Mrs Loiven moved the meeting recess until Wednesday, October 29, 1997 CARRIED Time 4 40 P M The meeting continued on Wednesday, October 29, 1997 commencing at 10 35 AM The following were present Councillors Lowen Boake, Vetter, Hanger, Vickery and Wagstaff and Administrator John C Jeffery Assistant Administrator Jennifer Deak, was also present and recorded the minutes The Councillor policies were reviewed including the policies pertaining to remuneration and reimbursement for hotel accommodation, mileage, phones per diem and salaries It was agreed to leave Policy 13 9a Rate of Pay for Council Appointees, as is, that being a per diem of $140 00 for council appointees and committee members at large Mr Hanger moved Councillor Policies pertaining to remuneration and reimbursement, including per diem rates and salaries, (Policy 3 -4, 3 -8, 3 -9 and 3 -9a) remain unchanged CARRIED Mr Boake moved the organizational meeting adjourn. Time 10 45 A.M Reeve un p Ad*rt-r JD /MIN /ORGMTG97.DOC 9 2 i E M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING Octot 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS 100PM 130PM 130PM TABLED ITEMS Tax Sale Joyce McDonald Lonnie McCook 6 Joint Services 7 Road Name Requests /Policy GENERAL ITEMS. 8 Committee Reports 9 Bylaw Enforcement Officer TRANSPORTATION ITEMS see agenda item 9 10 Public Works Superintendent Report 11 SH 806 Road Project 12 Road Tour Report 13 Alberta Transportation and Utilities Road Name Signs 14 Charlebois Road Agreement meeting with Barnes 15 Potter Consultants re signs for water AGRICULTURAL SERVICE BOARD 16 Review of ASB PLANNING ITEMS. 17 Review of Land Use Bylaw Amendments LATE ITEMS. 18 AAMD &C Letter re Possession of Non Indigenous (Exotic) Animals in Alberta 1 I i 1101 E E M.D. OF KNEEHILL No 48 COUNCIL MINUTES October 28, 1997 A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street Three Hills, Alberta, on Tuesday, October 28, 1997 commencing at 1 30 P M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake Marjorie Vetter James M Hanger Richard M Vickery M Glen Wagstaff Division Two Division One Division Three Division Four PRESENT Division Five Division Six Division Seven John C Jeffery, Administrator Lonnie McCook, Public Works Superintendent Jennifer Deak Assistant Administrator was also present and recorded the minutes Mrs Joyce McDonald, Mayor of the village of Linden, entered the meeting time 1 30 P M MAYOR MCDONALD INTO Mrs McDonald thanked Council for providing time on their agenda for this meeting Mrs MEETING McDonald then proceeded to discuss the SH 806 road noting the village of Linden has a lot of industry but is hindered from growth because of the SH 806, the mayor connector road to the village The village citizens and businesses want a well maintained road and are concerned that a lack of a good road to access the village will affect the viability of the SH 806 ROAD industries and businesses located in Linden Between 1971 1995 the village has grown CONCERNS 149% Concerns expressed with SH 806 included the following comments the road is tooP.z 3� w narrow and should be a 10 metre top there are many transverse cracks and ruts in the existing road surface the weight restrictions on the road affect goods being transported into the village, there have been numerous accidents on the road Mrs McDonald presented council with a number of letters received from area residents, both urban and rural, and local businesses regarding the condition of the road Mrs McDonald noted the village had initiated the letter writing by advertising to the residents it would be meeting with Alberta Transportation and Utilities to discuss the road Mrs McDonald also reported representatives from both the villages of Linden and Acme had met with Alberta Transportation and Utilities during the AUMA convention to discuss their concerns regarding the condition of this road Mrs McDonald concluded her presentation by offering to help the M.D in any way other than financial to get the road addressed The status of the SH 806 road project, north of Linden to SH 583, was then reviewed with Mrs McDonald Mr Jeffery requested council accept a late agenda item, item #19, Letter from Acme School Council It was agreed to accept this late item and Mr Jeffery proceeded to read this letter which reiterated the group s concerns regarding the SH 806 between Acme and Linden ACME SCHHOL Mr Jeffery then read the first draft of a letter prepared by the M.D to the Hon Walter COUNCIL LETTER Paszkowski Minister of Transportation & Utilities, outlining the concerns regarding the SH RE SH 806 806 road project from north of Linden to SH 583 Mr Jeffery further reported the M.D 's engineer Torchinsky Engineering has estimated the M.D s cost, in addition to the cost sharing partnership program with the province, will be approximately $600 000 00 Mrs McDonald noted she appreciated the M.D s position and also wanted a good road surface on this road but could not offer any financial assistance Mrs McDonald also noted she appreciated the line painting on the SH 806 shoulders and had received positive comments regarding same Mrs McDonald thanked Council for their time and consideration Mrs McDonald ELECTED suggested an elected officials meeting be held in January 1998 with only local government OFFICIALS officials in attendance, to discuss common issues Mr Hoff thanked Mrs McDonald for her MEETING comments and Mrs McDonald left the meeting time 1 55 P M` F r The discussion continued on the SH 806 north project Mr McCook suggested the letter to MIM/N i E 6 L1 M.D. OF KNEEHILL No 48 COUNCIL MINUTES October 28, 1997 the Hon Walter Paszkowski state the M.D feels it should go with good engineering practices rather than a budgetary program set out by the province The M.D wants a long term solution for the road rather than a budgetary solution that may require road maintenance after a short period of time. Various options for the road project were reviewed and discussed including a compromise on the road width on SH 806 from SH 575 to SH 583 providing the project is entirely cost shared under the partnership program and the option of beginning the road project at the south end, which is already approved for a 10 0 metre width It was agreed the issues for discussion with the Minister should focus on the partnership program cost sharing arrangements and the need to provide long term solutions and have good engineering practices applied to road projects Mr Hoff noted Council had discussed the idea of taking the buggies and doing ditch cleaning in October and November instead of road building This would address some of the backlog of ditch cleaning fobs Mr McCook noted the graders were currently doing ditch cleaning now and it was much cheaper to have the graders do this work instead of the buggies All ditch cleaning fobs went on a list and were addressed in order Mr McCook requested direction from council regarding this matter, noting this work is scheduled for graders to do and if a buggy is required for this type of fob then it should be looked at It was also noted, for some ditch cleaning work, cable locations are required beforehand to avoid any liability resulting from hitting lines in ditches LETTER TO MINISTER OF TRANS. RE SH 806 M.D. DITCH CLEANING PROJECTS The SH 806 north road project was further reviewed and it was agreed to focus on the partnership program, especially the cost sharing of same and the two width standards SH 806 PROJECT approved for this road Mr Richard Marz MLA, entered the meeting time 2 55 P M It was agreed Mr Vickery make the presentation to the Minister regarding SH 806 and further agreed Mr Jeffery and Mr Vickery redraft the letter to the Minister and bring same back to Council for approval A short recess was held from 3 10 P M 3 30 P M Mrs Lowen moved the meeting recess to allow Council to reconvene its Organizational Meeting CARRIED Time 3 35 P M The meeting reconvened on Wednesday October 29 1997 Councillors Lowen Boake Vetter, Hanger, Vickery and Wagstaff were present along with Administrator, John C Jeffery and Public Works Superintendent Lonnie McCook Assistant Administrator Jennifer Deak was also present and recorded the minutes In the absence of Mr Hoff who was representing the municipality at another official function, Mr Vickery, the Deputy Reeve, chaired the meeting and called it to order at 8 40 A.M Mr Vickery reported pursuant to yesterday's discussion regarding ditch cleaning projects, Mr Hoff has instructed his divisional grader operator to do a ditch cleaning project that was not scheduled and for which no cable locates had been done Mr Vickery noted it was Council's intent to review this issue and others with the Public Works Superintendent and Administrator, at a later date A discussion followed on the role of Council Mr Hanger noted everything regarding public works should go through the Public Works Superintendent and Councillors should not be directing grader men the grader operators are under the direction of the Public Works Superintendent By having all the public works operations under the direction of the Public Works Superintendent, the system is simple and everyone knows the lines of authority It was noted there could be liability concerns if ditch JD/MIN MARZ INTO MEETING SH 806 PROJECT 13 -At' w EL M32 RECONVENE PRESENT M.D. DITCH CLEANING PROJECTS 2 e 6 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES October 28, 1997 cleaning projects were undertaken without firstly obtaining cable locates, etc It was agreed Councillors should report problems such as ditch cleaning, to the Public Works Superintendent who can check out the situation and put it in perspective, relative to the entire organization Mr Hanger moved Council go "in camera. " IN CAMERA CARRIED Mr Jeffery, Mrs Deak and Mr McCook left the meeting time 8 55 A.M. Mr Jeffery, Mrs Deak and Mr McCook returned to the meeting time 9 15 A.M Mr Hanger moved the meeting go "out of camera " CARRIED OUT OF CAMERA Time 9.20 A.M In addition to the already approved agenda item #19, Letter from the Acme School council the following items were also requested to be added to the agenda 20 Torrington Recreation ADDITIONS TO 21 Remembrance Day AGENDA Mr. Boake moved approval of the agenda, with the above noted additions. CARRIED The Public Works Superintendent report was presented Under report item #1 Mr McCook advised Porter Tanner had an identical post pounder as the M.D s but theirs only PWS REPORT had been used to install fifteen miles of fencing The company is asking $14 000 00 for the sale of this equipment Mrs Lowen moved the Public Works Superintendent be authorized to expend up to POST POUNDER $14,000. 00, plus GST, to purchase a post pounder PURCHASE CARRIED /,> — °�P Under report item #2 a Transportation Committee meeting was scheduled for Friday, October 31, 1997 commencing at 8 30 A.M Mrs Vetter advised Council she had a prior meeting scheduled with the Alberta Seniors VETTER OUT OF ® Games Committee and left the meeting time 9 30 A.M MEETING Under report item #7 Mr McCook advised he was negotiating with Bauer Brothers for the purchase of gravel The Bauer Brothers had originally wanted $5 45 /yd but had been negotiated down to $5 25 /yd Mr McCook noted the current cost of royalties is $1 50 /yd, PURCHASE O F reclamation costs are $1 10 /yd and costs for crushing 3 /a" gravel runs between $1 90 GRAVEL FROM $2.25/yd Torrington gravel costs $3 90 /yd ($0 60 royalty + $1 10 reclamation + $2 00 BAUER BROS. crushing + $0 20 for excavating under the water = $3 90) The lack of gravel in the M.D was discussed along with the price to purchase same, the quantity required for the Wimborne and 21 & 27 stockpiles (25,000 yards) and using the existing stockpile locations It was agreed to have the Public Works Superintendent continue negotiating with the Bauer Brothers for the purchase of 25,000 yards of gravel and to keep Council informed of these negotiations It was further noted should a price be negotiated for this gravel requirement Mr Jeffery could contact all Councillors for approval of same Mr Wagstaff moved approval of the Public Works Superintendent report. APPROVAL OF CARRRIED PWS REPORT The SH 806 north road project was reviewed along with the suggestions received to propose a point sharing, with the province, of the additional cost of approximately SH 806 PROJECT $600 000 00 to address the road surface and width JM/MIN 3 O u CJ r� LJ M.D. OF KNEEHILL No 48 COUNCIL MINUTES October 28, 1997 Mr Boake moved the letter, drafted to the Minister of Transportation, regarding the SH 806 north project, be redrafted to include the proposals discussed to address the road width and surface. CARRIED The Oct 22/97 Road Tour was reviewed Mr Boake moved the SH 806 Correction Line Protect (the three miles south of 2, 3 &4 - 31- 25 -W4) be extended an additional mile to include the south of 1- 31 -25 -W4 CARRIED A discussion followed on the possibility of changing one of the projects on the current road program, perhaps the SH 806 correction Line Project or the Wiebe Project to accommodate the Linden West Bridge Project The Secondary Highway Road program was reviewed Mr McCook expressed concerns that SH 582 from Highway 21 west two mile to the rural school, would not last its life expectancy and required addressing Mr McCook also noted there was severe rutting on SH 836 south of Carbon from the rail tracks one mile south A discussion followed on road maintenance and the option of using reserves to fix roads Mrs. Lowen moved the 1998 Secondary Highway Road Program priorities be as follows 1 SH 582 from Highway 21 west to the rural school 2 miles 2 SH 841 from highway #9 to boundary S miles 3 SH 836 from rail tracks south for a minimum of 1 mile 4 SH 806 from SH 575 to SH 583 14 miles and the balance of secondary highway projects on the Road program be scheduled after 1998 CARRIED Under the proposed program, road project #3, Meding (south of 26,27,28 &29 34 24 W4) it was agreed to add, to the project, the mile south of 30 34 24 W4, for a total five rule project Mrs Vetter re entered the meeting time 10 50 A.M The M.D road program was discussed and Mr McCook noted the crews can build approximately eight miles per year It was noted six miles have been completed on the Wimborne road project with another four miles remaining A discussion followed on possible solutions for the Fisher Davidson (Guzoo) Road, including the possibility of cost sharing dust abatement with businesses along the road It was agreed this road should be removed from the road program Mr Wagstaff inquired about the Buffalo Jump Road and it was noted Mr Wayne Pedrim, AB Parks, would be meeting with council in January 1998 to further discuss the road and park. Mr Vickery noted the Road Tour provided an excellent opportunity for council to review its road program in light of the changes coming with the elevator closures and rail line abandonments Mrs Lowen moved to table the balance of the Road Tour report. CARRIED Mr Jeffery reported Alberta Transportation and Utilities has advised they will no longer be responsible for the provision of road name signs along the primary highway system or for the maintenance of the existing road name signs Any municipality requiring such signs must arrange for the fabrication and installation of same It was noted, within the M.D boundaries there are 28 road signs on Highway 21, 6 road signs on Highway 27 East, 7 road signs on Highway 27 West, and 16 road signs on Highway 9 It was further noted the cost of this service downloading by the provincial government to the local municipalities equated to approximately $55 00 per sign. It was agreed a copy of this documentation be SH 806 PROJECT ROAD TOUR/ROAD PROGRAM 7t -r n2a o Z nOs SH ROAD PROGRAM PRIORITIES s rna,o 7 Pis MEDING ROAD PROJECT nEVo 7e A9 VETTER BACK INTO MEETING GUZOO ROAD BUFFALO JUMP ROAD ROAD TOUR REPORT TABLED ROAD SIGNS ALONG PRIMARY HIGHWAYS DOWNLOADED TO MUNICIPALITIES JM/MIN 4 I t • 0 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES October 28, 1997 placed in the downloading file Mr Hanger moved to table the matter of M D of Kneehill welcome signs MD SIGNS CARRIED TABLED Mr Hanger moved to table agenda item #14, Charlebois Road Agreement -meeting with CHARLEBOIS Barnes ROAD A/G CARRIED TABLED J_/Z Mr Jeffery reviewed the Oct 27/97 letter from B.M Potter Consultants Ltd to Porter Tanner, the Mt Vernon Water Co op contractor, regarding the placement of warning signs along the water line route There will be two types of signs Type A for pipeline alignments and to be located every half mile along the watermain, Type B to be installed at every valve, cub stop, manhole and perpendicular crossing of all right of ways MT VERNON Mrs Vetter moved all signs, including the Type A and Type B signs, as set out by B.M. COOP WATER Potter Consultants Ltd for the Mt. Vernon Water Co -op water line project, shall be SIGNS located at the property line. Z-Z'" CARRIED Regarding the Division Three contract grader agreement termination Mr McCook advised he would be overseeing the grading requirements for Division Three using M.D equipment coNTRACT and personnel and looking into the Division One grader contractor continuing to provide GRADER DIV 1 & grading services to this division during the winter months Div. 3 7G1 iYlc'�NO y �c.,ZS —<!m Acs Ec sty- Mr McCook left the meeting time 10 35 A.M MCCOOK OUT OF MEETING Mr Hanger moved Council recess in order to complete their Organizational Meeting CARRIED Time 10 35 A.M RECESS Mr Boake moved the regular meeting of Council reconvene. Time 10 45 A.M In response to the arena rate inquiry received at the last Council meeting, Mr Jeffery reviewed the arena user fees position noting a motion was approved May 27/97 to send all towns and villages a letter recommending uniform user rates for pools and indoor arenas The proposed uniform arena rate was $55 00 for minor hockey and $75 00 for adult hockey A July 3/97 letter was received from Three Hills advising their 1997 arena rates ARENA USER had already been set and they were committed to these rates but supported, in principle, RATES uniform rates This letter was presented to the July 8/97 council meeting and a motion approved to acknowledge user fee rates have been set for 1997 and reiterate the M.D 's position for uniform user rates for 1998 Under date of July 17/97, letters were sent to all towns and villages acknowledging user fees had been set for 1997 and encouraging the implementation of uniform user fee rates for 1998 A discussion followed Mr Jeffery's report and it was noted the 1997 arena season runs from approximately Sept /97 until Apnl/98 Mr Wagstaff moved the M D. host a joint local elected officials meeting, to be scheduled with the towns and villages within the M D of Kneehill, on Monday, January 12, 1998, LOCAL ELECTED commencing at 9 00 A.M and further requests for agenda items be made to each town OFFICIALS and village. MEETING CARRIED J�Fx 1 Mrs. Lowen moved to accept and file Mr Jeffery's report on the proposed uniform arena rates. MIMIN 5 r t R r I i a U H 0 11 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES October 28, 1997 Mrs. Lowen moved approval of the October 14, 1997 minutes APPROVAL OF CARRIED MINUTES Mr Jeffery's report was presented Mrs Vetter moved approval of Mr Jeffery Is report. APPROVAL OF JCJ CARRIED REPORT The Executive Committee report was reviewed EXEC. COMM. Under report item #16, Carbon Transfer site, Mr Boake requested Council set the REPORT parameters for the operating hours at the transfer site It was noted the M.D wanted all users both urban and rural to be able to access the site during operating hours and not to CARBON have separate operating hours for both the rural and urban residents of the area It was TRANSFER SITE further noted there must be an attendant on site during the operating hours Under report item #29, Kneehill Ambulance Board Minutes and Draft Proposal Mr Jeffery reviewed the draft proposal, prepared by the towns and villages, to contract to the M.D the KNEEHILL administration of the daily operations of the ambulance service on a one year trail basis AMBULANCE along with the Executive Committees recommendation to request, from the ambulance DRAFT PROPOSAL board, their policies of expectations and limitations regarding this service budget and other 'f financial information so that the M.D could determine whether it could honour its original proposal to pay the entire ambulance requisition and assume complete operational responsibility of the ambulance operations effective Jan 1/98 Mr Hanger expressed concerns about a recent traffic accident, noting he had been advised TRAFFIC one ambulance had been requested to respond to this accident but an eye witness had ACCIDENT informed him there were three ambulances on scene It was agreed further clarification was PROTOCOL required regarding this matter It was further agreed emergency protocol should be INQUIRY discussed at the January 12/98 joint meeting Under report item #31, Three Hills Airport commission minutes, Mr Wagstaff reported Prairie Bible Institute (PBI) has requested a longer term lease because of its investment out THREE HILLS at the airport It was noted the PBI training school at the airport is operated like a business AIRPORT REPORT and will train and teach flying lessons to anyone not dust students It was agreed to obtain clarification regarding the assessment of this operation Mr Wagstaff moved to accept the Executive Committee report. APPROVAL OF CARRIED EXEC. COMM. Mr Boake moved approval of the accounts presented for payment, subject to review by the Finance Committee of Councillors Vickery and Lowen. APPROVAL OF CARRIED ACCOUNTS Mr Jeffery briefly left the meeting and returned to report he had spoken with Mr Rmus Onus the Kneehill Ambulance Operations Director about the number of ambulances at the TRAFFIC recent traffic accident scene and had been advised by Mr Onus only one ambulance ACCIDENT responded to the accident When the first ambulance arrived it radioed for more personnel PROTOCOL to assist at the accident scene These personnel arrived on scene via the ambulances INQUIRY It was reported an invitation had been extended by the Royal Canadian Legion, Acme Branch, for a representative of the M.D to attend the Zone Remembrance Day Service and participate in the wreath laying ceremony at the Acme Hall, commencing at 3 00 P M REMEMBRANCE Mr Wagstaff moved Mr Boake attend this Remembrance Day Service, on behalf of the DAY INVITATION MD of Kneehill, and participate in the wreath laying ceremony. ;new , -0, too,, CARRIED R016A) Mr Vickery advised the Executive Committee had discussed including Committee Reports MIM1N 6 J M.D. OF KNEEHILL No. 48 COUNCIL MINUTES October 28, 1997 as a regular agenda item Since not all committees send their meeting minutes to the M.D, this would provide each councillor with the opportunity to report on the events of the COMMITTEE various committees they sit on and keep Council abreast of happenings REPORTS Mrs Lowen briefly reported on the Regional Family and Community Support Services (FCSS) Steering Committee noting the committee was looking into the hiring of a part time Director The duties of the Director would be to visit all communities in the M.D. assess their needs and assist with setting up FCSS programs Some concerns were expressed that monies may be channeled into administration rather than program needs. Mrs Lowen noted this position would be part time and temporary and initially to assist in getting the FCSS programs running Mr Jeffery briefly reviewed how the Lottery Board would disburse its funds to community organizations Mr Vickery thanked Mrs Lowen for her update on the regional FCSS Mr Jeffery distributed the information package dealing with the proposed changes to the M.D s Land Use Bylaw, advising the planning department would be meeting with Council on November 10/97 at 11 00 A.M. to review this documentation Mr Jeffery then reviewed various court decisions regarding developments and water issues, noting these cases required the Subdivision and Development Appeal Board to consider water issues in its decision A request was made to provide copies of this documentation to each Councillor Mr Hanger moved to accept as information and recommended each Councillor review this information package prior to the next Council meeting CARRIED FCSS COMMITTEE REPORT LUB CHANGES & PUBLIC HEARING Mr Wagstaff moved to table agenda item #16, Review of Agricultural Service Board ASB TABLED (ASB), until the next meeting l� CARRIED ROAD NAME Mrs Lowen moved to table agenda item #7, Road Name Request/Policy REQUEST POLICY CARRIED TABLED Mr Hanger moved to table agenda item #9, Bylaw Enforcement Officer, until after the BYLAW 1998 Divisional Meetings ENFORCEMENT CARRIED TABLED 4i4.o r`rB Mr Jeffery updated Council on the additional information received from the Department of Environmental Protection relative to the possession on non indigenous animals in Alberta and the Controlled Animals Schedule under the Wildlife Act, noting a new schedule is WILDLIFE ACT currently being prepared UPDATE Mr Boake moved to accept and file as information. "A I Mr Jeffery reported Mrs Vetter, Mr Vickery and himself had met with the Torrington Ag Society to discuss the M.D s recreation grants The Ag Society looks after the Torrington arena operations which is located in the same facility as the curling rink and hall A discussion followed on the M.D s recreation grant calculations and rewarding those operations that incur large deficits while penalizing those operations that run more efficiently Mr Jeffery advised the financial statements for the Torrington arena had now been received and he would be re looking at the grant formula and bring a report to the next council meeting TORRINGTON It was noted the Elnora Ag Society operates the recreational facility in Elnora (curling, RECREATION skating and hall) and has an arrangement with the County of Red Deer for recreation GRANT TABLED funding A recommendation was made to obtain information on the arrangements the '�/2 County and the Ag Society have agreed upon for the operations of this recreation facility JDIMIN 7 i E. 1] • M.D. OF KNEEHILL No 48 COUNCIL MINUTES October 28, 1997 Mr Vickery moved to table this matter until the next council meeting Mr Manger moved the meeting adjourn. Time 11 50 AM Reeve JD/MIN Mu ' 1 r Ally .. 10F.11 lti 'Ili 1 WE ADJOURNMENT 0 C, JOHN C JEFFERY REPORT October 15 - 28. 1997 REPORT. Balance Forward $ 56 00 1 Pending Report see attached 2 Meal receipts re Torrington Dissolution meetings Sept 16/97 $42 50 Sept 29/97 $23 17 3 Lunch receipt Ed Dunay and Can Western Natural Gas representative $15 89 Balance $ 56 00 CORRESPONDENCE, 1 Oct 16/97 RC #29545 $51 00 Midland Provincial Park grading services 2 Oct 20/97 RC #29569 $130,121 65 AB Treasury MAG Grant $130,045 50 and misc medical $76 15 3 Thank you card from Jessie Peters & families for flowers sent re Dunc Peters passing 4 Sept 30 & Oct 15/97 AB Gazette 5 Sept/97 Fines Disbursement Detail AB Attorney General. 6 Oct 14 Golden Hills Regional Div #15 Organizational Meeting & Regular Meeting agendas 7 Oct 20/97 News Release from David Thompson Health Region announcing the appointment of Mr John Vogelzang as President and CEO of the Health Region 8 Sept 25/97 AAMD &C Executive Meeting Highlights 9 Oct 1 & 8/97 AA D &C Contact newsletter 10 Oct 17/97 CAAMD &C Fall Zone Meeting agenda and information 11 Employment Opportunity Accounting Clerk/Secretary Town of Trochu 12 Employment Opportunity Public Works Employee Town of Blackfalds 13 Employment Opportunity Administrative Secretary M.D of Rocky View 14 Federation of Canadian Municipalities 1996 1997 Year In Review 15 Advertising Friesens History Book 16 Oct/97 Central Alberta Business Information Project Update 17 Fall 1997 Heart & Stroke Foundation LifeLines newsletter 18 Oct/Nov 1997 Profit magazine 19 Sept/Oct /97 ULS Report (Using Less Stuff). 20 Fall 1997 Travel Alberta On Track newsletter 21 Oct 7/97 Indian and Northern affairs newsletter 22 Oct/97 Allcan newsletter 23 Sept/97 Environmental & plastics Industry Council News & Views newsletter 24 Oct/97 CNIB Vision newsletter 25 Advertising Delores Knudsen Facilitator, Coach and Consultant 26 Seminar advertising Achieving Yes in Collective Bargaining 27 Seminar advertising Practical Community Economic Success Strategies 28 Advertising Gleniffer Lake 29 Advertising UFA 30 Oct 8 & 15/97 newspaper The Olds Albertan 31 Oct 15 & 22/97 newspaper The Capital HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Frere Stephanie & Robert SE 31 33 24 -W4 Residence and garage $100,00000 ! 2 Phillips Robert SE 09 32 24 W4 Shop $2,00000 i Minute/jg report i 997doc I i 1 a a 0 0 i 11 � I' PFNDING IILE,S A,S AT OCTOBE'll 28 1997 UPCOMING DATES October 28 1997 Organizational Meeting 8:30 A.M Council Meeting (following Organizational Meeting) Tax Sale 1 00 P M October 29 U97 Leave open for Council meeting if necessary October 29 1997 Regional FCSS Steering Committee meeting at M.D office 7.00 P.M. November 4 1997 Novcmbcr 5 1997 November 6, 1997 November 7 1997 November 7 1997 November 10, 1997 November 12, 1997 November 12 1997 November 13 1997 November 14 1997 November 18 20/97 November 21, 1997 November 24, 1997 November 25, 1997 November 27 28/97 December 1, 1997 December 2, 1997 December 2 1997 December 3, 1997 December 4 1997 December 5, 1997 December 9 1997 December 18 1997 December 22 1997 December 24, 1997 January 5, 1998 JD /PENDING.DOC Village of Torrington Open House re Dissolution at Torrington Community Centre 7.00 P M. Executive Committee meeting M.D office at 9:00 A.M. Central Region ASB Conference at Leslicville Hall Richard Mari MLA at M.D office 9.00 A.M 2.00 P.M. Possible meeting date re Special places 2000 Council Meeting 8:30 A.M Regional FCSS Steering Conuruttce Meeting at M.D office 7.00 P M Village of Torrington Dissolution Vote KCRB Budget meeting M.D office (Tom Laubman s office) at 100 P M. (Otto to attend) Possible meeting date re Special places 2000 AAMD &C Convention, Edmonton Parkland County Grand Opening and Dedication Parkland County office 12.00 Noon Executive Committee if necessary Council meeting M.D office at 8:30 A.M. Snowflucnt Tour, Swift Current (Bob & Alex attending) Lottery Nominating Committee Meeting M.D office 7.00 P.M Brownlee Fryett Presentation rc MPC & SDAB Review at M.D office 100 P.M. i Regional FCSS Steering Committee Meeting at M.D office 7.00 P M. Elected Officials Disaster Services Orientation Course at M.D of Rocky View 9.00 A.M. 4.00 P M. (Reeve, Deputy Reeve & Marylca to attend) Executive Committee meeting M.D office at 9.00 A.M. M.D Christmas Party Huxley Community Centre Council Meeting M.D office at 8 :30 A.M. Executive Committee meeting M.D office at 9:00 A.M. Council Mccting M.D office at 8:30 A.M. Office closes at Noon for Christmas Office re opens at 8:00 A.M. 14 1 i L01 PUBLIC WORKS SUPERINTENDENT REPORT October 28, 199 7 1 For Council information, we have been having a lot of trouble with the post pounder This is due to metal fatigue, etc I will be rebuilding it this winter, but I found another SAP one that has been used very little and would like to negotiate a purchase price for it with th(, landowncr 2 Would like to have a Road Committee this Friday if at all possible 3 The graders have been pulling gravel into the riddle of the road and ditch cleanmg/backsloping before winter 4 The sand and salt sheds are full and ready to go 5 We are in the process of digging a new cell for the Linden dump 6 I would like to hire the Division one grader to plow snow for the winter This way I can use my guy in Division Three with the road crew grader I've already spoken with the contractor about getting a bigger grader if this proposal works out 7 I am also working on a deal with the Bauer Brothers to buy their gravel for stockpiling up north thus leaving our gravel at Torrington alone 111 get back to Council with more information once I have a price 8 The road crew is still working at Wimborne, opening up a half mile stretch at a time, so when the snow comes we can close everything up 9 Mr Elmer Thomas called me and complained that we chipped his windshield Friday morning while out sanding on SH 583 I told him we accept no responsibility for this and if he wished this to go further he could write a letter to Council He went on and on and told me if he couldn t get any action over the phone it wasn't worth it 10 The road crew will be working a Saturday in order to take Monday, November 10/97 off and have a long week end jd/ptivireport.doc Public Works Superintendent P• 3 of /n v-3965 S P.3 of M,.Waa 1 a 46 E E i M.D. OF KNEEHILL #48 1997 TAX SALE Held October 28, 1997 Lori Wildeman declared the 1997 Tax Sale open at 1.05 p.m In •iltcndance were Vernon Court Mr & Mrs. Lay Mr & Mrs. Pallike Carolyn Scott M.D of Kneehill Lon Wildeman Alex Cunningham Terry Nash Mrs Wildeman advised that one parcel is going up for tax sale consisting of LOTS 39 -42 BLOCK 7 PLAN 505OAK SWALWELL AND 14 X 56 MOBILE HOME (Approximately) 1970 Each lot is 25 X 120 and in need of cleanup The trailer has been vacant for over a year and there is no guarantee as to the condition of the interior of the mobile or it's contents. The trailer is serviced with gas, sewer and water Development of the remaining, lots would have to conform with the current land use bylaw and require installation of services. A search was conducted October 24 1997 on the serial number of the trailer through Registries and it did not reveal any liens. Council has set the reserve bid at $4,000.00 and the terms of the sale are cash or cheque. The bidding started at $=4,000.00 and proceeded until a bid of $9 000.00 was received from Allan Richard Lay Mrs Wildeman called three times for further bids. There being no further bids Mrs. Wildeman declared the property SOLD TO MR. LAY FOR THE SUM OF $9,000.00 Mrs Wildeman declared the 1997 Tax Sale Closed at 1 17 p.m 1 ' � Lo>'Vildeinan Time 1 17 P M.