HomeMy WebLinkAbout1997-10-14 Council Minutes0
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M.D. OF Kr
AGENDA - COUNCIL )
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Financial Reports
6 Accounts Payable
APPOINTMENTS.
9.00 A.M
1000A.M
300PM
GENERAL ITEMS
Mr Lonnie McCook I
Joint ASB /Council Meeting see agenda item # 17
Public Hearing see agenda item #18
7 Joint Services
8 Three Hills Airport Commission Report
9 Bylaw Enforcement Officer
10 Road Naming Policy
11 Trochu Arena Committee
12 CAAMD &C Snowfluent Technology Tour
13 My Canada Is Survey
14 Council Pictures
TRANSPORTATION ITEMS
15 Public Works Superintendent Report
16 Bridge Priority List 1998, 1999, 2000
AGRICULTURAL SERVICE BOARD.
17 Joint ASB Meeting
PLANNING ITEMS
18 Public Hearing re Road Allowance Closure West of NW 11 & SW 14 29 23 W4
LATE ITEMS
1
M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
October 14, 1997
A regular meeting of council was held in the M.D of Kneehill office 232 Main Street Three
Hills, Alberta, on Tuesday, October 14th, 1997, commencing at 8 30 A.M
The following were present for the meeting
Reeve
Otto Hoff
Councillors Marylea Lowen
Robert E Boake
Marjorie Vetter
James M Hanger
Richard M. Vickery
M Glen Wagstaff
Division Two
Division One
Division Three PRESENT
Division Four
Division Five
Division Six
Division Seven
John C Jeffery, Administrator
Jennifer Deak, Assistant Administrator was also present and recorded the minutes
EXEC. COMM
The Executive Committee report was presented REPORT
Under Executive Committee #2 (AAMD &C Correspondence re New Traffic Safety Act), Mr
Jeffery advised there is currently no provincially defined road protocol with regard to
emergency vehicles responding to emergency situations on highways Mr Jeffery further EMERGENCY
noted, Mr Cunningham was looking into this matter as the M.D had previously established a PROTOCOL
protocol for emergency situations on local roads
Under Executive Committee #6 (Letter to the Hon Walter Paszkowski re SH806), Mr LINDEN WEST
Jeffery further reported Richard Marz, MLA, has received copy of the letter from the Hon BRIDGE
Walter Paszkowski to the M.D regarding this bridge The Minister advises the bridge file has 11�1'a
been reviewed and replacement is not warranted as the low level crossing is functional Mr
Marz also advises Mr Paszkowski is a very strong advocate for getting more dollars into
infrastructure It was noted a meeting with the Minister and the MLA is being scheduled SH PROJECTS
during the Fall Convention THRU
Under Executive Commttee #8 (Snowplowing Grading and Other Services to Towns and RURAL/URBAN
Villages), it was clarified the Executive Committee recommendation was for copies of the CENTRES
JDIMIN
DUNCAN PETERS
It was reported former councillor, Mr Duncan Peters passed away on Friday, October 10/97
PASSING
Mr Peters served as Division 4 Councillor from April 1955 to December 1969 Deepest
REPORTED
condolences were expressed to the family It was agreed to send flowers to Mrs Jessie Peters
and to notify the AAMD &C for the `in memonam" recording in the annual AAMD &C
handbook.
CALL TO ORDER
Reeve Otto Hoff called the meeting to order at 8 30 A.M
APPROVAL OF
Mr Vickery moved approval of the agenda.
AGENDA
CARRIED
APPROVAL OF
Mr Vickery moved approval of the September 23, 1997 council and Joint ASB✓Council
MINUTES
minutes.
CARRIED
JCJ REPORT
Mr Jeffery s report was presented
TORRINGTON
A request was made to obtain information regarding the date and time of the open house at the
MEETING
village of Torrington re dissolution
It was agreed to travel in the M.D van, to the CAAMD &C fall zone meeting, on October
CAAMD &C ZONE
17/97, at Acadia Valley, and to meet at the M.D office at 6.45 A.M Mrs Lowen advised she
MEETING
would meet the van in Momn
APPROVAL OF JCJ
Mr Hanger moved approval of Mr Jeffery's report.
REPORT
CARRIED
EXEC. COMM
The Executive Committee report was presented REPORT
Under Executive Committee #2 (AAMD &C Correspondence re New Traffic Safety Act), Mr
Jeffery advised there is currently no provincially defined road protocol with regard to
emergency vehicles responding to emergency situations on highways Mr Jeffery further EMERGENCY
noted, Mr Cunningham was looking into this matter as the M.D had previously established a PROTOCOL
protocol for emergency situations on local roads
Under Executive Committee #6 (Letter to the Hon Walter Paszkowski re SH806), Mr LINDEN WEST
Jeffery further reported Richard Marz, MLA, has received copy of the letter from the Hon BRIDGE
Walter Paszkowski to the M.D regarding this bridge The Minister advises the bridge file has 11�1'a
been reviewed and replacement is not warranted as the low level crossing is functional Mr
Marz also advises Mr Paszkowski is a very strong advocate for getting more dollars into
infrastructure It was noted a meeting with the Minister and the MLA is being scheduled SH PROJECTS
during the Fall Convention THRU
Under Executive Commttee #8 (Snowplowing Grading and Other Services to Towns and RURAL/URBAN
Villages), it was clarified the Executive Committee recommendation was for copies of the CENTRES
JDIMIN
M.D. OF KNEEHILL No 48 COUNCIL MINUTES
October 14, 1997
letter to be sent to Mr Rob Penny Regional Director, Alberta Transportation and Utilities,
Red Deer and the Minister of Transportation, Hon Walter Paszkowski
Under Executive Committee #10 (Letter from Drumheller & District Solid Waste Management TRANSFER SITE
Association re Transfer Station Gates) it was agreed to have Mr McCook and Mr Boake GATE INSPECTION
inspect the transfer site gates at all locations in the municipality �z46W-0^Y-*.1
Mrs Lowen expressed concerns regarding the parking of M.D equipment along the road side ;
during the week end and it was agreed, when leaving equipment on location in the M.D PARKING OF MD
during a week end the equipment operator should request permission from a local farmer to EQUIPMENT
park this equipment in the farmyard The removal of the equipment from the roadside would
deter vandalism to the machinery
Under Executive Committee #18 (Village of Torrington Street Improvement Program (SIP) TORRINGTON SIP
Grant), Mr Jeffery requested Mr Hoff, Mr Vickery and Mr McCook meet with him to GRANT
further review this matter N° ' ^'�" `7 ! IAI e7
Under Executive Committee #19 (Elected Officials Disaster Services Orientation Course) it DISASTER
was agreed the Reeve, Deputy Reeve and Mrs Lowen attend this course SERVICES COURSE
7Z-7,77-77
Under Executive Committee #22 (AAMD &C Fall Convention Workshop Panel) Mr Jeffery
advised he would also like to attend Mr Cunningham's presentation on intensive livestock ASB /AAMD &C
operations, to be given at the ASB Conference, on November 6/97 at Leslieville WORKSHOP
Mr Lonnie McCook, Public Works Superintendent entered the meeting time 9 10 A.M MCCOOK INTO
MEETING
Under Executive Committee #24 (Cattle Scale), it was agreed to advertise, in the local
newspaper, the availability of the cattle scale for rental through the ASB department CATTLE SCALE
Under Executive Committee #25 (Mt Vernon Water Co op Ltd) Mr Hanger and Mr
McCook briefly updated Council on the status of the water project MT VERNON
WATER CO -OP
Under Executive committee #34 (Joint Meeting with Towns and Villages re Kneehill
Ambulance), the Executive Committee's recommendation for the 1998 Divisional Meetings to
be scheduled and the meeting date to re address the Kneehill Ambulance issue be set following
these Divisional Meetings was discussed
Mr rickety moved the 1998 Divisional Meetings be scheduled as follows 1998 DIVISIONAL
Monday, February 9, 1998 Divisions 6 & 7 at the Huxley Community Hall MEETING DATES
Wednesday, February 11, 1998 Divisions 4 & S at the M D of Kneehill office
Thursday, February 12, 1998 Divisions 1, 2 &3 at the Carbon Community Centre.
CARRIED
Mrs. Lowen moved the M.D., towns and villages Joint Kneehill Ambulance meeting be JOINT KNEEHILL
scheduled for February 25, 1998, commencing at 7 00 P M AMBULANCE
CARRIED MEETING DATE
Mr Vickery reported Mr Onus had received confirmation of grant approval, in the amount of WILDROSE FDTN
$30,000 00, from the Wild Rose Foundation This conditional grant money is to be used GRANT TO
towards the replacement of an ambulance unit AMBULANCE
Mr Boake moved approval of the Executive Committee report. APPROVAL OF
CARRIED EXEC. COMM.
The Public Works Superintendent report was presented PWS REPORT
Under report item #5 request to schedule Parks and Cemeteries Committee (Mr Wagstaff and
Mr Hanger) and Safety Committee (Mrs Lowen and Mr Hanger) meetings it was agreed to PARKS & SAFETY
schedule time after the October 28/97 or, if necessary, the Oct 29/97 council meeting for these COMM MEETING
MIMIN 2
M D. OF KNEEHILL No. 48 COUNCIL MINUTES
October 14, 1997
Committee meetings DATES
Mrs Lowen also noted she and Mr McCook were to arrange a meeting with Mr Jack Barnes MEETING WITH
to discuss the road agreement (NE 24 29 23 W4) JACK BARNES
Mr Hanger advised he had travelled on SH 837 and the portion of road addressed by the road
crew was in excellent condition and much improved Mr McCook noted the section of road SH 837 PROJECT
would be chipped using the chips from of the Garson Pit
Mr Vickery moved approval of the Public Works Superintendent report.
CARRIED APPROVAL OF
PWS REPORT
Mrs Lowen reported the following dates had been set for the Regional FCSS meetings
October 29, November 12 and December 2/1997 commencing at 7 00 P M at the M.D of REGIONAL FCSS
Kneehill offices MEETING DATES
The Bridge Priority List 1998 1999 2000 was distributed Mr McCook noted this list was
prepared in conjunction with the M.D three year Road Program A discussion followed on the
changing demographics of the municipality, the changes in traffic patterns due to elevator
closures, the impact of intensive farm operations the relocation of elevators, from the urban
centres to the rural areas and the unknown impact of these changes on traffic patterns and the
infrastructure
APPROVAL OF
Mr Wagstaff moved the Bridge Priority List 1998, 1999, 2000, as presented to Council, be BRIDGE PRIORITY
accepted and approved LIST
CARRIED '!--fiuwo 7 Aor
GE USr hors 7
A>dJ
It was agreed a Fall Road Tour be scheduled to review the Road Program and project priorities
in light of the changing demographics of the municipality A date of October 22/97,
commencing at 8 30 A.M. was scheduled for the Road Tour Each Councillor was requested
to provide a 4 6 mile road project option, to Mr Jeffery, prior to the Road Tour FALL ROAD TOUR
Mr Hanger the Chairman of the ASB, noted the Joint ASB /Council meeting scheduled for
10.00 A.M had been arranged to undertake some strategic planning on the direction of the
M.D 's ASB program Mr Hanger requested Council give consideration to having the entire JOINT
Council remain on the ASB for the next year noting he felt it was very important all members Ass /COUNCIL
of Council be involved in the planning process of the ASB Mr Jeffery noted in 1996, the ME_ ET
ASB revenues exceeded their expenses by $3,000,00
The meeting then recessed to hold the scheduled Joint ASB /Council meeting time 10 15
A.M Mr McCook was not present when the Council meeting continued time 3 03 P M
Mrs. Lowen moved Council recess in order to hold the Public Hearing scheduled for 3 00 RECESS FOR
PM PUBLIC HEARING
CARRIED ,n,. o»-",`
Mr Cunningham Development Officer, was present when the meeting reconvened time 3 15
P M CUNNINGHAM
INTO MEETING
Mr Hanger moved the Council meeting reconvene, the Public Hearing portion of the
meeting being completed
CARRIED
Mr Vickery moved first reading to Bylaw #1380, this being the bylaw to close to public
travel and create title to the following described highways, subject to rights of access, BYLAW #1380
granted by other legislation CLOSURE OF
That portion of the statutory road allowance lying west of the North West Quarter Section ROAD
of 11, Township 29, Range 23, West 4`h Meridian (NWII- 29- 23 -W4) and that portion of the ALLOWANCE
JD/MIN 3
M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
October 14, 1997
statutory road allowance lying west of the South West Quarter Section of 14, Township 29, Nwl l & sw 14 -
Range 23, West a Meridian (SW 14- 29- 23 -W4) 29 -23 -W4
CARRIED
It was noted this bylaw must receive approval by the Minister of Transportation and Utilities
prior to second and third readings It was agreed to wait until copies of the easement
agreements between AB Power and the land owners regarding the power poles placed on the
existing road allowance (west of NW 11 & SW 14 - 29 -23 W4) were received before
forwarding this documentation to the Minister of Transportation
Mr Cunningham left the meting time 3 20 P M
CUNNINGHAM
Mr Vickery discussed the possibility of the M.D reimbursing employees who receive the flu OUT OF MEETING
shot, noting the reports are for a severe flu epidemic this year
REIMBURSEMENT
Mr Boake moved any M.D. employee receiving a flu shot this year be reimbursed for the OF FLU SHOT
cost of same. COSTS TO
CARRIED EMPLOYEES
A
The September 30/97 Bank Reconciliation and Cash Comparison reports were presented
APPROVAL OF
Mrs Vetter moved approval of the financial reports, as presented FINANCIAL
CARRIED REPORTS
Mr Wagstaff moved approval of the accounts presented for payment to -day, subject to
review by the Finance Committee of Councillors Hoff, Vickery, Vetter and Lowen. APPROVAL OF
CARRIED ACCOUNTS
Mr Jeffery reviewed the Oct 3/97 letter drafted to the village of Carbon regarding the 1997
recreation grant and advising the M.D will reinstate this grant subject to the village agreeing to
commit to joining an Advisory Board with the goal of this Board being to form a Regional
Recreation Board by 1999 and the M.D agreeing to Carbon forming a board of administrators REINSTATEMENT
and councillors to formulate a simple method of grant disbursement of M.D funds, ensuring OF 1997
equity for all rural users of urban facilities, and taking into consideration the M.D has no RECREATION
management rights in any of the facilities GRANT TO
CARBON
Mrs. Lowen moved approval of the Oct 3/97 letter to the village of Carbon, as presented,Y
CARRIED
It was reported concerns had been expressed by Trochu regarding the uniform arena rates for
the area
Mr Boake moved to table this concern until the next meeting when further information
can be presented regarding the arena rates for the facihttes in the municipality ARENA USER
CARRIED RATES TABLED
A report on the Oct 8/97 Three Hills Airport Commission meeting, attended by Mr Wagstaff
was presented The Commission is investigating costs for a fuel dispensing system at the
airport and has received an offer for this service from Mr Elroy Koch Mr Koch has
proposed in lieu of a six year guarantee to supply fuel at the airport he will purchase a fuel AIRPORT
dispensing system, charge a $0 15 per litre surcharge on the fuel to recuperate the purchase COMMISSION
costs of the fuel tank When the purchase costs are recovered the ownership of the fuel tank REPORT RE. FUEL
will be transferred to the Commission It was also reported PBI has also offered to operate the DISPENSING
fuel dispensing system for a cost reduction on their fuel purchases The possibility of the SYSTEM
Commission, the MD or the town of Three Hills financing the fuel dispensing system was
discussed along with options of installing a keylock system for fuel dispensing keeping the fuel
surcharge and once the tank costs are recovered, using the surcharge monies towards airport
repairs and maintenance costs
MIMIN 4
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M.D OF KNEEHILL No_. 48 COUNCIL MINUTES
October 14, 1997
The estimates for the fuel dispensing system are $35 000 00 $40 000 00 (including fuel
purchase of approximately $7 000 00 to fill tank)
Mrs Lowen moved the M D. of Kneehill and the town of Three Hills equally contribute
(50% each) to the cost to purchase the fuel dispensing system for the Three Hills Airport
and recover these costs by levying a $01 S per litre surcharge on fuel purchased from this
dispensing system with the understanding once the fuel dispensing system purchase costs
are recovered the fuel dispensing system will become the property of the Three Hills Airport
Commission. Mrs Lowen further moved recommendations be made to the Three Hills
Airport Commission to look into a keylock system for the sale of fuel from this fuel
dispensing system and for the Commission to enter into agreements with all Three Hills
Airport users to purchase their fuel requirements from this fuel dispensing system.
CARRIED
It was further reported, the Mt Vernon Co op has provided the Commission with a quantity of
6' pipe and materials to run the water line from the property line to the airport The town of
Three Hills has contracted the boring and back hoe work to install the water line from the
property line to the airport A proposal will be presented for the town to donate labour to
cover pipe, for PBI to donate the backfilling requirements, and for the MD to provide the
hydrant and shut off valve It was reported the town has 4 hydrants on hand and cost of the
hydrant (estimate only and not confirmed) is $1,200 00 It was noted the M.D had not yet
received the minutes from the Oct 8/97 Commission meeting, which would provide further
details of these matters
ME* Mr Boake moved the M.D provide the fire hydrant and shut off valve for the water system
installation at the Three Hills Airport.
CARRIED
Mr Vickery reported the issue of a bylaw enforcement officer had been briefly discussed at the
recent Land Use Bylaw open house in Acme Mr Bert Jackson, councillor for Acme, had
advised the urban jurisdictions of Acme, Linden, Irricana and Beiseker were looking into a
joint sharing arrangement for a bylaw enforcement officer Mr Vickery discussed the
mm� possibility of having a joint bylaw enforcement officer with the urban centres in the
municipality Mr Vickery advised Trochu would be taking this proposal to their next council
meeting The advantages of having a bylaw enforcement officer in the M.D were discussed
It was noted, Alberta Transportation and Utilities estimates every $1 00 spent in bylaw
enforcement saves $3 00 in road maintenance Mrs Lowen requested each councillor indicate
whether or not h/she was in favour of the towns and villages in the municipality sharing the
services of a bylaw enforcement officer with the M.D The majority of councillors indicated
they were in favour of such an arrangement
Mrs Lowen moved to table agenda item #10, Road Naming Policy
CARRIED
Mr Jeffery reported approximately 40 people attended an open meeting on Oct 2/97
sponsored by the Trochu chamber of Commerce, to determine if there was enough interest to
consider building a new hall The meeting resulted in a decision to form a committee to look
into all available options Options include utilizing the existing curling rink renovating and
adding onto the present hall or building a new facility This committee will hold its first
meeting Monday, October 20/97 at 7 30 P M at the Trochu Curling Rmk and requests the
M.D 's presence and input
,aR
Mrs. Lowen moved Mr 1Tckery and Mr Wagstaff attend this meeting
CARRIED
Mr Jeffery reported the M.D of Rocky View is arranging a bus trip to Swift Current to view
Snowfluent technology and has extended an invitation to all CAAMD &C municipalities to join
them in this tour It was noted Snowfluent technology is used to get rid of wastewater over
MIMIN
FUEL DISPENSING
SYSTEM FOR
THREE HILLS
AIRPORT
MD
CONTRIBUTION
TOWARDS WATER
INSTALLATION AT
AIRPORT
BYLAW
ENFORCEMENT
OFFICER
' Ile
ROAD NAMING
POLICY TABLED
r'
TROCHU HALL
COMMITTEE
��JAiJa r•�
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M.D. OF KNEEHILL No 48 COUNCIL MINUTES
October 14, 1997
the cold winter months by turning it into snow crystals Rocky View plans to leave Thursday,
Nov 27/97 stay overnight and return Friday, Nov 28/97 A bus will be rented and it is
suggested 2 people from each CAAMD &C jurisdiction attend Rocky View will cover the SNOWFLUENT
costs of the bus and refreshments on the way Accommodations will be at own expense and TOUR
PNO
Rocky view has requested a RSVP by Oct 21/97 o
,&.KY �oJ y Rn✓sm w !a6
Mr Vickery moved Mr Boake and Mr Cunningham attend this tour�,o,
CARRIED SURVEY
REFERRED TO
Mr Wagstaff moved agenda item #13, My Canada Is Survey, be referred to the EXEC. COMM.
Executive Committee for completion. G!
CARRIED
Mr Vickery reported the local newspaper does not have a current picture of Council, one that
includes Mrs Vetter, the new Councillor for Division Four The council picture is used in
many congratulatory notices (e.g graduation and fire week) COUNCIL
PHOTOGRAPH
Mr Vickery moved the Three Hills Capital newspaper be requested to take a photograph of ors �}�_ F*1
council for use in the newspaper notices. Na' °fir'
CARRIED
Mr Jeffery reported the M.D s insurance adjusters Baldwin & Associates, have advised on
the water meter installations in the hamlets of Huxley, Swalwell and Wimborne and claims
arising from the failure of some of the water fittings The adjuster has advised the water meter
manufacturer, Jano Metal Products Inc., is not in a position to consider preemptive repair to
reduce the potential exposure in this matter, as requested by the M.D The adjusters have
noted it may be prudent, on the M.D 's part to inform the involved homeowners of the
potential problem thus giving them the option to replace the water meter units themselves
thereby negating any potential serious problems that may anse The adjuster notes the overall
liability does rest with the supplier of the fittings and that the supplier appears willing to take
the chance on them and it is of little concern to them of the inconvenience it would cause those
affected A discussion followed on the best way to handle the situation
Mrs. Lowen moved a letter be sent to Jano Metal Products Inc., requesting the company to
cover the costs for the replacement of these water meters, installed in the hamlets of
Huxley, Swalwell and Minborne.
CARRIED
Mr Hoff moved the meeting adjourn
Time 4 45 P M
r
CARRIED
Reeve
Munictp 1 dmmis ato
INSURANCE
ADJUSTERS
REPORT RE.
HAMLET WATER
METERS
,,_
ADJOURNMENT
MIMIN 6
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JOHN C JEFFERY REPORT
September 23- October 14, 1997
REPORT.
Balance Forward $ 46.00
1 Gave Alan Hazel 12 M.D pins
2 Gave 1 map to Trochu Fire Dep t 1000
3 Pending Report see attached
Balance $ 56 00
CORRESPONDENCE.
1 Oct 6/97 RC #29477 $1,375,492.69 AB Treasury SH 583Grant
2 Oct 9/97 RC #29515 $1,800 00 Bearspaw Petroleum Surface Lease
3 Oct 9/97 RC #29516 $13 904 00 AB Treasury STEP Grant ($5,740 00), Keivers Park
Grant ($8 000 00) Fines distribution ($164 00)
4 Sept 15 & Sept 30/97 AB Gazette
5 Oct 14 Golden Hills Regional Div #15 agenda
6 Sept 9/97 Golden Hills Regional Div #15 meeting minutes
7 Sept 26/97 Brownlee Fryett Municipal Law Bulletin.
8 Sept/97 ARMAA Conference information
9 Aug/97 Fines Disbursement Detail
10 Sept 23/97 AAMD &C letter requesting job description for bylaw enforcement officer
11 Sept /97 Canadian Speeches magazine
12 Sept/97 environmental Science & Engineering magazine
13 Sept /Oct 97 Electrical Line magazine
14 Sept/Oct 1997 Liberty magazine
15 Industry Canada's `Community access Program Proposal Guide
16 Sept/Oct 1997 Municipal Networking newsletter
17 Sept /97 Connexion newsletter
18 Autumn 1997 Imperial Oil Review
19 Sept/97 Profit magazine
20 Sept /97 AAMD &C s Contact newsletter
21 Sept /97 Confluence newsletter
22 Fall 1997 Fall 1997 Bright Ideas newsletter
23 Sept /97 APC Currents magazine
24 Oct/97 Seniors Advisory council `Update newsletter
25 Sept /97 Marigold Report
26 Oct/97 TechLine newsletter
27 Employment Opportunity - CAO, County of Barrhead
28 Employment opportunity Director of Finance, Town of Strathmore
29 Employment Opportunity Journeyman Mechanic, City of Camrose
30 Employment opportunity Public Works Foreman, Town of Wembley
31 Seminar advertising Microsoft Office
32 Seminar advertising - Ideas That Matter
33 Seminar advertising Public Private Partnering in Canada
34 Conference advertising The City View
35 Seminar advertising Successful Money Strategies Seminar
36 Conference advertising Capital Health Authority Suppliers Fair
37 Advertising Canadian Parliamentary Guide 1997
38 Advertising Agri Fab Lumber
39 Advertising Kai Tire
40 Advertising - Beaver lumber
41 Advertising - 1997 Personalized Holiday Cards
42 Advertising The Hampshire Collection
43 Advertising American Express
44 Advertising Alberta Consumer Product Survey
45 Advertising Bridge Brand
46 Advertising Alberta Fire Chiefs Association
47 Advertising Chomik Architectural Group
48 Advertising AB Society of Engineering Technologists
Minute/jcjrcport I997doc
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JOHN C JEFFERY REPORT
September 23- October 14, 1997
49 Advertising Mill Log Equipment Co
50 Advertising - Workflo Systems Inc
51 Advertising Autodesk Inc
52 Advertising - Maclean s
53 Sept 17 24 & Oct 1/97 newspaper The Olds Albertan
54 Sept 24 & Oct 1, 8/97 newspaper The Capital
HOME OCCUPATION AND DEVELOPMENT PERMITS
I R.B Reimer Holdings Ltd SE 24 30 26 W4
2 Equipment storage buildings (50'x100 each) $180,00000
2 Gaudet, Rudy & Celeste
House & garage
3 Fulling Sherman
Pole shed 30'x48'
4 Schultz, Richard
Manufactured home l6'x80'
NE 23 29 21 W4
$130,00000
NW 5 32 25 W4
$5,00000
SW7 32 23 W4
$65,00000
5 Valleyview Colony SW 16 32 26 W4
Laundry & Boiler Room & 2 Five plex residences $300,0000
6 Unipork Genetics (A Div Of UGG) SW/SE 3 31 26 W4
Hog barn addition (550 sow farrow to finish) $477,87200
7 Vern Crawford 571874 Alberta Ltd NW 24 31 23 W4
poultry barn 45'x2l 0' $113,00000
8 Kneehill Soil Services NW of SW 9 31 25 W4
30 000 USG NH3 storage facility on skids $75,00000
9 582935 Alberta Ltd NE 27 30 25 W4
I new barn renovation to existing barn
& lagoon for 3,000 feeder hogs $9000000
10 Neibauer, John SE 5 34 23 W4
Shed $6,00000
I I Toews, Roland SE 14 31 25 W4
replace mobile with home (32'x52') & garage (28'x3O') $85,000 00
Minute/jejrepoft 1 997doc
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UPCOMING DATES
October 17, 1997
October 23, 1997
October 28 1997
October 29 1997
November 4, 1997
November 6 1997
November 10, 1997
November 12, 1997
November 18 20/97
November 24, 1997
November 25 1997
December 2, 1997
i
December 4 1997
December 5, 1997
December 9, 1997
December 18, 1997
December 22, 1997
December 24, 1997
January 5, 1998
JD/PENDING.DOC
PENDING FILES AS AT OCTOBER 14,199
Fall CAAMD &C Central Zone Meeting
M.D of Acadia 1000 A.M
Executive Committee Meeting M.D office at 9 00 A.M
Orgamzational Meeting 8 30 A.M.
Council Meeting (following Organiz
Tax Sale 1 00 P M
Leave open for Council meeting if n
Village of Torrington Open House n
Executive Committee meeting M.1:
Council Meeting 8 30 A.M
Village of Torrington Dissolution Vc
AAMD &C Convention, Edmonton
Executive Committee if necessary
Council meeting - M.D office at 8 3
Brownlee Fryett Presentation re MF
Executive Committee meeting - M.1;
M.D Christmas Party Huxley Com
Council Meeting M.D office at 8 3
Executive Committee meeting M.D
Council Meeting M.D office at 8 3
Office closes at Noon for Christmas
Office re opens at 8 00 A.M
J�v. /"' /) V ". 7F,rs
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PENDING FILES AS AT OCTOBER 14,199
PENDING FILE RECAP SEPTEMBER 23, 1997
1 Linden Rubble Pit (Dec /96) Awaiting Bob Boake or Schmautz Pit
2 Cross Boundary Garbage Dumping (May /97) Awaiting Drumheller & District Solid
Waste Ass'n engineering report
3 Red Deer River Corridor Integrated Management Plan (July /97) Should be re opened
this month
4 Braconnier Park (July /97) Land Transfer in Progress
5 Invoicing for Structural Fires (Aug/97) Awaiting meeting date from Bob Boake and
Marylea Lowen.
6 Joint Services see separate report
7 Recreation Grants and Policies /Three Hills see above If approved letters to all towns
and villages asking for deficits
8 AB Senior Summer Games We supported Mari on Committee
9 Buffalo Jump park (July /97) Awaiting reply from Ty Lund
10 AT &U Secondary Partnership Review Request (Aug/97) Another letter sent requesting
response to Oct /96 letter
11 Regional Water Committee June /97) We agreed $1 00 per capita to participate in water
study Awaiting next meeting
12 FCSS Funding & Regional Board Aug 27/97 last meeting Marylea on Committee To
approve funding for KCRB & Seniors Outreach School Division volunteered to take
over KCRB and MD agreed
13 AgPro Grain Inc Redesignation approved July 22/97
14 PA System for Council Room to be purchased
15 Ag Exhibition Group No M.D involvement Holding $812 11 in trust account
16 Traffic Fatality South & East of Acme (June /97) No comments insurance handling
matter
17 Equity Water Costing - (Mar /97) Requested a full accounting from Three Hills Will re
ask ASAP
18 Carbon transfer site - Drumheller sent letter to Carbon. Awaiting Carbon's response
19 Save Harmless Agreements - sent out to all towns and villages
20 AAMD &C Petroleum Buying Group monitoring prices
21 Schmautz Pit (Sept /97) Update to follow through environmental requirements
22 Bleriot Ferry working on agreement with Ledcor and leaving with AT &U until "bugs"
out of new ferry
23 Canada Infrastructure SH 836 project just completed File for grant
24 SH 806 Project (from nth of Linden to SH 583) Colin Stroeder Torchinsky, coming
back with various scenarios
25 Crestar Energy Request to Upgrade Road w/o 29 &32 33 24 W4 (July /97) Cost
share road work no response since July 30/97
26 Charlebois Agreement (July 18/97) Road Committee to meet with Barnes
27 Linden West Bridge (July /97) Asked Richard Marz, MLA to reassess
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PUBLIC WORKS SUPERINTENDENT REPORT
October 14, 1997
1 I reported to Council that the coin dispenser at Swalwell would cost $350 00 to
change over We installed one for $4144 which gives the user 200 gallons for $100
It was $0 25 for 50 gallons before.
2 Traffic counts on the Nacmine road are as follows
South end 627 over 3 days (209 per day)
North end 377 over 3 days (125 per day)
3 We had a buggy down for a while The boys found a dowel pin during an oil change
and it was making funny sounds in the differential We brought it in and found some
bearings had had turned so we changed them and it is back together
4 We're awaiting for a stretch of weather to finish off SH 837and paving on SH 582 and
other areas
5 I would like to set up a Parks and Cemeteries Commttee meeting. Also, a Safety
Committee meeting to go over a few things
Parks and Cemeteries Glen and Jim
Safety Committee Jim & Marylea
jd/pwsreport.doc
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MUNICIPAL DISTRICT OF KNEEHILL #48
AGRICULTURAL SERVICE BOARD / COUNCIL MEETING
OCTOBER 14, 1997
AGENDA
1 10:00 A.M. Call to Order
2 Approval of Agenda
3 Approval of Minutes From September 23 Meeting
and October 6 A.S.B Committee Meeting
4 Business Arising From the Minutes
5 Ag Fieldman's Report
6 New Business
A. Gordon Snell Scentless Chamomile Problem
B Transportation to Regional ASB Conference
C ASB Provincial Conference Hotel Booking
D Strategic Planning
E Next Meeting Date
7 Adjournment 3:00 P M.
Coming Events
Regional A.S.B Conference Lesheville November 6
AAAF In- service Training Grande Prairie November 24 28
Provincial A.S.B Conference Edmonton January 27 29
H
M D OF KNEEHILL No. 48
JOINT ASB /COUNCIL MINUTES
October 14, 1997
A point meeting of the M D of Kneehill council and Agricultural Service Board (ASB) was
held in the M.D of Kneehill office, 232 Main Street, Three Hills Alberta, on Tuesday
October 14 1997, commencing at 10:25 A.M
The following were present for the meeting
Reeve
Otto Hoff
Division Two
Councillors Marylea Lowen
Division One
Robert E Boake
Division Three PRESENT
Marjorie Vetter
Division Four
James M. Hanger
Division Five
Richard M Vickery
Division Six
M Glen Wagstaff
Division Seven
Kevin Hoppins
Farmer Member of the ASB
Mike Koot
Farmer Member of the ASB
Dawn Fortin
Ag Fieldman, M.D of Kneehill
Bernie Yakimyshyn
Head Agricultural Services Section,
ASB Program & Agricultural
Ms Billings then overviewed the strategic planning process that would be undertaken
Development Committees
De Jessiman
ASB Chairman County of Stettler
Laura Lee Billings
Rural Development Specialist,
AB Agriculture
Tim Detzler
Ag Fieldman M.D of Rocky View
John C Jeffery, Administrator
Jennifer Deak Assistant Administrator was also present and recorded the minutes
CALL TO ORDER
Mr Hanger, the ASB Chairman, called the meeting to order at 10 25 A.M and requested
those present introduce themselves Mr Hanger discussed the background history of the
M.D of Kneehill's review process of the ASB and the reasoning behind the decision to have
an ASB program Mr Hanger then noted the purpose of to day s meeting was to review
the new ASB Act and to participate in strategic planning for the direction of the M.D of
Kneehill's ASB program
APPROVAL OF
Mrs. Lowen recommended approval of the agenda. AGENDA
CARRIED
APPROVAL OF
Mr Hoppins recommended approval of the September 23/97 Joint ASR/Council meeting MINUTES
and October 6197 Committee meeting minutes
CARRIED
Ms Fortin presented the Ag Fieldman report (copy attached and forming part of these
AG FIELDMAN
minutes) Mr Vickery requested the notation in the parenthesis at the bottom of the first
REPORT
page be removed as it did not reflect the position of the municipality in this issue It was
agreed this be removed Mr Jeffery noted both he and Mr Vickery would be attending the
ASB CONFERENCE
session on intensive livestock operations at the upcoming ASB Conference scheduled for
Nov 6/97 in Leslieville It was noted Mr Cunningham would be participating on this panel
session and making a presentation It was reported the cattle scale, previously donated by
CATTLE SCALE
the M.D to the regional 4H clubs had been returned to the M.D and the ASB would be
RENTAL
overseeing the rental of this equipment It was agreed the same rate, as previously charged
for the scale, be set as the current rental rate for this equipment
STRATEGIC
Ms Billings then overviewed the strategic planning process that would be undertaken
PLANNING
requesting those present to indicate their expectations from this exercise Expectations
EXPECTATIONS
included budget, direction, involvement programs, scope, education
Mr Yakimyshyn reported on the new ASB Act, highlighting the major changes It was
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M D. OF KNEEHILL No. 48
JOINT ASB /COUNCIL MINUTES
October 14,1997
noted Section 3(1) provides that a Council has total authority to determine membership on
the ASB, it is Council s option whether to have members at large on the ASB, who can be
ratepayers or renters, Council can determine the number of members on ASB the ASB ACT REVIEW
Chairperson and the voting status of members Mr Jeffery requested clarification regarding
Section 12(3), inquiring whether the term `designated officer' had the same definition as the
Municipal Government Act, specifically with regard to salary reporting Mr Yakimyshyn
noted the designated officer was for the purpose of administering the AB Agriculture funds
ASB programs etc. and would look into Mr Jeffery's inquiry and advise The duties of
the ASB as set out in Section 2, were discussed along with Section 9, Minister's
representative Mr Yakimyshyn noted the preference is for the Minister's representative to
sit on the ASB but to have no voting rights Under Section 22 Entry on Land, it was noted
the Ag Fieldman must be present when entering lands under this section
Mr Jessiman, Chairman of the ASB for the County of Stettler, then discussed the ASB
organization in his municipality Mr Jessiman advised the municipal council is the ASB and
meet four times per year usually a half day meeting, which is called by the Chairman The
ASB Chairman coordinates with the Ag Fieldman and presents an ASB report monthly at
the council meeting. The County's ASB budget is $300 000 00 per annum (including
grants) The County has recently undergone a review of its ASB focusing on what it was
doing and how it was doing it A Review Committee comprising of the ASB Chairman,
ASB Vice Chairman and the Administrator along with two producers, appointed by each
councillor from each division met with a facilitator from AB Agriculture The summary
findings of this Committee were that there was a need to increase communication between
CO
the ASB and the ratepayers, the ASB did not want to duplicate a service if that service was
STETTLER ASB
already being provided by others Meetings were organized with producers to discuss
REPORT
issues (the Ag Fieldman was not present) Mr Jessiman noted a review process should be
an ongoing process In response to questions, Mr Jessiman advised the Ag Fieldman
reports directly to the Administrator - this keeps things consistent, there are no ratepayer
members on the ASB use the producers meetings to get input, the County has found mail
outs, newspaper articles and trade show booths to be an ineffective means of
communication, more effective communication has been achieved by attending Ag Society
meetings, putting ASB decals rather than County decals, on hats, pins and ASB vehicles
and equipment having demonstrations of ASB equipment at local fairs the top ASB
programs in Stettler are weed control trees (shelterbelts) and pesticide containers /control a
tree planter is loaned out and ASB staff do assist with tree planting, the ASB disposed of
most of the conservation equipment purchased (no till drill etc.) but kept their cattle scale
the biggest ASB expense is manpower (2 full time staff plus '/2 full time soil technician),
weed spraying is a large cost illegal drainage is becoming problem and the province is not
helping in this area
LUNCH RECESS
On behalf of the ASB Mr Hanger thanked Mr Yakimyshyn and Mr Jessiman for their
presentations The meeting recessed for lunch from 12 10 P M 1 15 P M.
JESSIMAN OUT OF
When the meeting reconvened, Mr Jessiman thanked the ASB for inviting him to make a
MEETING
presentation, wished the ASB success in their strategic planning and left the meeting time
1 15PM
Mr Tim Detzler Ag Fieldman, M.D of Rocky View, discussed the ASB operations in his
municipality, noting last fall a strategic planning session for the ASB was done which
resulted in the ASB board structure changing from 2 councillors, 2 farmer members and an
AB Agriculture representative to 4 farmer members, 3 councillors and a representative from
AB Agriculture The net ASB budget is $200,00000 with an operating budget of
$350 000 00 The ASB meet four times per year, the Ag Fieldman does attend council MD OF ROCKY
meetings but, because of the administration structure of Rocky View, does not present a VIEW ASB
report this is done by the Director and /or ASB Chairman ASB appointments are done REPORT
annually but will be going to two year appointments to ensure some continuity of board
members Rocky View is not as agriculturally oriented as some areas and there is a lot of
urban development occurring in the municipality The main focus of the ASB is weed
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M.D OF KNEEHILL No. 48
JOINT ASB /COUNCIL MINUTES
October 14, 1997
control and sustainable agricultural programs, which are 100% funded through CASCI,
CAESA ($65,000 00 grant last year), the ASB does not wish to duplicate any service that is
provided by private enterprise The municipality addresses the weeds on its road sides and
highways and has a three year rotational weed spraying program that covers the entire
municipality In the public relations department the ASB promotes an annual farm family
award and provides a $500 00 scholarship to Olds College The ASB provides farmer
pesticide training has very little rental equipment (no cattle scale) does tree shelterbelt
planning and applications 275 000 trees distributed per year the M.D has 5 tree planters
that it rents out ($50 00 per day), the ASB does not assist with tree planting. In response to
questions, Mr Detzler advised a typical day is spent taking telephone calls, especially about
weeds and doing weed inspections in the winter months it is planning and grant
applications, holidays are taken in the winter, the Public Works department looks after
roadside mowing Did a three year strategic plan last year in a one day session,
administration staff put it together and it was ratified by the ASB and Council, the plan
involved vision, goals etc. and involved the administration Mr Detzler recommended the
involvement of the administrator in the strategic planning process noting it proved very
good and provided a better perspective of the AD
Mr Hanger thanked Mr Detzler for his presentation Mr Detzler thanked the ASB for the
opportunity to meet with them and wished them well in their strategic planning process
Mr Detzler left the meeting time 2 00 P M
The farmer members then presented a snapshot of their perspective of agriculture in the
M.D Mr Koot advised the feather industry was an important aspect of farming in Kneehill
and proceeded to provide statistics on the turkey and chicken producing operations in the
M.D Mr Jeffery requested copies of these statistics, noting the information was an
excellent planning tool Mr Koot advised the information was obtained from the marketing
board and would be updated Mr Koot noted most poultry barns in the M.D are old,
operating at a maximum capacity and will require replacement in the future It was also
noted people needed to be educated about manure management and information meetings
should be held to educate people on agricultural issues Mr Hoppins noted, given the
location of two to three large elevator facilities in the M.D , agriculture is here to stay the
best land and best growing conditions can be found in the area and an ASB is needed
A discussion followed on issues facing agriculture in the future Some issues mentioned by
those present included grain elevator locations, infrastructure intensive livestock
operations, manure disposal, weeds, planning issues. Those present then participated in an
exercise visioning the agriculture news headlines in the year 2002
Ms Fortin then overviewed the proposed plan for the ASB This includes Russ Horvey
and Dawn visiting all the councillors to discuss direction, having kitchen table discussions
with councillors and ratepayers, March/98 deciding on the major program focus for the
summer and then developing a long term (3 5 years) plan Mr Vickery noted Ms Fortin
could attend the upcoming Divisional meetings Ms Billings inquired whether those present
were committed to the process proposed by Ms Fortin and an affirmative response was
received Ms Billings then focused on what was required this year for the ASB It was
agreed weed control would be the main focus of the ASB followed by water control
awareness /education programs, promotion and structure (how to operate) A discussion
followed on the weed program and suggestions included a pro active visible program,
flyers and news articles in the AB Agriculture newsletter with photos, ASB decals instead of
MD decals on ASB equipment tour of facilities in the M.D , have people ask "Will the ASB
do this for me ?"
It was agreed a committee of Kevin Mike Jim and Marylea discuss the ASB structure
Mr Hanger thanked everyone for participating in the strategic planning process and
adjourned the T6et-ihg time 3 00 P M i t
Chairman
DETZLER OUT OF
MEETING
FARMER
MEMBERS
PRESENTATIONS
FUTURE AG
ISSUES
KNNEHILL ASB
PLAN
ADJOURNMENT
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Municipal District of Kneehill #48
Agricultural Fieldman's Report
October 14, 1997
Harvesting is pretty well complete at this point Good thing since winter will be upon us
soon!!
Spraying is now complete I sprayed all of the Secondary Highways as well as any trouble
spots reported A total of 214 riles was sprayed The breakdown by division is as
follows
Division 1
31 miles Division 5 - 31 miles
Division 2
23 miles Division 6 - 27 mules
Division 3
29 miles Division 7 - 24 mules
Division 4
49 mules
These figures do not take into account that both sides of the road were sprayed
I've been busy obtaining computer estimates which have now been submitted to the capital
committee The estimates range from $2300 to $2500
I went out with Russ Horvey on October 29 to look at the Chamomile situation on the
quarter farmed by Gordon Snell The Chamomile was in full bloom when we were at the
site We drove into the field to the west where some of the watershed was located to see
if the chamomile could have originated anywhere else We did not find any other patches
of Chamomile on the land to the west or the south, so luckily the problem is contained to
this quarter so far
Russ and I discussed possible solutions to this problem For this year, the most
effective option would be to burn the plants that are currently there Next spring, an
application of tank mixed Ally(at 3g/ac) and 2 4 D(at 300 400 ml/ac) would kill the
seedlings and likely another application would be necessary later in the season The cost
of the chemical would be approximately $7 /ac Another chemical option would be
Lontrel(at 336m Yac) This would control the weeds through the growing season and a
late fall application might be necessary The cost of Lontrel at the above rate would be
about $45 /ac Spraying would be required over a couple of years After the population of
Chamomile was significantly decreased water tolerant plants (e.g Reed Canary Grass,
Meadow Foxtail, Tall Fescue Alsike Clover, Bird's foot Trefoil) could be seeded in the
area to provide some competition and further control Russ also mentioned the possibility
of doing some chem fallow demonstrations in conjunction with the Alberta Reduced
Tillage Initiative
Jim Hanger and I went to meet with Stan Milan on October 1, 1997 We
discussed what would be effective on the site in terms of weed control and the possibility
of doing some demonstrations on the site Stan stated that he would be in favor of doing
demonstrations, but he also felt that the uniqueness of the situation
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right justify some assistance from the M.D We told Stan that his concerns would be
addressed before the council I sent Stan a letter outlining the plan of control along with
the cost involved (dated October 3, 1997)
On October 2, Laura Lee Billings and I met with Maureen Bolen from the Alberta
Agriculture, Food and Rural Development Strathmore Office to discuss the Strategic
Planning Process and what is involved We also met with Jim Laslo from the County of
Wheatland who provided some insight into how their service board operates and some of
the programs they have in place
The A.S.B committee met on October 6, 1997 in order to plan for the meeting on
October 14 as well as to begin formulating some thoughts to incorporate into our
Strategic Plan We had a very productive meeting with alot of great ideas being put forth
The Provincial A.S.B Conference is January 27, 28 and 29 at the Mayfield Inn
Edmonton I phoned to make reservations for our A.S.B the Mayfield Inn is completely
booked I called the overflow accommodation hotel which is the Royal Inn West
Edmonton I made reservations for everyone there and I have passed that information
along to each of you If there are any changes, let me know and I can make those
arrangements There are two rooms reserved for each Municipality at the Mayfield Inn
Unless there are any objections, I thought I would cancel them so we could all be in the
same hotel
I attended the M.D Open House on October 8, 1997 The discussion was very insightful
and I was able to see a few of the ratepayers from the M.D I was unable to attend the
Open House in Acme but I understand it was not near as calm and relaxed
The Shelterbelt Workshop on October 9 was quite successful and very educational There
was alot of very good material delivered by the speakers (e.g. the advantages of
shelterbelts) I hope to pass some of the information discussed to some of the ratepayers
in the Municipality when further promoting the shelterbelt program.
Don't forget to let me know if you will be attending the Regional A.S.B Conference in
Leslieville as well as any resolutions that you may have in mind I need know by October
19, 1997 Also, review the reservation list for the Provincial Conference and advise me of
any changes that are necessary
Respectfully subnutted
Dawn Fortin
Agricultural Fieldman
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You know very well that
.1 asked for a wedge "
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