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HomeMy WebLinkAbout1997-10-14 Council Minutes0 is �J lJ M.D. OF Kr AGENDA - COUNCIL ) 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Financial Reports 6 Accounts Payable APPOINTMENTS. 9.00 A.M 1000A.M 300PM GENERAL ITEMS Mr Lonnie McCook I Joint ASB /Council Meeting see agenda item # 17 Public Hearing see agenda item #18 7 Joint Services 8 Three Hills Airport Commission Report 9 Bylaw Enforcement Officer 10 Road Naming Policy 11 Trochu Arena Committee 12 CAAMD &C Snowfluent Technology Tour 13 My Canada Is Survey 14 Council Pictures TRANSPORTATION ITEMS 15 Public Works Superintendent Report 16 Bridge Priority List 1998, 1999, 2000 AGRICULTURAL SERVICE BOARD. 17 Joint ASB Meeting PLANNING ITEMS 18 Public Hearing re Road Allowance Closure West of NW 11 & SW 14 29 23 W4 LATE ITEMS 1 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES October 14, 1997 A regular meeting of council was held in the M.D of Kneehill office 232 Main Street Three Hills, Alberta, on Tuesday, October 14th, 1997, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake Marjorie Vetter James M Hanger Richard M. Vickery M Glen Wagstaff Division Two Division One Division Three PRESENT Division Four Division Five Division Six Division Seven John C Jeffery, Administrator Jennifer Deak, Assistant Administrator was also present and recorded the minutes EXEC. COMM The Executive Committee report was presented REPORT Under Executive Committee #2 (AAMD &C Correspondence re New Traffic Safety Act), Mr Jeffery advised there is currently no provincially defined road protocol with regard to emergency vehicles responding to emergency situations on highways Mr Jeffery further EMERGENCY noted, Mr Cunningham was looking into this matter as the M.D had previously established a PROTOCOL protocol for emergency situations on local roads Under Executive Committee #6 (Letter to the Hon Walter Paszkowski re SH806), Mr LINDEN WEST Jeffery further reported Richard Marz, MLA, has received copy of the letter from the Hon BRIDGE Walter Paszkowski to the M.D regarding this bridge The Minister advises the bridge file has 11�1'a been reviewed and replacement is not warranted as the low level crossing is functional Mr Marz also advises Mr Paszkowski is a very strong advocate for getting more dollars into infrastructure It was noted a meeting with the Minister and the MLA is being scheduled SH PROJECTS during the Fall Convention THRU Under Executive Commttee #8 (Snowplowing Grading and Other Services to Towns and RURAL/URBAN Villages), it was clarified the Executive Committee recommendation was for copies of the CENTRES JDIMIN DUNCAN PETERS It was reported former councillor, Mr Duncan Peters passed away on Friday, October 10/97 PASSING Mr Peters served as Division 4 Councillor from April 1955 to December 1969 Deepest REPORTED condolences were expressed to the family It was agreed to send flowers to Mrs Jessie Peters and to notify the AAMD &C for the `in memonam" recording in the annual AAMD &C handbook. CALL TO ORDER Reeve Otto Hoff called the meeting to order at 8 30 A.M APPROVAL OF Mr Vickery moved approval of the agenda. AGENDA CARRIED APPROVAL OF Mr Vickery moved approval of the September 23, 1997 council and Joint ASB✓Council MINUTES minutes. CARRIED JCJ REPORT Mr Jeffery s report was presented TORRINGTON A request was made to obtain information regarding the date and time of the open house at the MEETING village of Torrington re dissolution It was agreed to travel in the M.D van, to the CAAMD &C fall zone meeting, on October CAAMD &C ZONE 17/97, at Acadia Valley, and to meet at the M.D office at 6.45 A.M Mrs Lowen advised she MEETING would meet the van in Momn APPROVAL OF JCJ Mr Hanger moved approval of Mr Jeffery's report. REPORT CARRIED EXEC. COMM The Executive Committee report was presented REPORT Under Executive Committee #2 (AAMD &C Correspondence re New Traffic Safety Act), Mr Jeffery advised there is currently no provincially defined road protocol with regard to emergency vehicles responding to emergency situations on highways Mr Jeffery further EMERGENCY noted, Mr Cunningham was looking into this matter as the M.D had previously established a PROTOCOL protocol for emergency situations on local roads Under Executive Committee #6 (Letter to the Hon Walter Paszkowski re SH806), Mr LINDEN WEST Jeffery further reported Richard Marz, MLA, has received copy of the letter from the Hon BRIDGE Walter Paszkowski to the M.D regarding this bridge The Minister advises the bridge file has 11�1'a been reviewed and replacement is not warranted as the low level crossing is functional Mr Marz also advises Mr Paszkowski is a very strong advocate for getting more dollars into infrastructure It was noted a meeting with the Minister and the MLA is being scheduled SH PROJECTS during the Fall Convention THRU Under Executive Commttee #8 (Snowplowing Grading and Other Services to Towns and RURAL/URBAN Villages), it was clarified the Executive Committee recommendation was for copies of the CENTRES JDIMIN M.D. OF KNEEHILL No 48 COUNCIL MINUTES October 14, 1997 letter to be sent to Mr Rob Penny Regional Director, Alberta Transportation and Utilities, Red Deer and the Minister of Transportation, Hon Walter Paszkowski Under Executive Committee #10 (Letter from Drumheller & District Solid Waste Management TRANSFER SITE Association re Transfer Station Gates) it was agreed to have Mr McCook and Mr Boake GATE INSPECTION inspect the transfer site gates at all locations in the municipality �z46W-0^Y-*.1 Mrs Lowen expressed concerns regarding the parking of M.D equipment along the road side ; during the week end and it was agreed, when leaving equipment on location in the M.D PARKING OF MD during a week end the equipment operator should request permission from a local farmer to EQUIPMENT park this equipment in the farmyard The removal of the equipment from the roadside would deter vandalism to the machinery Under Executive Committee #18 (Village of Torrington Street Improvement Program (SIP) TORRINGTON SIP Grant), Mr Jeffery requested Mr Hoff, Mr Vickery and Mr McCook meet with him to GRANT further review this matter N° ' ^'�" `7 ! IAI e7 Under Executive Committee #19 (Elected Officials Disaster Services Orientation Course) it DISASTER was agreed the Reeve, Deputy Reeve and Mrs Lowen attend this course SERVICES COURSE 7Z-7,77-77 Under Executive Committee #22 (AAMD &C Fall Convention Workshop Panel) Mr Jeffery advised he would also like to attend Mr Cunningham's presentation on intensive livestock ASB /AAMD &C operations, to be given at the ASB Conference, on November 6/97 at Leslieville WORKSHOP Mr Lonnie McCook, Public Works Superintendent entered the meeting time 9 10 A.M MCCOOK INTO MEETING Under Executive Committee #24 (Cattle Scale), it was agreed to advertise, in the local newspaper, the availability of the cattle scale for rental through the ASB department CATTLE SCALE Under Executive Committee #25 (Mt Vernon Water Co op Ltd) Mr Hanger and Mr McCook briefly updated Council on the status of the water project MT VERNON WATER CO -OP Under Executive committee #34 (Joint Meeting with Towns and Villages re Kneehill Ambulance), the Executive Committee's recommendation for the 1998 Divisional Meetings to be scheduled and the meeting date to re address the Kneehill Ambulance issue be set following these Divisional Meetings was discussed Mr rickety moved the 1998 Divisional Meetings be scheduled as follows 1998 DIVISIONAL Monday, February 9, 1998 Divisions 6 & 7 at the Huxley Community Hall MEETING DATES Wednesday, February 11, 1998 Divisions 4 & S at the M D of Kneehill office Thursday, February 12, 1998 Divisions 1, 2 &3 at the Carbon Community Centre. CARRIED Mrs. Lowen moved the M.D., towns and villages Joint Kneehill Ambulance meeting be JOINT KNEEHILL scheduled for February 25, 1998, commencing at 7 00 P M AMBULANCE CARRIED MEETING DATE Mr Vickery reported Mr Onus had received confirmation of grant approval, in the amount of WILDROSE FDTN $30,000 00, from the Wild Rose Foundation This conditional grant money is to be used GRANT TO towards the replacement of an ambulance unit AMBULANCE Mr Boake moved approval of the Executive Committee report. APPROVAL OF CARRIED EXEC. COMM. The Public Works Superintendent report was presented PWS REPORT Under report item #5 request to schedule Parks and Cemeteries Committee (Mr Wagstaff and Mr Hanger) and Safety Committee (Mrs Lowen and Mr Hanger) meetings it was agreed to PARKS & SAFETY schedule time after the October 28/97 or, if necessary, the Oct 29/97 council meeting for these COMM MEETING MIMIN 2 M D. OF KNEEHILL No. 48 COUNCIL MINUTES October 14, 1997 Committee meetings DATES Mrs Lowen also noted she and Mr McCook were to arrange a meeting with Mr Jack Barnes MEETING WITH to discuss the road agreement (NE 24 29 23 W4) JACK BARNES Mr Hanger advised he had travelled on SH 837 and the portion of road addressed by the road crew was in excellent condition and much improved Mr McCook noted the section of road SH 837 PROJECT would be chipped using the chips from of the Garson Pit Mr Vickery moved approval of the Public Works Superintendent report. CARRIED APPROVAL OF PWS REPORT Mrs Lowen reported the following dates had been set for the Regional FCSS meetings October 29, November 12 and December 2/1997 commencing at 7 00 P M at the M.D of REGIONAL FCSS Kneehill offices MEETING DATES The Bridge Priority List 1998 1999 2000 was distributed Mr McCook noted this list was prepared in conjunction with the M.D three year Road Program A discussion followed on the changing demographics of the municipality, the changes in traffic patterns due to elevator closures, the impact of intensive farm operations the relocation of elevators, from the urban centres to the rural areas and the unknown impact of these changes on traffic patterns and the infrastructure APPROVAL OF Mr Wagstaff moved the Bridge Priority List 1998, 1999, 2000, as presented to Council, be BRIDGE PRIORITY accepted and approved LIST CARRIED '!--fiuwo 7 Aor GE USr hors 7 A>dJ It was agreed a Fall Road Tour be scheduled to review the Road Program and project priorities in light of the changing demographics of the municipality A date of October 22/97, commencing at 8 30 A.M. was scheduled for the Road Tour Each Councillor was requested to provide a 4 6 mile road project option, to Mr Jeffery, prior to the Road Tour FALL ROAD TOUR Mr Hanger the Chairman of the ASB, noted the Joint ASB /Council meeting scheduled for 10.00 A.M had been arranged to undertake some strategic planning on the direction of the M.D 's ASB program Mr Hanger requested Council give consideration to having the entire JOINT Council remain on the ASB for the next year noting he felt it was very important all members Ass /COUNCIL of Council be involved in the planning process of the ASB Mr Jeffery noted in 1996, the ME_ ET ASB revenues exceeded their expenses by $3,000,00 The meeting then recessed to hold the scheduled Joint ASB /Council meeting time 10 15 A.M Mr McCook was not present when the Council meeting continued time 3 03 P M Mrs. Lowen moved Council recess in order to hold the Public Hearing scheduled for 3 00 RECESS FOR PM PUBLIC HEARING CARRIED ,n,. o»-",` Mr Cunningham Development Officer, was present when the meeting reconvened time 3 15 P M CUNNINGHAM INTO MEETING Mr Hanger moved the Council meeting reconvene, the Public Hearing portion of the meeting being completed CARRIED Mr Vickery moved first reading to Bylaw #1380, this being the bylaw to close to public travel and create title to the following described highways, subject to rights of access, BYLAW #1380 granted by other legislation CLOSURE OF That portion of the statutory road allowance lying west of the North West Quarter Section ROAD of 11, Township 29, Range 23, West 4`h Meridian (NWII- 29- 23 -W4) and that portion of the ALLOWANCE JD/MIN 3 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES October 14, 1997 statutory road allowance lying west of the South West Quarter Section of 14, Township 29, Nwl l & sw 14 - Range 23, West a Meridian (SW 14- 29- 23 -W4) 29 -23 -W4 CARRIED It was noted this bylaw must receive approval by the Minister of Transportation and Utilities prior to second and third readings It was agreed to wait until copies of the easement agreements between AB Power and the land owners regarding the power poles placed on the existing road allowance (west of NW 11 & SW 14 - 29 -23 W4) were received before forwarding this documentation to the Minister of Transportation Mr Cunningham left the meting time 3 20 P M CUNNINGHAM Mr Vickery discussed the possibility of the M.D reimbursing employees who receive the flu OUT OF MEETING shot, noting the reports are for a severe flu epidemic this year REIMBURSEMENT Mr Boake moved any M.D. employee receiving a flu shot this year be reimbursed for the OF FLU SHOT cost of same. COSTS TO CARRIED EMPLOYEES A The September 30/97 Bank Reconciliation and Cash Comparison reports were presented APPROVAL OF Mrs Vetter moved approval of the financial reports, as presented FINANCIAL CARRIED REPORTS Mr Wagstaff moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Hoff, Vickery, Vetter and Lowen. APPROVAL OF CARRIED ACCOUNTS Mr Jeffery reviewed the Oct 3/97 letter drafted to the village of Carbon regarding the 1997 recreation grant and advising the M.D will reinstate this grant subject to the village agreeing to commit to joining an Advisory Board with the goal of this Board being to form a Regional Recreation Board by 1999 and the M.D agreeing to Carbon forming a board of administrators REINSTATEMENT and councillors to formulate a simple method of grant disbursement of M.D funds, ensuring OF 1997 equity for all rural users of urban facilities, and taking into consideration the M.D has no RECREATION management rights in any of the facilities GRANT TO CARBON Mrs. Lowen moved approval of the Oct 3/97 letter to the village of Carbon, as presented,Y CARRIED It was reported concerns had been expressed by Trochu regarding the uniform arena rates for the area Mr Boake moved to table this concern until the next meeting when further information can be presented regarding the arena rates for the facihttes in the municipality ARENA USER CARRIED RATES TABLED A report on the Oct 8/97 Three Hills Airport Commission meeting, attended by Mr Wagstaff was presented The Commission is investigating costs for a fuel dispensing system at the airport and has received an offer for this service from Mr Elroy Koch Mr Koch has proposed in lieu of a six year guarantee to supply fuel at the airport he will purchase a fuel AIRPORT dispensing system, charge a $0 15 per litre surcharge on the fuel to recuperate the purchase COMMISSION costs of the fuel tank When the purchase costs are recovered the ownership of the fuel tank REPORT RE. FUEL will be transferred to the Commission It was also reported PBI has also offered to operate the DISPENSING fuel dispensing system for a cost reduction on their fuel purchases The possibility of the SYSTEM Commission, the MD or the town of Three Hills financing the fuel dispensing system was discussed along with options of installing a keylock system for fuel dispensing keeping the fuel surcharge and once the tank costs are recovered, using the surcharge monies towards airport repairs and maintenance costs MIMIN 4 L M.D OF KNEEHILL No_. 48 COUNCIL MINUTES October 14, 1997 The estimates for the fuel dispensing system are $35 000 00 $40 000 00 (including fuel purchase of approximately $7 000 00 to fill tank) Mrs Lowen moved the M D. of Kneehill and the town of Three Hills equally contribute (50% each) to the cost to purchase the fuel dispensing system for the Three Hills Airport and recover these costs by levying a $01 S per litre surcharge on fuel purchased from this dispensing system with the understanding once the fuel dispensing system purchase costs are recovered the fuel dispensing system will become the property of the Three Hills Airport Commission. Mrs Lowen further moved recommendations be made to the Three Hills Airport Commission to look into a keylock system for the sale of fuel from this fuel dispensing system and for the Commission to enter into agreements with all Three Hills Airport users to purchase their fuel requirements from this fuel dispensing system. CARRIED It was further reported, the Mt Vernon Co op has provided the Commission with a quantity of 6' pipe and materials to run the water line from the property line to the airport The town of Three Hills has contracted the boring and back hoe work to install the water line from the property line to the airport A proposal will be presented for the town to donate labour to cover pipe, for PBI to donate the backfilling requirements, and for the MD to provide the hydrant and shut off valve It was reported the town has 4 hydrants on hand and cost of the hydrant (estimate only and not confirmed) is $1,200 00 It was noted the M.D had not yet received the minutes from the Oct 8/97 Commission meeting, which would provide further details of these matters ME* Mr Boake moved the M.D provide the fire hydrant and shut off valve for the water system installation at the Three Hills Airport. CARRIED Mr Vickery reported the issue of a bylaw enforcement officer had been briefly discussed at the recent Land Use Bylaw open house in Acme Mr Bert Jackson, councillor for Acme, had advised the urban jurisdictions of Acme, Linden, Irricana and Beiseker were looking into a joint sharing arrangement for a bylaw enforcement officer Mr Vickery discussed the mm� possibility of having a joint bylaw enforcement officer with the urban centres in the municipality Mr Vickery advised Trochu would be taking this proposal to their next council meeting The advantages of having a bylaw enforcement officer in the M.D were discussed It was noted, Alberta Transportation and Utilities estimates every $1 00 spent in bylaw enforcement saves $3 00 in road maintenance Mrs Lowen requested each councillor indicate whether or not h/she was in favour of the towns and villages in the municipality sharing the services of a bylaw enforcement officer with the M.D The majority of councillors indicated they were in favour of such an arrangement Mrs Lowen moved to table agenda item #10, Road Naming Policy CARRIED Mr Jeffery reported approximately 40 people attended an open meeting on Oct 2/97 sponsored by the Trochu chamber of Commerce, to determine if there was enough interest to consider building a new hall The meeting resulted in a decision to form a committee to look into all available options Options include utilizing the existing curling rink renovating and adding onto the present hall or building a new facility This committee will hold its first meeting Monday, October 20/97 at 7 30 P M at the Trochu Curling Rmk and requests the M.D 's presence and input ,aR Mrs. Lowen moved Mr 1Tckery and Mr Wagstaff attend this meeting CARRIED Mr Jeffery reported the M.D of Rocky View is arranging a bus trip to Swift Current to view Snowfluent technology and has extended an invitation to all CAAMD &C municipalities to join them in this tour It was noted Snowfluent technology is used to get rid of wastewater over MIMIN FUEL DISPENSING SYSTEM FOR THREE HILLS AIRPORT MD CONTRIBUTION TOWARDS WATER INSTALLATION AT AIRPORT BYLAW ENFORCEMENT OFFICER ' Ile ROAD NAMING POLICY TABLED r' TROCHU HALL COMMITTEE ��JAiJa r•� 5 M.D. OF KNEEHILL No 48 COUNCIL MINUTES October 14, 1997 the cold winter months by turning it into snow crystals Rocky View plans to leave Thursday, Nov 27/97 stay overnight and return Friday, Nov 28/97 A bus will be rented and it is suggested 2 people from each CAAMD &C jurisdiction attend Rocky View will cover the SNOWFLUENT costs of the bus and refreshments on the way Accommodations will be at own expense and TOUR PNO Rocky view has requested a RSVP by Oct 21/97 o ,&.KY �oJ y Rn✓sm w !a6 Mr Vickery moved Mr Boake and Mr Cunningham attend this tour�,o, CARRIED SURVEY REFERRED TO Mr Wagstaff moved agenda item #13, My Canada Is Survey, be referred to the EXEC. COMM. Executive Committee for completion. G! CARRIED Mr Vickery reported the local newspaper does not have a current picture of Council, one that includes Mrs Vetter, the new Councillor for Division Four The council picture is used in many congratulatory notices (e.g graduation and fire week) COUNCIL PHOTOGRAPH Mr Vickery moved the Three Hills Capital newspaper be requested to take a photograph of ors �}�_ F*1 council for use in the newspaper notices. Na' °fir' CARRIED Mr Jeffery reported the M.D s insurance adjusters Baldwin & Associates, have advised on the water meter installations in the hamlets of Huxley, Swalwell and Wimborne and claims arising from the failure of some of the water fittings The adjuster has advised the water meter manufacturer, Jano Metal Products Inc., is not in a position to consider preemptive repair to reduce the potential exposure in this matter, as requested by the M.D The adjusters have noted it may be prudent, on the M.D 's part to inform the involved homeowners of the potential problem thus giving them the option to replace the water meter units themselves thereby negating any potential serious problems that may anse The adjuster notes the overall liability does rest with the supplier of the fittings and that the supplier appears willing to take the chance on them and it is of little concern to them of the inconvenience it would cause those affected A discussion followed on the best way to handle the situation Mrs. Lowen moved a letter be sent to Jano Metal Products Inc., requesting the company to cover the costs for the replacement of these water meters, installed in the hamlets of Huxley, Swalwell and Minborne. CARRIED Mr Hoff moved the meeting adjourn Time 4 45 P M r CARRIED Reeve Munictp 1 dmmis ato INSURANCE ADJUSTERS REPORT RE. HAMLET WATER METERS ,,_ ADJOURNMENT MIMIN 6 E, 1*1 C 0 JOHN C JEFFERY REPORT September 23- October 14, 1997 REPORT. Balance Forward $ 46.00 1 Gave Alan Hazel 12 M.D pins 2 Gave 1 map to Trochu Fire Dep t 1000 3 Pending Report see attached Balance $ 56 00 CORRESPONDENCE. 1 Oct 6/97 RC #29477 $1,375,492.69 AB Treasury SH 583Grant 2 Oct 9/97 RC #29515 $1,800 00 Bearspaw Petroleum Surface Lease 3 Oct 9/97 RC #29516 $13 904 00 AB Treasury STEP Grant ($5,740 00), Keivers Park Grant ($8 000 00) Fines distribution ($164 00) 4 Sept 15 & Sept 30/97 AB Gazette 5 Oct 14 Golden Hills Regional Div #15 agenda 6 Sept 9/97 Golden Hills Regional Div #15 meeting minutes 7 Sept 26/97 Brownlee Fryett Municipal Law Bulletin. 8 Sept/97 ARMAA Conference information 9 Aug/97 Fines Disbursement Detail 10 Sept 23/97 AAMD &C letter requesting job description for bylaw enforcement officer 11 Sept /97 Canadian Speeches magazine 12 Sept/97 environmental Science & Engineering magazine 13 Sept /Oct 97 Electrical Line magazine 14 Sept/Oct 1997 Liberty magazine 15 Industry Canada's `Community access Program Proposal Guide 16 Sept/Oct 1997 Municipal Networking newsletter 17 Sept /97 Connexion newsletter 18 Autumn 1997 Imperial Oil Review 19 Sept/97 Profit magazine 20 Sept /97 AAMD &C s Contact newsletter 21 Sept /97 Confluence newsletter 22 Fall 1997 Fall 1997 Bright Ideas newsletter 23 Sept /97 APC Currents magazine 24 Oct/97 Seniors Advisory council `Update newsletter 25 Sept /97 Marigold Report 26 Oct/97 TechLine newsletter 27 Employment Opportunity - CAO, County of Barrhead 28 Employment opportunity Director of Finance, Town of Strathmore 29 Employment Opportunity Journeyman Mechanic, City of Camrose 30 Employment opportunity Public Works Foreman, Town of Wembley 31 Seminar advertising Microsoft Office 32 Seminar advertising - Ideas That Matter 33 Seminar advertising Public Private Partnering in Canada 34 Conference advertising The City View 35 Seminar advertising Successful Money Strategies Seminar 36 Conference advertising Capital Health Authority Suppliers Fair 37 Advertising Canadian Parliamentary Guide 1997 38 Advertising Agri Fab Lumber 39 Advertising Kai Tire 40 Advertising - Beaver lumber 41 Advertising - 1997 Personalized Holiday Cards 42 Advertising The Hampshire Collection 43 Advertising American Express 44 Advertising Alberta Consumer Product Survey 45 Advertising Bridge Brand 46 Advertising Alberta Fire Chiefs Association 47 Advertising Chomik Architectural Group 48 Advertising AB Society of Engineering Technologists Minute/jcjrcport I997doc 1 r i 0 1�1 JOHN C JEFFERY REPORT September 23- October 14, 1997 49 Advertising Mill Log Equipment Co 50 Advertising - Workflo Systems Inc 51 Advertising Autodesk Inc 52 Advertising - Maclean s 53 Sept 17 24 & Oct 1/97 newspaper The Olds Albertan 54 Sept 24 & Oct 1, 8/97 newspaper The Capital HOME OCCUPATION AND DEVELOPMENT PERMITS I R.B Reimer Holdings Ltd SE 24 30 26 W4 2 Equipment storage buildings (50'x100 each) $180,00000 2 Gaudet, Rudy & Celeste House & garage 3 Fulling Sherman Pole shed 30'x48' 4 Schultz, Richard Manufactured home l6'x80' NE 23 29 21 W4 $130,00000 NW 5 32 25 W4 $5,00000 SW7 32 23 W4 $65,00000 5 Valleyview Colony SW 16 32 26 W4 Laundry & Boiler Room & 2 Five plex residences $300,0000 6 Unipork Genetics (A Div Of UGG) SW/SE 3 31 26 W4 Hog barn addition (550 sow farrow to finish) $477,87200 7 Vern Crawford 571874 Alberta Ltd NW 24 31 23 W4 poultry barn 45'x2l 0' $113,00000 8 Kneehill Soil Services NW of SW 9 31 25 W4 30 000 USG NH3 storage facility on skids $75,00000 9 582935 Alberta Ltd NE 27 30 25 W4 I new barn renovation to existing barn & lagoon for 3,000 feeder hogs $9000000 10 Neibauer, John SE 5 34 23 W4 Shed $6,00000 I I Toews, Roland SE 14 31 25 W4 replace mobile with home (32'x52') & garage (28'x3O') $85,000 00 Minute/jejrepoft 1 997doc 2 r Er C 0 UPCOMING DATES October 17, 1997 October 23, 1997 October 28 1997 October 29 1997 November 4, 1997 November 6 1997 November 10, 1997 November 12, 1997 November 18 20/97 November 24, 1997 November 25 1997 December 2, 1997 i December 4 1997 December 5, 1997 December 9, 1997 December 18, 1997 December 22, 1997 December 24, 1997 January 5, 1998 JD/PENDING.DOC PENDING FILES AS AT OCTOBER 14,199 Fall CAAMD &C Central Zone Meeting M.D of Acadia 1000 A.M Executive Committee Meeting M.D office at 9 00 A.M Orgamzational Meeting 8 30 A.M. Council Meeting (following Organiz Tax Sale 1 00 P M Leave open for Council meeting if n Village of Torrington Open House n Executive Committee meeting M.1: Council Meeting 8 30 A.M Village of Torrington Dissolution Vc AAMD &C Convention, Edmonton Executive Committee if necessary Council meeting - M.D office at 8 3 Brownlee Fryett Presentation re MF Executive Committee meeting - M.1; M.D Christmas Party Huxley Com Council Meeting M.D office at 8 3 Executive Committee meeting M.D Council Meeting M.D office at 8 3 Office closes at Noon for Christmas Office re opens at 8 00 A.M J�v. /"' /) V ". 7F,rs LE L'J I PENDING FILES AS AT OCTOBER 14,199 PENDING FILE RECAP SEPTEMBER 23, 1997 1 Linden Rubble Pit (Dec /96) Awaiting Bob Boake or Schmautz Pit 2 Cross Boundary Garbage Dumping (May /97) Awaiting Drumheller & District Solid Waste Ass'n engineering report 3 Red Deer River Corridor Integrated Management Plan (July /97) Should be re opened this month 4 Braconnier Park (July /97) Land Transfer in Progress 5 Invoicing for Structural Fires (Aug/97) Awaiting meeting date from Bob Boake and Marylea Lowen. 6 Joint Services see separate report 7 Recreation Grants and Policies /Three Hills see above If approved letters to all towns and villages asking for deficits 8 AB Senior Summer Games We supported Mari on Committee 9 Buffalo Jump park (July /97) Awaiting reply from Ty Lund 10 AT &U Secondary Partnership Review Request (Aug/97) Another letter sent requesting response to Oct /96 letter 11 Regional Water Committee June /97) We agreed $1 00 per capita to participate in water study Awaiting next meeting 12 FCSS Funding & Regional Board Aug 27/97 last meeting Marylea on Committee To approve funding for KCRB & Seniors Outreach School Division volunteered to take over KCRB and MD agreed 13 AgPro Grain Inc Redesignation approved July 22/97 14 PA System for Council Room to be purchased 15 Ag Exhibition Group No M.D involvement Holding $812 11 in trust account 16 Traffic Fatality South & East of Acme (June /97) No comments insurance handling matter 17 Equity Water Costing - (Mar /97) Requested a full accounting from Three Hills Will re ask ASAP 18 Carbon transfer site - Drumheller sent letter to Carbon. Awaiting Carbon's response 19 Save Harmless Agreements - sent out to all towns and villages 20 AAMD &C Petroleum Buying Group monitoring prices 21 Schmautz Pit (Sept /97) Update to follow through environmental requirements 22 Bleriot Ferry working on agreement with Ledcor and leaving with AT &U until "bugs" out of new ferry 23 Canada Infrastructure SH 836 project just completed File for grant 24 SH 806 Project (from nth of Linden to SH 583) Colin Stroeder Torchinsky, coming back with various scenarios 25 Crestar Energy Request to Upgrade Road w/o 29 &32 33 24 W4 (July /97) Cost share road work no response since July 30/97 26 Charlebois Agreement (July 18/97) Road Committee to meet with Barnes 27 Linden West Bridge (July /97) Asked Richard Marz, MLA to reassess i JD/PENDING.DOC 21 A .R �i W N H L� Ca PUBLIC WORKS SUPERINTENDENT REPORT October 14, 1997 1 I reported to Council that the coin dispenser at Swalwell would cost $350 00 to change over We installed one for $4144 which gives the user 200 gallons for $100 It was $0 25 for 50 gallons before. 2 Traffic counts on the Nacmine road are as follows South end 627 over 3 days (209 per day) North end 377 over 3 days (125 per day) 3 We had a buggy down for a while The boys found a dowel pin during an oil change and it was making funny sounds in the differential We brought it in and found some bearings had had turned so we changed them and it is back together 4 We're awaiting for a stretch of weather to finish off SH 837and paving on SH 582 and other areas 5 I would like to set up a Parks and Cemeteries Commttee meeting. Also, a Safety Committee meeting to go over a few things Parks and Cemeteries Glen and Jim Safety Committee Jim & Marylea jd/pwsreport.doc orks Superintendent S,�P 3oFF��avYcs 7G�/Ylpfo 7, AWL r E D �J C MUNICIPAL DISTRICT OF KNEEHILL #48 AGRICULTURAL SERVICE BOARD / COUNCIL MEETING OCTOBER 14, 1997 AGENDA 1 10:00 A.M. Call to Order 2 Approval of Agenda 3 Approval of Minutes From September 23 Meeting and October 6 A.S.B Committee Meeting 4 Business Arising From the Minutes 5 Ag Fieldman's Report 6 New Business A. Gordon Snell Scentless Chamomile Problem B Transportation to Regional ASB Conference C ASB Provincial Conference Hotel Booking D Strategic Planning E Next Meeting Date 7 Adjournment 3:00 P M. Coming Events Regional A.S.B Conference Lesheville November 6 AAAF In- service Training Grande Prairie November 24 28 Provincial A.S.B Conference Edmonton January 27 29 H M D OF KNEEHILL No. 48 JOINT ASB /COUNCIL MINUTES October 14, 1997 A point meeting of the M D of Kneehill council and Agricultural Service Board (ASB) was held in the M.D of Kneehill office, 232 Main Street, Three Hills Alberta, on Tuesday October 14 1997, commencing at 10:25 A.M The following were present for the meeting Reeve Otto Hoff Division Two Councillors Marylea Lowen Division One Robert E Boake Division Three PRESENT Marjorie Vetter Division Four James M. Hanger Division Five Richard M Vickery Division Six M Glen Wagstaff Division Seven Kevin Hoppins Farmer Member of the ASB Mike Koot Farmer Member of the ASB Dawn Fortin Ag Fieldman, M.D of Kneehill Bernie Yakimyshyn Head Agricultural Services Section, ASB Program & Agricultural Ms Billings then overviewed the strategic planning process that would be undertaken Development Committees De Jessiman ASB Chairman County of Stettler Laura Lee Billings Rural Development Specialist, AB Agriculture Tim Detzler Ag Fieldman M.D of Rocky View John C Jeffery, Administrator Jennifer Deak Assistant Administrator was also present and recorded the minutes CALL TO ORDER Mr Hanger, the ASB Chairman, called the meeting to order at 10 25 A.M and requested those present introduce themselves Mr Hanger discussed the background history of the M.D of Kneehill's review process of the ASB and the reasoning behind the decision to have an ASB program Mr Hanger then noted the purpose of to day s meeting was to review the new ASB Act and to participate in strategic planning for the direction of the M.D of Kneehill's ASB program APPROVAL OF Mrs. Lowen recommended approval of the agenda. AGENDA CARRIED APPROVAL OF Mr Hoppins recommended approval of the September 23/97 Joint ASR/Council meeting MINUTES and October 6197 Committee meeting minutes CARRIED Ms Fortin presented the Ag Fieldman report (copy attached and forming part of these AG FIELDMAN minutes) Mr Vickery requested the notation in the parenthesis at the bottom of the first REPORT page be removed as it did not reflect the position of the municipality in this issue It was agreed this be removed Mr Jeffery noted both he and Mr Vickery would be attending the ASB CONFERENCE session on intensive livestock operations at the upcoming ASB Conference scheduled for Nov 6/97 in Leslieville It was noted Mr Cunningham would be participating on this panel session and making a presentation It was reported the cattle scale, previously donated by CATTLE SCALE the M.D to the regional 4H clubs had been returned to the M.D and the ASB would be RENTAL overseeing the rental of this equipment It was agreed the same rate, as previously charged for the scale, be set as the current rental rate for this equipment STRATEGIC Ms Billings then overviewed the strategic planning process that would be undertaken PLANNING requesting those present to indicate their expectations from this exercise Expectations EXPECTATIONS included budget, direction, involvement programs, scope, education Mr Yakimyshyn reported on the new ASB Act, highlighting the major changes It was JDIMIN 1 r ti 1 M D. OF KNEEHILL No. 48 JOINT ASB /COUNCIL MINUTES October 14,1997 noted Section 3(1) provides that a Council has total authority to determine membership on the ASB, it is Council s option whether to have members at large on the ASB, who can be ratepayers or renters, Council can determine the number of members on ASB the ASB ACT REVIEW Chairperson and the voting status of members Mr Jeffery requested clarification regarding Section 12(3), inquiring whether the term `designated officer' had the same definition as the Municipal Government Act, specifically with regard to salary reporting Mr Yakimyshyn noted the designated officer was for the purpose of administering the AB Agriculture funds ASB programs etc. and would look into Mr Jeffery's inquiry and advise The duties of the ASB as set out in Section 2, were discussed along with Section 9, Minister's representative Mr Yakimyshyn noted the preference is for the Minister's representative to sit on the ASB but to have no voting rights Under Section 22 Entry on Land, it was noted the Ag Fieldman must be present when entering lands under this section Mr Jessiman, Chairman of the ASB for the County of Stettler, then discussed the ASB organization in his municipality Mr Jessiman advised the municipal council is the ASB and meet four times per year usually a half day meeting, which is called by the Chairman The ASB Chairman coordinates with the Ag Fieldman and presents an ASB report monthly at the council meeting. The County's ASB budget is $300 000 00 per annum (including grants) The County has recently undergone a review of its ASB focusing on what it was doing and how it was doing it A Review Committee comprising of the ASB Chairman, ASB Vice Chairman and the Administrator along with two producers, appointed by each councillor from each division met with a facilitator from AB Agriculture The summary findings of this Committee were that there was a need to increase communication between CO the ASB and the ratepayers, the ASB did not want to duplicate a service if that service was STETTLER ASB already being provided by others Meetings were organized with producers to discuss REPORT issues (the Ag Fieldman was not present) Mr Jessiman noted a review process should be an ongoing process In response to questions, Mr Jessiman advised the Ag Fieldman reports directly to the Administrator - this keeps things consistent, there are no ratepayer members on the ASB use the producers meetings to get input, the County has found mail outs, newspaper articles and trade show booths to be an ineffective means of communication, more effective communication has been achieved by attending Ag Society meetings, putting ASB decals rather than County decals, on hats, pins and ASB vehicles and equipment having demonstrations of ASB equipment at local fairs the top ASB programs in Stettler are weed control trees (shelterbelts) and pesticide containers /control a tree planter is loaned out and ASB staff do assist with tree planting, the ASB disposed of most of the conservation equipment purchased (no till drill etc.) but kept their cattle scale the biggest ASB expense is manpower (2 full time staff plus '/2 full time soil technician), weed spraying is a large cost illegal drainage is becoming problem and the province is not helping in this area LUNCH RECESS On behalf of the ASB Mr Hanger thanked Mr Yakimyshyn and Mr Jessiman for their presentations The meeting recessed for lunch from 12 10 P M 1 15 P M. JESSIMAN OUT OF When the meeting reconvened, Mr Jessiman thanked the ASB for inviting him to make a MEETING presentation, wished the ASB success in their strategic planning and left the meeting time 1 15PM Mr Tim Detzler Ag Fieldman, M.D of Rocky View, discussed the ASB operations in his municipality, noting last fall a strategic planning session for the ASB was done which resulted in the ASB board structure changing from 2 councillors, 2 farmer members and an AB Agriculture representative to 4 farmer members, 3 councillors and a representative from AB Agriculture The net ASB budget is $200,00000 with an operating budget of $350 000 00 The ASB meet four times per year, the Ag Fieldman does attend council MD OF ROCKY meetings but, because of the administration structure of Rocky View, does not present a VIEW ASB report this is done by the Director and /or ASB Chairman ASB appointments are done REPORT annually but will be going to two year appointments to ensure some continuity of board members Rocky View is not as agriculturally oriented as some areas and there is a lot of urban development occurring in the municipality The main focus of the ASB is weed 2 JD/MIN M.D OF KNEEHILL No. 48 JOINT ASB /COUNCIL MINUTES October 14, 1997 control and sustainable agricultural programs, which are 100% funded through CASCI, CAESA ($65,000 00 grant last year), the ASB does not wish to duplicate any service that is provided by private enterprise The municipality addresses the weeds on its road sides and highways and has a three year rotational weed spraying program that covers the entire municipality In the public relations department the ASB promotes an annual farm family award and provides a $500 00 scholarship to Olds College The ASB provides farmer pesticide training has very little rental equipment (no cattle scale) does tree shelterbelt planning and applications 275 000 trees distributed per year the M.D has 5 tree planters that it rents out ($50 00 per day), the ASB does not assist with tree planting. In response to questions, Mr Detzler advised a typical day is spent taking telephone calls, especially about weeds and doing weed inspections in the winter months it is planning and grant applications, holidays are taken in the winter, the Public Works department looks after roadside mowing Did a three year strategic plan last year in a one day session, administration staff put it together and it was ratified by the ASB and Council, the plan involved vision, goals etc. and involved the administration Mr Detzler recommended the involvement of the administrator in the strategic planning process noting it proved very good and provided a better perspective of the AD Mr Hanger thanked Mr Detzler for his presentation Mr Detzler thanked the ASB for the opportunity to meet with them and wished them well in their strategic planning process Mr Detzler left the meeting time 2 00 P M The farmer members then presented a snapshot of their perspective of agriculture in the M.D Mr Koot advised the feather industry was an important aspect of farming in Kneehill and proceeded to provide statistics on the turkey and chicken producing operations in the M.D Mr Jeffery requested copies of these statistics, noting the information was an excellent planning tool Mr Koot advised the information was obtained from the marketing board and would be updated Mr Koot noted most poultry barns in the M.D are old, operating at a maximum capacity and will require replacement in the future It was also noted people needed to be educated about manure management and information meetings should be held to educate people on agricultural issues Mr Hoppins noted, given the location of two to three large elevator facilities in the M.D , agriculture is here to stay the best land and best growing conditions can be found in the area and an ASB is needed A discussion followed on issues facing agriculture in the future Some issues mentioned by those present included grain elevator locations, infrastructure intensive livestock operations, manure disposal, weeds, planning issues. Those present then participated in an exercise visioning the agriculture news headlines in the year 2002 Ms Fortin then overviewed the proposed plan for the ASB This includes Russ Horvey and Dawn visiting all the councillors to discuss direction, having kitchen table discussions with councillors and ratepayers, March/98 deciding on the major program focus for the summer and then developing a long term (3 5 years) plan Mr Vickery noted Ms Fortin could attend the upcoming Divisional meetings Ms Billings inquired whether those present were committed to the process proposed by Ms Fortin and an affirmative response was received Ms Billings then focused on what was required this year for the ASB It was agreed weed control would be the main focus of the ASB followed by water control awareness /education programs, promotion and structure (how to operate) A discussion followed on the weed program and suggestions included a pro active visible program, flyers and news articles in the AB Agriculture newsletter with photos, ASB decals instead of MD decals on ASB equipment tour of facilities in the M.D , have people ask "Will the ASB do this for me ?" It was agreed a committee of Kevin Mike Jim and Marylea discuss the ASB structure Mr Hanger thanked everyone for participating in the strategic planning process and adjourned the T6et-ihg time 3 00 P M i t Chairman DETZLER OUT OF MEETING FARMER MEMBERS PRESENTATIONS FUTURE AG ISSUES KNNEHILL ASB PLAN ADJOURNMENT MIMIN 3 S n LJ Municipal District of Kneehill #48 Agricultural Fieldman's Report October 14, 1997 Harvesting is pretty well complete at this point Good thing since winter will be upon us soon!! Spraying is now complete I sprayed all of the Secondary Highways as well as any trouble spots reported A total of 214 riles was sprayed The breakdown by division is as follows Division 1 31 miles Division 5 - 31 miles Division 2 23 miles Division 6 - 27 mules Division 3 29 miles Division 7 - 24 mules Division 4 49 mules These figures do not take into account that both sides of the road were sprayed I've been busy obtaining computer estimates which have now been submitted to the capital committee The estimates range from $2300 to $2500 I went out with Russ Horvey on October 29 to look at the Chamomile situation on the quarter farmed by Gordon Snell The Chamomile was in full bloom when we were at the site We drove into the field to the west where some of the watershed was located to see if the chamomile could have originated anywhere else We did not find any other patches of Chamomile on the land to the west or the south, so luckily the problem is contained to this quarter so far Russ and I discussed possible solutions to this problem For this year, the most effective option would be to burn the plants that are currently there Next spring, an application of tank mixed Ally(at 3g/ac) and 2 4 D(at 300 400 ml/ac) would kill the seedlings and likely another application would be necessary later in the season The cost of the chemical would be approximately $7 /ac Another chemical option would be Lontrel(at 336m Yac) This would control the weeds through the growing season and a late fall application might be necessary The cost of Lontrel at the above rate would be about $45 /ac Spraying would be required over a couple of years After the population of Chamomile was significantly decreased water tolerant plants (e.g Reed Canary Grass, Meadow Foxtail, Tall Fescue Alsike Clover, Bird's foot Trefoil) could be seeded in the area to provide some competition and further control Russ also mentioned the possibility of doing some chem fallow demonstrations in conjunction with the Alberta Reduced Tillage Initiative Jim Hanger and I went to meet with Stan Milan on October 1, 1997 We discussed what would be effective on the site in terms of weed control and the possibility of doing some demonstrations on the site Stan stated that he would be in favor of doing demonstrations, but he also felt that the uniqueness of the situation ,� C r -1 L h right justify some assistance from the M.D We told Stan that his concerns would be addressed before the council I sent Stan a letter outlining the plan of control along with the cost involved (dated October 3, 1997) On October 2, Laura Lee Billings and I met with Maureen Bolen from the Alberta Agriculture, Food and Rural Development Strathmore Office to discuss the Strategic Planning Process and what is involved We also met with Jim Laslo from the County of Wheatland who provided some insight into how their service board operates and some of the programs they have in place The A.S.B committee met on October 6, 1997 in order to plan for the meeting on October 14 as well as to begin formulating some thoughts to incorporate into our Strategic Plan We had a very productive meeting with alot of great ideas being put forth The Provincial A.S.B Conference is January 27, 28 and 29 at the Mayfield Inn Edmonton I phoned to make reservations for our A.S.B the Mayfield Inn is completely booked I called the overflow accommodation hotel which is the Royal Inn West Edmonton I made reservations for everyone there and I have passed that information along to each of you If there are any changes, let me know and I can make those arrangements There are two rooms reserved for each Municipality at the Mayfield Inn Unless there are any objections, I thought I would cancel them so we could all be in the same hotel I attended the M.D Open House on October 8, 1997 The discussion was very insightful and I was able to see a few of the ratepayers from the M.D I was unable to attend the Open House in Acme but I understand it was not near as calm and relaxed The Shelterbelt Workshop on October 9 was quite successful and very educational There was alot of very good material delivered by the speakers (e.g. the advantages of shelterbelts) I hope to pass some of the information discussed to some of the ratepayers in the Municipality when further promoting the shelterbelt program. Don't forget to let me know if you will be attending the Regional A.S.B Conference in Leslieville as well as any resolutions that you may have in mind I need know by October 19, 1997 Also, review the reservation list for the Provincial Conference and advise me of any changes that are necessary Respectfully subnutted Dawn Fortin Agricultural Fieldman 16 4 ; You know very well that .1 asked for a wedge " I