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HomeMy WebLinkAbout1997-09-04 Council MinutesEXECt1TIVE COMMITTEE REPORT - September 4, 1997 The Executive Committee of Otto Hoff and Richard M Vickery met on Thursday, September 4 1997, at the M.D of Kneehill office in Three Hills commencing at 9 05 A.M. Mr John Jeffery Administrator, and Mr Lonnie McCook, Public Works Superintendent were present along with Mrs Jennifer Deak Assistant Administrator, who recorded the minutes The following items were reviewed 1 Richard Kirby - Memo on Tax Notice re M D Roads Mr Richard Kirby (SW 25 28 22 W4) has written a memo on his tax notice complaining about road maintenance and the washboard on local roads Mr Hoff and Mr McCook noted they had checked out the road in question (back Hesketh Road from #9 to Hesketh) Mr McCook further reported he had spoken to the Division 1 contractor about this matter and this road has been addressed ��©e Sari Executive Committee recommends a letter be sent to Mr Kirby advising his complaint Z'6 had been noted and discussed with the grader contractor, who had addressed this matter 2 Trochu Dumpsite Hours In the August 20/97 Capital newspaper the town of Trochu has advertised the following materials will not be accepted at the dumpsite animal carcasses, hazardous chemicals paints, wire, cable concrete lumber, etc It was noted the agreement between Trochu and the M D for cost sharing the operations of this dumpsite include the disposal of metal tires rubble etc at this site Mr Jeffery reported he had spoken with Mrs Maureen Malaka administrator, Trochu, who advised the advertisement would be changed It was noted there was no advertisement for this dumpsite under the Trochu news in the Sept 3/97 issue of the Capital newspaper Executive Committee recommends a letter be sent to Trochu requesting clarification on this matter and a copy of this transfer site agreement be included with this correspondence, with the sections of this agreement addressing the types of materials to be accepted at this site highlighted 3. Proof of loss Documents Re. insurance Claim 1995 John Deere Hi Hoe The Proof of Loss documentation has been received from the insurance adjusters for the above noted hoe which went into a ditch last March Total damage amounts to $22,631 93 less the deductible of $5 000 00 for a net claim of $17,63193 Executive Committee reconi lends this documentation be signed and (July processed 4 Linden Minor Soccer Association Request The Linden Minor Soccer Association has requested the assistance of the M.D in the building of new soccer fields behind the Dr Elliot school in Linden The work involves loading dumping and contouring 250 cubic yards of top soil a distance of approximately '/z mile The soccer association plans to sod the area this fall and needs this work completed as soon as possible Mr McCook noted the transportation department s work schedule is already set for this year, the M.D equipment is committed to other projects and gravel hauling Mr McCook further estimated the M.D cost for providing this work would be approximately $2 600 00 Executive Committee recoinniends the Linden Minor Soccer Association be advised the M D. equipment is committed to projects and cannot acconiniodate this request by providing equipment at such short notice but will donate a recreation grant of $1, 000, 00 towards this project 5._ Letter from Alberta Transportation and Utilities re Kneehill Creek Bridge on SH 575, NW of Nacmine (Bridge File #13486) Alberta Transportation and Utilities (ATU) has forwarded a draft set of Terms of Reference to address the scope of work required for the above noted bridge. This letter initially indicated Torchinsky Engineering was not prequalified by Alberta Transportation C: /Mll /Minutc/EC I997.doe Page 1 vmd"kr- /-'.s' L. EXECUTIVE COMMITTEE REPORT - September 4, 1997 and Utilities to handle the engineering requirements but after further dialogue with the ATU, Torchinsky will be providing bridge services to the M.D , Red Deer and Special Areas Executive Committee recommends to accept and file. 1Z 6. Gravel Lease Agreement Linden Contractors Ltd (Pt SE 16-32-26-W4) Mr Doug Hazelton, Linden Contractors Ltd., has advised Border Paving has indicated an interest in purchasing gravel from Linden Contractors The M.D has an exclusive gravel lease agreement with Linden Contractors Ltd for the gravel at this site The lease agreement has been signed for a 49 year term commencing March 1, 1986 and expiring February 1 2035 Executive Committee recommends to accept and file. �% E 7. Nichols Applied Management Statistical Information Twelve M.D 's that are within +/ -10% of Kneehill's population, Equalized Assessment and Equalized Assessment per kilometre have been compared with Kneehill in various areas of operations and assessment The comparison is from information provided by Nichols Applied Management and the purpose of the comparison is to show where dollars are spent in various municipalities It was noted these are numbers only and some of the numbers provided by Nichols Applied Management pertaining to Kneehill operations are interpreted differently to the M.D s interpretation e� 6c,, Executive Comnuttee reconunends each councillor be provided with a copy of this eo, -/9/9' information and a copy also be put in the 1998 Divisional Meeting file. 04 6vm-14 Ala, 8 AAMD&cC Presentation to the Standing Policy Committee on Agriculture and Rural Affairs The AAMD &C has forwarded a copy of their presentation to the above noted committee in addition to a follow up letter to Mr Butch Fischer, Chairman of this Committee The presentation addresses the significant reductions in provincial support, most notably in the transportation area and the impact of these cuts on local infrastructure, and lobbies the provincial government to address local government s concerns in these and other areas Executive Coninuttee recommends copies of this documentation be provided to each councillor 9. Disaster Services Director The M.D is currently without a Deputy Director of Disaster Services since the leaving of Mr Paul Ehmann It was also noted Mr Cunningham the M.D s Director of Disaster Services will be retiring next year Fires Safety Codes Officer Mr Jeffery also reported all fires with a loss with a dollar loss must be reported to Municipal Safety Codes Inspection Agency (MSCIA) by a designated Safety Codes Officer Mr Keith Martin Three Hills and Acme fire chief, is such an officer for the fire discipline and is currently the only fire chief doing this reporting within the M.D Response to M D 's letter re. "Stand Down" Protocol Mr Jeffery then read the responses received from Three Hills and Acme regarding the M.D s August 19/97 letter regarding "Stand Down' protocol Mr Jeffery noted he was obtaining further information regarding the protocol in emergency situations A conversation followed on having one co ordinator to serve the entire M.D of Kneelull Executive Committee recommends a letter be sent to all the towns and villages within the M D recommending one person be appointed «s director of Disaster Services to look after the entire area and further inquiring whether it would be advantageous to appoint this person as the area's fire chief to act as a resource person to all areas and also as the .Safety Codes Officer for the fire discipline for the entire area as there is currently a lack of fire code ihsciphne in same areas of the M D and further, recommend any appointment to this position be by application with the appointnnent to be given to the candidate approved by the majority of the participating jurisdictions CdMD /Minute /L•'C 1997.doe Page 2 c�,EavW 6,W C "4 C /.4zEb ry�� 1�-i,�,o Svj r EXECUTIVE COMMITTEE REPORT - September 4, 1997 Mr McCook left the meeting time 11 10 A.M 10 Kneehill Community Resource Board August 21/97 Minutes A copy of these minutes has been provided to each councillor F—iecutti,e Committee recommends to accept and file unless Mrs. Lowen, the M.D.'s representative ivho attended this meeting, wishes to report further r' 11 David Thompson Health Region Letter of Response re: Regional Boundaries The David Thompson Health Regional Health authority has submitted its formal response to the MLA Committee on the Review of Health Region Boundaries and indicates it is of the opinion the current boundary meets the criteria listed in the document "Call for Input Executive Committee recommends to accept and file and, upon request from a councillor, provide copies of this documentation. 12. George Purchise of Lot 9, Block 10, Plan 6680 AP, Huxley Mr and Mrs Wallace George have requested, due to financial restraints, the purchase of the above lot (from the M.D ) be postponed until next year The Georges' are currently purchasing the Kish property in Huxley, which encroaches 16 ft onto Lot 9, which is part of the M.D ball diamond The M.D had agreed, at the last council meeting, to sell Lot 9 to the Georges' for the purchase price of $1,000 00 plus costs incurred for the required subdivision transfer transaction and relocation of the outhouse Executive Committee recommends to table this request regarding the sale of lot 9, Block 10, Plan 6680 AP, Huxley, until next year 13 Kneehill Community Resource Program (KCRB) 1996/97 Review The above noted review document has been received It was noted highlights of the review are contained in the August 21/97 KCRB minutes Executive Committee recommends Mrs Loiven, the MD. 's KCRB representative, report on this review / 14 M D Letter to Towns and Villages re. Kneehill Ambulance As per motion at the last Council meeting a letter has been prepared to the towns and villages outlining the M.D s offer to pay the entire Kneehill Ambulance requisition and assume responsibility for the ambulance operations Executive Committee recommends approval of this letter and further, this letter be 49,- directly sent to the toiwis and villages with a request their representative on thle secs , /9-7 Kneehill Ambulance Board further discuss this matter at the September 17197 ambulance meeting /Q 15. AAMD &C Submission to the Growth Summit The AAMD &C has adopted a formal Growth Summit submission for presentation to the AAMD &C membership and has scheduled a special meeting for Thursday, September 11/97 to present this submission to member representatives The Executive Committee then reviewed this submission and approved same Executive Committee recommends approval of this submission and a copy be given to tk�E .9/97 each Councillor 16. Aug 27/97 Three Hills Airport Commission Meeting Minutes The minutes of the above noted meeting have been received Both M.D members (Jim Hanger and Glen Wagstaff) were absent for this meeting Of note the Commission decided to leave the lease rates as is since taxes are paid on the improvements and the tax revenue goes to the M.D not the Airport Commission proposals for a fuel dispensing system are to be requested (approximately $25,000 00) and suggestions to have the Commission sell the fuel with a fee built in to help offset installation costs was discussed, C: /MD /MIJ)LL1C /EC I997.doc Page 3 i a EXECUTIVE COMMITTEE REPORT - September 4, 1997 motion approved to proceed with the paving of the taxi way and hanger area and accepting the Rubydale quote of $56,661 00 plus GST, motion approved to spend up to $100 00 on gravel for the south entry to the airport, PBI needs to install new and additional phone lines to their hanger; discussed leasing lots for commercial use and whether this should be encouraged next meeting scheduled for Oct 8/97 at the PBI hanger commencing at 7 00 P M Executive Committee recommends the M D. representatives discuss any concerns with the proposals in these minutes � 17. Sent 2/97 Letter from Three Hills re invoicing for Structural Fires The town of Three Hills has responded to the M D s Aug/96 letter regarding invoicing for structural fires and advises the town of Three Hills is not in favour of invoicing for structural fires within the Three Hills town limits Executive Committee recommends to accept and file. Kl— ' 18. Organizational Meeting The M.D must hold its Organizational Meeting no later than two weeks after the third Monday in October (MGA 192[1 ]) Executive Committee recommends the M D hold its Organizational Meeting on Tuesday, October 28, 1997, commencing at 8 30 A.M and following this ineeting /---7n5 -40--r continue with its regular Council meeting and further, keep October 29, 1997 open forte S�rc a Council meeting should one be required 19. Villiige of Torrington Dissolution A meeting has been scheduled for Tuesday, September 16, 1997 at 1 00 P M to meet with AB Municipal Affairs and the village of Torrington to discuss the dissolution of the village Reeve Hoff Deputy Reeve Vickery, Mr Jeffery and Mrs Deak will attend this meeting Mr Hoff and Mr Vickery requested the M.D representatives meet prior to the /eliE meeting to review this file Mrs Deak left the meeting time 12 15 P M 20. Council Minutes The Executive Committee edited the August 26 1997 council minutes for publication in the newspaper Executive Committee recommends the minutes, as edited, be published in the newspaper 1 The Executive Committee meeting then adjourned t Jen fer +k, Assistant Administrator C: /MD /Minute/LC 1997.doc Page 4