The URL can be used to link to this page

Home My WebLink About1997-09-09 Council MinutesM.D OF KNEEHILL #48 AGENDA - COUNCIL MEETING September 9, 1997 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS. 9 00 AN 1000 AN 100PM TABLED ITEMS Town of Three Hills see agenda item #10 Mr Lonnie McCook, Public Works Superintendent Joint ASB /Council Meeting see agenda item # 18 6 1996 Census Report 7 PA System for Council Room 8 Operational Policy Book 9 R. Vickery Request GENERAL ITEMS. 10 Recreation Grant Policy for Capital Expenditures 11 Schmautz Rubble Pit Development S 1/2 20 32 26 W4 12 Tax Recovery Property Appraisal 13 Three Hills Soccer Program TRANSPORTATION ITEMS. 14 Public Works Superintendent Report 15 Secondary Highway Road Inventory Program 16 Christmas Closure PLANNING ITEMS, 17 Subdivision and Development Appeal Board Hearing Date to be Set AGRICULTURAL SERVICE BOARD. 18 Joint ASB Meeting LATE ITEMS. 19 0 Hoff Request re mailboxes and garbage 20 AAMD &C Fall Convention Reeves Meeting 1 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES September 9, 1997 A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street Three Hills Alberta, on Tuesday, September 9 1997, commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake Mad Vetter James M Hanger Richard M Vickery M Glen Wagstaff Administrator John C Jeffery Division Two Division One Division Three Division Four Division Five Division Six Division Seven Jennifer Deak, Assistant Administrator, was also present and recorded the minutes Reeve Otto Hoff called the meeting to order at 8 35 A.M Mr Hanger advised he could only be present for an hour and Mr Vickery noted he would not be available in the afternoon Mr Wagstaff also indicated he would like to leave early The following items were requested to be added to the agenda 21 Cunningham Approach 22 Public Hearing Date 23 Equity Water Hook Up Request Mr Boake moved approval of the agenda with the above noted additions Mr Boake moved approval of the August 26, 1997, minutes. Mrs. Vetter moved approval of Mr .leffery's report. CARRIED IM 1 CARRIED The Executive Committee report was reviewed Under Executive Committee #16, Aug 27/97 Three Hills Airport Commission Meeting Minutes, Mr Wagstaff advised he was aware of the proposals presented at the meeting had been contacted during the meeting for input and had given approval for same Mr Wagstaff moved approval of the Executive Committee Report. CARRIED Mr Vickery moved approval of the accounts presenter) for payment to -clay, subject to review by the Finance Committee of Councillors Lowen and Hoff CARRIED Mr Jeffery reported AB Environmental Protection has advised they will consider another application by the M.D for the proposed transfer station/dry waste site at SW 20 32 26 W4 (Schmautz Pit location), providing the application be submitted in accordance with the terms, conditions and information required in the Code of Practice for Landfills This would include an assessment of the geological and hydrogeological conditions of the proposed site, groundwater monitoring system and waste, screening, program, access security and litter controls Mr. Boake moved the MD. proceed with the application and necessary requirements for the proposed transfer station/dry waste site at SW 20- 32 -26 -W4 CARRIED MMIN PRESENT CALL TO ORDER ADDITIONS TO AGENDA APPROVAL OF AGENDA APPROVAL OF MINUTES APPROVAL OF JCJ REPORT EXEC COMM REPORT THREE HILLS AIRPORT APPROVAL OF EXEC COMM REPORT APPROVAL OF ACCTS APPROVAL TO PROCEED WITH TRANSFER SITE SW 20- 32 -26 -W4 E M D OF KNEEHILL No. 48 COUNCIL MINUTES September 9, 1997 The following town of Three Hills council members entered the meeting Mayor Bob Robertson, Councillors Len Schafer Arlin Koch, and Kevin Edwards and town manager Jack Ramsden A welcome was extended to all present It was noted the meeting had been scheduled to discuss the M.D 's capital recreation grant policy The town representatives expressed concerns about the conditions in the capital recreation grant policy regarding a THREE HILLS REPS commitment to form a Regional Recreation Board Specifically, the scope and goals of the INTO MEETING Regional Recreation Board were unclear at this time, the town had no problem with the formula for the capital grant but were concerned with the wording that the grant was `conditional" upon participation in a Regional Recreation Board. The M.D noted the concept of the Regional Recreation Board was to share and exchange ideas A discussion followed on the uniform arena user fees compared to the fees for indoor and outdoor pools It was recognized by all present the pool at Three Hills is unique to the area as it is the only CAPITAL RECREATION year round indoor pool facility Concerns were expressed by Three Hills that the town POLICY could lose control of their facility especially if voting members of a Regional Board were deciding on issues regarding the town's facilities when some of these voting members had not financially contributed to the facility A discussion followed on a proposal to commit to discussions towards a Regional Recreation Board and, for the interim form an Advisory Board with the goal of the Advisory Board to formulate goals and objectives for the formation of a Regional Recreation Board The town gave a brief update on the Arena Redevelopment Project, noting the arena will be closing in mid March/98 so that the contractors can begin Phase II by April 1/98 The ARENA PROJECT tenders have been awarded for the floor and boards No decision has been reached UPDA E regarding the bleachers. The town is looking at the feasibility of combining some of Phase 111 with Phase 11, Phase 111 being the front end of the building and the relocation of the entrance to utilize the parking lot In response to an inquiry about the project costs the town representatives noted Phase 11 costs were approximately $3 350 000 00 and Phase 111 costs approximately the same amount Mr Koch inquired who the M.D representative would be on the Steering Committee for the Three Hills Soccer Association, noting the meeting date had been changed to September THREE HILLS SOCCER 17/97 at the town office, commencing at 7 00 P M Mr Koch advised the town was acting ASS' N as a facilitator for the soccer club and had not committed any financial support at this time, the soccer club had requested assistance to get their soccer fields into shape, the participants enrolling in this sport were increasing by 10 15% each year The M.D noted this matter was on their agenda for discussion On behalf of Council, Mr Hoff thanked the town representatives for meeting with council On behalf of the town, Mr Robertson thanked the M.D for further discussing their capital recreational policy The town representatives then left the meeting time 9 40 A.M A short recess was held from 9.40 A.M until 9 45 A.M. Mr Hanger was not present when the meeting continued Mr McCook entered the HANGER OUT & MCCOOK meeting INTO MEETING Mr Wagstaff moved Mrs. Vetter be appointed the MD. representative on the Steering Committee for the Three Hills Soccer Association. MD REP APPOINTED CARRIED TO SOCCER ASS' N /2%tee w Mrs. Lowen moved to table agenda item #18, Joint Agricultural Service Board Meeting, ASB JOINT MEETING until the next Council meeting TABLED CARRIED Mr Jeffery reviewed the census information received and the need to re look at the divisional boundaries to maintain a 25% variance in the population of each division A discussion followed on the proposal brought forward to go from seven to five divisions and have only five councillors represent the M.D of Kneehill Council agreed, without motion, to keep seven divisions in the municipality It was agreed this proposal be taken to the divisional meetings for input and comments from the ratepayers A request was made to provide the census information to each Councillor CENSUS REPORT & DIVISIONAL BOUNDARY BTSCUSSTON MIMIN 2 M.D. OF KNEENILL No. 48 COUNCIL MINUTES September 9, 1997 Mrs. Vetter moved to table this matter to the next Council meeting Mr Vickery moved to table agenda item 49, R Vickery Request CARRIED CARRIED CENSUS REPORT TABLED VICKERY REQUEST TABLED Mr Hoff moved to table agenda items #7, PA .System for Council Room and agenda PA SYSTEM & POLICY item #8, Operational Policy Book BOOK TABLED CARRIED Mr Jeffery reviewed the report, prepared by Mr Dunay the assessor, regarding the appraised value for Lots 39 42, Block 7 Plan 5050AK, Swalwell This property will be offered for sale, by public auction on Tuesday, October 28/97 and under the Municipal Government Act is subject to a reserve bid RESERVE BID RE Mr Boake moved to concur with the recommendations of the assessor and place a LOTS 39-42, BLK 7 reserve bid on Lots 39 -42, Block 7, Plan 5050AK in the amount of $4,000.00. PLAN 5050AK CARRIED �& Mr Wagstaff moved a (late be set for Tuesday, .September 30, 1997, commencing at 9 00 SDAB DATE SET A.M at the MD of Kneehill offices, Three Hills, to hold a Subdivision and RE SORENSEN APPEAL Development Appeal Board hearing regarding the subdivision application of Mr Murray Sorensen, Acme, and further, the necessary notices be sent to all involved parties CARRIED It was noted Mrs Vetter and Mr Wagstaff were the M.D members on the Subdivision and Development Appeal Board along with three members at large The Public Works Superintendent's report was presented A request was made to check out the former Armien Toews property A previous motion had been approved to allow the local fire department to use the property for a fire practice The September 2/97 Road Committee Report, and recommendations regarding the AgPro site north ofTrochu (W1 /2 5 33 23 W4) were reviewed Mr. Vickery moved approval of the Public Works .Superintendent Report. CARRIED PWS REPORT A TONS PROPERTY INOUIRY ROAD COMM REPORT APPROVAL OF PWS REPORT Mr Boake moved approval of the September 2197 Road Committee report and further APPROVAL OF ROAD moved these recommendations be presented to the Municipal Planning Commission. COMM REPORT CARRIED -/, 1- xe- The traffic count report taken on the Fisher Davis Road and Gorr Road was reviewed These traffic counts were taken at the north end of both roads (1/4 mile from each end) during the three day period Sept 1 4/97 and on the south end of both roads (1/4 mile in from each end) during the three day period Aug 29 Sept 1/97 The three day totals for the Fisher Davis Road were 551 at the north end and 1 060 at the south end, the three day totals for the Gorr Road were 915 at the north end and 1,145 at the south end It was observed, based on the traffic count information the Fisher Davis appears not to be a through road as approximately half the traffic entering at the south end of the road does not exit the north end of the road The Gorr Road appears to be a through road as nearly all the traffic entering the south end of the road exit the north end of the road It was noted the Guzoo welcomed its 100,000`h visitor on the September long week end, the time frame the traffic counts were taken The traffic counts at the Ed Miller and Rupert/Lansink locations were also reviewed Mr Vickery requested the traffic count information be included in the Divisional Meeting file TRAFFIC COUNT REPORT FISHER DAVIS & GORR ROAD PLUS MILLER & LANSINK TRAFFIC COUNT REPOR TO DIV MTG FILE 41 Nx; JDMIN 3 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES September 9, 1997 Mrs Lowen advised she had received a request for traffic counts on the Nacmme Road, between Highway #9 and Nacmme Mr Jeffery reported Alberta Transportation and Utilities has requested the M.D assess its Secondary Highway priorities for the years 1998 1999 and 2000 and to provide a list of priorities along with an indication of preference for project funding municipality funding or provincial funding The letter notes the province gives first consideration to projects that protect the existing infrastructure (final pavements and overlays where necessary) and secondary consideration to discretionary projects such as grading and new surfacing Mr Jeffery then distributed a list of the M.D s secondary partnership program compiled from the 1996 Secondary highway Road Inventory Program prepared by Torchmsky Engineering Ltd Mr Vickery proposed SH837 project, east of SH 806 to west of Highway 21, scheduled for 1999, be deferred if necessary to consolidate it with the balance of the road making it one complete project instead of being completed in two sections A lengthy discussion followed on the cost sharing for the secondary road program the SH 806 project from north of Linden to SH 583, and the extra cost which will be borne by the M.D, to widen and rebuilt SH 806 the direction and position of the provincial government on the secondary road program, government downloading that is resulting in the local mumcipalities directing their resources towards secondary highways at the expense of local roads, the need to protect road surfaces A discussion followed on the safety concerns and accidents on SH 806, the width of SH 806, the province's commitment to make SH 806 south of Linden a wider section of road than SH 806 north of Linden, and the possibility of placing speed limits on the narrower sections of this road Mr Vickery moved first reading of Bylaw #1379, this being the bylaw to amend Bylaw #1269, the bylmv to regulate speed hnuts on certain municipal and secondary roads within the municipahty, by adding the following paragraph 16 The maximum speed limit on SH 806, from the Correction Line to SH 583, be 80 km per hour Mrs. Vetter moved second reading to the bylmv CARRIED CARRIED Mrs. Lowen moved third reading he given to this bylaw at this time. CARRIED UNANIMOULSLY Mr Wagstaff moved third reading to Bylaw #1379 CARRIED NACMINE TRAFFIC COUNT REQUEST SH PRIORITIES 1998/99/2000 SH 837 PROJECT SH 806 BYLAW 1379 SPEED RESTRICTION SH 806 FROM CORR LINE TO SH 583 9GJn 1a a ?o "W f A request was made to provide an accounting of the M.D costs for the options to address REQUEST RE COSTING the SH 806 project (north of Linden to SH 583) OPTIONS SH806 Mr Wagstaff moved to table this matter and have it included with the Secondary SH PROGRAM TABLED Highway Road Inventory Program, as a priority item, on the next meting agenda. -/ CARRIED The suggestions for various options for the 1997 M.D Christmas party was discussed Mrs. Vetter moved the 1997 M D Christmas party be held at the Huxley Community 1997 MD XMAS PARTY Centre and arrangements he made to hook the hall, cater the event and provide a disc `041 oe�A,v,vvG ,Jockey for the evening CARRIED Mr Hoff advised he would check out the availability of the disc jockey he had engaged for a previous function Mr Vickery noted Abby or Bruce Jensen could provide information JDIMIN 4 M.D OF KNEEHILL No 48 COUNCIL MINUTES September 9, 1997 regarding catering this event Possible dates for this function were reviewed It was agreed either November 28, December 5 or 19 (not December 12) were options Mr Vickery moved a date he set for Tuesday, October 14, 1997, at 3 00 PM, at the M.D of Kneehill council chambers, for a Public Hearing to hear the application to clo the road allowance west of NW 11 and SW14 - 29 -23 -W4 CARRIED PUBLIC HEARING DATE SET RE ROAD ALLOWANCE CLOSURE Mr Jeffery advised the Reeves' Meeting held in conjunction with the AAMDaC Fall Convention has been scheduled for Monday November 17 1997 at 4 00 P M. at the REEVES' MEETING_ Coast Terrace Inn Mr Jeffery inquired whether Council had any agenda items or issues for AGENDA ITEMS discussion at this meeting No concerns or agenda requests were forthcoming Mr Wagstaff moved to accept and file. CARRIED Mr Hoff reported he had received a complaint from Mr Danny Dole regarding the disposal of garbage Mr Dole had been advised by the garbage attendant that no garbage would be accepted unless it was bagged Mr Dole has also expressed concerns about the rural mail boxes Mr Hoff noted he would obtain further information on this matter (what transfer site this occurred at and what type of garbage the attendant was referring to) A request was made to place community mail boxes on the agenda for the upcoming Divisional meetings Mr l"ickery moved to accept and file Mr Hoffs report. Mr Vickery moved to table agenda item #21, Cunningham approach. CARRIED CARRIED Mr Jeffery reported a request had been received from Paul and Brita Nigh for hook up onto the Equity water system The applicants are constructing a home on Pt NE 16 32 24 W4, which is scheduled to be completed July 1/98 It was noted this location is approximately 11/2 miles away from the nearest Equity water line It was further noted other requests had been received for water hook up on the east side of Highway 21 and a PFRA design study for this request had estimated hook ups at approximately 23,750 00 per tap off for the three applicants The M.D had advised these applicants it would only consider a Phase 11 for the project providing it was feasible to do so and considered a minimum of 25 users feasible for such a project Mr Vickery moved the applicant be advised the M D is willing to facilitate another Phase to the Equity Project but only if feasihle to do so and further the M D. considers a minimum of 25 hook ups feasihle for another phase of this ivater system. CARRIED Mrs. Lowen moved the MD pay the recreation capital grant of $59,675 00 to the town of Three Hills based on a commitment from Three Hills to,loin an Advisory Board with the objective of this Advisory Board to look towards forming a Regional Recreation Board by 1998 with the goal of the Regional Recreation Board to administer the recreation capital and operational grants. Mr Vickery moved the meeting adjourn Time 12 00 P M a� Reeve CARRIED CARRIED DOLE COMPLAINT RE GARBAGE & MAIL BOX MAIL BOXES ON DIV MEETING AGENDA CUNNINGHAM APPROACH TABLED ' 1 EQUITY WATER HOOK UP REQUEST PT NE 16- 32 -24 -W4 _E774 � fi�i/ CAPITAL RECREATION GRANT POLICY RE THREE HILLS GRANT —<.rz /4�so P z AD3011RNMFNT Munici a Admin ator JDIMIN 5 JOHN C JEFFERY REPORT August 26 September 9 1997 REPORT. Balance Forward $ 46.00 Balance $ 46.00 CORRESPONDENCE. 1 August 15/97 AB Gazette 2 Aul, 19/97 Minutes Golden Hills Regional Division No. 15 3 Sept 9/97 Agenda Golden Hills Regional Division No 15 4 Sept. 1997 Community Focus newsletter 5 July /Aug 1997 Marigold Library Report 6 Scpt/97 The Premier's Council on the Status of Persons with Disabilities Discussion Paper A Framework for Growth Citizenship Opportunity and Fairness in the New Millennium 7 August 1997 David Thompson Health Region New Trails newsletter 8 Prosperity South Plcnary Sept I I & 12/97 9 Fall 1997 Deliberations ncwslcttcr 10 1996/1997 Canadian National Institute for the Blind Annual Review 1 I Aug/Scpt 1997 AADAC Developments newsletter 12 July /August 1997 Power Manager newsletter 13 Seminar advertising How to Overcome Negativity in the Workplace 14 Seminar Advertising Administrative Assistants and Executive Secretaries. 15 Seminar advertising Short Cuts to Creating & Maintaining Organized Files & Records 16 Seminar Advertising The Exceptional Assistant 17 Seminar Advertising Input 97 Employee and Family Assistance Programs in the Workplace 18 Seminar Advertising Meeting the Challenges in Environmental Law & Regulation in Alberta. 19 Seminar Advertising Fred Pryor Seminars 20 Seminar Advcrtistng Cost Benefit and Multi Goal Program Analysis for the Public Sector 21 Seminar Advertising Business Writing for Results 22 Seminar Advertising Public Management 23 Seminar Advertising Rediscover Balance 24 Advertising Recycling Product News 25 Advertising Alberta Bookmark 26 Advertisiiib DeVry 27 Advertising, The St George Company Master Catalog 28 Advertising 1997 Holiday Card Collection 29 Advertising 100' Annual Calgary Environmental Trade Show & Conference 30 Advertising AB Society of Engineering Technologists. 31 Aug 20 & 27/97 newspaper The Olds Albertan 32 Aug 26 & Sept 7/97 ncwspaper Highway 21 Ncws. 33 Aug 27 & Sept 3/97 ncwspaper The Capital HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Wallace, John Residence & Garage SE 4 -33 24 W4 106,285.00 2 Devos, Paul SW 28 29 -22 W4 Home Occupation Mechanical & Welding 3 AgPro Grain Inc Pt WI/2 5 33 23 W4 Grain elevator & additional agricultural related facilities $15M 4 Alberta Pool Pt. Sec. 18 32 23 W4 Grain handling incl storage, cleaning drying & office facilities $15 M (structure) 5 P & A Farms Ltd. SW 20 30 24 W4 shop 60 x 40 (metal clad) $55,000.00 6 P & A Farms Ltd NE 31 29 -24 W4 dry sow barn 40 x 85 $75,000.00 7 DcFehr Paul & Laurie NE 18 -32 22 W4 Garage 30 x 30 $12,000.00 Minute/jcjreport 199 7doc I PUBLIC WORKS SUPERINTENDENT REPORT September 9, 1997 1 The gravel crew is hauling out of the Wimborne Stockpile and then moving to the Torrington Pit 2 The road crew is moving across the Hastie road to start putting in the two bridge file pipes 3 The two paving fobs (SH 583 and Carbon ) are done except for a little clean up 4 On Friday August 29/97 the Stop Work Order was lifted on the Mt Vernon project as they complied to the conditions set out in the Order They are now working on private property trenching and doing some tie ins 5 The boys have started their second cut along secondary raods with the mowers 6 Keivers Lake will be winterized this week and shut down for the winter 7 The Three Hills Fire department will be putting on an air brake endorsement course sometime in November on a weekend and was wondering if they could use a truck and trailer I wouldn't be too concerned with this request except 111 have to take the course to get my "Q" back 8 Blair Stone with AB Environment (seismic division) is going to go up and speak to,��,5__ Allan Winther about his water problems Mr Winther is claiming that seismic has caused his water troubles years ago and water is coming into his field Blair will get back to me once he had completed his investigation Lonnie jdIpwsreport.doc k Public Works Superintendent h M.D OF KNEEHILL No. 48 ROAD COMMITTEE REPORT September 2 1997 Road Committee of the M.D of Kneehill Richard Vickery Councillor Division 6 (swather) Marylea Lowen Councillor Division 1 (telephone) Lonnie McCook Public Works Superintendent Recommendation to council re: AgPro Site north of Trochu W1 /2 5- 33 -23 -W4 1 Sask Pool or AgPro will be responsible for all the dust control on the east west road, south of the proposed facility, for one mile, along with residential dust control on the road running north and south east of sections 5 & 8 and also the access road into the facility as future traffic conditions or safety factors arise 2 The railway crossing south of the facility will be the responsibility of AgPro for all or any associated cost that may occur with the railway, Transport Canada recommendations or any other factors that arise Any rebuild of the said two M.D roads due to traffic conditions will be cost shared, on a 50150 split, except the railway crossing as stated above The Highway 21 and 27 intersection will be addressed with AgPro and Alberta Transportation and Utilities and i the cost will be borne between the two 0 L Works Superintendent � tns?'fo T Ate;,. TRAFFIC COUNT REPORT Fisher Davis Road Dally 3 day total North end 183 (551) South end 353 (l 060) 1/4 mile in from each end Gorr Road. Daily 3 day total 305 (915) Sept 1 -4/97 381 (1145) Aug 29 - Sept 1/97 Runert/Lanslnk North end 142 (428) Aug 29 - Sept 1/97 South end 168 (505) Sept 1 -4/97 Ed Miller. South 68 (294) Sept 5 8/97 West 135 (405) Sept 5 -8/97 Note all 3 day counts Jd/minbus/9708261etter 14