HomeMy WebLinkAbout1997-08-21 Council MinutesEXECUTIVE COMMITTEE REPORT - Au ust 21, 1997
The Executive Committee of Otto Hoff and Richard M Vickery met on Thursday, August 21,
1997, at the M.D of Kneehill office in Three Hills commencing at 9.20 A.M Mr John
Jeffery, Administrator, and Mr Jim Hanger were present along with Mrs Jennifer Deak,
Assistant Administrator, who recorded the minutes
The following items were reviewed
1 Mt. Vernon Water Proiect - Letter from B,M Potter Consultants
Mr Barry Potter B M Potter Consultants Ltd has forwarded a copy of their August
13/97 letter to Mr Vern Crawford Mt Vernon Water Project The letter lists the
concerns and Potter s responses to the concerns raised when Messrs Jeffery McCook
and Potter toured the Mt Vernon Project work site The Executive Committee discussed
the safety concerns raised and the August 13/97 letter sent to the Co op listing these
concerns and giving the Co op until August 26/97 to address same or a `Stop Order"
would be issued Copies of the original Road Crossing Agreement signed by the M.D
and the Co op was provided to those present It was noted Clause 10 of this agreement is
an indemnity clause and save harmless provision for the M.D from possible costs arising
from liability actions resulting from the project
Executive Committee reconiniendv all Councillors meet at 7 30 A.M on Tuesday,
August 26, 1997, at the M D. office and then proceed to tour the Mt Vernon project
2. Letter from Welsh & Company re AB Pool
Mr Mike Welsh, Welsh and Company, has forwarded a copy of his response to Mr Norm
Tainsh, Tainsh Howard legal counsel for Mr Clayton Lobe regarding the AB Pool
development
Execum,e Committee recommends to accept and file~
Mr Hanger left the meeting time 10 50 AN
3 Approach Request G Tetz ESE 15 34 25 -W4
Mr Henry Wiens inspected this site and reports there is already an existing approach with
an AGT pedestal mounted There is not adequate sight distance in either direction
However, the approach is close to the SH 587 intersection where there is a stop sign for
the traffic entering the secondary highway It was noted the sight distance requirements
are to address oncoming traffic and provide an ample distance given the relative speed of
the vehicles
S`6,- Az s,, EG ALL
ill
Executive Committee recommends common sense prevail and permission be given for dCJ�J�o 7,o�s
this approach request and the sight distance requirements be waived because of the
proxunrty of the stop signs at the intersection of the roam
4. Access Request SW 3 29 21 W4
Mr Chris Lowen has requested access, on the private land at SW 3 -29 21 -W4, to access
his property NW 3 29 -21 W4
Executive Committee recommends Mr Chris Lowen be advised to negotiate this access
with the landowner without M.D involvetnent.
5. Alberta Transportation and Utilities Agreement re SH 836
The M.D has received a copy of the memorandum of agreement for the SH 836 project
which has been signed by all parties
C:/MD /Minu1c/EC I997.doc
Page 1
zj51--,-ae Ste;
EX 'CUTIVE COMMITTEE REPORT - Au ust 21, 1997
Executive Comlluttee recommends to accept and films
6 Report from Ian Martens re Compaction testing on SH 583 Approaches
Mr Ian Marten attended the compaction testing on the approaches on SH 583 Global
Engineering and Testing undertook these tests and Ian randomly selected the test ; g
approach Samples were taken from the Tetz and Cunningham approaches The test ��Srrl�„O 7Pau
results have not yet been received
Executive Conilluttee reconitnends Mr McCook obtain these test results and report
hack to Council
7. Lettei from CP Rail re Abandoned rail lines
CP Rail has advised on their policy regarding the disposition of lands The company s
policy is to first provide the provincial government with an opportunity to
acquire these lands No timetable for the disposition of lands on the CPR right of way -
Langdon Subdivision Irricana to Wimborne has been established and CP will retain the
M.D s interests on file
Executive Committee recoinmeluls to accept and file. Further, the matter of line
removal at secondary highways be discussed further )pith Mr McCook
8. Letter from Alberta Transportation and Utilities re AgPro Development Permit ! }
Alberta Transportation and Utilities has advised its permit issued to AgPro for their grain
terminal development (WI/2 5 33 23 W4) is subject to approved design plans for and
construction of adequate intersectional treatment at the Highway 21 intersection and the
local road to service this facility No design plans have been submitted yet
Executive Committee recollunenils to accept anal file. F'
9 Letter from Paul Szabo, MP re. Drink Smart Canada Campaign
This program is seeking a national patron or sponsor and Mr Szabo is trying to establish
Drink Smart as a charitable or a not for profit organization Input is welcome
Executive Committee recoinnienils to accept and file f
10. Development Department
With the retirement of Mr Cunningham next year and Ms Lisa Paget overseeing the
development department a discussion followed on having Ms Paget's office located on
the upper level of the administration building as she would be the only person occupying
an office downstairs on a full time basis all other offices downstairs are occupied by
employees who spend a great deal of time out of the office
Executive Comlluttee reconinlends Ike Reeve's office be assigned to Ms Paget and
another office, on the lower level of the administration building be assigned for use by
tine Reeve.
I 1 Villagc of Torrington Application for Dissolution
Mrs Irene Wilson, administrator village of Torrington, has advised the village is in the
process of applying to the Minister of Municipal Affairs for a dissolution study Mr
Jeffery advised 1)e had requested information from Mr Ross Rawluysk, administrator
M.D of Starland, on this process Starland has undergone two dissolutions and Mr
Rawluysk prepared a paper on this topic
A-r ()P /,)
Executive C0111n11Itee reconinicn(Is to accept and file
i
i
C: /MD /Minute /EC 1997.doc
Page 2 IL
EXECUTIVE COMMITTEE REPORT - August 21, 1997
12 Letter from Manulife re Herman Martens
Manulife has advised Mr Martens has been approved for Long Term Disability
Executive Committee recommends Air .Ieffery and Mrs Deak revuov this matter and
bring a recommendation back to the Committee.
13. Big Country Tourist Association 1998 Affiliation (Grant) Request
The Big Country Tourist Association has invoiced the M.D for the 1998 Affiliation
(Grant) Request in the amount of $942.60 It was noted the M.D has not belonged to
this association for a number of years
Executive Coinindtee recommends to accept and file.
14 Witer Accounts Receivable Write Offs
The following water accounts have been submitted for write off
Brown, Brock & Jeannie Huxley $ 39 94
Greke Raymond, Swalwell $113 56
McDonald, Donald Swalwell $ 26 81
Halvorsen, Terry Lynn Wimborne $182.28
Morgan, Jason & Brandi Huxley $ 1208
It was noted Mr Morgan was still residing in Huxley and had moved into the former
Leonard Larson residence The other accounts have moved out of the area and not
responded to previous letters requesting their account balances be paid
Executive Coninz1ttee reco111111e11(Is the above accounts, )Pith the exceptjon of the
Morgan account, be )Pritten off
15 RegUest for Permission to Use Book quotation
Fil
--,wr Q
A/� ��sTine�1T
c L—r7ye %
Mr George Lyon, who is writing a book, `Some Good Schoolhouse Stuffl' has requested
permission to use a brief quotation from the local history book Kneehill - M.D of Kneehill
1904 1967 by L Grace Gore published in 1968 The quote under the history entry of
William Ruttledge Gore, secretary treasurer of New Hope School (1906) and for Local
Improvement District 15 -S 4 (1909) is as follows `I see we have Irene in her crepe de-
chine, you can see more of Irene then her crepe de chine
&- ccutrve Comunittee recommends permission be given to Mr Lyon fur the use of tilts
quote.
16. Letter from Town of Trochu re Trochu Arena Board
The town of Trochu has requested the M.D appoint two members to the Trochu Arena
Board The next Board meeting has been scheduled for October 8/97 at the Trochu Arena
commencing at 7 00 P M
Executive Committee recommends Councillors Wagstaff and Vickery be appointed to
represent the M D on this board )vith Councillor Boake an alternate member
17 E911 Call Answer Service Agreement
The City of Red Deer has returned the M.D s copy of the above noted agreement, duly
executed on behalf of the city of Red Deer
Executive Committee recommends to accept and file.
18 AB Senior Games- Advertisil`12 Request
Mrs Marj Vetter the M.D s representative on this Committee, has been appointed
C:/MD /Minutc/EC 1997.doc
Page 3
S,r", A'60 P. /.
/.Fsr;we —9,pj>
CoMMIYvaz- 94E7[%la
EXECUTIVE CONIMITTEE REPORT - August 21, 1997
Chairperson of the opening and closing ceremonies and has requested advertising for these
Games be placed in the M.D news section of the local newspaper I
E_vecum,e Coiiuiuttee recommeiuls approval for this advertising
19 M D of Kneehill Recreation Grant Policy (15 2) for Operitional Expenses of Pools
and indoor Arenas in the M. D of Kneehill
Mr Jeffery reviewed the responses received from the towns and villages to the M.D 's
Operational Recreation Policy It was noted Torrington has not submitted their 1996
operating financial statement Carbon has indicated it is not in favour of a regional
recreation board and a motion was approved only to provide a minimum recreation grant
of $2 50 per capita, based on the Carbon urban population
Executive Committee recommends the 1997 Operational Recreation Grants be pair!, as
per Recreation Policies 1S 1 and IS-2, with payments as follows
Village of Acine $2,34699
Village of Carbon $ 1,092 50 (Minimum Grant)
Village of Linden $ 1,407 50 (Minimum Grant)
Town of Three Hills $27 14972
Town of Trochu
Torrington
TOTAL
$11 85449
$ Nil
543,851.20
and further, Torrington be contacted regar(ling their recreation grant and
participation in same and further, all jurisdictions, )Pilling to participate in the 1997 5,E2EAc-'° P 4-
recreation grants, fonpard their December 31, 1997 operating statements for their °gym "'"w,---a
recreation facilities as soon as possible 15104-0
ee 7 A6Sa PsN
20. Recreation Grant Policy (15 3) for the Capital Expenses of Pools and indoor Arenas
in the M D of Kneehill
The town of Three Hills response to the M.D s capital recreation grant policy, as outlined
in their July 18/97 letter and presented to the July 22/97 Council meeting, was reviewed
Executive Committee recommends an invitation be extended to the entire Three Hills A. P 9
Council to ineet )Pith the M D Council to further thscuss this recreation capital
expense policy.
21. M D of Pincher Creek - Growth Summit Submission
The M.D of Pincher Creek has forwarded a copy of their letter to the AAMD &C
responding to the Associations request for input on relevant issues for the upcoming
Growth Summit
Executive Committee recoinmientls copies of this tlocuinentation be provided to each
Councillor
22 AAMD &C Survey on Non Profit Tax Exemption Review Committee
The AAMD &C has advised the above Committee has requested a meeting with the
AAMD &C Board of Directors on August 27/97 to obtain some informal feedback. The
AAMD &C has requested a survey be completed so that relevant feedback can be provided
to this Committee. The survey was then completed by the Executive Committee.
Executwe Committee reconuneiuls this surrey be returned, as completed
23 AAMD &C Survey on Census Profile Subscription
The AAMD &C is looking into the feasibility of a group purchase of Profile Subscription
Packages from Statistics Canada The cost for these statistics would be $250 00 for the
C: /MD /Minu1e /1:C 1997.doc
Pagc 4
e � Au. Govdeaco�ts
AvG,ts /9y
�R� Avaaz� /q�
�Y
6
C
it
EXECUTIVE COMMITTEE REPORT - AuLyust 21, 1997
first municipality and $50 00 for each additional with the total costs to be averaged
amongst the participants.
.Gvecum,e Committee reconunenrls the M D complete this surrey by indicating it
would be )Pilling to participate in this group purchase of census itifornnatio n.
24 invo)cinj! for Structural Fires
All towns and villages in the municipality, except Three Hills, have responded in favour of
invoicing for structural fires To date Three Hills has not responded to this matter, letters
requesting responses were sent out June 11/96
Executive Committee recommends a letter he sent to all towns and villages cn the
nnumcipality advising of the favourable responses received for invoicing for structural
fires, noting Three Hills has not responded and requesting, coniniencing January 1,
1998, structural fires be invoiced )Pith the understanding any person invoiced for a
structural fire and not havinb insurance coverage for same )Pill have their invoice
canceller)
Mrs Deak left the meeting time 12.20 RM
25. Council Minutes
The Executive Committee edited the August 12 1997 council minutes for publication in
the newspaper
Fxecum,e Committee reconmienils the minutes, as erlite(l, be published in the DoAw
ne)PSpaper
The Executive Committee meeting then adjourned
*-er k, Assistant Administrator
cJMD/Minutc/L'c I997.doc
Page 5
i
�e
Am
Lfl
O
O
U
O
N
O
O
O
a--b
=
O
O
r0
H
N
z
O
O
O
o
�
O
O
O
CC)
O
O
O
O
co
O
O
O
L0L
O
O
O
L
O
O
0
O
Lli
\
0
LU
+)
z
LL)
Q
co
o
CC
co
O
C
`°
`o
co
CC
Z
}
r
Cl- ❑
(�
S
M
F_
w 0:
0
N
Cn
LL
f LO
;0
Q w
a_ CD
m
m
C-
\
N
N
o
7
o
Z
v
W
M
ZO
z
O (n
LL LL
0 o
U
LU z
w z
<
z
g
m o
Z
Q O
47 Q
H
�-
CT
W
O
=
co
co
z
z
o
Cl)
J
O
ZQ
n
LU
d'
_�
�
N
CC
K*'
LLT
N
LLJ
o
z
LL
Ln
�-
co
o
,"'-
1-0
z
Co
i
1�
I ;i nt
c�5,r,
O
a)
�i�'f•
n
v
v
m
g
A
n
Q
lzt
M
n
I
O
m
O
O
lz:j-
Ln
LO
m
�t
M
CO
O
cza-
LO
lD
v
I�
V
v
O
—
—
M
O
JW i
L,0
CO
O
00
CO
CD
O
O
CD
M
M
l0
CD
\0
CD
N
CD
ff�
CD
CD
fhF{
'
O
+'7Y
O
O
CD
k
r 1•
pS
S' .'
O
O
CL
O
O
; yi
p
O
LU
CD
�n
CD
\O
r
tt
' 7
.s
f,
N
f:
v
fa
f–
Lnkr4
ED
c0
ui
Q
�J�
jl F•,
�(!
f-
A
rp
J
r5;
T
y.
n
z
O
_�•
::•:•
Ln
� C1�
`'
00
c71
Lo c0
CD
CY)
Q0
v
co
?'
Co
rn
O
JAA
LD
n
n
n
7
1 ,.
Cr O
CTl
O
O
l0 Ql
0
p 7Si,�
fir...' a 0
O
l0
O
CF)
m
LO s ,i":ir
��i:t O
CC)
r4 J:
Ql
O
Lc)
M
J
Q
L0
- O
M r
c
t.0
O
V
N
LO
LU
V
C\j
rt,
co
Iv
co
CD
co
m
00
CD
Ujr
fir,•' .:.
r�^:
:�ti- ..'- ••,�'."y:
V
tAvi
Lfl
O
O
U
O
N
O
O
O
a--b
=
O
O
r0
H
N
z
O
O
O
o
�
O
O
O
CC)
O
O
O
O
co
O
O
O
L0L
O
O
O
L
O
O
0
O
Lli
\
0
LU
+)
z
LL)
Q
co
o
CC
co
�
C
`°
`o
co
CC
Z
}
r
Cl- ❑
(�
S
M
F_
w 0:
0
N
Cn
LL
f LO
;0
Q w
a_ CD
m
m
C-
\
N
N
o
7
o
Z
v
W
M
ZO
z
O (n
LL LL
0 o
U
LU z
w z
<
z
g
m o
Z
Q O
47 Q
H
�-
CT
W
O
=
co
co
z
z
o
Cl)
J
O
ZQ
n
LU
d'
_�
�
N
CC
K*'
LLT
N
LLJ
o
z
LL
Ln
�-
co
o
,"'-
1-0
z
Co
1�
(.0
O
a)
n
v
v
m
g
A
n
Q
lzt
M
O
O
O
U
O
O
O
O
a--b
O
O
r0
N
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
+)
5-•
co
co
�
C
co
�
I
r.
r
N
N
N
ca
U)
J
;0
Q w
a_ CD
N
CO
co d
d 0
¢
w
C!)
w O
a
Q 0-
LU �"'
w
a w
o
\
N
N
o
7
o
Z
v
z
0
Q
D
W
w
z
g
m
z
O (n
LL LL
0 o
U
LU z
w z
<
z
g
m o
Z
Q O
47 Q
H
�-
CT
W
O
=
co
co
z
z
o
Cl)
J
A
n
u .
d'
t-0
N
N
K*'
N
0
M
co
O
co
1-0
�
1�
(.0
O
a)
n
v
v
A
n
n
lzt
M
n
I
O
m
O
O
lz:j-
Ln
LO
m
�t
M
CO
O
cza-
LO
lD
v
I�
V
v
O
—
—
M
O
(.0
L,0
CO
O
00
CO
O
O
O
00
M
M
l0
It
\0
�O
N
tf}
ff�
U
a--b
r0
N
O
+)
5-•
l0
C
�
I
r.
C
ra
i
O
4J
m
U)
J
;0
Q w
a_ CD
N
CO
co d
d 0
¢
w
C!)
w O
a
Q 0-
LU �"'
w
a w
o
\
N
N
o
7
o
Z
v
z
0
Q
D
W
w
z
g
m
z
O (n
LL LL
0 o
U
LU z
w z
<
z
g
m o
Z
Q O
47 Q
H
�-
CT
W
O
=
co
co
z
z
o
Cl)
J
O
D
o
z
W
uP
z
g
m
0
O
m
z
g
m
u .
OUTSTANDING CHEQUES AS AT July 31 ;,, 97
PAYROLL CHEQUES
GENERAL CHEQUES
GENERAL CHEQUES
CH #
ANIOUN'I
CK #
AMOUNT
CK
AMOUNT
763
$ 1813 93
809
$ 1495
47
2293
$ 164
50
780
1155 93
810
1817
13
2337
416
24
781
2512 23
811
1350
14
2394
76
83
782
2450 73
812
2447
75
2425
165
76
783
2551 80
813
2457
67
2457
526
32
784
2146 60
814
1696
69
2473
196
59
785
3184 70
815
327
75
2474
256
32
786
2003 68
816
1483
19
2476
409
15
787
2383 28
2480
165
76
788
2164 90
2485
1605
00
789
2334 82
2490
1150
00
790
2521 94
2491
78
55
791
2324 59
2492
25
00
792
2537 25
2496
371
00
793
1212 84
2498
1034
98
794
21,01 82
2499
160
20
795
575 61
2511
67,647
53
796
1540 20
797
1531 82
798
1526 60
799
1787 46
800
1623 13
801
1449 19
802
1084 66
803
2341 48
804
993 58
805
1645 75
806
781 02
807
1576 56
808
2127 57
TOTAL OUTSTANDING PAYROLL CHEQUES S 69,461. 46
TOTAL OUTSTANDING GENERAL CHEQUES S 74,449. 73
TOTAL S 143 911. 19
OUTSTANDING LOANS S 0-00
CASH ON HAND DEPOSITED S 46,308 .61
SUBMITTED TO COUNCIL THIS 26th DAY OF A�St 199_
REEVE MUN ADMIN