Loading...
HomeMy WebLinkAbout1997-08-26 Council MinutesM D OF KNEEHILL #48 AGENDA - COUNCIL MEETING August 26, 1997 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Financial Reports 6 Accounts Payable APPOINTMENTS, 9 30 A.M Mr Lonnie McCook, Public Works Superintendent 10.00 A.M Mr Harold Bayes see agenda item # 16 GENERAL ITEMS. 7 1996 Census Report 8 Kneehill Ambulance 9 Recreation Policy 10 Offer to Purchase Huxley Lot 11 PA System for Council Room 12 Council Meeting Dates Change 13 Operation Policy Book PLANNING ITEMS. 14 Inspections by Development Officer TRANSPORTATION ITEMS 15 Public Works Superintendent Report 16 Request for Road Upgrading W 15 32 25 W4 17 Gravel Requests AGRICULTURAL SERVICE BOARD. 18 August 12/97 Joint ASB Meeting Minutes 19 Letter from Kneehill Soil Services 20 R. Vickery Request LATE ITEMS. 21 Hamlet Water Meters 22 Three Hills Arena Redevelopment Project - Phase II 23 Approach Request SW 9 31 25 W4 1 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES August 26, 1997 A regular meeting of council was held in the M.D of Kneehill office 232 Main Street Three Hills, Alberta, on Tuesday, August 26, 1997, commencing at 7 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake Marjorie Vetter James M Hanger Richard M Vickery M Glen Wagstaff Division Two Division One Division Three Division Four Division Five Division Six Division Seven John C Jeffery Administrator and Mr Lonnie McCook Public Works Superintendent, were present along with Jennifer Deak, Assistant Administrator who recorded the minutes PRESENT Reeve Otto Hoff called the meeting to order at 7 35 A.M. noting the Executive Committee CALL TO ORDER had requested Council meet at 7 30 AN to tour the Mt Vernon project to address the safety concerns as outlined at the last council meeting and followed up with a letter to the Mt Vernon Co op requesting these safety concerns be addressed by 9 00 A.M on AugustE� "�1 26, 1997, or the project would be issued with a Stop Work Order The meeting then touredj-''Pz the Mt Vernon project site ADDITION TO Mr Hoff requested an addition to the agenda item 17a Carbon Road (Frank Sherring) AGENDA Mr Boake moved approval of the agenda with the addition of the above noted item. APPROVAL OF CARRIED AGENDA Mr Wagstaff moved approval of the August 12, 1997, council nunutes. APPROVAL OF CARRIED MINUTES Mr Jeffery s report was presented including an update of the August 12/97 Pending JCJ REPORT INCL. Report PENDING ITEMS Mr Boake moved Pending Report item #6, Fire Agreements Acme Linden, he filed ACME /LINDEN CARRIED FIRE AGREEMENT Mrs Vetter briefly updated Council on the AB Senior Games noting she had requested the M.D provide advertising space for the Senior Games, under the M D news section of the AB SENIOR local paper, and further requested a total of 1,050 M.D pins for distribution to the GAMES participants of the Senior Games Mrs Lowen updated Council on the Regional FCSS Steering Committee noting the next meeting was scheduled for Wednesday, August 27/97 in Carbon The second draft REGIONAL FCSS agreement would be reviewed at this meeting Mr Vickery questioned the need for the FCSS Steering Committee to hire a Director especially in light of the M.D providing support services Under Pending Report item # 19, Transfer of the Torrington Lutheran (Rempfer) Cemetery REMPFER Mr Jeffery reported the church members had withdrawn their request for the cemetery to be CEMETERY transferred to the M.D It was agreed to file Pending Report item #23, Save Harmless Agreement as this agreement SAVE HARMLESS and policy had been approved at the last Council meeting AGREEMENT Mr Jeffery reported the village of Linden had scheduled a meeting with Alberta Transportation and Utilities officials at the upcoming AUMA Convention, to discuss the SH 806 SH 806 project and noted the M.D had indicated support for Linden s position regarding JD/MIN I M.D. OF KNEEHILL No 48 COUNCIL MINUTES August 26, 1997 the width of this road It was agreed to file Pending Report items #6, SH 837 in SE 27 29 21 W4 Erosion PENDING ITEMS Problems, item #7, Lorrin Baerg Weigh Scale and item #8, SH 836 Culvert West of SW TO BE FILED 20 30 22 W4 It was also agreed to file Pending Report item #9 Access to private lands via M.D Roads as this matter would be addressed on an individual basis Mr Wagstaff moved approval of Mr .leffery's report including the recommendations for APPROVAL OF JCJ the Pending Report items & PENDING CARRIED ITEMS REPORT Mr Trckery moved approval of the accounts presented for payment to -day, subject to review by the Finance Contntittee of Councillors Hoff, Lowen, Vetter and Vickery APPROVAL OF CARRIED ACCOUNTS Mr Jeffery distributed a statistical report, using information supplied by Nichols Applied Management, comparing population growth assessment growth, utility charges, and various STATISTICAL expenses between towns and villages in the municipality and the M D to the average town REPORT city village and M.D in the province The Mt Vernon Project was then inspected commencing at the project location, west of the Margaret Hanger and Bill Kilgour residence s It was noted there were no flags nor signs, to identify the dirt spoil piles and pipe obstacles at the west end of the project at this location MT. VERNON Moving eastwards along the project route towards Highway 21, it was noted the approach PROJECT had not been put back at the north west corner of the intersection of Highway 21 and, in INSPECTION RE: addition there was a pile of dirt that required moving Crossing Highway 21 and continuing SAFETY east past Richard Braconnier s, it was noted there were dirt piles in the road allowance that CONCERNS required addressing prior to freeze up It was agreed should these dirt piles be left, as is, they would become a safety issue during the winter months, these piles would have to be levelled prior to freeze up to avoid any potential hazards Council stopped at the manhole north of the Jim Hanger residence and inspected same It MANHOLE was agreed the manhole location was too close to the road and approach and too high It INSPECTION was noted a snow plow wing or a piece of farm machinery could easily hit the manhole. Mr Vern Crawford Mt Vernon Water Co op arrived on site time 8 05 A.M VERN CRAWFORD ON SITE The concerns regarding the location and protrusion of the manhole were discussed with Mr Crawford Mr Crawford agreed the manhole was too high He further noted the line assignment was for the pipe to be 2 metres from the right of way, the pipe was in the middle of the manhole and the manhole 1 5 metres in width It was noted the manhole was too near the approach and Mr Crawford suggested relocating the approach further north, where it could be made wider and have better sight distance The need to level the dirt pile in the road allowance, prior to freeze up, was discussed and Mr Crawford noted his concerns should the piles be levelled out as soil would be required to be placed over the pipeline when the dirt settled Mr Crawford noted he was requesting clarification to the M.D s August 13/97 letter - which rocks, which debris and noted common sense should prevail and where there was construction, there would be dirt piles Mr Jeffery again noted these piles would become a safety issue by winter A discussion followed on the possibility of veering the water line, away from the road and towards the property line, for the placement of the manholes Mr Hanger noted the manhole placed at Tullikopf s could have been veered as it was addressed after the M D sent the Co op the August 13/97 letter identifying this concern Mr Crawford indicated the project contractor was doing the work as per the plans approved by the M.D and proposed Mr McCook meet weekly with the project contractor and discuss any differences between the actual project and the approved drawings An inquiry was made as to whether the Co -op would be prepared to reimburse the M.D for the Public Works Superintendent's time to monitor the project as it was not fair to have all the ratepayers of the municipality subsidize the Mt Vernon Project Mr MANHOLE INSPECTION MIMIN 2 0 M D OF KNEEHILL No 48 COUNCIL MINUTES August 26, 1997 Crawford indicated it was not fair to expect the Co op to pay for this Mr Jeffery noted the agreement signed between the Co op and the M D included a save harmless clause. Mr Crawford inquired whether Mr Hanger was a part of the discussion as he had recorded himself out of the previous Council discussions and motions regarding the project Mr Vickery noted Mr Hanger was expressing concerns on behalf of Division 5 residents, other than those participating in the project Mr Jeffery also noted after the August 7/97 meeting with Mr Barry Potter Mr McCook and himself to review these concerns Mr Potter had indicated he would be following up with a letter addressing the M D s concerns This letter was not received prior to last council meeting and had just been addressed by the Executive Committee at their last meeting on August 21/97 The party continued on with their inspection and Mr Vickery accompanied Mr Crawford in his vehicle to the next inspection site The manhole north of the Mt Vernon school was inspected It was noted, at the last inspection this manhole was not covered and had posed a safety concern as a reunion was being held at the Mt Vernon school The cover was now on this manhole Mrs Lowen asked why the pipeline veered onto private property, at the Cullum land along this road and inquired why the pipeline could not veer onto private land at the manhole locations Mr Crawford indicated if the manholes were set in the right place, as per approved drawings Mt Vernon Co op would not bear the costs to move the manholes only to lower them Mr Hanger requested a common sense working agreement be sought Mr Crawford proposed appropriate signage and a barricade around the manholes It was also noted there were large rocks that required picking Mr Wagstaff inquired how many manholes had been installed and was advised four had been installed to date MT.VERNON PROJECT INSPECTION RE SAFETY CONCERNS MANHOLE INSPECTION The party continued north on Range Road 23 3 and noted lots of large rocks in the road allowance along the pipeline route The Bondar approach, where a manhole had been MANHOLE installed was also inspected and the same observations, regarding location and height as INSPECTION were noted at the previous manhole sites were again observed at this site The group next stopped at the intersection of Range Road 23 3 and Township Road 31 -4 Several turn off valves were inspected at this location and it was noted these also need to be lowered Mr Crawford acknowledged the valves could be lowered but not moved back towards the property line Mr Jeffery advised Mr Crawford of the lack of construction flags /signs at the dirt piles and pipes located at the west end of the project between Margaret Hanger s and Bill Kilgour s The party then moved to the Ray Dau manhole on SH 583 It was noted this manhole was originally 2 '/2 3 above grade level but had been addressed by the M D 's contractor South Rock All Councillors agreed this manhole could be approved Mr Crawford proposed four steel posts be placed around the manholes to identify them and address safety concerns, especially for farmers haying the road allowances or people skidoomg along the right of way Mr Crawford then left the meeting time 9 15 AM Council then proceeded back to Council chambers Mr Jeffery reported there had been another hamlet water meter failure and a letter had been sent to the M.D 's insurance company inquiring whether damage control measures, such as replacing all the water meters installed in the hamlets, should be implemented It was noted, the two previous water meter claims had been settled, on a no claim basis, and paid by the water meter's insurance company who were accepting all liability because of the faulty hardware on the meters Mr Vickery moved to accept and file this matter until a report is received from the M.D 's insurance company CARRIED MIMIN VALVE INSPECTION MANHOLE INSPECTION VERN CRAWFORD OUT OF MEETING HAMLET WATER METER FAILURE 2,/6, M D OF KNEEHILL No. 48 COUNCIL MINUTES August 26, 1997 The party arrived back in Council chambers time 9 25 A.M MT. VERNON The Executive Committee report item #1 Mt Vernon Water Project - Letter from B.M WATER PROJECT Potter Consultants, was reviewed Mr Jeffery noted clause 10 of the Road Crossing RE. SAFETY Agreement signed by the Co op and the M.D, contains an indemnity clause and save CONCERNS harmless provision Mr Jeffery proceeded to read aloud this clause and noted the agreement signed by the Co op was a standard road crossing agreement used for all pipeline crossings Mr Vickery reported Mr Crawford had told him the manholes could be moved this week Council was then informed of the meeting between the Executive Committee, Mr Hanger and the Mt Vernon project foreman Mr Hanger requested Council to stand by its August 13/97 letter to the Co op to ensure the safety issues were addressed, noting the M.D is the steward of the roads and responsible for safety factors Mr Vickery noted the project foreman had indicated a "Stop Work Order' would not help complete the project A discussion followed on whether Mr Hanger should excuse himself from the meeting as in the past he had motioned himself out of Mt Vernon water project discussions and had not participated in the motions arising from same It was agreed the matter being addressed was safety issues Mr Vickery then asked each Councillor whether or not they felt Mr Hanger should remain in the meeting All Councillors indicated they felt Mr Hanger should remain in the meeting Mr Jeffery asked Mr Hanger whether he felt he was in a conflict when he previously excluded himself from the Mt Vernon discussions Mr Hanger noted he felt he was in a conflict as he was part of the Mt Vernon community, had originally signed for three water hook ups and as the project progressed and various facts became known, had spoken against the project Mr Jeffery then inquired whether anything had changed and Mr Hanger replied 'No' Mr Hoff then requested Mr Hanger remain in the meeting and participate in the discussion of the safety issues Mr Wagstaff requested Council consider leaving the Stop Work Order until the end of the week to give Mr Crawford time to address the safety problems Mr Wagstaff inquired whether the Co op had the opportunity to consult the M.D and whether the M D had dealt fairly and reasonably to facilitate this matter It was noted Mr Jeffery, Mr McCook and Mr Barry Potter had met in early August toured project and discussed the manholes and other safety concerns Mr Jeffery then proceeded to read the M.D 's August 13/97 letter to the Co op and B.M Potter's August 13/97 letter to Mr Vern Crawford noting the B.M Potter letter was received after the M.D s letter was faxed to Mr Crawford Mr Van Doren and B M Potter Mr Jeffery further noted he had received one call from Mr Crawford regarding the size of rocks to be picked Mr McCook advised Mr Potter was told where to place the manholes when he met with himself and Mr Jeffery in early August Mr Wagstaff noted when the agreement was made it was assumed common sense would prevail and the contractor should have gone to Mt Vernon to discuss the manholes Mr Jeffery asked Mr McCook what was the common practice when road building and an engineer's mistake was discovered on the drawings Mr McCook noted this is often a common occurrence and the road foreman goes back to the engineer to discuss and address the problem For example, on the Trentham project, the grade in one section of the road was changed because that particular section of road is a snow trap in the winter time Mr Vickery noted the M D 's contractor South Rock had cleaned up SH 583 in a short period of time The Mt Vernon project had defaulted and not cleaned up their project prior to South Rock commencing the M D s paving project on SH 583 HAROLD BAYES Mr Harold Bayes entered the meeting time 10 00 A.M INTO MEETING Mr Hoff welcomed Mr Bayes and invited him to address Council Mr Bayes advised he had been a ratepayer of the M.D for the past 20 years and during that time this was only his REQUEST RE second request to Council Mr Bayes noted he felt the safety issue had been overlooked WIDENING DIRT regarding the dirt road West 15 32 25 W4 Mr Bayes inquired what the recommended ROAD WEST 15- minimum road width was for roads in the municipality and was advised there were different 32 -25 -W4 standards for different roads Mr Bayes reported he had measured the road (West 15 32 25 -W4) and it was 19 feet wide Mr Bayes noted there are two sharp curves on this road JD/MIN 4 M D OF KNEEHILL No 48 COUNCIL MINUTES August 26, 1997 and the road width is inadequate Mr Bayes requested the road be closed until the curves are addressed Mr McCook reported, when this request had originally been received, he was under the understanding the concern was about a school bus being on a dirt road and had contacted Mr Ken MacLean, at the school division, who advised this was acceptable, especially if the road was used to get the students home faster Mr Vickery noted this road was sod busted a few years ago and Mr Bayes noted the curves were not widened and needed to be widened to accommodate farm machinery Mr Bayes indicated he would like the road widened at the curves to make it safe and passable In response to a question about signs along the road, Mr Bayes indicated there were no signs along the road It was noted speed restrictions could also be placed on this the road Mr Wagstaff noted he takes a pilot car if moving farm machinery along dirt or narrow roads Mr Bayes again indicated he wanted the road closed until addressed, noting it would now be on record, in the meeting minutes, that this issue had been brought to the M D 's attention and in doing so the M.D could be liable Mr Bayes further noted the road only required widening at the curves and was used a lot as s short cut to Linden Mr Bayes was asked how wide he felt the road should be and responded some combines are 24 feet and the road should be 30 feet wide at the curves Mr Vickery noted the header could be taken off this machinery for travelling along the road Mr Bayes indicated he hoped the issue would be addressed and dealt with as he did not want to deal with any liability issues arising from this matter Mrs Vetter inquired what would happen if the road was closed Mr Bayes noted he had to have access to his property ROAD WIDENING REQUEST RE: Mr Boake moved this matter he referred to the Road Committee and, if necessary, signs DIRT ROAD WEST (curve and/or speed signs) he placed along this road 15- 32 -25 -W4 CARRIED REFERRED TO ROAD COMM Mr Bayes thanked council for their time and consideration and left the meeting time 10 15 AN Mr Jeffery also left the meeting at this time to take a call from Mr Vern Crawford The discussion continued on the Mt Vernon project safety concerns Mr Jeffery returned to the meeting time 10 20 A.M Mr Jeffery reported Mr Vern Crawford had advised the dirt and pipe along the project route west of Margaret Hanger s and Bill Kilgour s, had been flagged, or would be soon, according to Porter Tanner the manholes would be lowered by noon tomorrow and signs MT VERNON placed around them Mr Crawford had requested Mr McCook, the project engineer (Bob) PROJECT RE. and himself meet regularly to review the project Mr Hanger inquired who would be SAFETY responsible when a snow plow sheared off the top of the manholes that were too close to CONCERNS the road Mr McCook noted the approaches were not identified, as per agreement and that since the manhole problems had been brought to the engineer's attention the project engineer (Bob) had not contacted him Mrs Lowen moved the M D of Kneehill issue a Stop Work Order on the Mt Vernon Water project until the following safety concerns have been addressed The following manholes to he moved to the hack of the road flankage, as close to property line as possible and, where applicable, relocated away front the approaches, MT. VERNON and further these manholes to be lowered, as per engineered specifications PROJECT STOP manhole located north of the .Tm Hanger residence WORK ORDER manhole located north of the Mt Vernon school manhole located at the Bondar approach 2 All future manholes to he placed in consultation with M D of Kneehill Public Works Superintendent, Mr Lonnie McCook, and the Mt. Vernon project engineer 3 All rocks approximately 8" or larger in diameter to picked and removed from the M D road allowance. MIMIN 5 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES August 26, 1997 4 The Mt. Vernon Water Project manager to meet on a weekly basis with the M D. of Kneehill Public Works ,Superintendent, Mr I onnie McCook, to review the project's work schedule and ensure the project accommodates the needs of both Mt. Vernon Water Co -op and M D. of Kneehill 5 When all the above conditions, with the ewception of #4, have been met and complied MT. VERNON with, this Stop Order shall be removed and condition #4 shall continue for the PROJECT STOP duration of the project WORK ORDER 6 This Stop Work Order becomes effective twenty four hours after delivery to the Mt Vernon Water Co -op. And further, this .Stop Work Order he hand deliverer) to Mr Vern Crawford with copies of same faxed to Mr Paul Van Doren and B.M Potter Consultants Ltd. CARRIED A recess was held from 10 55 AN until 10 25 A.M Mr Jeffery then read the Stop Order prepared for the Mt Vernon project and approval of same was given by all Councillors Mr Jeffery then left the meeting time 10 30 AN The Executive Committee report continued EXEC. COMM. Under Executive Committee item # 16, Letter from Town of Trochu re Trochu Arena REPORT Board, Mr Wagstaff noted he wanted council to be aware this was a new Board Under Executive Committee item #19 M D of Kneehill Recreation Grant policy for Operational Expenses of Pools and Indoor Arenas, Mrs Vetter advised she was trying to schedule a meeting with the Torrington recreation representatives to discuss recreation APPROVAL OF EXEC COMM Mrs. Lowen mover) approval of the Executive Committee report REPORT CARRIED The Public Works Superintendent report was presented PWS REPORT Mr Jeffery re- entered the meeting and advised the Mt Vernon contractor was currently at the approach north of the Jim Hanger residence and Mr Crawford had inquired as to how MT. VERNON long Council would be in session. It was noted the decision regarding this matter had been WATER REPORT made Mr Jeffery left the meeting - time 10 40 A.M Mr Wagstaff moved approval of the Public Works Superintendent report. APPROVAL OF CARRIED PWS REPORT �tJinD:,o 7 oiJt Mr Boake moved agenda item #17, Gravel Requests, be referred to the Road Committee REFERRAL TO CARRIED ROAD COMM �� mQya >.ouJ -s ,fos►o G'on.n.?'7c�' Mr Jeffery re entered the meeting time l 1 45 A.M Mr Hoff reported he had spoken with Mr Frank Sherring regarding the road allowance REPORT RE:ROAD east of NE 10 29 23 W4 and the confusion over the ownership of same Mr Sherring has ALLOWANCE confirmed the M.D agreed to trade the road allowance for other land, further east to built EAST OF NE 10- the road This was done to accommodate the land terrain and the agreement made on a 29 -23 -W4 hand shake It was noted the M D had papers with a memo indicating the road allowance to be transferred to Mr Wayne Garrett but this transfer had not been made Mr McCook noted this matter had come to light when a request had been received from Mr and Mrs JDIMIN 6 M D OF KNEEHILL No 48 COUNCIL MINUTES August 26, 1997 Andrews for a road to access their new residence Mr McCook noted Mr and Mrs TRANSFER OF Andrews could access their property from an existing road and then build a road on their ROAD private land to their residence ALLOWANCE EAST OF NE 10- Mr Boake moved the M D honour its past verbal agreement regarding the transfer of 29 -23 -W4 the road allowance east of NE 10- 29 -23 -W4 and prepare the necessary documents to transfer the road allowance to the owners of the involved quarter sections (NW 11 and SW 14- 29- 23 -W4) CARRIED CENSUS REPORT TABLED Mrs Vetter moved agenda item #7, 1996 Census Report, he tabled until the next meeting CARRIED Mr Vickery discussed the Notice of Motion, presented at the last council meeting, to have the M.D offer to completely fund the Kneehill Ambulance without requisitioning the urban centres in the municipality for funds, and take over the operations of the ambulance service It was noted the M D currently pays approximately 80% of this requisition with the NOTICE OF participating towns and villages (Three Hills, Trochu, Acme, Linden, Carbon and MOTION RE Torrington) paying the balance It was agreed given the economic factors, downloading, KNEEHILL the possibility of the Regional Health Authorities taking over the ambulance operations in AMBULANCE the future, and the initial steps being taken by the village of Torrington for dissolution this OPERATIONS offer was a timely one and one that would offer financial relief to the smaller urban centres Mr Vickery, the M.D s Kneehill Ambulance representative, requested Council's support for this motion, noting he would like to present this offer at the next Kneehill Ambulance meeting scheduled for September 17/97 Mr Vickery further noted he would like to present the Kneehill Board representatives with the M.D 's letter for the towns and villages so that they could take this matter back to their respective Council M D 'S OFFER TO Mr Hanger moved the M D prepare a letter, to the towns and villages within the TAKE OVER municipality, offering to pay the entire Kneehill Ambulance requisition and assuming KNEEHILL responsibility for the Kneehill Ambulance operations and this letter be presented for AMBULANCE approval to the next council meeting, with copies of same be available for all OPERATIONS councillors, and further, Mr Vickery he provided with the letters to the towns and ;,r,' �� �7� villages and these letters to be given to the Kneehill Ambulance hoard members for them to present same to their Councils. CARRIED Mr McCook left the meeting time 12 05 P M The meeting recessed for lunch from 12 05 P M until 12 55 P M Mr McCook was not present when the meeting continued It was reported an offer had been received from Mr and Mrs Wallace George, to purchase Lot 9 Block 10 Plan 6680 AP, Huxley for the sum of $1,000 00 Mr and Mrs George wish to purchase this lot to resolve the encroachment of the residence located on Block 10 (owner Mr Jim Kish) The M.D owns Lots 1 9 in this block with each lot being 50 x 120 feet in size The ball diamond is located on these lots with an outhouse located on Block 9 It was noted last September an offer was received to purchase 16 feet of Lot 9 and Council had agreed to offer Lot 9 for sale at the current assessed value of $1,020 00 subject to the purchaser paying all the costs incurred for the required subdivision application and to complete the transfer transaction and further the purchaser be responsible for the relocation of the outhouse located on lot 9 to another lot approved by the M D and this relocation GEORGE OFFER to meet M.D standards RE. LOT 9, BLK 10, HUXLEY Mr Vickery moved the offer of $1,000.00 to purchase Lot 9, Block 10, Plan 6680 AP, Huxley, be accepted subject to the same terms and conditions as the previous offer on this lot, that being the purchaser to pay all costs incurred for the required subdivision MIMIN 7 M D OF KNEEHILL No. 48 COUNCIL MINUTES August 26, 1997 and transfers in addition to relocating the outhouse, located on this lot, to another Z-1is "? location, approved by the M D. and further this relocation to meet all M D standards. CARRIED Mr Jeffery reviewed the public address system quotation for the council room, as prepared by Karlen Electronic Systems (1981) Ltd A discussion followed on the need to insulate the inside council room walls and also the upper level washroom walls PA SYSTEM TABLED & Mr Hanger moved to table this matter until more information is obtained regarding the REFERRED TO insulation of the ivalls BUILDING COMM. CARRIED Mr Boake noted he and Mr Wagstaff were on the Building Committee and would look into this matter Mr Wagstaff moved the following regular Council meeting and Executive Committee COUNCIL meeting dates he rescheduled as follows MEETING DATE the regular Council meeting date of November 11/97 he rescheduled to November 10/97 CHANGES the regular Executive Committee meeting scheduled for Nov 20197 be cancelled and, if necessary, rescheduled for November 29/97 and the regular Council meeting date of December 23/97 he rescheduled to December 22/97 and further, the appropriate notices advertising these meting date changes he placed in the local neiwspaper CARRIED OPERATIONAL Mr Boake moved to table agenda item #13, Operational Policy Book POLICY BOOK CARRIED TABLED Mr Jeffery reported agenda item 414, Inspections by Development Officer was requested by the Municipal Planning Commission who had expressed concerns that no inspections were made to ensure the decision of the Subdivision and Development Appeal Board and the conditions set out in the Board Order were complied with and enforced It was noted a recent Subdivision and Development Appeal Board decision was not fully complied with yet the developers were currently constructing their development Mr Jeffery noted the M.D usually does not inspect these developments and reacts only when they receive complaints about a development A discussion followed on various conditions imposed by the Subdivision and Development Appeal Board on recent development permits that had been appealed to this board Mr Hanger noted the developer's agreement had not yet been signed by Rupert/Lansink yet construction of their barn was underway, this was a development application that had gone to a Subdivision and Development Appeal Board hearing Mr Jeffery noted the Subdivision and Development Appeal Board decision is not negotiable and should the developer not like the conditions or decision of this Board it has the option not to proceed with the proposed development DEV. OFFICER Mr Vickery moved the Development Officer inspect the developments that have been INSPECTIONS OF appealed to the Subdivision and Development Appeal Board to ensure all the conditions SDAB DECIONS of the Subdivision and Development Appeal Board's decision are met vim' CARRIED Mr Vickery recommended both Ms Paget and Mr Cunningham inspect the Rupert/Lansink development to ensure compliance with the set back requirements, as stated in the Ic Subdivision and Development Appeal Board decision R. VICKERY Mr Vickery moved to table agenda item #20, R. Vickery Request REQUEST CARRIED TABLED Mrs. Lowen moved approval of the August 12197 .loint Agricultural Service APPROVAL OF JDI IN 8 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES August 26, 1997 Board/Council meeting minutes ASB MINUTES CARRIED Mr Jeffery reported Mr Lawrence Bauer, Kneehill Soil Services had responded to the Agricultural Service Board's (ASB's) request to supply storage space and chemicals for use in the ASB spraying program Kneehill Soil Services is willing to provide storage space for chemicals and supply chemicals at invoice price plus 2 %, with a net 30 day term after month of pick up and a review of this arrangement in August 1998 APPROVAL OF KNEEHILL SOIL Mrs Lowen moved to accept the offer from Kneehill Sort Services for the storage and SERVICE OFFER supply of chemicals for use in the A.SB spraying program, as outlined in their August RE. CHEMICAL 18197letter, and with an annual review of this arrangement STORAGE AND CARRIED SALES A discussion followed on the sale of Tordon 22K to farmers and it was agreed to continue.. =.,.g� this service with the Ag Heldman providing this chemical, to the farmers, along with the TORDON 22K necessary training and documentation SALES TO FARMERS Mr Jeffery reported Mr Lawrence Bauer Kneehill Soil Services has requested permission to construct an approach to access their new storage site location on the north west part of SW 9 31 25 W4 APPRAOCH Mr Hanger moved to refer this approach request to the Road Committee. REQUEST SW 9- CARRIED 31 -25 -W4 �,-a.neP,o > ,qJ s Mr Jeffery reported the Council of the town of Three Hills has approved a motion to award 4%40 A%"""'aa� the floor bid and dasher board system bid on Phase lI of the arena project and the ice be put in the arena two weeks earlier this fall and removed two weeks earlier next spring(Mar PHASE II ARENA 15/98) to accommodate the commencement of Phase II construction to the spring of 1998 REDEVELOPMEN T PROJECT Mr Boake moved to accept and file this information. CARRIED INVITATION TO It was agreed to invite the town of Three Hills Council to the next M.D council meeting to THREE HILLS TO discuss the M.D 's Recreational Grant Policy (15 3) for the Capital Expenses of Pools and DISCUSS M D Indoor Arenas in the M D of Kneehill It was further agreed to try to schedule this CAPITAL appointment for 9.00 AN RECREATION POLICY Mr Boake moved approval of the .1uly 31, 1997 bank reconciliation and cash comparison reports, as presented APPROVR L OF CARRIED FINANCE REPORT G, ,, Mrs. Lowen moved the meting adjourn ADJOURNMENT CARRIED Time 2 05 P M - - oc " ,�'- Reev Munici al dministr or MIMIN 9 JOHN C JEFFERY REPORT August 12 - 26, 1997 REPORT. Balance Forward $ 46.00 1 Gave M D flag to Torrington Thcy did not get one when M.D donated to community centres 2 Receipt paid to Otto Hoff re ASB $60.00 3 Receipt paid to Marylca Lowcn rc Dinner for Road Committee $34.03 Balance CORRESPONDENCE $ 46.00 1 Aug 12/97 RC0027553 AB Treasury Fincs Distribution $544.00 2 Aug 19/97 RC 0027768 Scottish & York Water Truck write off $16 750.00 3 July /97 Fines Distribution Summary 4 July 31 & Aug 15/97 AB Gazette. 5 Aug 19/97 Agenda Golden Hills Regional Division No 15 6 Aug 8/97 Armct Report 7 July /August 1997 Electrical Line magazine 8 August 1997 Status Report 9 Seminar advertising Western Canadian Municipal Liability 10 Seminar advertising Fundamentals of Finance and Accounting for Non financial Managers 11 Seminar advertising How to Develop and Administer a Budget 12 Seminar advertising 1997 Banff Management Course 13 Course advertising Environmental Business 1997 in Calgary 14 Course advertising Kanotcch 15 Fall '97 Training Calendar Weston Canada 16 Fall 1997 U of AB Applied Sciences Course Calendar 17 Seminar advertising How to Think Outside the Box 18 July /August 1997 The ULS Report ' 19 Advertising University of Saskatchewan. 20 Advertising Travel Alberta 21 Seminar advertising Alberta land Surveyors' Association 22 Advertising JMG Enterprises 23 Advertising Tclus 24 Catalogue of Sales Leads 25 Advertising Holiday Classics 26 Aug 6 & 13/97 newspaper The Olds Albertan 27 Aug 12 & 19/97 newspaper Highway 21 News 28 Aug 13 & 20/97 newspaper The Capital HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Boyd, Robert SW 17 28 -23 W4 Dugout $150000 2 W & G Fanns (Wayne & Elaine Garrett) SE 6 30 23 W4 Grain Storage Bin $7,00000 Minutc/jgmport 1997doc 1 PUBLIC WORKS SUPERINTENDENT'S REPORT TUESDAY, August 26th, 1997 1 South Rock should be down paving in Carbon by the end of the week #583 east is dust about completed other than clean up etc and some sidesloping 2 The gravel crew is back at #21 & #27 cleaning up the pile and should be moving into Torrington next week if everything goes good 3 The road crew is working on the mile stretch east of the Hastie road 4 I ve had the boys cutting bad gravel roads that are loaded with clover 5 Ian and Henry have been strutting culverts and working on the water systems throughout the M.D The cost for upgrading the coin dispenser from 25 cents to $1 00 at Swalwell is $350 00 This unit will handle 15 coins and can be used for quarters and loonies 6 The Town of Trochu is interested in purchasing some of our old Champion rims and tires for P 8 The price I would think that is fair would be $300 00 /rim and $250 00 /tire The tires and rims are of no use to any of our graders K, E L f SUPERINTENDENT �� nJoao 7 pos