Loading...
HomeMy WebLinkAbout1997-08-12 Council Minutesa !1 J M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING August 12, 1997 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Financial Reports 6 Accounts Payable 7 Assessment Review Board APPOINTMENTS 9.00 A.M Assessment Review Board see item # 7 10.00 A.M Mr Lonnie McCook, Public Works Superintendent 10 00 A.M Mr Don Boles et al see agenda item # 13 11 00 A.M Mr Rinus Onus Kneehill Ambulance see agenda item # 10 1 00 P M Joint ASB Meeting see agenda item # 15 PRIORITY ITEMS. 8 Mt Vernon Water Co -op GENERAL ITEMS. 9 George Penner Request 10 Fire /Ambulance Protocol re Non Fire calls 11 Alberta's 100`h Anniversary Celebrations TRANSPORTATION ITEMS, 12 Public Works Superintendent Report 13 Dust Control Policy 14 Road Name Requests AGRICULTURAL SERVICE BOARD. 15 Joint ASB Meeting LATE ITEMS: 16 Growth Summit 17 Save Harmless Agreement 18 Special Places 2000 19 Request for Cardlock for Swalwell water dispenser 1 •' w .* M D OF KNEEHILL No. 48 COUNCIL MINUTES August 12, 1997 A regular meeting of council was held in the M.D of Kneehill office 232 Main Street, Three Hills, Alberta, on Tuesday, August 12 1997 commencing at 8 30 A.M. The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake Marjorie Vetter James M Hanger Richard M Vickery M Glen Wagstaff Division Two Division One Division Three Division Four Division Five Division Six Division Seven John C Jeffery, Administrator was present along with Jennifer Deak, Assistant Administrator, who recorded the minutes Reeve Otto Hoff called the meeting to order at 8.40 A.M PRESENT CALL TO ORDER Mr Jeffery requested seven late items, be grouped under agenda item 1 l a Late Items, and AGENDA added to the agenda ADDITIONS Mr Boake moved approval of the agenda with the additions of the above noted items. APPROVAL OF CARRIED AGENDA Mrs Vetter moved approval of the July 22, 1997, council minutes. CARRIED APPROVAL OF MINUTES Mr Jeffery's report was presented including the Pending Report Mr Hamer moved approval of Mr .leffery's report APPROVAL OF JCJ CARRIED REPORT The Executive Committee report was presented Under Executive Committee item #12, Kraft Dog Attack, Mrs Vetter advised Mr and Mrs Kraft had destroyed this dog EXEC. COMM. Under Executive Committee item #5 July 29/97 Letter from PFRA re Equity Pipeline REPORT Extension, it was confirmed the M.D would be willing to facilitate a Phase II of the Equity Project providing there were sufficient interested parties for this service Under Executive Committee #9, Mr Vickery noted the recommendation included a Committee of Councillors Hanger, Boake and himself to look into policies to address any future water lines in the municipality Under Executive Committee #18, AAMD &C Fall Convention it was agreed to try and book Room #101 at the Coast Terrace Inn for Mr Hoff and find out the name of the new FALL AAMD &C hotel, across the street, to the east of the Coast Terrace and perhaps book rooms at this CONVENTION hotel for the convention Mr Vickery moved approval of the Executive Committee report. APPROVAL OF CARRIED EXEC. COMM. REPORT Mrs. Lowen moved approval of the .1une 30, 1997 hank reconciliation and cash comparison reports, as presented APPROVAL OF CARRIED FINANCIAL REPORTS Mr Boake moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Hanger APPROVAL OF CARRIED ACCOUNTS Mr Wagstaff moved Council recess in order to hold the 1997Assessment Review Board, JD/MIN M D. OF KNEEHILL No 48 COUNCIL MINUTES August 12, 1997 scheduled for 9 00 A.M CARRIED RECONVENE FOR Mr Wagstaff moved Council do now reconvene, the 1997 Assessment Review Board ASSESSMENT being completed REVIEW BOARD CARRIED co Time 9 10 A.M Mrs Lowen was not present when the meeting reconvened Mr Jeffery advised a request had been received to cancel the 1996 penalties on Roll #•s 2751000 2756000, 2765000 and 2769000, Penners Groceteria Ltd in the amount of $136 57 The 1996 tax due date fell n a week end and Mr Penner came into the office the next working day to pay the taxes Mr Penner advised he had spoken to the local Councillor about this matter and it was his understanding the matter had been taken care of It was noted notices were placed in the local newspaper during the entire month of August advising of the tax due date, the office hours and the acceptance of post dated cheques Mr Hoff moved a letter be sent to Mr George Penner explaining the M D.'s policy and PENNER REQUEST procedure regarding the lei ying of tax penalties. FOR 1996 CARRIED PENALY CANCELLATION Mrs Lowen re entered the meeting time 9 15 A.M Mr Rmus Onus, Kneehill Ambulance Operations Director, also entered the meeting at this time Mr. Boake moved a letter be sent to all fire departments, ivith copies to all town and MIMIN 2 RINUS ONUS INTO Mr Onus discussed the protocol problems encountered by the Kneehill Ambulance MEETING regarding responses to non fire calls and other emergency vehicles not "standing down" when requested to do so Mr Onus proceeded to cite several examples of non fire emergency calls where several fire departments had shown up at the emergency scene even after being requested by either the RCMP ambulance or designated fire area authority to KNEEHILL "stand down' Mr Onus noted problems and hazards could arise when too many AMBULANCE emergency vehicles service an emergency call it was frustrating to have numerous fire DISCUSSION RE departments at a non fire accident scene It was agreed the public perception of numerous STAND DOWN emergency vehicles at an accident scene and the tax dollars involved in having these services PROTOCOL at an emergency scene especially after some of these services had been requested to "stand down" was not a good perception A discussion followed on the proper protocol at an emergency scene. It was noted the Three Hills rescue unit received a grant to serve the municipality on a regional basis and attend emergency calls but should `stand down" when requested to do so Mr Onus noted the protocol at an emergency scene is usually the first service on scene is in charge until the local area fire department arrives and then the authority is passed onto the local fire chief ' The discussion then shifted to the overall ambulance operations and the changing legislative requirements regarding the 200 minimum hours required for training for ambulance attendants Mr Onus encouraged M.D council to consider overseeing the entire ambulance REQUEST FOR operations and pay the entire ambulance requisition The M.D currently pays M.D. TO PAY approximately 80% of the ambulance requisition with the towns and villages in the M.D 100% OF paying the 20% balance It was noted the M D contributes to the office, secretarial and AMBULANCE vehicle repairs to the ambulance and PBI contributes the ambulance hall in Three Hills all of REOUISITION AND which is not reflective in the ambulance's budget The proximity of the urban centres in the TAKE OVER municipality to ambulance services was reviewed Mr Onus advised the fire department OPERATIONS OF volunteers are being trained to basic CPR In some cases, the fire department is the closest AMBULANCE emergency service and these trained volunteers can be called upon to provide basic SERVICE emergency first aid services until the ambulance arrives on scene Mr Hoff thanked Mr Onus for meeting with council and discussing the ambulance operations Mr Onus thanked Council for their considerations and left the meeting - time 9 45 A.M Mr. Boake moved a letter be sent to all fire departments, ivith copies to all town and MIMIN 2 M M.D. OF KNEEHILL No. 48 COUNCIL MINUTES August 12, 1997 village councils, requesting the fire departments observe protocol when responding to emergency situations and "stand dmvn" when requested to do so by either the RCMP, the ambulance or the local area fire department CARRIED Mr Vickery discussed the request from the Kneehill Ambulance to have the M.D pay the entire ambulance requisition and take over the operations of the ambulance service Mr Vickery requested council consider a Notice of Motion for the M.D to offer to completely fund the Kneehill Ambulance without requisitioning the urban centres in the municipality for funds It was agreed each councillor further discuss this proposal with ratepayers Mr Vickery moved a Notice of Motion, regarding the operations of the Kneehill Ambulance service, be addressed at the next Council meeting CARRIED Mr Jeffery then reviewed the correspondence regarding the cancellation of the Dust Control policy on Specific Roads, including the letter from George Boles and the M.D s response to same The cost comparison for various road surface options on the Fisher Davis Road was reviewed It was noted this report had been prepared a few years ago and compared the costs for paving base dust control and gravel surfaces The paving option was estimated at $1,488,000 00 over a 20 year period at a cost of $12 400 00 per mile base course option $720 000 00 over a 10 year period with a cost of $12,000 00 per mile dust control option $81,789 60 over a 2 year period with a cost of $6 815 80 per mile and gravel option $16,032 00 over a 1 year period with costs $2,672.00 per mile. The long term dollars spent over 20 years on initial investment was paving $12,400 00 per mile base course $24,000,00 per mile, dust control $68,158 00 per mile and gravel $53 440 00 per mile The following people entered the meeting time 10 10 A.M Gary and Fay Rempel Bert Cullum, Don and Claudia Pryor, Brian Kester Lynn Gustafson Don and Jane Boles On behalf of Council, Mr Hoff welcomed this party to the meeting and introductions were made Mr Pryor advised he was the spokesperson for the group, who were all residents along the Fisher Davis Road and concerned with Council's decision to discontinue the dust control along the road Mr Pryor noted the group was concerned about the future of the road, noting the road was unique at one end was the seed cleaning plant and at the other end a zoo These two facilities attracted huge volumes of traffic trucks travelling to and from the seed cleaning plant year round, not dust seasonally as in the past and in excess of 20,000 people visiting the zoo this year Also with the AB Pool elevator going in east of this location, it was anticipated the truck traffic would increase The road was used as a commuter road to connect with the highway The cost comparison for the road surface options were reviewed and it was noted, the road would have a ban on it if paved A discussion followed on the M.D 's position of user pay for dust control services along with the various dust control products used on this road over the years Mr Vickery advised two residents in his division had paid out in excess of $1 765 00 for dust control in front of their residences A discussion followed on the need to protect road surfaces, road bans and their enforcement the provincial road testing to determine road bans the possibility that future provincial road grants could be in jeopardy if road bans not enforced to protect road surfaces Mr Rempel noted the volumes of traffic on this road dictate more attention should be given to it and expressed safety concerns that could arse from the lack of dust control It was noted speed limits could be reduced on the road Mr Hanger advised the M D planning department, Municipal Planning Commission and Subdivision and Development Appeal Board was tending towards involving larger developments in the municipality to participate in road maintenance and dust control, especially where the operations of these developments impacted the infrastructure When asked whether interested in paying a surcharge for dust control on this road, the group indicated they were in favour Mr Rempel inquired what type of dust control paving the REQUEST FOR EMERGENCY VEHICLES TO OBSERVE PROTOCOL NOTICE OF MOTION RE. KNEEHILL AMBULANCE OPERATIONS -/,6 DUST CONTROL POLICY RESIDENTS OF FISHER DAVIS Ro A D INTO MEETING DUST CONTROL POLICY RE. FISHER DAVIS ROAD 3 .* M.D. OF KNEEHILL No. 48 COUNCIL MINUTES August 12, 1997 road? Mr Gustafson noted he was not worried about paying extra but felt a dust control product application on the road surface was not the answer Mr Kester noted there was a good base on the road now and it should be maintained Mr Rempel requested traffic counts on both the Fisher Davis and the Gorr Road to compare traffic volumes Mr Hoff thanked the members of the group for meeting with council and discussing this matter The group thanked Council and left the meeting time l 1 05 A.M APPROVAL FOR Mrs. Vetter moved traffic counts be obtained for both the Gorr Road and the Fisher TRAFFIC COUNTS Davis Roam FISHER DAVIS CARRIED AND GORR ROADS It was noted no other motions, regarding the group's discussion with Council about the Dust Control Policy were forthcoming The Public Works Superintendent report was presented Under report item #1 Mr McCook noted there was some confusion over the ownership of the road allowance east of NE 10 29 23 W4 and requested Mr Hoff speak with Mr Frank Sherring to try to ascertain the facts of the matter PWS REPORT Under report item 42, it was reported the line painting contract had been awarded to the low bidder, Triple A Striping and Seal Coat in the amount of $22,470 00 plus GST The budget amount for 1997 line painting was $20,000 00 Mr Boake moved to increase the 1997 budget amount for line paving to cover the line painting contract awarded to Triple A Striping and Seal Coat, In the amount of BUDGET $22,470.00 plus GST APPROVAL FOR CARRIED LINE PAINTING Mr Vickery moved approval of the Public Works Superintendent report CARRIED APPROVAL OF PWS REPORT Mr Vickery noted during the recent dust control application on municipal roads the contractor had placed paper signs in buckets, in the middle of the road advising of the fresh oil on the road The sign was washed out with rain and blown over The need to have proper signage and the liability concerns in not having adequate signs was discussed Mr Vickery recommended in future the company be required to place proper signage at both ends of the dust control project Mr McCook advised he had spoken with Mr Lorne Reed the manager of the dust control company about this matter A discussion followed on the dust control procedure and Mr McCook noted under current procedures, the M.D receives the calls and spends the time coordinating this service A discussion followed on the possibility of having future dust control contracts include the provision the contractor, not the M.D , provides the equipment to prepare the road for this product application Mr Vickery moved the dust control contractor be required to provide the proper signage "-"n15,,,o-/*0,-,,0'S on the municipal roads where the dust control product is being applied and further this SIGNAGE signage he installed, on a permanent hasis, and not removed until such time all the dust REQUIREMENTS control product has ceased poohng on the road FOR DUST CARRIED CONTROL CONTRACTOR Mr Jeffery noted the request received last Council meeting from Mr and Mrs Vetter, for road they live on, Range Road 26 2 to be named `Beaver Bend Road' had been tabled Mrs Vetter advised this request had been made so that it could be recorded as the first request for a road name at this location Mrs. Vetter moved this request he tabled until such time she was no longer a member of Council BEAVER BEND CARRIED ROAD NAME REQUEST TABLED Mr Jeffery then advised Mr Arthur Kenneth Davies who had requested and received MIMIN 4 0 11 M M D OF KNEEHILL No. 48 COUNCIL MINUTES August 12, 1997 approval to name the four miles west of 32, 29, 20 and 17 31 22 W4 after his pioneer father Mr Arthur George Davies, has requested the M.D order and place the road name signs and bill him for same Mr Davies is an elderly gentleman who lives in Calgary and is unable to personally arrange for the signs It was noted the July 15/97 letter sent to Mr Davies clearly states Mr Davies is to arrange and take responsibility for the purchase and installation of the signs and have his family maintain these signs perpetually It was agreed it was not Council's intent to have M D personnel order place or maintain road name signs Mrs. Lowen moved another letter he sent to Mr Arthur Kenneth Davies notifying him of the conditions for the road sign approval and recommending other family members arrange for this road sign, placement and maintenance and further, should the sign maintenance not be upheld the signs shall he remover, CARRIED Mr Jeffery reviewed the draft Hold Harmless Agreement, prepared by Brownlee Fryett and addressing limited liability on the part of the M.D when it provides services and assists neighbouring jurisdictions Mr Hanger moved the Hold Harmless Agreement, prepared by Brownlee Fryett, he approved as the M D 's standard Hold Harmless Agreement for providing services to other jurisdictions and further a policy be adopted whereby all junsdretions requesting services from the M D of Kneehill be required to enter into and sign this agreement. CARRIED Mr Jeffery reported the town of Trochu is looking at various options for their water and sewer monitoring and has inquired whether the M.D would be interested in submitting a proposal to undertake this work Mr McCook noted Trochu is in the process of training an employee in waterworks and further the M D is currently a little tight in the public works manpower department Mr Vickery moved a letter be sent to the town of Trochu advising the M D is not interested in submitting a proposal to undertake the town's water and sewer monitoring However, the M D is willing to assist the town, on an ad hoc basis, and should the town accept this offer they will he required to enter into a Hold Harmless Agreement for this service. CARRIED Mr Jeffery reported Mr Allan Dick of Swalwell had requested a cardlock system for the Swalwell water dispenser The current coin dispenser only accepts $0 25 coins and that only dispenses a small amount of water at a time Mr Dick has also expressed concerns about the access road form Highway 21 into the hamlet the road surface is quite broken up Mr McCook noted road is under Alberta Transportation and Utilities and these concerns have already been passed along to Mr Tom Mammen Mr Wagstaff noted the Huxley coin dispenser accepts $1 00 coins that dispenses a larger quantity of water than the $0 25 coin dispenser Mr Wagstaff moved the office staff look into the costs of installing a $100 coin water dispenser in Swalwell CARRIED Mr Jeffery next reviewed the AB Association of Municipal Districts & Counties (AAMD &C) August 6, 1997 presentation to the Standing Policy Committee on Agriculture and Rural Affairs Based on resolutions passed at recent AAMD &C Conventions and feedback received during special District Meetings the Board has urged the provincial government to take action to return to 100% provincial funding of Secondary Road construction costs increase funding through the Resource Roads program, and implement a new unconditional grant program for all municipalities and to work, in partnership with the province, to develop a mutually acceptable formula for this grant program JDMIN DAVIES ROAD NAME REQUEST & SIGN REQUEST CLARIFIED .-;dam HOLD HARMLESS AGREEMENT FOR SERVICES TO TOWNS &» I� i VILLAGES TROCHU REQUEST FOR WATER & SEWER PROPOSAL LE-? a i DICK REQUEST FOR CARDLOCK SYSTEM AT SWALWELL WATER COIN DISPENSER AAMD &C STANDING POLICY COMM. REPORT .* M D OF KNEEHILL No 48 COUNCIL MINUTES August 12, 1997 Mr Boake moved to accept and file this report CARRIED Mr Jeffery report the AAMD &C had forwarded the results of the survey on seismic exploration regulations, completed by 33 municipalities Of those responding to the survey 51% have indicated the current seismic Exploration Regulations are effective in balancing public and private interests 76% outlined problems encountered with seismic activity, 69% indicated the seismic industry should be required to plug all shotholes and 64% indicated municipal governments should be empowered to charge seismic operation fees for access to road allowances AAMD &C SEISMIC SURVEY Mr Wagstaff moved to accept and file this report. RESULTS CARRIED ' Council requested Mr McCook return to the meeting at 2 00 P M Mr McCook then left the meeting time 11 30 A.M A discussion followed on suggestions to commemorate Alberta's 100`h anniversary in 2005 Mr Vickery noted at the last meeting, a suggestion was made to have `Welcome to the M.D of Kneehill highway entrance signs placed on the mayor roads in the municipality A discussion followed on having a new M.D logo and holding a contest for a new pin design AB'S 100TH Mr Hanger moved this item he tabled until the first meting in March 1998. ANNIVERSARY r CARRIED TABLED.�(�, f^itic Mr Jeffery reported an offer had been received from Mr and Mrs Wallace George, Huxley to purchase Lot 1 Block 2 Plan 7015Ef, Wimborne (the former post office block), for $300 00 Mr and Mrs George want to relocate their mobile home currently in the Torrington Trailer Court onto this lot Mr Jeffery noted the current assessment on the lot is $350 00 and Mr Dunay advises this assessment will be reduced to $310 00 next year Mr Boake noted the Municipal Planning Commission would have to approve any trailer to be located in the hamlet Mr Vickery moved acceptance of the offer received from Mr and Mrs. Wallace George, in the amount of $300 00, to purchase Lot 1, Block 2, Plan 2015EF, Imborne subject to approval by the Municipal Planning Commission. OFFER TO CARRIED PURCHASE WIMBORNE LOT Mr Jeffery read the response received from the AAMD &C, to its letter to Hon Iris Evans, LOT 1, BLK 2, Minister of Municipal Affairs regarding the extension of Section 11 of the Subdivision and PLAN 7015 EF Development Regulation to March 31, 1998 The extension effectively grants urban /- 7If �'� municipalities a continued veto over development activity in specific parts of rural municipalities until March 31, 1998 The response received from the Hon. Iris Evans notes the key issue is cooperative development and many municipalities have initiated inter MCA SECTION 11 municipal negotiations and the extension gives them more time to prepare for their new SUBDIVISION responsibility REGULATIONS Mrs. Lowen moved to accept and file. CARRIED Mr Jeffery reviewed the four specific questions municipal delegates have been asked to consider for discussions at the upcoming Growth Summit These questions address the most critical issues impacting the ability of municipalities to contribute to, or deal with the pressures arising from growth in the year 2005, contributions for sustainable and balanced support growth in Alberta specific steps to overcome barriers to reach sustainable and GROWTH SUMMIT balanced support growth, the overarching issues Albertans must deal with to ensure balanced and sustainable growth in the province Mr Jeffery then reviewed, in detail, the MIMIN 6 M D OF KNEEHILL No. 48 COUNCIL MINUTES August 12, 1997 sample submission relative to the Growth Summit as presented by the town of Brooks This GROWTH SUMMIT submission addresses and comments on property taxation and municipal finances affordable housing transportation systems and land use planning �- f icc (- orkJGiccd,� Mr Vickery moved to accept and file this information, a copy of the Brooks submission be provided to each councillor and a copy placed in the 1998 Divisional Meeting file for future discussions CARRIED The meeting then recessed for lunch from 11 55 A.M until 1 00 P M Ms Dawn Fortin Agricultural Fieldman was present when the meeting reconvened Mr Jeffery advised the Canadian parks and Wilderness Society from Edmonton has nominated areas along the Red Deer river valley the Special places 2000 program A Local Committee will be designed to represent a broad spectrum of interest groups to provide significant input into the site boundaries and land use activities The Minister of the Environment will keep the municipality informed of any developments and a letter should be SPECIAL PLACES forthcoming 2000 Mr Hanger moved to accept and file. CARRIED Mr Jeffery reported a request has been received from Mr Robert Berniko for a tax adjustment as a second residence at his farm site Pt SW 35 30 25 W4, was removed in late 1996 This residence was included on the 1997 assessment and tax levy Mr Vickery moved Mr Berniko's 1997 taxes be adjusted on Pt. SW 35- 30- 25 -W4, to reflect the removal of the second residence. CARRIED BERNIKO TAX CANCELLATION Mr. Hanger moved the meeting recess in order to hold the joint A.SB /Council meeting PT SW 35-30 - CARRIED 25 -W4 Time 1 15 P M Minutes from the joint ASB /Council meeting attached and forming part of these minutes Mrs. Loi'ven mover) Council reconvene the3oint ASB /Council meeting being completer) CARRIED JOINT ASB Time 2 10 P M Ms Dawn Fortin was not present when the meeting reconvened MEETING Mr Lonnie McCook entered the meeting time 2 10 P M A video was shown of the Mt Vernon project and the following safety concerns were discussed some manholes were located in the approaches, manholes and turn off valves located close to the road it was felt these should be located as far back to property line as possible so that they would not hinder future grading snow plowing etc., manholes above grade level felt this was a safety and hazard concern manhole cover missing and manhole left open, rocks and debris in the road allowance dirt and windrow in the road allowance (two piles in some places) requires levelling It was also noted many culverts had been left plugged or their ends bent It was noted the M.D 's paving contractor, South Rock, is now starting the SH 583 paving MT VERNON project and Mt Vernon had not cleaned up its project along this secondary highway, as WATER PROJECT requested to do so prior to South Rock commencing work SAFETY CONCERNS A discussion followed on the history of the Mt Vernon project from the initial meetings to the motion approved at the last council meeting regarding the approaches Discussions included the validity of the $50,000 00 figure provided by the Mt Vernon co -op to bore rather than open cut the remaining approaches in the project the time spent by the Public Works Superintendent in monitoring the project to ensure all safety and other requirements JD/MIN 7 Mr Vickery requested a recorded vote on this motion I Those in favour of the motion Councillors Boake, Wagstaff, Lowen, Vetter, Vickery and Hoff Those opposing the motion None Mr Hoff declared the motion CARRIED UNANIMOUSLY It was agreed to further discuss at the next meeting, billing the Mt. Vernon Co op for the M.D 's time etc to monitor their project Mr Vickery moved the meting adjourn. M.D. BILLING MT CARRIED VERNON TABLED Time 3 15 P M ADJOURNMENT Reeve Mun c 1 nis ,3ior 1 MIMIN 8 M.D OF KNEEHILL No 48 COUNCIL MINUTES August 12, 1997 complied with, the M.D 's request to be involved when the compaction testing and inspection was undertaken on the SH 583 approaches and the lack on the part of the Mt Vernon project, to inform the M D when this testing was to be undertaken Mr Jeffery noted Mr McCook and himself had met with Mr Barry Potter Potter Consultants, the Co op s consultant and reviewed the safety concerns Mr Potter had indicated he would be sending a letter addressing the manholes and marking the hazards on the project - to date no letter has been received It was further noted the Co op had defaulted on many issues not being off SH 583 by Aug 1/97 the date the M D contractor would be on SH 583 to undertake the paving contract, not involving the Public Works Superintendent in the compaction testing on the approaches and numerous safety concerns Mr Hanger moved he be excused from the Mt. Vernon water project discussion. CARRIED Mr Hanger left the meeting - time 3 00 P M HANGER OUT OF The discussion continued including having South Rock invoice for the additional work to MEETING address the ditches from the Mt Vernon Co op project and the M D to invoice the Co op for same Also a discussion and request was made for the M.D to consider billing the Mt Vernon Water Co op for the M.D s time in monitoring the project to ensure commitments and agreements fulfilled Mr Vickery moved a letter be sent to the Mt Vernon Co -op Ltd stating the MD 's concerns with their fvater line protect and giving the Co -op hvo iveeks notice to address safety concerns including removal of the manholes out of the approaches and relocating them to the hack of the road flankage, as close to property line as possible, moving the turn off valves to the back of the road flankage, as close to property line as APPROVAL TO possible, removing rocks and debris from the road flankage, dirt piles and windrow in SENT LETTER TO the road flankage to be levelled, culverts along the road project unplugged, opened up MT. VERNON TO and/or repaired or replaced, as necessary the concerns on the portion of the Co -op's ADDRESS SAFETY project along SH 583 to be identified and addressed after the M.D 's contractor has CONCERNS completed the paving project on this secondary highway and further this letter he delivered to the Mt. Vernon Co -op on August 13, 1997 with these concerns to he 4U -4ye-7 addressed and rectified by 9 00 A. M, Tuesday, August 26, 1997 Mr Vickery requested a recorded vote on this motion I Those in favour of the motion Councillors Boake, Wagstaff, Lowen, Vetter, Vickery and Hoff Those opposing the motion None Mr Hoff declared the motion CARRIED UNANIMOUSLY It was agreed to further discuss at the next meeting, billing the Mt. Vernon Co op for the M.D 's time etc to monitor their project Mr Vickery moved the meting adjourn. M.D. BILLING MT CARRIED VERNON TABLED Time 3 15 P M ADJOURNMENT Reeve Mun c 1 nis ,3ior 1 MIMIN 8 E JOHN C JEFFERY REPORT July 23 August 12. 1997 REPORT. Balance Forward $ 46.00 1 Pending Report see attached Balance $ 46.00 CORRESPONDENCE. 1 July 28/97 RC0027355 AB Treasury ASB Grant $67,650.00 & Bridge Filc 6595 $6 710 00 2 Junc /97 Fines Distribution Summary 3 July 15/97 AB Gazette 4 Aug 19/97 Agenda Golden Hills Regional Division No 15 5 1997 98 Uof A Govcnument Studies Calendar 6 July 1997 Report on the Forum Involving Calgary s Business and Community Leaders April 26, 1997 7 July 30/97 AAMD &C letter re Municipal Aboriginal Relations 8 July 22/97 Letter from AB Municipal Affairs re 1996 Statistical Information Return 9 July 29/97 Fax from M D of Rocky View re ARMAA meeting on Aug 7/97 10 July 16 & 23/97 AAMD &C Contact newsletter 1 I June 24/97 CAAMD &C Special Zone Meeting minutes 12 July 18/97 Copy of letter from Alberta Transportation and Utilities to Glen Brown re unauthorized use of highway right of way (NE 18 32 23 W4) 13 Spring/Summer 1997 Animal Kind newsletter 14 Summer 1997 Connections newsletter 15 May June 1997 Grain Matters newsletter 16 August 1997 Municipal World magazine 17 Employment Opportunity Partsperson County of Newell 18 Employment Opportunity Systems Coordinator M D of Rocky View 19 Summer 1997 Design Letter newsletter 20 Summer 1997 Wood le Bois' magazine 21 Summer 1997 `Tech Talk newsletter 22 Conference advertising `Leadership and Beyond A waste Reduction Conference. 23 Seminar advertising The Grammar Usage Seminar 24 AB Recreation & Parks Association conference advertising 25 Seminar advertising Stress Management for Women 26 Conference advertising Disaster Forum '98 27 Seminar advertising Evelyn Wood Reading Dynamics for Business professionals 28 Seminar advertising How to Lead a Team 29 Seminar advertising Peter Lowe s Success 1997 30 Seminar advertising Introduction to Environmental Management Systems 31 Advertising Peace Region Petroleum Show 32 Advertising Sprint Canada 33 Advertising Environmental Law Centre 34 Advertising IBM 35 Advcrtis►ng Community animation Program 1997 36 Advertising Pommcn & Associates 37 July 1997 newspaper Municipal News 38 July 16, 23 & 30/97 newspaper The Olds Albertan 39 July 22 29 & Aug 5/97 newspaper - Highway 21 News 40 July 23 & 30/97 newspaper The Capital Minute /jcjreport 1997doc I `� w r. '.f �J JOHN C JEFFERY REPORT July 23 August 12, 1997 HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Tchir Donald & sherry Pt NE 23 29 21 W4 (Lot 3, Blk 2, Plan 95115 1) Bungalow house and garage /shop $126,000.00 2 Gricsbach Chris & Shelley SE 24 30 -26 W4 Residence with garage $98,000.00 3 Reimer, Kevin SE 7 31 24 -W4 Mobile Home & Porch $8 000 00 4 Hogg Phillip & Dcbbic SE 28 -34 23 W4 Residence with garage $160,00000 5 Maine Haven Ranching SE 5 34 26 W4 60 x 108 barn/shop combination $56 000 00 6 Toews Calvin SE 15 30 25 W4 Poultry barn $80,000.00 7 Macrz Clarence NW 7 32 23 W4 Home Occupation Mechanical 8 G & U Batcs Farms Ltd NE 11 29 26 W4 Hog feeder barn 3,000 head $300000.00 9 Howe Lloyd G SW 33 30 24 W4 1996 modular mobile home 16 x 76' $50 000 00 10 Wicbc, Rcg NE 12 30 25 W4 NE 12 30 25 W4 $40000.00 11 Howe Robert SW 28 30 24 W4 4 greenhouses and sign $23,000.00 12 Olson, Lowell NE 22 32 23 W4 modular home on basement with garage $115 000 00 13 L W Webb Construction Ltd Lot 23 -24, Blk 2, Plan 6680AP, Huxley single family residence with attached garage $140,00000 14 Pike, Donald Andrew Area 1, Plan 9710218, Swalwcll fence, shop /garage, storage shed $2 000 00 Minute /jcjreport 1997doc 16 14. 09 PENDING FILES ASATAUC'U.ST 12,199 UPCOMING DATES August 15 1997 M.D./Parkland Golf Tournament Three Hills Golf Course at 1 30 P M August 18 1997 AB Senior Games meeting August 21, 1997 Executive Committee Meeting M.D office at 9.00 A.M August 21 1997 KCRB meeting M.D otiice at 7:00 P M August 26 1997 Council Meeting 8:30 A.M. September 5, 1997 Fall CAAMD &C Directors Meeting M.D office at 10:00 A.M September 4 1997 Executive Committee Meeting M.D office at 9.00 A.M September 9 1997 Council Meeting 8:30 A.M Joint Council/ASB meeting 100 P M September 18 1997 Executive Committee meeting M.D office at 9.00 A.M. September 23 1997 Council Meeting 8 :30 A.M October 9 1997 Executive Committee meeting M.D office at 9.00 A.M October 14, 1997 Council Meeting 8:30 A.M Joint Council /ASB meeting 1 00 P M October 17 1997 Fall CAAMD &C Central Zone Meeting M.D of Acadia 10:00 A.M October 23, 1997 Executive Committee Meeting M.D office at 9.00 A.M October 28 1997 Council Meeting 8:30 A.M Tax Sale 1 00 P M JD /PENDING.DGC y 1 PENDING FILES AS ATAUGU.ST 12,199 ADMINISTRATIVE PENDING ITEMS. 1. Linden Rubble Pit Jan 23/96 Motion to table pending Mr Boake's investigations into possible land purchasing to expand the site May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting) Aug 13/96 CM p.9 Concerns re burning pit requiring repairs fencing trees reported Motion approved to repair pit install page wire fence and plant trees. Acme has also requested a date be set with Linden, M.D and Acme to review problems and propose solutions. Aug 19/96 Memos to Art Alex & Bob Boakc Need Bob Boake to advise of meeting date for Acme Linden and M.D to meet. Sept 11/96 Acme has set date for meeting Wed. Sept 25/96 at the Linden transfer site at 10:00 A.M Memo faxed to Bob and Marylca advising of this date Sept 25/96 RC #2 Road Committee met with JCJ Don Henry Paul Ehmann and councillors from Acine & Linden to review /linden site and discuss options Oct 8/96 CM p.8 Meeting reviewed Information agreed upon to ascertain stacking the pits to get more life from available land, start negotiations to purchase balance of quarter section, west of creek get gov t regulations to enlarge pit to the south charge for dumping Acme & Linden in favour of charging Acme transfer site to be manned & open 3 days per week, MD has only agreed to 2 days per week advised present costs for rubble pit is over $11,000.00 and rising current solution is not a long term solution Motion approved to table user fees, pending a report on rural /urban users at the various sites in the MD Motion approved to share costs to have the Acme site open 3 days per week. Motion approved to request linden to write AB Environment re stacking pits. Motion approved to form a committee of one councilor from MD Acine & Linden to start negotiations to purchase balance of quarter section west of creek and Bob Boake be the MD representative on this committee. Oct 15/96 Letters sent to Acme & Linden advising of these motions Oct 15/96 CM p.4 Motion approved to table user fees until all councillors present and further information be obtained regarding household and rubble dumping fees from surrounding jurisdictions Oct 22/96 CM p.4 Motion to table user fees until information from urban centres received. Nov 4/96 CM p.4 Motion to negotiate with Acme and Linden not to charge user fees at Linden dump and advise of MD's concern re people dumping garbage in rural areas if fees imposed and further suggest a provision be made through taxes to recover operating costs. Nov 8/96 Letter sent to Acme and Linden Dec 5/96 EC# 12 Acme has agreed at this time that user fees not be charged at Linden. Dec 5/96 EC# 13 Linden will be assessing their garbage fees in February and March and indicate they want to cooperate in solving this problem (File filed in vault until further developments) 2. Lots 9 12, Block 1, Plan 7015, EF Wimborne (former lumber vard) M.D has acquired these lots through tax forfeiture. Buildings were demolished and removed from lots. Lots advertised for sale Mar 12/96 Motion to leave the property listed for sale for a further year and not list with any rcaltor Mar 11/97 CM p. I Agreed to rc- advertise this property for sale Mar 24/97 Property rc- advertised with May 12/97 deadline for offers May 13 97 CM p.8 Offer accepted from Dube Bookkeeping Services Margaret Anne Dube) in the amount of $1 000.00 May 26/97 Letter sent to Mrs Dube May 29/97 Letter received from Mrs Dube with clieque June 13/97 Affidavit of value and foreign ownership papers sent to Mrs Dube to complete so that land transfer can be finalized. 3 Cross Boundary Garbage Dumping Feb 27/96 Motion (in response to request from Mr Bill Purves- Smith, Custom Woolen Mills to use Linden Transfer Site) to propose and agreement with Mountain View to allow ratepayers to use neighbouring Jurisdiction s transfer sites, conditional upon ratepayer requests Letter sent to Mountain View no response. June 28/96 Mountain View advised council has approved our proposal Will be drafting up an agreement. July 9/96 CM p.2 Mr Boake inquired about an arrangement with Bciseker & Rocky View It was agreed to wait and react only when a request is received. Sept 19/96 EC #28 Cross boundary agreement presented and approved Sept 30/96 Letter and A/G forwarded to Mountain View Oct 30/96 EC 45 Letter received from Mountain View indicating in light of the possibility of entering into a joint agreement for a Regional Waste Management organization it may be premature to JD /PENDiNG.DOC 1 a. PENDING FILES AS A T A UGU,ST 12,199 enter into a cross boundary garbage agrecmment EC recommended to table this agreement until Drumheller Solid Waste Management engineering study results received EC report approved by council Nov 18/96 Letter sent to Mountain View advising of EC recommendation Nov 18/96 Letter sent to Mt Bill Purves -Smith Custom Woolen Mills advising MD will allow hum to use Linden Dump for household garbage, subject to any applicable fees Nov 18/96 Copy of letter to Custom Woolen Mills put in billing basket with memo to bill in 1997 for Drumheller Solid Waste per capita and forward monies to Drumheller Apr 22/97 Invoice #6351 to Mr Purves Smith for $18.41 the per capita charge levied by Drumheller Solid Waste Invoice paid May RC# May 13/97 Letter and $18.41 paid to Drumheller Solid Waste. May /97 Telephone inquiries received from Rocky View resident interested in using M.D transfer site was advised to contact office to advise when would be using Office instructed to obtain name etc and bill the same as Custom Woolen Mills 4. Red Deer River Corridor InteLrated Manaiement Plan John knows all about this and advises it has to go to another public hearing. July 17/96 JCJ memo no change yet, public hearing then a final draft to come Jun 23/97 JCJ advised current status consultant hired for instream inflow needs and water modelling. Report back by July 31/97 July 3/97 JCJ advises report should be sent to M.D by August 1997 5. Braconnier Park June 25/96 Motion to advise AB Environment M.D willing to take over park and assume ownership for $100 without any stipulations or conditions. (Council concerned re sell buy back agreement) July 10/96 Acknowledgement received from AB Environment re M.D 's letter This letter being forwarded to Natural Resources Service Parks Program for a response. Aug 13/96 CM p. 7 Mr Wayne Pcdrini District Manager AB Parks Service, met with council to discuss sell buy back agreement Council agreed to operate park until end of this season (Sept/96) Still feel same way about sell buy back agreement Aug 21/96 Letter to sent to Mr Pcdrini confirming council s position. Sept 19/96 EC #27 Letter received from AB Environment acknowledging M.D letter of Aug 27/96 Reported Yvonne Braconnier has requested, since M.D does not want area, this land be re- purchased back from the province by her family Also reported this park is used a lot as a day use area Recommendation approved to write AB Environment advising the M.D would be Interested in purchasing this property at a reasonable price with no sell back clauses attached. Sept 30/96 Letter sent to Mr Wayne Pcdrini AB Parks Oct 3/96 EC #13 Recommendation for MD to take over park operations under the original conditions set by AB Parks with the understanding the province will never take back the park and further the Parks Committee look into solving in the most economical manner the water problems at the park Oct 8/96 CM p.2 Noted the terms set by the province arc to ensure the park is not used for any other purpose than a recreation area. Oct 8/96 CM p.6 Motion approved to write to Mt Vernon Water Co -op requesting consideration for an extension to commit for a water service hook up at Braconnier Park due to negotiations regarding the transfer of this park not being completed Oct 15/96 Letter sent to Mt Vernon Water Co -op Oct 15/96 Letter sent to Mr Wayne Pedrmi Dec 20/97 Letter sent to Mr Pedrml requesting an update Jan 23/97 EC# 19 Reported Mr Pcdrini has advised the transfer of the Braconnier Park to the M.D of Kneehill has been initiated May 9/97 Phoned Wayne Pcdrini and left message. Mr Pcdrini away until May 20/97 and will get back to us when he returns. July 9/97 Spoke with Wayne Pcdrini transfer in progress 6. Fire Aereements Acme Linden June 25/96 Tabled pending responses from towns and villages re June 18/96 joint services letter Aug 27/96 CM p 8 Motion M.D fails to recognize Acme's good faith to advise Acme as the village has chosen not to enter into a joint fire department with Linden and in light of the central dispatch system, M.D has opted not to enter into an agreement with Acme and shall continue to fund Linden fire department. c.c Village of Linden Sept 4/96 Letter sent to Acme (c.c. Linden) Sept 19/96 EC #26 Linden has sent letter expressing their concerns re change from 75% to 50% M.D funding and request meeting to further discuss Recommendation approved to schedule this meeting after the joint services meeting Sept 27/96 Letter sent Oct 30/96 EC# 10 Linden has requested a meeting to discuss fire services EC recommended JD /PENDING.DOC w PENDING FILES A S AT A UGU.ST 12,199 Fire Committee of Mrs. Lowcn & Mr Boake meet with the village on Nov 25/96 Council approved recommendation Nov 8/96 Memo sent to Mrs Lowcn & Mr Boake rc meeting date. Nov 26/96 CM p 7 Report on meeting presented Motion approved for 50150 cost sharing of Linden fire costs to commence effective Jan 1/97 and further Linden be advised the M.D is still willing to cost share on a 50/50 basis, a Joint fire department between Acme and linden where the MD would contribute 50% of capital and operating costs and the villages jointly share the balance Further agreed Acme and linden, and not the M.D. negotiate the joint Acme Linden fire department. Nov 29/96 Letter sent to Linden cc Acme Mar 25/97 CM p.10 Letter received from Acme & District Ag Society approving a recommendation to support an agreement between acme and M.D regarding the purchase of a fire truck and 50/50 cost sharing The letter also recommends any agreement with Linden be shared Linden 25% and M.D 75 %. Motion to respond to letter and reiterate M.D s position regarding one joint fire department, advise Linden rural fire area the smallest area in the M.D. the M.D has a fire truck in linden, the M.D is willing to treat Acme/Linden as one fire area with costs to be shared 25% Acme 25% Linden and 50% M.D and further copies of this letter to be sent to villages of Acme and Linden. April 8/97 CM p.3 Reported letter received froin linden advising the villages of Acme and Linden have set up a steering committee to discuss joint fire protection services for the area. To date, the committee has met twice drawn up agreement drafts and a plan of action draft and plan to reach their goal of Joint service by January 1998 In light of these negotiations, Linden has requested the M.D to continue 75/25 funding of the linden fire department for the 1997 year Motion approved to continue 75/25 funding until January 1998 at which time the funding will revert to 50150 cost sharing unless otherwise mutually agreed by the villages of Acme and Linden April 11/97 Letter sent to Linden (cc Acme) advising of motion to continue with 50150 funding as above July 8/97 CM p.6 Reported Acme and Linden had drafted a fire agreement between the villages and M.D Motion approved both the villages of Acme and Linen be congratulated on their efforts in negotiating this agreement and further the M.D approve and sign this agreement July 14/97 Letter and signed agreements sent to Acme and Linden 7 invoicing for Structural Fires May 28/96 Reported this issue had been brought up at the Mayors and Reeve s meeting by Mayor Joyce McDonald, Linden. Motion that a recommendation be put forth to all towns and villages that fire calls to structural fires be invoiced Letter sent to all towns and villages June 11/96 Letter sent to all towns and villages requesting input and response July 18/96 No responses back Phoned all towns and villages and faxed copy of June 11/96 letter Aug 22/96 EC #9 Reported no response received from Three Hills nor Trochu Aug 26/96 Letter faxed to Three Hills and Trochu requesting response to June 11/96 letter Oct 8/96 CM p.9 Motion to table this item Oct 22/96 CM p 1 Reported majority of Jurisdictions are in favour of this invoicing. Motion approved for MD Fire Committee to arrange a meeting with the Fire Committees from the urban Jurisdictions to further discuss this issue and set rates and that prior to this meeting the urban fire committees receive input, rc fire rates from their local Fire Chief Oct 24/96 Letters sent to all urban towns and villages in MD requesting available dates to meet and further discuss this issue May 9/97 Update Torrington Carbon Linden Acme and Trochu in favour of invoicing for structural fires no response received from Three Hills No responses received back from Oct 24/97 letter requesting available dates for a meeting. 8. Joint Services June 18/96 Letter to all towns and villages stating revised ,joint service position senior housing equalized assessment ambulance phase in 50150 per capita and equalized assessment until Jan 1/2000 at which time a review to determine impact, recreation to be negotiated separately Aug 13/96 CM p.5 Reported Three Hills Trochu Linden and Torrington have agreed to this compromise. Acme and Carbon have not agreed. Motion to send letters to Housing Authority and Ambulance advising majority of municipalities which fund these operations have agreed to this compromise and to request ambulance funding changes effective Jan 1/97 Aug 21/96 Letters sent to Kneelmill Ambulance & Kneehill Housing Corp (cc towns & villages) Sept 10/96 CM p.3 Agreed to invite all town & village councils to a joint service meeting. Sept 19/96 EC #29 Recommendation to redraft joint service position for presentation to council Sept 24/96 CM p.5 Discussed joint services position and tabled for next Exec Comm. meeting Oct 22/96 CM p.6 Motion approved , in view of there being no recreation joint service agreements negotiated and in view of the MD wishing to show good faith towards these negotiations, the 1996 budgeted amount of $70,000.00 for urban recreation grants be distributed amongst Three Hills, Trochu, Acme, Carbon & Drumheller based on a percentage and average of the past three years grants JD /PENDiNG.DOC 4 Y IM PENDING FILES ASATAUGU.ST 12,199 and further a letter be sent to all towns and villages indicating the MD's position, good faith and hope these agreements can be successfully negotiated for next year Nov 26/96 CM p.6 Agreed the MD had established a Joint service position on recreation from which to commence discussions and this position be a starting point for negotiations Recreation position based on Three Hills proposal with MD changes to the calculation of revenues (all revenues to be included) and expenses (all expenses except debenture payments and interest) and that the MD propose to share 1/3 of 44 1% of the operating deficits of arenas and 115 of 44 1% of the operating deficits of pools or the pooling of all arena and pool deficits and paid on a per capita basis, with total per capita being the entire population of the MD and with the addendum these recreational facilities could be administered by a Regional Recreation Board Dec 2/96 Letters sent to towns and villages confirming joint service meeting to discuss rccrcation Three Hills Tuesday Jan 14/97 at 3.00 P M at MD office Trochu Tuesday Jan 14/97 at 7.00 P M at MD office Acme Tuesday Jan 14/97 at 8:30 P M at MD office Carbon Linden and Torrington Wednesday Jan 15/97 at 7.00 P M. at MD office Meetings held and recreation policy discussed see next item Recreation Grants and Recreation Policy/Threc Hills Recreation 9. Recreation Grants and Recreation Policy / Three Hills Recreation June 25/96 Approved 1996 Three Hills recreational grant in the amount of $22,000.00 as an unconditional grant Cheque not issued yet Aug 9/96 EC #10 Linden has forwarded two recreation proposals EC recommend copy be provided to each councillor and this matter be tabled until the next meeting Aug 27/96 CM p.8 Reported Linden had submitted a proposal for recreation funding Motion approved to table this item Oct 22/96 CM p.6 Recreation grants summarized and discussed. Motion approved in view of there being no recreation Joint service agreements negotiated and in view of MD wishing to show good faith, the 1996 budgeted amount of $70,000.00 for urban recreation grants be distributed between Three Hills, Trochu Acme Carbon Drumheller based on a percentage and three year average. Oct 30/96 EC# 14 EC recoinincndation to pay urban recreation grant Three Hills $28,000.00 Trochu $19 000.00 Acinc $10,500.00 Carbon $8 700.00, Linden $0.00, Drumheller $2,500.00 and already paid to Torrington $1,294.46 EC reported approved by Council and letters and ctiequcs sent out Nov 5/96 CM p.5 Motion approved to table joint services (including Three Hills recreation proposal) for an informal discussion at the AAMD &C convention Nov 19/96 EC #12 Recreation grants reviewed. Nov 26/96 CM p I Motion approved to pay $2,000.0 each to rural community centres in Wimbornc, Huxley and Swalwcll Nov 26/96 CM p 1 Minimum Recreation Policy adopted A policy for a minimum grant, for recreation purposes, to urban Jurisdictions that do not qualify for other recreational grants and this policy be based on a $2.50 per capita based on the population of the urban jurisdiction Dec 5/96 Letter and cheque issued to Linden $1,407 50, letter sent to village of Torrington ($0.00 ) and clicques and letters to Swalwcll Wimborne and Huxley Jan 14 & 15/97 CM p 1 8 14 Council approved recreation philosophy and this be the M.D 's preliminary position for the funding of operating recreation facility costs. All towns and villages pool and arena deficits to be totalled All town and villages and M.D of Kneehill current population to be totalled and divided into total deficit This amount will be the maximum per capita deficit of the area. M D of Kneehill will pay maximum per capita deficit of area to each town and village, based on urban population, to a maximum of M.D of Kneehill's population % of area (44.1 %) of the total town or village deficit, whichever is the lessor amount. M D of Kneehill will pay a minimum of $2.50 per capita to each town and village based on town and village population Recreational facilities could be administered by a Regional Recreation Board Definition of Deficit- Operating revenue less M.D of Kneehill grants to towns and villages and reserve usage. Operating expenses less debenture debt, reserves and capital Jan 14 &15/97 CM p8 14 Council met with all towns and villages to discuss and present philosophy Jan 16/97 Letters sent to all towns and villages requesting their comments on the M.D 's position. Feb 6/97 EC #29 Reported Acme has advised it agrees in principle with M.D s position. EC recommend to table until all responses received Feb 11/97 CM p.6 Reported Three Hills has advised they arc in agreement with the M.D 's proposal and request a three year agreement reflecting this position be prepared ASAP Feb 11/97 CM p.6 7 Response received from Linden stating they are basically in agreement except for following more rural ratepayers in the Linden area, the amount of assessment in the area due to intensive livestock operations is substantial and those people s tax dollars are being used to fund M /PENDING.DOC w PENDING FILES ASATAUGU.ST 12,199 recreational facilities in other areas Linden suggests the deficit be left in place and a per capita minimum recreation policy be dropped to $2.00 per capita based on both urban and rural populations M.D noted intensive livestock operations arc assessed the same as farm operations and there is no additional assessment levied on improvements except for residences, which arc assessed in the same manner for both farm and intensive livestock operations M.D also agreed a recreation policy not agreement, would be prepared to address recreation funding of pools and indoor arenas Motion to send a letter to Linden clarifying the assessment of livestock operations Feb 20/97 EC 423 Trochu has advised it has approved the M.D 's proposal providing the words `whichever is the lessor amount' is deleted from the proposed policy and providing the Trochu pool is not included as it is covered under a separate agreement. EC recommendation to wait until all responses are received before reviewing this matter May 20/97 Letters sent to all urban centres in M.D showing 1997 operational recreation grant calculation for their jurisdiction May 27/97 CM p 7 Motion approved to recommend uniform user fees for pools and arenas. June 2/97 Letters sent to all urban centres in M.D requesting uniform user fees for 1997 for pools and arenas June 10/97 CM p.2 Motion to table this matter until all responses received and further faxed all towns and villages requesting their response prior to next council meeting. June 13/97 Letters faxed and mailed to all towns and villages requesting responses to the M.D s May 20 and June 2 letters Responses requested prior to June 24/97 June 24/97 CM p.2 Motion to table this item pending responses from Torrington and Three Hills July 8/97 CM p 7 Responses to M.D s recreation policy and uniform user rates reviewed. Motion approved Carbon be advised, due to its lack of participation in the Regional Recreation Board discussions and Board formation the M.D operational grant policy is not applicable to this junsdiction the M.D recognizes its rural residents use the Carbon recreation facilities and shall pay a minimum urban recreation grant to Carbon as per policy 15 1 that being a grant of $2.50 per capita with per capita based on the population of the urban jurisdiction and further the M.D will be willing to reconsider its position should Carbon decide to re look at its position regarding uniform user fees and participation in forming a Regional Recreation Board July 8/97 CM p.8 Motion approved a letter be sent to all towns and villages recommending they accept Trochu s offer to host a meeting to discuss the formation of a Regional Recreation Board and further the M.D 's position regarding uniform user fees be reiterated. the M.D acknowledge it realizes fees have been set for 1997 but would like to see uniform rates for 1998 as it feels the entire municipality is one community and the rural residents access facilities in all parts of this community July 8/97 CM p.8 Motion approved the town of Three Hills be advised the M.D is willing to honour its commitment towards Phase II of the arena project, but because of the advanced timeline for this work cannot offer manpower nor equipment in lieu of cash as all 1997 work has been scheduled. M.D will budget for its commitment in its 1998 budget M.D 's commitment be as per policy 15 3 with capital grant calculated as 34 1% of $175,000.00 = $59,675.00 July 17/97 Letter sent to Carbon advising of M.D s position as per motion July 17/97 Letter sent to all towns and villages re user fees and formation of Regional Recreation Board. July 17/97 Letter sent to Three Hills re Arena Phase II commitment July 22/97 CM p.8 Agreed to sent copy of July 17/97 letter to Carbon to all towns and villages. July 22/97 CM p.8 July 18/97 town of Three Hills letter presented to council Noted letter sent prior to the town addressing the M.D 's July 18/97 EC #20 Letter received from Trochu inquiring about the number of people the M.D would like to see on Regional Recreation Board. EC recommendation both Mr Vickery and Mr Boake Recreation Committee members represent the M.D on this Board. July 18/97 EC #21 Trochu has sent a letter advising it has already set its pool rates for 1997 but will consider uniforin rates for next season. It also plans to raise its arena rates in the fall of 1997 EC recommendation to accept and file July 31/97 Letter sent to Trochu re Regional Recreation Board representatives 10. AB Senior Summer Games April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid Committee in their bid to host the 1998 games in Three Hills and area. Letter sent. April 25 /96Recvc Marl also sent letter of support. June 25/96 CM p.10 11 Reported Three Hills successful with their bid. Discussion on golf Course Road rc possibility of applying dust control on the road prior to the games. July 9/96 CM p.8 Reported Three Hills Golf Course applying for CFEP (Community Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games In preparing this grant the golf course had requested the use of the M.D name on the donation list for providing gravel and grader work in the amount of $2,450.00 with the clear understanding this has not been approved by the M.D council Mar 26 /97Newspaper report on Feb 10/97 town minutes reports the AB Senior Games Society has budgeted for a $30,000.00 donation froin the town and M.D. As a residential lot is valued about $15,000.00 this would be the town's portion of the contribution JD /PENDING.DOC . d. 6 PENDING FILES A S A T A UGU,ST 12,199 Mar 26 /97John spoke to Jack Ramsden and was advised Greg Skotheim mentioned this in his original presentation to the Summer Gaines It was a suggestion from the original budget committee with no Input from the M.D June 18/97 EC #21 Reported invitation received June 17/97 to attend June 19/97 office opening ceremony EC recommend Mrs Vetter attend (Mr Hoff Mr Vickery and Mrs. Lowcn unable to attend) June 23 /97Junc 19/97 letter received from Dan Shea Chairman Senior Games Committee inviting Council to appoint a liaison to work with AB Seniors committee Next meeting scheduled for Aug 18/97 June 23 /97Letter sent to Mr Shea advising as previously advised under letter of April 10/96 the M.D 's representative is Mrs Lowcn. July 8/97 CM p.9Motion approved Mrs. Vetter replace Mrs. Lowcn as the M.D 's representative on the AB Senior Games Committee. July I 1 /97Lcttcr sent to Dan Shea Chairman, Three Hills Senior Games '98 Society advising of this appointment 11 Buffalo Jump Park Aug 13/96 CM p.7Council discussed possibility of developing park for overnight camping etc Discussed meeting with Carol Haley when she was next at M.D office to further discuss. No dates have been set for Ms Haley to come to office Aug 27/96 CM p.4Notcd Glen Wagstaff would be arranging a meeting with Carol Haley MLA when slit is next in MD office. Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for Glen to meet with Carol when she is next in office if Glen makes other arrangements to advise office Sept 16/96 Appointment made for Glen to meet with Carol Haley Sept 27/96 at M.D office (10:30 A.M.) Glcn adviscd by plionc. Nov 5/96 CM p.1Mr Wagstaff requested this pending item remain on pending report, noting Ms. Carol Haley had indicated the province may be interested in some type of partnership with the municipality for the park operations. Dec 10/96 CM p.2Mr Wagstaff reported Carol Haley had inquired whether the MD would be willing in forming a partnership with the province to oversee the park Agreed MD was interested and further agreed to have the parks Committee of Councillors Wagstaff & Hanger prepare some recommendations Dec 18/96 Mcino given to Councillors Hanger & Wagstaff May 13/97 CM p 1Mr Wagstaff reported he and Mr Hanger had visited the park and were arranging a meeting with MLA Richard Marz to further discuss the options for this park. July 8/97 CM p 7Mr Wagstaff reported he had spoken with Richard Marz, MLA about the possibilities of developing the park Motion approved to have the Parks Committee (Councillors Wagstaff & Hanger) look into the feasibility of entering into a partnership with the province for the operations of this park including the possibility of overnight camping facilities and other options and further the Parks Committee discuss these options with Richard Marz MLA July 9 /97Parks Committee met with Richard Marz and advised to draft letter to Ty Lund cc Richard Marz. July 22/97 CM p 7Draft letter presented to Council Motion approved to accept July 11/97 letter to Ty Lund re development possibilities for park including a cost sharing arrangement for the road development into the park including the park entrance down into the park valley Letter sent. 1Z AT&U Secondary Partnership ProLram Review Reguest Oct 8/96 CM p.3 Rob Penny & Mike Znak AT &U met with council to review various issues, including 75/25 partnership sharing of this program Motion approved to request AT &U to review these cost sharing arrangements. Oct 15/96 Letter sent to Rob Penny May 9/97 No response received yet. 13. Regional Water Committee May 8/97 EC #34 Letter received from Three Hills inviting M.D and urban centres to a regional water meeting June 5/97 at Trochu EC recommendation to have Water Committee members (Councillors Lowcn Boake and Vickery) attend this meeting. June 10/97 CM p.2 June 5/97 meeting minutes discussed. Motion approved to participate in the proposed water study to a maximum of $1 00 per capita June 16/97 Letter sent to Regional Water Commission c/o Trochu advising of M.D 's motion and requesting information details about next meeting date etc. 14 FCSS Funding and Regional FCSS Board Dec 10/97 CM p.5 Reported Three Hills had extended an invitation to meet with them and other Jurisdictions in M.D to discuss the possibilities of forming some sort of regional FCSS program Motion approved to meet and that town to make all arrangements Dec 18/96 Letter sent to three Hills advising of above motion Jan 27/97 CM p.2 Reported that joint meeting date had been scheduled for Wednesday, Feb 19/97 at 7.00 P M. at Three Hills Community Centre Feb 11/97 CM p.4 Reported, effective April 1/97 all FCSS funding will become conditional Requests for an extension for unconditional funding to Dec 31/97 may be requested prior to Feb 15/97 M /PENDING.DOC . w 7 PENDING FII.E.VASATAUGU.VT12,199 7 Discussion re conditional funding and possible other projects to fund with FCSS dollars 80/20 contributions Motion to request an extension beyond April 1/97 to move to conditional funding. Motion to commit to participating in FCSS conditional funding and investigate other programs to fund with FCSS grant monies focusing on programs that will provide positive effects upon the community and possibly address emergency or unique distress situations Feb 14/97 Letter sent to Mic Farrell, FCSS requesting unconditional funding extension Feb 25/97 CM p.9 Joint meeting reviewed. Further meeting scheduled for Mar 26/97 Motion to appoint Mrs Lowcn as the M.D representative to attend this meeting. Requests for budget information for Three Hills FCSS programs requested. Reported total FCSS funding for all jurisdictions in Kncchill Mar 5/97 Memo to Mrs Lowcn re appointment and meeting date Mar 26/97 Agreed at meeting to have FCSS representatives attend next meeting to review program funding etc. May 5/97 Mic Farell, FCSS Director, Edmonton, Diana Mellcr Director of Community Services, Drumheller and Ron Lumb AB Social Services Drumheller attended meeting and reviewed programs. Motion unanimously carried by the M.D and towns and villages representatives that each municipality appoint a member to sit on a steering committee to develop a regional FCSS program within the M.D of Kncchill May 8/97 EC #28 Town of Thrcc Hills faxed letter to M.D advising of motion at FCSS meeting and requesting the M.D fax its decision to all jurisdictions. EC recommendation to have Marylea Lowcn and Otto Hoff, the KCRB representatives both facilitate the regional FCSS meetings as M.D representatives May 26/97 Letter sent to Three Hills advising Councillors Hoff and Lowcn were appointed as the M.D s representatives to sit on this Steering Committee June 10/97 CM p.2 June 3/97 regional FCSS minutes reviewed. Motion approved that the M.D support the concept of a regional FCSS board, recommend Jennifer Deak supply support services to this regional board and further recommend the M.D act as unit authority for the regional FCSS program It was also agreed any services provided to the regional board be billed to same Next regional meeting July 10/97 at Acme commencing at 7.00 P M June 24/97 Letter sent to all towns and villages advising of M.D 's motion July 18/97 EC #28 July 10/97 Regional FCSS minutes received and reviewed. Regional board requesting approval from representative s council s to approve Seniors Outreach and KCRB as the two major programs for funding. First draft agreement to be sent out EC recommendation to refer these matter to Regional representatives (Otto Hoff and Marylca Lowcn) July 18/97 EC #29 Village of acme has advised Regional FCSS Board is in agreement the M.D act as unit authority and do the support services for the Board with administration costs to be charged tot he FCSS program July 18/97 EC #30 Received Regional FCSS agreement. Copies provided to Otto Hoff and Marylca Lowcn EC recommendation review this agreement and report back Regional FCSS meeting scheduled for Aug 7/97 at village of Linden commencing at 7.00 P.M IS. ATU Land Transfer Pt. SW 34 29 -21_ W4 (small cut off area adiacent to SH 837 Feb 6/97 EC #24 ATU has requested the title for this small cut off area be transferred, at no cost to the M.D as it does not require this parcel Feb 18/97 Letter sent to ATU advising it will accept the transfer Mar 6/97 EC #7 Transfer documents forwarded and signed. Mar 24/97 Transfer documents returned to ATU for further processing. 16. AzPro Grain Inc. (Saskatchewan Wheat Pool) Mar 25/97 CM p 6 Reported Sask Pool has announced a major expansion and grain handling terminal for Trochu area and will be arranging town hall meetings with area residents to discuss this project Noted that the company had not discussed this project with the M.D Motion to accept and file as information Apr 17/97 EC# 13 Reported R. Vickery attended open house for AgPro who is proposing to build a new grain handling facility at Trochu (SW 5 33 23 W4) Discussed rail crossing and Highway 21 access. April 22/97 CM p.2 Motion to write MLA Richard Marz and request the M.D be involved in JI)MENDING. DOC y w 8 FCSS (80 %) Jurisdiction (20 %) Total M.D Kncchill $79,202.00 $19800.50 $99,002.50 Three Hills $62,856.00 $15714.00 $78,570.00 Trochu $15,246.00 $3,81150 $19,057 50 Acme $ 8,858.00 $ 2,214.50 $11.072.50 Carbon $ 7,345.00 $ 1836.25 $ 9 18125 Linden $8472.00 $ 2 118.00 $10,590.00 Torrington ---------------------------------------------------------------------------------------------- $2975.00 $ 74375 $3,71875 Total $184,954.00 546,238.50 $231,192.50 Mar 5/97 Memo to Mrs Lowcn re appointment and meeting date Mar 26/97 Agreed at meeting to have FCSS representatives attend next meeting to review program funding etc. May 5/97 Mic Farell, FCSS Director, Edmonton, Diana Mellcr Director of Community Services, Drumheller and Ron Lumb AB Social Services Drumheller attended meeting and reviewed programs. Motion unanimously carried by the M.D and towns and villages representatives that each municipality appoint a member to sit on a steering committee to develop a regional FCSS program within the M.D of Kncchill May 8/97 EC #28 Town of Thrcc Hills faxed letter to M.D advising of motion at FCSS meeting and requesting the M.D fax its decision to all jurisdictions. EC recommendation to have Marylea Lowcn and Otto Hoff, the KCRB representatives both facilitate the regional FCSS meetings as M.D representatives May 26/97 Letter sent to Three Hills advising Councillors Hoff and Lowcn were appointed as the M.D s representatives to sit on this Steering Committee June 10/97 CM p.2 June 3/97 regional FCSS minutes reviewed. Motion approved that the M.D support the concept of a regional FCSS board, recommend Jennifer Deak supply support services to this regional board and further recommend the M.D act as unit authority for the regional FCSS program It was also agreed any services provided to the regional board be billed to same Next regional meeting July 10/97 at Acme commencing at 7.00 P M June 24/97 Letter sent to all towns and villages advising of M.D 's motion July 18/97 EC #28 July 10/97 Regional FCSS minutes received and reviewed. Regional board requesting approval from representative s council s to approve Seniors Outreach and KCRB as the two major programs for funding. First draft agreement to be sent out EC recommendation to refer these matter to Regional representatives (Otto Hoff and Marylca Lowcn) July 18/97 EC #29 Village of acme has advised Regional FCSS Board is in agreement the M.D act as unit authority and do the support services for the Board with administration costs to be charged tot he FCSS program July 18/97 EC #30 Received Regional FCSS agreement. Copies provided to Otto Hoff and Marylca Lowcn EC recommendation review this agreement and report back Regional FCSS meeting scheduled for Aug 7/97 at village of Linden commencing at 7.00 P.M IS. ATU Land Transfer Pt. SW 34 29 -21_ W4 (small cut off area adiacent to SH 837 Feb 6/97 EC #24 ATU has requested the title for this small cut off area be transferred, at no cost to the M.D as it does not require this parcel Feb 18/97 Letter sent to ATU advising it will accept the transfer Mar 6/97 EC #7 Transfer documents forwarded and signed. Mar 24/97 Transfer documents returned to ATU for further processing. 16. AzPro Grain Inc. (Saskatchewan Wheat Pool) Mar 25/97 CM p 6 Reported Sask Pool has announced a major expansion and grain handling terminal for Trochu area and will be arranging town hall meetings with area residents to discuss this project Noted that the company had not discussed this project with the M.D Motion to accept and file as information Apr 17/97 EC# 13 Reported R. Vickery attended open house for AgPro who is proposing to build a new grain handling facility at Trochu (SW 5 33 23 W4) Discussed rail crossing and Highway 21 access. April 22/97 CM p.2 Motion to write MLA Richard Marz and request the M.D be involved in JI)MENDING. DOC y w 8 PENDING FILES ASATAUGU.ST 12,199 discussions between AgPro and ATU re Highway 21 May 2/97 Letter sent to Richard Marz. June 18/97 EC# 12 Reported letter of response received from Richard Marz and Minister of Transportation has agreed to involve M.D in further negotiations with Ag pro re traffic and highway access June 24/97 CM p.5 Public Hearing set for July 22/97 for rcdesignation West Half 5 33 23 W4 July 22/97 CM Public hearing held and bylaw for redcsignation passed. 17. PA System for Council Room Apr 17/97 EC #23 Recommendation to purchase PA system (that includes portable on/off microphones) at a cost of approximately $15,000.00 and this system be demonstrated at a SDAB prior to purchase Apr 22/97 CM p.2 Motion to request AAMD &C obtain PA information from other jurisdictions (types of systems used and evaluations) May 2/97 Letter sent to AAMD &C requesting this information June 18/97 EC #20 AAMD &C survey results received. EC recommendation to have Mr Cunningham investigate PA system used by Minburn 18. Ag Exhibition Group Apr 17/97 EC #15 Apr 8/97 Ag Exhibition minutes report that a motion had been made for the M.D not to be involved with this committee motion approved to disband the committee and those still interested to form another committee without M.D involvement EC recommendation for M.D to cease involvement and the Ag Exhibition trust account (balance of $812 11) be kept as is until the exhibition group is organized and these funds can be transferred 19. Transfer of TorrinL*ton Lutheran (Remgfer) Cemetery May 8/97 EC #21 Letter received from Irene Wilson, secretary Trinity Lutheran Church advising an unanimous motion has been approved by the church voters to transfer the church and grounds known as the Rempfer Cemetery to the M.D EC recommendation the M.D proceed and request the records plans, title change and stake the area May 22/97 Letter sent to Trinity Lutheran Church requesting they forward the records and plans, stake the area and forward a title change 2. 0. Traffic Fatality - South and East of Villagc of Acme. May 27/97 CM p.3 Reported on May 23/97 traffic fatality west of Range Road 25 -6 on Township Road 23 3 (I km SE of Acme) Richard Wallace, driver of truck eastbound and appears driver lost control of vehicle which left road and flipped over killing the driver Road at accident scene was muddy and rutted due to weather Road part of village of Acme M.D bladed road as a courtesy to Acme This section of road was bladed the week prior to the accident. Mr McCook showed video of accident scene June 5/97 Letter received from Weir Bowen, solicitors for Mrs. Debbie Wallace, providing notice of intention to bring forth an action under MGA 532 June 6/97 Letter and documentation forwarded to Jubilee Insurance June 10/97 CM p.5 Lawyer's letter reported to council along with referral of matter to Jubilee Insurance June 18/97 JCJ spoke Isabel McNabb, Leonard Hirst and Miller She is adjuster for village of Acme. Was advised Acme will be suing M.D JCJ disclosed no information and staff advised to refer all inquires to JCJ June 25/97 PWS met with Doug Wasson Baldwin & Associates He is our adjuster for this accident Mr Wasson advises the M.D does not have to speak to anyone about anything we forward all inquiries to him PWS gave video of accident to Mr Wasson 21 Equitv Water Costing Mar 17/97 Letter sent to Three Hills requesting an accounting of the Equity water system Specifically, revenues and expenditures from start of system (May 1995) to Dec 1995 and for the 1996 year 22 Carbon Transfer Site Oneration May 22/97 EC# 13 Village of Carbon has sent letter proposing Carbon site be manned to conform with future legislation. Village proposing the M.D appoint someone to man site 50 Mondays per year and village will see to other tow Mondays EC recommendation Carbon oversee the manning of this site the M.D pay 50% of these costs as per transfer site agreement June 2/97 Letter sent to Carbon advising of M.D 's proposal June 24/97 CM p.2 Agenda item tabled July 8/97 CM p.6 Item tabled pending receipt of further information July 18/97 EC #5 Reported village has responded to M.D 's letter re 50% cost saring of manned site. Carbon considers the manning of the site a total M.D cost as they pay an attendant to pick up hamlet garbage the site facilitates rural users Carbon requests M.D to reconsider EC recommendation the M.D maintain its position of 50150 cost sharing, as per agreement and under the JD /PENDING.DOC 9 w PENDING' FILES AS A TA UGU.ST 12,199 same terms and conditions as the other villages July 31/97 Letter sent to Carbon. 23. Save Harmless Agreement July 8/97 CM p.3 Motion approved to have all towns and villages requesting services from the M.D to enter into a save harmless agreement and further any work be invoiced at current policy rates. July 17/97 Letter sent to all towns and villages advising of this agreement. July 17/97 Letter sent to Brownlee Fryett requesting they prepare this agreement. TRANSPORTATION PENDING ITEMS. 1. AAMD &C Petroleum Products Buying Group July 25/95 Motion approved to participate in this group buying. Various correspondence since then but to date not yet operational we are still purchasing petroleum from Linden Co -op July 9/96 CM p.2 Mr Jeffery reported this group should be operational by July 16/96 Aug 9/96 Group has contract in place. Executive Committee recommending M.D go with group as financially bcncfitting. Aug 13/96 EC report approved Aug 21/96 Letters sent to All Things Energy Linden Co -op (cc to Ken McLean school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising of same Sept 12/96 Letter sent to AAMD &C requesting school division have their own account and be billed separately for their fuel purchases through this group Oct 1/96 M.D using Petroleum Products Buying Group to purchase fuel School Div Has separate account from the M.D for their fuel purchases. ** *RECOMMEND REVIEW COSTS PRIOR TO APRIL 1/97 * ** (Management fees waived for first six months) May 9/97 Phoned Ken Maclean/Thclma at Trochu (school division) and they advise Petroleum Products arc still about $0.01 cheaper per litre for diesel Laurie B advises so far not being billed for management fees. No invoices yet received for May /97 2. Schmautz Pit S'h 20 -32 26 W4 Apr 23/96 Motion approved rental of lands to Rick Licbcl from May 1/96 Apr 30/97 for total of $9 000.00 with $5,000.00 payable May 1/96 and $4,000.00 payable Nov 1/96 Jun 6/96 EC 417 Carrying on with plans for relocation of Torrington Rubble pit to this location and water table testing to be done (Survey has been completed and WC proceeding with subdivision) Jun 26/96 Letter from Barry SJolie inquiring about this file Jul 3/96 Letter to Barry advising M.D proceeding with water testing and upon receipt of provincial approval for the relocation of the rubble pit to this site we shall be proceeding with subdivision application June 25/96 Torchinsky Eng Invoice #6805 $4 646.48 & invoice 6882 $1946.01 Mar 11/97 CM p.2 Letter received from Mr Stewart MacKinnon AB Environment, advising the site would be suitable for a transfer station but does not meet the requirements for a dry waste site (Class IiI landfill) the site is not hydrogeologically suitable and would not provide the required containment. The proposed development does not meet the standard set back requirements from the shore of the creek The letter recommends the M.D investigate other sites and explore the potential for further development at the existing site (Torrington) Motion approved to request Mr Al McMillan AB Environment undertake a site survey of both the Torrington transfer site and the proposed Schmautz transfer site and be made aware of the options available for garbage disposal at these areas April 6/97 Lonnie met with Mr Stu MacKinnon and inspected both sites Mr MacKinnon advises if the cells were moved back 300 in from the creek it would fly along with other requests manned sites set back 300 m. monitoring wells, secured sites(fenced). He will write the M.D a letter outlining what he feels arc the issues. July 3/97 EC #7 Recommendation a memo be given to Mr Cunningham requesting an update on the status of this file 3. Bleriot Ferry transfer from AB Transportation June 27/95 JCJ Report #2 Ivan Pcrrich has advised AT &U looking at transferring Bleriot Ferry JCJ requested Ivan keep us informed nothing further reported. July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about this matter Aug 26/96 Letter sent to Rob Penny requesting update Sept 19/96 EC #1 AT &U has advised province proposes to transfer ferry to local Jurisdictions ASAP Prior to transfer AT &U proposes to replace existing ferry Drumheller Reg Chamber of Dev & M /PENDING.DOC 10 41 W PENDING FILES AS_ATAUGU,ST 12,199 Tourism has expressed an interest in operating this facility Recommendation approved to write AT &U requesting ferry usage and cost information, letter to Drumheller Reg Chamber of Dev Advising M.D Interested in attending their meeting on Oct 15/96 letter to Starland Inquiring about their intentions regarding this ferry Sept 26/96 Letters sent. Oct 4/96 JCJ attended meeting at Starland with Badlands Starland, Drumheller Drumheller Regional Chamber of Development & Tourism and AT &U Given Discussion Paper from Chamber of Dev & Tourism Reviewed all tourist attractions in the area Advised Chamber of Dev & Tourism arranged meeting with various provincial Ministers on Oct 15/96 to discuss their proposal to take over the operations of the various tourist attractions Oct 8/96 CM p.4 Motion approved to fax letter to Chamber of Dev &Tourism with copies to Starland Badlands. Drumheller advising MD feels premature to meet with Ministers need more discussions with stakeholders. Oct 8/96 Letter faxed. Oct 22/96 CM p.2 Reviewed letter from Starland and Klondyke Ferry agreement. motion approved to met with Starland, prior to meeting with Hon. Butch Fischer, at AAMD &C convention and to have Starland and Knechill Jointly discuss this issue with the Minister at the convention. Nov 5/96 CM p.4 Motion approved to table this matter until discussions with Starland. Nov 12/96 Met with Starland Agreed Knechill on behalf of both municipalities negotiate with AT &U regarding the administration and operation of the ferry Nov 12/96 Letter drafted to Minister advising of Kncchill /Starland consensus Nov 13/96 Meeting with Rob Penny and Minister also Starland present Presented letter Nov 19/96 EC #4 Recommendation to invite Rob Penny to meet with Road Committee to negotiate terms of this ferry agreement. Recommendation approved Nov 29/96 Letter sent to Rob Penny Jan 9/97 EC #17 Reported Road Committee and John met with Rob Penny on Dec 19/96 to discuss terms of agreeinent Mr Penny will be drafting an agreement and getting back to us Jan 14& 15/97 CM p.4 Reported Butch Fischer had responded to letter and meeting during Nov AAMD &C Convention and acknowledges the M.D.s of Starland and Kneehill have agreed Kncchill on behalf of both Jurisdictions, will negotiate terms for the administration and operation of the ferry Mar 6/97 EC 48 Draft agreeinent received, based on Klondyke agreeinent. Annual payment to M.D is $91 000.00 derived from actual costs to launch, operate and dock the ferry plus an estimated amount for `extras' to allow for replacement of parts EC recommendation to approve this draft agreement Mar 11/97 PWS #5 Reported Ledcor rebuilding ramps for the ferry and requesting a road ban waiver for cement pumper Motion to approve road ban waiver Letter sent to Ledcor Mar 17/97 Letter sent to Rob Penny advising draft agreement has been reviewed and approved and requesting copy of contract with Ledcor for ferry operations Apr 3/97 EC #3 Reported Alberta Transportation and Utilities has sent a copy of the Ledcor operating agreement for the ferry EC recommendation to have PWS review document. May 9/97 Meeting arranged with ATU on May 20/97 9:00 AN Red Deer June 10/97 CM p.5 Reported on June 6/97 meeting with ATU and Ledcor Motion to approve contract with Ledcor for the ferry operations, under the same terms and conditions as Ledcor /ATU agreement with exception of having the cable and slaves considered capital equipment not operational equipment 4 Canada Alri Infrastructure Road Program July 9/96 CM p. 5 Report of this program and motion to obtain information re grant (road counts, road impacts due to elevator closures etc.) July 17/96 JCJ memo to PWS to obtain information and traffic counts July 23/96 CM p.4 Possible roads eligible for this funding listed and staff to determine eligibility Aug 13/96 CM p.9 Motion to approve Wimborne Road (9 mile project) to be submitted for this funding, subject to meeting criteria. Aug 16/96 JCJ memo to PWS Note to PWS to apply for this funding for Wimborne Road project. Aug 29/97 Letter sent to Torchinsky Engineering requesting the preliminaries, bridge files and cost estimates for Wimborne Road project so application for funding under Canada Agri Infrastructure could be applied for Nov 5/97 CM p.3 Reported the Wimborne Road did not meet grant criteria for traffic counts current traffic counts were 64 vehicles grant criteria is 250 vehicles including a minimum of 50 trucks per day Discussed unknown impact on the road from rail line and grain elevator closures. Motion approved to submit grant application including an outline of the change processes the M.D projects will occur on local roads resulting from the impact of rail line and grain elevator closures. Nov 18/96 Letter and application submitted. Jan 6/97 Letter sent to Toin Forgraves Canada Agri Infrastructure with another copy of Torchinsky's cost estimates for the project and advising the Wimborne AB Wheat Pool will not be accepting any more grain after Dec 31/96 and the elevator is scheduled for demolition Jan/97 This effected rail line closure is JD /PENDING.DOC w 11 PENDING FILES A S A TA UCVV T 12,199 the CP line between Wimborne and Acme Feb 11/97 CM p.3 Reported the M.D s application for funding the Wimborne Road under this program has been rejected ** *RECOMMEND FILE THIS ITEM * ** Mar 14/97 Applied for the SH 583 cast project for funding and project denied. Apr 2/97 RC #26468 Prov Infrastructure funds $63,232.84 received (province's share) Apr 17/97 EC #8 Recommendation to apply for funding for the SH 836 from SH 575 to village of Carbon boundary 2 mile pavement overlay Apr 22/97 CM p. I Motion to deliver a letter to Dusty Poxon, mayor, Carbon, inviting the village to participate with this project on their portion of this road. May 1/97 Application for funding for SH 836 sent Into Canada Alta Infrastructure. May 1/97 Letter written to Dusty Poxon and Otto Hoff hand delivered it on May 5/97 May 7/97 Fax received requesting additional information regarding the M.D 's application for funding. Letter sent with responses to queries May 29/97 Letter sent to ATU requesting OK to tender project. May 29/97 Letter sent to ATU requesting to apply the M.D s and federal share of funding to this project to the partnership agreement June 5/97 EC 45 ATU has advised M.D can proceed to tender SH 836 project. EC recommendation to advise Torchinsky Engineering to tender ASAP June 16/97 Letter faced to Torchinsky advising to tender project. June 18/97 EC #3 Reported two tenders received low tender from South Rock in the amount of $189 584.00 EC recommendation to accept low tender and sent letter to ATU requesting they also accept low tender June 10/97 Letter sent to ATU advising M.D has accepted low tender- the project is being funded under the Canada Alberta Infrastructure grant 5. SH 806 Proiect (from north of Linden to SH 583) and SH 583 concerns July 23/96 CM p.3 Problems re SH 583 overlay on old pavement structure reported. Concerns re SH 806 project expressed as base Is very poor Agreed to draft letter and meet with ATU to further discuss Aug 9/96 EC #8 Meeting arranged with Rob Penny to meet with council Oct 8/96 to discuss this matter Aug 13/96 PWS #4 PWS recommends wait for design and other information re SH 806 before writing letter Aug 27/96 CM p 1,4,5 Comments re road project and SH 806 road ban enforcement etc Oct 8/96 CM p.4 Rob Penny & Mike Znak met with council Discussed problems & concerns. Motion approved to have Torchinsky Engineering provide estimates for 8.5 and 10.0 metre road width for SH 806 Oct 10/96 Letter sent to Torchinsky requesting these estimates for Nov 5/96 council meeting. Oct 22/96 CM p.2 Discussed road and safety concerns on SH 806 Motion approved to prepare letter for meeting with Minister ant AAMD &C convention Letter prepared and discussed with Minister Nov 13/96 Minister to advise Jan 14/97 CM p.4 Letter received from Butch Fischer ATU feels 8.5 metre width adequate for traffic volumes. ATU will address curves and rebuild to 10 metre width Motion approved to propose to ATU the MD undertake, at its own cost, the widening of this project to a 10 metre width except for the hill cuts and curves, ATU be responsible for the costs to address the hill cuts and curves and the required culvert/pipe ATU be fully responsible for the overlay of this project and share the base course costs under the arrangements of the partnership program (75/25) Jan 21/97 Letter sent to Minister outlining M.D proposal Feb 25/97 CM p.3,4 Letter received from Minister AB Transportation will pay (75/25) for the regrading, base and paving of substandard horizontal curves vertical curve and upgrading of any bridge structure to a 10 metre width standard. They will not cost share to grade and base widen the remaining sections this must be 100% M.D cost Clarification of province s commitment requested. Motion approved to obtain more information and table until next meeting. Mar 11/97 CM p.4 Report on meeting with Rob Penny Mr Penny has agreed to re -look at project Mar 31/97 Letter sent to new Minister Walter Paszkowski requesting reconsideration for a 10 in road width Mar 13/97 Letter to ATU reviewing Mar 6/97 meeting and requesting M.D be present when ATU inspects SH 806 Apr 8/97 CM p 1 Discussed possibility of having local residents sent letters to the MLA regarding this road. Mr Boake advised he would discuss this matter with local residents. Apr 11/97 Memo to Bob Boake rc above. Jun 10/97 Letter sent to ATU requesting a meeting to review this matter JD /PENDING.DOC w 12 PENDING FILES ASATAUGU,ST12,199 7 June 18/97 Meeting with ATU 1 997 ELMOD analysis done on sections of the road and recommendation from this analysis is that the pavement is suitable for overlay unless there arc other mitigating circumstances. 6. SH 837 in SE 27 29 21 W4 Erosion Problems Oct 8/96 CM p.4 Problems of erosion sluffing and slides discussed with Rob Penny and Mike Znak AB Environment concerns discussed. especially the M.D s dumping of slide materials into the river Agreed to get engineering data and discuss with Ministers at Convention Oct 15/96 Letter to ATU Red Deer requesting road designs for this portion of road be sent to Torchinsky Oct 30/96 EC #1 Reported John and Lonnie met with AB Environment to review erosion problem AB environment has recommended MD apply for grant to undertake an engineering study to determine impact, if any from the dumping on the river habitat Nov 7/96 Letter prepared for Ty Lund and also letter to Butch Fischer Nov 12 & 13/96 Met with Ministers at Convention and discussed this issue Jan 14/97 CM p.4 Response received from Butch Fischer advising it would be inappropriate for his department to commit to any level of participation prior to reviewing the results and recommendations of the study to be undertaken by AB Environment Mar 7/97 Copy of memo from Ty Lund to Butch Fischer re SH 837 slides No study on the impact if fish habitat resulting from the M.D depositing materials from the natural slides into the river AB Environment does not require the M.D obtain permits to deposit this material into the river and feels this process is natural and not impacting anything. May 27/97 CM p.5 Mr McMillan AB Environincnt attended Council meeting (to discuss Snell culvert) and in response to an inquiry about the SH 837 erosion problem in the SE 27 29 -21 W4 and the M.D 's disposing of eroded material that slides onto the road by dumping same into the Red Deer river Mr McMillan advised AB Environincnt would not proceed to require a permit from the municipality for this practice it was a common sense practice and should not unduly impact river habitat. 7 Lorrin Baeru Weigh Scale July 23/96 CM p.5 Request received from Mr Bacrg for two approaches off SH 806 at his residence SE 30 30 -25 W4 He is proposing to install a weigh scale for community use. Motion approved to table until appointment can be made for Mr Bacrg to meet with council to further discuss Aug 13/96 CM p 8 Inquiry received from Mr Baerg rc SH 806 protect and whether the road would be widened by his residence as he is planning a weigh scale at this site Motion approved to extend SH 806 project approximately 1 '/2 miles south of correction line. Mr Bacrg would also like to meet with council after harvest to discuss weigh scale proposal Aug 21/96 Letter sent to Mr Bacrg advising him of protect extension and requesting he contact MD, after harvest, to arrange meeting. Feb 6/97 Letter sent to Mr Bacrg requesting him to advise re status of this matter Feb 11/97 Mr Bacrg telephoned office and spoke to Lonnie about this. Mr Bacrg will write a letter to council 8. SH 836 Culvert West of SW 20 -30 22 W4 Oct 8/96 CM p 7 Reported Mr Gordon Snell has built a darn, on the land he rents at SE 20 30 -22 W4 and this will divert the natural path of the water from the culvert on SH 836 at this location. Motion approved to request AB Environment Water Resources to investigate this situation Oct 15/96 Letter sent to Mr Kent Berg, AB Environment. Dec 10/96 EC #5 Mr Kent Barg, AB Environment has inspected this site and will be referring this matter to the departments Enforcement Committee with the objective to have this matter resolved prior to spring run off Mar 25/97 CM p.4 Messrs. Bcrg, Milan and Snell met with council to review matter AB Environment proposing a grant be accessed under the Water Management and Erosion Control program to address problem and possibly divert the water Noted M.D originally installed the culvert on the recommendation of Mr Bcrg and AB environment Motion approved not to participate at this time in any program regarding this culvert. April 8/97 CM p.2 Mr Snell met with council and reviewed culvert again. Motion approved to request Mr Al McMillan AB Environment to inspect the culvert and after same invite all involved parties to council to discuss same April 17/97 EC #9 EC recommendation an appointincnt be made for May 27/97 for Mr McMillan and all involved parties to meet with council May 5/97 Letter sent to Mr McMillan advising of meeting date and requesting a site meeting, prior to the council meeting, to review culvert. May 5/97 Letters sent to Messrs Snell Varga, Milan and Guynn inviting them to May 29/97 council meeting at 10:00 A.M. May 27/97 CM p.3 Meeting held with all involved parties Motion approved for the M.D to obtain estimates for the preliminary engineering reports to address the draining of the sloughs at the SH 836 culvert location and further should any cost sharing grant be obtained through AB Environment the costs of same be borne by parties other titan the M.D June 2/97 Letter sent to Torchinsky Engineering requesting a price for the JD /PENDING.DOC 13 a r: • PENDING FILE.SASATAUGU,ST12,199 7 preliminary engineering work. June 10/97 CM p.4 This item tabled as no cost estimate received yet. June 24/97 CM p.3 Reported cost estimate for preliminary engineering work for a detailed drainage study is #9,476.50 motion approved unanimously to send letters to all involved parties, advising of these costs and inquiring whether they would be willing to participate in this project. Further, all parties advised the M.D would be willing to facilitate any cost sharing grant obtained through AB Environment but the costs for the project must be borne by parties other than the M.D July 12/97 Letters sent to Messrs Milan Snell Varga and Guynn advising of M.D 's motion and requesting they advise prior to July 22/97 whether or not they arc interested in participating in the financial costs of this drainage study July 22/97 CM p.5 Mr Snell and Mr Milan met with Council Mr Snell requested the M.D take AB Environment to task for recommending the installation of the culvert. Motion approved the M.D lobby AB Environment, on behalf of Mr Snell and Mr Milan to undertake total costs to address the drainage problem in SW 20 30 22 W4 with the understanding the M.D will not contribute any monies towards any project to address this drainage problem and further documentation of this lobbying be forwarded to MLAs Man and McClellan 9. Access to private lands via M.D. Roads Apr 22/97 CM p.3 Re Road Comm #4 Renaissance 16 5 -29 20 W4 Road Committee recommendation to have a bylaw drafted to deal with access onto private lands via M.D road allowance May 2/97 Letter sent to Glen Scott Brownlee Fryett requesting a legal opinion on the possibility of having an agreement in place where a party requesting permission to use undeveloped road allowance to gain access to a private road which in turn accesses more road allowance (c.g a route around a coulee using both private and M.D road) and with the M.D allowing the development of the undeveloped road allowance on condition the private portion of the road be used by the public to access hard to reach locations 10. Crestar Enemy Rcqucst to Uw!rade Road w/o 29 &32 -33 24 W4 June 24/97 CM p.4 Mr Vickery reported he had received a request from Grad & Walker to address the road west of 29 & 32 33 24 W4 The company needs an all weather road at this location to access three well sites along this section of road. Motion approved to refer to Road Committee July 11/97 RC #5 Recommendation for screenings to be placed on these tow miles and a request be made to Crestar (company took over Grad & Walker) to cost share this project. July 30/97 Letter sent to Crestar 11 Charlcbois Road Aareement NE 24 29 23 W4 July 8/97 CM p.2 Request to arrange a meeting with Mr Barnes and Charlebois to meet with council July 18/97 CM p.2 Mr Charlcbois met with council (Mr Barnes did not show) Mr Charlcbois requesting Council to review agreement and find alternate access to Mr Barnes property Mr Charlcbois does not want Mr Barnes accessing his property through his property anymore Motion approved to have Road Committee meet with Mr Barnes to review and discuss alternatives for accessing his land. July 30/97 Letter sent to Mr Charlcbois advising of Council's motion 12. Linden West Bridle Bridle File 6588 SSW 27 -30 26 W4 April 8/97 CM p I Linden West Bridge discussed noted a few years ago local residents sent a letter to government about the bridge Mr Boake noted he would discuss this matter with local residents. April 11/97 JCJ Memo to Bob Boakc June 10/97 CM p.4 Reported Richard Marz had requested this item be placed on agenda. Motion approved to contact Mr Marz for more information and then to send a letter to Hon. Ed Stelmach, Minister of Agriculture and Hon Walter Paszkowski Minister of Transportation July 8/97 CM p.5 Letter prepared to R. Marz requesting this bridge file be re- assessed. Letter sent JD /PENDING.DQC 14 . a. �J PUBLIC WORKS SUPERINTENDENT'S REPORT TUESDAY, August 12th, 1997 1 Seems to be a little confusion on road allowance with the Andrews Wayne Garrett property Years ago when the new road went in, promises were made and land was supposedly traded I would like Otto to talk to Frank Sherrmg and find out what the deal was and if we are going to honor promises made years ago 2 1 notified you last meeting about the line painting prices I let the low bid have thejob Low price was $22 479 00 plus GST from Triple A Striping and Seal Coat then Peterson Traffic Lines, then Lafrentz Road Services The budget amount was $20 000 00 need a motion? 3 South Rock has been doing sideslope treatment and dig outs on S.H #583 the last week and should be starting to pave the middle or end of this week 4 The gravel crew was in division #5 working out of the Huxley pile and have now moved into the 21 & 27 stockpile &5, ,ak l` 17)11A0'r65 PA,OF/niwtx' 5 1�rn"ro Nx 6 Mr Russel Smith still won't sign the land agreement on the Wimborne project so I told Lawrie we will be straight cutting his place The road crew is working on the mile in front of Wayne Christensens The road crew cat had a little trouble with steering clutch bearings and crosshaft It's going back together 0 e 01P` M D. OF KNEEHILL No. 48 JOINT ASB /COUNCIL MEETING August 12, 1997 Anoint meeting of the M. D of Kneehill council and Agricultural Service Board (ASB) was held in the M.D of Kneehill office 232 Main Street, Three Hills Alberta, on Tuesday August 12, 1997 commencing at 1 00 P M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake Marjorie Vetter James M Hanger Richard M Vickery M Glen Wagstaff Kevin Hoppins Dawn Fortin Division Two Division One Division Three Division Four Division Five Division Six Division Seven Farmer Member of the ASB Agricultural Heldman John C Jeffery, Administrator Jennifer Deak Assistant Administrator, was also present and recorded the minutes PRESENT Mr Hanger the ASB Chairman, called the meting to order and advised Mr Mike Koot CALL TO ORDER Farmer Member, was unable to attend the meeting It was noted the ASB voting members present for to day's meeting were Mr Hanger, Mrs Lowen and Mr Hoppins and they could make recommendations that would be presented to Council for approval Mr Hoppins recommended approval of the agenda, as presented CARRIED APPROVAL OF AGENDA Mrs. Loiven recommended approval of the July 8, 1997, .1oint A.V&Counctl meeting APPROVAL OF minutes and approval of the August 7, 1997, ASB Committee meeting minutes MINUTES CARRIED,c No business arising from the minutes was brought forth Ms Fortin presented the Ag Fieldman's report (copy attached and forming part of these minutes) A discussion followed on various options to address the scentless chamomile problem at SW 20 30 22 W4 Ms Fortin advised Tordon 22K is the most effective chemical for this weed control but it would not be effective to spray the area with the chemical as the infestation is too close to the slough area A request was made to check into which chemicals were effective for this type of weed control that could be used close to bodies of water Another alternative for this weed control, picking the weed and burning was discussed Ms Fortin noted she had checked the ditches around this area for traces of scentless chamomile and had only found a total of ten plants each less than 8' in height Ms Fortin concluded the scentless chamomile seems to be confined in the quarter and stated this is probably where the weed originated Mr Hanger reported Mr Guynn had officially complained about these weeds Mrs. Lowen recommended a Weed Notice he issued to Mr Stan Milan, the executor of the estate for the land, SW 20- 30 -22 -W4 CARRIED AG FIELDMAN REPORT CHAMOMILE WEED PROBLEM SW20- 30 -22 -W4 WEED NOTICE FOR WEEDS AT SW 20.30 -22 -W4 Ms Fortin reported the roadside spraying on SH 583 and SH 805 was complete and the balance of spraying would be done as soon as possible Ms Fortin further noted, the M.D CHEMICAL. COSTS was almost out of the chemical, 2 4 D that was used for the spraying A discussion AND STORAGE Mlmimtte/asb 1997. doc 13 M.D OF KNEEHILL No 48 JOINT ASB /COUNCIL MEETING August 12, 1997 followed on the options for chemical purchases and the costs to have an approved chemical se--f /rlv,b storage area Mr Hanger noted he and Ms Fortin would go to Kneehill Soil Services to -Z 0--w check chemical prices and storage options Ms Fortin reported Ms Laura Lee Billings, Rural Development Specialist with AB Agriculture Food and Rural Development, would be attending the October joint ASB /Council meeting to further discuss strategic planning Mr Hoppins noted the Board STRATEGIC refer to the ASB organizational documentation Mr Art Thomas former Ag Fieldman had PLANNING prepared in 1994 and revised in 1996 as it contained a mission statement goals etc Mrs Lowen recommended approval of the Ag Fieldman Is Report APPROVAL OFAG CARRIED FIELDMAN REPORT Ms Fortin noted she would be contacting the oil company, Dominion Explorers, regarding -�'-6 w-, the weed problem at their abandoned oil lease site LSD 3 22 29 21 W4 WEED PROBLEM 03- 22- 2- 9 -21 -W4 A discussion followed selling Tordon 22K to farmers and Ms Fortin advised the M.D was distributing the chemical for Midland Vegatation If farmers purchasing this chemical did not have training in its application, the Ag Fieldman was to provide same It was further noted the farmers purchasing this chemical had to complete a `sign off sheet, thereby absolving Midland and the M D from any liability A discussion followed on whether the M.D should be selling this chemical and providing this service CHEMICAL SALES Mrs. Lowen recommended the sale of Tordon 22K to farmers be tabled pending further TO FARMERS information from Mr Hanger and Ms Fortin regarding the storage and purchase of TABLED chemicals. mv-,o -/—, &-W CARRIED 141'1_� Ms Fortin advised the Ag Fieldman s In Service Training is scheduled for November 24 28, 1997 in Grande Prairie It was further noted various options for travelling to the training were being explored, including a community bus or flying AG FIELDMAN IN SERVICE Mrs. Lowen recommended Ms Fortin attend the 1997 Ag Fieldman's In Service TRAINING Training November 24 - 28, 1997, in Grande Prairie. n>'e.-Io 7; Aga CARRIED NEXT MEETING As there was no other business the next point meeting date was confirmed for September 9, DATE 1997, at the M.D office, commencing at 1 00 P M _:f"sm fo-Z 6*aJ4a"a Mrs. Lowen recommended the joint ASB /Council meeting adjourn. ADJOURNMENT CARRIED Time -210PM Chairman Mlmimutelasb 199 7. doc PA MUNICIPAL DISTRICT OF KNEEFIILL #48 AGRICULTURAL SERVICE BOARD / COUNCIL MEETING AUGUST 12, 1997 0 AGENDA 1 1:00 P.M. Call to Order 2 Approval of Agenda 3 Approval of Minutes From July 8 Meeting and August 7 A.S.B Committee Meeting 4 Business Arising From the Minutes 40 5 Ag. Fieldman's Report 6. New Business A. Gordon Snell Scentless Chamomile Problem B. Oil Lease at SW22 29 21 W4 C Sale of Tordon 22K to Farmers D In Service Training E. Other F Next Meeting Date September 9, 1997 October meeting will be on October 28, 1997 rather than October 14, 1997 7 Adjournment