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HomeMy WebLinkAbout1997-07-18 Council Minutesd H 0 EXECUTIVE COMMITTEE REPORT - July 18, 1997 The Executive Committee of Richard M Vickery and Robert E Boake met on Friday, July 18, 1997, at the M.D of Kneehill office in Three Hills, commencing at 1 00 P M Mr Lonnie McCook Public Works Superintendent was present along with Mrs Jennifer Deak, Assistant Administrator, who recorded the minutes The following items were reviewed 1. 1997 Gravel Days 1997 Gravel Days were held on June 26 & 27 at the Schmautz Pit Only screenings were offered for sale A total of 1 507 cu yds of screenings were sold at $3 50 per cu yd for total sales of $5 274 50 plus GST Executive Committee recommends for 1998 screenings only be offered for sale. 2. Gravel Policy The M D is currently buying for gravel from McNair and Bauer yet still has a policy to sell gravel to ratepayers Executive Committee recommends Policy 13 -7, Gravel Sales Policy, be amended to °r provide for the sale of screenings only, to a maximum of 100 yards per ratepayer per year, at the price of $3 50 per cu yd plus GST 3 Canada Alberta Infrastructure Grant The SH 836 02 asphalt pavement overlay project from SH 575 south to Carbon, has been approved for funding under this grant program This project has been tendered to South Rock Ltd., in the amount of $187,540 00 Total grant funding has been approved for $126,46600 FoYecutwe Committee recommends accept and file 4. Save Harmless Agreements re. Developments on Flood Plains In 1994 when Mr and Mrs Donald Tchir developed their property (Pt NE 23 29 21- W4) a condition of the development permit was to have Mr and Mrs Tchir sign a save harmless agreement with the M.D wherein the registered owners agreed to indemnify and save harmless the M D from and against all damages, losses etc. connected with the issuance of the Development permit This agreement was to acknowledge that the owners were aware their development was on the flood plain A similar situation evolved in 1996, when Mr and Mrs Steve Dedul took out a development permit for Pt NW 24 29 21 W4 No save harmless agreement was signed but the development application noted the "Applicant acknowledges the potential of flooding and any development is at the applicant own risk The municipality is hereby absolved of future responsibility " The Tchir s are now in the process of selling their property On the legal advice of Michael Welsh, Welsh and Company, the save harmless agreement has been registered against this title to protect the M.D from future liability by not disclosing this information, a letter sent to the lawyer requesting the tax certificate on the title advising of this caveat The development permit has also been registered as a caveat on the Dedul title Executive Committee reconuneniiv a policy he adopted wherein any development m��, PA ww�Qaoy applications for lands located on flood plains have, as a development application requirement, a save harmless agreement indemnifying the MD from and against all damages, losses, etc connecter) with the issuance of the development permit and further, this agreement be registered as a caveat on the land title 5 June 12/97 Letter from Viffine of Carbon re. Transfer Site operation The village has responded to the M.D 's June 2/97 letter concerning only paying 50% of CJMD /Minute /GC 1997.doc Page 1 A 11$ EXECUTIVE COMMITTEE REPORT - July 18, 1997 the attendant's wages to man the transfer site The village notes it pays an attendant to pick up the village residents household waste and do not charge this cost to the M.D They consider the manning of the transfer site as a total M D cost as it is to facilitate rural users disposing of their household waste Carbon requests the M.D reconsider its position in this matter Executive Committee recommends the M.D. maintain its position that this site should ; he on a 50150 cost sharing basis, as per agreement, and under the same terms as the�� other towns and villages 6. Hamlet Water Policies Mr McCook reported on a recent water line service hook up in Huxley where the water line was taken from a hydrant, no meter installed and the ratepayer Paul Wik, advised he would be charged a flat water rate for usage This water service in outside and would require a special water meter The Committee noted the intent of installing water meters in the hamlets was to have a user pay system where large volume water users would pay their fair share 1C.-I /OAWO Executive Committee recommends a policy he adopted whereby all municipal hamlet 7 ,mss water services he metered and each service have a water meter installed Mr McCook left the meting time 2 20 P M 7 Thank You Card Marlene Tutt Mrs Tutt has sent a thank you card to the M D for the flowers sent to her when her husband, John Tutt passed away Executive Committee recommend accept and file. 8. Thank You Card - Brian Sowerby Mr Sowerby has sent a thank you card to the M D for the flowers sent to him when his mother passed away Executive Committee recommends to accept and file. 9 Letter from Kneehill Housing Corporation The Board of the Kneehill Housing Corporation has sent a letter of thanks to the M.D for the use of the M.D van on July 3 /97for the board tour of senior facilities in the municipality Executive Committee recommends to accept and file 10. Invitation from the County of Stettler The County of Stettler has extended an invitation for the Reeve to attend the annual Stettler and District `Heartland Heritage Days' Parade" scheduled for Friday, August 22, 1997, commencing at 6 00 P M The Reeve and his spouse are invited to attend a social hour and light lunch preceding the parade, at 5 00 P M at the Stettler Recreation Centre RSVP's are requested prior to August 6/97 S� 7 Executive Committee recommends the Reeve, Mr Hoff, attend this function 11 July 3/97 Letter from AB Municipal Affairs re. Subdivision and Development Regulation cr ,>7 AB Municipal Affairs has advised the expiry date for section] l of Alberta Municipal Affairs' Subdivision and Development Regulation has been extended to March 31/98 Th C:/N4D /Mtnute /rC 1997.doc Page w. EXECUTIVE COMMITTEE REPORT - July 18, 1997 regulation was intended as a temporary measure to allow municipalities enough time to finalize inter - municipal development plans, or to develop other ways to address local fringe issues, in the absence of regional plans The M.D has already addressed this issue in its Municipal Development Plan Executive Committee recommends to accept anti file 12 June 27/97 Letter from AB Municipal Affairs re New Regulation for Assessment Review Boards A new regulation has been approved that requires all information relating to an assessment appeal be heard by the local Assessment Review Board (ARB) before it can be considered at a further appeal to the Municipal Government Board (MGB) This regulation prevents the MGB from considering any evidence that was not included in the original appeal and further allows the MGB to refer an appeal back to the local level if new evidence is presented This regulation applies to all ARB applications made after June 25/97 and is effective for a maximum period of two years while the process is monitored Local ARB have the authority to compel an appellant to attend their hearing and an ARB is not obligated to proceed if the appellant or agent is not in attendance An ARB also has the authority to compel an appellant to produce any related evidence or document ARBs should ensure the appeal board is perceived to be independent from the municipality; they provide each appellant with sufficient time to state, present and argue their cases and keep sufficient records to identify what has been presented at the appeal Executive Committee reconinientds to accept and file 13 July 2/97 letter from AAMD &C re. Alberta's 100'h Anniversary Celebrations Alberta's 100`h Anniversary Strategy Committee, chaired by Colleen Klein, was formed last fall to take on responsibility for the planning of Alberta's centennial in 2005 This Committee is requesting submissions from the AAMD &C and its members regarding appropriate ways to commemorate Alberta s centennial A suggestion was made that the M.D have `Welcome" signs erected at the boundaries of the primary and secondary paved roads (approximately 8 10 signs required) >� rrl g.o 7 FDrecutwe Committee reconrmentls councillors subnut their suggestions to the /4,,(, Cv..)iG4,o ,e- administration for fonvartling to the Anniversary Committee. 14. AAMD &C Spring '97 Convention Evaluations The AAMD &C has tabulated and forwarded the Spring '97 evaluation responses EYecutme Committee reconiinentls to accept and file and, upon request from a councillor, provide copies of this documentation 15 AAMD &C Correspondence re Legislation Introduced During the 1997 Spring Session The AAMD &C has forwarded a summary of all Bills introduced during the 1997 S Session of the AB Legislature A total of 34 government bills and 20 private memt bills were introduced Of these 29 government bills were passed and 3 private mei bills also received third reading Executive Committee reconinientls to accept anti file antl, upon request from a councillor, provide copies of this documentation 16. 1997 98 Agricultural Service Board (ASB) Grant The Hon Ed Stelmach Minister of Agriculture Food and Rural Development has advised the M.D 's ASB grant of $67 650 00 for the 1997 98 year has been approv CIMD /Minute /i:C 1997.doc IZ- • r1 U 40 n LJ 14 % EXECUTIVE COMMITTEE REPORT - July 18, 1997 100% of the grant will be paid in advance of the programming season �e -.r /niw0 7 A Executive Committee recommends to accept and file. 17. July 9/97 Letter from AAMD &C re: Election of Regional Health Authority Boards The Council of Chairs (of the provincial Health Authorities of Alberta) has identified a number of concerns with the forthcoming election of 2/3 of RHA board members in 1998 and is meeting with various stakeholders to build support for the retention of appointed boards until at least 2001 The AAMD &C continues to support the election of 100% of RHA board members As a courtesy to the Council of Chairs, the AAMD &C has agreed to circulate some brief information outlining the Council's concerns with respect to elected vs appointed RHA Boards sit. mw-�, Executive Committee recommends this issue he further discussed with RHA representative, Mr Otto Hoff 18. July 9/97 AAMD &C Correspondence re Regional Health Authority (RHA) Boundary Review Committee The AAMD &C Board met with the MLA Committee on the Review of Health Region Boundaries The Committee is seeking stakeholder input on any necessary changes to RHA boundaries as well as on the issue of ward development for the 1998 election of RHA Board members The Committee will be accepting written submissions on these issues until August 22, 1997, and will also be hosting a series of consultation meetings throughout Alberta Executive Committee recommends this issue he further discussed with RHA representative, Mr Otto Hoff 19 Regional Health Authority (RHA) Boundary Review The MLA Committee on the Review of Health Region Boundaries will be conducting I public consultation meetings across the province to seek input regarding RHA boundaries and the composition of community based ward development (CBWD) committees RHA #5 meeting date has been scheduled for July 22/97 at the Drumheller Inn from 9 00 A.M 1 00 P M RHA #6 David Thompson Regional Health Authority meeting has been -45--p boF scheduled for July 29/97 at the Black Knight Inn Red Deer from 9.00 A.M - 1 00 P M Executive Committee recommends information he requested from the RHA #S meeting and Mr Wagstaff attend the RHA #6 meeting in Red Deer 20. July 8/97 Letter from Trochu re Joint Regional Recreation Board The town of Trochu has inquired as to the number of elected and rural members the M.D would like to see on its tMs proposed Regional Recreation Board and suggestions for Board format Mrs Deak noted letters had been sent to all towns and villages recommending they participate on this board A discussion followed on the possibility of weighted votes, like the Drumheller & District Solid Waste Management Association Executive Committee recommends the Recreation Committee members, Mr Boaker,,�� and Mr Vickery, both represent the M D. on the proposed Regional Recreation Board 21. July 8/97 Letter from Trochu re. Uniform User Rates for pools and Arenas The town of Trochu has advised it has already set its swimming pool rates for this season but will consider uniform rates for next season Also, it plans to raise its arena rates for the fall of 1997 Executive Committee recommends to accept and file C: /MD /Minute /EC 1997.doc Page 4 4 ',r EXECUTIVE COMMITTEE REPORT - July 18, 1997 22. Subdivision and Development Appeal Board Members At Large The deadline for applications for members at large on the Subdivision and Development Appeal Board was July 11/97 Two applications for these positions have been received Angus Park and Jonathan Dick June 5/97 Executive Committee recommendation was to appoint a further two members to this board so that a pool would be available to draw upon for various hearings ZAP• n," Executive Committee recommends both Mr Park and Mr Dick he appointed to the rn,, wks rooster of members at large for the Subdivision and Development Appeal Board L-- s�,— 23. Equalization Grant Proposal Further to the July 8/97 CAAMD &C meeting to present the proposal for the Equalization Grant (replacement for the Municipal Assistance Grant [MAG]), Mr Jeffery has recapped the comments received at all the five AAMD &C Zone meetings the majority of zones feel the formula is not correct, especially in using Equalized Assessment per kilometre of open roads (EA/km) concerned that all rurals should receive a grant not dust some concerned regarding where the funding is going to come from (only one taxpayer) Mr Jeffery notes his concerns with the proposal are where is the money going to come from, what about the urbans, where is equality for all municipalities? Copies of the following correspondence sent to the AAMD &C has also been received M.D of Badlands strongly opposed' formula does not take into account local conditions and unique local problems, feel funding should be equitable and resources shared between all Albertans M.D of Pincher Creek feel formula based on EA/km is not acceptable for an equalization , roads should not be included in the criteria and this grant is not the proper mechanism to address transportation concerns, cannot support a proposal that creates winners and losers within the AAMD &C membership M.D of lesser Slave River unanimously reject proposal feel a narrow scope of factors were used to determine eligibility, agree should be some type of funding available for all municipalities feel this formula may split AAMD &C membership as it benefits less than 50% of municipalities, looking for a workable solution that provides something for everyone AAMD &C Executive Meeting Highlights (meeting with Ty Lund) Notes Mr Lund generally supportive of the Equalization Proposal but questioned the use of EA/km as a starting point for allocation assistance Comments to the AAMD &C regarding this Equalized Proposal must be submitted by July 23/97 Executive Committee recommends Mrs Deak check with the surrounding municipahties for their comments and draft a response for presentation to Council 24 Letter from Mr Earl B Wohlgemuth re. Property Taxes Lots 7 9, Block 4, Plan 5050AK, Swalwell S�� � ir►�� Mr Earl Wohlgemuth has written a letter requesting consideration regarding the above noted property taxes He notes his residence is 85% complete but will not be completed nor siding installed on the exterior until some future date due to increased taxes and permit fees Mr Wohlgemuth further notes, Swalwell is a small community with no amenities during the winter of 1996 the streets were mainly kept open largely due to local residents, there are few curbs and sidewalks garbage service appears to be very good Mr Dunay has spoken to Mr Wohlgemuth who indicated he did not wish to appeal his taxes and did not realize taxes were levied on partially finished buildings Mr McCook also spoke to Mr Wohlgemuth regarding snow plowing of back lanes in the hamlet Executive Committee recommends a letter of response he sent to Mr Wohlgemuth, recapping the information provided to hint by both Mr Dunay and Mr McCook. 25. Letter from George Boles re: Discontinuation of Dust Control on Fisher Davis Road CIMD /Minute /F.0 1997.doc Page 5 t EXECUTIVE COMMITTEE REPORT - July 18, 1997 Mr George Boles has presented his letter addressing the above issue, to the M.D This letter was published in the July 9/97 editorial page of the Three Hills Capital newspaper The letter thanks the M.D for notifying the residents and landowners of this matter; questions the reference of this road as the Fisher Davis road and recommends a more suitable name, like the Seed Cleaning Plant North road Mr Boles notes the volume of grain processed in the area has increased dramatically and this road is utilized by a majority of traffic to access the seed cleaning plant the dust created from the high dirt and sand content of gravel in the M.D is a great concern Mr Boles concludes his letter by noting there must be some correlation between traffic flow and the class of road maintained Mr Jeffery has also received calls from Mr Don Pryor and Mr Bert Cullum expressing concerns over the decision to discontinue dust control because of the high truck traffic on this road Mrs Vetter has also advised Mr Brian Kester has contacted her expressing the same concerns over the discontinuation of the dust control on this road Erecutwe Conututtee recommends a letter be sent to Mr Boles thanking hint for his comments and reiterating the M D 's position regarding this issue, that is the need to provide equitable services to all ratepayers, the need to keep this road in gravel to facilitate the hauling to the seed cleaning plant, should this road be paved it would be banned in the spring and the M D has no bylaw enforcement officer to ensure the pavement surface is protected front any damages that ntay he caused from overweight vehicles 26 July 8/97 Letter from Municipal Safety Codes Inspection Agency (MSCIA) The MSCIA has recently passed a motion to draft a policy to reject any request for rights to administer the building plumbing, gas or electrical disciplines of the Safety Codes Act, within the commission boundaries, through either an accredited corporation or authorized contractor programs The MSCIA feels giving permission to authorized contractors and accredited corporations within the Commission s jurisdictions would be detrimental in that tracking of permits would be difficult pricing structure is based on volume and granting permission to individual groups would reduce permit income and could consequently increase pricing for ratepayers potential liability issues could be created Executive Committee recommends agreement with the MSCIA policy and to accept and file 27 JuIX 11/97 Fax from Lirenman Peterson re Roll #2288050 - SE 35- 30 -25 -W4 Mr Bruce Corenblum a lawyer with Lirenman Peterson has requested the M.D 's consideration regarding the sale and tax credits for the above noted property sold by Larry and Angela Reimer to Ken and Norma Reimer When the law firm prepared the Statement of Adjustments, they did not apply the credit on the tax account, in the amount of $159 06 to Mr and Mrs Larry Reimer Mr Corenblum is requesting the M D reimburse Mr and Mrs Larry Reimer for this amount as Mr and Mrs Ken Reimer have received the credit Executive Committee recommends Mr Corenbluni be advised his error is not the e�rneGsreRN 4.4 M D 's responsibility, the M D cannot im,oh,e itself in such matters, and it is zip to hunt to rectify the error in the statement of adjustinents for this sale 28 Minutes of the July 10/97 Regional FCSS Steering Committee Meeting The above minutes have been received Of note is an approved motion to accept the M D 's offer to provide support services and act as unit authority for a Regional FCSS Board Items for action include representatives to approach their respective councils for approval to fund the Seniors Outreach (determined that Seniors outreach and Kneehill Community Resource Board to be the two mayor programs), I,t draft of agreement for Kneehill Regional FCSS Board to be prepared and sent to all jurisdictions with members to fax comments or changes by July 28/97 to village of Acme Next meeting date was scheduled for August 7/97 at the village of Linden commencing at 7 00 P M C: /MD /Minute /i1C 1997.doc Page 6 EXECUTIVE COMMITTEE REPORT - July 18, 1997 Executive Committee recommends these matters he referred to the M D 's representatives on the Regional FOSS Steering Committee Mrs Lowen and Mr. Hoff, for their comments 29. July 11/97 Letter from Regional FCSS Steering Committee The village of Acme has advised the Regional FCSS Steering Committee thanks the M.D for offering to act as unit authority and provide support services for the Regional FCSS Board and are in agreement these support services will be charged to the administration portion of the program Executive Committee recommends to accept and file. 30 Kneehill Regional FCSS Agreement Draft The village of Acme has prepared a draft agreement for the Regional FCSS Board Copies of this documentation have been provided to Mrs Lowen and Mr Hoff, the M.D s representatives on the Regional FCSS Steering Committee The agreement recognizes the M D as the unit authority acting on behalf of the other jurisdictions sky Executive Committee recommends the M.D. representatives on the Regional FCSS C', MAC y p a`7o Steering Committee, Mrs Lowen and Mr Hoff, review this agreement and report hacks 0 to Council 31 Tire Recyclmg Management Association (TRMA) of Alberta The TRMA has forwarded an update regarding scrap tire recycling. Recycling volumes have begun to decrease in respect to Alberta s `steady state' inflow of 2.2 million tires annually Alberta companies are continuing to find varied and unique ways to use old tires, over 8 million tires have now been processed and recycled in the province, with half of this volume being processed in the 1996/97 fiscal year Erecutrne Committee recommends to accept and file 32 July 14/97 Letter from AB Municipal Affairs re. Video Lottery Terminals (VLTs) The Hon Iris Evans Minister of Municipal Affairs has advised if a valid petition is received by a municipality for the removal of VLTs, the council may extend the vote of electors to the next general election This provision is set out in Ministerial Order L.238/97 This provision was made to address the concerns regarding the costs associated with holding a plebiscite on the VLT issue Executive Committee reconiniends to accept and file 33 Alberta Pool - Equity Agro Centre Cron Tour '97 The AB Pool has extended an invitation to attend their Crop Tour '97 on Wednesday July 30th commencing with registration at 8 00 A.M tour at 8 30 A.M golf registration at 1000 A.m at the Three Hills Golf Course with supper to follow A RSVP is requested by July 24/97 Executive Committee recommends any Councillor to advise the office if interested in attending this function i 34. July 14/97 Letter from Mr Clayton Lobe re Development Permit 1785 -97 Mr Clayton Lobe has forwarded further correspondence regarding the above development permit and has requested `Mr Cunningham address the issue of whether the AB Pool intends to build a 10,000 tonne facility, as represented in the original subdivision process or a 16 500 tonne facility as represented in the Three Hills Capital announcement C: /MD /Minute /EC 1997.doc Page 7 A 11 S EXECUTIVE COMMITTEE REPORT - July 18, 1997 of July 9/97 Mr Lobe notes a 65% increase in size would hardly be discretional and further notes a declared value of $6 5 million Mr lobe has requested answers to these issues as soon as possible A response has been drafted and approved by Mr Welsh, advising Mr Lobe the M.D has requested clarification from AB Pool to answer his inquiries and when the information is provided and all facts known the Development Officer Mr Cunningham, can make a decision A letter has also been prepared to the AB Pool requesting this information and clarification Executive Committee recommends these letters be Presented to council for annroval_" 7 prior to foriparding to the involved parties. 35 1997 Assessment Review Board r, -" /" " Mr Dunay the M.D assessor, has advised there are only a few assessment appeals and these could be accommodated on August 12/97, a regular council meeting date, instead of the separate date of August 13/97 Notices advising those appealing their assessments of the Assessment Review Board date and time, have not yet been sent out Erecutive Committee recommends the 1997Assessment Review Board be held on August 12, 1997 commencing at 9 00 A.M 36. June 26/97 AAMD &C Executive Meetm Highlights These highlights include the following meetings the Hon Ty Lund, Minister of Environmental Protection to discuss the Equalization proposal, Stumpage Fees, Gravel Pits Water Quality Standards, RHA discussions re boundary review and 1998 election of Board members Environmental Guidelines for Roadways and Borrow Pits Secondary Highway Standards Committee and Growth Summit Executive Committee recommends a copy of these AAMD& C Executive Meeting Ca, Highlights be given to each councillor 37. Council Mmul The Executive newspaper Executive Con newspaper The Executive Con Time 3 50 P M ifer Peak Assi CIMD /Minute /PC 1997.doc