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HomeMy WebLinkAbout1997-07-22 Council Minutesx M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING July 22, 1997 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS. 9.00 A.M Mr Allan Becker see item #6 9 30 A.M Mr Lonnie McCook Public Works Superintendent /40" 00 :4)=M A.M Mr Robert Charlebois and Mr Jack Barnes see agenda item #10 10 30 A.M Mt Vernon Water Co op ltd see agenda item #11 11 00 A.M Mr Gordon Snell and Mr Stan Milan - see agenda item #12 1 30 P M Public Hearing see agenda item # GENERAL ITEMS. 6 Minimum Tax Levy 7 Buffalo Jump Park TRANSPORTATION ITEMS: 8 Public Works Superintendent Report 9 July 11/97 Road Committee Report 10 Road Access NE 24 29 23 W4 (Char]eboisBarnes) 11 Mt Vernon Water Project 12 SH 836 Culvert West of SW 20 30 22 W4 13 Bylaw Enforcement Officer ASB ITEMS. 14 July 8/97 Combined ASB combined meeting with council LATE ITEMS: 15 Letter from town of Three Hills re Response to M.D Capital Funding Policies 16 Road Name Request PLANNING ITEMS. 17 Public Hearing Redesignation West 1/2 5 33 23 W4 1 C 0 s M.D. OF KNEEHILL No. 48 COUNCIL MINUTES July 22, 1997 A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street, Three Hills, Alberta on Tuesday, July 22, 1997 commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake Marjorie Vetter James M Hanger Richard M Vickery M Glen Wagstaff Division Two Division One Division Three PRESENT Division Four Division Five Division Six Division Seven Jennifer Deak, Assistant Administrator, was also present and recorded the minutes CALL TO ORDER Reeve Otto Hoff called the meeting to order at 8 40 A.M The following items were requested to be added to the agenda ADDITIONS TO 14a Right to Farm Bill AGENDA 16a Legal Correspondence 16b Municipal Safety Codes Inspection Commission APPROVAL OF AGENDA Mr Wagstaff moved approval of the agenda with the additions of the above noted items. CARRIED CLARIFICATION Mr Wagstaff requested the July 8 1997 minutes page 5 be clarified Under the discussion TO JULY 8/97 regarding the request to remove trees from the M.D road allowance to accommodate the MINUTES construction of a fence along the property line, the minutes had reported the Huttenan ,k Brethren (of Huxley) would like the same consideration Mr Wagstaff noted the Hutterian n? „Jo7Es Brethren had only discussed brushing with him, not fence building along the property line, and requested this clarification be reflected in the minutes APPROVAL OF MINUTES WITH Mr Boake moved approval of the .Iuly 8, 1997 council minutes with the above noted CLARIFICATION clarification. CARRIED Mr Jeffery s report was presented APPROAAL OF JCJ REPORT Mr Hanger moved approval of Mr .leffery's report CARRIED BECKER & The Executive Committee report was presented MASON INTO MEETING Mr Allan Becker and Mr Bob Mason entered the meeting time 9 00 A.M A welcomed was extended and those present introduced themselves Mr Becker then addressed Council noting he was not appealing his assessment but rather MINIMUM TAX the minimum tax levy Mr Becker noted the additional roll number and land parcel in the LEVY DISCUSSION SE 17 29 24 W4, containing 3 71 acres resulted from a road construction project Mr Becker inquired about the 1 21 acre parcel and separate roll number in the NW 21 29 24 W4 Mr Becker then provided Council with a copy of the title for the larger parcel in the 7 Z--0o4l i-ro E�G NW 21 29 24 W4 noting the 1 21 acres was included in this title and should not have a separate roll number Mr Becker also noted the lots he purchased from the M.D in Grainger (Lots 4,5,6, 39 & 40 Block 4) were under two roll numbers Lots 4,5 and 6 being under one roll number and Lots 39 and 40 under another Mr Becker was advised these lots could not be consolidated into one roll number Mr Becker also advised he had paid J MIMIN 1 i a E • 0 M M D OF KNEEHILL No 48 COUNCIL MINUTES July 22, 1997 the M.D $250 00 for these lots in 1991 but had never received title to same Council '�W Aro advised Mr Becker the administration department would look into this matter along with 4-14 the two roll numbers for the NW 21 29 24 W4 Mr Becker then discussed the March 11, 1997 Council minutes, as published in the April 16 1997 newspaper, and the motion regarding dust control Mr Becker noted dust control had not been a concern during the recent Subdivision and Development Appeal Board DUST CONTROL hearing for the Miller feedlot expansion because of the M.D 's dust control policy for the ON SPECIFIC Grainger Road Now that Council had cancelled this policy, dust control was a concern It ROADS POLICY was noted dust abatement had been addressed by the Subdivision and Development Appeal DISCUSSION Board in their decision regarding the miller development permit and a copy of this decision would be provided to Mr Becker Mr Becker further noted the motion regarding the dust control stated dust abatement would be provided to all residences along the specified roads for the 1997 year Mr Becker advised neither he nor Mr Mason had received dust control rnE+o TPA this year yet other residences on the Grainger Road had received this service A discussion S followed on the cost for dust control the M D providing equitable services to all ratepayers and cost comparisons for road surfaces and maintenance BECKER & Mr Becker thanked Council for their consideration to the issues discussed and he and Mr MASON OUT OF Mason left the meeting time 9.35 A.M MEETING A short recess was held from 9 35 A.M 9 50 A.M (Mr Becker was provided with the Subdivision and Development Appeal Board decision regarding the Miller feedlot RECESS expansion ) Mr McCook entered the meeting when it continued MCCOOK INTO MEETING Mr Vickery requested clarification from Mr McCook regarding the comments received from Mr Becker regarding the M.D gravel trucks `back hauling' gravel Mr McCook GRAVEL noted the gravel crew did `back haul' because there was no gravel available for the M.D at HAULING the McNair Pit until crushing is undertaken by Mr McNair CLARIFICATION The Public Works Superintendent report was presented Under report item #6 hamlet water and sewer operations, a discussion followed on the Executive Committee report item #6, Hamlet Water Policies and Mr McCook noted he was investigating the options for a water meter that could be installed onto a hydrant Mr McCook noted the current policy regarding water hook up refers to a service line' and he did not consider a hydrant a service line Under report item #9 accident report on Buffalo Jump road, Mr Wagstaff advised he had checked out the accident location which involved a train and a passenger vehicle, and there appeared to be no obstructions, the vehicle involved in the accident was travelling towards the sun at the time of the accident Mr Hanger noted 85% of accidents involving railway crossings occur because of the lights at these crossings Mr Vickery moved approval of the Puhhc Works Superintendent report CARRIED Mr and Mrs Robert Charlebois entered the meeting time 10.00 A.M Mr Hoff noted Mr Jack Barnes had also been invited to this m4ing to discuss the road access NE 24 -29 23 -W4 Introductions were made and Mr Charlebois was invited to address Council Mr Charlebois advised he had an agreement with the M D to allow Mr Jack Barnes access to his property via the west and south sides of his land NE 24 29 23 W4 Mr Charlebois noted he no longer wished to have this agreement in place and preferred for Mr Barnes to find an alternate access to his lands Mr Charlebois noted, given the size of equipment to day, his lane way was too narrow to accommodate this type of traffic and the situation created worries about fences crops leaving gates open, etc Mr Charlebois noted three JDIMIN PWS REPORT HAMLET WATER METERS ff)6we >AZ BUFFALO JUMP ACCIDENT REPORT APPROVAL PWS REPORT CHARLEBOIS' INTO MEETING DISCUSSION RE. ROAD A/G NE 24- 29 -23 -W4 2 I M T r M.D. OF KNEEHILL No. 48 COUNCIL MINUTES July 22, 1997 years ago he had requested Council to review this matter It was noted Mr Barnes had purchased the land, accessed through Mr Charlebois' property in 1962 and was fully aware of the access problems to the eighty acres in the south west corner, across the coulee The aerial photograph of the location was viewed by all parties and various access options discussed Mr Charlebois advised he had offered this spring, to purchase the cultivated land from Mr Barnes but Mr Barnes had indicated he was not interested in selling Mr Hanger inquired whether Mr Charlebois would be interested in purchasing the entire quarter, not just the cultivated lands, and Mr Charlebois indicated he had sufficient pasture land and was not interested in purchasing more Mr Charlebois thanked Council for their time and consideration and he and his wife left the meeting - time 10 20 A.M Mr Wagstaff moved the Road Committee meet with Mr Jack Barnes to review and discuss other alternatives for accessing his land through Mr Charlehois' property CARRIED The July 11 1997 Road Committee report was reviewed Under report item #1 request to upgrade dirt road at W 15 32 25 W4 to accommodate a school bus it was noted the road was a dirt road and could be used by a school bus Under report item #4, Arthurville Project the recommendation to have Mr Jeffery contact Canada Post regarding possibilities for mall box placement was further discussed and it was noted the placement of mail boxes on the shoulder of the road created problems in the winter when the road is snow plowed It was further recommended Canada Post be requested to explore options such as community mail boxes and also requested to have their mall deliverers observe traffic rules and safety concerns by parking and stopping their mail vehicles on the correct side of the road when delivering rural mail rather than pulling over to face oncoming traffic Mr Hanger moved to excuse himself from discussions regarding the next agenda item. CARRIED Mr Hanger then left the meeting time 1040 A.M DISCUSSION RE. ROAD A/G NE 24- 29 -23 -w4 CHARLEBOIS' OUT OF MEETING -6 77� ".50'1 /p 6'444a4a- CHARLEBOIS ROAD A/G REFERRED TO ROAD COMMITTEE ROAD REPORT HANGER OUT OF MEETING Messrs Paul Van Doren, Vern Crawford and Ken Leuf from the Mt Vernon Water Co op Association, entered the meeting time 1040 A.M MT VERNON COOP MEMBERS Mr Hoff welcomed these representatives to the meeting and advised them Mr Hanger had INTO MEETING excused himself from the proceedings Mr Crawford advised Council he had requested the meeting to discuss the M D 's July 8 1997 correspondence regarding the approaches on the water project and the requirements to rectify the SH 583 open cut approaches Mr Crawford then distributed copies of the Road Crossing Agreement for Low Pressure Water Distribution Pipelines signed between the M.D and the Co op Mr Crawford noted the Co op had provided the M.D with plans MT VERNON detailing the methodology for addressing the approaches and clause #4 of the Road COOP ROAD Crossing Agreement provided that the municipality advise the Co op of the approval or PROJECT disapproval of the plans Mr Crawford further noted clause 6(i) of this agreement states DISCUSSIONS RE. the boring method be used unless otherwise approved by the municipality Mr Crawford APPROACHES stated the documents and plans submitted with the agreement showed the methodology to be used and this was approved therefore this methodology should be recognized approved and proceeded with Mr Crawford further stated the project was tendered on this understanding, it was the Co op's intentions to have all involved parties satisfied with the project and work the Co op was willing to address any problems and have an agreement whereby they would periodically check and ensure the approaches were satisfactory Mr Vickery inquired whether the Co op had set up a contingency fund for the project Mr Crawford stated the Co op had not set up a contingency fund, AB Transportation has not allowed the Co op to place their water line in the ditch along Highway 27 and now the Co op has to pay property owners along this section of the project for damages etc to place JD/MIN 3 11 0 u M M.D. OF KNEEHILL No. 48 COUNCIL MINUTES July 22, 1997 the water line on private property Mr Vickery noted a contingency fund was discussed with the Co op at the Water Committee meetings and further noted most road projects /contracts have a 10% contingency fund requirement Mr Crawford noted a slush fund had been built into the project but these monies would be required to address the additional costs incurred in placing the line on private property along Highway 27 the Co op's engineers had originally indicated there should not be a problem in obtaining provincial approval for Highway 27 MT VERNON In response to the number of approaches on the project, Mr Crawford noted there were COOP ROAD approximately 29 oil lease and residential approaches remaining there were 8 approaches PROJECT already addressed on SH 583, for a total of approximately 37 approaches An inquiry was DISCUSSIONS RE. made as to how the Co op had arrived at a $50,000 00 difference between open cutting APPROACHES versus boring the approaches and Mr Crawford noted the Co op had not yet negotiated this cost and perhaps it could be reduced Mr Reg Jans, engineer, B.M Potter Consultants Ltd., entered the meeting Mr Crawford apologized for the last 2 approaches which were open cut on SH 583, noting a communication error was the cause of these two approaches being open cut rather than bored Mr Crawford further noted no approaches had been open cut since these two and that the contractor had the agreement and compaction standards Mrs Lowen inquired whether the Co op had a written guarantee for the project work Mr Crawford noted when the plans for the project were submitted to the Co op no notification was given to the Co op about the M.D s SH 583 project, it was not until March 1997 that notification of the M D s resurfacing project on SH 583 was given to the Co op Mr Crawford noted the drawings submitted with the agreement specifically set out the methodology for the approaches and to now request all approaches be bored was unreasonable Mr Leuf noted he had been a resident for thirty years and during this time had looked after his own approach had never requested, nor expected, the M D to undertake any work on his approach, had maintained it himself and was prepared to pack it etc should problems arise from the open cut to install the Co op's water line Mr Vickery congratulated Mr Leuf on his thinking noting the M D received numerous requests from ratepayers to widen and maintain approaches on road allowances Mr McCook noted the M.D 's SH 583 contract for resurfacing included the approaches The approaches would be based, chipped and paved for a length of approximately 4 metres Mr Vickery noted, it was his opinion the open cut approaches along the SH 583 would cause slumping problems to the future and require addressing Mr Hoff requested Mr Jans address Mrs Lowen's question regarding guarantees Mr Jans noted the contractor had a one year maintenance bond with Mt Vernon Water Co op after completion of the project and this would cover most of the construction When the project is fully completed an inspection is carried out and after this the one year guarantee begins. Mr Crawford advised the contractor had tried to stay as close to the backslope of the ditch as possible with the pipe installation Mr Vickery inquired how the additional cost of $50,000 00 to push rather than open cut the approaches was determined Mr Crawford noted the cost was not the issue but rather the method and further, the engineering firm had provided the numbers Mr Jans advised the construction cost was based on the length to be bored and based upon a per metre and pipe size Mr Van Doren added there was 6" pipe to be bored in a lot of places along the project A discussion followed on the project plans submitted with the agreement Mr Van Doren noted the circled areas on the plan were pushes and were detailed whereas the straight lines were the open cuts Mr Crawford noted the Mt Vernon Co op was a group of ratepayers looking for support for their project and a practical approach Mr Crawford admitted there was no excuses for the lack of safety and fully supported the Public Works Superintendent position that the Co op s contractor should place more signs along the project construction route Mr Crawford noted the Co op would take care of the driveways and regravellmg of same in the late spring and fall and would compact same Mr Wagstaff inquired whether the Co op had drafted anything to present to council regarding their intent for the restoration of the approaches JD/MIN 4 E M I M.D. OF KNEEHILL No. 48 COUNCIL MINUTES July 22, 1997 Mr Leaf inquired whether the M.D was asking the Co op to do more than the M.D would do, referring to the Equity project, and inquiring how many approaches were open cut and referring to the mess in the ditch in front of the Simpson residence Mr McCook noted at least 6 approaches were cut and then the rest of the approaches were pushed The M.D had learned from the Equity project, mistakes were made and any future water project undertaken by the M.D would probably be trenched and pushed Mr Crawford noted the Co op was using a trencher wherever possible and had tendered the contract on the basis of trenching the line Mr Crawford reiterated the Co op s intent to be proactive and have an MT VERNON open door policy to discuss problems Mr Crawford noted the engineer, B.M Potter, had COOP ROAD acknowledged in their July 3/97 letter to the M.D, compaction standards of the open cut PROJECT approaches and noted the Co op would undertake to periodically inspect and rectify any DISCUSSIONS RE. settlement in the early summer and late fall for the subsequent two years to ensure no APPROACHES adverse conditions resulting from the trench backfill A discussion followed on the compaction required when the M.D does approaches and Mr McCook noted when the entire approach is done the settling occurs as one, when an open cut is made the settling occurs only on that portion thereby causing slumping Mr Crawford noting the Co op would be meeting with the project contractor and engineer later to day and requested an indication from Council to allow them to proceed with the project providing they comply with addressing the approaches as outlined in the July 3/97 engineering letter to the M.D It was agreed the Co -op should provide a written statement of their proposal and bring it back to Council later in the day MT VERNON Mr Crawford thanked Council for their time and consideration and the Mt Vernon COOP MEMBERS representatives left the meeting time H 30 A.M OUT OF MEETING Mr Hanger re entered the meting along with Mr Gordon Snell and Mr Stan Milan HANGER,SNELL On behalf of Council Mr Hoff welcomed Mr Snell and Mr Milan to the meeting Mr & MILAN INTO Snell than addressed Council, advising he had received the M.D 's correspondence MEETING regarding the costs for the preliminary engineering study to address the culvert west of SW 20 30 22 W4 Mr Snell noted the estimate from AGRA Earth and Environmental included costs for well tests and questioned the need for these tests Mr McCook noted well testing was probably part of the hydrogeological requirements of AB Environment Mr Snell then reviewed the history of the culvert and concluded by advising the scentless chamomile SH 836 CULVERT problem had increased and extended from around the edges of the water and required WEST OF sw 20- addressing Mr Snell requested the M D take AB Environment to task for recommending 30 -22 -w4 the installation of the culvert, noting, in his opinion the M.D has an obligation to represent the involved parties to AB Environment Mr Vickery reviewed Council's previous motion that being the M.D is not willing to put any monies into any project but is willing to act as facilitator for the involved parties to access a 25/75 grant with AB Environment He then requested a commitment from the involved parties Both Mr Snell and Mr Milan indicated they were not willing to contribute to any project based on the lack information provided in the engineering estimate, including the lack of disclosure of total project costs Mr Hanger moved the M D lobby, on behalf of Mr Snell and Mr Milan, Alberta APPROVAL TO Environmental Protection to undertake total costs to address the drainage problem in LOBBY AB SW 20- 30 -22 -W4 with the understanding the M D of Kneehill will not contribute any ENVIRONMENT monies towards any project to address this drainage problem and further, TO UNDERTAKE documentation of this lobbying he forwarded to the local MLA's McClellan and Mary COSTS RE SH 836 CARRIED CULVERT Mr Wagstaff moved the scentless chamomile problem at 20- 30 -22 -W4 be referred to the APPROVAL TO Agricultural Fieldman to determine if some assistance could he provided to address this ADDRESS WEED weed problem. PROBLEM SW 20- CARRIED 30- 22 -w4. �c.�' �yo 7NG %ana,i Mr Snell and Mr Milan thanked council for their time and consideration and left the SNELL & MILAN meeting - time 12 05 P M OUT OF MEETING 1 JDMIN 5 n u 0 C M.D. OF KNEEHILL No 48 COUNCIL MINUTES July 22, 1997 The meeting then recessed for lunch from 12 05 P M until 1 00 P M The review of the Executive Committee report continued when the meeting resumed Under Executive Committee # 13 Letter from AAMD &C re Alberta s 100`h anniversary Celebrations, a discussion followed on having a competition to design a new logo for the M.D of Kneehill to celebrate Alberta's 100`h Anniversary in 2005 Mrs Lowen recommended each Councillor consider this matter and it be referred to the next Council meeting for further discussion Under Executive Committee items #17, 18 and 19 dealing with the Regional Health Authorities (RHA) boundaries and elections Mr Hoff, a member of RHA #5, reviewed the duties of the board members and updated Council on the direction of the RHA's Mr Wagstaff advised he would be unable to attend the RHA #6 meeting scheduled for July 29/97 in Red Deer, Mr Vickery also advised, due to a previous commitment, he too would be unable to attend this meeting Mr Hanger indicated he would attend this meeting should he have no other commitments on this date A request was made to obtain information from the RHA #5 meeting and also the RHA #6 meeting, should no Councillor attend same Under Executive Committee item #22 Subdivision and Development Appeal Board Member at Large Appointments it was noted two new members at large have been appointed to the ro ster of members Mr Angus Park and Mr Jonathan Dick Mrs Deak confirmed the Subdivision and Development Appeal Board hearing scheduled for August 5, 1997 commencing at 9.00 AN Mr Wagstaff a councillor member on this board indicated he had a prior engagement and would not be able to attend this hearing Mr Vickery moved Mr Hoff replace Mr Wagstaff at the August S, 1997 Subdivision and Development Appeal Board hearing CARRIED Under Executive Committee 423 AAMD &C Equalization Grant proposal Mrs Deak reviewed the M D 's response to this proposal, as prepared in the letter to the AAMD &C It was agreed this response reflected the M.D 's opinion on the grant proposal and further agreed to sent this letter to the AAMD &C with copies to all M.D 's and Counties and local MLA s Under Executive Committee #33 AB Pool Equity Agro Centre Crop Tour 97, Mr Vickery recommended in light of the recent Subdivision and Development Appeal Board hearing regarding the AB Pool, no Councillors accept this invitation as it may be perceived as a bias towards the AB Pool, even though the Councillor may personally deal with this company A party of six people for the Public Hearing, entered the meeting time l 25 P M Mr Hoff advised those present the Public Hearing was scheduled for 1 30 P M and Council would continue in session until that time Council then completed the review of the Road Committee report LUNCH RECESS EXEC. COMM REPORT AB'S I00"' ANNIVERSARY RHA MEETINGS & UPDATE SDAB APPOINTMENTS SDAB COUCILLOR REPLACEMENT AAMD&C EQUALIZATION GRANT LEA >�T AB POOL CROP TOUR INVITATION Mr Wagstaff moved approval of the July 11, 1997 Road Committee report. APPROVAL OF CARRIED RA*D COMM. REPORT Mr McCook reported he would be lifting the road bans on the chip seal roads except for the Secondary Highways in the municipality that were chip sealed surfaces ROAD BANS Mr McCook reported the crew had gone out to the Rempfer Cemetery to cut the grass and had been advised by the Pastor not to continue to do so It was noted a request had been REMPFER received from the Lutheran congregation for the M D to take over this cemetery Mrs CEMETERY Deak noted she would have the office staff look into this matter GRASS MOWING INQUIRY Mr Boake moved agenda item #13, Bylaw Enforcement Officer, be tabled G 1.4 JDAVAN 6 M.D. OF KNEEHILL No 48 COUNCIL MINUTES July 22, 1997 CARRIED Mr Lonnie McCook left the meeting time 1 30 P M Mrs. Lowen moved Council recess in order to hold the Public Hearing scheduled for 1 30 P M CARRIED Mr Wagstaff moved Council do now reconvene. CARRIED Time 1 52 P M Mr Alex Cunningham Development Officer and those people who had attended the Public Hearing were present when the meeting reconvened Mr Boake moved first rearing to Bylaw 1378, this being the bylaw to amend Land Use Bylaw 1061 by redesignating the North West and South West Quarters of Sections S, Township 33, Range 23, West of the Fourth Meridian (W Yz 5- 33- 23 -W4) from "A C" Agricultural Conservation District to "A" agricultural District. Mr Hanger moved second reading to this bylaw. CARRIED CARRIED Mrs Lowen moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Wagstaff moved third reading to Bylaw 1378 CARRIED Mr Cunningham and the party that was present for the Public Hearing left the meeting time 1 55 P M The Executive Committee report continued Under Executive Committee item #34 Letter from Clayton Lobe re Development Permit 1785 97, Mrs Deak presented Council with correspondence received, by fax, from Mr Lobe s legal counsel Tainsh Howard A discussion followed on the need to clarify Mr Clayton s concerns regarding the proposed AB Pool development Mrs Deak then read the correspondence that had been prepared to respond to Mr Lobe's inquiries along with a letter to the AB Pool requesting clarification to Mr Lobe s inquiries It was agreed to send Mr Lobe a copy of the M.D s letter to the AB Pool and also to request AB Pool to send a copy of their response directly to Mr Lobe Mrs. Vetter moved approval of the letter to Mr Clayton Lobe, addressing his inquiries regarding the tonnes of grain to he facilitated at the proposed AB Pool facility site, and the letter to Alberta Pool requesting clarification to Mr Lobe s inquiries. CARRIED Mrs Lowen moved approval of the Executive Committee Report CARRIED Mr Hanger moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Vickery and Hoff CARRIED X14 RECESS FOR PUBLIC HEARING RECONVENE BYLAW 1378 REDESIGNATION w1/2 5- 33 -23 -w4 ,&-,-J &,Ig EXEC. COMM REPORT CON'T LOBE INQUIRY RE AB POOL APPROVAL TO SENT LETTER TO LOBE AND AB POOL x.-.. APPROVAL OF EXEC. COMM. REPORT APPROVAL OF ACCOUNTS Mrs Deak reported the Parks Committee of Councillors Hanger and Wagstaff had met with PARKS COMM. MLA Richard Marz to discuss options for the Dry Island Buffalo Jump Provincial Park REPORT RE. This Committee had requested a letter be prepared to the Hon Ty Lund Minister of BUFFALO JUMP Environmental Protection, outlining the M.D 's proposal for the development of this park PARK MIMIN 7 r �J LM M M D OF KNEEHILL No 48 COUNCIL MINUTES July 22, 1997 Mrs Deak then proceeded to read the letter prepared for Mr Lund A brief discussion followed on the possibilities for the development of this park and the M D 's proposal to partner with the province in a cost sharing arrangement for the road development into the park including the park entrance down into the park valley APPROVAL RE Mr Boake moved approval of the proposal for the possibilities for the development of PROPOSAL FOR the Dry Island Buffalo .lump Provincial Park, as outlined in the .luly 11, 1997 letter to BUFFALO JUMP the Hon. Ty Lund, Minister of Environmental Protection, and further, a copy this letter PARK be forwarded to MLA Richard Marz, DEVELOPMENT CARRIED GL e 1794.ez Mrs Deak reviewed the minutes of the point Agricultural Service Board /Council meeting held July 8, 1997 and the recommendations put forth by the Agricultural Service Board Mr Vickery moved approval of the joint Agricultural .Service BoardlCouncil .lily 8, APPROVAL OF 1997 minutes, including approval of all recommendations presented in these minutes. JULY 8/97 ASB CARRIED MINUTES Mr Vickery discussed a July 10/97 article in the Western Producer regarding the Ontario C-1 government s proposed "Right to Farm" regulations to protect "normal farming practices" from non farm complaints The Ontario government is proposing to have a set of rules that RIGHT TO FARM rural municipalities must refer to as they draft bylaws to govern new farm and agricultural REPORT & businesses The legislation is expected to address concerns of the producers and country RECOMMENDATI residents and also help municipalities, which are becoming less agriculture oriented by ON giving them guidelines on what "normal practices" are Mr Vickery recommended this newspaper article be passed onto MLA Richard Marz to see what he can facilitate, in this direction at the provincial level Mrs. L raven moved to accept and file Mr Vickery Is report CARRIED COPIES OF MD Mrs Deak reported the letter to the village of Carbon regarding their recreation grant LETTER TO allocation, as approved at the last meeting had been sent to Mayor Poxon and inquired CARBON TO BE whether Council wished copies of this letter sent to the other towns and villages in the SENT TO ALL municipality It was agreed copies of this letter be sent to all other towns and villages in the TOWNS & M.D VILLAGES Cot,' S�� >, Au. � ✓u Mrs Deak read the July 18/97 letter from the town of Three Hills responding to the M.D 's Capital Funding Policies Mrs Deak further noted the town had not addressed the M.D 's correspondence, regarding the capital funding for the Arena Redevelopment Phase II project as approved last Council meeting, prior to sending this letter Mrs. Deak further reported Mr Ramsden had indicated the Three Hills Council was concerned about a Regional Recreation Board being empowered to make decisions on the operations of an existing facility that most of the voting members of this Board had not financially contributed towards the town was receptive to a Regional Board overseeing any facility all THREE HILLS participants had contributed towards Mr Ramsden had also indicated Three Hills Council RESPONSE TO would like to meet with the M.D to further discuss this issue MD'S RECREATION Mr Boake moved to table this matter until the toivns and villages receive a copy of the POLICIES TABLED M.D 's letter to the village of Carbon regarding their recreation grant CARRIED A recess was held from 2 50 P M 3 35 P M Mrs. Deak reported a road name request had been received from Mari and Bob Vetter who wish to name the road they live on, Range Road 26 2 Beaver Bend Road The Vetter s ROAD NAME have resided at this location for the past 34 years and have indicated they will comply with REQUEST sign size, etc and pay for sign installation and maintenance costs Mrs Vetter indicated she 8 M M D. OF KNEEHILL No. 48 COUNCIL MINUTES July 22, 1997 wished to be on record as the first person requesting a road name at this location Mr Hanger moved to accept and file this request and further this matter be tabled until a later date 9 CARRIED Mrs Deak advised a fax had been received from the Municipal Safety Codes Inspection Commission advising of the sudden passing of Executive Committee member Mayor Mike Mackay (Mayor of the summer village of Southview) Mrs. Lowen moved to accept and file. CARRIED Council next reviewed the Mt Vernon water project and the follow up, by the Public Works Superintendent, to ensure the road approaches were addressed as per agreement A discussion followed on future policies to address water lines in road allowances ROAD NAME REQUEST TABLED A- , -I Mr Hanger moved he he excused from the Mt Vernon water project discussion. HANGER OUT OF CARRIED MEETING Mr Hanger left the meeting - time 4 05 P M Messrs Terry Mullinger Ken Leuf and Vern Crawford, from the Mt Vernon Water Co op, MT VERNON entered the meeting. Mr McCook also re entered the meeting at this time COOP MEMBERS INTO MEETING Mr Crawford presented Council with a letter of commitment from the Co op regarding the Road Crossing Agreement and the addressing of the approaches Mrs Deak proceeded to read aloud this letter which states the Co op has agreed to be responsible for the restoration of the graveled and oilfield approaches that are to be or have been open cut during the installation of the water pipeline The Co op agrees to rectify the open cut approaches on SH 583 by compaction to the standards outlined in the Road Crossing Agreement to be facilitated in cooperation with Mr McCook With regard to the developed gravel approaches other than those addressed on the SH 583 project, the Co op agrees to MT. VERNON undertake to inspect and rectify any settlement in the developed graveled approaches in the LETTER OF early summer and late fall to ensure no adverse conditions resulting from the Water Co op's COMMITMENT trench backfill The Co op further agrees to fulfill this commitment until such time that the RE: ROAD approaches effected by the Co op s construction have been addressed to the satisfaction of PROJECT the M.D of Kneehill s authority Mrs Deak then left the meeting and returned with copies APPROACHES of the Co op's letter and distributed same to each Councillor and Mr McCook In response to questions, Mr Crawford advised the total approaches left on the project were 29 approaches in addition to the ones already open cut (37 in total) Mr Vickery inquired about possible paving slumpage on the SH 583 approaches. Mr McCook noted the paving will be about 4 metres in length on the approaches It was noted the cuts on the SH 583 approaches had been placed as close to the backslope of the road allowance as possible but there would be the odd approach the paving would touch Mr Crawford acknowledged that this was a fair assessment of the situation Mr Wagstaff inquired why the letter split the SH 583 approaches from the other approaches on the project and Mr Crawford advised the approaches on SH 583 had already been cut Mr Vickery inquired how much of the project was completed Mr Crawford advised there was dust under 35 miles of pipeline in the project, 17 miles have been done but not all connections completed on these 17 miles, by mid August the pipe should be going into the pumping station, the project was not quite 50% complete Mr Hoff inquired whether Council or Mr McCook had any other questions or required any further information regarding the letter presented to them from the Co op No further comments or questions were forthcoming. Mr Hoff thanked the Co op members for their letter and advised Council would further review this MT VERNON matter and advise of their decision COOP OUT OF MEETING Messrs Crawford Mullinger and Leuf left the meeting time 4 15 P M JDIMIN 9 K-.m Ll 0 is M.D. OF KNEEHILL No. 48 COUNCIL MINUTES July 22, 1997 Mrs Lowen moved Council go "in camera " Mr McCook left the meeting and Council requested Mrs Deak remain Mr Vickery moved Council go "out of camera " MOTION TO GO CARRIED "IN CAMERA" CARRIED Mr Hoff moved Council accept the terms of the July 22, 1997 letter presented to Council by the Mt. Vernon Water Co -op regarding the Road Crossing Agreement and addressing of the approaches. Mr Vickery requested a recorded vote on this motion Those in favour of the motion Councillors Boake, Wagstaff, Lowen and Hoff Those opposing the motion Councilors Vickery and Vetter Mr Hoff declared the motion Mr Vickery moved the meting adjourn Time 430PM I Reeve p/pAriffivi Munic' al Admmist t CARRIED CARRIED MOTION TO "GO OUT OF CAMERA" MOTION TO ACCEPT MT VERNON COOP LETTER OF COMMITMENT RE APPROACHES ADJOURNMENT 10 'R , JOHN C JEFFERY REPORT July 9 - 22, 1997 REPORT. Balance Forward $ 46.00 I Lunch Receipt Otto Hoff re lunch June 24/97 (Lowen, Braaz and Council) $80.00 Balance CORRESPONDENCE. $ 46.00 1 July 11/97 RC0027172 AB Public Works (Grants in Licu) $1,35345 2 July 11/97 RC0027173 AB Treasury (Fines Distribution) $291 00 3 June 30/97 AB Gazette 4 June 24/97 Minutes Golden Hills Regional Division No 15 5 1997 Elected Officials Symposium Handouts 6 1997 ASB Summer Tour Committee 7 July 1997 Municipal World magazine 8 Spring 1997 Legal Update (Reynolds, Mirth Richards & Farmer) 9 July 1997 Brownlee Fryctt Municipal law Bulletin 10 July 1997 Seniors Advisory Council Update newsletter 11 July 1997 Register of Environmental assessment Information 12 June 1997 Environmental Science & Engineering magazine 13 Junc /July 1997 Solid Waste Management magazine 14 June 1997 EPIC (Environment & Plastics Industry Council) News & Views newsletter 15 Employment Opportunity Water Treatment Operators Town of Swan Hills 16 Employment Opportunity Aquatic Supervisor Town of Athabasca 17 Employment Opportunity Recreation & Marketing Coordinator Town of Hinton 18 Employment Opportunity Town Manager Town of Valleyvicw 19 Employment Opportunity Director of Municipal Services City of Whitehorse 20 Advertising Fire Truck for Sale Coaldale & District Emergency Services Fire Hall 21 Prosperity South Plenary information Town of Tabcr Sept 11 12/97 22 Seminar advertising Gas Transportation Processing 23 Seminar advertising How to Make Presentations with Confidence and Power 24 Advertising American Express 25 Advertising Carswell s Environmental Law Collection 26 Advertising Chem Loc Environmental by Makloc 27 Advertising Sterling Marking Products Inc 28 Advertising Calgary Environmental Tradcshow & Conference Oct 21 & 22/97 29 Advertising Bethany Care Society 30 Advertising Phil Whiting Computer Services 31 Advertising Agri Fab Lumber Industries 32 July 2 & 9/97 newspaper The Olds Albertan 33 July 8 & 15/97 newspaper Highway 21 News 34 July 9 & 16/97 newspaper The Capital HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Koehler Terry & Lorraine Home Occupation Bed & Breakfast 2 Koehler Terry & Lorraine Bed & Breakfast 3 Telford, Christy mobile ice cream stand at Bleriot Ferry 4 Arts, Albert Mobile Home with two additions Minute /jcjreport 1997doe SW 20 32 23 W4 SW 20 32 23 W4 NW 10 30 21 W4 $2 000 00 Lot 8 Block 8, Plan 6680 AP Huxley $6,00000 0 i • TRANSPORTATION AND UTILITIES REPORT JULY 22, l 997 Submitted by Lonnie McCook, Public Works Superintendent 1 The Trentham project is done except for the tracks Planks have to be widened to accommodate the 10 m road top and a culvert has to be pushed under the tracks We're still working with the railway s red tape 2 The crew is now working on the east end of the Wimborne project 3 The gravel crew has about a week left in the south country and then will be moving north. The boys have been running 12 hour days to get the bad areas in these divisions done 4 I had a pre construction meeting with south Rock about the Carbon Access and SH 583 east projects They will start on the Carbon stretch first which they figure will take two days, and then move to the SH 583 project 5 Henry Wiens has been to Red Deer to write his Class B Bridge Certification along with his inspector's test He'll have to appear before a board before there is any final certification 6 We have the hamlet's water and sewer operations under control Ian has started the maintenance and mapping schedules All the valves and shut offs have been roughed mapped and will be going into the computer as time permits 7 Hopefully we will be doing the SH 837 stretch of road in late September because of the heavy tourist traffic at present On the narrow stretch someone will get killed if we start it now 8 We ve sent the tenders out for road painting and they will close this Friday By the tender I've received back for the 55 miles I'll be over budget on line painting by $2,300 00 and change plus GST 9 There was an accident with a van and a train on the Buffalo Jump crossing Friday night No one was seriously hurt Also Monday morning one of the pusher trucks (on the Mt Vernon water project) lost its air compressor on SH 583 and rolled No one hurt other than some pride D-;fcC ook, Public Works Superintendent Jd1mmu1e /pNvsrcport97 . a 1 ° P.,z oG n1iav>cs i