HomeMy WebLinkAbout1997-07-03 Council MinutesEXECUTIVE COMMITTEE REPORT - July 3, 1997
The Executive Committee of Otto Hoff and Richard M Vickery met on Thursday July 3,
1997, at the M.D of Kneehill office in Three Hills, commencing at 9 10 A.M Mr John
Jeffery Administrator and Mr Lonnie McCook Public Works Superintendent, were also
present along with Mrs Jennifer Deak Assistant Administrator who recorded the minutes
The following items were reviewed
1. Dudak intenber ! & Associates Ltd Tax Consultants
Dudak Intenberg & Associates Ltd is a firm of tax consultants that specialize in
commodity and excise tax They are primarily interested in obtaining refunds for
municipalities in respect to the Alberta fuel tax and rebates Their services are provided
on a contingency fee basis only and are 50% of any refund the municipality receives as a
result of their work The company has provided these services for the M.D of Rocky
View County of Stetter and County of Red Deer John Rop, Director of Finance at
Rocky View has advised the company is very professional, analyzed data in detail, was
very innovative and overall he was very pleased with their work
Executive Committee recommends the M D. proceed with the engagement of this tax
consultant firm, providing the engagement specifies no fee payable until any refund
monies receiver
2 Subdivision and Development Appeal Board Request re. AB Pool
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The Subdivision and Development Appeal Board decision in the AB Pool appeal regarding
the development application for a grain handling facility including storage cleaning and
drying facilities and office located on Part of Section 18 Township 32, Range 23, West of
the 4th meridian (approximately 57 acres) includes a request to the M D of Kneehill to
consider placing four way stop signs at the Fred Penner intersection (south of SE 13 -32
24 W4) or other traffic devices, as the M D of Kneehill deems necessary to address any
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future traffic concerns regarding access to the proposed facility ( v"J'4.3co/17 rr�
Executive Committee recommends the M D enact a bylaw for four way stop signs at
the Fred Penner intersection, south of SE 13- 32- 24 -W4.
3 Letter from Alberta Transportation and Utilities re Highway Maintenance
Mr Tom Mammen Alberta Transportation and Utilities has responded to the M.D s
June 18 1997, letter regarding primary highway maintenance concerns The letter refers
to the Huxley and Swalwell access roads and cites the maintenance work undertaken at
these locations Mr Mammen has referred maintenance concerns to be addressed to
either himself of Mr Allan Engel Mr McCook noted he had spoken with Mr Engel and
advised the M.D s concerns were specifically with accesses to M.D roads from primary
highways (Highway 21 and 27)
Executive Committee recommends a letter be sent to Mr Mammen advising Mr
McCook has been in contact with Mr Engel and again clarifying the M.D.'s concerns
are with accesses to M D roads from the primary highways in the municipality.
4. Letter from Russ and Pat Evans re Road Requirements to NW 7-29-21-W4
Mr and Mrs Evans have written requesting road access to their above noted property
As per their July 31, 1996, development permit, they are committed to building at this site,
have installed power received a grant from PFRA for water and arranged for a survey
crew to determine site elevations and locate an access lane to the building site The
Evans are requesting the M.D develop the road allowance to the north west corner of
their property
Tcj 17%q" 7 Pis
Executive Committee recommends this request be referrer! to Road Committee
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5 Letter from `The Clean Ua Crew'
Courtney Mason and Lisa Maerz have sent a letter advising they are starting a business
through the `Millionaires Program called `Clean Up Crew" that will clean up after
rodeos, parades ball games trade shows, parties etc
Executive Committee recommends a letter be sent to `The Clean Up Crew'
complimenting then on their initiative, advising the M D is not involved in rodeos,
trade shows, parades, etc and referring them to the town of Three Hills.
6 AAMD &C Survey Results re Status of Reserves and operating Budgets
The AAMD &C has forwarded the above survey results Forty four municipalities
responded to the survey Of note is the average reserve fund of those municipalities
responding to the survey is $5,468 525 00, which is equivalent to 51% of the annual
budgets 31 municipalities reported an increase in operating budget over the past four
years and 12 jurisdictions reported a decrease, the decrease in operating budgets ranged
from 6% to 37% with the average being 16% Jurisdictions reporting an increase in
operating budget, attributed these increases to downloading of provincial services
(assessment and planning), increased pressure on infrastructure due to economic
development, grant reductions, participation in Secondary Highway and Resource Road
programs and inflation
Executive Committee recommends to accept and file. F<»
7. Garbage and Transfer Sites
Mr Hoff reported he had received a call from Mr Fred Pfeifer, councillor for the village
of Torrington, regarding the December 31, 1996 invoice sent to the village, by the M.D ,
for the village s share of the 1996 Torrington transfer site costs The 1996 costs include a
cement pad at the site and Mr Pfeifer has questioned this expense in light of the M.D s
pursuit of relocating this site to the Schmautz Pit area
Executive Committee recommends the office send a letter to the village of Torrington 4W-r
explaining this invoice, advising the M D is only in the very early preliminary stages
of pursuing the development of the Schmautz Pit as a transfer site and this site
development application has not been approved, the development is a long range plan
and may take up to tiventy years to develop
Executive Committee recommends a memo be given to Mr Cunningham requesting A-&,
an update on the status of the Schmautz Pit development as a transfer site.
8. Mt. Vernon Water Proiect
Mr Jeffery and Mr McCook updated the Committee on the Mt Vernon water project Ate° P
I Apparently the Co op never included the M.D 's agreement with the,Co op regarding the
water line crossings, in their tender document The Co op tendered the project based on
the open cut method for water line installations. The M.D 's water crossing agreement
specifies boring and the M.D considers approaches to be part of the road and therefore
pushed not open cut The M.D feels an open cut will require compacting and future
addressing as it will tend to slump The Co op's contractor has open cut all the
approaches on SH 583 McCook noted Alberta Transportation and Utilities has a
standard 98% proctor density on roadways and density tests should be undertaken to
ensure these standards are met
The Co -op has inquired about the rental of the M.D 's pusher for this project Mr
McCook reported the capital cost of the pusher with attachments was approximately
$36,000 00 The rental rate for this piece of equipment was set at $125 00 per hour which
included the pusher truck and three men A discussion followed on the lack of qualified
personnel to operate this machine
Executive Conintittee recommends the approaches he addressed as follows dirt
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approaches open cut, major oil or residential approaches pushed and further the M.D.
offer the pusher for sale to the Mt Vernon Co -op for the price of $27,500.00.
Mr McCook left the meeting time 10 50 A.M
9. June 18, 1997 Business Resource Centre meeting minutes
The minutes of the above meeting attended by Councillors Bob Boake and Glen
Wagstaff, have been received The action plan is to work on a resource book over the
summer and meet again in the fall to re look at the concept of a Business Resource
Centre
Executive Committee recommends to accept and file.
10. AAMD &C 1997 Spring Resolutions and Government Responses
The AAMD &C has forwarded the official government responses to the resolutions passed
at the 1997 Spring Convention
Executive Conunittee recontmends to accept and file and, upon request from a
councillor, provide copies of this documentation
11. Letter from the "Clean Air Strateivc Alliance"
Alberta's Clean Air Strategic Alliance (CASA) is a partnership of industry, government
and non government organizations charged with developing better ways to manage the
province s air quality and making appropriate recommendations to the provincial
government A background paper has been provided along with a survey and registration
to participate in a possible flaring workshop in the fall
Executive Committee recommends to accept and file.
12. Letter from Kneehill Adult Learning Society (KALS)
KALS has sent a letter thanking the M.D for their continued support and free office space
in the M.D building KALS will again advertise the M.D 's office space donation in their
brochure and have invited the M.D to again participate in the KALS brochure by
purchasing an advertisement space for $25 00 In previous years the M.D had advertised
the transfer site hours in this space
CG ACG u
Executive Conmittee recontmends the M D purchase a $25 00 advertising space in the
KALS brochure.
13. Swalwell Property Inauiry
At the June 24, 1997, council meeting, Mr Hoff reported a fence and gate were being
erected on the old CN lands, across from the Olson residence in Swalwell, and requested
further information on this matter Mr Jeffery reported Mr Cunningham has advised the
land is now owned by Mr Don Pike of Calgary Mr Pike does have a permit for a
garage, south of the water reservoir Mr Cunningham is aware of the fence situation and
advises Mr Pike will be relocating the fence and having a meeting with the residents to
explain his intentions
Executive Committee recommends to accept and file
14 1997 Tax Cancellation - Pt. NE 19 -30 25 -W4 Roll 2184000
The M.D purchased the former Armien Toews property This transaction was completed
on March 21, 1997 No tax adjustment was made for the 1997 taxes The 1997 taxes
accrued to date of possession of this property by the M.D , is $118.28
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Executive Committee recommends the 1997 taxes for Roll 2184000, in the amount of yE D
$118.28, be cancelled
15. Request from Three Hills Rodeo
Mr Bob Long, President, Three Hills Rodeo, has requested the M.D obtain the liability
insurance to cover the rodeo week end (July 10 12/97) Mrs Nash has contacted Jubilee
Insurance and the Rodeo Committee would have to be added on as an `additional insured"
for an annual cost of $150 00 In addition, the rodeo would cost $300 00 per day up to a
maximum of $600 00 for a total insurance cost of $750 00 Mr Long has been advised of
this cost and is agreeable to pay same It was noted the M.D provides insurance liability
coverage to various community associations and the Kneehill Riding Club
Executive Committee recommends the M D. provide tills insurance coverage for the
Three Hills Rodeo and invoice this organization for the costs.
16 1997 Christmas Closure
The Committee reviewed the Christmas closure and discussed various options for the
1997 Christmas Party, including combining this event with the RCMP ball or attending a
dinner theatre instead of hosting a dinner and dance
Executive Committee recommends the M D operations close at noon on December 24,
1997 and re -open for business January S, 1998, the M D pay all employees, on staff at
December 24, 1997, a full day's pay and staff will be required to use four days holidays
during this period of closure. Further, suggestions be obtained regarding alternate
arrangements fur the 1997 Christmas party
17. June 24, 1997 CAAMD &C Special Zone Meeting
Mr Jeffery discussed the Central Association of M.D 's and Counties (CAAMD &C)
Special Zone Meeting called to present a preliminary model for equalized funding This
funding, to replace the Municipal Assistance Grant (MAG), is calculated on equalized
assessment based on per kilometre of open roads Based on this proposed funding model
$26 million will be distributed to a those rural municipalities that qualify under this
calculation and weighted factor component The M D of Kneehill will benefit from this
proposed calculation as it has a lot of miles of roads and little population This Special
Zone meeting was the second of five meetings scheduled throughout the province, by the
AAMD &C, and all opinions from all meetings, will be available after July 11, 1997 and a
draft will be submitted for approval by each council, prior to July 24 1997 Mr Jeffery
noted he had questions as to where these monies would come from, after all there is only
one ratepayer will the urban centres want matching grants, and is this a good thing, even
if the M.D of Kneehill will benefit from this?
Executive Committee recommends to accept and file at this time and review further
upon receipt of the report from the AAMD& C
18. County of Forty Mile - Notice of Meeting re Special places 2000
The County of Forty Mile has extended an invitation for the Reeve and Administrator, or
their designates from the following municipalities Warner, Vulcan Cypress, Willow
Creek Cardston, Special Areas Starland, Kneehill Provost and Forty Mile to attend a
meeting with representative from AB Environment to provide information regarding
Special Places 2000 sites and assist jurisdictions in "Term of Reference" and forming a
Local Management Committee This meeting has been scheduled for Friday, July 11,
1997 at the Legion Hall in Foremost, commencing at 1000 A.M
Executive Committee recommends rather than attend this meeting, a request be made
for information and minutes from the meeting
19 Kneehill Community Resource Board (KCRB) Minutes
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EXECUTIVE COMMITTEE REPORT - July 3, 1997
The May 15, 1997 KCRB minutes were reviewed Copies of same have been placed in
each councillor s mail basket
Executive Committee reconiniends to accept and file. Fr--'
20. Three Hills Parade
Mrs Wendy Cuffe, Three Hills Parade Committee has inquired whether there are any
Councillors interested in riding in the Three Hills Parade on July 12, 1997 Mr Hoff
reported he had advised Mr Ralph Smeal, both Mrs Lowen and he would be representing
the M.D and riding horses in this parade Both Mrs Lowen and Mr Hoff represented the
M.D in the Drumheller parade
Pa„J'O boy
Executive Committee recommends Mrs Loiven and Mr Hoff represent the M.D and
ride their horses in the Three Hills Parade.
21 Huxley Community Association - Request for Letters of Support
Mrs Susan Jensen, of the Huxley Community Association, has advised the commumty
association is applying for two provincial grants and requires letters of support from the
M.D The first grant application, for a Sport Recreation Parks and Wildlife Development
Projects Grant is to recondition the curling rocks and the second application, for a
Community Facility Enhancement Program Grant is for funding to repair the curling rink
roof (place tin over roof)
Executive Committee recommends letter of support for the above tivo grant S
applications be provided to the Huxley Community Association.
22. Local Government Development - Proposed Regulatory Workplan
Local Government Development has provided a proposed regulatory workplan timeline
from 1997 2000, for the review of various Acts and Regulations
Executive Committee recommends to accept and file and this )Vorkplan be kept in the
council basket for future reference.
Mrs Deak left the meeting time 12 35 P M
23. Council Minutes
The Executive Committee edited the June 24`h, 1997 council minutes for publication in the
newspaper
Executive Coninuttee recommends the nunutes, as edited, be published in the
newspaper
The Executive Committee meeting then adjourned
Je er ak, Assistant Administrator
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OUTSTANDING CHEQUES AS AVl' May
J. .1
TOTAL OUTSTANDING PAYROLL CHEQUES $ _ 36 , 916 58
TOTAL OUTSTANDING GENERAL CHEQUES S 181 1701 03
TOTAL S 218.X186 61
OUTSTANDING LOANS $ 0 00
CASH ON HAND DEPOSITED $ 809586
SUBMITTED TO COUNCIL THIS 8th DAY OF L�ul
i y
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MUN ADMIN
19 °7
AYROLI. CHEQUES GENERAL CHEQUES
GENERAL CHEQUE -S
=1I
AMOUNT CK #
AMOUNT
CK 41
AMOUNT
76
$ 1096 22 1909
$ 10,000 00
2245
$ 1072 95
I
77
752 97 2128
15 17
2246
1926 00
678
953 64 2168
7 00
2247
250 00
679
669 50 2197
20 00
2250
337 07
681
551 82 2198
75 24
2251
204 02
682
617 07 2199
240 83
2252
20,181 27
683
1201 96 2202
19 20
2261
47 8:'7 11
685
1319 82 2203
98 98
686
1419 28 2204
16 05
688
1584 50 2206
49 68
689
917 97 2208
87,666 48
690
1416 28 2210
5503 01
691
1221 28 2211
100 00
693
1319 82 2214
154 56
694
1338 44 2215
191 74
695
528 38 2216
374 50
938 45 2217
18 41
2234.49 2222
166 97
2512.98 2223
142 46
2435 34 2224
73 50
02
1781 04 2225
1150 00
03
2788 32 2227
85 00
04
2020.64 2229
136 64
05
2117 84 2230
104 00
06
1085.56 2231
2097 20
707
2092 97 2235
27 77
2236
61 62
2238
325 82
2242
257 18
2244
192 60
J. .1
TOTAL OUTSTANDING PAYROLL CHEQUES $ _ 36 , 916 58
TOTAL OUTSTANDING GENERAL CHEQUES S 181 1701 03
TOTAL S 218.X186 61
OUTSTANDING LOANS $ 0 00
CASH ON HAND DEPOSITED $ 809586
SUBMITTED TO COUNCIL THIS 8th DAY OF L�ul
i y
J�
MUN ADMIN
19 °7