HomeMy WebLinkAbout1997-07-08 Council Minutes0
3
M D OF KNEEHILL #48
AGENDA - COUNCIL MEETING July 8, 1997
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Financial Reports
6 Accounts Payable
APPOINTMENTS
9 00 A M Mr Lonnie McCook, Public Works Superintendent
1 30 P M Agricultural Service Board (ASB) see agenda item #20
GENERAL ITEMS
7 Recreation Reports
8 AB Senior Summer Games
9 Carbon Transfer Site
10 Linden/Acme Fire Agreement
I 1 Feedlots running into Creeks
12 Buffalo Jump Park
13 Paintearth Resource Recovery Centre
TRANSPORTATION ITEMS.
14 Public Works Superintendent Report
15 Mt Vernon Water Project
16 Subdivision and Development Appeal Board Request for four way stop sign at Fred i
Penner intersection (south of SE 13 32 24 W4) see also agenda item #25
17 Hold Harmless Agreement
18 Request for road name
19 Braconnier Park water line
ASB ITEMS
20.ASB combined meeting with council
LATE ITEMS
21 Letter from town of Three Hills re Beau Canada water infection project
22 Linden West Bridge Letter to Richard Marz MLA
23 Request for tree removal
24 AAMD &C Letter re Growth Summit
25 AB Pool
26 Dog Bylaw
27 Three Hills Airport Commission
28 Subdivision and Development Appeal Board hearing date confirmation
29 AB Environment letter re Water Problem SW 14 -34 24 W4
1 �
,+ w
w
E
•
M 1
M D OF KNEEHILL No. 48 COUNCIL MINUTES
July 8, 1997
A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street
Three Hills, Alberta, on Tuesday, July 8, 1997, commencing at 8 30 AN
The following were present for the meeting
Reeve Otto Hoff
Councillors Marylea Lowen
Robert E Boake
Marjorie Vetter
James M Hanger
Richard M Vickery
M Glen Wagstaff
Division Two
Division One
Division Three
Division Four
Division Five PRESENT
Division Six
Division Seven
John C Jeffery Administrator
Jennifer Deak, Assistant Administrator, was also present and recorded the minutes
Reeve Otto Hoff called the meeting to order at 8 30 A.M CALL TO ORDER
The following items were requested to be added to the agenda
19a Road Bans ADDITIONS TO
19b Speed Limits Sunnyslope AGENDA
Mrs Lowen reported Mr Jack Barnes had requested a meeting with Council if possible for
11 00 A.M to day
APPROVAL OF
Mrs. Lmven moved approval of the agenda with the addition of the above noted items AGENDA
CARRIED
Mr Boake moved approval of the .Tune 24, 1997, council minute. APPROVAL OF
CARRIED MINUTES
Mr Jeffery's report was presented including the recommendations to file the following
pending items #13 Sharon Delorme Water Account Swalwell, #14, Dennis Smyth request JCJREPORT
for Water Hook Up (now part of Equity Phase II and Regional Water Study ) #20
AAMD &C Group Long Distance Savings Plan
Mr Vickery moved approval of Mr Jeffery's report, including the recommendations for APPROVAL OFJCJ
the pending files REPORT
CARRIED
The Executive Committee Report was presented
Executive Committee #2 Subdivision and Development Appeal Board request re Alberta
Pool, was combined with agenda item #25, AB Pool and Mr Jeffery proceeded to read the
response prepared to address Mr Lobe s letter regarding the Subdivision and Development
Appeal Board decision for the development by AB Pool on section 18 32 23 W4 A
discussion followed on the stages and procedures on the planning process, beginning with
redesignation, subdivision application development application and the appeal process
Mr Lonnie McCook Public Works Superintendent entered the meeting time 9 00 A.M
Mr Boake moved approval of the letter to Mr Clayton I obe, addressing his inquiries
regarding the Subdivision and Development Appeal Board decision re Development
Permit 1785 -97, Alberta Pool
CARRIED
Under Executive Committee #16, 1997 Christmas Closure Mr McCook was requested to
discuss, with the public works crews, alternate options for the 1997 Christmas party
IFINSMAN
EXEC COMM.
REPORT
LOBE LETTER RE.
SDAB AB POOL
SEC 18- 32 -23 -HI4
S F%40 P..z +._3
PHIS INTO
MEETING
APPROVAL. OF
RESPONSE TO
LOBE LETTER
Le »Ex. rAX W a /Y),4"40
CHRISTMAS
CLOSURE
:: �/A7,W" -;5 Pz
1
A
L
M
M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
July 8, 1997
APPROVAL OF
Mr Vickery moved approval of the Executive Committee report EXEC COMM
CARRIED REPORT
The Public Works Superintendent Report was presented PW,S REPORT
Under report item #6 Mr McCook reported the Mt Vernon Water Co op was not
interested in purchasing the M.D pusher but Mr Larry Gall was interested in purchasing MT. VERNON
this piece of equipment to undertake the line pushing requirements for the Mt Vernon WATER PROJECT
water projectf
Mr Vickery moved the MD pusher be sold to Mr Larry Gall for a price of $27,500 00 APPROVAL TO
plus CST, if applicable SELL PUSHER
CARRIED JcJ/71,,o 9 f
Mr McCook then reported on the Mt Vernon water project I,�vm
Mr Hanger moved he he excused from discussions on the Mt Vernon ivater project. HANGER OUT OF
CARRIED MEETING
Mr Hanger left the meeting time 9.25 AN
Mr McCook updated council on the Mt Vernon project expanding on the Executive
Committee report regarding the approaches on SH 583 and the letters sent to the Co op,
expressing concerns with their project the shut down of the project and subsequent
meetings with the Co op, their consultant and project manager Mr McCook reported two
letters had been sent to the Co op expressing the M D s concerns with their project the
project manager had agreed to push the last two approaches on SH 583 but, when inspected
by Mr McCook these approaches had been open cut and dirt piles were on the road It
was at this point Mr McCook shut down the project The project was not allowed to
proceed until all parties had met and discussed the concerns It was agreed the approaches
along SH 583 which had been open cut, needed to be addressed to ensure correct
compaction prior to the M D s paving contractor commencing the paving/sidesloping
project along this section of road Proper compaction of these approaches is necessary to
alleviate future concerns regarding slumping of the approach It was further noted the Road
Crossing Agreement, signed between the M.D and the Co op set out the specifications to
address pipeline crossings in the flankage of the road right of ways. The approved
Executive Committee recommendation to have all future approaches addressed as follows
dirt approach to be open cut and oil company and residential approaches to be pushed, was
further discussed
Mrs. Vetter moi,ed a letter he sent to the Mt. Vernon Water Co op advising of the
requirements to address future approaches and further, specifying the approach
standards, specifically the compaction standards, required on the approaches already
open cut along SH 583, be to those standards, as specified in the Road Crossing
Agreement signed by the Co -op, that being, standards issued by the provincial
Department of Transportation and Uhhties.
C • fC
Mr Hanger re entered the meeting time 9 40 A.M
Mr Hanger advised Mr Barnes would not be attending the council meeting to day A
request was made to arrange a joint meting with Council for both Mr Barnes and Mr
Charlebois for the next Council meeting
Mr Jeffery reported the Subdivision and Development Appeal Board hearing decision
regarding Development Permit #1785 97, AB Pool development on section 18 32 23 W4,
requested the M.D of Kneehill to consider placing four way stop signs at the Fred Penner
intersection (south of SE 13 32 24 W4) or other traffic devices, as the M D of Kneehill
deems necessary, to address any future traffic concerns regarding access to the proposed
facility Mr Jeffery then read a letter, received from Mr Ron Simmons AB Pool,
MMIN
MT VERNON
WATER PROJECT
DISCUSSIONS RE.
APPROACHES ON
SH 583
S�'ea "a
LETTER TO MT.
VERNON RE
FUTURE
APPROACHES AND
SH 583
APPROACHES
HANGER BACK
INTO MEETING
MEETING WITH
BARNES &
CHARLEBOI.S
AB POOL INOUIRY
RE. SDAB
DECISION
CONDITIONS
' �� 4-,-, z&"z..p, I
ef/nA)1 Z
2
t�
E
L
M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
July 8, 1997
requesting confirmation of his understanding of the conditions, numbers one and three, of
the Subdivision and Development Appeal Board decision Condition one states "Alberta
Pool to be responsible for total dust abatement and road maintenance " The AB Pool
has interpreted this condition to mean the road maintenance refers to maintaining the dust
control and not general maintenance such as road grading etc which will remain the
responsibility of the M.D Condition three states that should noise issues and dust control
become a concern the Development Officer can "issue an order regarding the hours of
operation " AB Pool has interpreted this condition to mean the particular operation that
would be determined to cause the noise or dust may be restricted to certain hours or the AB
Pool may use engineering controls to mitigate the concern, to the satisfaction of the
Development Officer It was agreed these interpretations were accurate and that the AB
Pool would be required to maintain the dust control at their expense
CONFIRMATION
Mr Boake moved a letter be sent to the AB Pool confirming the interpretation and OFAB POOL
intent of the above noted Subdivision and Development Appeal Board hearing INTERPRETATION
conditions and further advising any conditions imposed by the Development Officer may OFSDAB
be appealed back to the ,Subdivision and Development Appeal Boar(L CONDITIONS
CARRIED /—, yam
A�5 Paw�-
Mr Vickery noted the Municipal Planning Commission had discussed the possibility that
lights may be required, at some time in the future at the railway crossing on the road DISCUSSIONRE
accessing the proposed AB Pool facility This had not been specifically recorded in the LIGHTSAT
Municipal Planning Commission minutes but rather included under general discussion Mr RAIL WAY ON
McCook advised this matter would have to go through Transport Canada Any request TRENTHAM
would then be inspected by Transport Canada who would determine whether lights were PROJECT
required and also determine who would be responsible for maintenance etc
It was noted Executive Committee report item #2 recommended the M.D enact a bylaw for
a four way stop sign at the Fred Penner intersection, south of SE 13 32 24 W4
Mr Boake moved first rearing to Bylaw 1377, this being the bylaw to authorize four way
stop signs at the Fred Penner intersection, south of SE 13 32 -24 -W4 and west of SW 8-
32 -23- W4 BYLAW 13 77 FOR
CARRIED 4 WAYSTOPSIGN
AT FRED PENNER
Mr Hanger moved second reading to this bylaw INTERSECTION
CARRIED V0 SE 13-32-24 -
W4 AND W/O SW 8-
Mr Vickery moved third reading be given to this bylaw at this time. 32 -23 -W4
CARRIED UNANIMOUSLY �c�irlo-- -7,P45
8q� 61�i4
Mrs. Lowen moved third reading to Bylaw 1377
CARRIED
Mr Jeffery reported the M D 's insurance adjuster, Mr Doug Wasson, Baldwin &
Associates, has recommended the M D enter into save harmless agreements for any type of
work it undertakes for other parties This would ensure the parties are aware of their
responsibilities A discussion followed on selling flags to ratepayers for plowing snow on
private driveways etc and having the ratepayer sign a save harmless agreement when he
purchases these flags, how to address emergency situations where private lanes require
plowing but the ratepayer had not purchased a flag for this work It was agreed in an
emergency situations common sense must prevail and reasonable actions be taken
SAVE HARMLESS
Mr Wagstaff moved save harmless agreements be entered into with any town or village AGREEMENT WITH
in the municipality that requests the M D to perform work on their behalf and further, TOWNSAND
any work performed for a town or village in the municipality be invoiced at current VILLAGES RE. MD
policy rates WORK
CARRIED Zap,, o► -'�0011
JD/MIN 3
U
0
C�
0
T
M D OF KNEEHILL No. 48 COUNCIL MINUTES
July 8, 1997
A short recess was held from 10 10 A.M 10 25 A.M
Mr Hanger was not present when the meeting continued
Mr Jeffery reported Mr Paul Van Doren Mt Vernon Water Co op, has advised the curb
stop for the water line will be at the north end of Braconnier Park and a copy of the plan
will be forwarded to the M.D The Mt Vernon Water Co op Association has scheduled a
sod turning ceremony for July 21, 1997 and invited all members to attend Mr Jeffery
noted no further specifics regarding time and place for this sod turning were included in the
Co op's letter Mr Vickery noted July 21/97 was a Municipal Planning Commission
meeting date and the councilors on this committee would be in Three Hills
Mr Hoff moved Councillors Boake and Vickery attend the sod turning ceremony for the
Mt. Vernon Water Co -op, on .1uly 21, 1997, providing the time of this ceremony was
agreeable with their schedules
CARRIED
A request was made to obtain further information regarding this ceremony and advise
Councillors Vickery and Boake accordingly
Mr Vickery reported the section of SH 805 in the County of Red Deer, had no bans posted
but the portion of this road in the M D of Kneehill had a 90% ban Mr Vickery inquired
whether other secondary highways abutting the M.D had different bans to the M.D road
bans noting in the spring, when the bans are placed on the roads all jurisdictions try to
facilitate each other and have a constant road ban on the same secondary highway It was
agreed to have the Public Works Superintendent investigate this matter and rectify same
Mr Hoff moved to accept and file Mr Vickery's report.
CARRIED
Mr Hanger re entered the meeting - time 10 35 A.M
Mr Jeffery report Mr Arthur Kenneth Davies has requested Council name the north south
road west of sections 32 29 20 17 8 and 5 in township 31 range 22 west 4 "' meridian, in
recognition of his father, Arthur George Davies, a pioneer of the Ghost Pine Creek area
This road passes the original homestead on SW 20 31 22 W4, which was purchased by Mr
Arthur George Davies over 90 years ago Mr Jeffery noted Section 58(l) of the Municipal
Government Act provides that a municipality may name roads or areas in its jurisdiction
Mrs. Lmven moved Mr Arthur Kenneth Davies be alloiPed to name the north south
road, tivest of sections 32, 29, 20, and 17, in township 31, range 22 ivest r meridian,
after his father, Mr Arthur George Davies, providing Mr Arthur Kennett: Davies
purchases and installs the signs at the north and south end of this portion of road, he
and his family agree to maintain these signs perpetually, and these signs conform with
the MD. 's bylaivs Mrs. Loiven further moved any subsequent applications for road
naming be considered on a first come first serve basis
CARRIED
Mrs Vetter reported she had received inquiries about the speed limit on SH 582 through the
hamlet of Sunnyslope and complaints about truckers using fake brakes in the early hours of
the morning when travelling down the hill into Sunnyslope Mr Jeffery noted Bylaw 1269
which regulates the speed limits on certain municipal and secondary roads, states the
maximum speed limit within any hamlet in the municipality is 50 Km per hour Mr
McCook was requested to ensure the speed limit signs were installed in the hamlet of
Sunnyslope
HANGER NOT
PRESENT
BRACONNIER
PARK WATER LINE
MT. VERNON CO-
OP SOD TURNING
CEREMONY {�
7nE /�3oPM �s�+s�3
Eq.. >ofzi
ROAD BAN
IN UIRY
c,-- Au
%4
HANGER BACK
INTO MEETING
REQUEST FROM
DA VIES FOR ROAD
NAME
APPROVAL FOR
ROAD NAME
DA VIES
filz, ass
SUNNYSLOPE
SPEED LIMIT
IN( UIRY
�csrrlo�o /0 t4js
Mr Jeffery reported a copy of a letter sent by the town of Three Hills to Beau Canada LETTER FROM
Exploration Ltd., had been received The letter addresses the shut down of Beau Canada's THREE HILLS TO
water injection project and the impact of this loss of water sales on the town's budget BEAUCANADA
JD/MIN
4
I
M.D. OF KNEEHILL No 48 COUNCIL MINUTES
July 8, 1997
Mr Boake moved to accept and file as information
CARRIED
Mr Jeffery read aloud the contents of a letter to Richard Marz, MLA, regarding the Linden
West Bridge, SSW 27 30 26 W4 (Bridge File 6588) The letter notes the bridge, located
on a primary traffic route from Linden to Highway #2, cannot accommodate legal loading
LETTER TO R.
It is a one lane bridge with a low level crossing located adjacent to the bridge, to provide
MARZMLA RE.
for wide farm machinery and heavy traffic Safety concerns have been raised regarding the
LINDEN WEST
curves on the road west of the bridge The M D has tried to have this road and bridge
BRIDGE 06588)
addressed through a cost sharing arrangement with Alberta Transportation All attempts to
ssw27- 30 -26 -w4
include this project, under a cost sharing arrangement with the province, have been denied
ALLOWANCE
The letter included the correspondence received from area residents in the past and notes
P01A /J6 /�
the increase growth in the area, especially intensive livestock operations, and requests the
TO
bridge file be re addressed and consideration be given to provide infrastructure capable of
ACCOMMODATE
transporting products to market
FENCEALONG
Mr Vickery noted this matter had been addressed to provincial officials several times in the
PROPERTYLINE
past and just recently when the provincial government did a cabinet shuffle and appointed
JA)
new Ministers of Agriculture and Transportation Mr Vickery inquired how many times an
11o4awlK, /7l�fmr D.�f
& .aw
issue should be addressed to the provincial Ministers and noted perhaps, the M D should
be focusing more on SH 806 project, north of Linden to SH 583 It was noted Torchinsky
SH806 PROJECT
Engineering was currently obtaining costs for options on this road The M.D was
FROM NTH OF
committed to doing the right thing for the project the province seems more concerned with
LINDEN TO SH583
the economics of the project rather than a long term solution
Mr Wagstaff reported he had received a request for permission to remove trees from the
M.D road allowance on the east side of SE 24 34 23 W4, so that a fence could be placed
along the property line The land owner Mr Bob Painter rents pasture at this location to
Mr Leonard McCook and wishes to enter into an arrangement with Mr Leonard McCook
for the construction of a fence along the property line Mr Wagstaff also noted the
REQUE.STFOR
Hutterian Brethren would like the same consideration on their property along this stretch of
TREE REMOVAL IN
road It was noted there is a brush control policy but all policies are currently under review
ROAD
ALLOWANCE
Mr Hanger moved any landowner, wanting to place a fence along his property line, he
SE 24- 34 -23 -W4
given permission to clear the trees on the MD road allowance to accommodate the
TO
construction of this fence providing the tree clearing does not encumber the road
ACCOMMODATE
allowance (66 feet or 100 ft, whichever is applicable) and further, the landowner be
FENCEALONG
responsible for removing and clearing any trees that are cut down Also, it he specified
PROPERTYLINE
the M D of Kneehill will not clear trees on road allowances to accommodate
JA)
landowners constructing fences on property lines, any tree removal to accommodate this
11o4awlK, /7l�fmr D.�f
& .aw
fence construction must be undertaken by the landowner or his designate.
CARRIED
Mr Jeffery reviewed the correspondence received from the Three Hills Airport Commission
regarding the Mt Vernon Water hook up and 1997 budget approval and requisition The
Airport Commission is requesting each member confirm their share of the water hook up THREE HILLS
costs to the airport It was noted the water hook up cost is $14,000 00 plus $5 277 50 line AIRPORT
oversizing, PBI will be paying the total costs for the over sizing and the M D and town will COMMI.ySION
be sharing the $14,000 00 water hook up charge on a one third (M D ), two thirds (town) REPORT
split The 1997 budget for the airport remains unchanged from the previous year, with the
M.D s share of the requisition being $5,000 00 and the town's share $10 000 00
Mr Hanger moved approval of the 1997 budget for the Three Hills Airport Commission, APPROVAL OF
in the amount of $15,555 00, and the total M D of Kneehill 1997 airport requisition of 1997AIRPORT
$5,000.00 and further approval to pay one third of the S14,000.00 (S4,666.00) BUDGETAND MT
membership fee for the Mt Vernon Water Co -op water service to the airport VERNON WATER
CD _-uy97 cMP, / G &—m--ei 0"),-y Maass -rte CARRIED LINE HOOK UP
d"D /SCrJ�s6� �'tl5flini� /Ih> F�i� Gp�S�',kiC�cVJ .�caG�s� �,��yL,,,.i� L -E79o^ fin' ,-
1/vc.t� C7a,,E
MIMIN 5
P
I
N
M
M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
July 8, 1997
Mr Jeffery next reviewed the July 2 1997 minutes of the Tree Hills Airport Commission,
noting Mr Ken Baker has been appointed airport manager until December 31, 1997 It was /aL�7�
noted TAMS (closing of the airport) should only be issued and authorized by the airport -`
manager Mr Hanger noted he would request the minutes be corrected to reflect this APPROVAL OF
AIRPORT MINUTES
Mr Vickery moved to accept and file the Three Hills Airport Commission minutes
CARRIED
Mr Jeffery reported a letter had been received from Mr Kent Berg Water Administration
Engineer, AB Environment, regarding the M D 's request to have his department investigate WINTHER WATER
the water springs at Mr Allan Winther s between SW 14 and SE 15 34 24 W4 Mr Berg CONCERNSSWI4
notes, the Winther s believe the water seeps into the northwest corner of their basement are & sE IS -34-24 -
the result of a spring that daylights the west ditch of the north/south road adjacent to their w4
property Mr Berg further states it is his understanding the north/south road experiences
icing problems in the winter Mr Berg is unable to confirm if this spring discharging into
the road ditch is the cause of the Winther's basement seepage problem or is an unrelated
issue and notes further study would be required Mr Berg advises the Alberta Water AB ENVIRONMENT
Management and Erosion Control Program is available to the M D to study the road icing EROSION
problem Mr McCook advised the road and ditch had been addressed about three years CONTROL
ago and there is no longer a road icing problem on this section of road It was further PROGRAM
noted there are several water springs in the area, particularly on the west side of the hill
Mr Hanger moved AB Environment he sent a letter, with a copy of same to Mr Allan
Winther, advising the M D does not feel there is a road icing problem at this location. ee' mac. 1Aa 7"W-
CARRIED
Mr McCook left the meeting time 11 30 A.M MCCOOK OUT OF
MEETING
Mr Jeffery distributed the following financial reports May 31/97 Bank Reconciliation May
1997 Net Cash Position Comparison Report and the June 24 1997 Budget Comparison
Report A request was made to eliminate the first December closing figures reported for the
1991 and 1992 years on the Net Cash Comparison Report as these figures were not Z
comparable in subsequent years due to reporting changes APPROVAL OF
FINANCIAL
Mr Wagstaff moved approval of the above financial reports, as presenter) REPORTS
CARRIED
Mr Vickery moved approval of the accounts presented for payment to -day, subject to APPROVAL OF
review by the Finance Committee of Councillors Hoff, Vickery, I Owen and Wagstaff ACCOUNTS
CARRIED
It was agreed to invite the new Ag Fieldman, Ms Dawn Fortin to lunch to meet all the
councillors Mr Hanger, Chairman of the Agricultural Service Board (ASB), left the
meeting to invite Ms Fortin to lunch - time 11 40 A.M
CARBON
Mr Boake moved agenda item #9, Carbon Transfer .Site, he tabled, pending receipt of TRANSFER SITE i
further information TABLED i
CARRIED
Mr Jeffery reported the villages of Linden and Acme had drafted a fire agreement between
Acme Linden and the M D for the operation of a point fire department the Acme /Linden ACME/LINDEN
rural area and the villages of Acme and Linden The agreement provides for the fire halls in FIRE AGREEMENT
both Acme and Linden to remain active Mr Jeffery then reviewed the proposed
agreement, comparing this proposal to the existing Linden fire agreement The agreement
proposes an elected official from each jurisdiction (Acme Linden and M D ) plus a
representative from each fire department form a committee, of five voting members to
review budgets, plan capital expenditures and act as facilitators Budget approval must
received from all participating councils Compared with the existing agreement the
JD/MIN 6
N
•
M
M D OF KNEEHILL No 48 COUNCIL MINUTES
July 8, 1997
following changes were noted increases in training fees honorariums and storage charges
Mr Jeffery noted the villages had worked hard to achieve consensus on this proposed
agreement The agreement proposes to cover the period from Jan 1/98 to Jan 1/2003 The
cost sharing will basically be 50% M D and 25% each village
Mr Boake moved both the village of Acme and Linden be congratulated on their efforts
to negotiate this agreement and further the M D approve and sign this agreement
CARRIED
Mr Jeffery requested any input regarding the matter of feedlots running into creeks
Mr Wagstaff mooed to accept and file.
CARRIED
Mr Wagstaff reported he had spoken with MLA Richard Marz about the possibilities of
developing Buffalo Jump Park The park is currently a designated park (natural area) and
overnight camping is not allowed Mr Wagstaff requested direction from Council regarding
the possible developments of this park noting the preliminary discussions were for a
partnership with the province Mr Vickery noted the development of the park could
provide excellent opportunities but firstly the hill into the park and the provision of
overnight camping facilities needed to be addressed
Mr Hanger re entered the meeting time 11 50 AM
Mr Boake moved the Parks Committee of Councillors Hanger and Wagstaff look into
the feasibility of entering into a partnership with the province for the operations of the
Buffalo .lump Park, including the possibility of having overnight camping facilities and
other options at this location and further, this committee discuss the options for this
park ivith MI-4, Richard Marz, tomorrow when he will be attending the M D offices to
conduct constituency business
CARRIED
Mr Hoff reported the tours into the Horseshoe Canyon were now operating and he had
received reports the venture was doing well
Mr Vickery reported he had another engagement and would be unable to attend the
afternoon council meeting
The meeting recessed for lunch l 1 50 A.M 1 00 P M
Mr Vickery was not present when the meeting continued
Mr Jeffery reviewed the responses received from the towns and villages regarding the
M.D 's recreation policies and uniform user fees. Three Hills Trochu Acme, Torrington
and Linden are agreeable to meeting and discussing the formation of a Regional Recreation
Board to serve all pools and arenas in the M D and will also consider uniform user fees for
next year Carbon does not wish to participate in the formation of a Regional Recreation
Board and feels each community knows their own economic situation and can best fudge
what is best for their facility including the setting of user fees
Mr Hanger moved Carbon he advised, due to its lack of participation In the Regional
Recreation Board discussions and hoard formation, the M 1). operational grant policy is
not applicable to their jurisdiction the M D recognizes its rural residents use the
Carbon recreation facilities and shall pay a minimum urban recreation grant to Carbon,
as per policy I5-1, that being a grant of $2 50 per capita, with per capita based on the
population of the urban jurisdiction, and further, the M D will be willing to reconsider
its position should Carbon decide to re -look at its position regarding uniform user fees
and participation informing a Regional Recreation Board
CARRIED
MIMIN
APPROVAL OF
ACMEILINDEN
L�T7ds Sal
FEEDLOTS
RUNNING INTO
CREEKS FILED
APPROVAL TO
LOOK INTO
BUFFALO JUMP
PARK
PARTNERSHIP &
DEVELOPMENT
Z.
L UNCH RECESS
VICKERYABSENT
FROM MEETING
TOWNS AND
VILLAGES
REPONSES TO
MD'S
RECREATION
POLICIES
APPROVAL_ FOR
ONLY MINIMUM
RECREATION
GRANT FOR
CARBON
�c.t_ �iuiJ.s .t- ✓cR�S
7
r rt
M
M D OF KNEEHILL No. 48 COUNCIL MINUTES
July 8, 1997
Mrs Vetter moved a letter he sent to all towns and villages recommending they accept
Trochu's offer to host a meeting to discuss the formation of a Regional Recreation
Board and further, the M D. 's position regarding uniform user fees he reiterated, the
MD. acknowledge it realizes user fee rates have been set for 1997 but would like to see
uniform user fee rates for 1998 as it feels the entire municipality is one community and
the rural residents access facilities in all parts of this community
CARRIED
Mr Jeffery then reviewed the M D 's recreational grant policy for capital expenses and a
discussion followed on the M D s commitment to the Three Hills arena redevelopment
project It was agreed to continue this discussion after the point Agricultural Service Board
(ASB) meeting with council
Council then recessed to hold the point ASB /council meeting time 1 30 P M.
Minutes from joint ASB /Council minutes attached and forming part of these minutes
Council reconvened the joint ASB /Council meeting being completed time 3 50 P M
Council continued its discussions on the recreation capital policy It was noted the town of
Three Hills has advertised a public notice in the July 2/97 Capital newspaper for a
borrowing bylaw for Phase II of the arena redevelopment project The town is proposing to
borrow by way of debenture, $175,000 00 for Phase II of the arena project that includes
new arena floor and new boards and bleachers Total Phase 11 project cost is $300,000 00
with $125,000 00 being received by way of a Community Facilities Enhancement Program
(CFIP) grant The town is now proposing to undertake this work this year to accommodate
the AB Senior Summer Games Originally the work had been scheduled for next spring
and the M.D had committed manpower and equipment to the project A discussion
followed on the lack of input on the M D s part, to this change in schedule for Phase II It
was noted the M.D has already scheduled its work for the year and committed its
equipment A discussion followed on the interpretation of the capital recreation grant
policy, the M.D s original commitment to Phase II of the arena redevelopment project and
the original time line for the project
Mrs. Lowen moved the town of Three Hills he advised the M 1). of Kneehill is willing to
honour its commitment towards Phase II of the arena redevelopment project but,
because the timeline for Phase II of this project has been advanced, the MD. cannot
offer manpower nor equipment in lieu of cash as all 1997 work schedules have been
committed Further, capital funds for this protect have not been included in the 1996
MD budget but would be provided for, and included, in the 1998 budget and paid to the
town after approval of the 1998 budget next spring Further, the M D 's commitment to
the Phase II portion of the arena redevelopment protect he as per Policy 15-3, that being
the M D of Kneehill will share the non grantable portion of capital recreation project
on a total population per capita basis, less an allowance of ten percent (10 %) for the
economic benefit that accrues to the jurisdiction in ivhich the facihty is located, based on
the following conditions
I Capital expenditures to be defined as those expenditures incurred to fully replace a
recreational pool or indoor arena facility. It is recognized this replacement may
occur over a time span and be accomplished in phases The maximum time
allowance for a full facility replacement ivill be three years
Z Operating expenditures to be defined as those expenditures that are not capital
expenditures (as defined above)
3 Both the MD. and the jurisdiction where the facility is to be located must approve
the capital expenditure, in ivriting, prior to any construction taking place If a
jurisdiction proceeds without this approval, the capital facihty ivill become the sole
responsibility of the approving jurisdiction. This responsibility includes all future
capital funding and operational costs
4. Either jurisdiction may wish to hold a plehiscite to determine capital expenditures
S The capital grant from the M D of Kneehill will he conditional upon an agreement
to form a Regional Recreation Board by December 31, 1999 with the goal of the
JDIMIN
RECOMMEN
N TO TOWNS
VILLAGES Tl
DISCUSS RE(
RECREATIOI
BOARD
-'"V
CAPITAL
RECREA TION
POLICY
RECESS FOR
JOINT ASB
MEETINGN
CAPTIAL
RECREATION
POLICYAND
THREE HILLS
ARENA PROJECT
PHASE II
MD'S
COMMITMENT TO
THREE HILLS
ARENA PHASE II
PROJECT
zz "'V may
Aec-;i 10AYq LE
8
N
C
0
C
M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
July 8,1997
Regional Recreation Board to be responsible for the operations of pools and indoor
arenas to the partictpattng,lurtsnccttons. The Regional Recreation Board will consist
of one representative from each participating jurisdiction with each representative to
have equal voting power, that is, one vote for each representative on this Board
6. The current M D of Kneehill share of a capital expenditure is 441 %, this being the
MD. 's percentage of total population of the municipality less 10% economic benefit
for a total of 341 % of the non grantable portion of capital recreation pool and
indoor arena facilities. This percentage calculation will be adjusted front time to
time according to population distribution in the municipality
With this capital grant calculation being $59,675 00, that being 341 % of $175,000.00.
CARRIED
Mr Jeffery reviewed the correspondence received from Mr Dan Shea, Chairman, Three
Hills Seniors Games 98 Society, noting the next meeting will be held on August 18/97 MD
REPRESENTATIVE
Mrs Lowen moved she be replaced by Mrs Vetter as the M D 's representative on the FOR AB SENIORS
AB Senior Games Committee. COMMITTEE
CARRIED
Mr Jeffery reported the Alberta Association of Municipal Districts & Counties (AAMD &C)
will join ninety other stakeholders at the provincial Growth Summit in Edmonton to provide
input into the mandate of advising on how to make the public sector more capable of
responding to growth The AAMD &C has invited comments from its members on this issue
prior to August 21/97 AAMD& C GROWTH
SUMMIT
Mrs Lowen moved to accept and file. Fli-4
CARRIED
It was reported a notice of subdivision appeal had been received from Mr Ray Laval, agent SDAB HEARING
for Monetary Planning for the SE 13 28 22 W4 An appeal date has tentatively been MONETARY
scheduled for Tuesday August 5 1997 commencing at 9.00 A.M Mrs Vetter noted she PLANNING
was available on this date but Mr Wagstaff advised he would be unavailable It was agreed SUBDIVISION
to contact the members at large and if required appoint another M D representative to APPEAL
attend this hearing sE 13- 28 -22 -W4
AZ4�7Lb
Mrs Vetter reported she had received numerous complaints from the residents of "�11'
Sunnyslope and Swalwell about the M D s Dog Bylaw and its effectiveness and requested REQUEST TO
consideration be given to quashing the bylaw QUASHDOG
BYLAW
No further discussion was forthcoming and the meeting adjourned - time 4 30 P M Fes-
ADJOURNMENT
Reeve � ���
Mu icipal A ni a r
JD/MIN 9
0
E
M
M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
July 8, 1997
JOINT ASB /COUNCIL MEETING
A point meeting of the M D of Kneehill council and Agricultural Service Board (ASB) was
held in the M.D of Kneehill office 232 Main Street Three Hills Alberta on Tuesday July
8, 1997, commencing at 1 30 P M
The following were present for the meeting
Reeve
Otto Hoff
Division Two
Councillors Marylea Lowen
Division One PRESENT
Robert E Boake
Division Three
Marjorie Vetter
Division Four
James M Hanger
Division Five
Richard M Vickery
Division Six
M Glen Wagstaff
Division Seven
Kevin Hoppins
Farmer Member of the ASB
Mike Koot
Farmer Member of the ASB
Ellen Frombach
Alberta Agriculture
Dawn Fortin
Agricultural Fieldman
John C Jeffery, Administrator
Jennifer Deak Assistant Administrator was also present and recorded the minutes
Mr Hanger the ASB Chairman requested those present introduce themselves Mr Jeffery
noted at the June 24/97 council meeting a motion was approved to hold point ASB meetings ASB PROGRAM &
with council Also a recommendation has been made to have the Ag Fieldman report to the ADMIN.
ASB Chairman on ASB program matters and to the administrator on all other matters RECOMMENDATIO
It was noted the ASB voting members were Mr Hanger, Mrs Lowen, Mrs Frombach and N
Messrs Koot and Hoppins and they could make recommendations that would be presented
to Council for approval
The ASB discussed the following matters and made the following recommendations
The ASB equipment and fixed asset were reviewed It was noted much of the ASB
equipment had been transferred to the public works department The list of rental
equipment was reviewed and it was noted the cattle scale (A 13 90) had been donated to
the 4H and the post pounder (A 23 02), the blower sprayer (A 31 74) and the broadcast
grass seeder (A 45 88) were being used by the public works department A discussion
followed on whether the ASB should be in the equipment rental business and competing
with rental businesses like Flamens
ASB RENTAL
Mr Hoppins recommender) the ASB keep its rental equipment. EQUIPMENT
CARRIED
Mrs Lowen recommended the ASB continue to have joint meetings with council until
October 1997 and these meeting he scheduled for the first council meeting of each JOINTASB
month, that being August 12, September 9, and October 14, 1997 commencing at 1 00 MEETING DATES
P M and further, Ms. Fortin call a committee meeting of the ASB members, if required,
in the interim, should such a meeting be necessary.
CARRIED
Mr Koot inquired whether any public recognition was given when the M D donated the PUBLIC
cattle scale to the area 4H groups It was agreed to invite the newspaper to do an article on RECOGNITION
this donation and combine it with an introductory article on the new Ag Fieldman, Ms FOR SCALE
Fortin Mr Hanger noted he would contact Mr John Parker to arrange a meeting and DONATIONAND
advise Mrs Deak of same so that the newspaper reporter could be advised and also Ms NEWAG
Fortin FIELDMAN
MIMIN 10
N
11
M.D OF KNEEHILL No 48 COUNCIL MINUTES
July 8, 1997
Mr Jeffery left the meeting time 2.20 P M
The ASB Agriculture Programs Management Plan was reviewed It was noted this plan had
to accompany the ASB grant application Ms Fortin advised the board she had reviewed
the plan and edited and amended portions of the plan dealing with programs
Under Weed Control, it was noted one quadrant of the M D was targeted each year for
weed spraying
Under Seed Cleaning Plant Inspections, Mr Koot noted, in addition to the Three Hills Seed
Cleaning Plant there were two portable seed cleaning outfits in the municipality
Under Roadside Weed Control Ms Fortin recommended the M.D be divided into three
areas and weed control be rotated accordingly because the weed control chemical, Transline
Herbicide, had a three year residual effect
A general discussion followed on the possibility of having pest control demo plots and test
sites
It was noted Roadside Backsloping and Roadside Grass Seeding were now a functions of
the public works department and the Livestock Predator Indemnity Program was no longer
in effect
Ms Fortin noted she had added `Black Leg in Canola' survey and infestation technical
support and Grasshopper' survey to the ASB programs
It was noted the Shelterbelt Tree Program was streamlined this year In the past the M.D
had delivered and planted trees Because of the lack of personnel in the ASB department
this year, all ratepayers ordering trees had been requested to pick them up and the tree
planting equipment was made available to them for planting their tree orders A discussion
followed on the need to keep promoting trees in the M.D and the importance of preparing
the ground for trees Mr Hoppins discussed the possibility of hiring a person to plant trees
and then utilizing this person to assist with spraying Ms Fortin acknowledged she could
use one person to help in the ASB department all summer
Mr Jeffery re entered the meeting time 2 55 P M
The discussion continued on the tree program and tree planting policies of the M D
A short recess was held from 3 00 P M until 3 20 P M
Mrs Lowen recommended the A VB wait and evaluate the quantity and interest of fall
tree orders to determine whether any assistance would be required for tree planting next
spring and before determining whether the M D. should continue its previous practice of
planting shelterbelt tree orders
CARRIED
It was agreed to continue to promote the availability of trees to the area residents
Ms Fortin advised the ASB chemical shed would not meet the standards of the Agricultural
Chemicals Act for the storage of chemicals A discussion followed on the need to have a
chemical shed, the cost to have a storage shed for chemicals that met legislated standards
how much chemical needed to be stored and future chemical purchases, whether the M.D
should be selling chemicals, and options for using an alternate storage site for M.D
chemicals Mr Hanger noted he would speak to other businesses in Three Hills to discuss
options for the storage of the M D s chemical supplies It was noted Kneehill Soil
Services, various grain elevators and the Seed Cleaning Plant may provide options for
chemical storage Mr Hanger noted he would include Ms Fortin in these discussions
Ms Fortin noted she had little opportunity since arriving here, to look at the municipality
but had managed to go through the large box of correspondence accumulated since Mr
Thomas departure
JEFFERY OUT OF
MEETING
WEED CONTROL
SEED CLEANING
PLANTS
ROADSIDE WEED
CONTROL
PEST DEMO SITES
DELETIONS &
ADDITIONS TO ASB
PROGRAMS
SHELTERBELT
TREE PROGRAM
JEFFERY BACK
INTO MEETING
RECESS
SHELTERBELT
TREE PROGRAM
EVALUATION
OPTIONS FOR
ASB CHEMICAL
SHED & STORAGE
OF CHEMICALS
HIGHWA Y 21
Mr Wagstaff requested Ms Fortin look into the demo plots at the corner of Highway 21 DEMO PLOTS
JDAHN
11
11
a
T
M D OF KNEEHILL No. 48 COUNCIL MINUTES
July 8, 1997
and SH 583 south of the Esso tanks noting the area is now full of weeds
Mrs Frombach reported on the re structuring of the AB Agriculture department noting the
generalist positions have now been replaced with specialists Specialists include areas of
agricultural business rural farm management, forage range beef, pasture and crop A
telephone call to AB Agriculture can refer the caller to a specialist through the government
AB AGRICULTURE
RITE number The department is concentrating on providing access to specialists,
REPORT
packaging high quality information and becoming leaders in the development of information
by identifying areas of need and putting together information packages there is a bigger
focus on research and looking at different ways to disseminate information Mrs Frombach
ABAGRIC.
then distributed pamphlets on information on AB Agriculture s Internet address `Ropm the
SPECIALISTS TO
Web" Mrs Frombach offered to locate a crop specialist to work with Ms Fortin on ASB
WORK WITHAG
programs and to also locate a rural development specialist to assist Ms Fortin in developing
FIELDMAN
policies and guidelines for the ASB programs The ASB members agreed to accept Mrs
Frombach s offers of assistance and thanked her for these considerations Mrs Frombach
noted she would keep the ASB Chairman Mr Hanger, and the Ag Fieldman, Ms Fortin
apprised of any developments
Mr Hanger recommended Ms Fortin go out on the next Road Committee (as recording
AG FIELDMAN ON
ROAD COMMITTEE
secretary) to see the municipality
Mr Hanger thanked all the ASB members for meeting jointly with Council and adjourned
,joint ASB /Council meeting
Thejoint ASB /Council meeting adjourned time 3 50 P M ADJOURNMENT
Chairman
JDIUIN
I�EyJinl Aomlwz
ffi2ornbA�N
/�tL LOJ,JC✓GLDLS
G & q d Fti LFPPkod�tL
12
JOHN C JEFFERY REPORT
June 25 July 8, 1997
REPORT
Balance Forward
$ 46.00
1 I have accepted the invitation from the AAMD &C to sit on the Alberta Transportation and Utilities
Secondary Highway Standards Review Committee The following have also been appointed to sit on this
Committee
John Ericson Administrator, M.D of Big lakes
Daryll Phillips Transportation Parkland County
Brian Johnson Transportation M.D of Rocky View
Allan Kwan Alberta Transportation and Utilities
Lyle O'Neil Alberta Transportation and Utilities
Will keep council informed as to process and progress Please advise of any suggestions as soon as possible
Have already asked Lonnie for recommendations
2 Paid for lunch re June 17/97 Subdivision and Development Appeal Board hearing $27 78
3 Pending Report see attached
Balance $ 46.00
CORRESPONDENCE:
1 June 10/97 Minutes Golden Hills Regional Division No. 15
2 June 17/97 News Release re Alberta Treasury Branches and Alberta Treasury Branches 1997 Annual
Report
3 June 10/97 FCM information rc Community Leaders Partnership Program.
4 July /August 1997 Community Focus newsletter
5 Jun 13/97 Elected Officials Symposium course materials
6 June 1997 Marigold Report.
7 Employment Opportunity Municipal Administrator Town of Vauxhall
8 Employment Opportunity Community program Coordinator Town of Vallcyview
9 Employment Opportunity Public Works Assistant Village of Boyle.
10 Employment Opportunity Utility Operator I Town of Devon
11 Employment Opportunity Divisional Grader operator M.D of Rocky View
12 Employment Opportunity Grader Operator M.D of Brazeau.
13 Summer 1997 Science Alberta Bright Ideas" newsletter
14 Canadian 88 Energy Corporation 1996 Annual Report.
15 June July 1007 AADAC `Developments newsletter
16 M1SA BC Conference advertising Focus on Business
17 Jane Jacobs conference advertising Ideas that Matter
18 Seminar advertising Coaching and Teambuilding Skills
19 June December 1997 Fred Pryor seminar calendar
20 Seminar advertising Coaching Skills for Managers and Supervisors
21 Seminar advertising Project Management.
22 Advertising IBM.
23 Advertising Travellers Utility Supply Inc
24 Advertising Cummins Alberta
25 June 18 & 25/97 newspaper The Olds Albertan
26 June 24 & 30/97 newspaper Highway 21 News
27 June 25 & July 2/97 newspaper The Capital
HOME OCCUPATION AND DEVELOPMENT PERMITS:
1 Miller Ed SW 15 29 24 W4
Feedlot expansion 3,0000 additional
20,000 Total $ (no cost shown on permit)
2 Chauvco Resources Ltd
Addition of gas process buildings to existing
compressor station I plant building 1 meter building,
1 MCC building 1 used recycle compressor building
3 Andrew Anthony
Pole Shed 32 x84 (32 x48 enclosed)
Minute /jejreport 1997doc
w
LSD 7 -6 -29 21 W4
$43,600.00
NE 10 -29 23 W4
$15,000.00
1
PENDING FILES ASA T.IUL Y 8, 1997
UPCOMING DATES
July 9 1997
Richard Marz MLA at M.D office (A.M only)
July 10 1997
Regional FCSS meeting Village of Acme at 7.00 P M
July 14 18/97
1997 Provincial ASB Tour
August 21 1997
Hosted by M.D of Woodlands & County of Barrhead
July 18 1997
Executive Committee Meeting M.D office at 9 :00 A.M
July 22, 1997
Council Meeting 8:30 A.M
September 5 1997
Public Hearing 130 P M
August 7 1997 Executive Committee Meeting M.D office at 9:00 A.M.
August 12 1997 Council Meeting 8.30 A.M
August 13, 1997
Assessment Review Board Hearing M.D office at 9.00 A.M
August 15 1997
M.D./Parkland Golf Tournament Three Hills Golf Course at 130 P M.
August 18 1997
AB Senior Games meeting
August 21 1997
Executive Committee Meeting M.D office at 9:00 A.M
August 21 1997
KCRB meeting M.D office at 7.00 P M
August 26 1997
Council Meeting 8:30 A.M
September 5 1997
Fall CAAMD &C Directors Meeting M.D office at 10:00 A.M.
JD /PENDING.DOC
�,j w
1
N
•
PENDING FILES AS AT .IUL Y 8,199
ADMINISTRATIVE PENDING ITEMS.
Linden Rubble Pit
Jan 23/96 Motion to table pending Mr Boake's investigations into possible land
purchasing to expand the site
May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting)
Aug 13/96 CM p.9 Concerns rc burning pit requiring repairs, fencing trees reported.
Motion approved to repair pit install page wire fence and plant trees.
Acme has also requested a date be set with Linden, M.D and Acme to review problems and propose
solutions.
Aug 19/96 Memos to Art Alex & Bob Boake. Need Bob Boakc to advise of meeting
date for Acme Linden and M.D to meet
Sept 11/96 Acme has set date for meeting Wed Sept 25/96 at the Linden transfer site
at 10:00 A.M Memo faxed to Bob and Marylea advising of this date.
Sept 25/96 RC #2 Road Committee met with JCJ Don Henry, Paul Ehmann and councillors
from Acme & Linden to review /linden site and discuss options.
Oct 8/96 CM p.8 Meeting reviewed. Information agreed upon to ascertain stacking the pits
to get more life from available land start negotiations to purchase balance of quarter section west of
creek get gov t regulations to enlarge pit to the south charge for dumping Acme & Linden in favour of
charging Acme transfer site to be manned & open 3 days per week, MD has only agreed to 2 days per
week, advised present costs for rubble pit is over $11 000.00 and rising current solution is not a long
term solution Motion approved to table user fees, pending a report on rural /urban users at the various
sites in the MD Motion approved to share costs to have the Acme site open 3 days per week. Motion
approved to request linden to write AB Environment re. stacking pits Motion approved to form a
committee of one councilor from MD Acme & Linden to start negotiations to purchase balance of quarter
section west of creek and Bob Boake be the MD representative on this committee
Oct 15/96 Letters sent to Acme & Linden advising of these motions
Oct 15/96 CM p.4 Motion approved to table user fees until all councillors present and further
information be obtained regarding household and rubble dumping fees from surrounding Jurisdictions.
Oct 22/96 CM p.4 Motion to table user fees until information from urban centres received.
Nov 4/96 CM p.4 Motion to negotiate with Acme and Linden not to charge user fees at
Linden dump and advise of MD s concern re people dumping garbage in rural areas if fees imposed and
further suggest a provision be made through taxes to recover operating costs
Nov 8/96 Letter sent to Acme and Linden
Dec 5/96 EC# 12 Acme has agreed at this tune that user fees not be charged at Linden
Dec 5/96 EC# 13 Linden will be assessing their garbage fees in February and March and
indicate they want to cooperate in solving this problem
(File filed in vault until further developments)
2. Lots 9 12, Block 1, Plan 7015, EF Wimborne (former lumber yard)
M.D has acquired these lots
through tax forfeiture Buildings were demolished and removed from lots
Lots advertised for sale
Mar 12/96
Motion to leave the property listed for sale for a further year and not list
with any realtor
Mar 11/97 CM p 1
Agreed to rc- advertise this property for sale
Mar 24/97
Property re- advertised with May 12/97 deadline for offers.
May 13 97 CM p.8
Offer accepted from Dube Bookkeeping Services Margaret Anne Dube) in
the amount of $1,000.00
May 26/97
Letter sent to Mrs. Dube.
May 29/97
Letter received from Mrs. Dube with. clique.
June 13/97
Affidavit of value and foreign ownership papers sent to Mrs Dube to
complete so that land transfer can be finalized.
Cross Boundary Garbage Dumnine
Feb 27/96 Motion (in response to request from Mr Bill Purves - Smith Custom
Woolen Mills, to use Linden Transfer Site) to propose and agreement with Mountain View to allow
ratepayers to use ncighbouringjurisdiction s transfer sites conditional upon ratepayer requests. Letter
sent to Mountain View no response
June 28/96 Mountain View advised council has approved our proposal Will be
drafting up an agreement
July 9/96 CM p.2 Mr Boake inquired about an arrangement with Beiseker & Rocky
View It was agreed to wait and react only when a request is received.
Sept 19/96 EC #28 Cross boundary agreement presented and approved.
Sept 30/96 Letter and A/G forwarded to Mountain View
Oct 30/96 EC #5 Letter received from Mountain View indicating, in light of the possibility
of entering into a joint agreement for a Regional Waste Management organization, it may be premature to
JD /PENDING.DOC
W
PENDING' FILES AS AT .IUI Y 8,199
enter into a cross boundary garbage agreement EC recommended to table this agreement until
Drumheller Solid Waste Management engineering study results received EC report approved by
council
Nov 18/96 Letter sent to Mountain View advising of EC recommendation
Nov 18/96 Letter sent to Mt Bill Purves Smith. Custom Woolen Mills advising MD
will allow him to use Linden Dump for household garbage subject to any applicable fees
Nov 18/96 Copy of letter to Custom Woolen Mills put in billing basket with memo to
bill in 1997 for Drumheller Solid Waste per capita and forward monies to Drumheller
Apr 22/97 Invoice #6351 to Mr Purvcs Smith for $18.41 the per capita charge levied
by Drumheller Solid Waste Invoice paid May RC#
May 13/97 Letter and $18.41 paid to Drumlicller Solid Waste
May /97 Telephone inquiries received from Rocky View resident interested in using
M.D transfer site was advised to contact office to advise when would be using Office instructed to
obtain name ctc and bill the same as Custom Woolen Mills
4 Red Deer River Corridor Intc rated Management Plan
John knows all about this and advises it has to go to another public hearing.
July 17/96 JCJ memo no change yet public hearing then a final draft to come
Jun 23/97 JCJ advised current status consultant hired for mstream inflow needs and
water modelling Report back by July 31/97
July 3/97 JCJ advises report should be sent to M.D by August 1997
5 Braconner Park
June 25/96 Motion to advise AB Environment M.D willing to take over park and
assume ownership for $1 00 without any stipulations or conditions. (Council concerned re sell buy back
agreement)
July 10/96 Acknowledgement received from AB Environment re M.D s letter This
letter being forwarded to Natural Resources Service Parks Program for a response
Aug 13/96 CM p 7 Mr Wayne Pcdrini District Manager AB Parks Service, met
with council to discuss sell buy back agreement. Council agreed to operate park until end of this season
(Sept/96) Still feel same way about sell buy back agreement.
Aug 21/96 Letter to sent to Mr Pedrim confirming council's position
Sept 19/96 EC #27 Letter received from AB Environment acknowledging M.D letter of Aug
27/96 Reported Yvonne Braconner has requested since M.D does not want area this land be re
purchased back from the province by her family Also reported this park is used a lot as a day use area.
Recommendation approved to write AB Environment advising the M.D would be interested in purchasing
this property at a reasonable price with no sell back clauses attached.
Sept 30/96 Letter sent to Mr Wayne Pcdrini AB Parks.
Oct 3/96 EC# 13 Recommendation for MD to take over park operations under the original
conditions set by AB Parks with the understanding the province will never take back the park and further
the Parks Committee look into solving in the most economical manner the water problems at the park
Oct 8/96 CM p.2 Noted the terms set by the province arc to ensure the park is not used for
any other purpose than a recreation area
Oct 8/96 CM p.6 Motion approved to write to Mt Vernon Water Co -op requesting
consideration for an extension to commit for a water service hook up of Braconmer Park due to
negotiations regarding the transfer of this park not being completed
Oct 15/96 Letter sent to Mt Vernon Water Co -op.
Oct 15/96 Letter sent to Mr Wayne.Pedrini
Dec 20/97 Letter sent to Mr Pcdrini requesting an update
Jan 23/97 EC# 19 Reported Mr Pcdrini has advised the transfer of the Braconmer Park to the
M.D of Knechill has been initiated.
May 9/97 Phoned Wayne Pcdrini and left message. Mr Pedrini away until May
20/97 and will get back to us when he returns
6 Fire Agreements Acme Linden
June 25/96 Tabled pending responses from towns and villages re June 18/96 Joint
services letter
Aug 27/96 CM p. 8 Motion M.D fails to recognize Acme's good faith to advise Acme as the
village has chosen not to enter into a joint fire department with Linden and in light of the central dispatch
system, M.D has opted not to enter into an agreement with Acme and sliall continue to fund Linden fire
department. c.c Village of Linden.
Sept 4/96 Letter sent to Acme (c.c Linden)
Sept 19/96 EC #26 Linden has sent letter expressing their concerns re change from 75% to
50% M.D funding and request meeting to further discuss Recommendation approved to schedule this
meeting after the joint services meeting.
Sept 27/96 Letter sent.
Oct 30/96 EC #10 Linden has requested a meeting to discuss fire services. EC recommended
Fire Committee of Mrs Lowen & Mr Boake meet with the village on Nov 25/96 Council approved
JD /PENDING.DOC
4 a
PENDING FILES A S A T .IUL Y 8,199
recommendation
Nov 8/96 Memo sent to Mrs Lowen & Mr Boake re meeting date.
Nov 26/96 CM p 7 Report on meeting presented Motion approved for 50150 cost sharing of
Linden fire costs to commence effective Jan 1/97 and further Linden be advised the M.D is still willing to
cost share on a 50150 basis a joint fire department between Acme and linden where the MD would
contribute 50 %, of capital and operating costs and the villages jointly share the balance. Further agreed
Acme and linden, and not the M.D. negotiate the Joint Acme Linden fire department
Nov 29/96 Letter sent to Linden cc Acme
Mar 25/97 CM p 10 Letter received from Acme & District Ag Society approving a
recommendation to support an agreement between acne and M.D regarding the purchase of a fire truck
and 50/50 cost sharing The letter also recoimnends any agreement with Linden be shared Linden 25%
and M.D 75% Motion to respond to letter and reiterate M.D s position regarding one Joint fire
department advise Linden rural fire area the smallest area in the M.D. the M.D has a fire truck in
linden, the M.D is willing to treat Acine/Linden as one fire area with costs to be shared 25% Acme, 25%
Linden and 50% M.D. and further copies of this letter to be sent to villages of Acme and Linden.
April 8/97 CM p.3 Reported letter received from linden advising the villages of Acme and
Linden have set up a steering committee to discuss,loint fire protection services for the area To date the
committee has met twice drawn up agreement drafts and a plan of action draft and plan to reach their
goal of joint service by January 1998 In light of these negotiations. Linden has requested the M.D to
continue 75/25 funding of the linden fire department for the 1997 year Motion approved to continue
75/25 funding until January 1998 at which time the funding will revert to 50150 cost sharing unless
otherwise mutually agreed by the villages of Acme and Linden
April 11/97 Letter sent to linden (cc Acme) advising of motion to continue with 50150
funding as above
7 invoicing for Structural Fires
May 28/96 Reported this issue had been brought up at the Mayors and Reeve s
meeting by Mayor Joyce McDonald Linden Motion that a recommendation be put forth to all towns and
villages that fire calls to structural fires be invoiced. Letter sent to all towns and villages.
June 11/96 Letter sent to all towns and villages requesting input and response
July 18/96 No responses back. Phoned all towns and villages and faxed copy of June
11/96 letter
Aug 22/96 EC #9 Reported no response received from Three Hills nor Trochu.
Aug 26/96 Letter faxed to Three Hills and Trochu requesting response to June 11/96
letter
Oct 8/96 CM p.9 Motion to table this item
Oct 22/96 CM p.1 Reported majority of jurisdictions arc in favour of this invoicing Motion
approved for MD Fire Committee to arrange a meeting with the Fire Committees from the urban
jurisdictions to further discuss this issue and set rates and that prior to this meeting the urban fire
committees receive input re fire rates, from their local Fire Chief
Oct 24/96 Letters sent to all urban towns and villages in MD requesting available
dates to meet and further discuss this issue.
May 9/97 Update Torrington, Carbon Linden Acme and Trochu in favour of invoicing for
structural fires no response received from Three Hills
No responses received back from Oct 24/97 letter requesting available dates for a meeting
8. Joint Services
June 18/96 Letter to all towns and villages stating revised joint service position. senior housing
equalized assessment ambulance phase in 50150 per capita and equalized assessment until Jan 1/2000 at
which time a review to determine impact recreation to be negotiated separately
Aug 13/96 CM p.5 Reported Three Hills Trochu Linden and Torrington have agreed
to this compromise- Acme and Carbon have not agreed. Motion to send letters to Housing Authority and
Ambulance advising majority of municipalities which fund these operations have agreed to this
compromise and to request ambulance funding changes effective Jan 1/97
Aug 21/96 Letters sent to Kneeliill Ambulance & Kneehill Housing Corp. (cc towns &
villages)
Sept 10/96 CM p.3 Agreed to invite all town & village councils to a joint service meeting.
Sept 19/96 EC #29 Recommendation to redraft Joint service position for presentation to
council
Sept 24/96 CM p.5 Discussed joint services position and tabled for next Exec. Comm meeting.
Oct 22/96 CM p.6 Motion approved in view of there being no recreation joint service
agreements negotiated and in view of the MD wishing to show good faith towards these negotiations the
1996 budgeted amount of $70,000.00 for urban recreation grants be distributed amongst Three Hills
Trochu Acme Carbon & Drumheller based on a percentage and average of the past three years grants
and further a letter be sent to all towns and villages indicating the MD s position good faith and hope
these agreements can be successfully negotiated for next year
Nov 26/96 CM p.6 Agreed the MD had established a joint service position on recreation from
which to commence discussions and this position be a starting point for negotiations. Recreation position
based on Three Hills proposal with MD changes to the calculation of revenues (all revenues to be
JD /PENDING.DOC
w
U
PENDING; FILES ASAT.IULY8,199 7
included) and expenses (all expenses except debenture payments and interest) and that the MD propose to
share 1/3 of 44 1 % of the operating deficits of arenas and 115 of 44 1% of the operating deficits of pools or
the pooling of all arena and pool deficits and paid on a per capita basis, with total per capita being the
entire population of the MD and with the addendum these recreational facilities could be administered by
a Regional Recreation Board.
Dec 2/96 Letters sent to towns and villages confirming joint service meeting to
discuss rccrcation
Three Hills Tuesday Jan 14/97 at 3.00 P M at MD office
Trochu Tuesday Jan 14/97 at 7-00 P M at MD office
Acme Tuesday Jan 14/97 at 8:30 P M at MD office
Carbon Linden and Torrington Wednesday Jan 15/97 at 7-00 P M at MD office
Meetings held and recreation policy discussed see next item Recreation Grants and Recreation
Policy/Three Hills Recreation
9. Recreation Grants and Recreation Policy / Three Hills Recreation
June 25/96 Approved 1996 Three Hills recreational grant in the amount of $22,000.00
as an unconditional grant. Clieque not issued yet
Aug 9/96 EC# 10 Linden has forwarded two recreation proposals. EC recommend copy be
provided to each councillor and this matter be tabled until the next meeting
Aug 27/96 CM p.8 Reported Linden had submitted a proposal for recreation funding. Motion
approved to table this item
Oct 22/96 CM p.6 Recreation grants summarized and discussed Motion approved, in view of
there bung no recreation joint service agreements negotiated and in view of MD wishing to show good
faith, the 1996 budgeted amount of $70,000.00 for urban recreation grants be distributed between Three
Hills Trochu Acme Carbon Drumheller based on a percentage and three year average.
Oct 30/96 EC# 14 EC recommendation to pay urban recreation grant Three Hills
$28,000.00 Trochu $19,000.00 Acme $10,500.00 Carbon $8 700.00 Linden $0.00 Drumheller
$2,500.00 and already paid to Torrington $1 294 46 EC reported approved by Council and letters and
cheques sent out
Nov 5/96 CM p.5 Motion approved to table joint services (Including Three Hills recreation
proposal) for an informal discussion at the AAMD &C convention
Nov 19/96 EC# 12 Recreation grants reviewed
Nov 26/96 CM p 1 Motion approved to pay $2,000.0 each to rural community centres in
Wimborne Huxley and Swalwell
Nov 26/96 CM p. i Minimum Recreation Policy adopted A policy for a minimum grant, for
recreation purposes to urban Jurisdictions that do not qualify for other recreational grants, and this policy
be based on a $2.50 per capita based on the population of the urban Jurisdiction
Dec 5/96 Letter and cheque issued to Linden $1407 50 letter sent to village of
Torrington ($0.00 ) and cheques and letters to Swalwell Wimborne and Huxley
Jan 14 & 15/97 CM p 1 8 14 Council approved recreation philosophy and this be the M.D 's
preliminary position for the funding of operating recreation facility costs.
All towns and villages pool and arena deficits to be totalled
All town and villages and M.D of Kneehill current population to be totalled and divided into total
deficit
This amount will be the maximum per capita deficit of the area.
M D of Kneehill will pay maximum per capita deficit of area to each town and village, based on
urban population to a maximum of M D of Kneehill's population % of area (44.1 %) of the total
town or village deficit, whichever is the lessor amount.
M D of Kneehill will pay a minimum of $2.50 per capita to each town and village based on town and
village population
Recreational facilities could be administered by a Regional Recreation Board.
Definition of Deficit-
Operating revenue less M D of Kneehill grants to towns and villages and reserve usage.
Operating expenses less debenture debt, reserves and capital
Jan 14& 15/97 CM p8 14 Council met with all towns and villages to discuss and present philosophy
Jan 16/97 Letters sent to all towns and villages requesting their comments on the M.D 's position
Feb 6/97 EC #29 Reported Acme has advised it agrees in principle with M.D s position.
EC recommend to table until all responses received
Feb 11/97 CM p.6 Reported Three Hills has advised they arc in agreement with the M.D 's
proposal and request a three year agreement, reflecting this position be prepared ASAP
Feb 11/97 CM p.6 7 Response received from Linden stating they are basically in agreement
except for following more rural ratepayers in the Linden area, the amount of assessment in the area due
to intensive livestock operations is substantial and those people s tax dollars are being used to fund
recreational facilities in other areas. Linden suggests the deficit be left in place and a per capita minimum
recreation policy be dropped to $2.00 per capita based on both urban and rural populations. M.D noted
intensive livestock operations are assessed the same as farm operations and there is no additional
assessment levied on improvements, except for residences which are assessed in the same manner for
both farm and intensive livestock operations M.D also agreed a recreation policy not agreement would
M /PENDING.DOC
d.
a11
A
PENDINC' FILES ASAT.IUI_Y8,199 7
be prepared to address recreation funding of pools and indoor arenas Motion to send a letter to Linden
clarifying the assessment of livestock operations
Fcb 20/97 EC #23 Trochu has advised it has approved the M.D s proposal providing the
words `whichever is the lessor amount" is deleted from the proposed policy and providing the Trochu pool
is not included as it is covered under a separate agreement EC recommendation to wait until all
responses arc received before reviewing this matter
May 20/97 Letters sent to all urban centres in M.D showing 1997 operational
recreation grant calculation for their Jurisdiction
May 27/97 CM p 7 Motion approved to recommend uniform user fees for pools and arenas
June 2/97 Letters sent to all urban centres in M.D requesting uniform user fees for
1997 for pools and arenas.
June 10/97 CM p.2 Motion to table this matter until all responses received and further faxed
all towns and villages requesting their response prior to next council meeting.
June 13/97 Letters faxed and mailed to all towns and villages requesting responses to
the M.D 's May 20 and June 2 letters Responses requested prior to June 24/97
June 24/97 CM p.2 Motion to table this item pending responses from Torrington and Three
Hills.
10. AB Senior Summer Games
April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid
Committee in their bid to host the 1998 games in Three Hills and area. Letter sent.
April 25 /96Recve Marz also sent letter of support
June 25/96 CM p 10 11 Reported Three Hills successful with their bid. Discussion on
golf Course Road re possibility of applying dust control on the road prior to the games.
July 9/96 CM p.8 Reported Three Hills Golf Course applying for CFEP (Community
Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games In
preparing this grant the golf course had requested the use of the M.D name on the donation list for
providing gravel and grader work in the amount of $2 450.00 with the clear understanding this has not
been approved by the M.D council
Mar 26 /97Ncwspaper report on Fcb 10/97 town minutes reports the AB Senior Games Society has
budgeted for a $30.000.00 donation from the town and M.D. Asa residential lot is valued about
$15,000.00 this would be the town's portion of the contribution
Mar 26 /97John spoke to Jack Ranisden and was advised Greg Skotheim mentioned this in his original
presentation to the Summer Games. It was a suggestion from the original budget committee with no input
from the M.D
June 18/97 EC #2 I Reported invitation received June 17/97 to attend June 19/97 office opening
ceremony EC recommend Mrs. Vetter attend (Mr Hoff Mr Vickery and Mrs Lowen unable to attend)
June 23 /97June 19/97 letter received from Dan Shea Chairman Senior Games Committee inviting
Council to appoint a liaison to work with AB Seniors committee. Next meeting scheduled for Aug 18/97
June 23 /97Lcttcr sent to Mr Shea advising as previously advised under letter of April 10/96, the M.D s
representative is Mrs Lowcn
11 Buffalo Jump Park
Aug 13/96 CM p 7Council discussed possibility of developing park for overnight camping etc
Discussed meeting with Carol Haley when she was next at M.D once to further discuss No dates have
been set for Ms. Haley to come to office
Aug 27/96 CM pANotcd Glen Wagstaff' would be arranging a meeting with Carol Haley MLA
when she is next in MD office
Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for Glen to meet with
Carol when she is next in office, if Glen makes other arrangements to advise office
Sept 16/96 Appointment made for Glen to meet with Carol Haley Sept 27/96 at M.D office
(10:30 A.M.) Glen advised by phone
Nov 5/96 CM p IMr Wagstaff requested this pending item remain on pending report, noting
Ms Carol Haley had indicated the province may be interested in some type of partnership with the
municipality for the park operations
Dec 10/96 CM p.2Mr Wagstaff' reported Carol Haley had inquired whether the MD would be
willing in forming a partnership with the province to oversee the park Agreed MD was interested and
further agreed to have the parks Committee of Councillors Wagstaff & Hanger prepare some
recommendations
Dec 18/96 Memo given to Councillors Hanger & Wagstaff
May 13/97 CM p 1 Mr Wagstaff reported he and Mr Hanger had visited the park and were
arranging a meeting with MLA Richard Marz to further discuss the options for this park.
12 AT &U Secondary Partnershin Proeram Review Request
Oct 8/96 CM p.3 Rob Penny & Mike Znak, AT &U met with council to review various
issues, including 75/25 partnership sharing of this program Motion approved to request AT &U to review
these cost sharing arrangements
Oct 15/96 Letter sent to Rob Penny
JD /PENDING.DOC 6
w
•
0
PENDING FILES ASAT.IUI Y8,199 7
May 9/97 No response received yet
13 Sharon Dclormc Water Account, Swalweli
Oct 22/96 CM p.8 Reported Ms Dclormc unable to pay outstanding water account ($139 73)
and that she was no longer in receipt of Social Assistance. Motion to table pending report from Mr Hoff
Nov 5/96 CM p.6 Report from Mr Hoff that Ms Dclormc tryini, to obtain work and
confident she will be employed by Nov 15/96 Motion approved to contact AB Social Services on behalf
of Ms Dclormc to obtain information regarding this matter and further the water not be turned off until
this information received
Nov 18/96 Letter sent to AB Social Services Drumheller
Nov 18/96 Letter sent to Ms. Delorme advising of council s decision
Dec 5/96 EC# 14 Letter received from AB Social Services indicating it appears the water
arrears arc a result of money mismanagement and occurred when Ms. Dclormc was receiving Social
Assistance. Recommendation approved to request Ms Delorme keep her water consumption charges
current and make arrangements to pay the arrears.
Dec 17/96 Letter sent to Ms. Dclormc advising her water would not be turned off
providing she commenced payment on her current water charges in addition to making some payment
towards the arrears balance She was requested to contact the M.D office prior to Dec 24/96 to make
these arrangements
Jan 9/97 EC #26 Reported Ms Dclormc had not contacted the M.D office to make
arrangements for her water account Recommendation to sent another letter advising this water account
must be cleared up and paid in full by May 1/97 and failure to do so will result in the water services being
turned off until this account is paid in full
Jan 21/97 Letter sent Advising Ms. Dclormc of the EC recommendation
Apr 24/97 Copy of Jan 21/97 sent to Ms Dclormc
May 1/97 Ms. Delornie phoned office and John gave her an extension to May 12/97
when she agreed to make a "substantial" payment on her water account
May 13/97 No payments received. Water turned off
14 Dennis Smyth Request for Water Hook Up NW 34 -32 23 W4 EQUITY PHASE II
July 3/96 Memo from John to Alex Cunningham to price out the costs for water hook up for Mr
Smyth
July 9/96 CM p.3 Report of this request discussed by council Also reported Mr Smyth had
requested if he could install line himself as he had a backhoe Equity policies reviewed. Motion to advise
Mr Smyth of policies and should the M.D contract this work he would be welcome to bid on this project.
July 19/97 Letter sent to Mr Sinyth advising of policy (minimum $14 000.00 or actual costs) Alex
looking into costs and will advise of estimate, welcome to bid on project if contracted.
Oct 2/96 Letter received from Mrs Monica Smyth King requesting hook up, amortized payments and
for Denny to supply tractor and labour for installation
Oct 8/96 Placed on agenda as late item and tabled
Oct 22/96 CM p.5 Letter reviewed. Motion to advise Mrs King of policy, estimate for hook
up $20,000.00 should Mrs King request this service it would probably be tendered and approval for
hook up onto this system would be subject to signing an agreement and the terms, payments and
conditions as set by M.D policy for this water system
Oct 28/96 Letter sent to Mrs Smyth King providing the estimate, project would probably be tendered,
if contracted son could bid on installation and requesting she advise if interested in pursuing the project.
Dec 10/96 CM p I Agreed to file this pending item no response received.
Feb 11/97 Mrs Monica Smyth telephoned to inquire about this matter Reviewed file with her
Feb 12/97 Mrs. Monica Smyth and her husband came into office to further discuss felt M.D did not
address all their questions in their Oct/96 letter Smyth Kings want to know if M.D will finance, either
fully or partially the water hook up costs, if so under what terms, would like less than 7% in view of
current interest rates and also would like 20 year term would like hook up in 1997 Advised M.D road
projects already scheduled and work would be contracted
Feb 25/97 CM p 7 Reviewed requests Also noted other parties may be interested in hook up
onto Equity system (Boner's) Also reported PFRA could provide technical and possibly financial
assistance in this matter Motion approved that the original petitioners for the Equity Water form Phase I
of the project and phase 1 be considered completed. Agreed not to finance the Smyth Kings. Motion
approved to investigate the possibilities of a Phase 11 PFRA be requested to provide technical and if
possible financial assistance ask Three Hills if water system had capacity to provide for a Phase II, advise
Smyth Kings of possible Phase II
March 5/97 Letters sent to Three Hills, Mrs Smyth King & PFRA.
Mar 24/97 Mrs. Monica Smith King came into office. Phoned Myron at PFRA and he
advised they would be doing a work plan at the begimung of April Mrs Monica Smith King then spoke
to Myron
April 22/97 CM p.5 Reported the town of Three Hills have advised they have sufficient water
production capacity to handle a possible Equity Water Phase Ii and look forward to working cooperatively
with the M.D on future water plans Motion approved to table this matter until report received from
PFRA
May 13/97 CM p 1 Request to write to PFRA for an update on possible Phase 11 of the Equity
M /PENDING.DOC
4 r.
,!5,MP.I of
///?9 AWI-IFs
IC3Cr oma�dpo >iaJ 7
F�
5-�/a l of
l�wv��s
FECauno-�pn9.ed
f
�J
•
PENDING FILESA.SAT.IULY8,199 7
Sip, log
water system.
May 15/97 Letter sent to Mr Myron Hawryliw PFRA
SEE REGIONAL WATER COMMITTEE PENDING FILE
15. Regional Water Committee
May 8/97 EC #34 Letter received from Three Hills inviting M.D and urban centres to a
regional water meeting June 5/97 at Trochu EC recommendation to have Water Committee members
(Councillors Lowcn Boake and Vickery) attend this meeting
June 10/97 CM p.2 June 5/97 meeting minutes discussed. Motion approved to participate in
the proposed water study to a maximum of $100 per capita
June 16/97 Letter sent to Regional Water Commission c/o Trochu, advising of M.D 's
motion and requesting information details about next meeting date ctc
16. FCSS FundinL and Regional FCSS Board
Dec 10/97 CM p.5 Reported Three Hills had extended an invitation to meet with them and
other Jurisdictions in M.D to discuss the possibilities of forming some sort of regional FCSS program.
Motion approved to meet and that town to make all arrangements.
Dec 18/96 Letter sent to three Hills advising of above motion
Jan 27/97 CM p.2 Reported that joint meeting date had been scheduled for Wednesday Feb
19/97 at 7.00 P M at Three Hills Community Centre
Feb 11/97 CM p.4 Reported effective April 1/97 all FCSS funding will become conditional
Requests for an extension for unconditional funding to Dec 31/97 may be requested prior to Feb 15/97
Discussion re conditional funding and possible other projects to fund with FCSS dollars; 80/20
contributions Motion to request an extension beyond April 1/97 to move to conditional funding. Motion
to commit to participating in FCSS conditional funding and investigate other programs to fund with FCSS
grant monies focusing on programs that will provide positive effects upon the community and possibly
address emergency or unique distress situations.
Feb 14/97 Letter sent to Mic Farrell FCSS requesting unconditional funding extension
Feb 25/97 CM p.9 Joint meeting reviewed Further meeting scheduled for Mar 26/97
Motion to appoint Mrs Lowcn as the M.D representative to attend this meeting. Requests for budget
information for Three Hills FCSS programs requested Reported total FCSS funding for all jurisdictions
in Kncehill
Mar 5/97 Memo to Mrs Lowcn rc appointment and meeting date.
Mar 26/97 Agreed at meeting to have FCSS representatives attend next meeting to
' review program funding etc.
May 5/97 Mic Farcil FCSS Director Edmonton Diana Mcller, Director of
Community Services, Drumheller and Ron Lumb AB Social Services, Drumheller attended meeting and
reviewed programs Motion unanimously carried by the M.D and towns and villages representatives that
each municipality appoint a member to sit on a steering committee to develop a regional FCSS program
within the M.D of Kncehill
May 8/97 EC #28 Town of Three Hills faxed letter to M.D advising of motion at FCSS
meeting and requesting the M.D fax its decision to all Jurisdictions EC recommendation to have
Marylca Lowcn and Otto Hoff the KCRB representatives both facilitate the regional FCSS meetings as
M.D representatives
May 26/97 Letter sent to Three Hills advising Councillors Hoff and Lowcn were
appointed as the M.D 's representatives to sit on this Steering Committee
June 10/97 CM p.2 June 3/97 regional FCSS minutes reviewed. Motion approved that the
M.D support the concept of a regional FCSS board, recommend Jennifer Deak supply support services to
this regional board and further recommend the M.D act as unit authority for the regional FCSS program.
It was also agreed any services provided to the regional board be billed to same Next regional meeting
July 10/97 at Acme commencing at 7.00 P M
June 24/97 Letter sent to all towns and villages advising of M.D s motion.
17 ATU Land Transfer Pt. SW 34 29 21 W4 (small cut off area adjacent to SH 837)
Feb 6/97 EC #24 ATU has requested the title for this small cut off area be transferred, at no
cost, to the M.D as it does not require this parcel
Feb 18/97 Letter sent to ATU advising it will accept the transfer
JI)MENDING.DOC
w
r,
FCSS (80 %)
Jurisdiction
(20 %) Total
M.D Kncehill
$79,202.00
$19,800.50
$99002.50
Three Hills
$62,856.00
$15714.00
$78,570.00
Trochu
$15,246.00
$ 3,811 50
$19,05750
Acme
$ 8,858.00
$ 2,214.50
$11 072.50
Carbon
$ 7,345.00
$ 1 836.25
$ 9 18125
Linden
$8472.00
$ 2 118.00
$10,590.00
Torrington
----------------------------------------------------------------------------------------------
$2975.00
$ 743 75
$ 3 71875
Total
$184,954.00
$46,238,50
$231,192.50
Mar 5/97 Memo to Mrs Lowcn rc appointment and meeting date.
Mar 26/97 Agreed at meeting to have FCSS representatives attend next meeting to
' review program funding etc.
May 5/97 Mic Farcil FCSS Director Edmonton Diana Mcller, Director of
Community Services, Drumheller and Ron Lumb AB Social Services, Drumheller attended meeting and
reviewed programs Motion unanimously carried by the M.D and towns and villages representatives that
each municipality appoint a member to sit on a steering committee to develop a regional FCSS program
within the M.D of Kncehill
May 8/97 EC #28 Town of Three Hills faxed letter to M.D advising of motion at FCSS
meeting and requesting the M.D fax its decision to all Jurisdictions EC recommendation to have
Marylca Lowcn and Otto Hoff the KCRB representatives both facilitate the regional FCSS meetings as
M.D representatives
May 26/97 Letter sent to Three Hills advising Councillors Hoff and Lowcn were
appointed as the M.D 's representatives to sit on this Steering Committee
June 10/97 CM p.2 June 3/97 regional FCSS minutes reviewed. Motion approved that the
M.D support the concept of a regional FCSS board, recommend Jennifer Deak supply support services to
this regional board and further recommend the M.D act as unit authority for the regional FCSS program.
It was also agreed any services provided to the regional board be billed to same Next regional meeting
July 10/97 at Acme commencing at 7.00 P M
June 24/97 Letter sent to all towns and villages advising of M.D s motion.
17 ATU Land Transfer Pt. SW 34 29 21 W4 (small cut off area adjacent to SH 837)
Feb 6/97 EC #24 ATU has requested the title for this small cut off area be transferred, at no
cost, to the M.D as it does not require this parcel
Feb 18/97 Letter sent to ATU advising it will accept the transfer
JI)MENDING.DOC
w
r,
PENDING FILESA.S AT JULY 8,199
Mar 6/97 EC #7 Transfer documents forwarded and signed.
Mar 24/97 Transfer documents returned to ATU for further processing
18 AaPro Grain inc. (Saskatchewan Wheat Pool)
Mar 25/97 CM p 6 Reported Sask Pool has announced a major expansion and grain handling
terminal for Trochu •irca and will be arranging town hall meetings with area residents to discuss this
project Noted that the company had not discussed this project with the M.D Motion to accept and file as
information
Apr 17/97 EC# 13 Reported R. Vickery attended open house for AgPro who is proposing to
build a new grain handling facility at Trochu (SW 5 33 23 W4) Discussed rail crossing and Highway 21
access.
April 22/97 CM p.2 Motion to write MLA Richard Marz and request the M.D be involved in
discussions between AgPro and ATU re Highway 21
May 2/97 Letter sent to Richard Marz.
June 18/97 EC# 12 Reported letter of response received from Richard Marz and Minister of
Transportation has agreed to involve M.D in further negotiations with Ag pro re traffic and highway
access
June 24/97 CM p.5 Public Hearing set for July 22/97 for rcdcsignation West Half 5 33 23 W4
19. PA Systcm for Council Room
Apr 17/97 EC #23 Recommendation to purchase PA system (that includes portable on/off
microphones) at a cost of approximately $15,000.00 and this system be demonstrated at a SDAB prior to
purchase.
Apr 22/97 CM p.2 Motion to request AAMD &C obtain PA information from other
jurisdictions (types of systems used and evaluations)
May 2/97 Letter sent to AAMD &C requesting this information
June 18/97 EC #20 AAMD &C survey results received EC recommendation to have Mr
Cunningham investigate PA system used by Minburn
20. AAMD &C Group Loni* Distance Sayinas Plan
Apr 17/97 EC# 17 AAMD &C has recommended the group long distance savings plan offered
by Sprint EC recommendation to have Alex Cunningham look into the proposal
Apr 25/97 JCJ memo to Alex
June 5/97 EC 410 Mr Cunningham has reported Telus rates arc cheaper than Sprint. EC
recommendation to stay with Telus.
* *RECOMMEND FILE THS ITEM **
21. AL Exhibition Group
Apr 17/97 EC# 15 Apr 8/97 Ag Exhibition minutes report that a motion had been made for
the M.D not to be involved with this committee, motion approved to disband the committee and those
still interested to form another committee without M.D involvement EC recommendation for M.D to
cease involvement and the Ag Exhibition trust account (balance of $812 11) be kept, as is until the
exhibition group is organized and these funds can be transferred.
22. Transfer of Torrington Lutheran (Remnfer) Cemetery
May 8/97 EC #21 Letter received from Irene Wilson secretary Trinity Lutheran Church
advising an unanimous motion has been approved by the church voters to transfer the church and
grounds known as the Rempfer Cemetery to the M.D EC recommendation the M.D proceed and request
the records, plans, title change and stake the area.
May 22/97 Letter sent to Trinity Lutheran Church requesting they forward the records
and plans stake the area and forward a title change
23. SDAB Members at Lar e
May 27/97 CM p 7 Mrs. Vetter to replace Mr Marz on SDAB Discussed having a pool of
members at large to draw upon for the SDAB hearings Motion approved to give the EC authority to
appoint members at large for the SDAB
June 5/97 EC #9 EC recommendation to appoint Dale Cameron and Charles Whatley as
members at large to the SDAB and also to advertise for two more members.
June 16/97 Letters sent to Mr Cameron and Mr Whatley outlining their position and
remuneration
June 16/97 Advertisement placed in The Capital with application deadline advertised
as July 11/97
24 Traffic Fatality South and East of Village of Acme.
May 27/97 CM p.3 Reported on May 23/97 traffic fatality west of Range Road 25 -6 on
Township Road 23 3 (1 kin SE of Acme) Richard Wallace driver of truck eastbound and appears driver
lost control of vehicle which left road and flipped over killing the driver Road at accident scene was
muddy and rutted due to weather Road part of village of Acme M.D bladed road as a courtesy to Acme.
This section of road was bladed the week prior to the accident. Mr McCook showed video of accident
JI)MENDiNG.DOC
`� w
Sip. lof n
7F�
PENDING' FILES AS A T .IUL Y 8,199
scene
June 5/97 Letter received from Weir Bowen solicitors for Mrs Debbie Wallace
providing notice of intention to bring forth an action under MGA 532
June 6/97 Letter and documentation forwarded to Jubilee Insurance.
June 10/97 CM p.5 Lawyer's letter reported to council along with referral of matter to Jubilee
Insurance.
June 18/97 JCJ spoke Isabel McNabb Leonard Hirst and Miller She is adjuster for
village of Acme Was advised Acme will be suing M.D JCJ disclosed no information and staff advised
to refer all inquires to JCJ
June 25/97 PWS met with Doug Wasson Baldwin & Associates He is our adjuster for
this accident Mr Wasson advises the M.D does not have to speak to anyone about anything we
forward all inquiries to him PWS gave video of accident to Mr Wasson
25. 1997 Assessment Review Board
June 10/97 CM p.9 1997 Assessment Review Board date set for Wednesday August 13/1997 at
9.00 A.M at M.D office
26. Equity Water Costing
Mar 17/97 Letter sent to Three Hills requesting an accounting of the Equity water
system Specifically revenues and expenditures from start of system (May 1995) to Dec 1995 and for the
1996 year
TRANSPORTATION PENDING ITEMS.
1 AAMD &C Petroleum Products Buyine Group
July 25/95 Motion approved to participate in this group buying.
Various correspondence since then but to date not yet operational we are still purchasing petroleum
from Linden Co -op
July 9/96 CM p.2 Mr Jeffcry reported this group should be operational by July
16/96
Aug 9/96 Group has contract in place Executive Committee recommending M.D
go with group as financially bcnctilting
Aug 13/96 EC report approved
Aug 21/96 Letters sent to All Things Energy Linden Co -op (cc to Ken McLean
school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising of same
Sept 12/96 Letter sent to AAMD &C requesting school division have their own account
and be billed separately for their fuel purchases through this group.
Oct 1/96 M.D using Petroleum Products Buying Group to purchase fuel, School
Div Has separate account from the M.D for their fuel purchases.
** *RECOMMEND REVIEW COSTS PRIOR TO APRIL 1/97 * ** (Management fees waived for first six
months)
May 9/97 Phoned Ken Maclean/Thelma at Trochu (school division) and they advise
Petroleum Products arc still about $0.01 cheaper per litre for diesel
Laurie B advises so far, not being billed for management fees No invoices yet received for May /97
2. Schmautz Pit S''Yz 20 -32 26 W4
Apr 23/96 Motion approved rental of lands to Rick Liebcl from May 1/96 Apr
30/97 for total of $9.000.00 with $5,000.00 payable May 1/96 and $4,000.00 payable Nov 1/96
Jun 6/96 EC# 17 Carrying on with plans for relocation of Torrington Rubble pit to this
location and water table testing to be done (Survey has been completed and MPC proceeding with
subdivision)
Jun 26/96 Letter from Barry Sjohe inquiring about this file.
Jul 3/96 Letter to Barry advising M.D proceeding with water testing and upon
receipt of provincial approval for the relocation of the rubble pit to this site we shall be proceeding with
subdivision application
June 25/96 Torchinsky Eng. Invoice #6805 $4 646.48 & invoice 6882 $1,946.01
Mar 11/97 CM p.2 Letter received from Mr Stewart MacKinnon AB Environment, advising
the site would be suitable for a transfer station but does not meet the requirements for a dry waste site
(Class III landfill) the site is not hydrogcologically suitable and would not provide the required
containment The proposed development does not meet the standard set back requirements from the shore
of the creek The letter recommends the M.D investigate other sites and explore the potential for further
development at the existing site (Torrington) Motion approved to request Mr Al McMillan AB
Environment undertake a site survey of both the Torrington transfer site and the proposed Schmautz
transfer site and be made aware of the options available for garbage disposal at these areas
April 6/97 Lonnie inet with Mr Stu MacKinnon and inspected both sites. Mr
MacKinnon advises if the cells were moved back 300 in from the creek it would fly along with other
M /PENDING.DOC 10
4.
PENDING FILES AS A T JUL Y 8,199
requests manned sites set back 300 ►n. monitoring wells secured sites(fenced) He will write the M.D a
letter outluung what lie feels are the issues
July 3/97 EC #7 Recommendation a memo be given to Mr Cunningham requesting an
update on the status of this file.
3 Bleriot Ferry transfer from AB Transportation
June 27/95 JCJ Report #2 Ivan Pcrrich has advised AT &U looking at transfcrnng Blenot Ferry JCJ
requested Ivan keep us informed nothing further reported
July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about this matter
Aug 26/96 Letter sent to Rob Penny requesting update
Sept 19/96 EC #1 AT &U has advised province proposes to transfer ferry to local jurisdictions
ASAP Prior to transfer AT &U proposes to replace existing ferry Drumheller Reg. Chamber of Dev &
Tourism has expressed an interest in operating this facility Recommendation approved to write AT &U
requesting ferry usage and cost information letter to Drumheller Reg. Chamber of Dev Advising M.D
interested in attending their meeting on Oct 15/96 letter to Starland inquiring about their intentions
regarding this ferry
Sept 26/96 Letters sent
Oct 4/96 JCJ attended meeting at Starland with Badlands, Starland, Drumheller
Drumheller Regional Chamber of Development & Tourism and AT &U Given Discussion Paper from
Chamber of Dev & Tourism Reviewed all tourist attractions in the area. Advised Chamber of Dev &
Tourism arranged meeting with various provincial Ministers on Oct 15/96 to discuss their proposal to take
over the operations of the various tourist attractions.
Oct 8/96 CM p.4 Motion approved to fax letter to Chamber of Dev &Tourism, with copies
to Starland Badlands Drumheller advising MD feels premature to meet with Ministers, need more
discussions with stakeholders
Oct 8/96 Letter faxed
Oct 22/96 CM p.2 Reviewed letter from Starland and Klondyke Ferry agreement. motion
approved to met with Starland prior to meeting with Hon Butch Fischer at AAMD &C convention, and
to have Starland and Kneeliill Jointly discuss this issue with the Minister at the convention
Nov 5/96 CM p.4 Motion approved to table this matter until discussions with Starland.
Nov 12/96 Met with Starland. Agreed Kneeliill on behalf of both municipalities
negotiate with AT &U regarding the administration and operation of the ferry
Nov 12/96 Letter drafted to Minister advising of Kneeliill /Starland consensus
Nov 13/96 Meeting with Rob Penny and Minister also Starland present. Presented
letter
Nov 19/96 EC #4 Recommendation to invite Rob Penny to meet with Road Committee to
negotiate terms of this ferry agreement. Recommendation approved.
Nov 29/96 Letter sent to Rob Penny
Jan 9/97 EC #17 Reported Road Committee and John met with Rob Penny on Dec 19/96 to
discuss terms of agreement Mr Penny will be drafting an agreement and getting back to us.
Jan 14& 15/97 CM p.4 Reported Butch Fischer had responded to letter and meeting during Nov
AAMD &C Convention and acknowledges the M.D.s of Starland and Kneeliill have agreed Kneehill, on
behalf of both jurisdictions will negotiate terms for the administration and operation of the ferry
Mar 6/97 EC #8 Draft agreement received, based on Klondyke agreement Annual payment
to M.D is $91 000.00 derived from actual costs to launch operate and dock the ferry plus an estimated
amount for `extras' to allow for replacement of parts EC recommendation to approve this draft
agreement.
Mar 11/97 PWS #5 Reported Lcdcor rebuilding ramps for the ferry and requesting a road ban
waiver for cement pumper Motion to approve road ban waiver Letter sent to Lcdcor
Mar 17/97 Letter sent to Rob Penny advising draft agreement has been reviewed and
approved and requesting copy of contract with Lcdcor for ferry operations.
Apr 3/97 EC #3 Reported Alberta Transportation and Utilities has sent a copy of the Lcdcor
operating agreement for the ferry EC recommendation to have PWS review document.
May 9/97 Meeting arranged with ATU on May 20/97 9.00 A.M. Red Deer
June 10/97 CM p.5 Reported on June 6/97 meeting with ATU and Ledcor Motion to approve
contract with Lcdcor for the ferry operations, under the same terms and conditions as Lcdcor/ATU
agreement with exception of having the cable and shives considered capital equipment, not operational
equipment.
4 Canada Aur► Infrastructure Road Proi<ram
July 9/96 CM p 5 Report of this program and motion to obtain information re grant (road
counts, road impacts due to elevator closures etc.)
July 17/96 JCJ memo to PWS to obtain information and traffic counts
July 23/96 CM p.4 Possible roads eligible for this funding listed and staff to determine
eligibility
Aug 13/96 CM p.9 Motion to approve Wimbornc Road (9 mile project) to be submitted for this
funding subject to meeting criteria
Aug 16/96 JCJ memo to PWS Note to PWS to apply for this funding for Wimbornc
JD /PENDINUDOC I I
`� w
PENDING FILL AS A T .IUL Y 8,199
Road project
Aug 29/97 Letter sent to Torchmsky Engineering requesting the preliminaries bridge
files and cost estimates for Winborine Road project so application for funding under Canada Agri
Infrastructure could be applied for
Nov 5/97 CM p.3 Reported the Wimborne Road did not meet grant criteria for traffic counts
current traffic counts were 64 vehicles grant criteria is 250 vehicles, including a minimum of 50 trucks
per day Discussed unknown impact on the road from rail line and grain elevator closures. Motion
approved to submit grant application including an outline of the change processes the M.D projects will
occur on local roads resulting from the impact of rail line and grain elevator closures
Nov 18/96 Letter and application submitted
Jan 6/97 Letter sent to Tom Forgraves, Canada Agri Infrastructure with another copy of Torchmsky s
cost estimates for the project and advising the Wimborne AB Wheat Pool will not be accepting any more
grain after Dec 31/96 and the elevator is scheduled for demolition Jan/97 This effected rail line closure is
the CP line between Wimborne and Acme.
Feb 11/97 CM p.3 Reported the M.D s application for funding the Wimborne Road under
this program has been rejected.
** *RECOMMEND FILE THIS ITEM * **
Mar 14/97 Applied for the SH 583 cast project for funding and project denied
Apr 2/97 RC #26468 Prov Infrastructure funds $63,232.84 received (province s
share)
Apr 17/97 EC #8 Recommendation to apply for funding for the SH 836 from SH 575 to
village of Carbon boundary 2 mile pavement overlay
Apr 22/97 CM p.1 Motion to deliver a letter to Dusty Poxon mayor Carbon, inviting the
village to participate with this project on their portion of this road.
May 1/97 Application for funding for SH 836 sent into Canada Alta infrastructure
May 1/97 Letter written to Dusty Poxon and Otto Hoff hand delivered it on May
5/97
May 7/97 Fax received requesting additional information regarding the M.D s
application for funding. Letter sent with responses to queries.
May 29/97 Letter sent to ATU requesting OK to tender project.
May 29/97 Letter sent to ATU requesting to apply the M.D s and federal share of
funding to this project to the partnership agreement.
June 5/97 EC #5 ATU has advised M.D can proceed to tender SH 836 project EC
recommendation to advise Torchmsky Engineering to tender ASAP
June 16/97 Letter faced to Torchmsky advising to tender project.
June 18/97 EC #3 Reported two tenders received. low tender from South Rock in the amount
of $189 584.00 EC recommendation to accept low tender and sent letter to ATU requesting they also
accept low tender
June 10/97 Letter sent to ATU advising M.D has accepted low tender- the project is
being funded under the Canada Alberta infrastructure grant.
5 SH 806 Proiect (from north of Linden to SH 583) and SH 583 concerns
July 23/96 CM p.3 Problems re SH 583 overlay on old pavement structure reported.
Concerns rc. SH 806 project expressed as base is very poor Agreed to draft letter and meet with ATU to
further discuss
Aug 9/96 EC 48 Meeting arranged with Rob Penny to meet with council Oct 8/96 to discuss
this matter
Aug 13/96 PWS #4 PWS recommends wait for design and other information re SH 806 before
writing letter
Aug 27/96 CM p. l 45 Comments re road project and SH 806 road ban enforcement etc
Oct 8/96 CM p.4 Rob Penny & Mike Znak met with council Discussed problems &
concerns Motion approved to have Torchmsky Engineering provide estimates for 8.5 and 10.0 metre
road width for SH 806
Oct 10/96 Letter sent to Torchmsky requesting these estimates for Nov 5/96 council
meeting
Oct 22/96 CM p.2 Discussed road and safety concerns on SH 806 Motion approved to
prepare letter for meeting with Minister ant AAMD &C convention
Letter prepared and discussed with Minister Nov 13/96 Minister to advise.
Jan 14/97 CM p.4 Letter received from Butch Fischer ATU feels 8.5 metre width adequate
for traffic volumes ATU will address curves and rebuild to 10 ►netre width Motion approved to propose
to ATU the MD undertake at its own cost the widening of this project to a 10 metre width, except for the
hill cuts and curves ATU be responsible for the costs to address the hill cuts and curves and the required
culvcrt/pipe ATU be fully responsible for the overlay of this project and share the base course costs under
the arrangements of the partnership program (75/25)
Jan 21/97 Letter sent to Minister outlining M.D proposal
Feb 25/97 CM p.3 4 Letter received from Minister AB Transportation will pay (75/25) for the
regrading base and paving of substandard horizontal curves vertical curve and upgrading of any bridge
JD /ITNDING.DOC
w
12
PENDING FII,E,S AS AT JUL Y 8,199
structure to a 10 metre width standard. They will not cost share to grade and base widen the remaining
sections this must be 100% M.D cost Clarification of province s commitment requested Motion
approved to obtain more information and table until next meeting
Mar 11/97 CM p.4 Report on meeting with Rob Penny Mr Penny has agreed to re look at
project
Mar 31/97 Letter sent to new Minister Walter Paszkowski requesting reconsideration
for a 10 in road width
Mar 13/97 Letter to ATU rcvicwing Mar 6/97 meeting and requesting M.D be present
when ATU inspects SH 806
Apr 8/97 CM p 1 Discussed possibility of having local residents sent letters to the MLA
regarding this road Mr Boakc advised he would discuss this matter with local residents
Apr 11/97 Memo to Bob Boake rc above
Jun 10/97 Letter sent to ATU requesting a meeting to review this matter
June 18/97 Meeting with ATU 1997 ELMOD analysis done on sections of the road
and recommendation from this analysis is that the pavement is suitable for overlay unless there are other
mitigating circumstances
6 SH 837 in SE 27 29 21 W4 Erosion Problems
Oct 8/96 CM p.4 Problems of erosion sluffing and slides discussed with Rob Penny and
Mike Znak AB Environment concerns discussed., especially the M.D s dumping of slide matenals into
the river Agreed to get engineering data and discuss with Ministers at Convention
Oct 15/96 Letter to ATU Red Deer requesting road designs for this portion of road
be sent to Torchinsky
Oct 30/96 EC# 1 Reported John and Lonnie met with AB Environment to review erosion
problem AB environment has recommended MD apply for grant to undertake an engineering study to
determine impact if any from the dumping on the river habitat
Nov 7/96 Letter prepared for Ty Lund and also letter to Butch Fischer
Nov 12 & 13/96 Met with Ministers at Convention and discussed this issue
Jan 14/97 CM p.4 Response received from Butch Fischer advising it would be inappropriate
for his department to commit to any ievel of participation prior to reviewing the results and
recommendations of the study to be undertaken by AB Environment
Mar 7/97 Copy of memo from Ty Lund to Butch Fischer re SH 837 slides. No study on the impact if
fish habitat resulting from the M.D depositing materials from the natural slides into the river AB
Environment does not require the M.D obtain permits to deposit this material into the river and feels this
process is natural and not impacting anything
May 27/97 CM p.5 Mr McMillan AB Environment attended Council meeting (to discuss
Snell culvert) and in response to an inquiry about the SH 837 erosion problem in the SE 27 29 21 W4
and the M.D s disposing of eroded material that slides onto the road by dumping same into the Red Deer
river Mr McMillan advised AB Environment would not proceed to require a permit from the
municipality for this practice it was a common sense practice and should not unduly impact river habitat.
7 Lorrin Bacrg Weigh Scale
July 23/96 CM p.5 Request received from Mr Bacrg for two approaches off SH 806, at his
residence SE 30 30 25 W4 He is proposing to install a weigh scale for community use Motion approved
to table until appointment can be made for Mr Baerg to meet with council to further discuss.
Aug 13/96 CM p. 8 Inquiry received from Mr Baerg re SH 806 project and whether the road
would be widened by his residence as lie is planning a weigh scale at this site. Motion approved to extend
SH 806 project approximately 1 '/2 miles south of correction line Mr Baerg would also like to meet with
council after harvest to discuss weigh scale proposal
Aug 21/96 Letter sent to Mr Bacrg advising him of project extension and requesting
he contact MD after harvest to arrange meeting.
Feb 6/97 Letter sent to Mr Bacrg requesting him to advise re status of this matter
Feb 11/97 Mr Bacrg telephoned office and spoke to Lonnie about this Mr Baerg
will write a letter to council
8. SH 836 Culvert West of SW 20 -30 22 W4
Oct 8/96 CM p 7 Reported Mr Gordon Snell has built a dam on the land he rents at SE 20
30 -22 W4 and this will divert the natural path of the water from the culvert on SH 836 at this location
Motion approved to request AB Environment Water Resources to investigate this situation
Oct 15/96 Letter sent to Mr Kent Berg AB Environment.
Dec 10/96 EC #5 Mr Kent Barg AB Environment has inspected this site and will be
referring this matter to the departments Enforcement Committee with the objective to have this matter
resolved prior to spring run off
Mar 25/97 CM p.4 Messrs Berg Milan and Snell met with council to review matter AB
Environment proposing a grant be accessed under the Water Management and Erosion Control program
to address problem and possibly divert the water Noted M.D originally installed the culvert on the
recommendation of Mr Berg and AB environment Motion approved not to participate, at this time, in
any program regarding this culvert
April 8/97 CM p.2 Mr Snell met with council and reviewed culvert again Motion approved
JD /HNI)INUDOC
. w
13
PENDING FILES ASAT.IULY8,199 7
to request Mr Al McMillan AB Environment to inspect the culvert and after same, invite all involved
parties to council to discuss same.
April 17/97 EC #9 EC recommendation an appointment be made for May 27/97 for Mr
McMillan and all involved parties to meet with council
May 5/97 Letter sent to Mr McMillan advising of meeting date and requesting a site
meeting prior to the council meeting, to review cuh,ert
May 5/97 Letters sent to Messrs Snell Varga Milan and Guynn inviting them to
May 29/97 council meeting at 10:00 AN
May 27/97 CM p.3 Meeting held with all involved parties. Motion approved for the M.D to
obtain estimates for the preliminary engineering reports to address the draining of the sloughs at the SH
836 culvert location and further should any cost sharing grant be obtained through AB Environment, the
costs of same be borne by parties other than the M.D
June 2/97 Letter sent to Torchinsky Engineering requesting a price for the
preliminary engineering work
June 10/97 CM p.4 This item tabled as no cost estimate received yet
June 24/97 CM p.3 Reported cost estimate for preliminary engineering work for a detailed
drainage study is #9.476.50 motion approved unanimously to send letters to all involved parties advising
of these costs and inquiring whether they would be willing to participate in this project. Further all
parties advised the M.D would be willing to facilitate any cost sharing grant obtained through AB
Environment but the costs for the project must be borne by parties other than the M.D
July 12/97 Letters sent to Messrs Milan Snell, Varga and Guynn advising of AD s motion and
requesting they advise, prior to July 22/97 whether or not they arc interested in participating in the
financial costs of this drainage study
9. Access to private lands via M D. Roads
Apr 22/97 CM p.3 Re Road Comm #4 Renaissance 16 5 29 20 W4 Road Committee
recommendation to have a bylaw drafted to deal with access onto private lands via M.D road allowance
May 2/97 Letter sent to Glen Scott Brownlee Fryctt requesting a legal opinion on
the possibility of having an agreement in place where a party requesting permission to use undeveloped
road allowance to gain access to a private road which in turn accesses more road allowance (e.g a route
around a coulee using both private and M.D road) and with the M.D allowing the development of the
undeveloped road allowance on condition the private portion of the road be used by the public to access
hard to reach locations.
JD /PEND[NUDOC
W
14