HomeMy WebLinkAbout1997-06-18 Council Minutesi
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EXECUTIVE COMMITTEE REPORT - June 18th, 1997
The Executive Committee of Richard M Vickery and Marjorie D Vetter (after 9.20 A.M.)
met on Thursday, June 5th, 1997 at the M.D of Kneehill office in Three Hills, commencing at
9 10 A.M Mr John Jeffery Administrator and Mr Lonnie McCook Public Works
Superintendent, were also present along with Mrs Jennifer Deak, Assistant Administrator,
who recorded the minutes
The following items were reviewed
1. June 1997 Municipal World magazine article re. municipal restructuring
The June 1997 Municipal World magazine includes two articles regarding municipal
restructuring In Ontario, there are currently 815 municipalities of which are 202 involved
in restructuring which will result in 68 redefined municipalities a total of 134 fewer
municipalities by January 1, 1999 (net 681 municipalities) This will result in a reduction
of elected officials in such municipalities from 1 138 to 515 The areas under
consideration include 9 in northern Ontario 10 in south western Ontario, 4 in central
Ontario and 27 in eastern Ontario
In 1996 the province of New Brunswick appointed an eighteen member consultative
committee to study local government in the Greater Saint John Region (population
101 665) The recommendations of this committee include the notion that a "multiplicity
of individual municipalities' functioning together for mutual benefit should be embraced to
guarantee the best possible delivery of services to the residents of Saint John and
surrounding area and also to present a strong unified approach to economic development
opportunities Do not disturb the existing structure of municipal government Rather,
encourage all of the municipalities involved to improve existing efficiencies, while at the
same time creating a common strategic plan for the development of the entire region
Executive Committee reconmends to accept and file.
2 May 26/97 M D Water Truck Accident (T 45 80)
The insurance adjuster for this accident (Highway 21 & SH 575 roll over ) has advised the
vehicle is not economically viable to repair and have offered a fair market value price of
$17 000 00 for the vehicle less the $250 00 deductible The M.D also has first option for
salvage which is 15% of fair market value
Executive Comnuttee recommends the M D accept the $17, 000. 00, less the $250.00
deductible, for this vehicle and not exercise their salvage option
3. SH 836.02 Paving Proiect from SH 575 south to village of Carbon
The tenders for the above noted project were opened June 17/97 Two tenders we
received
South Rock Ltd
Pro Con Road Works
$189,58400
$231 246 00
Executive Comnuttee recommends the M D accept the loin tender received fron
Rock Ltd and a letter he sent to Alberta Transportation and Utilities requesting
acceptance of same.
4. AB Wheat Pool Subdivision Development Agreement with M D of Kneehill
AB Wheat Pool has signed the Subdivision Development Agreement prepared by t.
M.D Council approved the Road Committee recommendation that the entire mile
gravel road be built to a 10 metre top the M.D purchase one rod of land on both t
north and south side of the road, if possible, to facilitate the grain facility, if the prc
development is approved Should the development not be approved, the road widt
built to an 8 6 metre top
Mrs Vetter entered the meeting time 9 20 A.M
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EXECUTIVE COMMITTEE REPORT -June 18th, 1997
The developers will be responsible for the cost of the turn off lanes from the north and
south on Highway 21 and for providing permanent dust control in the form of SP 90 or
similar product to Pt NE 12 32 24 W4 and Pt SW 18 32 23 W4 AB Wheat Pool has
also added the M.D be responsible for all construction costs of the 10 metre road width
and they will be responsible for the construction of the turn off lanes from highway 21 and
providing the dust control costs
It was noted any conditions imposed by the Subdivision and Development Appeal Board
regarding this development will require another agreement between the developer and the
Subdivision and Development Appeal Board
Executive Committee recommends this agreement be signed by the M D. of Kneehill
5 Swalwell Community Association June 10/97 letter re. hamlet concerns
Tamara Penner, of behalf of the Swalwell Community Association, has inquired about the
mowing schedule of the Swalwell cemetery- advised a hamlet resident has three goats
within the hamlet boundaries, reports the dumping station has not been used and could be
full of rocks and unusable A response to these concerns has been requested prior to the
community association s next meeting, scheduled for June 21 1997 Mr McCook
advised the cemetery has been mowed once and will be getting mowed to day and
thereafter on a rotational basis, along with the other cemeteries the M.D maintains
Executive Committee recommends a letter be sent to the community association
6.Q�If17/�
advising of the cemetery grass mowing schedule, enclosing a copy of that portion of i
the M D. of Kneehill Land Use Bylaw that addresses livestock in hamlets (Section
40(2)) and advising, to thte MD 's knowledge, the dumping station is in working order 0
and requesting, if this is not so, to advise accordingly inA"4,00
(Note letter faxed to Tamara Penner June 18, 1997)
6 June 11, 1997 Letter from Leah Uffelman re. Laree Rocks Flyine Off M D Gravel
Truck
A letter has been received from Leah Uffelman, Beiseker, advising when she was driving
on Highway 9, about one mile west of "That's Crafty ", several large rocks flew off a M.D
gravel truck Her passenger had cuts on her arms and face from the fine glass from the
windshield She stopped the gravel truck at the turn off before Dalum and spoke to the
driver in addition to another M.D truck driver, who also stopped Mrs Uffelman advises
the RCMP are in favour of having these trucks tarped and requests a response to this
matter
Mr McCook advised he received a call from Mr Uffelman regarding this matter,
contacted Mr Miles Maerz, the gravel foreman, who advised Mr Ed McNair was also
hauling along this route and the truck end gate on one of his trucks popped spilling gravel
on the highway It was noted the Dalum corner turn off is not in the M D of Kneehill fks
and the M.D trucks do not leave the M.D area
Executive Committee recommends a letter be sent to Mrs Uffelman advising her the
M D trucks were hauling along this road, as were thie McNair trucks and informing
her of the McNair gravel spill, requesting more information (date, time, whether the
rock hitting the windshield was from the tires or the truck box), advising the M.D
trucks do not leave the M 1). area and Dalum is out of the M D, advising the M.D.
does not accept liability, and advising rocks hitting windshields are part of the hazards
of driving
0 I 7. Doe Attack
Mrs Vetter reported the Health Authority has advised the dog at the Ken Kraft residence,
which attacked and bit her did not have rabies Further, this attack was the second on
record with the Health Authority, the first attack reported was more severe as the victim
was on foot, approaching the yard when the dog attacked Mrs Kraft is unable to control
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EXECUTIVE COMMITTEE REPORT - June 18th, 1997
this dog The Health Authority has advised this dog will be destroyed should another
attack occur The safety concerns of others, especially children, entering this property and
being exposed to this animal which cannot be controlled by Mrs Kraft, was discussed
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Executive Committee recommends a letter be sent to Mr Ken Kraft requesting this dog
be destroyed Mrs. Vetter was on M D. business when this dog attacked and it appears ILLomff ;-W'a�1 {
the dog cannot be controlled by Mrs. Kraft Further, Mr Kraft he requested to
confirm the destruction of this animal and ad1 sed, should the (log not be destroyed,
the M D ivill consider seeking legal action
8. AAMD &C Survey Results re Environmental Screening Requirements
The AAMD &C has forwarded their survey results on Environmental Screening
Executive Committee recommends to accept and file and, upon request from a
councillor, provide copies of this documentation.
9 AAMD &C letter re Alberta Transportation and Utilities Regulatory Review
The AAMD &C has advised Alberta Transportation and Utilities has released a discussion
paper outlining the proposed changes to the local Government Control of Secondary and
Rural Roads Regulation and the Irrigation Districts Bridge Structures and Culvert
Regulation and inviting key stakeholders to review the proposed changes and provide any
comments to the AAMD &C by June 27, 1997 This regulation currently authorizes
municipal districts and counties to restrict use by "traction engine or public vehicle" for a
period or periods, limit or restrict the speed of `traction engine or public vehicle" and
increase limit or restrict maximum gross vehicle weights Alberta Transportation and
Utilities is proposing the reference to `traction engines' be deleted and the elimination of
the authority for local governments to increase maximum gross vehicle weights (only
allow local governments to limit or restrict, not increase)
Executive Committee recommends to accept and file and, upon request from a r r
councillor, provide copies of this documentation
10. AAMD &C Letter re. Alberta Transportation and Utilities Regulatory Review
The AAMD &C has provided a summary of the above review Of note, under the
Highway Development Control Regulation, Alberta Transportation and Utilities is
proposing to change signage requirements on primary highways (favour community based
signs) and clarify permit requirements for electrical distribution lines
Executive Conunittee recommends to accept and file and, upon request front a
councillor, provide copies of this documentation. `a
11. AAMD &C Letter re. Review of Seismic Exploration Regulation
The AAMD &C advises AB Environmental Protection has initiated a review of the above
noted regulation which is scheduled to expire on Octoberl, 1998 The AAMD &C has
requested all members complete a short survey on this regulation and offer comments
regarding problems encountered with seismic operations The committee noted this
activity helps farmers, causes damages to road allowances by breaking down shoulders
and slopes and when drilling creates water holes in the ditch areas The committee also
agreed the seismic industry should be required to plug all shotholes and that municipalities
should be empowered to charge seismic operators a fee for access to road allowances as a
means to offsetting damages done to local roads
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Executive Contnuttee recommends this surrey be returned, as completed
12. Letter from R. Matz, MLA re: Ae Pro Grain Inc. Facility
Mr Richard Marz, MLA has responded to the M.D s letter requesting it be involved in
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discussions with Ag Pro and Alberta Transportation and Utilities regarding highway
access to their proposed facility at Trochu Mr Marz has received a letter from the
Minister (of Transportation) advising Ag Pro is required to arrange a traffic assessment at
the intersection of Highway 21 and the local road leading to this proposed development
and would be responsible for all engineering and construction associated with the
intersection improvement The Minister has agreed to the involvement of the M.D in any
further negotiations Mr Tom Mammen, Operations Manager, Alberta Transportation
and Utilities Hanna will advise the M D when further negotiations are scheduled
Executive Committee recommends to accept and file.
Mr Jeffery then reviewed the Municipal World magazine articles as reported under
Executive Committee #1 with Mrs Vetter
13 Town of Three Hills Joint Services
Mr Jeffery gave an overview of the transactions and discussions undertaken with the town
of Three Hills regarding the sharing of public works staffing and equipment and the
M.D s request to have the town provide a proposal to look after the maintenance of the
hamlet and Equity water and sewer systems the town's proposal ($3 000 00 per month)
for same, their meeting with council to discuss same and request regarding the
rescheduling of Phase Il of the arena redevelopment project, the motion to have the city of
Drumheller submit a proposal for the M.D hamlet and Equity water and sewer
maintenance, the May 22/97 Executive Committee recommendation to write to the town
reiterating the M.D 's disappointment with Three Hills proposal the May 22/97 letter
from Three Hills clarifying their proposal amount this was reported at the May 27/97
council and a motion approved to table the Executive Committee recommendation Mr
Jeffery further reported the city of Drumheller had met with the M.D to discuss providing
this service and would be sending their proposal Mr Jeffery noted this proposal would
probably be in the $3,000 00 range due to the extra travelling distance required Mr
Jeffery further reported on the recent water and sewer problems in the hamlets and the
actions taken to resolve these problems Mr McCook confirmed the M.D has hired
effective July 2/97, Mr Ian Martens, a former Three Hills employee, as the utility officer
for the municipality (see Executive Committee #15)
Mr Jeffery noted the M.D has made no commitment regarding the town's request to do
the Phase II of the arena project this year (July 1997) instead of next
The town of Three Hills has now sent a letter under date of June 10 1997 requesting the
M.D to undertake the double chip seal project in the west industrial park area of the
town The town notes 2 3 years ago the former town foreman Mr Rinus Onus had
discussed this project with Mr McCook and it was the town s understanding Mr
McCook had agreed to undertake this project for a cost of $11 000 00 when time
became available The town is now requesting whether the M.D is still willing to
undertake this project if so could the project be completed during the summer of this
year and if the $1 1,000 00 quote still holds
Executive Committee recommends a letter be sent to the town of Three Hills, regarding
their request for the double chip seal project in their west industrial park, advising,
because of the M R's downsizing, it no longer has the manpower to undertake their
project at this tinie.
Executive Committee reconiniends a letter he sent to all the towns and villages
advising, in light of recent happenings, the M D can no longer continue the practice
providing pro Bono services to other junsdictions and should any jurisdiction request
the M D to provide services such as grading and road maintenance the M.D. will only
undertake saute providing the requesting jurisdiction agrees to pay for these services
and accept all responsibility for same.
14. Primary Highway Maintenance Concerns
It was reported several complaints had been received regarding the maintenance of the
primary highways in the municipality, especially at the intersections of primary highways
and local roads Mr McCook noted the contractor must obtain approval from Alberta
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Transportation and Utilities for any maintenance work only those holes circled on the
highways will be reimbursed for repairs Mr McCook noted he was documenting these
concerns
Executme Committee recommends a letter, expressing these concerns, be sent to Mr
Tom Maminen, Operations Manager, Alberta Transportation and Utilities, Hanna
with copies to Mr Rob Penny, Regional Director and Mr Richard Marz, MLA
(Note letter sent June 18, 1997)
15. Hiring of Mr. Ian Martens
Mr McCook advised he had hired Mr Ian Martens to look after the hamlet and Equity
water and sewer systems Mr Martens, has water and sewer maintenance experience in
addition to three years of university engineering Mr Jeffery noted Mr McCook would
be overseeing the utilities department It was further noted Mr McCook would be
looking into having the water line locations documented and would be investigating
having this documentation on the M.D 's GIS (Geographical Information System)
Executwe Committee recommends to accept and file. r,w
Mr McCook left the meeting time 10 55 A.M
16 AAMD &C Letter re Statistics Canada Census Data By Township
The AAMD &C now has available, for its members, the census data by township for all
areas in the province Mr Jeffery noted this information was only available in township
and range breakdowns and had been requested
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Executive Committee recommends to accept and file.
17 Village of Acme Letter to the Hon. Ed Stelmach
The village of Acme has sent a copy of their letter, to the Hon Ed Stelmach, Minister of
Agriculture Food and Rural Development, urging the government to take measures to
place a restriction in regards to the distance that intensive agricultural developers are
allowed to locate their facilities near urban or private water well sources and ensure
restrictions are enforced by the authorities issuing the permits The village has also sent
copies of this letter to the Hon Ty Lund, AB Environment Protection, Mr Richard Marz,
MLA, and the AUMA
Executive Committee recommends to accept and file. F�
18. Letter from AAMD &C re. Resolution Guidelines
The AAMD &C has forwarded a "Guide to Resolutions" which outlines the AAMD &C
resolution process and drafting of the resolutions
Executive Committee recommends to accept and file and, upon request from a flLe
councillor, provide copies of this documentation.
19. Ater from AAMD &C re. Amendments to Local Authorities Election Act
The AAMD &C has provided a brief outline of Bill 10, the Local Authorities Election
Amendment Act, 1997, as introduced by Municipal Affairs Minister Iris Evens Key
policy changes include allowing for the establishment of permanent voters lists, allowing
for nominations to be accepted at more than one location broadening the categories of
electors who may vote at advance polls, allowing joint elections with school and health
authorities even where boundaries are non contiguous
Executive Committee recommends to accept and file F�zl'
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20 AAMD &C Survey Results re. Public Address (PA) Systems
The AAMD &C has forwarded the PA survey results Of those municipalities responding
to this survey, four currently use a PA system The municipality of Mtnburn has reported
the highest satisfaction rate for their PA system, Altec Lansing Model 1674C
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Executive Committee recommends Mr Cunningham investigate the PA system used by
Minburn.
21. AB Senior Summer Games
Mr Jeffery reviewed the AB Senior Summer Games file and advised on June 17, 1997,
Mrs Penner, from this committee, had telephoned to invite a M.D representative to
attend the June 19 1997 opening ceremony of the Games at 2 00 P M The Executive
Committee members noted very little notice had been given for this invitation and very
little information provided to the M.D about the Senior Summer Games Committee Mr
Jeffery proceeded to telephone Reeve Hoff and Mrs Lowen, the committee
representative, who both advised they could not attend Deputy Reeve Vickery indicated
he had a prior commitment Mrs Vetter advised she would be in town for a Kneehill
Adult Learning Society meeting tomorrow morning and could attend this function.
Executive Committee recommends Mrs. Vetter attend these opening ceremonies
Mr Jeffery then telephoned Mrs. Penner to advise her Mrs Vetter would be attending this
function
22 Trentham Protect
Mr Jeffery reviewed the Backsloping Borrow Pit Agreements for the Trentham Project
Mr Myles Trentham (SW 18 32 23 W4) wants fence from Mr Clayton Lobe's to the
power station (135m) and the ditch sprayed for weeds It was noted Mr Clayton Lobe
had verbally given permission to Mr Cunningham at the close of the June 17, 1997,
Subdivision and Development Appeal Board, for the M.D to proceed with this project
and access his property as per original agreement
Executive Committee recommends these agreements be signed and duly processed
Mrs Deak then left the meeting time 11 50 AN
23. Council Minutes
The Executive Committee edited the June 10'h 1997 council minutes for publication in the
newspaper
Executive Committee recommends the minutes, as edited, be published to the newspaper
The Executive Committee meeting then adjourned
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Jery. Fif"e4r eak,'Assistant Administrator
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