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HomeMy WebLinkAbout1997-05-22 Council MinutesEXECUTIVE COMMITTEE REPORT- May 22 °d' 1997 The Executive Committee of Otto Hoff and Rick Vickery met on Thursday, May 22, 1997 at the M.D of Kneehill office in Three Hills, commencing at 9 00 A.M. Mr John Jeffery Administrator and Mr Lonnie McCook Public Works Superintendent were present Mrs Jennifer Deak, Assistant Administrator was also present and recorded the minutes The following items were reviewed 1. Allan Winter Water Springs between SW 14 & SE 15 -34 -24 W4 Mr Al McMillan AB Environment will be looking into the water springs at the above noted location It was noted there are several water springs in the hills in this area. 6,m? "6 ln-kvls�-e LvecutrPe Contmrttee recommends to accept and file. 2 Encroachment Agreement - Lot 29, Block 4, Plan 6680, AP Huxley LE7-r�cnscriT Under May 8/97 Executive Committee report item #15, it was reported the legal firm of German Fong Albus Lain, acting on behalf of Mrs Sonia Kennedy, had forwarded an encroachment agreement between the M.D and Mrs Kennedy for a garage and shed that abuts onto M D property (back alley) The original documentation did not include the real property report that would show the exact location and encroachment of these buildings The Executive Committee had recommended the legal firm be contacted to provide the real property report and this matter be tabled until receipt of this document The real property report has now been received The garage encroaches onto the back alley by 0 57 metres at one end and 0 62 metres at the other end, the shed encroaches onto the alley by 0 36 metres at one end and 0 37 metres at the other end Executive Committee reconunends this encroachment agreement be signed 3 Grad & Walker letter re. Agreement to Access M.D. Roads Mr Clay Curry from Grad & Walker, had met with the Executive Committee in Feb /97 to request permission for a Fracmaster endless tubing unit to travel on M.D roads between late March and early May to service well sites As this unit could not meet road ban requirements, the company agreed to enter into an agreement with the M.D and provide an irrevocable letter of credit in the amount of $50,000 00 and accept responsibility for road damages repairs, regravelling, as required as a result of this undertaking It was reported at the May 8/97 council meeting that to date, the company has not returned the agreement nor provided the letter of credit and a motion was approved to send a letter to Grad & Walker advising them of this arrangement with Mr Curry and further advising, to date this agreement has not been returned Mr Curry has now sent a letter advising he is holding a letter of credit payable to the M.D for $50,000 00 No equipment has been moved on M.D roads yet and Mr Curry will deliver this line of credit if Grad & Walker applies to move equipment prior to the end of the road bans Executive Comnuttee recommends to accept and file. 4 Mt. Vernon Water Co op The Mt Vernon Water Co op has advised their water project will be commencing next week and have requested information regarding the location for the M.D 's water hook up It was noted the intent for the hook up was to provide water at Braconnier Park Overnight camping can be allowed at this park if there is a supply of potable water The possibility of installing a water dispenser at the park and charging a fee for the water supply was discussed It was noted any sale of water cannot be at a lower price than the town of three Hills water rate of $5 20/1000 gallons Executive Committee recommends the M D 's )Pater connection on the ML Vernon )eater project be at Braconnier park, the M D investigate the costs of installing a C: /MD /Minute /EC.doc � yJ. Page 1 EXECUTIVE COMMITTEE REPORT - May 22 °�, 1997 dumping station at this park, an honour system he set up for the collection of camping fees. 5 MD Cattle Scale L-6T rr:2 Sj j It was reported the 4H had requested the use of the M.D cattle scale and had been To JartA advised all ASB equipment is currently not for rent It was noted there are several 4H groups in the municipality Swalwell /Acme, Three Hills /Ghost Pine Wimborne/Huxley and Elnora Mr John Parker is the regional 4H representative f Executive Committee recommends the M 1). donate the cattle scale to the 4H and designate the regional 4H representative to look after same for the use of all the 4H clubs in the municipality 6 Bridge Reconstruction on Highway #27 west of Torrington Reid Crowther have advised the above noted bridge reconstruction, over the Kneehill Creek will commence approximately May 12/97 until approximately July 30/97 Traffic will be directed using signing and flag persons as required and traffic will be reduced to one lane each way for the majority of the construction period Executive Committee recommends to accept and file 7 Allingham Community Centre Last year the Allingham Community Centre lands were sold and the building donated to Pioneer Acres The proceeds from the land sale ($7,000 00) was donated equally between the Three Hills Long Term Care and the Kneehill Ambulance The community association requested the M.D to provide the manpower and equipment to clean up the site - the cement basement needed filling and the land levelled The M.D approved to bury the cement on site and level the land in the spring or fall of 1997 The Public Works Superintendent went to this site to arrange the clean up and advises the gas utility is still hooked up and the land is no longer community land but private property The M.D has a policy regarding work on private property The new owners are Jack and Constance Hansen RR #4 Rimbey AB TOC 2J0 It was agreed a letter from Mr & Mrs Hansen would be required should they request the community association commitment for clean up be undertaken by the M.D Executive Committee recommends the local councillor, Mrs Marg Vetter, look into Adz this matter 8. Bleriot Ferry Mr Jeffery reported he and Mr McCook attended a meeting on May 20/97 with Mr Rob Penny Mr Tom Mammen Alberta Transportation and Utilities and Mr Gary Mayhew, The new replacement ferry is scheduled for May 24/97 and Alberta Ledcor Industries Transportation and Utilities has agreed to keep responsibility for the new replacement ferry until the "bugs" are out of the system likely July or August of 1997 The new ferry is wider and 80% longer than the old one A meeting has been scheduled for June 6/97 with Ledcor to discuss contract prices for the ferry operation Executive Committee recommends to accept and file 9 Jim Barkman - Re Tree replacement SH 583 Project U.-nv ,-A c Rip Special conditions, regarding tree replacement, were agreed with Mr Barkman when the SH 583 road project was undertaken in 1995 Mr Thomas, the Ag Fieldman, planted 5 ft spruce trees for Mr Barkman in Nov /95 Eleven of these trees did not survive Mr Barkman has been advised contact Mr Heidebrecht, who originally provided the trees, and arrange for replacements and forward any invoice for same to the M.D for approval CIMD /Minute /LC.doc 4. Page 2 _J4rti 0 1` c EXECUTIVE COMMITTEE REPORT - May 22 °`'' 1997 Executive Committee recommends Mr Barkman he rein:hursed for the replacement cost of the trees only, should Mr Heidebrecht charge for same. 10 Canada /Alberta Infrastructure Enhancement Program Canada Alberta Infrastructure Works have advised the M.D s project proposal for funding under this program for the SH 583 has been substituted with the asphalt concrete pavement overlay project on SH 836 from SH 575 south to the village of Carbon as per the M.D 's request When this project has been approved for funding, notification of this decision will be forwarded Executive Committee recommends to accept and file. 11. Alberta Transportation and Utilities Rural Transportation Grant The finalized copy of the Rural Transportation Grant agreement has been forwarded to the M.D The total grant is $374 376 Executive Committee recommends to accept and file. 12. WCB 1997 PiR Performance Report WCB has forwarded the 1997 PIR Performance Report for the period Jan 1 Apr 30/97 No claims costs have been charged to the M.D and the group performance costs are well below expected costs Executive Committee recommends to accept and file. 13 Letter from Village of Carbon re. Transfer Site operation The village of Carbon is proposing their transfer site be manned to conform with Drumheller & District solid Waste Management and future legislation The transfer site is open on Mondays only and the village is proposing the M.D appoint someone to man the site 50 Mondays of the year; the other two Mondays are controlled because of their annual clean up week The village is also proposing the key for the site not duplicated and be given out It was noted the village of Acme now mans its transfer site the village looks after the personnel for this site and the M.D contributes, as per transfer site agreement, 50% of the costs for manning this site Executive Committee recommends the village of Carbon oversee the manning of this site, the MD pay 50% of these costs, as per transfer site agreement, the M.D agrees no extra keys to the transfer site be cut or given out 14. Lowen/Braaz Access Problem SE 22 & NW 14 29 -21 -W4 Mr Jeffery reported he had met with Mr Otto Braaz on Friday, May 16/97 and discussed the Lowen's (Ralph and Louisa) access problems to the above noted lands. Mr Braaz has indicated, in his opinion, the Lowen's are not good neighbours and he does not want them trespassing on his lands Mr Braaz further advised he had offered to purchase these lands from the Lowen s for their purchase cost of the land purchase plus 10% Mr Jeffery discussed the M.D 's options regarding this matter and Mr Braaz has agreed to purchase the Lowen s lands based on the average price of two independent appraisals Mr Jeffery reported he had advised the local councillor, Mrs Marylea Lowen of this proposal Mrs Lowen has not yet spoken with Ralph or Louisa Lowen as Mr Lowen is currently in hospital Executive Committee recommends to endorse Mr Braaz's offer to purchase the Loiven's lands based on the average price of two independent appraisers Mr Ed Dunay, assessor entered the meeting and advised market value of the NW 14 29 21 W4 149 79 acres, is an average value of approximately $51200.00 the parcel C: /MD /Minute /EC.doc y Page 3 ,gyp no M"J' -rEs EXECUTIVE COMMITTEE REPORT - May 22 "�, 1997 contains 58 acres of cultivated land @ $650 00 per acre and36 acres of coulee @ $375 00 per acre Mr Dunay then left the meeting 15 Town of Three Hills Proposal to Provide Water Maintenance Services The town of Three Hills administrator and public works personnel have met with Mr Jeffery and Mr McCook to discuss sharing of services Discussions included the M.D doing the town's vehicle repairs and maintenance at the policy price of $50 00 per hour; the town would like to borrow the M.D grader for $60 00 per hour and they provide the operator The M D currently snow plows, at no charge, the town s portion of SH 583 blades the south west elevator road A discussion followed on the May 13 /97council meeting and the town s water maintenance proposal and the M.D 's disappointment that the town could not provide information on how they arrived at the costs, especially since the M.D has been very forthright in providing their services as per policy 13 14A, at cost plus 5% for manpower and materials and cost less 5% for equipment rental Executive Coninuttee reconintends a letter be sent to Mayor Bob Robertson (signed by Reeve Hoffi reiterating the M D 's disappointnient )Pith the town's attitude in their water nunntenance proposal, especially the cost breakdown of their price in this proposal when the M D has provided all services to the town on a cost plus basis and in good faith of joint service win ipin negotiations and further, advise the town policy 13 -14A, Machinery Rental, is no longer valid, the M D will no longer blade, at no charge, the road south and west of the elevator or provide any other services at no charge and should the town request the MD to blade this road or provide any other services, these services shall be provided and invoiced at current government rates. 16 Rick Fobes Invoice for pit run for Range Road 25 5 north access Mr Rick Fobes has submitted an invoice in the amount of $390 01, from Bauer Bros Ltd for 54 yards of pit run placed on the above noted road Mr Vickery reported Mr Fobes had telephoned on May 3/97 advising he needed to get to his grain bins and land and the dirt road was impassable The crews were busy addressing secondary and gravel road priorities when the weather is bad and there are poor road conditions a dirt road is not a priority road A discussion followed on the need to provide services to ratepayers, how to facilitate farmers who need to plant crops etc in May, the need to get the Public Works Superintendent approval ahead of time to address these situations, the need to address these situations on a one on one basis It was noted there are 651 t/Z miles of dirt roads in the municipality Mr McCook noted last year the M.D work crew hauled six loads of pit run into this location Mr Vickery noted Mr Fobes is willing to absorb the costs of the tractors etc to address the road but has requested compensation for the pit run Exc outive Committee reconintends a letter be sent to Mr Fobes advising hint the M.D. will pea, for the pit run placed on this road and requesting in the future he contact the Public WO. ks .Superintendent at least 48 hours in advance to obtain authorization to address any M D roads 17 Denver Eitzen Invoice Mr McCook reported he had authorized Mr Denver Eitzen to clean the ends of some culverts Mr Eitzen's invoice, in the amount of $374 30, included a charge for $150 00 for clearing snow off the road This work was not authorized by the Public Works Superintendent Mr McCook sent Mr Eitzen a letter advising him the M.D would only pay for work authorized by the Public Works Superintendent Mr Eitzen has advised there was a miswording on the invoice and the work was actually for cleaning the ditch Mr Eitzen also made comments regarding the roads and level of services received compared to taxes paid Mr McCook has sent Mr Eitzen another letter advising the M.D will pay for the full invoice and further reminding Mr Eitzen the M.D only pays for work authorized by the Public Works Superintendent or his representative and also addressing and responding to Mr Eitzen's comments about M.D operations C:/?%4D /Minute /EC.doc Page 4 Cc Poem's EXECUTIVE COMMITTEE REPORT - May 22 °d, 1997 Executive Committee recomntentls to accept and file and further a copy of this Cc correspondence be given to the local councillor, Mr Bob Boake. Mr McCook left the meeting time 10 50 A.M 18. Letter from AAMD &C re Member involvement on Committees The AAMD &C, in response to some constructive suggestions made at the Spring Convention, regarding the use of the expertise of the membership in supporting the work of the Association advises the need for accountability to the membership regarding committee representation historically involves the practice of involving duly elected board members on committees whenever possible The AAMD &C will continue to ensure accountability by involving Board membership in addition to continuing to draw upon the level of expertise resident amongst individuals in member municipalities Executive Committee recommends to accept and file. 19 AAMD &C Survey re. Reporting of Unfunded Pension Liability The AAMD &C has forwarded the results of the above noted survey advising most member municipalities report the unfunded pension liability as a note to the financial statement The M.D reports this liability as a note to the financial statement Executive Committee recommends to accept anti file. 20. AB Farm Income Disaster Program news bulletin The AB Farm Income Disaster Program have advised farmers who burn crops left unharvested last year due to the early snowfall must check with the Agricultural Financial Services Corporation to make sure their crop has no value if they plan on applying for claims under the Farm Income Disaster Program.(FIDP) Farmers are eligible for FIDP payments if their margin between their agricultural income and eligible expenses suffers more than a 30% drop in one year compared to their previous three year average Executive Committee recommends to accept anti file. 21. Letter froin R. Marz MLA re Nominations for AB Agriculture Research Institute (AARI) Board of Directors Mr Richard Marz, MLA has forwarded information regarding nominations for a board appointee for the AARI, whose main purpose is to promote and support agriculture and food research The majority of board members are from the private sector and should possess knowledge skills and experience in the agricultural value added processing industry Executtve Committee recommends to accept and file. 22. Letter from R. Marz, MLA re Council Members Agricultural Products Marketing Council Mr Richard Marz, MLA has forwarded an advertisement for the position of Council Member on the above noted Council which is a crown corporation with its role to - administer legislation, advise the Minister and supervise the operations of 16 marketing boards and commissions incorporated through legislation Executive Committee recomntentls to accept and file. 23. Thank you card - Alex & Bonnie Cunningham Mr and Mrs Cunningham have sent a thank you card for the floral arrangement and meat C:/MD /Minute /EC.doe 4 a Page 5 EXECUTIVE COMMITTEE REPORT - May 22 "�, 1997 and cheese tray received during the recent loss of Mrs Cunningham's mother Executive Committee recomniendv to accept and file. 24. Agri News re. Alberta hog opportunities The May 12/97 issue of Agri News includes an article on Alberta hog opportunities Executive Committee recommends to accept and file and, upon request from a councillor, provide copies of this documentation 25 Thank you card Alwin Anhorn Mr Anhorn has sent a thank you card for the flowers sent to him during the recent loss of his spouse Executive Committee recommends to accept and file. 26. Community Health Councils Regulation AB Health has forwarded documents outlining the proposed Community Health Councils Regulation and the Community Health Councils (Ministerial) Regulation and requests comments and suggestions, prior to June 6/97 regarding this draft Executive Committee recommends to accept and file 27. Acme & District Golf Club Invitation The Acme & District Golf Club has extended an invitation to their official grand opening on Sunday June 22/97 commencing with a pancake breakfast from 8 00 A.M - 9 30 cc 1?66 A.M., opening ceremony at 10.00 A.M followed by a fun day tournament and steakSKt -� supper The golf club thanks the M.D for their assistance in upgrading the golf course Executive Comnuttee recommends Mr Boake attend this function on behalf of tl:e M D of Kneehill Mrs. Deak left the meeting - time 11 10 A.M 14 28. Council Minutes The Executive Committee edited the May 13/97 council minutes for publication in the newspaper Executive Committee recommends the minutes, as edited, be published in the newspaper The Executive Committee meeting then adjourned Jennifer Deak, Assistant Administrator C: /MD /Minute /EC.doc . W 1pr*t j e , � o 5 Page 6