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HomeMy WebLinkAbout1997-05-13 Council MinutesN M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING May 13th, 1997 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS. 9 00 A.M. Mr Lonnie McCook, Public Works Superintendent 10 00 A.M Town of Three Hills see item #6 GENEREAL ITEMS 6 Three Hills Arena Re development Project 7 Recreation Policy 8 1997 Budget Report 9 E911 Report PLANNING ITEMS 10 Land Use Bylaw 1061 amendments TRANSPORTATION ITEMS. 11 Public Works Superintendent Report 12 Weich Shop 13 Smith Claim for tractor tires LATE ITEMS. 1 I Is • • M M D OF KNEEHILL No. 48 COUNCIL MINUTES May 13t ", 1997 A regular meeting of council was held in the M.D of Kneehill office 232 Main Street, Three Hills Alberta, on Tuesday May 13 'h, 1997 commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake James M Hanger Richard M Vickery M Glen Wagstaff Division Two Division One Division Three PRESENT Division Five Division Six Division Seven John C Jeffery, Administrator Jennifer Deak Assistant Administrator was also present and recorded the minutes Reeve Otto Hoff called the meeting to order at 8 45 A.M CALL TO ORDER The following items were requested to be added to the agenda ADDITIONS TO 13a SH 837 13b Dust Control AGENDA 13c Wimborne lots 13d Policy 5 2 APPROVAL OF Mr Wagstaff moved approval of the agenda with the above noted items AGENDA CARRIED Mr Boake noted an addition was required to the Mr Vickery s motion on page one of the ADDENDUM TO April 22/97 meeting regarding the SH 806 project south of Linden The motion should MINUTES also include `alignment' of the road Mr Vickery confirmed alignment' was part of his A "rit"o original motion Mr Boake moved approval of the April 22 "a 1997 council minutes with the above noted APPROVAL OF correction MINUTES CARRIED Mr Jeffery s report was presented Under the pending report the following items were recommended for filing Administration Items #1 Intermunicipal Assessment Department #17, M.D Flag poles, and Transportation Items #3 PFRA Regional Mountain View/Kneehill Water Study, #4, PFRA Well and Groundwater Survey, #5, PFRA Preliminary Engineering Design Three Hills South and East Area #7 Mt Vernon Water Co op Project Issues Under Pending Item #16, Buffalo Jump Park, Mr Wagstaff reported he and Mr Hanger had visited this park and were arranging a meeting with MLA Richard Marz to further discuss the options for the park Under Pending Items #20, Dennis Smyth Request for Water Hook Up NW 34 32 23 -W4 Equity Phase 11 a recommendation was made to write PFRA for an update on the possibility of a Phase II to the Equity Water system Under Transportation Pending Item #2, Schmautz Pit, a recommendation was made to obtain a letter from AB Environment re April 6/97 site inspection and recommendations Mr Lonnie McCook Public Works Superintendent, entered the meeting time 9 00 A.M Under Transportation Pending Item #15, Grad & Walker Agreement to Access M.D Roads it was noted Mr Clay Currie, from Grad & Walker, had met with the Executive Committee in Feb /97 to request permission for a Fracmaster endless tubing unit to travel on M.D roads between late March and early May to service well sites As this unit could not meet road ban requirements, the company agreed to enter into an agreement with the M.D and provide an irrevocable letter of credit in the amount of $50 000 00 and accept JDIMIN JCJ REPORT PENDING ITEMS RECOMMENDATIO N.S F� BUFFALO JUMP PARK F EOI/ITY WATER PHASE II SCHMA UTZ PIT PHIS INTO MEETING C e7 M D OF KNEEHILL No 48 COUNCIL MINUTES May 13t ",1.997 responsibility for road damages repairs, regravelling as required as a result of this undertaking To date, the company has not returned the agreement nor provided the letter of credit GRAD & WALKER Mr Hanger movers a letter be sent to Grad & Walker advising them of this arrangement AGREEMENT with Mr Currie and further advising, to (late, this agreement has not been returned CARRIED Mr Boake moved approval of Mr .leffery's report, including the recommendations for APPROVAL JCJ the pending items. REPORT CARRIED EXEC COMM The Executive Committee Report was presented REPORT Under Executive Committee #20 C Lobe correspondence re Trentham Project Mr Jeffery further reported he had obtained right of entry and land purchase agreements from TRENTHAM Mr Henry Maerz and Mr Rueben Maerz PROJECT Under Executive Committee #22 it was agreed Mr Jeffery attend the CAAMD &C special meeting regarding the Municipal Assistance Grant scheduled for Tuesday, June 24/97 at the CAAMD &CMTG Three Hills Community Centre Under Executive Committee #23, SH 583 Project from Highway 21 to SH 836 (North), SH 583 TENDER Mr McCook reported the tender closing date was 11 00 A.M May 27/97 Under Executive Committee #27, Letter from Sherry Siewert re Dog Control Bylaw #1368, it was further reported the M.D dog tags have been received, the office will be DOGBYLAW sending letters advising all hamlet owners and residents of this bylaw that will be implemented Jan 1/98 Under Executive Committee #36, Letter from County of Mountain View re Intensive Hog MOUNTAIN VIEW Operations, all councillors requested a copy of the county s general response to the media INT LIVESTOCK regarding this matter MEDIA RESPONSE Under Executive Committee #42, City of Red Deer letter re E911, Mr Jeffery noted the city was forwarding amended agreements that reflected the current charges for this service Mr Hanger moved approval of the Executive Committee Report and further agenda E911 TABLED item #9, E911 Report, he tabled until the next council meeting ^l� CARRIED Mr Wagstaff moved approval of the accounts presented for payment to -day, subject to APPROVAL OF review by the Finance Committee of Councillors Hoff, Vickery, I Owen and Boake. ACCOUNTS CARRIED The Public Works Superintendent report was presented Mr McCook noted upon completion of the Arthurville project, the main crew would be moving to the Trentham PHIS REPORT Project Mr Vickery moved approval of the Public Works Superintendent report APPROVAL OFP" CARRIED REPORT Mr Jeffery reported Mr George Adams had given him a verbal offer of $75 000 00 for the purchase of the Weich Shop Mr Adams has rented this shop during the winter months, for the past three years Mr Vickery discussed a proposal to turn this shop into an ambulance hall and proceeded to update council on the happenings of the Kneehill Ambulance and the possibility of having the M.D take over the ambulance operations It was reported the village of Carbon is considering going with the city of Drumheller ambulance service that is a 100% user pay service and does not requisition local jurisdictions The 1997 Kneehill Ambulance requisition totals $35 000 00 of which under the new funding formula of 50% equalized assessment and 50% per capita for the next three years, the M.D 's share has been reduced from 76% of total to 60 5% of total requisition ($21,159 04) Total ambulance budget is approximately $200 000 00 A discussion followed on the future direction of the ambulance the changing provincial regulations JD/MIN WEICH SHOP PURCHASE OFFER KNEEHILL AMBULANCE DISCUSSION 0 0 M D OF KNEEHILL No. 48 COUNCIL MINUTES May 13th, 1997 regarding ambulance operations, and the role of the ambulance service volunteers Mr Vickery reported the ambulance board director s vehicle, a 1989 Blazer, requires replacing The vehicle was originally purchased as a used vehicle,(with 135,000 km ) and cost $10,500 00 and with the addition of sirens radio, etc the capital cost was $11,443 00 This KNEEHILL vehicle now has 195,000 kilometres and requires replacement Some of the ambulance AMBULANCE board members are reluctant to provide the ambulance director with a vehicle as they feel it DISCUSSION is also used for personal use Mr Vickery noted Mr Onus, the ambulance director, is continually on call and if the vehicle is used for personal use it is within the town of Three Hill limit, this use enables the director to travel immediately to an accident scene should an emergency call come in Mr Vickery requested direction from council regarding a vehicle for the ambulance director It was noted the assistant ambulance director, Mr Murray Horton shares the 24 hour on call with Mr Onus and should have use of this vehicle when he is scheduled to take the 24 hour on call shift Mr Wagstaff and Mr Hanger both agreed some discretion had to be exercised when using this vehicle for personal use It was also agreed the director should have a vehicle APPROVAL TO PURCHASE Mr Boake moved the Kneehill Ambulance director of operations he provided with a VEHICLE FOR vehicle. AMBULANCE CARRIED UNANIMOUSLY OPERATIONS DIRECTOR A discussion followed on amalgamating ambulance, fire and rescue services and the ' 7, ; advantages of having a central dispatch to avoid overlapping, that is more than one fire department or other emergency service provider responding to an emergency call It was noted the Kneehill Ambulance service has four accredited ambulances two stationed in Linden and two in Three Hills The possibility of using the director s vehicle to transport non emergency patients on transfer calls was briefly discussed MOTION REICH SHOP NOT TO BE Mr Wagstaff moved the Weich Shop not be offered for sale at this time. OFFERED FOR CARRIED SALEAT THIS TIME Zz»d &9J7 Mr Jeffery read a letter, received from Mr Paul Vasseur, Assistant to the Farmers' �&I-A44"S Advocate of Alberta, regarding Mr Darcy Smith s the claim for compensation for two tractor tires that had been damaged when the tractor had hit a stake in Mr Smith's field Mr Vasseur acknowledges this claim is several years after the fact, particularly as it relates to the legislated time period for claims and it cannot be conclusively ascertained the M.D was solely responsible Mr Vasseur recommends both Mr Smith and the M D share the FARMERS' cost of the repairs for the tractor tires noting such a settlement would not constitute an ADVOCATE admission of liability on the M D s part The net cost of the repairs to the tires was RECOMMENDATIO $1,063 00 Mr McCook noted the metal stake was located in the topsoil and could have NRE SMITH been moved when the land was cultivated Mr McCook further noted in his opinion the TRACTOR TIRE letter does not accurately reflect the discussions of the site meeting with the involved parties CLAIM and Mr Vasseur Mr Vickery noted the M.D would be dealing with Mr Smith for road agreements on the Wimborne Project, scheduled for this year A discussion followed the repercussions of setting a precedence by cost sharing these costs Mr Wagstaff moved whereas the M D of Kneehill does not acknowledge any liability in the claim of Mr Darcy Mniith for compensation for damages to his tractor tires, the MD MOTION MD does acknowledge there was a road project several years ago in the general vicinity DEFEATED RE of the location where the damages to the tractor tires have been claimed to occur and SMITH TRACTOR further the M D does acknowledge the recommendations of the Farmers Advocate of TIRE Alberta and therefore proposes to pay one half of the net costs ($1,063 00 being total net COMPENSATION costs with 5531 50 representing half of the net costs) for the repairs to the tractor tires ��w T MOTION DEFEATED -1-444t,4 S.nrf# There were no further motions forthcoming regarding this matter A short recess was held from 9 55 A.M until 10 10 A.M Mr Wagstaff was not present when the meeting continued 3 JDIMIN i is n M M.D OF KNEEHILL No. 48 COUNCIL MINUTES May 13t ", 1997 Mr Jeffery inquired whether council was agreeable to renew the arrangements with Mr Virgil Rempfer, Carbon, for the haying of the Berreth Stock Pile Site SE 4 30 23 W4 for the 1997 year for a fee of $40 00 BERRETH STOCK PILE HAYINGA/G Mr Hoff moved approval of the arrangements with Mr Virgil Rempfer for the haying of WITH WRGIL the Berreth Stock Pile Site for the 1997 year for the fee of $40 00 REMPFER CARRIED RENEWED Mr Wagstaff re entered the meeting time 10 15 A.M Mr Jeffery reported complaints had been again received regarding the SH 837 in the SE 27 29 21 W4 a 800 metre stretch, the road surface is in very poor condition and the terrain along this particular stretch of road is very prone to slides and erosion A discussion SH8371NSE27- followed on various options for this road including the possibility of closing this section of 29 -21 -W4 ROAD road reducing the speed limit through this area to 60 km/h, putting the road back to a CONCERNS gravel surface and applying dust control It was noted this road is mainly used by tourists and tour buses Mr McCook discussed the possibility of tearing up this section of road and replacing it with 1 '/2" aggregate from the Garson Pit, packing same and then applying dust control for an estimated cost of $80,000 00 Mr Jeffery noted originally a $1 5 million estimate to armour this section of road was turned down in lieu of maintaining the section of road forever APPROVAL TO Mr Vickery moved the Public Works Superintendent he authorized to upgrade this 800 UPGRADE SH837 metre section of road in SE 27 -29 21 -W4, with what he feels is appropriate, including IN SE 27-29-21 - dust control abatement and further the costs for this upgrade be reasonable and W4 undertaken in the most efficient manner possible. � o 7 p"�s CARRIED Mr Jeffery reported Mr Kevin Haller has requested the M.D participate in the dust control costs along the road outside his residence WSW 6 33 23 W4 The AB Wheat Pool uses this road to access their facility and Mr Haller reports 50 trucks a day are travelling by his home Mr Haller further notes his two children both suffer from asthma and he will be HAILER REQUEST having a dust control product applied to a half mile section outside his home FOR DUST CONTROL Mr Boake moved a letter be sent to Mr Haller advising him of the M D of Kneehill's policies regarding (lust control and copies of these policies he included with this letter yam°' '�' A4Au CARRIED Mr McCook reported on the Charlebois road access agreement, NE 24 29 23 W4 noting this agreement was to allow Mr Jack Barnes access to his property via Mr Robert Charlebois land No agreement had been in place since 1987 the M D Road Committee had recommended this payment be continued as Mr Barnes was still accessing his property via this road, the last payment to Mr Charlebois was $180 00 in Oct /96 for the 1996 calendar CHARLEBOIS year Mrs Lowen reported Mr Jack Barnes has advised Mr Charlebois will not allow him ROAD ACCESS access to this road AGREEMENT Mr Boake moved a letter of inquiry he sent to Mr Robert Charlebois regarding this���T road access agreement in the NE 24 -29 23 -W4 CARRIED TOWN OF THREE Mr Bob Robertson, mayor, town of Three Hills and Mr Jack Ramsden, town manager, HILLSINTO Three Hills entered the meeting time 10 30 A.M MEETING On behalf of council Mr Hoff welcomed these gentlemen to the meeting and invited them to address council Mr Ramsden distributed the Water & Sewer Maintenance Proposal for the Hamlets of Huxley, Swalwell & Wimborne prepared by the town and covering water WATER & SEWER supply distribution and wastewater services The town s proposal is to provide these MAIN. PROPOSAL S ,A4 zAlq -7 m,Nj Psi /Yl� e��6oa / sum 14,15 1144-ISD /nom. •mss MMIN �az /997 ft�d ,4�� -T,:, 4 APPP. 4& ,�q7 0 0 M.D. OF KNEEHILL No 48 COUNCIL MINUTES Mav 13t ",1997 services for $3 000 00 per month It was noted the Equity water system was not included in this proposal and Mr Ramsden noted the Equity system had been included in the discussions and the omission of Equity on the proposal was an oversight on the town s part The proposal was then reviewed and clarification was asked regarding the proposed price and calculation of same It was noted the M.D had a policy to provide services to the towns and villages at cost plus 5% for manpower and materials and cost less 5% for equipment rented at government rates The town representatives noted the price on the proposal was the cost they felt would be incurred for the estimated overall maintenance as specified in the proposal the town was estimating the number of trips that would be required to provide this service, the town was looking at hiring additional staff to provide the service and the proposed price included the additional wear and tear on their vehicle mileage costs having a person on 24 hour call etc Mr Robertson noted the town wanted to make a profit on the proposal Mr Ramsden noted the town had an agreement with Trochu for water services and this agreement was on a cost plus basis Three Hills had found it difficult to balance their staff on this type of arrangement and preferred a set rate When asked again to clarify this calculation and provide an hourly rate the manpower and vehicle was based on the town was unable to do so Mr Ramsden noted the proposal was negotiable Mr Jeffery noted currently it takes approximately one half the time of a full time employee to oversee the utility systems, the hamlets own the utility systems and the M.D operates them on a cost recovery basis A clarification, breakdown and definition of emergency services as outlined in the proposal was also requested It was agreed to review the proposal and have the town and M D administrators get together and clarify same Mr Robertson advised the town had received concerns from the Summer Games Committee regarding the timelines for the arena redevelopment Phase I1 project the ice surface and benches This phase was originally scheduled for next year with the M.D committing equipment and manpower to remove the old floor and base and haul the clay and pit run for the new base, providing this material is available in the M D and further this participation be provided only if this work can be scheduled to accommodate the M.D 's work schedule A time frame between March and May was indicated as a preferred time frame and one that could accommodate the M D 's work schedule Mr Robertson requested, in consideration of the Senior Summer Games being hosted by Three Hills in the later part of July 1998 Phase II of the arena redevelopment project commence this year, in the first part of July and asked whether the M.D could assist with money or machinery for the project Mr Vickery noted the work schedules had already been prepared for the M.D crews and inquired into the possibility of shutting down the hockey season early next year so the project could commence a little earlier in the year Mr Robertson noted a lot depended on the frost in the ground, especially for the removal of the cement and pipes Mr Ramsden noted the town will be debenturing part of the project costs The Phase II costs are estimated at $350,000 00 a CFEP grant and Ag Initiatives grant have been applied for and total amount to be debentured is $175,000 00 Mr Wagstaff inquired what machinery would the M D be requested to provide Mr Ramsden noted a hi hoe, and trucks After the old floor is removed and the sub base in, the rest of the floor work would be contracted Mr Hoff noted council would further discuss this request and advise the town accordingly The M.D inquired whether the town had reached any decisions regarding invoicing for structural fires Mr Ramsden advised this was provided for in the town's bylaws but no formal decision had been reached by the Three Hills town council Mr Robertson noted the town s council meetings were running longer than previously due to the elimination of various committees but this item would be placed on the agenda for their next meeting scheduled for May 26/97 Mr Hoff thanked Mr Robertson and Mr Ramsden for meeting with council Messrs Robertson and Ramsden thanked council for their consideration to their request and left the meeting time 11 10 AN A discussion followed, on the town s proposal to provide water and sewer maintenance for the M.D hamlets and the lack of itemization and cost breakdown on this proposal JDI fIN WATER & SEWER MAIN. PROPOSAL FOR MD HAMLETS & EQ UITY WATER ARENA REDEVELOPMENT PHASE 11 REQUEST INVOICING FOR STRUCTURAL. FIRES TOWN OF THREE HILLS OUT OF MEETING 5 0 0 0 • T M D OF KNEEHILL No 48 COUNCIL MINUTES May 13t ", 1997 Mr Vickery moved Mr Jeffery and Mr McCook discuss, with the city of Drumheller, APPROVAL TO the possibility of Drumheller providing the water and server maintenance to the MD. HAVE CITY OF hamlets and the Equity water system and further, obtain a cost breakdown for this DRUMHELLER service SUBMIT PROPOSAL CARRIED FOR WATER & The town of Three Hills request regarding the arena redevelopment Phase II project was reviewed The new timelines were reviewed and it was noted these timelines were in the middle of the M.D construction season and the chances of providing trucks, equipment and manpower for the project, estimated at a minimum one week of work were slim Mr ARENA Hanger noted the M.D had agreed to providing this equipment next spring and now the REDEVELOPMENT town had changed the time lines on the project Mr Vickery estimated the costs for a hi RE UEST hoe, four trucks and manpower for one week was approximately $20 000 00 Mr Vickery discussed the option of the M D providing a cash donation, in the amount of $20,000 00, in lieu of providing this work, as the M.D could no longer facilitate these new timelines Mr Jeffery then reviewed the M D s recreation point services position and proposed recreation policy A worksheet was distributed outlining the recreation grant calculation to RECREATION the towns and villages, based on the M D s point service recreation principles Mr Jeffery JOINTSERVICES next reviewed the responses received from the towns and villages, regarding the M.D s PROPOSED POLICY proposed recreation policy for funding operating expenses of pools and indoor arenas within the municipality A discussion followed on a regional recreation board and the need for consistent user rates for these facilities The operating costs of the various facilities were reviewed and compared Mr Wagstaff requested a copy of the 1997 user rates for the facilities Mr Jeffery reported further to the Municipal Planning Commission s review and proposals to change the M.D of Kneehill Land Use Bylaw, this committee was also proposing a review committee of representatives from various industries in the municipality, be formed to review the intensive livestock land use bylaws The review committee could be comprised of representatives from the beef /dairy pork poultry turkey sheep grain and horse producers in addition to acreage owner representation Mr Jeffery then requested MPCREVIEWOF name suggestions for representatives to sit on this committee with the Municipal Planning LUBAND Commission members to review the M D s Land Use Bylaw FORMA TIONOF STEERING Mr Vickery moved the individuals suggested to represent the various industries in the COMMITTEE municipality he invited to meet with the Municipal Planning Commission at their first meeting in June to review the M D. of Kneehill Land Use Bylaiv and proposed changes to same. CARRIED The meeting then recessed for lunch from 11 50 A.M until 1 00 P M LUNCH RECESS Mr McCook was not present when the meeting continued Mr Hoff reported the retirement function in Drumheller for the Hon Stan Schumacher, SCHUMACHER was well attended, the Riverboys from Rosebud provided part of the entertainment a RETIREMENT plaque was presented by Mr Hoff to Mr Schumacher from the M D , acknowledging Mr Schumacher s public service Mr Jeffery continued with the joint service recreation policy review Mr Vickery discussed the possibility of tracking donations to the towns and villages noting at the last meeting a donation was approved to the Trochu Ag Society, in the amount of $6,000 00, for rubber matting for the Trochu arena Mr Vickery noted this amount could be used as a benchmark should other jurisdictions request donations The donation to Trochu for the matting calculates to $6 66 per capita, based on Trochu s population Mr Wagstaff questioned the use of the Trochu urban population only in this calculation noting other residents of the municipality would be accessing this facility A discussion followed on the M.D 's point service principles and the proposed recreation policy for operating costs of indoor arenas JDIMIN JOINT SERVICES RECREATION POLICY 6 M D OF KNEEHILL No 48 COUNCIL MINUTES May 13t ", 1997 and pools in the municipality Mr Hanger moved acceptance of the following Recreation Grant Policy for the Operating Expenses of Pools and Indoor Arenas in the M D of Kneehill and further moved this policy be adopted for the three year term commencing .lanuary 1, 1997 until APPROVAL OF December 31, 1999 and all towns and villages in the municipality be informed of this RECREATION policy and advised of their expected recreation grant, as per policy calculation GRANT POLICY FOR OPERATING All towns and villages pool and arena deficits to he totalled EXPENSES OF All town and villages and M D of Kneehill current population to be totalled and divided POOLSAND into total deficit INDOOR ARENAS This amount will be the maximum per capita deficit of the area. The M.D 's mimimum payment will be the lessor of the following (a) per capita deficit based on urban population OR (b) maximum of M D 's population of total area (currently 441 %) of the total town or village deficit M.D. of Kneehill will pay a minimum of $2 50 per capita to each town and village based on town and village population, as per Minimum Urban Recreation Grant Policy 15-1 Definitions Operating revenues Revenues less M D of Kneehill recreation grants to jurisdiction and reserve transfers Operating expenses Expenses less debenture payments, debenture interest, reserves and capital CARRIED Mr Jeffery then reviewed the first draft of the M D 's recreation grant policy for capital expenditures, as approved Feb 13/96 along with the addendum approved Mar 12/96 A discussion and review of this policy followed including possible capping of capital funds defining capital expenditures, determining a cost for economic benefits for an urban centre with a capital recreation facility timelines for completion of a capital project, the formation of a Regional Recreation Board with powers and authority to distribute capital funds Mr Hanger moved acceptance of the following Recreation Grant Policy for the Capital Expenses of Pools and Indoor Arenas in the M D. of Kneehill and further moved this policy be adopted for the three year term commencing .lanuary 1, 1997 until December kar 31, 1999 and all towns and villages in the municipality be informed of this policy The M D. of Kneehill will share the non grantable portion of capital recreation pool and indoor arena facilities, on a total population per capita basis, less an allowance of APPROVAL OF ten percent (10%) for the economic benefit which accrues to the jurisdiction in which RECREATION the facility is located, based on the following conditions GRANT POLICY I Capital expenditures to he defined as those expenditures incurred to fully replace a FOR THE CAPITAL recreational pool or indoor arena facility. It is recognized this replacement may EXPENSES OF occur over a time span and be accomplished in phases The maximum time POOLSAND allowance for a full facility replacement will be three years. INDOORARENAS 2 Operating expenditures to he defined as those expenditures that are not capital em-f expenditures (as defined above) A".1 -7r 3 Both the MD and the jurisdiction where the facility is to he located must approve"E the capital expenditure, in writing, prior to any construction taking place. If a jurisdiction proceeds without this approval, the capital facility will become the sole responsibility of the approving jurisdiction This responsibility includes all future capital funding and operational costs. 4 Eitheriurisdiction may wish to hold a plebiscite to determine capital expenditures. S The capital grant from the M D of Kneehill will he conditional upon an agreement to form a Regional Recreation Board by December 31, 1999 with the goal of the Regional Recreation Board to he responsible for the operations of pools and indoor arenas in the participating jurisdictions. The Regional Recreation Board will consist JDIMIN 0 U 0 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES May 13t ",1997 of one representative from each participating jurisdiction with each representative to have equal voting power, that is, one vote for each representative on this Board 6 The current M D of Kneehill share of a capital expenditure is 441 %, this being the MD. 's percentage of total population of the municipality less 10% economic benefit for a total of 341 % of the non grantable portion of capital recreation pool and indoor arena facilities This percentage calculation will be adjusted from time to time according to population distribution in the municipality CARRIED A short recess was held from 3 15 P M until 3 20 P M Mr Jeffery then reviewed the proposed 1997 budget as prepared by the Budget Committee noting this budget and proposed tax rates cannot be finalized until AB Municipal Affairs sends the revised power and pipeline assessments which is expected after May 15/97 Mr Boake moved to table this item until the next meeting CARRIED Mr Jeffery reported the County of Mountain View, the M D 's planning partner has increased their fees for redesignation from $200 00 to $250 00 Mr Vickery moved Policy 5 -2, Cost for Amendments to land Use Bylaw, he changed to reflect an increase in the fees for applications for redesignation from $200.00 to $250.00. CARRIED Mr Jeffery reported Dube Bookkeeping Services Innisfail has offered $1 000 00, for Lots 9 12 Block 1 Plan 7015EF, Wimborne These lots were advertised for sale in the local newspaper 1997 BUDGET TABLED POLICY 5-2 - REDESIGNATION FEES INCREASED To $250.00 %aL&-Y em-%W APPROVAL OF OFFER FOR WIMBORNE LOTS 9 -12, BLocK I Mr Vickery moved to accept the offer of $1,000 00 for Lots 9 12 Block 1, Plan 7015Ef, lmborne ADJOURNMENT CARRIED Mr Hanger moved the meeting adjourn Time 3 35 P M Reeve 0� JD/MIN Mu i 1 Admin t for CARRIED 8 0 0 0 N JOHN C. JEFFERY REPORT April 23rd to May 13 "i, 1997 REPORT. Balance Forward 1 Gave 4 M.D hats and 4 M.D pins to Brian Kester for the T, Dance 2 Pending Report see attached CORRESPONDENCE. 1 April 25/97 RC #0026583 FCSS Unconditional Grant $ 2 May 1/97 RC #0026615 Municipal Assistance Grant $130 3 Apr 15 & 30/97 AB Gazette 4 April 22/97 Golden Hills Regional Division meeting minutes 5 May 13/97 Golden hills Regional Division meting agenda 6 April/97 CAESA Update 7 April /1997 Marigold Report 8 May 1997 Community Focus 9 April 18/97 AAMD &C Summary of 1997 Spring convention 10 2 "d Quarter /1997 Gov't Finance Officers Assoc of Alberta (GFOA) newsletter and conference information 11 CAAMD &C Spring Zone meeting minutes 12 April /1997 Municipal World magazine 13 Mar Apr /1997 Forum magazine 14 Spring 1997 Rural Routes magazine 15 April/1997 David Thompson Health Region newsletter 16 March/1997 Pride in Partnership (Indian & Northern Affairs Canada) newsletter 17 CEA Showcase The Value of Engineering for the Future magazine 18 April /1997 Connexion (Prov Mental Health Advisory Board) newsletter 19 April /1997 FCSSAA Community Network newsletter 20 EPIC (Environment & Plastics Industry Council) News & Views newsletter 21 AFA 1996 Report to Members 22 Apr/May 1997 AADAC Developments newsletter 23 Reynolds, Mirth, Richards & Farmer legal Bylaw Bulletin newsletter and information re municipal law seminar 24 Brownlee Fryett Municipal Law Bulletin update 25 Employment Opportunity Interim Fire & Ambulance Administrator Town of Cochrane 26 Employment Opportunity Managing Director Town of Cochrane 27 Employment Opportunity Utilities Supervisor M.D of Mackenzie 28 April/May 1997 Profit magazine 29 April 1997 The Log Jam newsletter 30 April 1997 MicroStation Manager magazine 31 Mac Warehouse sales magazine 32 Advertising Armin A. Preiksaitis & Associates (Economic Development & Planning Consultant Services) 33 Sales advertising Sudden Fun Banners 34 Advertising Telus 35 Advertising Phil Whiting Computer Services 36 Advertising Regal Auctions 37 Advertising Hydra Steer 38 Advertising Business Development Bank of Canada 39 Advertising Apple Auction Corporation 40 Seminar advertising Water and Wastewater Treatment in Canada 41 Seminar advertising Leadership & Supervisory Skills for Women 42 Seminar advertising Windows NT 43 Seminar advertising Trouble Shooting & Maintaining the Macintosh 44 Seminar advertising How to Manage Multiple Projects, Meet Deadlines, & Achieve Objectives Mmute/jgreport.doc 1 a 0 0 JOHN C JEFFERY REPORT April 23'd to May 13 ", 1997 45 Scholarship advertising Monsanto Canada Inc 46 Advertising Bride Brand Foods 47 Seminar advertising Environmental Science and Technology 48 University of Athabasca Course information 49 April 15 & 29/97 Grain News newspaper 50 April 2 16, 23 & 30/97 newspaper The Olds Albertan 51 April 22, 29 & May 6/97 newspaper Highway 21 News 52 April 23, 30 & May 7/97 newspaper The Capital HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Dau Bill & Pat Residence 2 Frere, Lawrence & Cara Pole shed 30 x 42 3 Fox, Richard Mobile home 14'x68' and small corral 4 Reimer Daltn replacement of mobile home 16'x76' 5 Marchant, Douglas & Foster, Diane Sunnyslope Mobile home with addition 6 Baerg, Brian Addition to house & garage 7 Sorenson, Murray 50 sow farrow to finish "extra' (total 400 sow) Barn 44 x70 8 Fetterly, Les Hog operation 60sow farrow to finish barn 58'x110' SW 19 30 23 W4 $175 000 00 SW 1 34 26 W4 $16,00000 SW 6 30 -26 W4 $25 000 00 SE 17 31 25 W4 $60,00000 Lot 3 4 Blk 8, Plan 4761EH, $20,00000 SW 16 30 24 W4 $40 000 00 Sl /2 25 29 26 W4 $70 000 00 SE 21 30 26 W4 $100,00000 9 Brand, Keith & Sandy SE 22 30 -25 -W4 Change in use to a hog operation Feeders - 2500 $ 10 Thurn Doug SE 29 -28 24 W4 110 sow farrow to finish hog operation also selling wieners total 1250 pigs at anytime (barns already exist) $180,00000 11 Culp Garth double wide mobile (2nd residence) 12 Grad & Walker Energy Corp !' compressor station addition - 100 HP Minute/jcjrcport.doc w NE 20 31 25 W4 $50,00000 LSD 07- 10- 34 -24 -W4 $15,00000 2 • UPCOMING DATES May 14/97 May 15/97 May 16/97 May 20/97 May 21/97 May 22/97 May 22/97 May 27/97 June 5/97 June 5/97 June 10/97 June 19/97 June 20/97 June 24/97 June 24/97 June 30/97 July 14 18/97 JD /PGNDING.DOC PENDING; FILES AS AT MIAY 13'h, 1997 M.D byelection 10:00 A.M 8:00 P M it M.D office KCRB mcetinb M.D office at 7.00 P M MLA Richard Marl at M.D office during the morning Mectmb with ATU in Rd Deer at 9.00 A.M rc Blcriot Ferry Kneehill Ambulance meeting 7.00 P M at M.D office Executive Committee meeting 9:00 A.M at M.D office E911 meeting with city of Red Deer (Mr Gordon Stewart) and towns and villages at M.D building 7.00 P M Council mccting M.D council chambcrs at 8:30 A.M Executive Committee mccting M.D office at 9.00 A.M Regional water mccting Town of Trochu at 7 30 P M Council mccting M.D council chambers at 8:30 AN Executive Comunittee mccting M.D office at 9:00 A.M M.D Golf Tournament Council mccting M.D council chambers at 8.30 A.M. CAAMD &C Special Meeting Thrcc Hills Community Centre 9.30 A.M M.D closed. 1997 Provincial ASB Tour Hosted by M.D of Woodlands & County of Barrhead *6 1 I i I • • is PENDING FILE,SAS AT MAY 13", 1997 ADMINISTRATIVE PENDING ITEMS: I Inter Municipal Assessment Department Jun 11/96 Motion draft agreement to be prepared John is looking after and getting input from other involved jurisdictions July 5/96 Meeting Kncchill Starland and Wheatland. Consensus reached re terms and draft igrecment to be prepared. July 9/96 Agreement prepared. Request to provide councillors with draft. July 17/96 Invited assessment partners to GIS meeting see item #5 July 23/96 Motion approval of draft agreement for one year period. Aug 1/96 Letters sent to all partners advising Kneehill has approved this agreement. Aug 22/96 EC #20 Wheatland County has advised their council has approved this agreement and recommend agreement be forwarded to partners for signatures Sept 3/96 Letter and agreement forwarded to Starland. Sept 19/96 EC# 18 Letter expressing concerns rc clause #2 of agreement received from Mountain View Recommend letter be sent to Mountain View confirming all partners are comfortable with the original commitment expressed by Mountain View at the first meeting. Sept 30/96 Letter sent to Mountain View c.c Wheatland Starland Dec 6/96 Meeting At Kncchill with Wheatland and Starland. JCJ to report. Dec 10/96 CM p 1 Reported joint department on hold for a year The assessor hired by Wheatland has no industrial assessment experience Starland who has a lot of industrial assessment will be contracting in assessor Quotes for this contract have varied and have prompted the Kncchill to request the AAMD &C to do a survey on assessment costs per land parcel Jan 23/97 EC #22 Mr Jeffery reported he has reviewed assessment costs from various municipalities and can find no common denominator to determine how many parcels costs or whatever an assessor is capable of handling. Costs range from $2.06 $15.27 per assessment code and total parcels handled by an assessor range from 1 000 to 14,200 parcels The M.D 's cost of $4 77 per assessment code is the 5d' lowest out of a survey of 19 municipalities Survey information forwarded to Mr Ross Rawlusyk M.D of Starland for his review and comments EC recommendation to table this matter pending comments from Mr Rawlusyk May 9/97 * * ** *RECOMMEND TO FILE THIS ITEM UNTIL CLOSER TO RETIREMENT OF MR. ED DUNAY * * * * ** 2. Linden Rubble Pit Jan 23/96 Motion to table pending Mr Boake's investigations into possible land purchasing to expand the site May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting) Aug 13/96 CM p.9 Concerns re burning pit requiring repairs, fencing trees reported. Motion approved to repair pit, install page wire fence and plant trees Acme has also requested a date be set with Linden, M.D and Acme to review problems and propose solutions Aug 19/96 Memos to Art Alex & Bob Boake Need Bob Boakc to advise of meeting date for Acme Linden and M.D to meet Sept 11/96 Acme has set date for meeting Wed Sept 25/96 at the Linden transfer site at 10:00 A.M Memo faxed to Bob and Marylea advising of this date Sept 25/96 RC #2 Road Committee met with JCJ Don Henry, Paul Ehmann and councillors from Acme & Linden to review /linden site and discuss options. Oct 8/96 CM p.8 Meeting reviewed Information agreed upon to ascertain stacking the pits to get more life from available land start negotiations to purchase balance of quarter section, west of creek get gov't regulations to enlarge pit to the south charge for dumping Acme & Linden in favour of charging Acne transfer site to be manned & open 3 days per week MD has only agreed to 2 days per week advised present costs for rubble pit is over $11,000.00 and rising current solution is not a long term solution Motion approved to table user fees, pending a report on rural /urban users at the various sites in the MD Motion approved to share costs to have the Acme site open 3 days per week Motion approved to request linden to write AB Environment re stacking pits. Motion approved to form a committee of one councilor from MD Acme & Linden to start negotiations to purchase balance of quarter section, west of creek and Bob Boake be the MD representative on this committee Oct 15/96 Letters sent to Acme & Linden advising of these motions. Oct 15/96 CM p.4 Motion approved to table user fees until all councillors present and further information be obtained regarding household and rubble dumping fees from surrounding jurisdictions Oct 22/96 CM p.4 Motion to table user fees until information from urban centres received Nov 4/96 CM p.4 Motion to negotiate with Acme and Linden not to charge user fees at Linden dump and advise of MD s concern re people dumping garbage in rural areas if fees imposed and further suggest a provision be made through taxes to recover operating costs Nov 8/96 Letter sent to Acme and Linden Dec 5/96 EC# 12 Acme has agreed, at this time that user fees not be charged at Linden Dec 5/96 EC# 13 Linden will be assessing their garbage fees in February and March and JD /PENDING.DOC 2 W PENDING FILES AS A T MA Y 13 "', 1997 indicate they want to cooperate in solving this problem (File filed in vault until further developments) 3. Lots 9 12. Block 1. Plan 7015, EF Wimborne (former lumber_yard M.D has acquired these lots through tax forfeiture. Buildings were demolished and removed from lots Lots advertised for sale Mar 12/96 Motion to leave the property listed for sale for a further year and not list with any rcaltor Mar 11/97 CM p 1 Agreed to re- advertise this property for sale Mar 24/97 Property rc- advertised with May 12/97 deadline for offers 4. Cross Boundary Garbai c Dumping Feb 27/96 Motion (in response to request from Mr Bill Purvcs -Smith Custom Woolen Mills, to use Linden Transfer Site) to propose and agreement with Mountain View to allow ratepayers to use neighbouring Jurisdiction's transfer sites conditional upon ratepayer requests Letter sent to Mountain View no response June 28/96 Mountain View advised council has approved our proposal Will be drafting up an agreement July 9/96 CM p.2 Mr Boake inquired about an arrangement with Beiscker & Rocky View It was agreed to wait and react only when a request is received. Sept 19/96 EC #28 Cross boundary agreement presented and approved. Sept 30/96 Letter and A/G fonvardcd to Mountain View Oct 30/96 EC #5 Letter received from Mountain View indicating in light of the possibility of entering into a joint agreement for a Regional Waste Management organization it may be premature to enter into a cross boundary garbage agreement EC recommended to table this agreement until Drumheller Solid Waste Management engineering study results received EC report approved by council Nov 18/96 Letter sent to Mountain View advising of EC recommendation Nov 18/96 Letter sent to Mt. Bill Purvcs - Smith, Custom Woolen Mills advising MD will allow luni to use Linden Dump for household garbage subject to any applicable fees Nov 18/96 Copy of letter to Custom Woolen Mills put in billing basket with memo to bill in 1997 for Drumheller Solid Waste per capita and forward monies to Drumheller Apr 22/97 Invoice #6351 to Mr Purvcs Smith for $18 41 the per capita charge levied by Drumheller Solid Waste Invoice paid May RC# May 13/97 Letter and $18.41 paid to Drumheller Solid Waste May /97 Telephone inquiries received from Rocky View resident interested in using M.D transfer site was advised to contact office to advise when would be using Office instructed to obtain name etc and bill the same as Custom Woolen Mills S Red Deer River Corridor intci;rated Management Plan John knows all about this and advises it has to go to another public hearing July 17/96 JCJ memo no change yet public hearing then a final draft to come 6. Braconnicr Park June 25/96 Motion to advise AB Environment M.D willing to take over park and assume ownership for $100 without any stipulations or conditions (Council concerned re sell buy back agreement) July 10/96 Acknowledgement received from AB Environment re M.D s letter This letter being forwarded to Natural Resources Service Parks Program for a response Aug 13/96 CM p 7 Mr Wayne Pcdrini District Manager AB Parks Service, met with council to discuss sell buy back agreement. Council agreed to operate park until end of this season (Sept/96) Still feel same way about sell buy back agreement Aug 21/96 Letter to sent to Mr Pcdrini confirming council s position. Sept 19/96 EC #27 Letter received from AB Environment acknowledging M.D letter of Aug 27/96 Reported Yvonne Braconnicr has requested, since M.D does not want area this land be re purchased back from the province by her family Also reported this park is used a lot as a day use area. Recommendation approved to write AB Environment advising the M.D would be interested in purchasing this property, at a reasonable price with no sell back clauses attached Sept 30/96 Letter sent to Mr Wayne Pcdrini AB Parks. Oct 3/96 EC #13 Recommendation for MD to take over park operations under the original conditions set by AB Parks with the understanding the province will never take back the park and further the Parks Committee look into solving, in the most economical manner the water problems at the park. Oct 8/96 CM p.2 Noted the terms set by the province arc to ensure the park is not used for any other purpose than a recreation area. Oct 8/96 CM p.6 Motion approved to write to Mt Vernon Water Co -op requesting consideration for an extension to commit for a water service hook up at Braconnicr Park due to negotiations regarding the transfer of this park not being completed. Oct 15/96 Letter sent to Mt Vernon Water Co -op M /PENDING.DOC PENDING FILES AS AT MA Y 13`x', 1997 Oct 15/96 Letter sent to Mr Wayne Pedruu Dec 20/97 Letter sent to Mr Pcdrini requesting an update Jan 23/97 EC# 19 Reported Mr Pedr►m has advised the transfer of the Braconnier Park to the M.D of Kneehill has been initiated. May 9/97 Phoned Wayne Pedrini and left message Mr Pedrini away until May 20/97 and will get back to us when he returns 7 Fire Agreements Acme Linden June 25/96 Tabled pending responses from towns and villages rc June 18/96 joint services letter Aug 27/96 CM p 8 Motion M.D fails to recognize Acme's good faith, to advise Acme as the village has chosen not to enter into a joint f ►re department with Linden and in light of the central dispatch system, M.D has opted not to enter into an agreement with Acme and shall continue to fund Linden fire department c.c Village of Linden Sept 4/96 Letter sent to Acme (c.c Linden) Sept 19/96 EC #26 Linden has sent letter expressing their concerns re change from 75% to 50% M.D funding and request meeting to further discuss Recommendation approved to schedule tlus meeting after the Joint services meeting Sept 27/96 Letter sent. Oct 30/96 EC #10 Linden has requested a meeting to discuss fire services EC recommended Fire Committee of Mrs Lowen & Mr Boake meet with the village on Nov 25/96 Council approved recommendation Nov 8/96 Memo sent to Mrs Lowen & Mr Boake re meeting date. Nov 26/96 CM p 7 Report on meeting presented Motion approved for 50150 cost sharing of Linden fire costs to commence effective Jan 1/97 and further Linden be advised the M.D is still willing to cost share on a 50/50 basis a joint fire department between Acme and linden where the MD would contribute 50% of capital and operating costs and the villages jointly share the balance. Further agreed Acme and linden, and not the M.D., negotiate the joint Acme Linden fire department. Nov 29/96 Letter sent to Linden cc Acme Mar 25/97 CM p I0 Letter received from Acme & District Ag Society approving a recommendation to support an agreement between acme and M.D regarding the purchase of a fire truck and 50150 cost sharing The letter also recommends any agreement with Linden be shared Linden 25% and M.D 75 %. Motion to respond to letter and reiterate M.D s position regarding one Joint fire department advise Linden rural fire area the smallest area in the M.D the M.D has a fire truck in linden, the M.D is willing to treat Acnie/Linden as one fire area with costs to be shared 25% Acme 25% Linden and 50% M.D. and further copies of this letter to be sent to villages of Acme and Linden April 8/97 CM p.3 Reported letter received from linden advising the villages of Acme and Linden have set up a steering committee to discuss joint fire protection services for the area To date the committee has met twice drawn up agreement drafts and a plan of action draft and plan to reach their goal of joint service by January 1998 In light of these negotiations, Linden has requested the M.D to continue 75/25 funding of the linden fire department for the 1997 year Motion approved to continue 75/25 funding until January 1998 at which time the funding will revert to 50150 cost sharing unless otherwise mutually agreed by the villages of Acme and Linden April 11/97 Letter sent to linden (cc Acme) advising of motion to continue with 50150 funding, as above 8 invoicing for Stivctural Fires May 28/96 Reported this issue had been brought up at the Mayors and Reeve's meeting by Mayor Joyce McDonald, Linden Motion that a recommendation be put forth to all towns and villages that fire calls to structural fires be invoiced. Letter sent to all towns and villages June 11/96 Letter sent to all towns and villages requesting input and response July 18/96 No responses back Phoned all towns and villages and faxed copy of June 11/96 letter Aug 22/96 EC #9 Reported no response received from Three Hills nor Trochu. Aug 26/96 Letter faxed to Three Hills and Trochu requesting response to June 11/96 letter Oct 8/96 CM p.9 Motion to table this item Oct 22/96 CM p 1 Reported majority of jurisdictions are in favour of this invoicing Motion approved for MD Fire Committee to arrange a meeting with the Fire Committees from the urban Jurisdictions to further discuss this issue and set rates and that prior to this meeting the urban fire committees receive input re fire rates from their local Fire Chief Oct 24/96 Letters sent to all urban towns and villages in MD requesting available dates to meet and further discuss this issue May 9/97 Update Torrington Carbon Linden Acme and Trochu in favour of invoicing for structural fires no response received from Three Hills No responses received back from Oct 24/97 letter requesting available dates for a meeting. JI)TENDING.DOC, 4 C� J • PENDING FILES AS AT MAY 13`", 1997 9. Joint Services June 18/96 Letter to all towns and villages stating revised Joint service position senior housing equalized assessment ambulance phase in 50150 per capita and equalized assessment until Jan 1/2000 at which time a review to determine impact recreation to be negotiated separately Aug 13/96 CM p.5 Reported Three Hills Trochu Linden and Torrington have agreed to this compromise Acme and Carbon have not agreed Motion to send letters to Housing Authority and Ambulance advising majority of municipalities which fund these operations have agreed to this compromise and to request ambulance funding changes effective Jan 1/97 Aug 21/96 Letters sent to Kneehill Ambulance & Kneehill Housing Corp (cc towns & villages) Sept 10/96 CM p.3 Agreed to invite all town & village councils to a joint service meeting. Sept 19/96 EC #29 Recommendation to redraft Joint service position for presentation to council Sept 24/96 CM p.5 Discussed joint services position and tabled for next Exec Comm. meeting. Oct 22/96 CM p.6 Motion approved , in view of there being no recreation joint service agreements negotiated and in view of the MD wishing to show good faith towards these negotiations the 1996 budgeted amount of $70 000.00 for urban recreation grants be distributed amongst Three Hills Trochu Acme Carbon & Drumheller based on a percentage ind average of the past three years grants and further a letter be sent to all towns and villages indicating the MD s position good faith and hope these agreements can be successfully negotiated for next year Nov 26/96 CM p.6 Agreed the MD had established a joint service position on recreation from which to commence discussions and this position be a starting point for negotiations. Recreation position based on Three Hills proposal with MD changes to the calculation of revenues (all revenues to be included) and expenses (all expenses except debenture payments and interest) and that the MD propose to share 1/3 of 44 1% of the operating deficits of arenas and 115 of 44 1% of the operating deficits of pools or the pooling of all arena and pool deficits and paid on a per capita basis, with total per capita being the entire population of the MD and with the addendum these recreational facilities could be administered by a Regional Recreation Board Dec 2/96 Letters sent to towns and villages confirming joint service meeting to discuss recreation Three Hills Tuesday Jan 14/97 at 3.00 P M at MD office Trochu Tuesday, Jan 14/97 at 7.00 P M at MD office Acme Tuesday Jan 14/97 at 8.30 P M at MD office Carbon Linden and Torrington Wednesday Jan 15/97 at 7.00 P M at MD office. Meetings held and recreation policy discussed see next item Recreation Grants and Recreation Policy/Thrce Hills Recreation 10. Recreation Grants and Recreation Policy / Three Hills Recreation June 25/96 Approved 1996 Three Hills recreational grant in the amount of $22,000.00 as an unconditional grant Cheque not issued yet Aug 9/96 EC# 10 Linden has forwarded two recreation proposals. EC recommend copy be provided to each councillor and this matter be tabled until the next meeting. Aug 27/96 CM p.8 Reported Linden had submitted a proposal for recreation funding Motion approved to table this item Oct 22/96 CM p.6 Recreation grants summarized and discussed Motion approved in view of there being no recreation joint service agreements negotiated and in view of MD wishing to show good faith, the 1996 budgeted amount of $70,000.00 for urban recreation grants be distributed between Three Hills, Trochu Acme Carbon Drumheller, based on a percentage and three year average. Oct 30/96 EC# 14 EC recommendation to pay urban recreation grant, Three Hills $28,000.00 Trochu $19 000.00 Acine $10,500.00, Carbon $8,700.00 Linden $0.00 Drumheller $2,500.00 and already paid to Torrington $1,294 46 EC reported approved by Council and letters and clicques sent out. Nov 5/96 CM p.5 Motion approved to table Joint services (including Three Hills recreation proposal) for an informal discussion at the AAMD &C convention Nov 19/96 EC# 12 Recreation grants reviewed Nov 26/96 CM p. l Motion approved to pay $2,000.0 each to rural community centres in Wimbornc Huxley and Swal%vcll Nov 26/96 CM p.I Minimum Recreation Policy adopted A policy for a minimum grant, for recreation purposes, to urban Jurisdictions that do not qualify for other recreational grants, and tlus policy be based on a $2.50 per capita, based on the population of the urban jurisdiction Dec 5/96 Letter and cheque issued to Linden $1,407 50, letter sent to village of Torrington ($0 00 ) and clicques and letters to Swalwell, Wimbornc and Huxley Jan 14 & 15/97 CM p. 1, 8 14 Council approved recreation philosophy and this be the M.D's preliminary position for the funding of operating recreation facility costs. All towns and villages pool and arena deficits to be totalled All town and villages and M D of Kneehill current population to be totalled and divided into total deficit This amount will be the maximum per capita deficit of the area. JD /PEND[NG.DOC 1 y PENDING FILES AS AT MAY 13'h, 1997 M.D of Kneehill will pay maximum per capita deficit of area to each town and village, based on urban population, to a maximum of M D of Knechill's population % of area (44.1 %) of the total town or village deficit whichever is the lessor amount M.D of Kneeh►Il will pay a minimum of 52.50 per capita to each town and village based on town and village population Recreational facilities could be administered by a Regional Recreation Board Definition of Deficit Operating revenue less M D of Knechill grants to towns and villages and reserve usage Operating expenses less debenture debt, reserves and capital Jan 14 &15/97 CM p8 14 Council met with all towns and villages to discuss and present philosophy Jan 16/97 Letters sent to all towns and villages requesting their comments on the M.D s position. Feb 6/97 EC #29 Reported Acme has advised it agrees in principle with M.D s position. EC recommend to table until all responses received Feb 11/97 CM p.6 Reported Three Hills has advised they arc in agreement with the M.D 's proposal and request a three year agreement reflecting this position be prepared ASAP Feb 11/97 CM p.6 7 Response received from Linden stating they arc basically in agreement except for following more rural ratepayers in the Linden area the amount of assessment in the area due to intensive livestock operations is substantial and those people's tar dollars are being used to fund recreational facilities in other areas Linden suggests the deficit be left in place and a per capita minimum recreation policy be dropped to $2.00 per capita based on both urban and rural populations M.D noted intensive livestock operations arc assessed the same as farm operations and there is no additional assessment levied on improvements except for residences which are assessed in the same manner for both farm and intensive livestock operations M.D also agreed a recreation policy not agreement, would be prepared to address recreation funding of pools and indoor arenas Motion to send a letter to Linden clarifying the assessment of livestock operations Feb 20/97 EC #23 Trochu has advised it has approved the M.D 's proposal providing the words "whichever is the lessor amount' is deleted from the proposed policy and providing the Trochu pool is not included as it is covered under a separate agreement EC recommendation to wait until all responses are received before reviewing this matter 15 AB Senior Summer Games April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid Committee in their bid to host the 1998 games in Three Hills and area. Letter sent. April 25 /96Rcevc Marz also sent letter of support June 25/96 CM p 10 11 Reported Three Hills successful with their bid. Discussion on golf Course Road re possibility of applying dust control on the road prior to the games July 9/96 CM p.8 Reported Three Hills Golf Course applying for CFEP (Community Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games In preparing this grant the golf course had requested the use of the M.D name on the donation list for providing gravel and grader work in the amount of $2 450.00 with the clear understanding this has not been approved by the M.D council . Mar 26 /97Ncwspaper report on Feb 10/97 town minutes reports the AB Senior Gaines Society has budgeted for a $30,000.00 donation from the town and M.D. As a residential lot is valued about $15,000.00 this would be the town s portion of the contribution Mar 26 /97Jolnn spoke to Jack Ramsden and was advised Greg Skotlieim mentioned this in his original l presentation to the Sumner Gaines It was a suggestion from the original budget committee with no input j from the M.D 16. Buffalo Jumii Parlc Aug 13/96 CM p 7 Council discussed possibility of developing park for overnight camping etc Discussed meeting with Carol Haley when she was next at M.D office to further discuss. No dates have been set for Ms Haley to come to office Aug 27/96 CM p.4 Noted Glen Wagstaff would be arranging a meeting with Carol Haley MLA when she is next in MD office Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for Glen to meet with Carol when she is next in office, if Glen makes other arrangements to advise office. Sept 16/96 Appointment made for Glen to meet with Carol Haley Sept 27/96 at M.D office (10:30 A.M.) Glen advised by phone Nov 5/96 CM p. l Mr Wagstaff requested this pending item remain on pending report, noting Ms Carol Haley had indicated the province may be interested in some type of partnership with the • municipality for the park operations Dec 10/96 CM p.2 Mr Wagstaff reported Carol Haley had inquired whether the MD would be willing in forming a partnership with the province to oversee the park Agreed MD was interested and further agreed to have the parks Committee of Councillors Wagstaff' & Hanger prepare some recommendationsP, / o< Dec 18/96 Memo given to Councillors Hanger & Wagstaff 17. M.D. Flaa Poles i June 25/96 CM p.12 Building Conim reported costs for fibre glass poles $1280.00 each plus JD /PENDING.DOC . J. PENDING' FILES AS A T MA Y 13'4,1997 GST Motion to table July 9/96 CM p.3 Agreed to explore option of making own poles Motion to table July 23/96 CM p.2 Motion to table until information received. Aug 21/96 Phoned Keith Smith to get prices for 2 flag poles at Keivers and 2 flag poles for office F May 9/97 RECOMMEND TO FILE THIS ITEM * * * * ** 18. AT&U Secondary Partnership Program Review Request Oct 8/96 CM p.3 Rob Penny & Mike Znak AT &U met with council to review various issues including 75/25 partnership sharing of this program Motion approved to request AT &U to review these cost sharing arrangements. Oct 15/96 Letter sent to Rob Penny May 9/97 No response received yet 19. Sharon Dclormc Water Account, Swalwell Oct 22/96 CM p.8 Reported Ms Dclormc unable to pay outstanding water account ($139 73) and that she was no longer in receipt of Social Assistance Motion to table pending report from Mr Hoff Nov 5/96 CM p.6 Report from Mr Hoff that Ms Dclormc trying to obtain work and confident she will be employed by Nov 15/96 Motion approved to contact AB Social Services on behalf of Ms Dclormc to obtain information regarding this matter and further the water not be turned off until this information received Nov 18/96 Letter sent to AB Social Services Drumheller Nov 18/96 Letter sent to Ms. Dclormc advising of council s decision Dec 5/96 EC# 14 Letter received from AB Social Services indicating it appears the water arrears arc a result of money mismanagement and occurred wlien Ms Delorme was receiving Social Assistance Recommendation approved to request Ms. Dclormc keep her water consumption charges current and make arrangements to pay the arrears Dec 17/96 Letter sent to Ms Dclormc advising her water would not be turned off providing she commenced payment on her current water charges in addition to making some payment towards the arrears balance She was requested to contact the M.D office prior to Dec 24/96 to make these arrangements Jan 9/97 EC #26 Reported Ms Dclormc had not contacted the M.D office to make arrangements for her water account. Recommendation to sent another letter advising this water account must be cleared up and paid in full by May 1/97 and failure to do so will result in the water services being turned off until this account is paid in full Jan 21/97 Letter sent Advising Ms Dclormc of the EC recommendation. Apr 24/97 Copy of Jan 21/97 sent to Ms. Dclormc May 1/97 Ms. Dclormc phoned office and John gave her an extension to May 12/97 when she agreed to make a `substantial" payment on her water account 20. Dennis Smyth Request for Water Hook Up NW 34 -32 23 W4 EQUITY PHASE II July 3/96 Memo from John to Alex Cunningham to price out the costs for water hook up for Mr Smyth July 9/96 CM p.3 Report of this request discussed by council Also reported Mr Smyth had requested if he could install line himself as he had a backtioc Equity policies reviewed. Motion to advise Mr Smyth of policies and should the M.D contract this work he would be welcome to bid on this project. July 19/97 Letter sent to Mr Smyth advising of policy (minimum $14 000.00 or actual costs), Alex looking into costs and will advise of estimate welcome to bid on project if contracted. Oct 2/96 Letter received from Mrs Monica Smyth King requesting hook up, amortized payments and for Denny to supply tractor and labour for installation Oct 8/96 Placed on agenda as late item and tabled. Oct 22/96 CM p.5 Letter reviewed. Motion to advise Mrs. King of policy estimate for hook up $20,000.00 should Mrs King request this service it would probably be tendered and approval for hook up onto this system would be subject to signing an agreement and the terms payments and conditions, as set by M.D policy for this water system Oct 28/96 Letter sent to Mrs Smyth King providing the estimate project would probably be tendered if contracted, son could bid on installation and requesting she advise if interested in pursuing the project. Dec 10/96 CM p I Agreed to file this pending item no response received. Feb 11/97 Mrs Monica Smyth telephoned to inquire about this matter Reviewed file with her Feb 12/97 Mrs. Monica Smyth and her husband came into office to further discuss felt M.D did not address all their questions in their Oct/96 letter Smyth Kings want to know if M.D will finance either fully or partially the water hook up costs, if so, under what terms, would like less than 7% in view of current interest rates and also would like 20 year term would like hook up in 1997 Advised M.D road projects already scheduled and work would be contracted Feb 25/97 CM p 7 Reviewed requests Also noted other parties may be interested in hook up onto Equity system (Boner's) Also reported PFRA could provide technical and possibly financial assistance in this matter Motion approved that the original petitioners for the Equity Water form Phase I of the project and phase 1 be considered completed. Agreed not to finance the Smyth Kings Motion approved to investigate the possibilities of a Please II PFRA be requested to provide technical and if M /PENDING.DOC 40 N • PENDING FILES AS A T MA Y 13`h, 1997 possible, financial assistance ask Three Hills if water system had capacity to provide for a Phase II, advise Smyth Kings of possible Phase 11 March 5/97 Letters sent to Three Hills Mrs Smyth King & PFRA. Mar 24/97 Mrs Monica Smith King came into office Phoned Myron at PFRA and he advised they would be doing a work plan at the beginning of April Mrs Monica Smith King then spoke to Myron April 22/97 CM p.5 Reported the town of Three Hills have advised they have sufficient water production capacity to handle a possible Equity Water Phase 11 and look forward to working cooperatively with the M.D on future water plans Motion approved to table this matter until report received from PFRA. 21. FCSS Funding and Regional FCSS Board Dec 10/97 CM p.5 Reported Three Hills had extended an invitation to meet with them and other jurisdictions in M.D to discuss the possibilities of forming some sort of regional FCSS program Motion approved to meet and that town to make all arrangements Dec 18/96 Letter sent to three Hills advising of above motion Jan 27/97 CM p.2 Reported that joint meeting date had been scheduled for Wednesday, Feb 19/97 at 7.00 P M at Three Hills Community Centre Feb 1 1/97 CM p.4 Reported, effective April 1/97 all FOSS funding will become conditional Requests for an extension for unconditional funding to Dec 31/97 may be requested prior to Feb 15/97 Discussion re conditional funding and possible other projects to fund with FCSS dollars 80/20 contributions Motion to request an extension beyond April 1/97 to move to conditional funding. Motion to commit to participating in FCSS conditional funding and investigate other programs to fund with FCSS grant monies, focusing on programs that will provide positive effects upon the community and possibly address emergency or unique distress situations Feb 14/97 Letter sent to Mic Farrell FCSS requesting unconditional funding extension Feb 25/97 CM p.9 Joint meeting reviewed Further meeting scheduled for Mar 26/97 Motion to appoint Mrs Lowen as the M.D representative to attend this meeting Requests for budget information for Three Hills FCSS programs requested Reported total FCSS funding for all jurisdictions in Knechill Mar 5/97 Memo to Mrs Lowen rc appointment and meeting date. Mar 26/97 Agreed at meeting to have FCSS representatives attend next meeting to review program funding ctc May 5/97 Mic Farell, FCSS Director, Edmonton, Diana Mellor, Director of Community Services Drumheller and Ron Lumb AB Social Services Drumheller attended meeting and reviewed programs. Motion unanimously carried by the M.D and towns and villages representatives that each municipality appoint a member to sit on a steering committee to develop a regional FCSS program within the M.D of Knechill May 8/97 EC #28 Town of Three Hills faxed letter to M.D advising of motion at FCSS meeting and requesting the M.D fax its decision to all jurisdictions EC recommendation to have Maryica Lowcn and Otto Hoff the KCRB representatives both facilitate the regional FCSS meetings as M.D representatives 22. ATU Land Transfer Pt. SW 34 29 21 W4 (small cut off area adiacent to SH 837 Feb 6/97 EC #24 ATU has requested the title for this small cut off area be transferred, at no cost, to the M.D as it does not require this parcel Feb 18/97 Letter sent to ATU advising it will accept the transfer Mar 6/97 EC #7 Transfer documents forwarded and signed. Mar 24/97 Transfer documents returned to ATU for further processing. 23._ AgPro Grain Inc. (Saskatchewan Wheat Pool) Mar 25/97 CM p 6 Reported Sask Pool has announced a major expansion and grain handling terminal for Trochu area and will be arranging town hall meetings with area residents to discuss this project. Noted that the company had not discussed this project with the M.D Motion to accept and file as information Apr 17/97 EC #13 Reported R. Vickery attended open house for AgPro who is proposing to build a new grain handling facility at Trochu (SW 5 33 23 W4) Discussed rail crossing and Highway 21 access M /PENDING.DOC w 8 �O, l "A FCSS (80 %) Jurisdiction (20"/x) Total M.D Knechill $79,202.00 $19800.50 $99002.50 Three Hills $62,856.00 $15714.00 $78,570.00 Trochu $15,246.00 $3,81150 $19,057 50 Acme $ 8,858.00 $ 2,214.50 $11 072.50 Carbon $7345.00 $ 1 836.25 $ 9 181.25 Linden $ 8,472.00 $ 2 118.00 $10,590.00 Torrington $ 2,975.00 $ 743 75 $3,71875 ---------------------------------------------------------------------------------------------- Total $184,954.00 $46,238.50 $231,192.50 Mar 5/97 Memo to Mrs Lowen rc appointment and meeting date. Mar 26/97 Agreed at meeting to have FCSS representatives attend next meeting to review program funding ctc May 5/97 Mic Farell, FCSS Director, Edmonton, Diana Mellor, Director of Community Services Drumheller and Ron Lumb AB Social Services Drumheller attended meeting and reviewed programs. Motion unanimously carried by the M.D and towns and villages representatives that each municipality appoint a member to sit on a steering committee to develop a regional FCSS program within the M.D of Knechill May 8/97 EC #28 Town of Three Hills faxed letter to M.D advising of motion at FCSS meeting and requesting the M.D fax its decision to all jurisdictions EC recommendation to have Maryica Lowcn and Otto Hoff the KCRB representatives both facilitate the regional FCSS meetings as M.D representatives 22. ATU Land Transfer Pt. SW 34 29 21 W4 (small cut off area adiacent to SH 837 Feb 6/97 EC #24 ATU has requested the title for this small cut off area be transferred, at no cost, to the M.D as it does not require this parcel Feb 18/97 Letter sent to ATU advising it will accept the transfer Mar 6/97 EC #7 Transfer documents forwarded and signed. Mar 24/97 Transfer documents returned to ATU for further processing. 23._ AgPro Grain Inc. (Saskatchewan Wheat Pool) Mar 25/97 CM p 6 Reported Sask Pool has announced a major expansion and grain handling terminal for Trochu area and will be arranging town hall meetings with area residents to discuss this project. Noted that the company had not discussed this project with the M.D Motion to accept and file as information Apr 17/97 EC #13 Reported R. Vickery attended open house for AgPro who is proposing to build a new grain handling facility at Trochu (SW 5 33 23 W4) Discussed rail crossing and Highway 21 access M /PENDING.DOC w 8 �O, l "A i • n U PENDING FILES AS AT MAY 13`x', 1997 April 22/97 CM p.2 Motion to write MLA Richard Marz and request the M.D be involved in discussions between AgPro and ATU re Highway 21 May 2/97 Letter sent to Richard Marz. 24 PA Svstem for Council Room Apr 17/97 EC #23 Recommendation to purchase PA system (that includes portable on/off microphones) at a cost of approximately $15 000.00 and this system be demonstrated at a SDAB prior to purchase Apr 22/97 CM p.2 Motion to request AAMD &C obtain PA information from other jurisdictions (types of systems used and evaluations) May 2/97 Letter sent to AAMD &C requesting this information. 25. AAMD &C Group Loup, Distance SavinLs Plan Apr 17/97 EC# 17 AAMD &C has recommended the group long distance savings plan offered by Sprint. EC recommendation to have Alex Cunningham look into the proposal Apr 25/97 JCJ memo to Alex 26. Ag Exhibition Group Apr 17/97 EC# 15 Apr 8/97 Ag Exhibition minutes report that a motion had been made for the M.D not to be involved with this committee motion approved to disband the committee and those still interested to form another committee without M.D involvement. EC recommendation for M.D to cease mvolvcment and the Ag Exhibition trust account (balance of $812 11) be kept, as is until the exhibition group is organized and these funds can be transferred TRANSPORTATION PENDING ITEMS 1 AAMD &C Petroleum Products BuyinL Group July 25/95 Motion approved to participate in this group buying Various correspondence since then but to date not yet operational we are still purchasing petroleum from Linden Co -op July 9/96 CM p.2 Mr Jeffery reported this group should be operational by July 16/96 Aug 9/96 Group has contract in place. Executive Committee recommending M.D go with group as financially bcncfittmg. Aug 13/96 EC report approved Aug 21/96 Letters sent to All Things Energy Linden Co -op (cc to Ken McLean school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising of same. Sept 12/96 Letter sent to AAMD &C requesting school division have their own account and be billed separately for their fuel purchases through this group Oct 1/96 M.D using Petroleum Products Buying Group to purchase fuel, School Div Has separate account from the M.D for their fuel purchases. ** *RECOMMEND REVIEW COSTS PRIOR TO APRIL 1/97 * ** (Management fees waived for first six months) May 9/97 Phoned Ken Maclean/Thch -na at Trochu (school division) and they advise Petroleum Products are still about $0.01 cheaper per litre for diesel Laurie B advises so far not being billed for management fees No invoices yet received for May /97 2 Schmautz Pit S' /z 20 -32 26 W4 Apr 23/96 Motion approved rental of lands to Rick Liebcl from May 1/96 Apr 30/97 for total of $9 000.00 with $5,000.00 payable May 1/96 and $4,000.00 payable Nov 1/96 Jun 6/96 EC# 17 Carrying on with plans for relocation of Torrington Rubble pit to this location and water table testing to be done (Survey has been completed and MPC proceeding with subdivision) Jun 26/96 Letter from Barry SJolie inquiring about this file Jul 3/96 Letter to Barry advising M.D proceeding with water testing and upon receipt of provincial approval for the relocation of the rubble pit to this site we shall be proceeding with subdivision application June 25/96 Torchinsky Eng Invoice #6805 $4,646.48 & invoice 6882 $1946.01 Mar 11/97 CM p.2 Letter received from Mr Stewart MacKinnon, AB Environment, advising the site would be suitable for a transfer station but does not meet the requirements for a dry waste site (Class III landfill), the site is not hydrogeologically suitable and would not provide the required containment The proposed development does not meet the standard set back requirements from the shore of the creek The letter recommends the M.D. investigate other sites and explore the potential for further development at the existing site (Torrington) Motion approved to request Mr Al McMillan, AB Environment, undertake a site survey of both the Torrington transfer site and the proposed Schmautz transfer site and be made aware of the options available for garbage disposal at these areas. JD /PENDING.DOC U PENDING FILES AS AT MAY 13'h, 1997 April 6/97 Lonnie met with Mr Stu MacKinnon and inspected both sites Mr MacKinnon advises if the cells were moved back 300 in from the creek it would fly along with other requests manned sites set back 300 nn. monitoring wells secured siles(fenccd) He will write the M.D a SAP / or letter outlining what he feels are the issues. 3. PRFA Regional Mountain View /Kncchill Water Study Sept 12/95 Motion to request PFRA look into possibility of regional Mountain Vicw/KnCChill water study IAy i3 l97 Sept 14/96 Letter sent to PFRA no response 1 Note PFRA is currently undertaking a Kncchill water study,,, Frr� May 9/97 No response d PFRA Well and Groundwater Survey Feb 27/96 CM p 7 Approval to extent well survey project to cover the entire municipality and to amend the CAESA farm based agreement with the ASB to include the well survey as a new project. Apr 9/96 JCJ #3 CAESA funding approved. Apr 11/96 Receipt from CAESA $33,000.00 Jan 23/97 EC #8 Reported study should be completed by end of Feb /97 A portion of north cast of MD left to do EC recommend accept and file Feb 12/97 Received $37 276 43 Mar 14/97 Study complete and report finished. Mar 25/97 PFRA report submitted Total project costs $70,825.38 total paid by PFRA $70,825.38 (3 installments) G� * *RECOMMEND FILE THiS ITEM * ** S PFRA Preliminary Enzincerinu Desian Three Hills South & East Area Oct 8/96 JCJ #2 Reported PFRA at no cost to MD would like to do preliminary engineering design to tic in with existing CAESA well survey program Oct 15/96 Letter sent to PFRA advising council approves ** *Recommend file this item * ** 6. Blcriot Ferry transfer from AB Transportation June 27/95 JCJ Report #2 Ivan Pcrrich has advised AT &U looking at transferring Blcriot Ferry JCJ requested Ivan keep us informed nothing further reported July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about this matter Aug 26/96 Letter sent to Rob Penny requesting update Sept 19/96 EC# 1 AT &U has advised province proposes to transfer ferry to local jurisdictions ASAP Prior to transfer AT &U proposes to replace existing ferry Drumheller Reg. Chamber of Dev & Tourism has expressed an interest in operating this facility Recommendation approved to write AT &U requesting ferry usage and cost information letter to Drumheller Reg. Chamber of Dev Advising M.D interested in attending their meeting on Oct 15/96, letter to Starland inquiring about their intentions regarding this ferry Sept 26/96 Letters sent. Oct 4/96 JCJ attended meeting at Starland with Badlands Starland, Drumheller, Drumheller Regional Chamber of Development & Tourism and AT &U Given Discussion Paper from Chamber of Dev & Tourism Reviewed all tourist attractions in the area Advised Chamber of Dev & Tourism arranged meeting with various provincial Ministers on Oct 15/96 to discuss their proposal to take over the operations of the various tourist attractions Oct 8/96 CM p.4 Motion approved to fax letter to Chamber of Dcv &Tourism, with copies to Starland, Badlands, Drumhcllcr advising MD feels premature to meet with Ministers need more discussions with stakeholders Oct 8/96 Letter faxed Oct 22/96 CM p.2 Reviewed letter from Starland and Klondyke Ferry agreement. motion approved to met with Starland, prior to meeting with Hon Butch Fischer at AAMD &C convention and to have Starland and Kncchill jointly discuss this issue with the Minister at the convention. Nov 5/96 CM p.4 Motion approved to table this matter until discussions with Starland. Nov 12/96 Met with Starland Agreed Kneclull on behalf of both municipalities negotiate with AT &U regarding the administration and operation of the ferry Nov 12/96 Letter drafted to Minister advising of Kncchill /Starland consensus Nov 13/96 Meeting with Rob Penny and Minister also Starland present. Presented letter Nov 19/96 EC #4 Recommendation to invite Rob Penny to meet with Road Committee to negotiate terms of this ferry agreement Recommendation approved. Nov 29/96 Letter sent to Rob Penny Jan 9/97 EC #17 Reported Road Committee and John met with Rob Penny on Dec 19/96 to discuss terms of agreement Mr Penny will be drafting an agreement and getting back to us. Jan 14& 15/97 CM p.4 Reported Butch Fischer had responded to letter and meeting during Nov AAMD &C Convention and acknowledges the M.D.s of Starland and Kncchill have agreed Kneclull, on behalf of both jurisdictions will negotiate terms for the administration and operation of the ferry JD /PENDING.DOC 10 w s r • • I PENDING FILESASATMAY13 ", 1997 Mar 6/97 EC #8 Draft agreement received based on Klondyke agreement. Annual payment to M.D is $91000.00 derived from actual costs to launch operate and dock the ferry plus an estimated amount for "extras" to allow for replacement of parts. EC recommendation to approve this draft agreement. Mar 11/97 PWS #5 Reported Ledcor rebuilding ramps for the ferry and requesting a road ban waiver for cement pumper Motion to approve road ban waiver Letter sent to Ledcor Mar 17/97 Letter sent to Rob Penny advising draft agreement has been reviewed and approved and requesting copy of contract with Ledcor for ferry operations Apr 3/97 EC #3 Reported Alberta Transportation and Utilities has sent a copy of the Ledcor operating agreement for the ferry May 9/97 Meeting arranged with ATU on May 20/97 9.00 AN Red Deer 7 Mt. Vernon Water Co -on Proicct issues Aug 9/96 EC #9 Request from Co -op to place water pipeline in road allowance ditch Recommendation approved to revise current pipeline crossing A/G to address and apply to this water project. Aug 13/96 CM p.2 Public Utilities Agreement for Low Pressure Water Distribution Pipelines approved as presented Aug 21/96 Letter and A/G sent to Co -op. Aug 22/96 EC #3 Co -op has requested price from M.D to do the reseeding in the ditches 55 km Exec Conan recommended this matter be referred to Council Aug 27/96 CM p 1 Lonnie & Art requested to obtain rates for equipment rental for this work. Sept 5/96 EC# 16 Recommendation the rental rates for equipment rentals to the Co -op be set at the rates listed in the AB Road Builders Heavy Construction Assoc 1995 Equipment Rental Book less 5% this being the same rental rates for towns and villages as per M.D policy 13 14A. Sept 10/96 CM p 1 Reported Vern Crawford had met with Lonnie to discuss the project and possibility of M.D being the contractor Lonnie advised Vern this would have to be a council decision. Sept 12/96 Letter sent to Co -op re rental equipment rates Sept 19/96 EC #5 Co -op has inquired about renting the M.D pusher Recommendation this request be approved and the rental rate be as per policy 13 14A that being $125.00 per hour (includes pusher truck and 3 men) Sept 19/96 EC #15 Paul Van Doren inquired whether M.D would be interested in purchasing share in the Co -op for $14,000.00 This would ensure hookup on the system at some later date. Recommendation to purchase share subject to clarifying the amount of water line footage included in this water hook up Sept 19/96 EC #17 Town of Three Hills has approved a motion to pay 1/2 of 1/3 of the Mt. Vernon water hook up costs at the Three Hills Airport. Recommendation M.D only pay 1/3 of 1/3 of these costs, as this percentage reflects the cost sharing arrangement for the airport (town 2/3 M.D 1/3) Sept 24/96 CM p.2 Discussion re council's principles re Co -op agreement and multiple hook ups for one hook up price. Motion approved EC #15 & #17 not be accepted and removed from report Also agreed EC #5 re equipment rental rates was appropriate. Sept 27/96 Letter sent to Co -op advising of rental rates for the pusher Dec 5/96 EC #2 Crossing agreement for low pressure water distribution pipelines signed by co -op and returned. Recommendation to execute document Feb 11/97 CM p.3 Mr Hanger reviewed his concerns with this project lines in ditch sinking will occur- Co -op will have to return to project and backfill leaks could saturate road and cause damages that whole M.D would have to pay to have repaired. Liability for lack of backfilling etc. M.D undertaking part of this work and liability of same; preference to have water lines out of ditches Motion to have Mr Hanger and Mr McCook review the M.D s road crossing agreement with the Co -op Feb 14/97 Agreement faxed to Barry Sjolie Brownlee Fryctt Feb 25/97 CM p.6 Reviewed legal opinion rec d from Barry S,jolic The agreement is binding upon the M.D for 10 years. Each crossing of the M.D s right of way by the Co -op water line must be approved by the M.D upon submission of a detailed plan for the proposed crossing prior to any work being undertaken If the Co -op and M.D cannot agree, the AB Energy & utilities Board will determine where the pipes can be placed with regard to municipal roads Motion approved to advised Co -op of SH 583 (east of Highway 21) project and possible extension to Braconnier project and that no water lines can be installed along the road allowances of these projects until the road work is completed as the grade lines cannot be determined until project completion. Another motion approved that the M.D not provide any manpower nor equipment to the Mt Vernon Water Co -op for their proposed water line and further all previous motions to provide these services be rescinded. Further noted this information could be included in one letter to the Co -op Mar 6/97 EC #1 EC reviewed Feb 25/97 motions EC recommendation to have two letters sent to the Co -op first letter explaining the SH 583 project, second letter noting the possibility of other road projects and advising the Co -op the M.D s road program has been scheduled and the M.D will be unable to perform any work for the Co -op either machinery or manpower as no time allocation has been scheduled for the Co -op s proposed project. Mar 14/97 Letter sent to Coop advising of the SH 583 project and timelines and another letter advising the M.D will be unable to perform any work, either machinery or manpower, as no time allocation has been scheduled and the construction work schedule has been compiled. JD /PENDiNG.DOC 11 0 • PENDING FII.E.V AS AT MAY 13`h, 1997 Mar 20/97 Brownlee Fryett invoice re Mt Vernon agreement $378.00 plus GST Mar 25/97 CM p.3 Mt. Vernon delegation met with Council to discuss project concerns (SH 583) Motion approved to sent Coop a letter clarifying the SH 583 road project and timelines ad the M.D s desire to cooperate and provide the Coop with the specific survey information when received along with the contractor project coinmencement dates Also requested the Coop provide engineer drawings of their project and their contractors name April 4/97 letter sent to Coop advising of the SH 583 project and requesting their project engineer drawings and contractors name * ** *RECOMMEND FiLE THIS ITEM * * ** 8. Canada Agri Infrastructure Road Program July 9/96 CM p 5 Report of this program and motion to obtain information re grant (road counts, road impacts due to elevator closures etc.) July 17/96 JCJ memo to PWS to obtain information and traffic counts July 23/96 CM p 4 Possible roads eligible for this funding listed and staff to determine eligibility Aug 13/96 CM p.9 Motion to approve Wimborne Road (9 mile project) to be submitted for this funding subject to meeting criteria Aug 16/96 JCJ memo to PWS Note to PWS to apply for this funding for Wimborne Road project. Aug 29/97 Letter sent to Torchinsky Engineering requesting the preliminaries, bridge files and cost estimates for Wimborne Road project so application for funding under Canada Agri Infrastructure could be applied for Nov 5/97 CM p.3 Reported the Wimborne Road did not meet grant criteria for traffic counts current traffic counts were 64 vehicles, grant criteria is 250 vehicles, including a minimum of 50 trucks per day Discussed unknown impact on the road from rail line and grain elevator closures Motion approved to submit grant application including an outline of the change processes the M.D projects will occur on local roads resulting from the impact of rail line and grain elevator closures Nov 18/96 Letter and application submitted Jan 6/97 Letter sent to Tom Forgraves, Canada Agri Infrastructure with another copy of Torchmsky's cost estimates for the project and advising the Wimborne AB Wheat Pool will not be accepting any more grain after Dec 31/96 and the elevator is scheduled for demolition Jan/97 This effected rail line closure is the CP line between Wunborne and Acme. Feb 11/97 CM p.3 Reported the M.D s application for funding the Wimborne Road under this program has been rejected ** *RECOMMEND FILE THIS ITEM * ** Mar 14/97 Applied for the SH 583 cast project for funding and project denied. Apr 2/97 RC #26468 Prov Infrastructure funds $63,232.84 received (province s share) Apr 17/97 EC #8 Recommendation to apply for funding for the SH 836 from SH 575 to village of Carbon boundary 2 mile pavement overlay Apr 22/97 CM p. l Motion to deliver a letter to Dusty Poxon mayor Carbon inviting the village to participate with this project on their portion of this road. May 1/97 Application for funding for SH 836 sent into Canada Alta infrastructure May 1/97 Letter written to Dusty Poxon and Otto Hoff hand delivered it on May 5/97 writing letter May 7/97 Fax received requesting additional information regarding the M.D s application for funding. Letter sent with responses to queries 9. SH 806 Proiect (from north of Linden to SH 583) and SH 583 concerns July 23/96 CM p.3 Problems re SH 583 overlay on old pavement structure reported. Concerns re SH 806 project expressed as base is very poor Agreed to draft letter and meet with ATU to further discuss. Aug 9/96 EC #8 Meeting arranged with Rob Penny to meet with council Oct 8/96 to discuss this matter Aug 13/96 PWS #4 PWS recommends wait for design and other information re SH 806 before writing letter Aug 27/96 CM p 1,4,5 Comments re road project and SH 806 road ban enforcement etc. Oct 8/96 CM p.4 Rob Penny & Mike Znak met with council Discussed problems & concerns. Motion approved to have Torchinsky Engineering provide estimates for 8.5 and 10.0 metre road width for SH 806 Oct 10/96 Letter sent to Torchinsky requesting these estimates for Nov 5/96 council meeting. Oct 22/96 CM p.2 Discussed road and safety concerns on SH 806 Motion approved to prepare letter for meeting with Minister ant AAMD &C convention Letter prepared and discussed with Minister Nov 13/96 Minister to advise. Jan 14/97 CM p.4 Letter received from Butch Fischer ATU feels 8.5 metre width adequate 1D/PENDING.DOC w 12 PENDING' FILES AS AT MAY 13`", 1997 for traffic volumes ATU will address curves and rebuild to 10 metre width Motion approved to propose to ATU the MD undertake, at its own cost the widening of this project to a 10 metre width, except for the hill cuts and curves ATU be responsible for the costs to address the hill cuts and curves and the required culvert/pipe ATU be fully responsible for the overlay of this project and share the base course costs under the arrangements of the partnership program (75/25) Jan 21/97 Letter sent to Minister outlining M.D proposal Feb 25/97 CM p.3 4 Letter received from Minister AB Transportation will pay (75/25) for the regrading base and paving of substandard horizontal curves vertical curve and upgrading of any bridge structure to a 10 metre width standard They will not cost share to grade and base widen the remaining sections this must be 100% M.D cost. Clarification of province's commitment requested Motion approved to obtain more information and table until next meeting. Mar 11/97 CM p.4 Report on meeting with Rob Penny Mr Penny has agreed to re -look at project. Mar 31/97 Letter sent to new Minister Walter Paszkowski requesting reconsideration for a 10 in road width Mar 13/97 Letter to ATU reviewing Mar 6/97 meeting and requesting M.D be present when ATU inspects SH 806 Apr 8/97 CM p 1 Discussed possibility of having local residents sent letters to the MLA regarding this road Mr Boakc advised he would discuss this matter with local residents Apr 11/97 Memo to Bob Boakc re above 10. SH 837 in SE 27 29 21 W4 Erosion Problems Oct 8/96 CM p.4 Problems of erosion slufTing and slides discussed with Rob Penny and Mike Znak AB Environment concerns discussed. especially the M.D 's dumping of slide materials into the river Agreed to get engineering data and discuss with Ministers at Convention Oct 15/96 Letter to ATU, Red Dcer, requestiig road designs for this portion of road be sent to Torchinsky Oct 30/96 EC #1 Reported John and Lonnie met with AB Environment to review erosion problem AB environment has recommended MD apply for grant to undertake an engineering study to determine impact, if any, from the dumping on the river habitat Nov 7/96 Letter prepared for Ty Lund and also letter to Butch Fischer Nov 12 & 13/96 Met with Ministers at Convention and discussed this issue. Jan 14/97 CM p.4 Response received from Butch Fischer advising it would be inappropriate for his department to commit to any level of participation prior to reviewing the results and recommendations of the study to be undertaken by AB Environment. Mar 7/97 Copy of memo from Ty Lund to Butch Fischer re SH 837 slides. No study on the impact if fish habitat resulting from the M.D depositing materials from the natural slides into the river AB Environment does not require the M.D obtain permits to deposit this material into the river and feels this process is natural and not impacting anything. 11 Lorrin Bacrg Weigh Scale July 23/96 CM p.5 Request received from Mr Bacrg for two approaches off SH 806, at his residence SE 30 30 25 W4 He is proposing to install a weigh scale for community use Motion approved to table until appointment can be made for Mr Baerg to meet with council to further discuss. Aug 13/96 CM p. 8 Inquiry received from Mr Bacrg re SH 806 project and whether the road would be widened by his residence as he is planning a weigh scale at this site Motion approved to extend SH 806 project approximately 1 % miles south of correction line Mr Baerg would also like to meet with council, after harvest to discuss weigh scale proposal Aug 21/96 Letter sent to Mr Bacrg advising him of project extension and requesting he contact MD after harvest, to arrange meeting Fcb 6/97 Letter sent to Mr Bacrg requesting him to advise re status of this matter Feb 1 ir97 Mr Bacrg telephoned office and spoke to Lonnie about this Mr Baerg will write a letter to council 12 SH 836 Culvert West of SW 20 -30 22 W4 Oct 8/96 CM p 7 Reported Mr Gordon Snell has built a dam on the land he rents at SE 20 30 -22 W4, and this will divert the natural path of the water from the culvert on SH 836, at this location Motion approved to request AB Environment, Water Resources to investigate this situation Oct 15/96 Letter sent to Mr Kent Berg, AB Environment. Dec 10/96 EC #5 Mr Kent Barg AB Environment has inspected this site and will be referring this matter to the departments Enforcement Committee with the objective to have this matter resolved prior to spring run off 13 Access to private lands via M D. Roads Apr 22/97 CM p.3 Re Road Comm #4 Renaissance 16 -5 29 -20 W4 Road Committee recommendation to have a bylaw drafted to deal with access onto private lands via M.D road allowance May 2/97 Letter sent to Glen Scott Brownlee Fryctt, requesting a legal opinion on the possibility of having an agreement in place where a party requesting permission to use undeveloped road allowance to gain access to a private road which in turn accesses more road allowance (e.g. a route JI)MENDiNUDOC . w 13 PENDING FILES AS AT MA Y 13`h, 1997 around a coulee using both private and M.D road) and with the M.D allowing the development of the undeveloped road allowance on condition the private portion of the road be used by the public to access hard to reach locations. 14 Canadian Cometra Texas Gate 4 26 29 21 W4 Apr 18/97 RC #1 Canadian Cometra has developed a road on M.D road allowance and installed a texas gate without permission. Apr 23/97 Letter sent to company along with policy re texas gate specifications and an agreement for the gate 15. Grad & Walker Agreement to Access M.D. Roads Fcb 6/97 EC #26 Request from Clay Currie, Grad & Walker to have a Fracmaster endless tubing unit travel on M.D roads between late March and early May to service well locations (about 6 locations) Would work with M.D to ensure travel is on early morning frost and pose as little road damage as possible (would not meet road ban requirements) EC recommendation to have an agreement drawn up and the company post a bond and accept responsibility for road damages repairs regravelling as required as a result of this undertaking. Agreement drawn up. Feb 20/97 EC #I Clay Currie met with EC and reviewed agreement. EC recommend clause 5 be clianged from `bond' to `irrevocable letter of credit in the amount of $50 000.00' Agreement changed and given to PWS to give to Clay Currie May 9/97 No agreement rcturr JD /PEND[NG.DOC d. E 0 0 0 PUBLIC WORKS SUPERINTENDENT'S REPORT TUESDAY, May 13th, 1997 1 We found and bought a used van It is a 1995, 15 passenger outfit for $24,396 GST included (Motion was up to $26 000) Also we picked up another 1/2 ton 4 x 4 extended cab no third door, 4 x 4 on the floor for $29 758 + GST on Monday The last 4 x 4 should be in today and ready to pick up for the same money 2 The Road Crew is up at Arthurville on the last mile of that project We had some equipment down on the Hesketh hill that blew this spring A little clean up and some widening is left to do, but traffic is getting through. 3 The last main road closed should be open this week The Jack Gorr road was washed and we ended up putting in two more pipes to help save it for the next spring thaw 4 The gravel crew is now at Torrington hauling screenings to the pipe at Gorrs and then will start the gravel rotation 5 The trees are in for the Service Board and we will be setting up times when people can come in and get them I have some of these boys washing bridges now and will get them going on Keivers Lake here today 6 We're dust getting going here on pavement repairs and maintenance It's been freezing to hard at night for crackfilhng 7 We'll let the contract out for #583 east overlay and close it on May 27`", 1997 at 11 00 a.m LO azl !1 OOK, PUBLIC WORKS SUPERINTENDENT