Loading...
HomeMy WebLinkAbout1997-04-08 Council MinutesE M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING April 81h, 1997 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Bank Reconciliation and Cash Comparison Report 6 Accounts Payable APPOINTMENTS. 8 20 A.M Council Photograph Three Hills Capital 8 30 A.M Contract Grader Tender Opening see agenda item #8 9 00 A.M Mr Lonnie McCook Public Works Superintendent 11 00 A.M Messrs. Heinen, Goodhope and Anderson see agenda item # 11 1 00 P M Mr Dale Moran see agenda item #12 TRANSPORTATION ITEMS. 7 Public Works Superintendent Report 8 Contract Grader Tender Opening 9 Lowen Braaz Access SE 22 & NW 14 29 21 W4 10 SH836 Culvert West of SW 20 30 22 W4 GENERAL ITEMS 11 Meeting with AAMD &C Officials 12 GPS Presentation 13 E911 14 Spring Convention Report LATE ITEMS 1 w 0 M M.D. OF KNEEHILL No. 48 COUNCIL MINUTES April 8t ", 1997 A regular meeting of council was held in the M.D of Kneehill office 232 Main Street, Three Hills, Alberta, on Tuesday, April 81h 1997 commencing at 8 30 A.M The following were present for the meeting Reeve Otto Hoff Councillors Marylea Lowen Robert E Boake James M Hanger Richard M Vickery M Glen Wagstaff Division Two Division One Division Three Division Five Division Six Division Seven John C Jeffery, Administrator Jennifer Deak Assistant Administrator, was also present and recorded the minutes Reeve Otto Hoff called the meeting to order at 8 30 A.M Mr McCook and three gentlemen, who had submitted bids for the Division One and Five grader contracts, entered the meeting Mr Hoff extended a welcome to these gentlemen introductions were made and the bids were opened A total of eight bids were received with grader rates ranging from $59 00 per hour to $76 50 per hour Mr Hanger moved the bids be turned over to the Public Works Superintendent and the Capital Committee for review and further this Committee be empowered to make a decision on the Division One and Division Five grading services contract. CARRIED Mr McCook and the three gentlemen left the meeting The following items were requested to be added as late items to the agenda 15 Earl Paget /Three Hills Arena Redevelopment Committee 16 Trochu Ag Society 17 ASB Report PRESENT CALL TO ORDER DI V I chic 5 GRADER TENDER OPENINGS� J f �/r7�yo /, /- ADDITIONS TO AGENDA Mr Wagstaff moved approval of the agenda ivith the addition of the above noted items APPROVAL OF CARRIED AGENDA It was noted a correction was required in the March 25/97 minutes Page 4 under the paragraph discussing grader purchases, the rates quoted to operate the 140G, 14G 740 CORRECTION TO graders were rates to `own' not "operate" the graders and the minutes should read MINUTES Mr McCook reviewed the hourly costs of owning the graders noting the 1987 140G �r grader cost $7 90 per hour to own the 1987 14G grader $8 19 per hour to own and the 1987 740 Champion grader $11 39 per hour to own ' Mr Vickery moved approval of the March 25 ", 1997 council minutes with the above APPROVAL OF noted correction. MINUTES CARRIED Mr Hanger moved approval of Mr Jeffery's report, as presented APPROVAL JCJ CARRIED REPORT The Executive Committee Report was presented EXEC COMM. Under Executive Committee #4, Letters re SH 806 from north of Linden to SH 583, the REPORT possibility of having local residents sent a letter to the local MLA, supporting the M.D 's position for a 10 metre road width for this road project and also a letter of support for the SH 806 PROJECT Linden West bridge project was discussed Mr Boake noted, a few years ago, residents and & LINDEN WEST local area businesses had sent a letter to the government regarding the Linden West bridge BRIDGE Mr Boake noted he would discuss this matter with the area residents MIMIN ri E 0 C_J M 1 M.D OF KNEEHILL No. 48 COUNCIL MINUTES April 8th, 1997 Under agenda item #15, Regional FCSS Board the minutes of the March 26/97 meeting were reviewed It was noted some of the jurisdictions feel the Kneehill Community REGIONAL FCSS Resource Board (KCRB) is a regional board representing interests from the entire BOARD municipality and could act as a regional FCSS board Council agreed this was a viable option that could be implemented by changing the KCRB agreement and mandate to cover a regional FCSS scope PHIS INTO Mr McCook re- entered the meeting time 9.00 A.M MEETING Mr Boake moved approval of the Executive Committee report APPROVAL OF CARRIED EXEC COMM REPORT The Public Works Superintendent Report was presented Mrs Lowen moved approval of the Public Works Superintendent Report. APPROVAL OFPWS CARRIED REPORT Mr Gordon Snell entered the meeting time 9 10 A.M MR. SNELL INTO On behalf of Council, Mr Hoff welcomed Mr Snell to the meeting MEETING Mr Jeffery then advised Mr Snell of Council's Mar 25/97 motion regarding the SH 836 equalizer culvert and read the letter, prepared but not yet sent to AB Environment indicating Council's decision not to participate, at this time, with AB Environment, in any program regarding the SH 836 equalizer culvert west of SW 20 30 22 W4 SH836 CULVERT The culvert history and documentation was again reviewed REST oFsw20- Mr Snell advised he had discussed this matter with Mr Varga who had indicated 30 -22 -w4 originally he was not in favour of the culvert and had wanted the water on the west side of the road Mr Snell noted he was aware Council was concerned about setting a precedence in tlus matter but if a mistake had been made in placing the culvert then the mistake should be rectified Mr Hanger noted the M.D had installed the culvert on the recommendations of AB Environment Mr Snell recommended the M.D should pursue the matter with AB Environment Mr Snell noted he had approximately 60 to 70 aces of land flooded and indicated he did not feel he should have the water from the culvert on this land he was willing to acknowledged the water on the land but not the water from the culvert Options for diverting the water were discussed along with the topography of the land and the natural flow of water over these lands Mr McCook noted the culvert was recommended by Mr Kent Berg, AB Environment it was AB Environment that had placed the M.D in this position and now this department expected the M.D to fix the problem A discussion followed on Mr Berg's involvement in this matter and the lack of satisfaction of same Mr Jeffery recommended Mr AI McMillan, Mr Berg's supervisor be invited to inspect the culvert site and review this matter Mr Vickery moved Mr Al McMillan, AB Environment, be requested to inspect the SH REQUESTFORAB I 836 equalizer culvert, west of SW 20- 30 -22 -W4 and to review this file and further, after ENv TO RE- this revieiv is complete, all involved parties be invited to meet with Council to discuss this INSPECT SH 836 matter CULVERT CARRIED S�AGSe �'Isxu�i� pG It was agreed all involved parties include Messrs Guynn, Varga, Snell, Milan and AB Environment Mr Snell thanked Council for their consideration in this matter and left the meeting - time MR. SNELL OUT 9 40 A.M. OFMEETING The legal opinion received from Mr Glen Scott, Brownlee Fryett regarding a bylaw, by authority of section 26 Municipal Government Act, to provide access to the Lowen/Braaz LOwENIBRAAZ access problem at SE 22 & NW 14 29 21 W4 was reviewed Mr Scott notes he is ACCESS PROBLEM unaware of any bylaws passed under this section of the Act and there appears to be no SE 22 & Nw14- precedence Mr Scott has outlined the following issues regarding this bylaw the M.D still 29 -21 -W4 JDIMIN 2 0 U er. 0 M M D. OF KNEEHILL No. 48 COUNCIL MINUTES April 8t", 1997 has to make efforts to obtain an agreement with regard to compensation for the use of private land for a temporary road, the M.D should consider the issue of costs associated with construction as well as cleanup of the road the temporary road may not be kept open for more than two years and a new bylaw would have to be passed and compensation agreed upon at the expiration of the two year period, presuming the legislation does not LOWEN/BRAAZ change, the M.D should be aware of liability issues regarding travel on the temporary road ACCESS PROBLEM and should indicate, in the bylaw, the standard the road will be constructed Mr Boake SE22 & Nw14- noted there was already a road in place to access this parcel and that the oil company had a 29 -21 -W4 lease for the road Mr Hanger moved the M D approach Mr Otto Braaz and try to negotiate an agreement to purchase or lease the land for a temporary road to provide accesses to the Lotiven's ROAD ACCESS land (NW 14 & Pt. SW 14 - 29- 21 -W4) and further, should these negotiations be NEGOTIATIONS unsuccessful, the M.D proceed with a bylaw, pursuant to section 26 of the Municipal Government Act CARRIED UNANIMOUSLY Mr McCook left the meeting time 10 10 A.M Mr Wagstaff moved approval of the February 2e, 1997 bank reconciliation and cash comparison report, as presenter) CARRIED Mr. Boake moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Wagstaff CARRIED Mr Steve Varga and Mr Lonnie McCook entered the meeting - time 10 15 A.M Mr Hoff welcomed Mr Varga and Mr Jeffery proceeded to review the SH 836 culvert west of SW 20 30 22 W4 and recap council's decision to invite Mr Al McMillan, AB Environment, to conduct a site inspection after which all interested parties will be invited to Council to review this matter In response to questions, Mr Varga indicated he recalled a culvert many years ago, at the top of the hill the water went to the west side he remembered water at Anderson's, he wants the current culvert to remain in place, and he is tired of this issue Mr Hoff noted Mr Varga would be contacted regarding the meeting with Mr Al McMillan Mr Varga thanked Council and both he and Mr McCook left the meeting time 10.25 A.M A short recess was held from 10.25 A.M 10 35 A.M Mr Wagstaff was not present when the meeting continued Mr Jeffery reported a letter had dust been received from the village of Linden advising the villages of Acme and Linden have set up a steering committee to discuss point fire protection services for the area. To date, this committee has met twice, drawn up drafts of an agreement and has drafted a plan of action to reach their goal of a joint service by January 1998 In light of these good faith point service negotiations, the village of Linden requests the M.D to continue the 75/25 funding formula between the Linden and the M.D for the fire department costs for the 1997 year Mr Vickery moved the M D revert to continue the 75125 funding of the Linden and District Rural Fire department until .lanuary 1998 at which time the funding will revert to 50150 cost sharing unless otherwise mutually agreed by the villages of Acme and Linden. CARRIED Mr Wagstaff re- entered the meeting time 10 40 A.M PHIS OUT OF MEETING APPROVAL OF BANK & CASH REPORTS APPROVAL OF ACCOUNTS i PWS & MR. VARGA INTO MEETING RECAP OF sH 836 CULVERT w/O sw20- 30 -22- W4 ACME/LINDEN JOINT FIRE DEPT 1997 LINDENRFP FUNDING 75125 t/oF.,aF Mr Jeffery distributed the December 31, 1996 audited financial statements, as prepared by 1996 FIN. STMTS. MIMIN 3 L1 A M.D. OF KNEEHILL No 48 COUNCIL MINUTES April 8t ",1997 the M.D auditor, Kangas Ablett Mr Jeffery reviewed the status of the E911, reviewing the responses received from the towns and villages It was noted Acme and Three Hills have not yet responded Trochu has verbally responded and written responses have been received from Linden, Torrington, Carbon All respondents have agreed to the Red Deer E911 call answer service The advantages and benefits of having all jurisdictions within the municipality using and accessing the same emergency services was discussed It was noted all fire departments within the municipality are point departments with the M.D and the ambulance service is a regional service Mr Jeffery recommended one letter be prepared for E911 services with all jurisdictions attaching their signatures Mr Vickery moved the M D. of Kneehill go with Red Deer E911 call ansiver service and further a recommendation he made to all towns and villages ivithin the municipality to follow suit The following representatives from the Alberta Association of M.D s and Counties (AAMD &C) entered the meeting Larry Goodhope, Executive Director, Bob Anderson, District Two Director and Bruce Willerton, Vice President On behalf of Council, Mr Hoff welcomed these representatives to the meeting and proceeded to introduce those present Mr Vickery commended the AAMD &C members on their work and dedication A discussion followed on issues raised at the recent Spring Convention Mr Goodhope noted the convention floor provided a means to present issues and make everyone aware of concerns A discussion followed on the recent assessment review report and its impact on rural assessments Mr Jeffery noted he had requested the M.D assessor to re look at this report as a number of rural jurisdictions had raised issues Impacts on road infrastructure from intensive livestock operations, especially where the road impacted is in another jurisdiction to the operation was discussed along with road ban enforcement It was agreed all jurisdictions need to co operate to resolve these issues Mr Goodhope inquired whether the M.D felt any future agricultural taxes on intensive livestock operations or other developments should be provincially regulated It was agreed the regulations should be equitable throughout the province and controlled by the provincial government E 911 MD TO GO WITH RED DEER E911 CALL ANSWER SERVICE MEETING WITH AAMD& C REPS. ASS. REVIEW The meeting then recessed for lunch 11 40 A.M 1 00 P M LUNCHRECESS Messrs Goodhope and Willerton were not present when the meeting continued Mr Bob Anderson was present The following people entered the meeting Messrs Roy Enzie and Lawrence Hogg Trochu Fire Department Mr Murray Green, Engineering Branch AB Agriculture, and Messrs Dale Moran, Don Boles Russell Stankievech On behalf of Council Mr Hoff welcomed everyone to the meeting and introductions were made Mr Russell Stankievech advised he was representing a regional conservation group and wished to present some new technology that a number of different players could utilize Mr Murray Green then made a presentation on Precision Farming Using GPS (Global GPS Positioning System) Mr Green noted the concerns of farmers are controlling input costs, PRESENTATION environmental issues, adding value to commodities produced and additional options for production Precision farming impacts all these issues and the key to precision farming is accurate positioning in the field To do this a GPS system is used in conjunction with differential corrections and field mapping programs Examples of using GPS and a monitor would be to obtain grain yields and alter grain factors to maximize productivity, chemical applications in fields could also be controlled to minimize applications and realize cost savings In responding to questions, the following information was conveyed to set up a GPS system in the M. D of Kneehill a GPS reference station would have to be established, the M.D radio towers could be utilized to transmit the signals an estimate to set up a GPS JD/MIN 4 11 m M D OF KNEEHILL No 48 COUNCIL MINUTES April 8t ",1997 in the M.D would be approximately $16 000 00 (Novatel estimate) Mr Hogg noted the GPS could be utilized by emergency services and would show emergency operators how to reach specific locations Mr Moran noted the biggest advantage of GPS for a farmer would be the guidance system that would allow for night time spraying of fields Mr Stankievech, noted from an environmental point of view, a GPS could help reduce chemical applications on the land, reduce fertilizer wastes, address water quality concerns Mr Stankievech noted the group to day was a loosely knit group of interested parties that was looking at setting GPs up a GPS in the area and wanted to work with the M.D through the ASB, to establish a PRESENTATION GPS The applications of a GPS for the M.D were discussed offset stakes, initial surveys locate culverts, locate trouble spots (weeds, gravel, etc ), water and pipe line locations 911, fire and ambulance applications Mr Moran recommended the M.D use the CAESCI funding to implement a GPS rather than purchase equipment such as no till drills etc The group thanked Council for their time and consideration to their request and left the meeting time 2.25 P M A discussion then followed on the possible window of opportunity for a GPS, if such a system would be valuable for the M.D and the possible overall benefits of such a system to the M.D Mr Wagstaff recommended Mr Vickery discuss this matter at the next Kneehill Ambulance meeting Mr Vickery noted the next meeting was scheduled for April 23/97 and he would address this matter with the ambulance board Mr Hanger moved this matter be tabled for more information GPS TABLED CARRIED The Spring AAMD &C convention was reviewed and Mr Hoff highlighted the discussions of the Reeve's meeting Mr Hanger noted the workshop on Telus lines in ditches was most interesting Mr Jeffery noted, following the meeting between the M.D and the Minister of Transportation, Hon Walter Pacskowski and MLA, Richard Marz regarding SH 806 road project he had spoken with Mr Rob Penny, AB Transportation regarding the re inspection of SH 806 This re inspection had been previously arranged and Mr Penny would be advising of the date Mr Jeffery reported Mr Earl Paget had inquired whether the M.D would be interested in purchasing advertising space in the brochure /program for the John Kaplan magic show, scheduled for Monday, April 28/97 at the Three Hills arena This show was being sponsored by the Three Hills Arena Redevelopment Committee No motion was forthcoming Mr Vickery moved to accept and file. Aar -fln7 CARRIED Mr Wagstaff presented a letter, from Mr David Smyth, President, Trochu Ag Society to the Kneehill Exhibition Steering Committee (with copy of same to M.D ) advising the Trochu Ag Society, after reading the Feb 5/97 minutes of the Kneehill Exhibition Steering Committee, has no interest in a building of this nature and it is their feeling there are enough complexes in the M.D to accommodate cattle shows etc without adding more burden to the taxpayers for maintenance, upkeep and building costs Mr Boake moved the M D accept and file for information and further refer this letter to the Kneehill Exhibition Steering Committee meeting, scheduled for this evening CARRIED Mr Jeffery reviewed the April 7/97 meeting between the M.D of Kneehill Agricultural Service Board (ASB) members and Wheatland County to review and discuss directions for the Kneehill ASB program Mr Jeffery noted Mr Jim Laszlo, Agricultural Fieldman for Wheatland County, had indicated he was very busy but could provide information and direction for any new Kneehill Agricultural Fieldman or ASB employee Mr Jeffery reviewed the duties currently undertaken by the ASB department and the recommendations SPRING AAMD& C CONK.. REPORT THREE HILLS ARENA REDEV COMM REQUEST FOR ADVERTISING SPONSORSHIP AQdAsw ^a TROCHUAG SOCIETY LETTER RE. KNEEHILL EXHIBITION GROUP & PROPOSED FACILTY tf KNEEHILL ASB FUTURE DIRECTION JD/MIN 5 0 • T M D OF KNEEHILL No. 48 COUNCIL MINUTES April 8t ", 1997 to dispose of the rental equipment and contact out the roadside mowing, including radio towers rubble pits, parks, cemeteries A discussion followed on whether the M.D needed an ASB department Mr Jeffery noted the ASB members at large Messrs Hoppins and Koot, seemed to favour an expanded agricultural program for the M.D A discussion followed on the need to continue weed control, especially spraying for weeds in the ditches The discussion continued on whether the M.D required an ASB department and/or program or Ag Fieldman It was noted this was an opportune time to review the entire ASB operations and an opportune time to break new ground and decide on direction An inquiry into the qualifications and duties of an AG Fieldman was made along with a discussion on having an Ag Fieldman perform other duties in the organization, during the winter months Mr Jeffery requested direction from Council regarding the ASB noting a meeting had been scheduled with Wheatland County for April 10/97 to further discuss the ASB It was generally agreed the M D of Kneehill should have an Agricultural Service Board and that by eliminating or transferring some of the duties currently under the ASB department to a contract or the transportation department, the ASB could develop new directions A request was made to place this item on the agenda for the next meeting Mr Hanger moved the meeting ar journ Time 3 40 P M Reeve JDWIN M is pal Adm is for " 1 1 KNEEHILL ASB FUTURE DIRECTION ADJOURNMENT 0 PUBLIC WORKS SUPERINTENDENT'S REPORT TUESDAY, April 8th, 1997 1 The road bans on gravel have been lifted and are now 100% All other roads are still 75% until further notice from the testers 2 We had the high hoe up in the north country opening up culverts and it fell into the water It sucked some water into the motor and damage occurred It s down at Brandt Tractor in Calgary now having motor work done to it I'm trying to put it through on insurance Junction #21 to Carbon is designated at 90% Council had made the access into Carbon a part of #836 which I gather is now ours and is at 75% road ban I've been getting some heat from the farmers and the elevator saying that someone with the M.D made a deal last year for this ban to come off while the boys were hauling grain I told them that the gravel is 100% and they can get into Carbon on the stones 4 I hired a contract hoe to bust up some ice flows at Wilf Evans bridge and at the golf course culvert, which were causing problems A letter had been sent and I also talked to CP Rail about their railway bed holding up water movement at Entice and east of Carbon They told me that they would be looking after the problem 6 The graders have just begun to make their gravel rotations. We will be bringing in the gravel from the shoulders and no heavy cutting will be taking place We re also filling in washes and ruts that have been created by the spring thaw 7 I'm not going to tender out the crackfillhng material this year For the last 3 years, Ace has been awarded the tender on low bid and we have had nothing but trouble with their product For the little amount we have to do this year, we'll get the product from Koch Oil whose product we know works and are happy with LONNIE MCCOOK, PUBLIC WORKS SUPERINTENDENT