HomeMy WebLinkAbout1997-04-08 Council MinutesE
M D OF KNEEHILL #48
AGENDA - COUNCIL MEETING April 81h, 1997
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Bank Reconciliation and Cash Comparison Report
6 Accounts Payable
APPOINTMENTS.
8 20 A.M Council Photograph Three Hills Capital
8 30 A.M Contract Grader Tender Opening see agenda item #8
9 00 A.M Mr Lonnie McCook Public Works Superintendent
11 00 A.M Messrs. Heinen, Goodhope and Anderson see agenda item # 11
1 00 P M Mr Dale Moran see agenda item #12
TRANSPORTATION ITEMS.
7 Public Works Superintendent Report
8 Contract Grader Tender Opening
9 Lowen Braaz Access SE 22 & NW 14 29 21 W4
10 SH836 Culvert West of SW 20 30 22 W4
GENERAL ITEMS
11 Meeting with AAMD &C Officials
12 GPS Presentation
13 E911
14 Spring Convention Report
LATE ITEMS
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M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
April 8t ", 1997
A regular meeting of council was held in the M.D of Kneehill office 232 Main Street,
Three Hills, Alberta, on Tuesday, April 81h 1997 commencing at 8 30 A.M
The following were present for the meeting
Reeve Otto Hoff
Councillors Marylea Lowen
Robert E Boake
James M Hanger
Richard M Vickery
M Glen Wagstaff
Division Two
Division One
Division Three
Division Five
Division Six
Division Seven
John C Jeffery, Administrator
Jennifer Deak Assistant Administrator, was also present and recorded the minutes
Reeve Otto Hoff called the meeting to order at 8 30 A.M
Mr McCook and three gentlemen, who had submitted bids for the Division One and Five
grader contracts, entered the meeting Mr Hoff extended a welcome to these gentlemen
introductions were made and the bids were opened A total of eight bids were received with
grader rates ranging from $59 00 per hour to $76 50 per hour
Mr Hanger moved the bids be turned over to the Public Works Superintendent and the
Capital Committee for review and further this Committee be empowered to make a
decision on the Division One and Division Five grading services contract.
CARRIED
Mr McCook and the three gentlemen left the meeting
The following items were requested to be added as late items to the agenda
15 Earl Paget /Three Hills Arena Redevelopment Committee
16 Trochu Ag Society
17 ASB Report
PRESENT
CALL TO ORDER
DI V I chic 5 GRADER
TENDER
OPENINGS�
J f �/r7�yo /, /-
ADDITIONS TO
AGENDA
Mr Wagstaff moved approval of the agenda ivith the addition of the above noted items APPROVAL OF
CARRIED AGENDA
It was noted a correction was required in the March 25/97 minutes Page 4 under the
paragraph discussing grader purchases, the rates quoted to operate the 140G, 14G 740 CORRECTION TO
graders were rates to `own' not "operate" the graders and the minutes should read MINUTES
Mr McCook reviewed the hourly costs of owning the graders noting the 1987 140G �r
grader cost $7 90 per hour to own the 1987 14G grader $8 19 per hour to own and the
1987 740 Champion grader $11 39 per hour to own '
Mr Vickery moved approval of the March 25 ", 1997 council minutes with the above APPROVAL OF
noted correction. MINUTES
CARRIED
Mr Hanger moved approval of Mr Jeffery's report, as presented APPROVAL JCJ
CARRIED REPORT
The Executive Committee Report was presented EXEC COMM.
Under Executive Committee #4, Letters re SH 806 from north of Linden to SH 583, the REPORT
possibility of having local residents sent a letter to the local MLA, supporting the M.D 's
position for a 10 metre road width for this road project and also a letter of support for the SH 806 PROJECT
Linden West bridge project was discussed Mr Boake noted, a few years ago, residents and & LINDEN WEST
local area businesses had sent a letter to the government regarding the Linden West bridge BRIDGE
Mr Boake noted he would discuss this matter with the area residents
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M.D OF KNEEHILL No. 48 COUNCIL MINUTES
April 8th, 1997
Under agenda item #15, Regional FCSS Board the minutes of the March 26/97 meeting
were reviewed It was noted some of the jurisdictions feel the Kneehill Community REGIONAL FCSS
Resource Board (KCRB) is a regional board representing interests from the entire BOARD
municipality and could act as a regional FCSS board Council agreed this was a viable
option that could be implemented by changing the KCRB agreement and mandate to cover a
regional FCSS scope
PHIS INTO
Mr McCook re- entered the meeting time 9.00 A.M MEETING
Mr Boake moved approval of the Executive Committee report APPROVAL OF
CARRIED EXEC COMM
REPORT
The Public Works Superintendent Report was presented
Mrs Lowen moved approval of the Public Works Superintendent Report. APPROVAL OFPWS
CARRIED REPORT
Mr Gordon Snell entered the meeting time 9 10 A.M
MR. SNELL INTO
On behalf of Council, Mr Hoff welcomed Mr Snell to the meeting
MEETING
Mr Jeffery then advised Mr Snell of Council's Mar 25/97 motion regarding the SH 836
equalizer culvert and read the letter, prepared but not yet sent to AB Environment
indicating Council's decision not to participate, at this time, with AB Environment, in any
program regarding the SH 836 equalizer culvert west of SW 20 30 22 W4
SH836 CULVERT
The culvert history and documentation was again reviewed
REST oFsw20-
Mr Snell advised he had discussed this matter with Mr Varga who had indicated
30 -22 -w4
originally he was not in favour of the culvert and had wanted the water on the west side of
the road Mr Snell noted he was aware Council was concerned about setting a precedence
in tlus matter but if a mistake had been made in placing the culvert then the mistake should
be rectified Mr Hanger noted the M.D had installed the culvert on the recommendations
of AB Environment Mr Snell recommended the M.D should pursue the matter with AB
Environment Mr Snell noted he had approximately 60 to 70 aces of land flooded and
indicated he did not feel he should have the water from the culvert on this land he was
willing to acknowledged the water on the land but not the water from the culvert Options
for diverting the water were discussed along with the topography of the land and the natural
flow of water over these lands Mr McCook noted the culvert was recommended by Mr
Kent Berg, AB Environment it was AB Environment that had placed the M.D in this
position and now this department expected the M.D to fix the problem A discussion
followed on Mr Berg's involvement in this matter and the lack of satisfaction of same Mr
Jeffery recommended Mr AI McMillan, Mr Berg's supervisor be invited to inspect the
culvert site and review this matter
Mr Vickery moved Mr Al McMillan, AB Environment, be requested to inspect the SH REQUESTFORAB I
836 equalizer culvert, west of SW 20- 30 -22 -W4 and to review this file and further, after ENv TO RE-
this revieiv is complete, all involved parties be invited to meet with Council to discuss this INSPECT SH 836
matter CULVERT
CARRIED
S�AGSe �'Isxu�i� pG
It was agreed all involved parties include Messrs Guynn, Varga, Snell, Milan and AB
Environment
Mr Snell thanked Council for their consideration in this matter and left the meeting - time MR. SNELL OUT
9 40 A.M. OFMEETING
The legal opinion received from Mr Glen Scott, Brownlee Fryett regarding a bylaw, by
authority of section 26 Municipal Government Act, to provide access to the Lowen/Braaz LOwENIBRAAZ
access problem at SE 22 & NW 14 29 21 W4 was reviewed Mr Scott notes he is ACCESS PROBLEM
unaware of any bylaws passed under this section of the Act and there appears to be no SE 22 & Nw14-
precedence Mr Scott has outlined the following issues regarding this bylaw the M.D still 29 -21 -W4
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M D. OF KNEEHILL No. 48 COUNCIL MINUTES
April 8t", 1997
has to make efforts to obtain an agreement with regard to compensation for the use of
private land for a temporary road, the M.D should consider the issue of costs associated
with construction as well as cleanup of the road the temporary road may not be kept open
for more than two years and a new bylaw would have to be passed and compensation
agreed upon at the expiration of the two year period, presuming the legislation does not LOWEN/BRAAZ
change, the M.D should be aware of liability issues regarding travel on the temporary road ACCESS PROBLEM
and should indicate, in the bylaw, the standard the road will be constructed Mr Boake SE22 & Nw14-
noted there was already a road in place to access this parcel and that the oil company had a 29 -21 -W4
lease for the road
Mr Hanger moved the M D approach Mr Otto Braaz and try to negotiate an agreement
to purchase or lease the land for a temporary road to provide accesses to the Lotiven's ROAD ACCESS
land (NW 14 & Pt. SW 14 - 29- 21 -W4) and further, should these negotiations be NEGOTIATIONS
unsuccessful, the M.D proceed with a bylaw, pursuant to section 26 of the Municipal
Government Act
CARRIED UNANIMOUSLY
Mr McCook left the meeting time 10 10 A.M
Mr Wagstaff moved approval of the February 2e, 1997 bank reconciliation and cash
comparison report, as presenter)
CARRIED
Mr. Boake moved approval of the accounts presented for payment to -day, subject to
review by the Finance Committee of Councillors Hoff, Vickery, Lowen and Wagstaff
CARRIED
Mr Steve Varga and Mr Lonnie McCook entered the meeting - time 10 15 A.M
Mr Hoff welcomed Mr Varga and Mr Jeffery proceeded to review the SH 836 culvert
west of SW 20 30 22 W4 and recap council's decision to invite Mr Al McMillan, AB
Environment, to conduct a site inspection after which all interested parties will be invited to
Council to review this matter In response to questions, Mr Varga indicated he recalled a
culvert many years ago, at the top of the hill the water went to the west side he
remembered water at Anderson's, he wants the current culvert to remain in place, and he is
tired of this issue Mr Hoff noted Mr Varga would be contacted regarding the meeting
with Mr Al McMillan Mr Varga thanked Council and both he and Mr McCook left the
meeting time 10.25 A.M
A short recess was held from 10.25 A.M 10 35 A.M
Mr Wagstaff was not present when the meeting continued
Mr Jeffery reported a letter had dust been received from the village of Linden advising the
villages of Acme and Linden have set up a steering committee to discuss point fire protection
services for the area. To date, this committee has met twice, drawn up drafts of an
agreement and has drafted a plan of action to reach their goal of a joint service by January
1998 In light of these good faith point service negotiations, the village of Linden requests
the M.D to continue the 75/25 funding formula between the Linden and the M.D for the
fire department costs for the 1997 year
Mr Vickery moved the M D revert to continue the 75125 funding of the Linden and
District Rural Fire department until .lanuary 1998 at which time the funding will revert
to 50150 cost sharing unless otherwise mutually agreed by the villages of Acme and
Linden.
CARRIED
Mr Wagstaff re- entered the meeting time 10 40 A.M
PHIS OUT OF
MEETING
APPROVAL OF
BANK & CASH
REPORTS
APPROVAL OF
ACCOUNTS
i
PWS & MR. VARGA
INTO MEETING
RECAP OF sH 836
CULVERT
w/O sw20- 30 -22-
W4
ACME/LINDEN
JOINT FIRE DEPT
1997 LINDENRFP
FUNDING 75125
t/oF.,aF
Mr Jeffery distributed the December 31, 1996 audited financial statements, as prepared by 1996 FIN. STMTS.
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M.D. OF KNEEHILL No 48 COUNCIL MINUTES
April 8t ",1997
the M.D auditor, Kangas Ablett
Mr Jeffery reviewed the status of the E911, reviewing the responses received from the
towns and villages It was noted Acme and Three Hills have not yet responded Trochu has
verbally responded and written responses have been received from Linden, Torrington,
Carbon All respondents have agreed to the Red Deer E911 call answer service The
advantages and benefits of having all jurisdictions within the municipality using and
accessing the same emergency services was discussed It was noted all fire departments
within the municipality are point departments with the M.D and the ambulance service is a
regional service Mr Jeffery recommended one letter be prepared for E911 services with all
jurisdictions attaching their signatures
Mr Vickery moved the M D. of Kneehill go with Red Deer E911 call ansiver service and
further a recommendation he made to all towns and villages ivithin the municipality to
follow suit
The following representatives from the Alberta Association of M.D s and Counties
(AAMD &C) entered the meeting Larry Goodhope, Executive Director, Bob Anderson,
District Two Director and Bruce Willerton, Vice President
On behalf of Council, Mr Hoff welcomed these representatives to the meeting and
proceeded to introduce those present
Mr Vickery commended the AAMD &C members on their work and dedication A
discussion followed on issues raised at the recent Spring Convention Mr Goodhope noted
the convention floor provided a means to present issues and make everyone aware of
concerns A discussion followed on the recent assessment review report and its impact on
rural assessments Mr Jeffery noted he had requested the M.D assessor to re look at this
report as a number of rural jurisdictions had raised issues Impacts on road infrastructure
from intensive livestock operations, especially where the road impacted is in another
jurisdiction to the operation was discussed along with road ban enforcement It was agreed
all jurisdictions need to co operate to resolve these issues Mr Goodhope inquired whether
the M.D felt any future agricultural taxes on intensive livestock operations or other
developments should be provincially regulated It was agreed the regulations should be
equitable throughout the province and controlled by the provincial government
E 911
MD TO GO WITH
RED DEER E911
CALL ANSWER
SERVICE
MEETING WITH
AAMD& C REPS.
ASS. REVIEW
The meeting then recessed for lunch 11 40 A.M 1 00 P M LUNCHRECESS
Messrs Goodhope and Willerton were not present when the meeting continued Mr Bob
Anderson was present
The following people entered the meeting Messrs Roy Enzie and Lawrence Hogg Trochu
Fire Department Mr Murray Green, Engineering Branch AB Agriculture, and Messrs
Dale Moran, Don Boles Russell Stankievech
On behalf of Council Mr Hoff welcomed everyone to the meeting and introductions were
made
Mr Russell Stankievech advised he was representing a regional conservation group and
wished to present some new technology that a number of different players could utilize
Mr Murray Green then made a presentation on Precision Farming Using GPS (Global GPS
Positioning System) Mr Green noted the concerns of farmers are controlling input costs, PRESENTATION
environmental issues, adding value to commodities produced and additional options for
production Precision farming impacts all these issues and the key to precision farming is
accurate positioning in the field To do this a GPS system is used in conjunction with
differential corrections and field mapping programs Examples of using GPS and a monitor
would be to obtain grain yields and alter grain factors to maximize productivity, chemical
applications in fields could also be controlled to minimize applications and realize cost
savings In responding to questions, the following information was conveyed to set up a
GPS system in the M. D of Kneehill a GPS reference station would have to be established,
the M.D radio towers could be utilized to transmit the signals an estimate to set up a GPS
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M D OF KNEEHILL No 48 COUNCIL MINUTES
April 8t ",1997
in the M.D would be approximately $16 000 00 (Novatel estimate) Mr Hogg noted the
GPS could be utilized by emergency services and would show emergency operators how to
reach specific locations Mr Moran noted the biggest advantage of GPS for a farmer would
be the guidance system that would allow for night time spraying of fields Mr Stankievech,
noted from an environmental point of view, a GPS could help reduce chemical applications
on the land, reduce fertilizer wastes, address water quality concerns Mr Stankievech noted
the group to day was a loosely knit group of interested parties that was looking at setting GPs
up a GPS in the area and wanted to work with the M.D through the ASB, to establish a PRESENTATION
GPS The applications of a GPS for the M.D were discussed offset stakes, initial surveys
locate culverts, locate trouble spots (weeds, gravel, etc ), water and pipe line locations 911,
fire and ambulance applications Mr Moran recommended the M.D use the CAESCI
funding to implement a GPS rather than purchase equipment such as no till drills etc The
group thanked Council for their time and consideration to their request and left the meeting
time 2.25 P M
A discussion then followed on the possible window of opportunity for a GPS, if such a
system would be valuable for the M.D and the possible overall benefits of such a system to
the M.D Mr Wagstaff recommended Mr Vickery discuss this matter at the next Kneehill
Ambulance meeting Mr Vickery noted the next meeting was scheduled for April 23/97
and he would address this matter with the ambulance board
Mr Hanger moved this matter be tabled for more information GPS TABLED
CARRIED
The Spring AAMD &C convention was reviewed and Mr Hoff highlighted the discussions
of the Reeve's meeting Mr Hanger noted the workshop on Telus lines in ditches was most
interesting Mr Jeffery noted, following the meeting between the M.D and the Minister of
Transportation, Hon Walter Pacskowski and MLA, Richard Marz regarding SH 806 road
project he had spoken with Mr Rob Penny, AB Transportation regarding the re inspection
of SH 806 This re inspection had been previously arranged and Mr Penny would be
advising of the date
Mr Jeffery reported Mr Earl Paget had inquired whether the M.D would be interested in
purchasing advertising space in the brochure /program for the John Kaplan magic show,
scheduled for Monday, April 28/97 at the Three Hills arena This show was being
sponsored by the Three Hills Arena Redevelopment Committee No motion was
forthcoming
Mr Vickery moved to accept and file. Aar -fln7
CARRIED
Mr Wagstaff presented a letter, from Mr David Smyth, President, Trochu Ag Society to
the Kneehill Exhibition Steering Committee (with copy of same to M.D ) advising the
Trochu Ag Society, after reading the Feb 5/97 minutes of the Kneehill Exhibition Steering
Committee, has no interest in a building of this nature and it is their feeling there are enough
complexes in the M.D to accommodate cattle shows etc without adding more burden to
the taxpayers for maintenance, upkeep and building costs
Mr Boake moved the M D accept and file for information and further refer this letter to
the Kneehill Exhibition Steering Committee meeting, scheduled for this evening
CARRIED
Mr Jeffery reviewed the April 7/97 meeting between the M.D of Kneehill Agricultural
Service Board (ASB) members and Wheatland County to review and discuss directions for
the Kneehill ASB program Mr Jeffery noted Mr Jim Laszlo, Agricultural Fieldman for
Wheatland County, had indicated he was very busy but could provide information and
direction for any new Kneehill Agricultural Fieldman or ASB employee Mr Jeffery
reviewed the duties currently undertaken by the ASB department and the recommendations
SPRING AAMD& C
CONK.. REPORT
THREE HILLS
ARENA REDEV
COMM REQUEST
FOR ADVERTISING
SPONSORSHIP
AQdAsw ^a
TROCHUAG
SOCIETY LETTER
RE. KNEEHILL
EXHIBITION
GROUP &
PROPOSED
FACILTY tf
KNEEHILL ASB
FUTURE
DIRECTION
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M D OF KNEEHILL No. 48 COUNCIL MINUTES
April 8t ", 1997
to dispose of the rental equipment and contact out the roadside mowing, including radio
towers rubble pits, parks, cemeteries A discussion followed on whether the M.D needed
an ASB department Mr Jeffery noted the ASB members at large Messrs Hoppins and
Koot, seemed to favour an expanded agricultural program for the M.D A discussion
followed on the need to continue weed control, especially spraying for weeds in the ditches
The discussion continued on whether the M.D required an ASB department and/or
program or Ag Fieldman It was noted this was an opportune time to review the entire
ASB operations and an opportune time to break new ground and decide on direction An
inquiry into the qualifications and duties of an AG Fieldman was made along with a
discussion on having an Ag Fieldman perform other duties in the organization, during the
winter months
Mr Jeffery requested direction from Council regarding the ASB noting a meeting had been
scheduled with Wheatland County for April 10/97 to further discuss the ASB It was
generally agreed the M D of Kneehill should have an Agricultural Service Board and that
by eliminating or transferring some of the duties currently under the ASB department to a
contract or the transportation department, the ASB could develop new directions
A request was made to place this item on the agenda for the next meeting
Mr Hanger moved the meeting ar journ
Time 3 40 P M
Reeve
JDWIN
M is pal Adm is for
" 1 1
KNEEHILL ASB
FUTURE
DIRECTION
ADJOURNMENT
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PUBLIC WORKS SUPERINTENDENT'S REPORT
TUESDAY, April 8th, 1997
1 The road bans on gravel have been lifted and are now 100% All other roads are still
75% until further notice from the testers
2 We had the high hoe up in the north country opening up culverts and it fell into the
water It sucked some water into the motor and damage occurred It s down at
Brandt Tractor in Calgary now having motor work done to it I'm trying to put it
through on insurance
Junction #21 to Carbon is designated at 90% Council had made the access into
Carbon a part of #836 which I gather is now ours and is at 75% road ban I've been
getting some heat from the farmers and the elevator saying that someone with the
M.D made a deal last year for this ban to come off while the boys were hauling grain
I told them that the gravel is 100% and they can get into Carbon on the stones
4 I hired a contract hoe to bust up some ice flows at Wilf Evans bridge and at the golf
course culvert, which were causing problems
A letter had been sent and I also talked to CP Rail about their railway bed holding up
water movement at Entice and east of Carbon They told me that they would be
looking after the problem
6 The graders have just begun to make their gravel rotations. We will be bringing in the
gravel from the shoulders and no heavy cutting will be taking place We re also filling
in washes and ruts that have been created by the spring thaw
7 I'm not going to tender out the crackfillhng material this year For the last 3 years,
Ace has been awarded the tender on low bid and we have had nothing but trouble with
their product For the little amount we have to do this year, we'll get the product
from Koch Oil whose product we know works and are happy with
LONNIE MCCOOK, PUBLIC WORKS SUPERINTENDENT