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Home My WebLink About1997-03-25 Council MinutesM D OF KNEEHILL #48 AGENDA - COUNCIL MEETING March 2.5t ", 1997 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Bank Reconciliation and Cash Comparison Report 6 Accounts Payable APPOINTMENTS. 9 00 A.M Lonnie McCook, Public Works Superintendent 10 30 A.M Mt Vernon Water Co op Ltd see agenda item #21 1 00 P M Kent Berg Gordon Snell Stan Milan see agenda item #20 PRIORITY ITEMS, 7 Election of Reeve 8 Division Four By election GENERAL ITEMS. 9 Strathcona County 35`x' Birthday Medieval Celebration 10 Employee Policy 7 11 11 Offer to Purchase Lots 2 5 Block 9 Plan 6680 AP Huxley 12 AB Disaster Services 13 Regulated Assessment Review Process 14 Hamlet of Huxley (Road adjacent to lots 4 & 17, Block 8) 15 AB Agriculture, Food and Rural Development letter re site search 16 AAMD &C Reeve's Meeting and Reeve s and Administrators Special Meeting 17 Animal Control Bylaw # 1368 TRANSPORTATION ITEMS 18 Public Works Superintendent Report 19 Lowen Braaz Access SE 22 & NW 14 29 21 W4 20 SH836 Culvert West of SW 20 30 22 W4 21 Mt Vernon Water Project LATE ITEMS 22 M D of Kneehill December 31" 1996 Financial Statements 23 Letter from Acme & District Agricultural Society 24 County of Mountain View Resolution (for discussion only) 25 Gravel Source Proposal 26 Letter from Saskatchewan Wheat Pool PLANNING 27 Need to set Public Hearing Date re Land Use Bylaw amendment NE 1 32 24 W4 1 '� w 0 0 0 i •r M D OF KNEEHILL No 48 COUN March 25` ", 1997 A regular meeting of council was held in the M D of Kneehill office, 232 Main Street Three Hills, Alberta, on Tuesday, March 25`h, 1997 commencing at 8 30 A.M The following were present for the meeting Councillors Marylea Lowen Otto Hoff Robert E Boake James M Hanger Richard M Vickery M Glen Wagstaff Division One Division Two Division Three Division Five PRESENT Division Six Division Seven John C Jeffery Administrator Jennifer Deak, Assistant Administrator was also present and recorded the minutes Deputy Reeve Otto Hoff called the meeting to order at 9 25 A.M CALL TO ORDER The following items were requested to be added as late items to the agenda 21a Capital Committee ADDITIONS TO 28 Canada Infrastructure Grant AGENDA 29 Toews Property Mr Boake moved approval of the agenda with the addition of the above noted items APPROVAL OF CARRIED AGENDA Mr Wagstaff moved approval of the March 11'/, 1997 council minutes APPROVAL OF CARRIED MINUTES Mrs. Lowen moved approval of Mr .1effery's report, as presented• APPROVAL OFJCJ CARRIED REPORT Executive Committee Report was presented EXEC COMM. Under Executive Committee #1, Letter from Three Hills re Sharing Public Works Staff and REPORT Equipment, Mr Jeffery reviewed the current M D policy 13 14A (4), Equipment Rental to Other Jurisdictions and requested Council s direction regarding this policy This policy states M.D equipment may be rented out to other jurisdictions and these rates be set at POLICYI3 -14A government rates less 5% for equipment and manpower and materials to be charged at cost RECONFIRMED plus 5% It was agreed this policy accurately reflected council s position Under Executive Committee A Dedul Request for Sand Bags for Residence Pt NW 24 29 24 W4 Mr Jeffery reported AB Disaster Services was providing two pallets (5 000) of sand bags to the M.D for emergency disaster situations SAND BAG Mr Vickery moved these sand bags be available, on a first come first serve basis, and REQUEST further, anyone requiring these sand bags be requested to pick then up froin the MD. v,, A, xr c shop and, if possible, return same to tie shop ZY /a 's CARRIED Under Executive Committee #4, AB Agriculture letter re New Hog Processing Facility Site AB AG LETTER RE Search Mr Jeffery reviewed the revised estimate for water and sewage demands for the HOG PROCESSING proposed facility Mrs Deak reported the town of Three Hills had advised they were SITE interested in submitting a proposal but the timing requirements were a problem Mr Jeffery reported the city of Drumheller was also interested in pursuing this proposal Mr Jeffery reviewed the resolution received from the County of Mountain View for presentation at the Spring AAMD &C Convention, regarding large scale intensive hog RESOL UTION RE. operations in the province This resolution proposes the provincial government develop LARGE SCALE appropriate guidelines to safeguard health, water and environmental concerns and when INTENSIVE required and requested by a municipality provide technical assistance to ensure that a LIVESTOCK complete and proper review takes place OPERATIONS JD/MIN j 0 • r. In M D OF KNEEHILL No. 48 COUNCIL MINUTES March 25th, 1997 Mrs. Lowen moved the M D of Kneehill provide a letter of support to any surrounding urban jurisdiction pursuing the proposal for a neiv hog processing facility site, as presented by AB Agriculture CARRIED .1V11PPnI7T Tn URBAN CENTRES RE HOG PROCESSING SITE Mr Hanger moved the M D of Kneehill support the resolution regarding large scale intensive hog operations in the province, as proposed by the County of Mountain View SUPPORTFOR and further recommend this proposed resolution he voiced more strongly in that the INTENSIVE province control, not just develop, appropriate guidelines LIVESTOCK CARRIED RESOLUTION LE ?��e r�x� o %l'b wlauJ Mr Jeffery noted a request had been made to have the M.D of Kneehill present this resolution It was agreed it would not be appropriate at this time in view of the upcoming Subdivision and Development Appeal Board Hearing, to present this resolution It was agreed if requested the M.D could second the resolution and then waive any comment on the resolution Under Executive Committee #10, Richard Marz Resignation, Mr Jeffery reported Mr R. MARZ Marz's swearing in as a MLA would be on April 9/97 It was agreed to present Mr Marz RETIREMENT GIFT with his Councillor Retirement gift entitlement, as per policy 3 10, at the upcoming Spring AAMD &C Convention and that Mr and Mrs Marz could be invited to dinner and presented with this retirement gift Under Executive Committee #13 E911 Service Mr Jeffery reported the town of Trochu had agreed to Red Deer E911 service It was noted responses were still outstanding from E911 SERVICE Three Hills and Acme Mr Vickery moved approval of the Executive Committee report CARRIED Mr Wagstaff moved to table agenda item #5, bank reconciliation and cash comparison BANKREPORT report, until the next council meeting TABLED CARRIED Mrs. Lowen moved approval of the accounts presented for payment to day, subject to APROVAL OF review by the Finance Committee of Councillors Hoff and Boake. ACCOUNTS CARRIED Mr Jeffery reviewed the requirements to hold a by election to fill the vacancy of Councillor Division 4 due to the recent provincial election and Mr Marz being successful in his bid for MLA for the newly formed Olds Didsbury Three Hills constituency Mr Hanger moved a by- election date be set for Wednesday, May 14", 1997 to fill the position of M D of Kneehill Councillor, Division Four, and the voting station for this by- election he the M D. of Kneehill council chambers in Three Hills, AB during the Div 4 BY hours of 10 00 A.M until 8 00 PM, Nomination Day be set./or Wednesday, April 16"', ELECTION 1997 between the hours of 10 00 A M to 12 00 noon, at the M D of Kneehill council chambers in Three Hills, A13, an advance poll be set for Wednesday, May 7"`, 1997, a1�.w�se J between the hours of 10 00 A M until 8 00 PM, at the M D of Kneehill council chambers in Three Hills, AB., and further Mrs Jean Wilkinson be appointed the Returning Officer to oversee this by- election CARRIED A short recess was held from 10 15 AN until 10 30 A.M PWS INTO Mr McCook, Public Works Superintendent, was present when the meeting continued MEETING Mr Jeffery reported Mr Glen Scott Brownlee Fryett was working diligently on a bylaw, JD /MIN 2 i 0 •r M D OF KNEEHILL No. 48 March 25tH by authority of section 26, Municipal Government Ac LowenBraaz access problem at SE 22 & NW 14 29 21 W4 Mr Vickery moved to table this agenda item. COUNCIL MINUTES ,1997 .t to provide access to the BRAA&LOWEN ACCESS TABLED SE 22 & NW14 - 29 -21 -W4 CARRIED --/'d Messrs Eric Mullinger Ken Leuf and Russell Stankievech, representing the Mt Vernon Water Co -op, entered the meeting time 10 35 A.M On behalf of Council, Mr Hoff welcomed these representatives to the meeting and introduced those present Mr Hanger advised he had attended a meeting last Thursday with representatives of the Mt Vernon Water Co op and wished to present their concerns to Council, noting the Co op wants to start their water project at SH 583, which is also scheduled for a partnership road project, between the M.D and the province this year This road project includes selective side sloping and full width pavement and overlay Mr Hanger inquired whether two contractors, the road construction contractor and the Co op s contractor, could work together at the same time on this road Mr Hanger also reported he had inquired whether the Co op could start their project at another location or had a second alternative and was advised SH 583 is the primary area of their project Mr Hanger noted he realized this was a difficult situation and requested discussion on how to work around these schedules noting the province had advised the M.D on Feb 14/97 that it would be partnering the SH 583 project this year Mr McCook then explained how the road contracts are scheduled noting the M.D has a Secondary Highway Road program schedule, this schedule is unconditional until the M.D receives a letter from the Minister of Transportation approving the funding for the project the engineer prepares the tender documents, when the bid is accepted by the M.D and the province, the contractor has until Oct 31 of the current year to complete the project or it is carried over to the next year Mr McCook noted as soon as the project is tendered the M.D is out of the picture it cannot schedule the contractor, he schedules the time lines for the project Mr McCook then briefly discussed the SH 583 project noting it is a 12 8 km project from Highway #21 east to SH 836 north the bad spots on the road will be dug up, the two culverts at Kanderka s will be replaced in addition to bridge work there will be selective side slope treatment (4 1 side slopes) and an overlay Mr McCook noted the project will probably involve truck hauling and borrow pits utilizing the ditches and that the contractor would be responsible for the right of ways on the road project Prior to commencement of the project the contractor and the M.D hold a safety meeting and it is the contractor s decision who to allow in the ditches along the road project Mr McCook noted the design depths for the culverts had not yet been finalized and when all the engineering specifications were complete the project would be tendered this date would probably be the first week of May Mr McCook noted he had safety concerns if the Co op would be in the right of way the same time as the road contractor, in the tender document the prime contractor is in charge of the road for the duration of the project and also controls the right of ways on the project Mr McCook noted it also made sense for the Co op to wait until the road project was complete before installing their lines so that the lines would not have to be reset at a later date In response to questions from Council the Co op members advised the Co op's contractor could be finished their work on SH 583 within 2 weeks and that the Co op will be ready to commence their project May 15`h with Manor Church as the starting point on SH 583 Council inquired whether the Co op would be willing to relocate their project to another area should the Co op start their project on SH 583 and then have the road construction contractor commence his project A discussion followed on responsibility and liability should two contractors be working on the same road at the same time Council noted the timing for the road project was unknown Mr McCook noted the Co op's agreement with the M.D for placing the water lines in the right of way is a standard agreement the M D enters into with any utility company utilizing the M.D s right of way, this agreement specifies it is the utility company's cost the first time around to reset lines after a road construction project within a specified period of time The Co op expressed concerns about the unknown timing for the SH 583 road contract JD/MIN MESSRS. LEUF, MULLINGER & STANKIEIVECH INTO MEETING MT. VERNON WATER CO -OP PORJECT AND CONCERNS 3 0 E n U P •n M D OF KNEEHILL No 48 COUNCIL MINUTES March 25th, 1997 noting its contractor could feasibility be completed on this road prior to the M.D s contractor commencing the road project the Co op's contractor was scheduled to begin May 15"' The Co op noted, had their project commenced last year the Co op would have been responsible for any utility line resetting on the SH 583 project, by commencing the project May 15ti', it would still be the Co op's responsibility to reset any utility lines if required The Co op requested all parties work together the M.D advise when the SH 583 road project is scheduled to commence and also provide the elevations for the project when this information is available Mr McCook noted this information would be provided and requested the Co op provide as per terms of their agreement with the M.D , their contractor s name and revised drawings of the project as only a proposed drawing had been received The Co op advised Border Tanner was their contractor and noted they would have final project drawings sent to Mr McCook Mr Hoff thanked the Co op MT VERNON representatives for meeting with Council and discussing their concerns Messrs Mullinger, WATER CO -OP Leuf and Stankievech left the meeting time 11 10 A.M PROJECTAND CONCERNS Mr Vickery moved a letter be sent to the Co -op clarifying the SH 583 road project and tine lines and the M D 's desire to cooperate with the Mt Vernon Water Co -op's project �� o and to this end provide the Co op ivith specific surrey information of this road project and contractor project commencement dates as soon as available. CARRIED Mr McCook also requested this letter request the final engineer drawings of the Co op's project and their contractor s name The Public Works Superintendent s report was presented PHIS REPORT Under report item #5 Pan Canadian request for road ban waiver Mr McCook reported Mr Michael Forgo, Production Foreman, Pan Canadian, Drumheller District, had requested PAN CDNREQUEST consideration for a road ban waiver on the gravel road north of Highway #9 into their FOR RA OD BAN facilities at 01 20 28 21 W4 The company was proposing to maintain this section of road, WAIVER 01-20-28 - grading and gravelling same as required, in lieu a road ban waiver It was agreed to treat 21 -W9 everyone equitably and not to allow any exceptions to the road bans and to advise Pan Canadian of same Mr McCook noted he would be assessing the gravel roads daily and"�� when feasible would be removing these bans Under report item #3, purchase of new graders, Mr McCook proposed the 140G and 14G GRADER Caterpillar graders (P 5 87 and P 4 87) be traded for two new 160H Caterpillar graders and PURCHASES the old V plows be kept and converted to fit these new graders This would reflect a cost saving as new V plows were $14,000 00 compared to $1,200 00 for a conversion kit to fit the old V plows onto these new graders Trade in allowances for the old graders is $65,000 00 plus GST for 140G grader and $95 000 00 plus GST for the 14G grader total net purchase price for the two new graders including trade in allowance, is $359,933 02 plus GST Mr McCook reviewed the hourly - costs of,, the graders noting the,�,��97 1987 140G grader cost $7 90 per hour to hope the 1987 14Gyrader $8 19 per hour to owe and the 1987 740 Champion grader $11 39 per hour to °fie Mr Wagstaff advised the Capital Committee was recommending the purchase of a 1997 TRUCKPURCHASE Chevrolet GMC SLE short box extended cab 4x4 truck to be used as a utility vehicle and to transport the Road Committee Selling price for this vehicle is $32,218 0,0 plus GST and tire recycling fee There is no trade on this vehicle and no waiting period for delivery APPROVAL OF PHIS l Mrs Loven moved to approve the Public Works Superintendent's Report including REPORTAND approval to purchase tivo Caterpillar 160H graders at a cost not to exceed $360, 000 00, APPROVAL FOR net of trade to allowance, plus GST and approval to purchase one GMC truck at a cost TWO GRADERS not to exceed $32 218 00 plus G.ST and tyre recychng fees AND TRUCK CARRIED PURCHASE ad_Aeo S Ali Council then viewed a video tape of the culvert at SH 836, west of SW 20 30 22 W4, and 4-W.'r d the terrain of the adjacent land and flooding of same SH 836 CULVERT VIDEO 4" per, Mr Jeffery advised the M.D had received title to the Armien Toews property, Pt NE 19- 0,s�& JD/AIIN 4 • 0 M M D OF KNEEHILL No 48 COUNCIL MINUTES March 25th, 1997 30 25 W4 and the former owners would advise when all their possessions had been removed from this site TOEWS PROPERTY PURCHASE Mr Vickery moved to accept and file this report as information PT NE 19- 30 -25- CARRIED W4 Mr Jeffery reported the M.D s application for funding for the SH 583 02 project from Highway #21 to SH 836 (North) under the Canada Alberta Infrastructure Grant, could not be used because the project was being funded under the Secondary Partnership Program Criteria for the Infrastructure program requires the project not be stacked with other programs or grants and the work be contracted out The M.D 's maximum grant under the Infrastructure program is $189,698 52 of which one third is payable by each level of government, federal provincial and local A discussion followed on possible alternative projects for application to this funding and whether projects, other than road projects could apply for funding under this program Mr Jeffery inquired whether a Committee could be formed to address this matter It was agreed to have Mr Jeffery contact all councillors regarding this matter Mr Jeffery reported Mr Ken Ferguson had indicated he had land containing gravel at NW 21 30 21 W4 and was interested in selling same to the M D for a price of $225,000 00 Mr McCook noted, based on other gravel sources in the vicinity of Mr Ferguson's land, the gravel would probably have a high refection possibly 50% and not meet road building specifications Mr Boake reported Mr Tom Boese, Linden, had inquired whether the M.D would be interested in purchasing gravel from his pit Mr Boake had referred Mr Boese to Mr McCook Mr Hoff moved to accept and file Mr .1effery's report and further Mr Ferguson be advised the M D. is not interested, at this time, in purchasing his property CARRIED The meeting recessed for lunch between 11 50 A.M 12 55 P M Mr Kent Berg, AB Environment, and Mr Stan Milan entered the meeting when it continued Mr Jeffery presented the audited financial statements prepared by Ablett Kolke and the condensed statements prepared for publication in the newspaper The 1996 year end surplus is $234,485 Mr Jeffery noted three year comparative figures were being published to the newspaper INFRASTRUCTURE GRANT- REQUEST FOR ALTERNATE PROJECT va,T z- 4 KEN FERGUSON LAND /GRA VEL PURCHASE PROPOSAL e 7 G� L UNCH RECESS MESSRS. BERG AND MILAN INTO MEETING Mr Boake moved to approve the December 31/1996 financial statenents, as prepared by APPROVAL OF the auditor, Ablett Kolke, and further, to approve the financial presentation for 1996 FIN STMTS publication in the newspaper, as prepared by Mr .Ieffery CARRIED Mr Gordon Snell entered the meeting time 1 00 P M MR SNELL INTO On behalf of Council, Mr Hoff welcomed Messrs Berg, Milan and Snell to the meeting and MEETING invited Mr Snell to make his presentation Mr Snell reviewed the history and documentation regarding the installation of the equalizer culvert on SH 836 culvert west of SW 20 30 22 W4 Mr Snell noted he had constructed a dirt berm on his side of the highway to draw attention to his concerns In response to questions regarding the water flow on the lands adjacent to the culvert, Mr Snell advised he was prepared to live with the water on the land but not prepared to live with the water accumulated on the land as a result of the culvert if the culvert was not there, the water would travel south, the new road is higher and wider and the approach at the intersection has created a dam and the water that used to travel south has nowhere to go Mr Berg proposed a solution to the problem, noting a grant could be accessed under the Alberta MAIN SH 836 CULVERT WEST OF SW 20- 30-22-W4 5 La M D OF KNEEHILL No 48 COUNCIL MINUTES March 25th, 1997 Water Management and Erosion Control Program, to divert the water to the south This program would pay 75% of project including engineering design and construction the M.D would be responsible for future maintenance and land purchase the M.D would front end the project cost but could raise a special levy to cover their 25% share of the project the project would consider whatever options an engineer proposed to alleviate the problem Mr Berg acknowledged that he was an engineer and his inspection of the site indicates the low area extends to the west side of the road the land does not appear to naturally drain to SH 836 CULVERT the south Mr Vickery then reviewed the history of the road project noting the engineer WESTOFSW20- did not recommend a culvert, it was AB Environment who recommended the equalizer 30 -22 -W4 culvert Mr Berg noted the road should not back up water but allow a natural flow A discussion followed on the potential and possible liability should the water from the culvert be diverted into the ditch Mr Milan recommended burying a pipe to transport the water along the ditch area. Mr Milan also noted the equalizer culvert had created 25 acres of uncultivated land, 1 '/2 miles of shoreline around a slough with a scentless chamomile problem Mr Snell acknowledged there was a water problem on the land but he was willing to look after this problem but not the additional water problems caused by the culvert The proposal to pipe the water along the ditch was further reviewed including pipe size and ditch cuts Mr Vickery inquired whether any of the landowners would be willing to put money forward for this proposal Mr Milan noted he was not in favour of paying any money, it currently costs $7 00 per acre for the property taxes and 30 acres of the land is unusable because of the flooding Mr Snell noted he was not a land owner, he was a land renter Mr Milan inquired whether the M D was willing to pay a share of the crop loss due to the land flooding Mr Vickery again inquired if the road was not there where would the water go and Mr Milan advised it would go south there was a larger low area on the east side and some to the south ten feet of area on Varga s land has made a 30 acre difference to the land on the other side of the road Mr Jeffery inquired if either party was interested in participating in the proposed project, both parties present indicated they were not willing to participate in any project Mr Snell thanked Council for their consideration in this matter, noting he was trying to be reasonable Mr Berg noted the next step would be for the M.D to get an engineer to review the proposed project Mr Jeffery inquired what would happen if the M.D did not proceed with the proposed project Mr Berg noted there was still the issue of the berm, the Water Resources legislation does not allow anyone to block water without permission When asked about the limits of the grant, Mr Berg noted there was no high end but he hoped the proposed solution would not be more than $50,000 00 Mr Hoff thanked all parties for meeting and discussing the various proposals to solve this problem, noting Council would consider all information presented MESSRS MILAN, BERG AND SNELL Messrs Berg, Milan and Snell left the meeting - time 1 45 P M OUT OFMETING Mr McCook briefly reviewed the culvert, noting the M D installed the culvert on SH 836 on the recommendations of Mr Kent Berg and AB Environment Mr McCook left the meeting time 1 50 P M PPS OUT OF MEETING A discussion followed on the information and solution proposals presented by Messrs Berg, Milan and Snell It was noted Mr Berg had never stated the culvert should not be there but SH 836 CULVERT had offered an alternative (a grant to divert the water) or enforcement (of the AB OPTIONS Environment legislation) Mr Hanger noted the M.D had acted on the recommendations of DISCUSSION AB Environment based on professional advice, when the decision to install the equalizer culvert had been made MOTION NOT TO Mr Hanger moved not to participate, at this time, with AB Environment, in any PAR TICIPA TE IN program regarding the SH 836 equahzer culvert ivest of S W20 30 -22 W4 ANYAB ENV. CARRIED PROGRAM RE. SH 836 CULVERT Mr Jeffery reported the Saskatchewan Wheat Pool had announced a mayor expansion and ��,goe,� '07 the construction of a grain handling terminal in the Trochu area and were arranging town hall meetings with area residents to discuss this matter It was noted the company had not MMIN 6 0 . M.D. OF KNEEHILL No. 48 COUNCIL MINUTES March 25th, 1997 discussed their project with the M D Councillors Vickery Hanger and Wagstaff requested copies this documentation SA SK. WHEAT POOL REPORT Mr Boake moved to accept and file. CARRIED Mr Jeffery reported an application had been received from Mr Ralph Belt, to amend the Land Use Bylaw designation on the NE 1 32 -24 W4 from Agricultural to Country Residential PUBLIC HEARING Mr Vickery moved a date he set for Tuesday, April 22 "d 1997 at 1 30 P M for a Puhhe DATE SETRE. Hearing to hear this application and the necessary notices he sent to all involved parties. NE I- 32 -24 -W4 CARRIED 191— Mr Hoff requested Mr Jeffery take over the meeting and call for nominations for Reeve Mr Jeffery then requested nominations for the position of Reeve of the M D of Kneehill noting this position would be held until the Organizational Meeting in October 1997 NOMINA TION FOR Mr Vickery nominated Mr Hoff REEVE Mrs Lowen nominated Mr Boake Mr Jeffery called for nominations for Reeve a second and third time No further nominations were forthcoming Mr Vickery moved nominations cease . .. _ 1 Mr Jeffery then distributed ballots to each councillor, collecting same when completed Mr Jeffery then left the room time 1 20 P M and returned to advise a tie vote had been reached A short recess was then held from 1 20 P M 1 25 P M Mr Jeffery advised, if all Councillors were agreeable the two names for Reeve could be placed in a hat and one name drawn or nominations could be called for again Mr Jeffery i then inquired whether Mr Hoff and Mr Boake were agreeable to have nominations for RE- NOMINATIONS Reeve called for again Both indicated they were agreeable Mr Jeffery then inquired FOR REEVE whether the rest of Council was agreeable to have nominations for Reeve called for again j The rest of Council all indicated they were agreeable It was unanimously agreed to call for ' nominations for Reeve again i Mr Jeffery then requested nominations for the position of Reeve of the M D of Kneehill noting this position would be held until the Organizational Meeting in October 1997 Mr Hanger nominated Mr Hoff Mrs.. Lowen nominated Mr Boake Mr Wagstaff nominated Mr Vickery Mr Vickery declined the nomination Mr Vickery nominated Mr Hanger Mr Jeffery called for nominations for Reeve a second and third time No further nominations were forthcoming Mr Vickery moved nominations cease. CARRIED Mr Jeffery then distributed ballots to each councillor, collecting same when completed MR. HOFF Mr Jeffery then left the room and returned to advise Mr Hoff had successfully been voted NOMINATED in as Reeve for the M D of Kneehill and this position would be held until the October 1997 REEVE Organizational Meeting Congratulations were extended to Mr Hoff MMIN 7 M M D OF KNEEHILL No 48 COUNCIL MINUTES March 25th, 1997 Mr Boake moved the ballots he destroye(I CARRIED Mr Hoff completed his oath of office and thanked council for their vote of confidence in electing him Reeve Mr Hoff then called for nominations for Deputy Reeve for the balance of the 1997 term NOMINATIONS FOR DEPUTY Mr Hanger nominated Mr Vickery REEVE Mrs Lowen nominated Mr Boake Mr Hoff called for nominations for Deputy Reeve a second and third time No further nominations were forthcoming Mrs. Lowen moved nominations cease. CARRIED In the event of a tie vote it was unanimously agreed to follow the same procedure as the Reeve nomination and call for re nominations Mr Jeffery then distributed ballots to each councillor collecting same when completed Mr Jeffery then left the room and returned to advise Mr Vickery had successfully been MR VICKERY voted in as Deputy Reeve for the M D of Kneehill and this position would be held until the NOMINATED October 1997 Organizational Meeting Congratulations were extended to Mr Vickery DEPUTYREEVE Mrs. Loiven moved the ballots be destroyer) Abix"X 'O—`Wd° CARRIED Mr Vickery completed his oath of office and thanked council for their vote of confidence in electing him Deputy Reeve Mr Jeffery reported an invitation had been extended, from Strathcona County to all INVITATIONTO Alberta Mayors and Reeves to attend the Mayors Luncheon on May 29/97, in celebration STRATHCONA of Strathcona s 35 "' Birthday Mr Hoff indicated he would be unable to attend this function coUNTY'S35' and requested the Deputy Reeve attend in his place Mr Vickery noted he would advise if ANNIVERSARY he would be able to attend this function CELEBRATION Mr Hoff reported he had received an invitation to attend a retirement party in April for Mr S lqo ,/97 Stan Schumacher former MLA (Drumheller) Mr Hoff noted he would bring the invitation ----G'1IaEG042- to the next meeting It was noted a plaque could be presented from the M D to Mr Schumacher Mr Jeffery reviewed Employee Policy 7 11, Long Service Awards comparing same with POLICY 7-11 councillor Policy 3 10 Retirement Gift noting an employee who retires after 15 or more RECONFIRMED years of service will receive a gift entitlement equivalent to $25 00 times their years of " ` ° !! /k"e y 60K service Each retiring Councillor receives a gift equivalent of $300 00 for each year of service on Council It was noted a long service award plaque is also presented to retiring employees and further employees receive pension and sick day benefits No changes were forthcoming regarding Employee Policy 7 11 Mr Jeffery reported an offer of $1 250 00 had been received from Mr Ron Thompson Spirit River AB to purchase Lots 2 5, Block 9, Plan 6680, AP, Huxley Mr Thompson has indicated he intends to construct a residence on the property at some time in the future OFFER TO It was noted these lots, owned by the M D , are used for parking for the community hall PURCHASE HUXLEY LOTS 2 -5, Mr Boake moved a letter be sent to Mr Thompson advising him these lots are not for FLOCK 9. sale and recommending he contact the ar jacent landowners or the School Division to Ste, determine if they have any lots available for sale. Ine CARRIED JD /MIN 8 0 0 M D OF KNEEHILL No. 48 COUNCIL MINUTES March 25th, 1997 Mr Jeffery reported Lots 4 and 17 Block 8, Plan 6680 AP, Huxley are currently being used as a road between First and Second Streets The School Division owns property on this block which it wishes to sell and would like these lots dedicated as a road Mr Wagstaff ROAD THROUGH and Mr Boake agreed the road should be correctly located and not in the middle of the LOTS4 AND 17, residential block BLOCK 8 HUXLEY Mrs. Lowen moved to accept and file this matter and further, no action be taken at this time. CARRIED Mr Jeffery read a letter received from the Reeve of the M D of Starland regarding the STARLAND regulated assessment review process Starland notes it does not agree with numerous of the LETTER RE. recommendations made by the Steering Committee and if these recommendations are AAMD &CREG. adopted their live assessment will be dramatically reduced Starland also notes it ASSESSMENT disappointment that the Steering Committee would participate and make recommendations PROCESS to this extent without involving the full membership of the Association Mr Hanger moved to accept and file CARRIED F Mr Jeffery reviewed the agenda for the Reeve s Meeting scheduled for Monday March 31/1997 at 4 00 P M in the Wildrose #1 Room Edmonton Inn Mr Jeffery also reported the M.D and 24 other M D s and Counties have been invited by the County of Forty Mile REEVESMTGAND to attend a Special Meeting of Reeves and Administrators on Monday March 31/97 at the REEVESAND Edmonton Inn, Wildrose 11 Room, to discuss the unconditional Municipal Grant Program ADMIN. MTGAT (MAG) and its scheduled elimination in 1998 AAMD &CSPRING A request was made to ascertain whether the Deputy Reeve could attend the Reeve's CONVENTION Meeting It was agreed the Reeves and Administrators Meeting re MAG grant, could be attended for information purposes only Mr Wagstaff moved Mr Hoff attend the Reeve's Meeting scheduled for Monday March 31197 and further more information be obtained regarding the Reeves and Administrators meeting also scheduled for March 31/97 in Edmonton CARRIED Mr Jeffery reviewed Schedule A ", Penalties and Fees, to Bylaw 1368 Dog Control Bylaw DOG BYLAw #1368 and the following fees and penalties were agreed upon FEE AND PENALTY FEES SCHEDULE "A" License Fee for each Neutered Dog $ 1000 License Fee for each Non Neutered Dog $ 20 00 Replacement License Fees $200 Impound Fees (payable to Animal Control Officer) } Rate set by Animal Boarding fees (payable to Animal Control Officer) } Control Officer Veterinary Fees $ Amount Expended PENALTIES Section Description Penalty 32 Owner of an Unlicensed Dog $ 20 00 3 3 Providing false or misleading information $ 25 00 34 Owner of a Licensed Dog not wearing a License Tag while off Owner's Property $ Nil 41 Dog At Large $ 25 00 4.2 Owner of Dog which barks or howls thereby JD/MIN 9 • m M.D OF KNEEHILL No 48 COUNCIL MINUTES March 25th, 1997 disturbing the quiet or repose of any person 43 Owner of a Dog which causes Damage to Property 4.4 Owner of a Dog which bites, attacks threatens, harasses, barks at chases, inures any person or property belonging to other persons 4.5 Failure of Owner to remove defecation from property which is not the Owner's property 46 Teasing, tormenting annoying abusing or inuring any Dog 47 Interfering with impeding or hindering a Dog Control Officer s enforcement of this bylaw $ 25 00 $ 25 00 $100 00 first offence Dog destroyed 2"d offence $ 25 00 $ 50 00 $ 10000 Mrs. Lowen moved second reading to Bylav #1368, this being the hylav to provide for the licensing, regulating and confinement of dogs in the hamlets of the M D of Kneehill including the incorporation of the agreed upon Schedule "A'; Penalties and Fees Mr Hanger moved third reading to Bylaw #1368 CARRIED CARRIED Mr Vickery moved Mr Lynn Gustafson be appointed the animal control officer for the M D of Kneehill, dog licenses he ordered and all hamlet owners and residents be advised of this bylaw and sent a copy of same CARRIED Mr Jeffery read a letter, from the Acme & District Agricultural Society, which advises it was informed, at their annual meeting the M D and Acme were negotiating regarding the purchase of a fire truck The Society has approved a recommendation to support an agreement regarding the purchase of a new fire truck for Acme in which the costs would be shared equally between the M.D and the village of Acme (50/50) The letter also recommends any agreement with the village of Linden regarding fire control be 25% Linden and 75% M.D as the village of Linden fights most of their fires in the rural areas Mrs Lowen moved a letter he sent to the Acme & District Agricultural Society reiterating the M D 's position regarding one joint fire department for the Aenie/Linden area, noting this fire area is the smallest fire area in the municipality, the MD. has a fire truck in Linden, the M D is ivilling to treat the Acme/Linden area as one fire area with costs to he shared 25% Acme 25% Linden and 50% MD and further a copy of this letter be fonarded to both the villages of Acme and Linden. CARRIED It was noted the cost of maintaining and running the fire department was a greater cost than attending fire calls Mr Hoff reported Mr Dwayne Marshman, who lives in Wheatland County, but adjacent to the Carbon fire area, had inquired who would respond to a fire at his residence Carbon could probably respond more quickly than Rockyford Rockyford charges for fire calls It was noted these kind of situations are dealt with on a one to one basis and the mutual aid agreements address cross boundary fire calls Mr Wagstaff moved the meeting adjourn Time 3 45 P M JDIMIN eeve s Adm tor- CARRIED DOG BYLAW #1368 FEE AND PENALTY SCHEDULE "A" BYLAW #1368 DOC BYLAW 2'' & 3RD READING ,Ooa - ,44s oe APPOINTMENT OF ANIMAL CONTROL OFFICER & NOTIFICA TION TO HAMLET OWNERS OF BYI_A "1368 LETTER FROM ACME & DISTRICT A(; SOCIETY RE. ACME FIRE DEPT ACIA-� ac FIRE MUTUAL AID INQ UIRY RE. MARSHMAN ADJOURNEMNT io JOHN C JEFFERY REPORT March 12 25, 1997 REPORT. Balance Forward Gave 6 M.D maps to Glen Wagstaff for the Elnora Health Unit. Balance Forward CORRESPONDENCE, 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Mar 14/97 Receipt #0026375 $2,028.00 AB Transportation & Utilities re SH 837 Mar 11/97 Reccipt # 0026355 $392.00 Fines distribution Feb 28/97 AB Gazette $ 0.00 $ 0.00 Mar 11/97 Golden Hills Regional Div #15 minutes Feb /97 Fines Distribution Report March 1997 AB Community Development Community Focus newsletter Mar 5/97 Invitation to retirement function of Brendan Casement AB Agriculture, Food and Rural Development. FCM CORAN survey and Forum magazine. Feb/Mar 1997 Solid Waste Management magazine. Employment Opportunity Senior Administrative Officer Incorporated Hamlet of Arctic Bay Employment Opportunity Supervisor of Environmental and Utility Services, Parkland County Employment Opportunity Supervisor Development Services M.D of Rocky View Employment Opportunity Director of Environmental Protection City of Port Moody Employment Opportunity Assistant Engineer City of Port Moody Employment Opportunity Public Works & Utility Operator II Town of Devon. Employment Opportunity Mechanic, Town of Strathmore LGA Conference information Mar 19 21/97 Red Deer Spring 1997 Imperial Oil Review magazine Eco Log Week magazine Intcrpliase Conference 1997 information April 16 20/97 Ottawa. 1997 Alberta Planning Conference registration information April 23 25/97 Red Deer Copy of Preston Manning MP Leader Reform Party, address to FCM June 1/96 Calgary Advertising GEB (Guaranteed Estate Bond) Corporation, Ontario Advertising IKON Of ice Solutions Government Finance Officers Association Conference information Sept 3 5/97 Kelowna, BC Advertising Earth Day April 22/97 Advertising IBM Advertising J.K. Engineering Ltd Conference information ASET Annual Conference Advertising Fast Line Striping Systems Ltd. Seminar information University of Alberta Conference information Prosperity South Mar 20 21/97, Blairmore AB Conference information Expo '97 April 3 -4/97 Abbotsford BC Information Communities in Bloom Canada Advertising Crozier Information Resources Consulting Ltd. Advertising Agriculture Week Mar 9 15/97 AB Municipal Health and Safety Association newsletter Course advertising University of Victoria. Conference information CSSA (Canadian Sanitary Supply Association) Feb /97 Prime Muenster's Update newsletter Seminar advertising How to Be a Better Communicator Automotive Service Technician course advertising Red Deer College Conference information Information & Privacy '97 Seminar advertising How to Manage Conflict, Anger and Emotion Mar 5 & 11/97 The Olds Albertan newspaper Mar 11/97 Highway 21 News newspaper Mar 12/97 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS: 1 Haltwig, Marius SW 30 -33 -26 W4 Mobile Home 16'x80 (2 ❑d residence) $55000.00 2 Grad & Walker Energy Corp LSD 8 -32 -33 24 W4 Compressor Addition $50,000.00 3 Elliot, Bob SE 14 29 -24 W4 Machine Shed 40 x80' (replace existing) $23,000.00 Minute /j cj report. doc PUBLIC WORKS SUPERINTENDENT'S REPORT TUESDAY, March 25th, 1997 1 Gravel crew is down with the 75% road ban now that is placed on chip seals secondaries and gravel They re doing work to the trucks and running steamers until the gravel ban comes off 2 Graders are down and the boys are using up holidays until we get another snow or we I can go on the roads 3 I would like to purchase the two new 160H graders now and trade in the old ones s� P of r»a rrE The 140 and 14 are getting tired and I don't need to be putting a new motor or transmission in now 4 Have a video of the Bill Maerz place and the Gord Snell place if council is interested in seeing what we seem to be getting sued for 5 Pan Canadian request for operations during 75% ban • U WORKS SUPEFUNTENDENT