HomeMy WebLinkAbout1997-03-06 Council MinutesEXECUTIVE COMMITTEE REPORT - March 6th, 1997
The Executive Committee of Otto Hoff and Marylea Lowen met on Thursday, March 6°i,
1997 at the M.D of Kneehill office in Three Hills, commencing at 9 05 A.M Mr Lonnie
McCook Public Works Superintendent and Mr John Jeffery, Administrator, were present
Mrs Jennifer Deak, Assistant Administrator, was also present and recorded the minutes
The following items were reviewed
1 Mt Vernon Water Co -op
The Committee reviewed the two motions approved at the Feb 25/97 council meeting,
regarding the Mt Vernon Water Co op the first motion, regarding the SH 583 road
project and possible extension of the Braconnier project and advising the Co op not to
install their water lines until completion of these projects, and the second motion not to
provide any manpower nor equipment to the Co op for their project and the notation all
this information could be provided in one letter to the Co op
Executive Coninuttee recommends tivo letters be sent to the Mt. Vernon Co -op, one
letter explaining about the SH 583 project and the other letter noting the possibility of
other road projects and advising the Co -op the M D 's road program has been
scheduled and the M D will be unable to perform any work for the Co -op, either
machinery or manpower, as no time allocation has been scheduled for the Co -op's Pb� r
proposed project
2 Armien Toews Property Abutting SH 806 Sth of Linden
Pt. NE 19 -30 25 -W4 (0.80 acres)
Mr Jeffery reported Mr Dunay had appraised the above property on Feb 27/97 for a
value of $35 260 00 land and buildings The M D 's offer to purchase the property has
ben accepted The offer is for $25,000 00 plus taxes ($2 130 48) and legal fees ($503 00)
for both vendor and purchaser for a total of $27 633 48
,�p.loF
Executive Committee reconuuends the M 1). proceed to f nahze the purchase of this
property for $25, 000.00 plus taxes and legal fees, for a total of $27,633 48 P s,a,,�• �.
7c<7mavo ?�iJS
3. Canada Alberta Infrastructure Works Grint
The maximum combined federal provincial and municipal grant allocation for the M.D
under this program, is $189,698 52 with each level of government contributing
$63 232 84 Mr Jeffery noted, after reviewing the funding criteria, the only eligible
project for this funding is the SH 583 paving project Mr Colin Stroeder, Torchinsky
Engineering Ltd., will be completing the M.D s funding application
Executive Committee recommends the M D a > 11 l or the Canada Alberta
yf �o ✓. �, u > �
Infrastructure Works Grant for the SH 583 paving project
4. AB Motor Association - Request For Rural Road Signage
The AB Motor Association provides directional signs at rural and secondary roadway
intersections to provide assistance to motorists Requests for these directional signs
should be submitted to the AB Motor Association by April 30/97
Executive Conunittee recommends no directional signs required at this tine unless " " ' �"r
requests recen,ed fron a councillor
5. Road Concerns - SH 806 (Between Acme and Beiseker)
Mr McCook reported on Feb 27/97 Mrs Dorothy Kesler Acme phoned to complain
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EXECUTIVE COMMITTEE REPORT - March 6` ", 1997
about the road conditions of SH 806 between Acme and Beiseker, and the road not being
plowed Mr McCook advised the M.D plows had been out since 5 30 A.M plowing and
sanding roads Mrs Kesler noted she had only seen this particular road being plowed
once in sixteen years Mr McCook further explained the M D boundary goes only 4
miles south of Acme on SH 806 Mr McCook proceeded to inspect this road, it had
been plowed and sanded at 7 30 7 45 AN and was in good shape There were no cars
in the ditches as stated by Mrs Kesler nor any tracks that showed evidence of this The
portion of SH 806, north of Beiseker, in the M D of Rocky View was solid ice and snow
packed Mr McCook advised Mrs Kesler of this situation
Executive Committee recommends to accept and file.
6. Schmautz Land Lease SE & SW 20 32 26 W4
The land lease for the above lands with Mr Rick Leibel Olds expires on April 30/97
Mr Leibel paid $9,000 00 for this annual lease It was also noted some interest had been
expressed by Mr Dave Jorgensen (father owns NW 20 32 26 W4) in leasing or
purchasing these lands
Executive Committee recommends a letter be sent to Mr Rick Leibel inquiring Z-6 4vrr
whether he would be interested in reneivuzg this lease, for the same amount 4-/6
($9, 000.00) and if not, this lease be re- tendered
7. Alberta Transportation and Utilities transfer to M D Pt. SW 34- 29 -21 -W4
The transfer documents for the above parcel from Alberta Transportation and Utilities to
the M D of Kneehill, has been received This is a small cut off area adjacent to SH 836
Executive Committee reconunends these land transfer documents he signed
8 Bleriot Ferry Aueement
Alberta Transportation and Utilities has forwarded a draft copy of an agreement for the
operations of the Bleriot Ferry The agreement is based on the agreement with the M.D
of Woodlands for the operation of the Klondyke Ferry The annual payment of
$91,000 00 is derived from actual costs to launch operate and dock the ferry plus an
estimated amount for "extras" to allow for replacement of parts
Executive Committee recommends approval of this draft agreement and notification of
same to Mr Rob Penny, Alberta Transportation and Utilities
Mr McCook left the meeting time 10 35 AN
9. Kneehill Community Resource Board (KCRB) minutes
The Feb 13/97 KCRB minutes were reviewed It was noted the Dec 31/96 KCRB
financial statements had been presented and approved at this meeting
Executive Committee recommends to accept and file.
10 1997 Equalized Assessment Report
F,1_1
The M.D s 1997 equalized assessment of $580,609,401 has been compared with other
jurisdictions, 11 of 30 counties and 17 of 37 M.D 's have greater assessment then the M. '
D of Kneehill Rural Alberta comprises of 33 6% of total assessment cities 56% and
towns and villages 10 4%
Executive Committee recommends a copy of this report he given to each councillor F�
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11. Nova Gas Transmission Torrington Compressor Site Modernization Proposal
Nova Gas is proposing to modernize the existing Torrington Compressor Station and
construct a new compressor facility adjacent to the existing site Persons having an
interest in the proposed facility are requested to forward their comments or areas of
interest to Nova Gas prior to March 19/97
Executim Committee recommends to accept and file. F
12. Letter from Brenda Chamberlain, MP re Private Members Bill
Brenda Chamberlain MP has requested support for her Private Members Bill C -302,
which, if adopted, would establish an official pledge (or oath) of allegiance to our
Canadian Flag
Executwe Committee recommends to accept and file F "t
13 Wildrose Foundation - Vitalize '97 Volunteer Conference
The Wildrose Foundation had forwarded a copy of the 1997 Vitalize Provincial Volunteer
Conference registration guide for their conference scheduled June 12 14/97 in Calgary
Executim Committee recommends to accept and file.
14 Letter from Village of Torrington re. services provided by village to arena
The village of Torrington has provided a list, with a monetary value attached for each
service it provides free of charge to the Torrington arena Services include water, sewer,
garbage grounds maintenance, weed control and land lease, for a total monetary value of
$2,950 00 which amounts to $16 66 per capita
&& Acc e4,00 cw cuts
Executh,e Committee recommends to accept and file and a copy of this information be �x r os►< ��
provided to each councillor (those present excepted)
F�
15. Letter from town of Three Hills re. Citizen's Advisory Group Report on E911
The town has forwarded a copy of the above report and requests feedback and comments
on whether the M.D council feels further investigation into providing enhanced E911
service locally is needed It was noted the M.D had sent a letter to all towns and villages
requesting, prior to Mar 11/97 their E911 decisions and service preferences
le'a
Executim Committee recommends accept and file.
16 Letter of thanks from Wellness Conference Committee
Ms Shelley Jackson of the Wellness Conference Committee, has sent a letter thanking the
M.D for their financial contribution (hall rental) for their 1997 conference held Feb 7/97
in Three Hills Ninety six people from all areas of the M.D , registered for this conference
and feedback from the participants was very positive
Executme Committee recommends to accept and file. f �114E
17. RCMP "K" Division Three Year Business Plan
The Three Hills RCMP detachment have provided a copy of their division's three year
business plan
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EXECUTIVE COMMITTEE REPORT - March 6t ", 1997
Executive Committee recommends to accept and file and, upon request, provide
councillor's with a copy of this document.
18. Hamlet Water Billing Penalties and Deposit fees
The town of Three Hills is in the process setting up their utility system to handle the M.D
water accounts for the hamlets of Swalwell, Wimborne and Huxley To this end the town
has requested penalties for overdue accounts and utility deposit fees be at the same rates
as the town to accommodate their computer system The town currently charges 1 ' /s%
per month penalty the M.D charges 5% per quarter The town also charges a deposit
fee, to renters only, of $200 00, the M.D recently established a $100 00 deposit fee The
town has also indicated it does not have the manpower to turn on and turn off water
meters in the hamlets the M D will still have to do this
Fes,
Executive Committee recommends the M D.'s water penalties and utility deposits be set
at the same rates as the town of Three Hills.
19 AAMD &C letter re Proposed Canada Endangered Species Protection Act
The AAMD &C has forwarded a summary of the above noted proposed Act (Bill C 65)
This proposed legislation applies only to federal lands Parties most affected would
include grazing lease holders and individuals or companies having an interest in crown
lands
Executive Committee recommends to accept and file. F`E
20. AAMD &C letter re. Provincial Budget and Three Year Business Plans
The AAMD &C has provided a highlight of the provincial budget and business plans for
each provincial department Budget highlights include a projected surplus of at least
$2.235 billion for 1996/97 due to higher than expected resource and income tax revenues,
from 1997 2000 average increase in program spending is 1 /1 %, as of March 31/97 the
provincial net debt (excluding pension liability) will be $3 988 billion
Executive Committee recommends to accept and file and, upon request, provide
councillor's with a copy of this document Y
21 Office Staff
The office staffing requirements were briefly discussed
Executive Committee recommends the Administrator be authorized to replace one
office staff, when and if required, and also, if required, be authorized to hire any
casual office staff
22. Joint Planner Costs for 1996
The M.D s share of the point planner costs for 1996 is $24,633 00 (50 %) Mr Rusling's
time breakdown for 1996 indicates 29% of his time was spent at Kneehill and 71% at
Mountain View It was noted Mountain View does not charge administration fees and
shares, equally, revenues received from contract planning services
Executive Committee recommends this joint planning arrangement continue, as is, for &'
a further year m ° ° "'p'"' V,,rJ
23. Letter from M.D. of Brazeau to AAMD &C re: Village Dissolution
The M.D of Brazeau has forwarded a copy of their letter to the AAMD &C requesting the
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Association s assistance in increasing the awareness of other rural municipalities regarding
decisions made by the Minister of Municipal Affairs on the dissolution study currently
underway for the village of Breton Should the residents of Breton (525 population) opt
for dissolution the M D has no say in the terms of dissolution The M.D has approved a
resolution that the representation for the Breton residents be provided by the local M.D
councillor and further the boundaries and distribution of population in the M.D be
reviewed and adjusted accordingly prior to the next municipal election Not withstanding
the M.D council's position the Minister of Municipal Affairs has stated the village
council of Breton will be granted the right to have one of their members sit on the M.D
council for the balance of this term The M.D feels the Minister s position on this matter
violates the position taken by the provincial electoral boundaries review The M.D has
requested a meeting with the Premier and Minister to further discuss this matter
Executive Committee recommends to accept and file.
24. 1997 AAMD &C Spruig Convention Workshop Presentation
Three workshops are being offered at the 1997 Spring Convention telecommunication
facilities intermunicipal cooperation and forestry operational issues
Executive Committee recommends each councillor alternatively select option 1 or Z
and not submit a third choice for this workshop
The meeting recessed for lunch from 12 05 P M until 12 35 P M
Mr Dunay, the M.D assessor entered the meeting when it continued
25. Regulated Assessment Review
Mr Dunay proceeded to review some of the proposed assessment changes, noting these
changes will not affect the 1997 assessment and are proposed for 1998 Pipeline
assessments are currently assessed with a 25% fixed and immediate factor, the proposal is
for a 30% straight line depreciation factor plus the 25% fixed and immediate factor Also
a reduction is being proposed for low flowing lines For the M D of Kneehill this
proposed change could mean a reduction of up to, or even more than, 17% of
pipeline /linear assessment Currently, wellhead assessment are standardized with low
•
producing wells being given the same assessment as a high producing well The proposed
changes will base assessment on production Proposed changes for rail lines will be for
assessment based on tonnage hauled on the lines, currently assessment is based on amount
of rail track
In response to questions regarding assessment of golf course, Mr Dunay advised golf
courses are now fully assessable whether owned by municipalities or the private sector
Mr Dunay noted he would be assessing the Three Hills Golf Course at $20,000 00 per
golf hole less 50% for 1997 only plus buildings and site value The Committee agreed
the Acme, Trochu and Three Hills golf courses should ail be assessed comparably Mr
Dunay advised he was in contact with Trochu regarding their golf course assessment,
Acme will be assessing in 1998 when it does its general assessment
Executive Committee recommends the Regulated Assessment Review questionnaire be
completer) as recommended by the assessor, Mr Dunay
26 Council Minutes
"',
The February 25 1997 minutes were edited for publication in the newspaper
Executive Committee recommends the minutes, as edited by the Committee, be
publisher) in the newspaper
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The Executive Committee meeting adjourned 2 00 P M
Jenpifer eak
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Assistant Administrator
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UTSTANDING
PAYROLL CNEQUL'S
i
Y
CHEQUES AS dvr January 31 19 97
GENERAL CHEQ UL- S GENERAL CHEQUES
Cil 0
AMOUNT
CK E
AM0UNT
CK jr
AMOWN'l
1069
$ 250 00
1329
40 00
1607
144 45
1612
3134 04
1.645
19 88
1655
517 28 .
1664
55 00
1670
403 20
1674
93,6 25
1675
46 49
1677
42,326 53
1681
148 41
1682
7 00
1686
200 00
1687
1957 78
1688
396 75
1689
30 00
1691
14 93
1692
260 00
1693
2942 50
1696
1150 00
1697
934 16
1703
87 58
1705
8 56
1706
84 26
1707
1261 00
1711
352 89
TOTAL OUTSTANDING PAYROLL CHEQUES S
TOTAL OUTSTANDING GENCRAL CHEQUES S 57,7
• TOTAL S- 57 T
OUTSTANDING LOANS S 0 00
CASH ON HAND DEPOSITED S 11,012 •88
SUBMITTED TO COUNCILTI.IIS 25th DAY Of- lebruary 19 97
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