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HomeMy WebLinkAbout1997-03-06 Council MinutesEXECUTIVE COMMITTEE REPORT - March 6th, 1997 The Executive Committee of Otto Hoff and Marylea Lowen met on Thursday, March 6°i, 1997 at the M.D of Kneehill office in Three Hills, commencing at 9 05 A.M Mr Lonnie McCook Public Works Superintendent and Mr John Jeffery, Administrator, were present Mrs Jennifer Deak, Assistant Administrator, was also present and recorded the minutes The following items were reviewed 1 Mt Vernon Water Co -op The Committee reviewed the two motions approved at the Feb 25/97 council meeting, regarding the Mt Vernon Water Co op the first motion, regarding the SH 583 road project and possible extension of the Braconnier project and advising the Co op not to install their water lines until completion of these projects, and the second motion not to provide any manpower nor equipment to the Co op for their project and the notation all this information could be provided in one letter to the Co op Executive Coninuttee recommends tivo letters be sent to the Mt. Vernon Co -op, one letter explaining about the SH 583 project and the other letter noting the possibility of other road projects and advising the Co -op the M D 's road program has been scheduled and the M D will be unable to perform any work for the Co -op, either machinery or manpower, as no time allocation has been scheduled for the Co -op's Pb� r proposed project 2 Armien Toews Property Abutting SH 806 Sth of Linden Pt. NE 19 -30 25 -W4 (0.80 acres) Mr Jeffery reported Mr Dunay had appraised the above property on Feb 27/97 for a value of $35 260 00 land and buildings The M D 's offer to purchase the property has ben accepted The offer is for $25,000 00 plus taxes ($2 130 48) and legal fees ($503 00) for both vendor and purchaser for a total of $27 633 48 ,�p.loF Executive Committee reconuuends the M 1). proceed to f nahze the purchase of this property for $25, 000.00 plus taxes and legal fees, for a total of $27,633 48 P s,a,,�• �. 7c<7mavo ?�iJS 3. Canada Alberta Infrastructure Works Grint The maximum combined federal provincial and municipal grant allocation for the M.D under this program, is $189,698 52 with each level of government contributing $63 232 84 Mr Jeffery noted, after reviewing the funding criteria, the only eligible project for this funding is the SH 583 paving project Mr Colin Stroeder, Torchinsky Engineering Ltd., will be completing the M.D s funding application Executive Committee recommends the M D a > 11 l or the Canada Alberta yf �o ✓. �, u > � Infrastructure Works Grant for the SH 583 paving project 4. AB Motor Association - Request For Rural Road Signage The AB Motor Association provides directional signs at rural and secondary roadway intersections to provide assistance to motorists Requests for these directional signs should be submitted to the AB Motor Association by April 30/97 Executive Conunittee recommends no directional signs required at this tine unless " " ' �"r requests recen,ed fron a councillor 5. Road Concerns - SH 806 (Between Acme and Beiseker) Mr McCook reported on Feb 27/97 Mrs Dorothy Kesler Acme phoned to complain C: /MD /Minute /EC.doc Page 1 EXECUTIVE COMMITTEE REPORT - March 6` ", 1997 about the road conditions of SH 806 between Acme and Beiseker, and the road not being plowed Mr McCook advised the M.D plows had been out since 5 30 A.M plowing and sanding roads Mrs Kesler noted she had only seen this particular road being plowed once in sixteen years Mr McCook further explained the M D boundary goes only 4 miles south of Acme on SH 806 Mr McCook proceeded to inspect this road, it had been plowed and sanded at 7 30 7 45 AN and was in good shape There were no cars in the ditches as stated by Mrs Kesler nor any tracks that showed evidence of this The portion of SH 806, north of Beiseker, in the M D of Rocky View was solid ice and snow packed Mr McCook advised Mrs Kesler of this situation Executive Committee recommends to accept and file. 6. Schmautz Land Lease SE & SW 20 32 26 W4 The land lease for the above lands with Mr Rick Leibel Olds expires on April 30/97 Mr Leibel paid $9,000 00 for this annual lease It was also noted some interest had been expressed by Mr Dave Jorgensen (father owns NW 20 32 26 W4) in leasing or purchasing these lands Executive Committee recommends a letter be sent to Mr Rick Leibel inquiring Z-6 4vrr whether he would be interested in reneivuzg this lease, for the same amount 4-/6 ($9, 000.00) and if not, this lease be re- tendered 7. Alberta Transportation and Utilities transfer to M D Pt. SW 34- 29 -21 -W4 The transfer documents for the above parcel from Alberta Transportation and Utilities to the M D of Kneehill, has been received This is a small cut off area adjacent to SH 836 Executive Committee reconunends these land transfer documents he signed 8 Bleriot Ferry Aueement Alberta Transportation and Utilities has forwarded a draft copy of an agreement for the operations of the Bleriot Ferry The agreement is based on the agreement with the M.D of Woodlands for the operation of the Klondyke Ferry The annual payment of $91,000 00 is derived from actual costs to launch operate and dock the ferry plus an estimated amount for "extras" to allow for replacement of parts Executive Committee recommends approval of this draft agreement and notification of same to Mr Rob Penny, Alberta Transportation and Utilities Mr McCook left the meeting time 10 35 AN 9. Kneehill Community Resource Board (KCRB) minutes The Feb 13/97 KCRB minutes were reviewed It was noted the Dec 31/96 KCRB financial statements had been presented and approved at this meeting Executive Committee recommends to accept and file. 10 1997 Equalized Assessment Report F,1_1 The M.D s 1997 equalized assessment of $580,609,401 has been compared with other jurisdictions, 11 of 30 counties and 17 of 37 M.D 's have greater assessment then the M. ' D of Kneehill Rural Alberta comprises of 33 6% of total assessment cities 56% and towns and villages 10 4% Executive Committee recommends a copy of this report he given to each councillor F� C: /MD /Minute /GC.doc Page 2 EXECUTIVE COMMITTEE REPORT - March 6` ", 1997 11. Nova Gas Transmission Torrington Compressor Site Modernization Proposal Nova Gas is proposing to modernize the existing Torrington Compressor Station and construct a new compressor facility adjacent to the existing site Persons having an interest in the proposed facility are requested to forward their comments or areas of interest to Nova Gas prior to March 19/97 Executim Committee recommends to accept and file. F 12. Letter from Brenda Chamberlain, MP re Private Members Bill Brenda Chamberlain MP has requested support for her Private Members Bill C -302, which, if adopted, would establish an official pledge (or oath) of allegiance to our Canadian Flag Executwe Committee recommends to accept and file F "t 13 Wildrose Foundation - Vitalize '97 Volunteer Conference The Wildrose Foundation had forwarded a copy of the 1997 Vitalize Provincial Volunteer Conference registration guide for their conference scheduled June 12 14/97 in Calgary Executim Committee recommends to accept and file. 14 Letter from Village of Torrington re. services provided by village to arena The village of Torrington has provided a list, with a monetary value attached for each service it provides free of charge to the Torrington arena Services include water, sewer, garbage grounds maintenance, weed control and land lease, for a total monetary value of $2,950 00 which amounts to $16 66 per capita && Acc e4,00 cw cuts Executh,e Committee recommends to accept and file and a copy of this information be �x r os►< �� provided to each councillor (those present excepted) F� 15. Letter from town of Three Hills re. Citizen's Advisory Group Report on E911 The town has forwarded a copy of the above report and requests feedback and comments on whether the M.D council feels further investigation into providing enhanced E911 service locally is needed It was noted the M.D had sent a letter to all towns and villages requesting, prior to Mar 11/97 their E911 decisions and service preferences le'a Executim Committee recommends accept and file. 16 Letter of thanks from Wellness Conference Committee Ms Shelley Jackson of the Wellness Conference Committee, has sent a letter thanking the M.D for their financial contribution (hall rental) for their 1997 conference held Feb 7/97 in Three Hills Ninety six people from all areas of the M.D , registered for this conference and feedback from the participants was very positive Executme Committee recommends to accept and file. f �114E 17. RCMP "K" Division Three Year Business Plan The Three Hills RCMP detachment have provided a copy of their division's three year business plan C:/MD /Minute /EC.doc Page 3 0 N EXECUTIVE COMMITTEE REPORT - March 6t ", 1997 Executive Committee recommends to accept and file and, upon request, provide councillor's with a copy of this document. 18. Hamlet Water Billing Penalties and Deposit fees The town of Three Hills is in the process setting up their utility system to handle the M.D water accounts for the hamlets of Swalwell, Wimborne and Huxley To this end the town has requested penalties for overdue accounts and utility deposit fees be at the same rates as the town to accommodate their computer system The town currently charges 1 ' /s% per month penalty the M.D charges 5% per quarter The town also charges a deposit fee, to renters only, of $200 00, the M.D recently established a $100 00 deposit fee The town has also indicated it does not have the manpower to turn on and turn off water meters in the hamlets the M D will still have to do this Fes, Executive Committee recommends the M D.'s water penalties and utility deposits be set at the same rates as the town of Three Hills. 19 AAMD &C letter re Proposed Canada Endangered Species Protection Act The AAMD &C has forwarded a summary of the above noted proposed Act (Bill C 65) This proposed legislation applies only to federal lands Parties most affected would include grazing lease holders and individuals or companies having an interest in crown lands Executive Committee recommends to accept and file. F`E 20. AAMD &C letter re. Provincial Budget and Three Year Business Plans The AAMD &C has provided a highlight of the provincial budget and business plans for each provincial department Budget highlights include a projected surplus of at least $2.235 billion for 1996/97 due to higher than expected resource and income tax revenues, from 1997 2000 average increase in program spending is 1 /1 %, as of March 31/97 the provincial net debt (excluding pension liability) will be $3 988 billion Executive Committee recommends to accept and file and, upon request, provide councillor's with a copy of this document Y 21 Office Staff The office staffing requirements were briefly discussed Executive Committee recommends the Administrator be authorized to replace one office staff, when and if required, and also, if required, be authorized to hire any casual office staff 22. Joint Planner Costs for 1996 The M.D s share of the point planner costs for 1996 is $24,633 00 (50 %) Mr Rusling's time breakdown for 1996 indicates 29% of his time was spent at Kneehill and 71% at Mountain View It was noted Mountain View does not charge administration fees and shares, equally, revenues received from contract planning services Executive Committee recommends this joint planning arrangement continue, as is, for &' a further year m ° ° "'p'"' V,,rJ 23. Letter from M.D. of Brazeau to AAMD &C re: Village Dissolution The M.D of Brazeau has forwarded a copy of their letter to the AAMD &C requesting the C: /MD /Minute /EC.doc Page 4 1 AK*1a '-e, Do.0 P o< EXECUTIVE COMMITTEE REPORT - March 6`h, 1997 Association s assistance in increasing the awareness of other rural municipalities regarding decisions made by the Minister of Municipal Affairs on the dissolution study currently underway for the village of Breton Should the residents of Breton (525 population) opt for dissolution the M D has no say in the terms of dissolution The M.D has approved a resolution that the representation for the Breton residents be provided by the local M.D councillor and further the boundaries and distribution of population in the M.D be reviewed and adjusted accordingly prior to the next municipal election Not withstanding the M.D council's position the Minister of Municipal Affairs has stated the village council of Breton will be granted the right to have one of their members sit on the M.D council for the balance of this term The M.D feels the Minister s position on this matter violates the position taken by the provincial electoral boundaries review The M.D has requested a meeting with the Premier and Minister to further discuss this matter Executive Committee recommends to accept and file. 24. 1997 AAMD &C Spruig Convention Workshop Presentation Three workshops are being offered at the 1997 Spring Convention telecommunication facilities intermunicipal cooperation and forestry operational issues Executive Committee recommends each councillor alternatively select option 1 or Z and not submit a third choice for this workshop The meeting recessed for lunch from 12 05 P M until 12 35 P M Mr Dunay, the M.D assessor entered the meeting when it continued 25. Regulated Assessment Review Mr Dunay proceeded to review some of the proposed assessment changes, noting these changes will not affect the 1997 assessment and are proposed for 1998 Pipeline assessments are currently assessed with a 25% fixed and immediate factor, the proposal is for a 30% straight line depreciation factor plus the 25% fixed and immediate factor Also a reduction is being proposed for low flowing lines For the M D of Kneehill this proposed change could mean a reduction of up to, or even more than, 17% of pipeline /linear assessment Currently, wellhead assessment are standardized with low • producing wells being given the same assessment as a high producing well The proposed changes will base assessment on production Proposed changes for rail lines will be for assessment based on tonnage hauled on the lines, currently assessment is based on amount of rail track In response to questions regarding assessment of golf course, Mr Dunay advised golf courses are now fully assessable whether owned by municipalities or the private sector Mr Dunay noted he would be assessing the Three Hills Golf Course at $20,000 00 per golf hole less 50% for 1997 only plus buildings and site value The Committee agreed the Acme, Trochu and Three Hills golf courses should ail be assessed comparably Mr Dunay advised he was in contact with Trochu regarding their golf course assessment, Acme will be assessing in 1998 when it does its general assessment Executive Committee recommends the Regulated Assessment Review questionnaire be completer) as recommended by the assessor, Mr Dunay 26 Council Minutes "', The February 25 1997 minutes were edited for publication in the newspaper Executive Committee recommends the minutes, as edited by the Committee, be publisher) in the newspaper C: /MD /Minute /EC.doc Page 5 AK*1a '-e, Do.0 P o< E C 0 EXECUTIVE COMMITTEE REPORT - March 6t ", 1997 The Executive Committee meeting adjourned 2 00 P M Jenpifer eak C:/MD/MinuWW.doc )�a_ Assistant Administrator Page 6 U. co 0 0 6q m D co N N V co w z C m � Cn Cn V co O o °' 4z- `T' V D � p --j = 0 M -0 m CO M z Z O m •� ff3 V CD O o CO Cn O p C Cn O co Cr O O O O 0 O O o O 0 o O O O o O O O a ta- O D n D V EF} C: 0 O H z 0 O CO -CI Cf) N w m z D D z 1 O O m c� a, m. z Z z � Z � G7 G7 O 0i co xi" � y.. y z om of m m w m; V' K ;,�� 00 D O o o; c 0 Cn Cn A" z V N 4 Cb � E CD I� C.T7 At Mz 0 O w w o 09 N o 00 co CD C0 MN co C M N a: Z W � .A cr1 ;.; � n rn , � rn cn w o V � x .= �,, � V w V •.) � D O N w 4- o 00 i Cl) co Cp w 00 O N CO W 4�-. 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V r co Kg ,, F �Clsr;�Sif co N }r r `yam. w A rl •J *k� 3;� ;ii` V m Cn O ti. O rr 3H ;�1 iRu ii45 'I- Cn 0 0 ¢ k O «:` S a , o O O O ,, O 3 „' r O 0 CD °o i i c`J OC D CD CD CD CD CD CD CD CD b4 Q late R�},li 1.hi = I.;n CD r O CD rot C w c c !y -s G In V UTSTANDING PAYROLL CNEQUL'S i Y CHEQUES AS dvr January 31 19 97 GENERAL CHEQ UL- S GENERAL CHEQUES Cil 0 AMOUNT CK E AM0UNT CK jr AMOWN'l 1069 $ 250 00 1329 40 00 1607 144 45 1612 3134 04 1.645 19 88 1655 517 28 . 1664 55 00 1670 403 20 1674 93,6 25 1675 46 49 1677 42,326 53 1681 148 41 1682 7 00 1686 200 00 1687 1957 78 1688 396 75 1689 30 00 1691 14 93 1692 260 00 1693 2942 50 1696 1150 00 1697 934 16 1703 87 58 1705 8 56 1706 84 26 1707 1261 00 1711 352 89 TOTAL OUTSTANDING PAYROLL CHEQUES S TOTAL OUTSTANDING GENCRAL CHEQUES S 57,7 • TOTAL S- 57 T OUTSTANDING LOANS S 0 00 CASH ON HAND DEPOSITED S 11,012 •88 SUBMITTED TO COUNCILTI.IIS 25th DAY Of- lebruary 19 97 nrcrrr