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HomeMy WebLinkAbout1997-03-11 Council MinutesM D OF KNEEHILL #48 AGENDA - COUNCIL MEETING March llt ", 1997 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Bank Reconciliation and Cash Comparison Report 6 Accounts Payable APPOINTMENTS. 9.00 A.M Lonnie McCook, Public Works Superintendent 1 30 P M Public Hearing see agenda item #20 TRANSPORTATION ITEMS 7 Public Works Superintendent Report 8 Lowen/Braaz Access 9 Proposed Transfer Site SW 20 32 26 W4 10 Ed Miller Feedlot Road 11 Trentham Project 12 Linden West Bridge GENERAL ITEMS. 13 County of Mountain View Invitation 14 Celebration of Agriculture Presentation 15 Parkland Savings & Credit Union Ltd 16 E911 Emergency Services 17 Agricultural Service Board 18 Horseshoe Canyon Development Permit 19 Dog Bylaw PLANNING ITEMS. Annual Meeting invitation 20 Public Hearing Land Use Bylaw Amendments OTHER ITEMS. 1 0 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES March 11th, 1997 A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street, Three Hills, Alberta, on Tuesday, March 11`h, 1997 commencing at 8 30 A.M The following were present for the meeting Councillors Marylea Lowen Otto Hoff Robert E Boake James M Hanger Richard M Vickery M Glen Wagstaff Division One Division Two Division Three Division Five PRESENT Division Six Division Seven John C Jeffery, Administrator Jennifer Deak Assistant Administrator was also present and recorded the minutes Reeve Richard Marz was absent from the meeting Deputy Reeve Otto Hoff called the meeting to order at 8 45 A.M CALL TO ORDER The following items were requested to be added as late items to the agenda 12a. Georgie Colberg ADDITIONS & 12b SH 806 Report DELETIONS FROM 12c Dust Control AGENDA A request was made to remove item #10 from the agenda Mr. Vickery moved item #10 be removed from the agenda, items 12a, 12b and 12c be APPROVAL OF added to the agenda and further, the balance of the agenda be approved AGENDA CARRIED Mr Vickery moved approval of the February 25`I`, 1997 council minutes. Mr Jeffery s report was presented The pending file items were reviewed and the recommendations to file administration items #l, Intermumcipal Assessment Department, item #2, Cash in Lieu/1V4umcipal Reserves item #7 1997 Employee Day March 10/97 item #19, Divisional Boundary Changes, transportation item #1, A &A Paving Ltd., item #9, Resource Road Improvement Program item #10 Canada Agri Infrastructure Road Program, item #11, Wajax/Champion Tour, item #15, Lorrm Baerg - Request for Temporary Approach SW 29 30 25 W4 Under pending item 46 Lot 9 12 Block 1 Plan 7015, EF Wimborne (former lumber yard), it was agreed to re advertise this property for sale APPROVAL OF MINUTES JCJ REPORT & PENDING REPORT Mr Boake moved approval of Mr Jeffery's report, including the recommendations for APPROVAL OFJCJ the pending items REPORT CARRIED Executive Committee Report was presented Under Executive Committee #2 Toews Property Pt NE 19 30 25 W4 it was noted, once the property sale and transfer was complete, the Public Works Superintendent should ensure this building is securely boarded up Under Executive Committee #14, Letter from Village of Torrington re services provided by village to arena, a copy of the village's letter outlining the non monetary contributions made by the village to support the arena, was distributed to all councillors The village advises it provides $2,950 00 worth of services (water, sewer, garbage land lease grounds maintenance) which equates to $16.66 per capita EXEC COMM REPORT TOEWS PROPERTY NE 19- 30 -25 -W4 —O,Y fii9fn � Pi is VILLAGE OF TORRINGTON NON MONETARY SUPPORT OF ARENA Mr McCook, Public Works Superintendent, entered the meeting time 9 00 A.M. PHIS INTO Under Executive Committee #25, Regulated Assessment Review, it was noted the MEETING JD/MIN 1 40 • 0 M D OF KNEEHILL No. 48 COUNCIL MINUTES March 11th, 1997 assessment of golf courses is legislated under provincial statute, not municipal legislation APPROVAL OF Mrs Lowen moved approval of the Executive Committee report EXEC COMM. CARRIED REPORT Mr Wagstaff moved approval of the .1anuary 31197 bank reconciliation and cash APPROVAL OFFIN comparison reports, as presented REPORTS CARRIED Mr Vickery moved approval of the accounts presented for payment to -day, subject to APPROVAL OF review by the Finance Committee of Councillors Hoff and Lowen ACCOUNTS CARRIED The Public Works Superintendent Report was presented Under report item 91 updating the underground fuel lines at the Acme Shop it was reported this work was required to conform with current codes Under report item #4, Mr McCook reported the Torrington Hutterite Colony had requested permission to haul gravel for the M.D in a colony truck that had a rebuilt motor installed in it, the colony wanted to haul the gravel to break in the truck's motor A discussion followed on the potential liability that may result from allowing this request Mr Hanger moved this request be demed CARRIED Under report item #5, it was reported Ledcor is re building the ramps for the Bleriot Ferry and requires this work to be completed prior to the ferry commencing operations for the year The company has requested any road bans be waived to permit the cement pumper truck to access the ferry site It was noted this road currently has a 75% road ban and this truck would be unable to meet this road ban restriction PWS REPORT -7 1 /✓��lc 7 Pals TORR. HUTTERITE REQUEST RE: GRAVEL HAULING ccP�' BLERIOT FERRY & LEDCOR REQUEST RE ROAD BAN WAIVER Mr Boake moved the MD. road bans be warned to accommodate the request from , Ledcor to transport a cement pumper truck to the Bleriot Ferry site to accommodate the a-4,16W4 re- building of the ferry ramps CARRIED Under agenda item #8, Lowen Braaz access problem, SE 22 and NW 14 29 -21 W4, Mr Jeffery reported Mr Glen Scott Brownlee Fryett had advised under expropriation procedures the M.D would pay costs for the value of the land, legal fees for both parties and for two appraisals It was noted expropriation costs could range from $5 $30,000 00 Mrs Lowen discussed a possible alternate access to the NW 14 via the Budenski land Mr Jeffery reported Mr Scott had also advised of a new section of the Municipal Government Act section 26 temporary roads and right of ways, that may address this access problem Under this section of the Act a council may by bylaw open a temporary road or temporary right of way on private land Any temporary road established under this section of the Act could only be kept open for not more than two years The owner and occupant of land over which a temporary road or right of way passes is entitled to compensation from the municipality for the use of the temporary road or right of way and for loss or damage caused by the temporary road or right of way If there is no agreement for compensation, the compensation must be decided by the Land Compensation Board Mr Jeffery advised Mr Scott had been requested to provide a draft bylaw using section 26 of the Municipal Government Act, to provide access to the Lowen land at NW 14 29 21 W4 and this bylaw should be faxed to the M.D later in the day Mr Hanger moved to table this agenda item until later in the meeting LOWEN/BRAAZ ACCESS PROBLEM SE 22 & Nw14 29 -21 -W4 S�p.B of /rliAV >Et CARRIED SCHMAUTZPIT I PROPOSED Mr Jeffery read a letter, received from Mr Stewart MacKinnon, AB Environmental TRANSFER SITE Protection regarding the proposed transfer station/dry waste site at SW 20 32 26 W4 SW 20- 32 -26 -W4 �1�7 /�LHdI 2 0 E 11 M D OF KNEEHILL No. 48 COUNCIL MINUTES March 11th, 1997 (Schmautz Pit) The province has reviewed the M.D s application for the proposed transfer station and advise the site would be suitable for a transfer station but does not meet the requirements for a dry waste site (Class III Landfill), the site is not hydrogeologically suitable and would not provide the required containment The proposed development does not meet the standard set back requirements from the shore of the creek The letter recommends the M.D investigate other sites and explore the potential for further development of its existing site (Torrington) A discussion followed on the changing legislative requirements, the provinces reallocation of this department from health to environment, the need to have a common sense approach the options of locating another site, preferably between Linden and Torrington, that would meet regulations for a transfer /waste site, the status of the existing site compared to the proposed site A recommendation was made to have Mr Al McMillan, Regional Administrator, AB Environment, tour the Torrington and Schmautz sites and review the options available for the development of a waste site Mr Hanger moved Mr Al McMillan, AB Environment, he requested to undertake a site survey of both the Torrington transfer site and the proposed Schmautz transfer site and be made aware of the options available for garbage disposal at these areas CARRIED Mr Hanger next discussed the Trentham Project south of 18 32 23 W4 and the road construction rotation order, noting this project had been deferred from last year's schedule because of the potential development of the AB Wheat Pool and the impact from traffic travelling this road to access a grain handling facility A motion had been approved last year to widen the road width to 10 metres from the railway tracks east to Highway #21, conditional upon the development and relocation of the grain elevators This 10 metre road width proposal for was 3/4 mile at an estimated additional cost of $5,000 00 Mr Hanger discussed the possibility of keeping this project to a 8 6 metre road width and commencing the project after the Arthurville project is completed and prior to commencement of the Wimborne Road project Mr Jeffery noted the AB Wheat Pool had applied for and received land redesignation for their proposed site and were currently in the subdivision stage Mr Hanger noted there was talk of a possible take over, by AB Wheat Pool, of the UGG and should this happen a new facility may not be required Mr Hanger noted he did not wish to delay this project and requested a decision regarding the specifications for the road width 8 6 or 10 metres A discussion followed on the road width requirements comparing these with road widths of secondary highways and other roads which accessed mayor grain facilities in other municipalities Mr Boake noted the need for a grain facility at this location may still be required to handle the grain volumes Mr Boake also noted council had approved a 10 metre road width for part of this road project Mr Jeffery requested council consider deferring the project until the AB Wheat Pool had completed its applications for permits, development approvals, etc Mr Hoff noted the road width of 10 metre was agreed upon because council had considered the majority of traffic accessing the proposed facility would be using Highway #21 and accessing this road to the elevator site Mr Wagstaff inquired whether a 10 metre road was necessary for accessing the proposed grain facility Mrs Lowen noted should the road be constructed to a 8 6 metre width, the AB Wheat Pool would have to address the approaches to ensure vehicles could access the facility SCHMA UTZ PIT PROPOSED TRANSFER SITE SW 20- 32 -26 -W4 TRENTHAM ROAD PROJECT S/O 18- 32 -23- W4 SCHEDULE TIMING Mr Hanger moved the Trentham project be a 8.6 metre road width project, this project be placed on the 1997 road construction schedule and either be undertaken as the first road project of the year or as the second one, after the Arthurville project, and this decision be at the Public Works Superintendent's discretion CARRIED Mr Vickery noted the Wimborne project could be started from the east with these three miles being completed first and, should time and weather not permit the rest of the project 97MBORNEROAD (5 miles) to be completed in the current year, the road crew undertake reclamation, brushing PROJECT and other catch up work for the balance of the season and proceed to complete the final five JD/MIN 3 • 0 • • M.D. OF KNEEHILL No. 48 COUNCIL MINUTES March 11th, 1997 miles of the project the next year and further, the Public Works Superintendent be left to facilitate this schedule A short recess was held from 10 10 AM 10.20 A.M Mr Jeffery reported Mr Marz had requested council be made aware that the Minister of Agriculture was promoting the increase of pork production to double the current production rates within the next two to three years Mr Marz had requested the Linden West/Dafoe bridge file be reviewed Mr Jeffery noted this bridge, SSW 27 30 26 W4, bridge file LINDEN #6588 had been placed on the 1996/97/98 bridge priority list in Sept /95 At this time the WESTIDAFOE bridge had an estimated eighteen year life expectancy Mr Jeffery then reviewed the bridge BRIDGE file and the recommendations from Alberta Transportation and Utilities noting the bridge ssw27- 30 -26 -W4 cannot accommodate legal loading and is a one lane bridge The low level crossing next to BRIDGE FILE the bridge, provides for wide farm machinery and heavy traffic Alberta Transportation and #6588 Utilities is not prepared to consider any upgrading of the bridge at the present time and any work undertaken on the bridge structure be at total M.D cost It was noted the alignment near the bridge provides good sight distance Estimates for a replacement bridge not including roadwork or detour structures is $500 000 00 and estimates for a culvert is $400,00000 Mr Wagstaff moved to accept and file this report CARRIED Mr Hoff reported he had received a request from Mrs Georgie Colberg regarding the slough area in the NE 26 -33 24 W4 Mrs Colberg has requested levels to be taken of this area and the slough drained Mr McCook noted the M.D does not get involved in draining sloughs on private land and further AB Environment would have to be involved and the COLBERG necessary permits obtained from this department A request was made for Mr McCook to REQUESTRE. contact Mrs Colberg and explain this procedure SLOUGH NE 26- 33 -24 -W4 Mr Boake moved the M D not get involved in the draining of sloughs on private 7 property. CARRIED Mr Jeffery reported on the March 7/97 meeting with Rob Penny, Alberta Transportation and Utilities, and Messrs McCook Boake Hanger and himself to discuss the SH 806 project from north of Linden to SH 583 and the M.D 's opinion that the road project should SH 806.04 ROAD be a rebuild project and not an overlay project Mr Penny has agreed to re look at the PROJECT NTH OF engineering reports on this project and to go after long term not short term solutions Mr LINDEN TO SH McCook noted Mr Colin Stroeder Torchinsky Engineering has been advised by Mr Lyle 583 Newman, AB Transportation, that two years ago Alberta Transportation and Utilities MEETING WITH undertook testing on this road and these tests for overlay failed Mr Jeffery reported Mr ATU Stroeder was preparing a letter to AB Transportation, from the M.D , regarding the M.D s request and the engineering studies on this road project Mr Vickery moved to accept and file this report. CARRIED The M.D s dust control policy, 13 -2, was reviewed and a discussion followed on this policy and providing dust control along roads to intensive livestock operations It was noted dust control is a user pay service However, Policy 13 2a allows the M.D to apply on an annual basis, dust control on the following roads Guzoo Road 6 miles, Grainger Road 4 DUST CONTROL miles and Linden Church Road 2 miles It was noted the application of Spec Crude dust POLICIES control product gives the impression that a road applied with this product has been paved sew mQ+o Pis when actually it has only received dust control Mr McCook proceeded to read aloud the M.D 's dust control policy Mr Boake moved to re- confirm, at this time, the MD 's Dust Control Policy 13 -2 JD/MIN 4 0 0 f M D OF KNEEHILL No 48 COUNCIL MINUTES March 111h, 1997 • 1 1 Mrs Lowen requested she be replaced on the March 12/97 Rupert/Lansink Subdivision and Development Appeal Board Hearing Mr Vickery moved, subject to the absence of Mr Marz from the March 12197 Subdivision and Development Appeal Board Hearings, Mrs Lmven replace Mr Marz on the Subdivision and Development Appeal Board Hearing scheduler) for 9 00 A.M March 12197 (Miller appeal) and Mr Hoff replace Mr Marz on the Subdivision and Development Appeal Board Hearing scheduled for 1 00 PM March 12197 (RupertlLansink appeal) CARRIED The March 3/97 Capital Committee report and recommendations were reviewed Mr Hanger moved to accept and file the Capital Committee report, as presented CARRIED Mr McCook left the meeting time 11 20 A.M SDAB REPLACEMENT RE UEST APPROVAL OF CAPITAL COMM REPORT -&1i✓Izna 7PuL PWS OUT OF MEETING Mr Jeffery reported the County of Mountain View had extended an invitation to attend the County's long service awards dinner on Friday March 21/97, at the Elks Hall in Didsbury MTN VIEW Councillors Vickery, Lowen, Hoff and Hanger indicated they and their spouses would INVITATION attend this function, Councillors Wagstaff and Boake indicated they would be unable to /'Awm,- o, attend Mr Jeffery advised the eight tickets for the Celebration of Agriculture evening, scheduled for March 14/97 at the Old Alumni Centre Olds College commencing at 5 30 P M had CELEBRATION OF been received Councillors Hoff, Boake, Lowen and Hanger indicated they would attend AGRICULTURE this event and were given the tickets EVENT /riW14#1 plwercvl asp I a y A*'l Mr Boake moved to accept and file. " 1 1 Mr Jeffery reported Parkland Savings & Credit Union Ltd had extended an invitation and PARKLAND tickets to attend the Credit Union's 53`d Annual Meeting, Banquet and Dance to be held CREDIT UNION Saturday, March 22/97 at the Westerner Altaplex in Red Deer It was agreed Mr Wagstaff INVITATION attend this function ldwal>a Mr Jeffery reported not all responses had been received from the towns and villages regarding the E911 service Mr Boake moved to table this matter until the majority of responses are received CARRIED Mr Jeffery reviewed the Agricultural Service Board (ASB) duties and possible reallocation of these duties in light of the resignation of Mr Art Thomas, Agricultural Fieldman A discussion followed on which fobs and responsibilities could be overseen by the transportation department and which ones could be contracted out Mr Jeffery reported he had spoken with Mr Jim Laszlo, Agricultural Fieldman, Wheatland County and Mr Ernie Maser Administrator Wheatland County about the possibility of Wheatland County contracting some of the M.D 's agricultural services It was agreed to have Mr Jeffery arrange a meeting between the M.D s ASB and Wheatland County to discuss and explore these possibilities In response to inquiries regarding ASB funding Mr Jeffery reported he had spoken with Mr Bernie Yakimyshyn, Administrator, ASB Programs, and had received positive feedback from him regarding the new directions being explored for the M.D 's ASB services JD/MIN FQ 1 I Td nT Fn al,e ASB SERVICE & OPERATION REVIEW W M D OF KNEEHILL No 48 COUNCIL MINUTES March 11th, 1997 Mr Hanger moved the Agricultural Service Board (ASB) meet with Wheatland County to discuss and further pursue M D. of Kneeliill ASB service provisions with the County. CARRIED The meeting recessed for lunch from 11 40 A.M until 1 00 P M Mr Jeffery reviewed the Horseshoe Canyon Development Permit concerns the documentation received from Mrs Louisa Lowen and the timeline prepared of the happenings and events in this matter It was noted the Marie Brandon applied for the development permit to set up a concession at the Horseshoe Canyon on July 26/96, the Municipal Planning Commission addressed the development permit at their Aug 28/96 meeting and the permit was issued Sept 10/96 Mr Jeffery noted Ms Brandon operated her concession prior to receiving her permit Ms Brandon ceased her operations at the site at Aug 11/96 Mr Jeffery reported he had reviewed this matter with Mr Alex Cunningham the development officer and he could not defend Mr Cunningham's handling of this matter Mr Cunningham had indicated he was willing to apologize to Mrs Lowen but was not willing to admit he was wrong in the legal description used on the permit Concerns were raised that the development officer failed to check the information on the development permit for accuracy, the development officer had provided the legal description and was of the understanding this legal description was the Horseshoe Canyon Viewpoint the provision of the permit for the land owner's permission was not received the development officer failed to follow up when Mrs Louisa Lowen telephoned to express her concerns regarding the land description on the development permit issued to Marie Brandon the development officer failed to present the letter received from Mrs Louisa Lowen's lawyer regarding this matter, and addressed to the Municipal Planning Commission, to the Commission and failed to direct any response to Mrs Lowen's lawyer as requested in the letter the development permit was never re advertised when the legal description was changed to `adjacent to SW 27 28 21 W4" Mr Jeffery then reviewed the documentation provided by Mrs Louisa Lowen on this matter and addressed the seven questions asked by Mrs Lowen in her documentation and the following comments were made Question #1 The revised land description ( "adjacent to SW 27 28 21 W4 ") was not re advertised the original development permit application should not have been altered Question #2 It is up to the development permit applicant to provide the information required for completion of the permit application Mrs Marylea Lowen noted in cases where the applicant is not the land owner the M.D should be checking and confirming the information Question #3 The development officer actually picked the legal land location, the applicant had said "Horseshoe Canyon Viewpoint " Mrs Marylea Lowen noted Ms Brandon should have been requested to obtain permission from AB Parks for permission to park her concession at this location It was agreed the Municipal Planning Commission has to address this matter and establish appropriate policies Question #4 The appeal process and fees are a policy of the M.D It was agreed this policy also requires reviewing to address certain circumstances Question #5 No, the permit was not re advertised Question #6 Assumed the development officer dealt with the lawyer s letter, it was not dealt with Question #7 - The Municipal Planning Commission deals with this issue Mr Hanger expressed council s concerns over the handling of this matter especially the manner in which the development officer dealt with Mrs Louisa Lowen when she telephoned to discuss her concerns about the legal description on the development permit It was agreed this matter required attention and re addressing and that an apology was in order It was agreed to try and ensure correct handling of planning and development matters in the future Mr Hanger further noted this matter was not the first matter handled poorly by the development officer, the Equity project was an example Council had requested a specific accounting of the project and given the development officer five days to report back to council with the information no information was provided another incidence ASB SERVICE & OPERATION REVIEW L UNCH RECESS HORSESHOE CANYON DEV PERMIT CONCERNS RESPONSE TO LOUISA LOWEN LETTER RE. HORSESHOE CANOYON DEV PERMIT CONCERNS COUNCIL'S CONCERNS RE HORSHOE CANYON DEV PERMIT CONCERNS MIMIN 6 0 e i M.D OF KNEEHILL No 48 COUNCIL MINUTES March 11th, 1997 was the incorrect reporting by the development officer, to councillors of the Miller appeal deadline Mr Hanger moved the Municipal Planning Commission review and address the COUNCIL'S development application procedures and policies associated ivith same, the legal fees MOTION RE. incurred by Mrs Louisa Lowen in this matter be reimbursed), a letter be sent to Mrs. HORSHOE Louisa Lowen offering a sincere apology for the handling of this matter and responding to the questions in her documentation, and further an incidence report of this matter and the Equity incident be recorded in the development officer's personnel file. CARRIED Mrs. Lowen moved the meeting recess in order to hold the Public Hearing scheduled for 1 30 PM CARRIED Mr Hanger moved council reconvene. •' 1 1 Mr Alex Cunningham Development Officer and Mr John Rusling, Planner were present when council reconvened Mr Boake moved first reading to Bylmv 1369, this being the bylaw to amend he Municipal District of Kneehill No. 48 Land Use Bylaw #1061 by adding the following sections 9 (9) The Development Officer or the Municipal Planning Commission may by notice in ivriting suspend a Development Permit where development has occurred in contravention to the terms of the permit andUor land Use Bylmv 39 (8) Adjacent to the city of Drumheller, there are special regulations to control signage into the city Along the south side of Highway No 9 in the N'/ 21 and NI 12 22 - 28 20 -W4, the only signs that will be permitted are those in the Community Business Signs Program. The location of these signs will be determiner) by Alberta Transportation and Utilities and the construction and installation of the sign structure must adhere to all departmental specifications and regulations Adjacent to the highway right -of -way, no private signs will be permitter) 39 (9) Adjacent to the city of Drumheller in the EI 12 35 28 -20 -W4 and through sections 26- 28- 20 -W4, existing private signs will be allowed to remain, subject to Alberta Transportation and Utilities Guidelines for Billboards Adjacent to Primary Highnvay Extensions with Alberta Cities This document outlines the regulations regarding location, size and spacing 52 (2) A second rhvelhng is permitted on a parcel 80 acres or more. 52 (3) A second divelling maybe permitted on a temporary basis for compassionate reasons at the discretion of the Municipal Planning Commission And by amending section 36.(2)(b) by replacing "shall" with "should" as follows Group Country Residential parcel should not be permitted e-Ycept for those lands designated on figure 6 in Bylaw 1289 known as the Threehills Creek Area Structure plan and on Figure 7 in Bylmv 1263 known as the Kneehill Creek Area Structure plan [Appendix DI CARRIED Mr Hanger moved second reading to the bylam Mrs Lowen moved third reading be given to this bylaw at this time. MIMIN " 1 1 CARRIED UNANIMOUSLY CANYON DEV PERMIT CONCERNS Z,--77�c c t> 16"N", Zoom), Gaac >.o, Po(in,�s.[o.awsL,.rr«r) ('ruf �, qs ,� RECESS FORM".`" 44s�� PUBLIC HEARING RECONVENE CUNNINGHAM & RUSLING INTO MEETING BYLAW #1369 AMENDMENTS TO LUB #1061 F KNEEHILL No. 4 March 11` ", 1997 Mr Wagstaff moved third reading to Bylaw 1369 A discussion followed on general procedures to be followed at a Subdivision and Development Appeal Board Hearing Mr Rusling reported Mr Barry Sjolie, Brownlee Fryett, had advised anyone who feels they are affected by the proposal before a Subdivision and Development Appeal Board can address the Board recent court cases have given a broad interpretation of "affected parties" and the Subdivision and Development Appeal Board should have a broad definition of this term Further should the Subdivision and Development Appeal Board feel a presentation or group s presentation does not affect their decision, it should state so in the Order Messrs Cunningham and Ruslmg left the meeting time 2 10 P M Council next reviewed Bylaw 1368, the Dog Control Bylaw for the hamlets of the municipality Mr Wagstaff requested the rates for penalties and fines, as set out in Schedule A of the bylaw, be consistent with the rates set by other jurisdictions in the municipality Mr Hanger moved to table the second reading of Bylaw 1368 pending the information requested to complete Schedule A of the bylaw. CARRIED Mr Jeffery reported the city of Drumheller has requested the M.D 's assistance to provide current landowner information for the area identified in the 1997 Mosquito Control Program and to supply M.D maps to the city for use in this program Mrs. Lowen moved the requested information and municipal maps be provided to the city of Drumheller for their 1997 Mosquito Control Program CARRIED Mr Jeffery reported the Kneehill Historical Society was applying for a Management Grant for their Society and requesting a letter of support from the M.D to submit with this application Mr Wagstaff moved the M.D. provide a letter of support for the Kneehill Historical Society to accompany their apphcation for a Management Grant CARRIED Mr Jeffery reported the draft bylaw regarding the Lowen Braaz access problem (SE 22 & NW 14 29 21 W4) had not been received from Mr Scott, Brownlee Fryett Mr Boake moved to table this matter, pending receipt of this information Mr Hanger moved the meeting adjourn Time 2.3 0 P M I' Mu ipal Admmi rat CARRIED SDAB GENERAL DISCUSSIONRE. PROCEDURES CUNNINGHAM & RUSLING OUT OF MEETING BYLAW1368 DOG CONTROL TABLED CITY OF DRUMHELLER 1997 MOSOUITO CONTROL PROGRAM G/SA 7o Da REQUEST FROM KNEEHILL HISTORICAL .cnr7FTv FnR LETTZKOF SUPPORT LOWEN/BRAAZ ACCESS PROBLEM TABLED - SE22 & NW14 - 29 -21 -W4 ADJOURN JD&EN 8 JOHN C JEFFERY REPORT February 26 March 11, 1997 REPORT Balance Forward $ 0.00 1 Gave 140 M.D pins to the Bantom Chiefs hockey team They are competing in the provincials at Beaverlodge 2 March 5/97 - Marilyn Tetz from the Richard Marz campaign office requested the use of the M.D office on March 11/97 after 4 30 P M they require access to multi telephone lines Phoned councillors and received approval from 4 March 7/97 advised by Marilyn Tetz (via Lori Wildeman) to cancel this request as alternate arrangements had been made Balance Forward CORRESPONDENCE. $000 1 Feb 28/97 Receipt #0026320 $36 823 04 AB Transportation & Utilities SH 575 road grant 2 Feb 15/97 AB Gazette 3 Feb 11/97 Golden Hills Regional Div #15 minutes 4 Mar 11/97 Golden Hills Regional Div #15 meeting agenda 5 Feb 5/97 AAMD &C Municipal News Highlights 6 Local Government Administration Association 1997 Conference Brochure 7 Feb /1997 Marigold Report 8 Queen s Printer Electoral Division Profiles order form 9 Feb /97 Municipal World magazine 10 Ablett Kolke 1997 Federal Budget Commentary 11 Feb /97 FCM Communique Source Book and Forum magazine 12 Feb /97 Prov Mental Health Connexion newsletter 13 Feb /97 Advantage Central update 14 Employment Opportunity CAO Town of Killam 15 Employment Opportunity Director Corporate Services Town of High River 16 Employment Opportunity Director, Operational Services Town of Cold Lake 17 Employment Opportunity Director Corporate Services - Town of Cold Lake 18 Employment Opportunity - Operations Supervisor Town of Coaldale 19 Employment Opportunity Community Services Project Coordinator - City of Leduc 20 Employment Opportunity Engineering Technologist Town of Brooks 21 Employment Opportunity Utilities Supervisor M.D of Mackenzie #23 22 Employment Opportunity Planner Environmental Services Dep t - Town of Banff 23 Employment Opportunity Building Inspector - Town of Banff 24 Employment Opportunity - Agricultural Foreman County of Warner 25 Employment opportunity Building Inspector City of Port Moody 26 Employment Opportunity Diesel Mechanic City of Spruce Grove 27 Feb/Mar 1997 AADAC Developments newsletter 28 Tech Spec newsletter 29 CMHC `Healthy Housing' information 30 Feb 17/97 `Oilweek' newsletter 31 Health Care Progress Update 1997 32 Feb/Mar 1997 `Profit' magazine 33 Lethbridge Community College Annual Report 1995 96 34 Seminar advertising Business Writing for Results 35 Seminar Advertising Rethinking Data From Accountability to High Performance in the Public Sector 36 Seminar advertising Alternative Service Delivery For Provincial & Municipal Governments 37 Seminar Advertising Management Seminars 38 Seminar Advertising The Exceptional Assistant 39 Seminar Advertising Troubleshooting & Maintaining PCs Minute /jcjrcport.doc 1 JOHN C JEFFERY REPORT February 26 March 11, 1997 40 Advertising Means Building Construction Cost Data 1997 41 Advertising Canadian Institute Publications 42 Advertising Expocrete Concrete Products Ltd 43 Advertising - IBM 44 Advertising Communications Expo 97 45 Advertising - Black Box Canada Corporation 46 Advertising Municipal Information Centre Inc 47 Advertising The Office Centre 48 Advertising Audio Cine Films Inc 49 Feb 19/97 The Olds Albertan newspaper 50 Feb 25 & Mar 4/97 Highway 21 News newspaper 51 Feb 26 & Mar 5/97 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Empey Lawrence & Myrna Farm Home 30'x52' (replace existing) 2 Corkish Jane Barn 50 x80' pole type SW 22 30 24 W4 $100,00000 SE 25 29 26 W4 $25 000 00 Minute /jgreport.doc 2 PENDING FII,E.4 AS A T MARCH 11 "'. 1997 UPCOMING DATES March 12"' 1997 Subdivision and Development Appeal Board 9.00 AN (Miller) & 1 00 P M. (Rupert/Lansink) M.D council chambers March 13"', 1997 Kncelull Community Resource Board (KCRB) 7.00 P M. M.D office March 19"' 1997 Executive Committee 9.00 AN M.D office March 20"' 1997 Retirement Seminar 8:30 AM 4:30 PM M.D office Mar 31 Apr 2/97 AAMD &C Spring Convention Edmonton, AB July 14 18/1997 199 7 Provincial ASB Tour Hosted by M.D of Woodlands & County of Barrhead JD /PENDING.DOC I a • • PENDING FILES A S A T MARCH 11"', ADMINISTRATIVE PENDING ITEMS. 1. Inter Municipal Assessment Department Jun 11/96 Motion draft agreement to be prepared John is looking after and getting input from other involved jurisdictions July 5/96 Meeting Kneelull, Starland and Wheatland. Consensus reached re terms and draft agreement to be prepared July 9/96 Agreement prepared. Request to provide councillors with draft. July 17/96 invited assessment partners to GIS meeting sec item #5 July 23/96 Motion approval of draft agreement for one year period. Aug 1/96 Letters sent to all partners advising Kncchill has approved this agreement Aug 22/96 EC #20 Wheatland County has advised their council has approved this agreement and recommend agreement be forwarded to partners for signatures Sept 3/96 Letter and agreement forwarded to Starland Sept 19/96 EC# 18 Letter expressing concerns re clause #2 of agreement received from Mountain View Recommend letter be sent to Mountain View confirming all partners are comfortable with the original commitment expressed by Mountain View at the first meeting. Sept 30/96 Letter sent to Mountain View c.c Wheatland Starland. Dec 6/96 Meeting At Kncchill with Wheatland and Starland. JCJ to report. Dec 10/96 CM p 1 Reported Joint department on hold for a year The assessor hired by Wheatland has no industrial assessment experience. Starland, who has a lot of industrial assessment will be contracting an assessor Quotes for this contract have varied and have prompted the Kneehill to request the AAMD &C to do a survey on assessment costs per land parcel Jan 23/97 EC #22 Mr Jeffery reported lie has reviewed assessment costs from various municipalities and can find no common denominator to determine how many parcels costs or whatever an assessor is capable of handling. Costs range from $2.06 $15.27 per assessment code and total parcels handled by an assessor range from 1 000 to 14.200 parcels The M.D s cost of $4 77 per assessment code is the 5°i lowest out of a survey of 19 municipah tics Survey information forwarded to Mr Ross Rawlusyk M.D of Starland for his review and comments EC recommendation to table this matter pending comments from Mr Rawlusyk 2. Cash in Lteu/Municipal Reserves May 28/96 Motion for municipal reserve allocation with school authority to be based on M.D representation on school board (3/8 (37 5 %) x 25% of reserves) Letter sent to school board for their opinion. Aug 27/96 CM p 7 Alex discussed proposed changes to Mun Dev Plan clauses 4.8.1 4.8 4 to address municipal reserves at a later date Report accepted. Sept 19/96 EC #12 School div Has advised it supports 25% for reserves but not 3/8 of tlus amount as the school trustees represent entire region Recommendation approved to sent a letter to all towns and villages, Wheatland County & M.D of Starland inquiring about their cash in lieu policies Sept 30/96 Letters sent. Oct 17/96 EC #14 Reported responses received from Palliser Regional Municipal Services responding on behalf of Drumheller Trochu, Leiden Acme & Carbon Hussar & Wheatland County have also responded Recommendation to table until all responses received Dec 10/96 CM p 1 Update on meeting on Dec 3/96 with Dr McKinnon and Mrs. Kathy Smith, Chairperson. Recommendation for cash in lieu monies to go to recreation with MD to oversee monies. Recommendation will be put forth to school division and they will advise Feb 20/97 EC #22 Letter rec d from Golden Hills Regional Div Advising their school trustees have passed a motion that the 25% share of the cash in lieu for municipal school reserves in new developments in the M D of Kneelull will be turned over by the school division to the M.D with the understanding that the funds accumulated will be used for recreational purposes or to support the community resource worker EC recommendation to add this information to applicable planning policies and documents Policy 5 9 School Reserves added to Policy Book * *RECOMMEND FILE THIS ITEM * ** II 3. linden Ruhhle Pit Jan 23/96 Motion to table pending Mr Boakc s investigations into possible land purchasing to expand the site May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting) Aug 13/96 CM p.9 Concerns re burning pit requiring repairs fencing trees reported. Motion approved to repair pit, install page wire fence and plant trees Acme has also requested a date be set with Linden M.D and Acme to review problems and propose solutions Aug 19/96 Memos to Art Alex & Bob Boake Need Bob Boake to advise of meeting date for Acme Linden and M.D to meet. Sept 11/96 Acme has set date for meeting Wed. Sept 25/96 at the Linden transfer site JD /PGNDING.DOC /CECOro�ENDA'Eiq -J /p FAG �ECpmni��0i?'7�ip..) (o �6E PENDING FILES AS AT MARCH I P", 1997 at 10:00 A.M Memo faxed to Bob and Marylea advising of this date Sept 25/96 RC 42 Road Committee met with JCJ, Don Henry Paul Ehmann and councillors from Actne & Linden to review /linden site and discuss options Oct 8/96 CM p.8 Meeting reviewed. Information agreed upon to ascertain stacking the pits to get more life from available land start negotiations to purchase balance of quarter section, west of creek get gov't regulations to enlarge pit to the south, charge for dumping Acme & Linden in favour of charging Acme transfer site to be manned & open 3 days per week MD has only agreed to 2 days per week, advised present costs for rubble pit is over $11 000.00 and rising current solution is not a long term solution Motion approved to table user fees pending a report on rural /urban users at the various sites in the MD. Motion approved to share costs to have the Acme site open 3 days per week. Motion approved to request linden to write AB Environment rc- stacking pits Motion approved to form a committee of one councilor from MD Acnne & Linden to start negotiations to purchase balance of quarter section west of creek and Bob Boake be the MD representative on this committee. Oct 15/96 Letters sent to Acme & Linden advising of these motions Oct 15/96 CM p.4 Motion approved to table user fees until all councillors present and further information be obtained regarding household and rubble dumping fees from surrounding jurisdictions. Oct 22/96 CM p.4 Motion to table user fees until information from urban centres received. Nov 4/96 CM p.4 Motion to negotiate with Acme and Linden not to charge user fees at Linden dump and advise of MD s concern re people dumping garbage in rural areas if fees imposed and further suggest a provision be made through taxes to recover operating costs Nov 8/96 Letter sent to Acme and Linden Dec 5/96 EC #12 Acme has agreed at this time that user fees not be charged at Linden Dec 5/96 EC #13 Linden will be assessing their garbage fees in February and March and indicate they want to cooperate in solving this problem (File filed in vault until further developments) 4. E 9 -1 1 Emer4 ency System June 11/96 Motion approved recommendation to go with Red Deer dispatch and letters sent to all towns and villages in M.D urging them to do likewise July 9/96 CM p.2 Mrs Lowen reported she had spoken with Mr Dusty Poxon, mayor of Carbon, who has expressed an interest in having a meeting to review this issue July 23/96 Fire & Ambulance dispatch met with council to express concerns with dispatching 911 through Red Deer Motion to have towns and villages meet with this service on Aug 13/96 at 7.00 P M Aug 13/96 CM p 11 John to gather information cost comparisons, etc and get together with administrators who can make recommendations to their councils Aug 27/96 Motion to approve M.D 911 priorities 1 ` Red Deer call answer- 2nd current system (no change), 3`d Red call answer & dispatch 4"' local answer & dispatch Aug 29/96 Letter sent to all towns and villages, outlining estimated costs of 911 options and M.D priorities Sept 10/96 CM p.4 Memo from Jack Ramsden and Kevin Edwards 911 inquiries reported to council Motion approved to have JCJ contact both parties and respond to their inquiries. Sept 19/96 EC #25 Linden has advised it supports option #2 current system (no change) Recommendation approved to address this matter after all responses received from towns and villages Oct 17/96 EC #13 Reported Acme has responded it's first priority is to keep the system as is this is the M.D 's 2 priority Trochu has adopted, in principle the same priorities as the MD Recommendation to table until all responses received (Three Hills Carbon & Torrington have not responded) Jan 9/97 EC #14 Brenda Christie & Jane Allan have prepared an E911 proposal for local answer and dispatch Estimated costs arc $198,603.20 for year one and $146,603.20 for year two Not all responses in from towns and villages EC recommendation to accept and file. Council motion to table until next meeting Jan 14& 15/97 CM p 11,14 Town of Tlircc Hills advises their E911 citizen's report would probably be presented to the next council meeting. Carbon representatives advise the M.D they have reached a decision to go with Red Deer dispatch ($0.87 per phone line cost) Jan 23/97 EC# 15 Report from Red Deer Advocate advises the Red Deer E911 will be hooking onto a new 911 communications system to accommodate the more than 40 municipalities that have signed on with them Mrs Lowen noted an E911 update could be provided at the Divisional Meetings Feb 10 12/97 E911 report presented at Divisional Meetings Feb 11/97 CM p.5 Reported the town of Three Hills had postponed until their next meeting, the E911 matter Also there is now a waiting list to get onto the Red Deer dispatch system 1998 would be the projected dale should the M.D proceed with this option Motion to send Three Hills a letter requesting thcy-address this matter and advise of their decision ASAP Feb 14/97 Letter sent to Three Hills requesting their decision ASAP Feb 25/97 CMp.8 9 Three Hills E911 Advisory Group report reviewed. Motion for the M.D> to recommend E911 basic call forward service supplied by Red Deer and to write all towns and villages recommending a uniform system with the recommendation of the majority of jurisdictions to dictate the service and further requesting all responses back by March 11/97 JI)TENDING.DOC E E • n U PENDING FILES AS AT MARCH 11 "', 1997 March 5/97 Letter faxed to all towns and villages. S Hamlet Water Billing Town of Three Hills May 11/96 Motion - town of Three Hills proposal to do water billing accepted. Letter sent to town advising currently installing water meters and will inform when installations completed. July 9/96 CM p.2 Reported contractor has indicated project will be finished by fall Council agreeable with this timeline Aug 26/96 Letter received from Three Hills requesting information to set up water billing Feb 26/97 Meeting with Debbie Platt Three Hills to discuss the liamlet water billing. Draft agrecnient/understanding of terms given to the town M.D 's penalties and deposits requested to be consistent with town's to accommodate their computer system Town's penalties 1 '' /2% per month/ M.D 's 5% per quarter- town s deposits $200.00 for rcnters/M.D 's $100.00 for all new accounts March 6/97 EC# 18 Penalty and deposit request reviewed by EC Recommendation to have the penalties and deposits for the liamlct water accounts the same rates as Three Hills 6. Lots 9 12, Block 1, Plan 7015, EF Wimborne (former lumber yard) M.D has acquired these lots through tax forfeiture. Buildings were demolished and removed from lots Lots advertised for sale. Mar 12/96 Motion to leave the property listed for sale for a further year and not list with any rcaltor 7 1997 Emrilovee Day Monday, March 10/1997 Feb 22/95 EC #8 Recommendation to have Ms Cyndy Stevenson (speaker at 1996 Prov Ag Service Board presentation) come and give presentation on `building a positive workplace' at 1997 employee day Letter sent and engagement confirmed Feb 6/97 EC #13 EC recommendation to have the Employee Day at M.D office; Mr McCook to schedule balance of program M.D> sponsor lunch for this event Feb 18/97 Mr McCook advises no first aid update required this year Recommendation to cancel this speaker until next year and go with the March 20/97 retirement seminar as the 1997 Employee Day Feb 18/97 Telephoned Ms Stevenson OK to cancel Did a follow up letter re scheduling this presentation for 1998 Feb 20/97 EC #15 EC recommendation to cancel March 10/97 and replace with March 20/97 Retirement Seminar 8. Cross Boundary Garbage Dumping Feb 27/96 Motion (in response to request from Mr Bill Purves- Snuth, Custom Woolen Mills to use Linden Transfer Site) to propose and agreement with Mountain View to allow ratepayers to use neighbouring Jurisdiction s transfer sites conditional upon ratepayer requests Letter sent to Mountain View no response June 28/96 Mountain View advised council has approved our proposal Will be drafting up an agreement July 9/96 CM p.2 Mr Boake inquired about an arrangement with Beiseker & Rocky View It was agreed to wait and react only when a request is received. Sept 19/96 EC #28 Cross boundary agreement presented and approved. Sept 30/96 Letter and A/G forwarded to Mountain View Oct 30/96 EC #5 Letter received from Mountain View indicating, in light of the possibility of entering into a joint agreement for a Regional Waste Management organization, it may be premature to enter into a cross boundary garbage agreeincnt EC recommended to table this agreement until Drumheller Solid Waste Management engineering study results received EC report approved by council Nov 18/96 Letter sent to Mountain View advising of EC recommendation Nov 18/96 Letter sent to Mt. Bill Purves -Smith Custom Woolen Mills advising MD will allow him to use Linden Dump for Household garbage subject to any applicable fees Nov 18/96 Copy of letter to Custom Woolen Mills put in billing basket with memo to bill in 1997 for Drumheller Solid Waste per capita and forward monies to Drumheller 9. Red Deer River Corridor Integrated Manaument Plan John knows all about this and advises it has to go to another public hearing. July 17/96 JCJ memo no change yet, public hearing then a final draft to come. 10. Braconnier Park June 25/96 Motion to advise AB Environment M.D willing to take over park and assume ownership for $100 without any stipulations or conditions (Council concerned re sell buy back agreement) July 10/96 Acknowledgement received from AB Environment re M.D s letter This letter being forwarded to Natural Resources Service, Parks Program for a response. JD /PENDING.DOC 4 /Js,�p, F..E 7ic />Ery PENDING FILES AS AT MARCH 11` ", 1997 Aug 13/96 CM p 7 Mr Wayne Pcdrini District Manager, AB Parks Service, met with council to discuss sell buy back agreement Council agreed to operate park until end of this season (Sept/96). Still feel same way about sell buy back agreement Aug 21/96 Letter to sent to Mr Pcdrini confirming council s position Sept 19/96 EC #27 Letter received from AB Environment acknowledging M.D letter of Aug 27/96 Reported Yvonne Braconnier has requested since M.D does not want area, this land be re purchased back from the province by her family Also reported this park is used a lot as a day use area. Recommendation approved to write AB Environment advising the M.D would be interested in purchasing this property at a reasonable price, with no sell back clauses attached Sept 30/96 Letter sent to Mr Wayne Pcdrini AB Parks. Oct 3/96 EC #13 Reconuiiendation for MD to take over park operations under the original conditions set by AB Parks with the understanding the province will never take back the park and further the Parks Committee look into solving in the most economical manner the water problems at the park. Oct 8/96 CM p.2 Noted the terns set by the province are to ensure the park is not used for any other purpose than a recreation area Oct 8/96 CM p.6 Motion approved to write to Mt Vernon Water Co -op requesting consideration for an extension to commit for a water service hook up at Braconnier Park due to negotiations regarding the transfer of this park not being completed Oct 15/96 Letter sent to Mt Vernon Water Co -op Oct 15/96 Letter sent to Mr Wayne Pcdrini Dec 20/97 Letter sent to Mr Pcdrini requesting an update. Jan 23/97 EC# 19 Reported Mr Pcdrini has advised the transfer of the Braconnier Park to the M.D of Knechill has been initiated 11. Fire Atreements Acme Linden June 25/96 Tabled pending responses from towns and villages re June 18/96 joint services letter Aug 27/96 CM p 8 Motion M.D fails to recognize Acme's good faith to advise Acme as the village has chosen not to enter into a Joint fire department with Linden and in light of the central dispatch system, M.D has opted not to enter into an agreement with Acme and sliall continue to fund Linden fire department c.c Village of Linden. Sept 4/96 Letter sent to Acme (c.c Linden) Sept 19/96 EC #26 Linden has sent letter expressing their concerns re change from 75% to 50% M.D funding and request meeting to further discuss Recommendation approved to schedule this meeting after the Joint services meeting. Sept 27/96 Letter sent. Oct 30/96 EC #10 Linden has requested a meeting to discuss fire services. EC recommended Fire Committee of Mrs Lowcn & Mr Boakc meet with the village on Nov 25/96 Council approved recommendation Nov 8/96 Memo sent to Mrs Lowcn & Mr Boake re meeting date Nov 26/96 CM p 7 Report on meeting presented Motion approved for 50150 cost sharing of Linden fire costs to commence effective Jan 1/97 and further Linden be advised the M.D is still willing to cost share, on a 50150 basis a Joint fire department between Acme and linden where the MD would contribute 50% of capital and operating costs and the villages Jointly share the balance Further agreed Acme and linden and not the M.D. negotiate the Joint Acme Linden fire department. Nov 29/96 Letter sent to Linden cc Acme 12 InvoicinZ for Structural Fires May 28/96 Reported this issue had been brought up at the Mayors and Reeve's meeting by Mayor Joyce McDonald Linden Motion that a recommendation be put forth to all towns and villages that fire calls to structural fires be invoiced Letter sent to all towns and villages June 11/96 Letter sent to all towns and villages requesting input and response. July 18/96 No responses back Phoned all towns and villages and faxed copy of June 11/96 letter Aug 22/96 EC #9 Reported no response received from Three Hills nor Trochu. Aug 26/96 Letter faxed to Three Hills and Trochu requesting response to June 11/96 letter Oct 8/96 CM p.9 Motion to table this item Oct 22/96 CM p. l Reported majority of jurisdictions are in favour of this invoicing. Motion approved for MD Fire Committee to arrange a meeting with the Fire Committees from the urban jurisdictions to further discuss this issue and set rates and that prior to this meeting the urban fire committees receive input re fire rates from their local Fire Chief Oct 24/96 Letters sent to all urban towns and villages in MD 13. Joint Services June 18/96 Letter to all towns and villages stating revised joint service position senior housing equalized assessment, ambulance phase in 50150 per capita and equalized assessment until Jan 1/2000 at which time a review to determine impact recreation to be negotiated separately JD /PENDING.DOC PENDING FILES ASAT MARCH 11 "', 1997 Aug 13/96 CM p.5 Reported Three Hills Trochu Linden and Torrington have agreed to this compromise, Acme and Carbon have not agreed Motion to send letters to Housing Authority and Ambulance advising majority of municipalities which fund these operations have agreed to this compromise and to request ambulance funding changes effective Jan 1/97 Aug 21/96 Letters sent to Kneelull Ambulance & Kneehill Housing Corp (cc towns & villages) Sept 10/96 CM p.3 Agreed to invite all town & village councils to a joint service meeting Sept 19/96 EC #29 Recommendation to redraft joint service position for presentation to council Sept 24/96 CM p.5 Discussed joint services position and tabled for next Exec. Comm meeting Oct 22/96 CM p.6 Motion approved , in view of there being no recreation Joint service agreements negotiated and in view of the MD wishing to show good faith towards these negotiations the 1996 budgeted amount of $70,000.00 for urban recreation grants be distributed amongst Three Hills Trochu Acme Carbon & Drumheller, based on a percentage and average of the past three years grants and further a letter be sent to all towns and villages, indicating the MD s position good faith and hope these agreements can be successfully negotiated for next year Nov 26/96 CM p.6 Agreed the MD had established a joint service position on recreation from which to commence discussions and this position be a starting point for negotiations Recreation position based on Three Hills proposal, with MD changes to the calculation of revenues (all revenues to be included) and expenses (all expenses except debenture payments and interest) and that the MD propose to share 1/3 of 44 1% of the operating deficits of arenas and 115 of 44 1% of the operating deficits of pools or the pooling of all arena and pool deficits and paid on a per capita basis, with total per capita being the entire population of the MD and with the addendum these recreational facilities could be administered by a Regional Recreation Board Dec 2/96 Letters sent to towns and villages confirming Joint service meeting to discuss recreation Three Hills Tuesday Jan 14/97 at 3.00 P M at MD office Trochu Tuesday Jan 14/97 at 7.00 P M at MD office Acme Tuesday Jan 14/97 at 8.30 P M at MD office Carbon Linden and Torrington Wednesday, Jan 15/97 at 7.00 P M at MD office Meetings held and recreation policy discussed see next item Recreation Grants and Recreation Policy/Three Hills Recreation 14. Recreation Grants and Recreation Policy / Three Hills Recreation June 25/96 Approved 1996 Three Hills recreational grant in the amount of $22,000.00 as an unconditional grant Clieque not issued yet. Aug 9/96 EC #10 Linden has forwarded two recreation proposals. EC recommend copy be provided to each councillor and this matter be tabled until the next meeting Aug 27/96 CM p.8 Reported Linden had submitted a proposal for recreation funding Motion approved to table this item Oct 22/96 CM p.6 Recreation grants summarized and discussed. Motion approved, in view of there being no recreation joint service agreements negotiated and in view of MD wishing to show good faith the 1996 budgeted amount of $70,000.00 for urban recreation grants be distributed between Three Hills, Trochu Acme Carbon Drumheller based on a percentage and three year average Oct 30/96 EC# 14 EC recommendation to pay urban recreation grant Three Hills $28,000.00, Trocliu $19,000.00, Acme $10.500.00 Carbon $8 700.00 Linden $0.00 Drumheller $2,500.00 and already paid to Torrington $1.294 46 EC reported approved by Council and letters and chcqucs sent out Nov 5/96 CM p.5 Motion approved to table Joint services (including Three Hills recreation proposal) for an informal discussion at the AAMD &C convention Nov 19/96 EC# 12 Recreation grants reviewed. Nov 26/96 CM p 1 Motion approved to pay $2,000.0 each to rural community centres in Wimborne, Huxley and Swahvell Nov 26/96 CM p 1 Minimum Recreation Policy adopted A policy for a minimum grant, for recreation purposes to urban jurisdictions that do not qualify for other recreational grants, and this policy be based on a $2.50 per capita based on the population of the urban Jurisdiction Dec 5/96 Letter and clieque issued to Linden $1407 50 letter sent to village of Torrington ($0.00 ) and chcqucs and letters to Swalwell Wimborne and Huxley Jan 14 & 15/97 CM p 1 8 14 Council approved recreation philosophy and this be the M.D 's preliminary position for the funding; of operating recreation facility costs All towns and villages pool and arena deficits to be totalled All town and villages and M.D of Kneehill current population to be totalled and divided into total deficit This amount will be the maximum per capita deficit of the area M.D of Kneehill will pay maximum per capita deficit of area to each town and village, based on urban population to a maximum of M.D of Kneehill's population % of area (44.1 %) of the total JD /PENDING.DOC 6 PENDING FILE.4 A,S AT MARCH 11 `h, 1997 town or village deficit, whichever is the lessor amount M.D of Kneehill will pay a minimum of $2.50 per capita to each town and village based on town and village population Recreational facilities could be administered by a Regional Recreation Board Definition of Deficit• Operatin}, revenue less M.D of Knechill grants to towns and villages and reserve usage. Operating expenses less debenture debt, reserves and capital Jan 14 &15/97 CM p8 14 Council met with all towns and villages to discuss and present philosophy Jan 16/97 Letters sent to all towns and villages requesting their comments on the M.D s position Feb 6/97 EC 429 Reported Acnnc has advised it agrees in principle with M.D s position. EC recommend to table until all responses received Feb 11/97 CM p.6 Reported Three Hills has advised they arc in agreement with the M.D 's proposal and request a three year agreement, reflecting this position be prepared ASAP Feb 11/97 CM p.6 7 Response received from Linden stating they are basically in agreement except for following more rural ratepayers in the Linden area the amount of assessment in the area due to Intensive livestock operations is substantial and those people's tax dollars are being used to fund recreational facilities in other areas Linden suggests the deficit be left in place and a per capita minimum recreation policy be dropped to $2.00 per capita based on both urban Ind rural populations. M.D noted intensive livestock operations are assessed the same as farm operations and there is no additional assessment levied on improvements except for residences which arc assessed In the same manner for both farm and intensive livestock operations M.D also agreed a recreation policy not agreement would be prepared to address recreation funding of pools and indoor arenas Motion to send a letter to Linden clarifying the assessment of livestock operations Feb 20/97 EC #23 Trochu has advised it has approved the M.D s proposal providing the words `whichever is the lessor amount" is deleted from the proposed policy and providing the Trochu pool is not included as it is covered under a separate agreement EC recommendation to wait until all responses are received before reviewing this matter 15. AB Senior Summer Games April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid Committee in their bid to host the 1998 games in Three Hills and area. Letter sent. April 25 /96Reeve Marz also sent letter of support. June 25/96 CM p 10 11 Reported Three Hills successful with their bid. Discussion on golf Course Road re possibility of applying dust control on the road prior to the games. July 9/96 CM p.8 Reported Three Hills Golf Course applying for CFEP (Community Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games In preparing this grant the golf course had requested the use of the M.D name on the donation list for providing gravel and grader work in the amount of $2 450.00 with the clear understanding this has not been approved by the M.D council 16. Buffalo Jump Park Aug 13/96 CM p 7 Council discussed possibility of developing park for overnight camping etc Discussed meeting with Carol Haley when she was next at M.D office to further discuss No dates have been set for Ms Haley to come to office Aug 27/96 CM p.4 Noted Glen Wagstaff would be arranging a meeting with Carol Haley, MLA when she is next in MD office. Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for Glen to meet with Carol when she is next in office if Glen makes other arrangements to advise office. Sept 16/96 Appointment made for Glen to meet with Carol Haley Sept 27/96 at M.D office (10:30 A.M.) Glen advised by phone. Nov 5/96 CM p 1 Mr Wagstaff requested this pending item remain on pending report, noting Ms. Carol Halcy had indicated the province may be interested in some type of partnership with the municipality for the park operations Dec 10/96 CM p.2 Mr Wagstaff reported Carol Haley had inquired whether the MD would be willing in forming a partnership with the province to oversee the park Agreed MD was interested and further agreed to have the parks Committee of Councillors Wagstaff & Hanger prepare some recommendations Memo given to Councillors Hanger & Wagstaff 17 M.D Flat* Poles June 25/96 CM p.12 Building Conim reported costs for fibre glass poles $1280.00 each plus GST Motion to table July 9/96 CM p.3 Agreed to explore option of snaking own poles. Motion to table July 23/96 CM p.2 Motion to table until information received Aug 21/96 Phoned Keith Smith to get prices for 2 flag poles at Keivers and 2 flag poles for office 18. AT &U Secondary Partnershin Proaram Review Request Oct 8/96 CM p.3 Rob Penny & Mike Znak AT &U met with council to review various JD /PENDING.DOC PENDING FILE,SAS AT MARCH II`h, 1997 issues including 75/25 partnership sharing of this program. Motion approved to request AT &U to review these cost sharing arrangements Oct 15/96 Letter sent to Rob Penny 19. Divisional Boundary Changes Oct 8/96 CM p.2 Discussion re going from 7 divisions to 5 divisions Motion approved to 1�9 „av�Fs table for further discussions at the upcoming divisional meetings Not placed on agenda for Divisional MeetingsO"'�"�0f 20. Employee Retirement Seminar Oct 22/96 CM p.5 Reported requests received from some employees to hold a retirement preparation seminar Motion approved to hold a one day retirement seminar, in Three Hills, with Mr Rein Selles Retirement/Lifc Challenge Ltd. for a maximum of 25 staff members and any councillors wishing to attend. Dec 2/96 Letter sent to Mr Selles, requesting information and timetable. Dec 17/96 Letter received tentatively scheduling seminar for Mar 20/97 Jan 9/97 EC #23 Date reported to EC EC recommend accept and file Jan 21/97 Letter sent to Mr Scllcs advising date is acceptable Jan 27/97 Letter and documentation received seminar scheduled for Mar 20/97 from 8:30 AM 4.40 AM 21 1997 Divisional Meetings Nov 5/96 CM P. l Motion approved to have Mr Vickery prepare a report on road damages resulting from road ban violations for the Divisional meetings. Nov 7/96 Memo to Rick Vickery Dec 10/96 CM p.4 Mr Marz suggested possible dates for these meetings be Feb 10 14/97 Agreed to table until next meeting Jan 15/97 CM p 14 Dates set Mon Feb 10/97 Dev 4 &5 at Three Hills Community Centre Lodge Room, Tues Feb 11/97 Div 1 2 3 at Carbon community Centre Wed Feb 12/97 Div 6 &7 at Wimborne Community Centre Jan 27/96 CM p.4 Agenda for div meetings approved ,joint services update transportation report ambulance report, E911 update. Feb 25/97 CM p.4 -6 Report of concerns raised at meetings. See next pending item re Lowen/Horseshoe Canyon Dev Permit Also reported incorrect date provided to councillors re Miller development permit appeal deadline Also reported Div 6 & 7 ratepayers happy with roads. 22 Lowen /Horseshoe Canyon Development Permit Feb 25/97 CM p.5,6 Mrs Louisa Lowen raised concerns at the Divisional Meeting (Carbon) regarding the process followed in issuing a development permit for a food concession at the Horseshoe Canyon Viewpoint The legal description on the development permit advertising was Mrs. Lowen s land description (Pt. SW 27 28 21 W4) After Mrs Lowen telephoned the M.D several times and got her lawyer to send a letter the development permit was changed to `adjacent to Pt. SW 27 28 21 W4) Mrs Lowen advised the Viewpoint has its own legal description Mrs Marylea Lowen was requested to obtain a copy of Mrs Lowen s documentation regarding this matter 23 Sharon Delorme Water Account, Swalwell Oct 22/96 CM p.8 Reported Ms Dclormc unable to pay outstanding water account ($139 73) and that she was no longer in receipt of Social Assistance Motion to table pending report from Mr Hoff Nov 5/96 CM p.6 Report from Mr Hoff that Ms. Dclormc trying to obtain work and confident she will be employed by Nov 15/96 Motion approved to contact AB Social Services on behalf of Ms Dclormc to obtain information regarding this matter and further the water not be turned off until this information received Nov 18/96 Letter sent to AB Social Services, Drumheller Nov 18/96 Letter sent to Ms Dclormc advising of council s decision Dec 5/96 EC #14 Letter received from AB Social Services indicating it appears the water arrears are a result of money mismanagement and occurred when Ms Delorme was receiving Social Assistance Recommendation approved to request Ms. Dclormc keep her water consumption charges current and make arrangements to pay the arrears. Dec 17/96 Letter sent to Ms Delorme advising her water would not be turned off providing she commenced payment on her current water charges in addition to making some payment towards the arrears balance. She was requested to contact the M.D office prior to Dec 24/96 to make these arrangements. Jan 9/97 EC #26 Reported Ms. Delorme had not contacted the M.D office to make arrangements for her water account. Recommendation to sent another letter advising this water account must be cleared up and paid in full by May 1/97 and failure to do so will result in the water services being turned off until this account is paid in full Jan 21 97 Letter sent Advising Ms Dclormc of the EC recommendation. JD /PENDING.DOC C • • PENDING FIL ES A S A T MARCH I Ph, 1997 24. Dennis Smyth Request for Water Hook Up Equity nroiect NW 34 -32 23 W4 July 3/96 Memo from John to Alex Cunningham to price out the costs for water hook up for Mr Smyth July 9/96 CM p.3 Report of this request discussed by council Also reported Mr Smyth had requested if he could install line himself as he had a backlnoe Equity policies reviewed. Motion to advise Mr Smyth of policies and should the M.D contract this work lie would be welcome to bid on this project. July 19/97 Letter sent to Mr Smyth advising of policy (minimum $14,000.00 or actual costs), Alex looking into costs and will advise of estimate- welcome to bid on project if contracted. Oct 2/96 Letter received from Mrs Monica Smyth Kinb requesting hook up, amortized payments and for Denny to supply tractor and labour for installation Oct 8/96 Placed on agenda as late item and tabled. Oct 22/96 CM p.5 Letter reviewed Motion to advise Mrs King of policy estimate for hook up $20,000.00 should Mrs King request this service, it would probably be tendered and approval for hook up onto this system would be subject to signing an agreement and the terms, payments and conditions, as set by M.D policy for this water system Oct 28/96 Letter sent to Mrs. Smyth King providing the estimate project would probably be tendered, if contracted son could bid on installation and requesting she advise if interested in pursuing the project. Dec 10/96 CM p 1 Agreed to file this pending item no response received. Feb 11/97 Mrs Monica Smyth telephoned to inquire about this matter Reviewed file with her Feb 12/97 Mrs Monica Smyth and her husband came into office to further discuss felt M.D did not address all their questions in their Oct/96 letter Smyth Kings want to know if M.D will finance either fully or partially, the water hook up costs, if so under what terms would like less than 7% in view of current interest rates and also would like 20 year term would like hook up in 1997 Advised M.D road projects already scheduled and work would be contracted. Feb 25/97 CM p 7 Reviewed requests Also noted other parties may be interested in hook up onto Equity system (Boner's) Also reported PFRA could provide technical and possibly financial assistance in this matter Motion approved that the original petitioners for the Equity Water form Phase I of the project and phase 1 be considered completed Agreed not to finance the Smyth Kings Motion approved to investigate the possibilities of a Phase II, PFRA be requested to provide technical and if possible financial assistance, ask Three Hills if water system had capacity to provide for a Phase II advise Smyth Kings of possible Phase II March 5/97 Letters sent to Three Hills, Mrs Smyth King & PFRA 25. FCSS FundinL and Reuional FCSS Board Dec 10/97 CM p.5 Reported Three Hills had extended an invitation to meet with them and other jurisdictions in M.D to discuss the possibilities of forming some sort of regional FCSS program. Motion approved to meet and that town to make all arrangements. Dec 18/96 Letter sent to three Hills advising of above motion Jan 27/97 CM p.2 Reported that joint meeting date had been scheduled for Wednesday Feb 19/97 at 7.00 P M at Three Hills Community Centre Feb 11/97 CM p.4 Reported effective April 1/97 all FCSS funding will become conditional Requests for an extension for unconditional funding to Dec 31/97 may be requested prior to Feb 15/97 Discussion re conditional funding and possible other projects to fund with FCSS dollars 80/20 contributions Motion to request an extension beyond April 1/97 to move to conditional funding Motion to commit to participating in FCSS conditional funding and investigate other programs to fund with FCSS grant monies focusinb on programs that will provide positive effects upon the community and possibly address emergency or unique distress situations Feb 14/97 Letter sent to Mic Farrell FCSS requesting unconditional funding extension Feb 25/97 CM p.9 Joint meeting reviewed Further meeting scheduled for Mar 26/97 Motion to appoint Mrs Lowen as the M.D representative to attend this meeting. Mar 5/97 Memo to Mrs. Lowell re appointment and meeting date. TRANSPORTATION PENDING ITEMS. 1 A &A Pavinp, Ltd. May 9/96 EC #46 Recommend letter and bill for 75% of legal costs be forwarded to Min. of Transportation Legal fees paid to Ballcm McDill $21076.80 plus GST $1474.81 for total of $22,55161 In process of preparing letter requesting 75% of legal fees be reimbursed. Aug 9/96 Letter sent to Hon Robert Butch Fischer, Minister of Transportation requesting 75% of legal costs Aug 27/96 CM p.3 Mr Jcffcry inquired whether anyone remembered who attended the 1995 Fall Convention meeting with Foothills Torchinsky, Steve West to discuss A &A. Noted Mr Jim Kiss Executive Assistant was present. Sept 19/96 EC #3 Min of Trans. has sent letter advising current department policy does not allow for the payment of legal fees however, lie would be pleased to further discuss at the Fall Convention JCJ is currently scheduling this meeting JD /PENDING.DGC e PENDING FILES AS AT MARCH 11`x', 1997 Oct 22/96 CM p.2 Motion approved to discuss A &A Paving with Minister at AAMD &C convention and a letter be drafted outlining concerns. Nov 5/96 CM p.3 Letter reviewed Nov 7/96 Letter finalized Nov 13/96 Meeting with Rob Penny and Minister at AAMD &C convention Mimster to advise Jan 14 & 15/97 CM p 4 Reported Butch Fischer had responded to Nov letter and meeting and advises it was the M.D s choice to pursue contract cancellation therefore the M.D should fund the legal costs Motion approved to write to Mr Fischer expressing M.D s disappointment clarifying the reason the contract was cancelled, note the M.D has responded favourably with AT &U in down loading of services, etc and requesting reconsideration for ATU s share of legal fees Jan 21/97 Letter sent to Minister Feb 20/97 EC #2 Response received from AB Transportation advising they are partners in the Secondary Partnership program however they are not partners in the contract between the M.D and A &A Paving. Further the letter states had the department been involved directly, it would not have cancelled the contract for not starting by the completion date AB Transportation will not cost share the legal fees EC recommends to accept and file ** *RECOMMEND TO FILE THIS ITEM * * * ** 2. AAMD &C Petroleum Products BuyinjZ Group July 25/95 Motion approved to participate in this group buying. Various correspondence since then but to date not yet operational we arc still purchasing petroleum from Lindcii Co -op July 9/96 CM p.2 Mr Jeffery reported this group should be operational by July 16/96 Aug 9/96 Group has contract in place Executive Committee recommending M.D go with group as financially bcncfitting Aug 13/96 EC report approved Aug 21/96 Letters sent to All Things Energy Linden Co -op (cc to Ken McLean school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising of same. Sept 12/96 Letter sent to AAMD &C requesting school division have their own account and be billed separately for their fuel purchases through this group Oct 1/96 M.D using Petroleum Products Buying Group to purchase fuel, School Div Has separate account from the M.D for their fuel purchases. ** *RECOMMEND REVIEW COSTS PRIOR TO APRIL 1/97 * ** (Management fees waived for first six months) 3. Schmautz Pit S'' /2 20 -32 26 W4 Apr 23/96 Motion approved rental of lands to Rick Licbcl from May 1/96 Apr 30/97 for total of $9 000.00 Avith $5,000.00 payable May 1/96 and $4 000.00 payable Nov 1/96 Jun 6/96 EC #17 Carrying on with plans for relocation of Torrington Rubble pit to this location and water table testing to be done (Survey has been completed and MPC proceeding with subdivision) Jun 26/96 Letter from Barry Sjolic inquiring about this file Jul 3/96 Letter to Barry advising M.D proceeding with water testing and upon receipt of provincial approval for the relocation of the rubble pit to this site we shall be proceeding with subdivision application. -/ PRFA Recional_Mountain View /Knechill Water Stud Sept 12/95 Motion to request PFRA look into possibility of regional Mountain View/Kneclull water study Sept 14/96 Letter sent to PFRA no response Note PFRA is currently undertaking a Knechill water study S_ . PFRA Well and Groundwater Survey Feb 27/96 CM p 7 Approval to extent well survey project to cover the entire municipality and to amend the CAESA farm based agreement with the ASB to include the well survey as a new project. Apr 9/96 JCJ #3 CAESA funding approved Apr 11/96 Receipt from CAESA $33,000.00 Jan 23/97 EC #8 Reported study should be completed by end of Feb /97 A portion of north east of MD left to do EC recommend accept and file Feb 12/97 Received $37 276.43 Total costs to date $66 91143 total advances $70,276.43 = $4,088.57 balance 6 PFRA Preliminary EnLymeerinL* DcsiLm Three Hills South & East Area Oct 8/96 JCJ #2 Reported PFRA at no cost to MD, would like to do preliminary engineering design to tic in with existing CAESA well survey program. Oct 15/96 Letter sent to PFRA advising council approves M /PGNDING.DOC 10] S :" "/," in-0-'r'E55 /)"Er '.1551MA9iai 7 /icy �Ha /fe7"7 PENDIN6 FILES AS AT MARCH 111". 1997 7 Bleriot Ferry transfer from AB Transportation June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U looking at transferring Bleriot Ferry JCJ requested Ivan keep us informed nothing further reported July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about this matter Aug 26/96 Letter sent to Rob Penny requesting update Sept 19/96 EC #1 AT &U has advised province proposes to transfer ferry to local jurisdictions ASAP Prior to transfer AT &U proposes to replace existing ferry Drumheller Reg Chamber of Dev & Tourism has expressed an interest in operating this facility Recommendation approved to write AT &U requesting ferry usage and cost information letter to Drumheller Reg. Chamber of Dev Advising M.D interested in attendinb their meeting on Oct 15/96 letter to Starland inquiring about their intentions regarding this ferry Sept 26/96 Letters sent Oct 4/96 JCJ attended meeting at Starland with Badlands Starland Drumheller Drumheller Regional Chamber of Development & Tourism and AT &U Given Discussion Paper from Chamber of Dev & Tourism Reviewed all tourist attractions ui the area Advised Chamber of Dev & Tourism arranged meeting with various provincial Ministers on Oct 15/96 to discuss their proposal to take over the operations of the various tourist attractions Oct 8/96 CM p.4 Motion approved to fax letter to Chamber of Dev &Tourism with copies to Starland Badlands Drumheller advising MD feels premature to meet with Ministers need more discussions with stakeholders Oct 8/96 Letter faxed Oct 22/96 CM p.2 Reviewed letter from Starland and Klondyke Ferry agreement. motion approved to met with Starland, prior to meeting with Hon Butch Fischer at AAMD &C convention and to have Starland and Kneehill jointly discuss this issue with the Minister at the convention Nov 5/96 CM p.4 Motion approved to table this matter until discussions with Starland. Nov 12/96 Met with Starland Agreed Kneehill on behalf of both municipalities negotiate with AT &U regarding the administration and operation of the ferry Nov 12/96 Letter drafted to Minister advising of Kneehill /Starland consensus Nov 13/96 Meeting with Rob Penny and Minister also Starland present. Presented letter Nov 19/96 EC #4 Recommendation to invite Rob Penny to meet with Road Committee to negotiate terms of this ferry agreement. Recommendation approved. Nov 29/96 Letter sent to Rob Penny Jan 9/97 EC #17 Reported Road Committee and John met with Rob Penny on Dec 19/96 to discuss terms of agreement Mr Penny will be drafting an agreement and getting back to us Jan 14& 15/97 CM p.4 Reported Butch Fischer had responded to letter and meeting during Nov AAMD &C Convention and acknowledges the M.D.s of Starland and Kneehill have agreed Kneehill on behalf of both Jurisdictions, will negotiate terms for the administration and operation of the ferry Mar 6/97 EC #8 Draft agreement received, based on Klondyke agreement. Annual payment to M.D is $91,000.00 derived from actual costs to launch, operate and dock the ferry plus an estimated amount for "extras" to allow for replacement of parts EC recommendation to approve this draft agreement. 8. Mt Vernon Water Co -op Protect issues Aug 9/96 EC #9 Request from Co -op to place water pipeline in road allowance ditch Recommendation approved to revise current pipeline crossing A/G to address and apply to this water project. Aug 13/96 CM p.2 Public Utilities Agreement for Low Pressure Water Distribution Pipelines approved as presented. Aug 21/96 Letter and A/G sent to Co -op Aug 22/96 EC #3 Co -op has requested price from M.D to do the reseeding in the ditches 55 km Exec Comm recommended this matter be referred to Council Aug 27/96 CM p. l Lonnie & Art requested to obtain rates for equipment rental for this work. Sept 5/96 EC #16 Recommendation the rental rates for equipment rentals to the Co -op be set at the rates listed in the AB Road Builders Heavy Construction Assoc 1995 Equipment Rental Book less 5% this being the same rental rates for towns and villages as per M.D policy 13 14A Sept 10/96 CM p. l Reported Vern Crawford had met with Lonnie to discuss the project and possibility of M.D being the contractor Lonnie advised Vern this would have to be a council decision. Sept 12/96 Letter sent to Co -op rc rental equipment rates Sept 19/96 EC #5 Co -op has inquired about renting the M.D pusher Recommendation this request be approved and the rental rate be as per policy 13 14A that being $125.00 per hour (includes pusher truck and 3 men) Sept 19/96 EC #15 Paul Van Doren inquired whether M.D would be interested in purchasing share in the Co -op for $14,000.00 This would ensure hookup on the system at some later date Recommendation to purchase share subject to clarifying the amount of water line footage included in this water hook up Sept 19/96 EC# 17 Town of Three Hills has approved a motion to pay % of 1/3 of the Mt. Vernon water hook up costs at the Three Hills Airport Recommendation M.D only pay 1/3 of 1/3 of these costs as this percentage reflects the cost sharing arrangement for the airport (town 2/3 M.D 1/3) JD /PGNDING.DOC 11 PENDING FILES AS AT MARCH I Ph, 1997 Sept 24/96 CM p.2 Discussion re council's principles re Co -op agreement and multiple hook ups for one hook up price Motion approved EC# 15 & #17 not be accepted and removed from report Also agreed EC #5 re equipment rental rates was appropriate Sept 27/96 Letter sent to Co -op advising of rental rates for the pusher Dec 5/96 EC #2 Crossing agreement for low pressure water distribution pipelines signed by co -op and returned Recommendation to execute document Feb 11/97 CM p.3 Mr Hanger reviewed his concerns with this project lines in ditch sinking will occur- Co -op will have to return to project and backfill leaks could saturate road and cause damages that whole M.D would have to pay to have repaired Liability for lack of backfilling etc. M.D undertaking part of this work and liability of same preference to have water lines out of ditches Motion to have Mr Hanger and Mr McCook review the M.D 's road crossing agreement with the Co -op Feb 14/97 Agreement faxed to Barry Sjolie Brownlee Fryctt Feb 25/97 CM p.6 Reviewed legal opinion reed from Barry Sjolie. The agreement is binding upon the M.D for 10 years Each crossing of the M.D s right of way by the Co -op water line must be approved by the M.D upon submission of a detailed plan for the proposed crossing prior to any work being undertaken If the Co -op and M.D cannot agree, the AB Energy & utilities Board will determine where the pipes can be placed with regard to municipal roads Motion approved to advised Co -op of SH 583 (east of Highway 21) project and possible extension to Braconnier project and that no water lines can be installed along the road allowances of these projects until the road work is completed as the grade lines cannot be determined until project completion Another motion approved that the M.D not provide any manpower nor equipment to the Mt Vernon Water Co -op for their proposed water line and further all previous motions to provide these services be rescinded Further noted this information could be included in one letter to the Co -op Mar 6/97 EC #1 EC reviewed Feb 25/97 motions EC recommendation to have two letters sent to the Co -op first letter explaining the SH 583 project second letter noting the possibility of other road projects and advising the Co -op the M.D 's road program has been scheduled and the M.D will be unable to perform any work for the Co -op either machinery or manpower, as no time allocation has been scheduled for the Co -op's proposed project 9. Resource Road Improvement Program June 25/96 CM p.12 Program announced and motion to have each councillor prepare a listing of possible roads that could benefit from this program July 9/96 CM p.6 Traffic counts requested along with information re volume of transportation and grain on these roads when elevators close July 16/96 AB Trans. advised our share of project 20% and ATU share 80% maximum $500,000.00 July 23/96 CM p.4 Road priorities determined 1 ` Buffalo Jump Road for 1996, 2nd Linden West for 1997 July 26/96 Applications submitted for Buffalo Jump and Linden West. Aug 6/96 AB Transportation sent letter acknowledging applications and will advise Oct 17/96 EC #1 AT &U advised MD s application for funding for Buffalo Jump Road did not meet criteria traffic volumes and number of trucks did not meet eligibility criteria. Recommendation to discuss and file and further to have Mr McCook discuss with Rob Penny at Convention Dec 10/96 CM p.2 Reported Buffalo Jump Road did not meet funding criteria. Motion approved to submit Wimborne Road Project for funding under this program Feb 6/97 EC #5 Letter received from AB Transportation application for funding for Linden West Road Project does not meet eligibility criteria EC recommendation to provide this information to the Divisional Meetings and further the application for funding for the Wimborne Road be placed on hold until a decision regarding this project, for the Canada Agri Infrastructure program is received Feb 11/97 CM p.3 Reported Wimborne Road project refused for funding under the Canada Agri Infrastructure traffic volumes did not meet criteria. Agreed not to apply for Resource Road funding for the Wimborne Road project * *RECOMMEND FILE THIS ITEM * ** 10. Canada Agri Infrastructure Road Program July 9/96 CM p 5 Report of this program and motion to obtain information re grant (road counts road impacts due to elevator closures etc.) July 17/96 JCJ memo to PWS to obtain information and traffic counts • July 23/96 CM p.4 Possible roads eligible for this funding listed and staff to determine eligibility Aug 13/96 CM p.9 Motion to approve Wimborne Road (9 mile project) to be submitted for,this funding subject to meeting criteria Aug 16/96 JCJ memo to PWS Note to PWS to apply for this funding for Wimborne Road project Aug 29/97 Letter sent to Torchmsky Engineering requesting the preliminaries bridge files and cost estimates for Wnnbornc Road project so application for funding under Canada Agri Infrastructure could be applied for JD /PENDING.DOC 12 �P, lnF iYl,�v>�s PENDING FILES AS AT MARCH 111h, 1997 Nov 5/97 CM p.3 Reported the Wimborne Road did not meet grant criteria for traffic counts current traffic counts were 64 vehicles, grant criteria is 250 vehicles including a minimum of 50 trucks per day Discussed unknown impact on the road from rail line and grain elevator closures Motion approved to submit grant application including an outline of the change processes the M.D projects will occur on local roads resulting from the impact of rail line and grain elevator closures. Nov 18/96 Letter and application submitted Jan 6/97 Letter sent to Tom Forgraves Canada Agri Infrastructure with another copy of Torchinsky's cost estimates for the project and advising the Wimborne AB Wheat Pool will not be accepting any more grain after Dec 31/96 and the elevator is scheduled for demolition Jan/97 This effected rail line closure is the CP line between Wimborne and Acmc Feb 11/97 CM p.3 Reported the M.D 's application for funding the Wimborne Road under this program has been rejected ** *RECOMMEND FILE THIS ITEM * ** 11. Waiax /Champion tour July 4/96 EC 48 Mr McCook to get further information July 23/96 CM p.6 Reported this would be a two day tour and agreed should be scheduled after Fall Convention 12. SH 806 Project (from north of Linden to SH 583) and SH 583 concerns July 23/96 CM p.3 Problems re SH 583 overlay on old pavement structure reported. Concerns re SH 806 project expressed as base is very poor Agreed to draft letter and meet with ATU to further discuss. Aug 9/96 EC #8 Meeting arranged with Rob Penny to meet with council Oct 8/96 to discuss this matter Aug 13/96 PWS #4 PWS recommends wait for design and other information re SH 806 before writing letter Aug 27/96 CM p 1,4,5 Continents re road project and SH 806 road ban enforcement etc. Oct 8/96 CM p.4 Rob Penny & Mike Znak met with council Discussed problems & concerns Motion approved to have Torchinsky Engineering provide estimates for 8.5 and 10.0 metre road width for SH 806 Oct 10/96 Letter sent to Torchinsky requesting these estimates for Nov 5/96 council meeting. Oct 22/96 CM p.2 Discussed road and safety concerns on SH 806 Motion approved to prepare letter for meeting with Minister ant AAMD &C convention Letter prepared and discussed with Minister Nov 13/96 Minister to advise. Jan 14/97 CM p.4 Letter received from Butch Fischer ATU feels 8.5 metre width adequate for traffic volumes ATU will address curves and rebuild to 10 metre width Motion approved to propose to ATU the MD undertake, at its own cost, the widening of this project to a 10 metre width except for the hill cuts and curves, ATU be responsible for the costs to address the hill cuts and curves and the required culvert/pipe ATU be fully responsible for the overlay of this project and share the base course costs under the arrangements of the partnership program (75/25) Jan 21/97 Letter sent to Minister outlining M.D proposal Feb 25/97 CM p.3 4 Letter received from Minister AB Transportation will pay (75/25) for the regrading base and paving of substandard horizontal curves vertical curve and upgrading of any bridge structure to a 10 metre width standard. They will not cost share to grade and base widen the remaining sections this must be 100% M.D cost Clarification of province s commitment requested. Motion approved to obtain more information and table until next meeting. 13 SH 837 in SE 27 29 21 W4 Erosion Problems Oct 8/96 CM p 4 Problems of erosion stuffing and slides discussed with Rob Penny and Mike Znak. AB Environment concerns discussed., especially the M.D s dumping of slide materials into the river Agreed to get engineering data and discuss with Ministers at Convention. Oct 15/96 Letter to ATU, Red Decr requesting road designs for this portion of road be sent to Torchinsky Oct 30/96 EC #1 Reported John and Lonnic met with AB Environment to review erosion problem AB environment has recommended MD apply for grant to undertake an engineering study to determine impact if any from the dumping on the river habitat Nov 7/96 Letter prepared for Ty Lund and also letter to Butch Fischer Nov 12 & 13/96 Met with Ministers at Convention and discussed this issue. Jan 14/97 CM p.4 Response received from Butch Fischer advising it would be inappropriate for his department to commit to any level of participation prior to reviewing the results and recommendations of the study to be undertaken by AB Environment. Mar 7/97 Copy of memo from Ty Lund to Butch Fischer re SH 837 slides. No study on the impact if fish habitat resulting from the M.D depositing materials from the natural slides into the river AB Environment does not require the M.D obtain permits to deposit this material into the river and feels this process is natural and not impacting anything. JD /PENDING.DOC 13 gyp, loF uESP. IOF / ��iNU7ES �CO.nnr�s+ >.aa 7F.�4 0 11 PENDING FILES AS A T MARCH 11 ` ", 1997 14. Lorrin BaerL Weil4h Scale July 23/96 CM p.5 Request received from Mr Baerg for two approaches off SH 806 at his residence SE 30 30 -25 W4 He is proposing to Install a weigh scale for community use Motion approved to table until appointment can be made for Mr Baerg to meet with council to further discuss. Aug 13/96 CM p 8 Inquiry received from Mr Baerg re SH 806 project and whether the road would be widened by his residence as he is planning a weigh scale at this site Motion approved to extend SH 806 project approximately 1 '/2 miles south of correction line Mr Baerg would also like to meet with council after harvest to discuss weigh scale proposal Aug 21/96 Letter sent to Mr Baerg advising hum of project extension and requesting lie contact MD, after harvest, to arrange meeting Feb 6/97 Letter sent to Mr Baerg requesting him to advise re status of this matter Feb 11/97 Mr Baerg telephoned office and spoke to Lonnie about this Mr Baerg will write a letter to council 15 Lorrm Baerz Request to move temnorary aooroach SW 29 30 25 W4 Aug 13/96 CM p.8 Mr Boake reported Mr Bacrg has requested permission to move his temporary approach, abutting SH 806, at SW 29 30 25 W4 700 feet south to accommodate a business that has purchased a lot from him Motion approved to table this request until more information is received from village of Linden and Mr Bacrg. Feb 6/96 Letter sent to Mr Bacrg requesting him to advise re status of this matter Feb 11/97 Mr Bacrg telephoned and requested this request be disregarded ** *RECOMMEND FILE THIS ITEM * ** 16. SH 836 Culvert West of SW 20 -30 22 W4 Oct 8/96 CM p 7 Reported Mr Gordon Snell has built a darn, on the land he rents at SE 20 30 -22 W4 and this will divert the natural path of the water, from the culvert on SH 836 at this location. Motion approved to request AB Environment, Water Resources to investigate this situation. Oct 15/96 Letter sent to Mr Kcnt Berg AB Environment Dec 10/96 EC #5 Mr Kent Barg, AB Environment has inspected this site and will be referring this matter to the departments Enforcement Committee, with the objective to have this matter resolved prior to spring run off JD /PENDING.DOC 14 PUBLIC WORKS SUPERINTENDENT'S REPORT TUESDAY, March 11th, 1997 1 We will need to update the underground piping on the fuel lines for the Acme shop like we did at Wimborne The cost estimate is about the same as Wimborne $550000 2 The gravel crew is hauling out of Torrington to Wimborne and #21 & #27 3 Sent out tenders for the divisional 5 and 1 grading contracts along with a letter to Mr Ken Busby thanking him for his services provided and a tender document 4 Sam from the Torrington Colony was in and wanted to haul gravel for the M.D so they could break in a motor they have rebuilt He was dead serious about this and I told him the request would have to be a council decision and I would bring it forth to them the next meeting 5 Ledcor is re building the new ramps at the ferry and was wondering when they pour the cement if they could run the ban (75 %) with a pumper truck I told them it would take a motion of council to do so vu1 OOK, PUBLIC WORKS SUPERINTENDENT S p,,2 oa mw,r .'