HomeMy WebLinkAbout1997-02-20 Council MinutesE
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EXECUTIVE COMMITTEE REPORT - Februai-y 20"', 1997
The Executive Committee of Richard M Vickery and Marylea Lowen met on Thursday
February 20`x' 1997 at the M.D of Kneehill office in Three Hills commencing at 9 10 A.M
Mr Lonnie McCook, Public Works Superintendent and Mr John Jeffery, Administrator were
present Mrs Jennifer Deak Assistant Administrator was also present and recorded the
minutes
The following items were reviewed
1. Grad and Walker Energy Corporation Agreement to Access M.D. of Kneehill Roads
Mr Clay Currj, Grad & Walker Energy Corporation entered the meeting
The Committee reviewed the terms of the proposed agreement for Grad and Walker to
access M.D roads to move a Fracmaster tubing unit into various wellsites This
equipment will exceed road ban requirements Mr Currie and the Committee reviewed
the terms of the agreement and Mr Currie noted a similar agreement for the movement of
this equipment on banned roads had been prepared by the County of Red Deer Mr
Currie requested an irrevocable letter of credit in the amount of $50 000 00 be used
instead of a bond in clause five of the agreement a letter of credit was the norm and used
in the Red Deer agreement Mr Currie advised there were approximately six locations to
be accessed with this equipment, scheduling would depend on weather and frost levels, the
company would work with the M.D on routes and notification of equipment moves Mr
Currie stressed the need for road inspections prior and after this equipment move, noting
the company could probably provide 24 hour notice of these equipment moves Mr
McCook noted 24 hour notice should be adequate to accommodate these inspections
Mr McCook further noted the $50,000 00 letter of credit was not to replace any road
damages but rather as a sign of good faith
Executive Committee recommends clause f ve of this agreement be changed from a
"baud" to an "irrevocable line of credit in the amount of $50,000.00" and further this
agreement be approved as anienrlerl
Mr Currie left the meeting time 9 25 A.M
2 Alberta Transportation and Utilities letter re A &A Nving Ltd SH 575 Contract
Alberta Transportation and Utilities has responded to the M.D s letter requesting
reconsideration for the compensation of legal fees incurred to cancel the contract with
A &A Paving Ltd and advise Alberta Transportation and Utilities and the M D of
Kneehill are partners in the Secondary Highway Partnership Program, however they are
not partners in the contract between the M D of Kneehill and A &A Paving Ltd The
letter further states had Alberta Transportation and Utilities been involved directly, it
would not have cancelled the contract for not starting by the completion date Alberta
Transportation and Utilities will not cost share the legal costs
Executive Committee reconintends to accept and file.
3 Weich Shop Property Taxes
The town of Three Hills has advised it did not levy property taxes for the five months in
1996 when the Weich Shop was leased This shop was leased to George Adams
Petroleum Ltd under two separate lease agreements in 1996 In early 1996, the M.D
charged George Adams $767 76 for taxes, this amount was calculated based on
information provided by the town The town has advised total taxes for the five month
period total $1,165 72 The deadline was levying the 1996 taxes was Dec 31/1996 The
town requests our understanding for their error in not sending the tax bill and requests the
M.D pay this amount
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EXECUTIVE_ COMMITTEE REPORT - Februai-y 201h, 1997
Executive Committee recoinniends the town he paid the $767 76 monies collected role
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George Adams and further Mr Adams be hilled for property taxes for the terns of Iiis �t •ors y �
new lease, that being November 111996 April 30 /1997
4 Notice Re. Sign Theft yid Damages
The following notice has been prepared regarding removal of M D of Kneehtll signs and
property
NOTICE RE .SIGN THEFT AND DAMAGES TO M D. OF KNEEHILL
PROPERTY
The large `STOP' sign at the junction of SH 582 and SH 806 has again been removed
This is the third time a sign at this location has been removed There are serious legal and
liability implications for those parties involved in removing road signs Serious accidents
could occur as a result of sign removal and innocent parties could suffer as a result of this
action The M D of Kneehill has a policy addressing vandalism and offers a reward of
$100 00 for information which leads to a conviction against anyone damaging M. D of
Kneehtll property or signs Should you know any information regarding this sign removal
or any other M D of Kneehtll property damages please give our office a call at (403) 443
5541
Executive Committee reconunends Pandalism Policy 10 -8 he changed from a $100.00
reward to a $500.00 reward for information which leads to a conviction against anyone
damaging M D property or signs
5 Equity Water
In response to the Feb 11/97 minutes and motion to investigate, Mr Jeffery reported Mr 1�-nE P• j of
Bill Jones has a road crossing agreement with the M.D and his manhole covers for his
water line are not on road allowance Mr Jeffery advised in discussing this with Mr
Hanger this was not the information Mr Hanger requested
6 AB Advanced Education ind Career Development - 1997 STEP Pros? rain
AB Advanced Education has announced $5 740 00 funding allocation is available under
the Summer Temporary Employment Program (STEP) from May 1/97 - Aug 31/97 The
M.D is requested to sign this letter and return it to AB Education if it wishes to
participate in this program for 1997
Executive Committee recommends the M D. of Kneehill participate to the STEP
program for 1997
7 Palliser Pipeline Proiect
Palliser Pipeline Project has advised an agreement has been reached between Pan Canadian
Petroleum and NOVA Gas Transmission which should eliminate the need to proceed with
the construction of the Palliser Pipeline The company extends its thanks for the support it
received from the various communities
Executive Committee recontniends to accept and file.
8. Overload Permits
The administration and public works departments have recommended the M.D cease to
issue over weight permits for municipal roads as there is no enforcement of same and the
recording of permits is time consuming The only disadvantage to this recommendation is
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EXECUTIVE COMiwIITTEE REPORT - February 20`i', 1997
that the permit allows the M.D to route responsible truckers, who apply for this pernut, in
addition to providing bridge information
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.Executive Comnuttee recommends the MD. stop issuinb over weight per /nits T HMO Kam/ +c
ode+zc�i�N >Pe�wr.rs
9. Letter of Performance re Torchinsky EntJneerin2
Mr McCook has prepared a letter outlining the work the firm of Torclunsky Engineering
has provided for the M D of Kneehill over the past ten years This letter was requested
by Torchinsky who is negotiating engineering services with the M.D of Rocky View
Executive Conintittee recommends to accept and file
10 Layfield Plastics 1997 Geotechnical Design Seminar
Mr McCook requested approval to attend the Layfield Plastics seminar on the
applications of geosyntherics and erosion control products on March 26/97 at Calgary
Cost for the seminar is $15 00
Executive Committee recontmen(ls Mr McCook be authorized to attend flits seminar
11 Proposed letter to Telus re structures placed in ditches
Mr McCook has prepared a letter to Telus, outlining the purpose of ditches is to
accommodate the holding and flowing of water from rain and /or snow, the M.D is not
responsible for designing communication systems in the ditches nor responsible for
pedestals in ditch areas that may become submerged with water The M.D steams
culverts to accommodate water movement, not because of utilities that were placed in
ditch areas The responsibility for these installations lie with the company not the M.D
Executive Comnuttee recoaunerids this letter be sent to Telus
12. Letter from AB Municipal Health & Safety Assoc re PIR Proi?ram
The guidelines and eligibility criteria for the 1997 financial incentive for the 1997 Partners
in Injury Reduction(PIR) have been received Copies of this documentation have been
given to Mr McCook and Mr Ehmann
Executive Committee recomnienlls to accept anll file.
13_ AB Power letter re. proposed route for new powerlines
AB Power has requested approval for a proposed route to construct new powerlines for
Grad and Walker at 32 33 24 W4 Huxley West area Construction will be on road
allowance unless otherwise required
Executive Comnuttee recommends to accept laid file
Mr Vickery requested Mr McCook convey Council's appreciation and thanks to the
public works employees for their efforts in maintaining the M.D roads and removing
snow, noting he had received several compliments on the condition of the M.D roads
both from ratepayers at the Divisional Meeting in his area and from a Grad and Walker
representative who travels the province extensively
14 SH 583 from Highway #21 to SH 836 North 12.8 km Final Paving
Torchinsky Engineering has requested the surface structural design from Alberta
Transportation and Utilities for the above referenced project Alberta Transportation and
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EXECUTIVE COMMITTEE REPORT - Februai 201h 1997
Utilities has forwarded this information Mr McCook noted an inspection was being done
on the bridge and culverts on this project to determine whether they needed addressing
and any required work could be undertaken with this project and cost shared with the
province
Executive Committee recommiends to accept and file.
15 March 10/97 Employee Day
Cyndy Stevenson the speaker at the 1996 ASB Conference was booked for the 1997
Employee Day The last Executive Committee recommended Mr McCook organize the
balance of the day Mr McCook has reported the M.D employees do not require a First
Aid update this year and has recommended Ms Stevenson, whose presentation is
approximately 1 11/2 hours, be postponed until next year and the March 20/97
Retirement Seminar, a full day presentation, be considered the 1997 Employee Day Ms
Stevenson has been contacted and is willing to re schedule her presentation to 1998
Executive Committee recomunends the March 10/97 Employee Day be canceller) and 2-11e' uJ 1401610
replaced with the March 20/97 Retirement Seminar ,( &WAVIVza
Mr McCook left the ineeting time 11 10 A.M
16 M D of Badlands lettei to Regional Health Authority #5
The M.D of Badlands has requested copies of the Regional Health Authority's minutes
and been advised by the Health Authority these minutes are sent to the main local libraries
in the region Badlands has further corresponded with the Health Authority and requested
reconsideration to their request and that copies of the minutes be distributed to those
municipalities within the Health Authority boundaries who request them. It was noted the
M.D has a representative Mr Hoff on this board
Executive Committee recommen(ls to accept and file. `".
17. FCM correspondence re. internation-il Day of the Elimination of Racial
Discrimination
The Federation of Canadian Municipalities (FCM) has forwarded information on the
March 21/97 campaign to commemorate the International Day of the Elimination of Racial
Discrimination
Executive Committee recommends to accept and file. `
18. 1997 Pitch In Alberta Campaign
The 1997 Pitch In Alberta Campaign has been scheduled for May 5 11/97 and community
organizations have been invited to participate in this event
Executive Commlittee reconimlen(Is to accept andJ'le.
Mrs Deak left the meeting and Mr Jeffery recorded the minutes in her absence - time
1130 A.M
19 PFRA Hog Lagoon Seepage Study
Mr Gerry Guy, PFRA, has advised of a Hog lagoon Seepage Study which will be 100%
PFRA cost, $55,000 00 program over 2 years with cash advances The program requires
co operators and Mr Guy has inquired whether the M.D would like to front the program
and requested a decision be made as soon as possible
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EXECUTIVE COMMITTEE REPORT - February 20`i', 1997
Executive Committee recommends approval to participate in this prograut.
2.0. Calgary Chamber of Commerce Regional Forum
The Calgary Chamber of Commerce has extended an invitation to attend a Regional
Forum on April 15/97 at Spruce Meadows to explore planning processes
F!A-ecutive Committee recommends to accept raid file f
21. 1996 GST Report
In 1996 the M D of Kneehill paid a total of $470,390 75 in GST of wluch it claimed
$147 451 97 back as rebates and $212,336 89 back as ITC s for a net GST expense of
$110 601 89 The net GST expense in 1995 was $82,080.30 and in 1994 $103,164 82
Executive Committee recommends to accept and file
Mrs Deak re entered the meeting 11 40 A.M
22 Golden Hills Regional Div. Letter re School Reserves
The Golden Hills Regional Division has advised their school trustees have passed a motion
that the 25% share of the cash in lieu for municipal school reserves in new developments
in the M D of Kneehill will be turned over by the Golden Hills Regional Division No 15
Board to the M D of Kneehill with the understanding the funds accumulated will be used
for recreational purposes or to support the Community Resource Worker (KCRB
program)
Executive Committee recommends this information be added to the applicable
planning policies and documents
23. Letter from town of Trochu re Recreation To►nt Services
The Council of the town of Trochu have approved a motion to accept the M.D s
proposed policy for sharing of recreational operating deficits for pools and indoor arenas
providing that the words `whichever is the lessor amount" be deleted from the proposed
policy and providing it does not include the Trochu swimming pool which is under
separate agreement The town further apologizes for the misreporting in the local
newspaper that the town had rejected the M.D 's policy
Executive Committee recommends to wait until all responses are received from the
towns and villages before further reweiving this matter
The Executive Committee recessed for lunch 12 00 P M 1 15 P M
24 AAMD &C Letter re Ontario Restructuring
The AAMD &C has prepared a summary of the key changes taking place in Ontario and
the restructuring between provincial and local governments Of note, is the province
taking over the education and funding it from general revenues and letting local authorities
still collect taxes for education and keep these revenues in lieu of assuming other
responsibilities total responsibility for public and social housing a $1 billion per year
program, will be given to local municipalities 50% of welfare costs and 50% of long term
care costs will be paid by local municipalities, 576 municipalities will now have to pay
directly for OPP policing services, 25% of the provinces water and sewer plants ($9
million program) will be turned over to local municipalities, support for public transit,
most municipal ferries and airports is being eliminated and consideration being given to
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turn 9,000 kilometres of highway costs over to local governments, $20 million program
for library funding is being cut Although the local municipalities are being required to
pick up these costs, the province will retain the sole right to set rules for admirustermg
these services The province calculates local municipalities will come out ahead by $45
million due to this reshuffling, the Association of Ontario Municipalities (AOM) estimates
local municipalities will absorb an additional $700 million in costs as a result of the
reshuffling of responsibilities
Lxecutnve Conlnduee reco/n/nends to accept and file
25 Town of Trochu letter re Fire Truck
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The town of Trochu has forwarded an invoice in the amount of $7,857 99 for the balance
of the fire truck purchase The town notes the $25,000 00 received from the Trochu. Ag
Society was not to be directed towards the truck purchase but rather designated for items
to equip the truck and pagers for the volunteer fire staff
Executive Coninuttee reconunends this nutter be referred to Mr Jeffery to obtain ee 2-A�`'9
further accounting details
26 1997 Equalized Assessment Figures
AB Municipal Affairs has forwarded the M.D s 1997 equalized assessment figures Total
equalized assessment for 1997 is $580,609,401 The M.D 's 1996 equalized assessment
was $552 million with live assessment at $575 million
Executive Conznuttee reconunends to accept and file.
The Executive Committee meeting adjourned 2 15 P M
Jenru r De k, Assistant Administrator
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