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HomeMy WebLinkAbout1997-02-20 Council MinutesE n EXECUTIVE COMMITTEE REPORT - Februai-y 20"', 1997 The Executive Committee of Richard M Vickery and Marylea Lowen met on Thursday February 20`x' 1997 at the M.D of Kneehill office in Three Hills commencing at 9 10 A.M Mr Lonnie McCook, Public Works Superintendent and Mr John Jeffery, Administrator were present Mrs Jennifer Deak Assistant Administrator was also present and recorded the minutes The following items were reviewed 1. Grad and Walker Energy Corporation Agreement to Access M.D. of Kneehill Roads Mr Clay Currj, Grad & Walker Energy Corporation entered the meeting The Committee reviewed the terms of the proposed agreement for Grad and Walker to access M.D roads to move a Fracmaster tubing unit into various wellsites This equipment will exceed road ban requirements Mr Currie and the Committee reviewed the terms of the agreement and Mr Currie noted a similar agreement for the movement of this equipment on banned roads had been prepared by the County of Red Deer Mr Currie requested an irrevocable letter of credit in the amount of $50 000 00 be used instead of a bond in clause five of the agreement a letter of credit was the norm and used in the Red Deer agreement Mr Currie advised there were approximately six locations to be accessed with this equipment, scheduling would depend on weather and frost levels, the company would work with the M.D on routes and notification of equipment moves Mr Currie stressed the need for road inspections prior and after this equipment move, noting the company could probably provide 24 hour notice of these equipment moves Mr McCook noted 24 hour notice should be adequate to accommodate these inspections Mr McCook further noted the $50,000 00 letter of credit was not to replace any road damages but rather as a sign of good faith Executive Committee recommends clause f ve of this agreement be changed from a "baud" to an "irrevocable line of credit in the amount of $50,000.00" and further this agreement be approved as anienrlerl Mr Currie left the meeting time 9 25 A.M 2 Alberta Transportation and Utilities letter re A &A Nving Ltd SH 575 Contract Alberta Transportation and Utilities has responded to the M.D s letter requesting reconsideration for the compensation of legal fees incurred to cancel the contract with A &A Paving Ltd and advise Alberta Transportation and Utilities and the M D of Kneehill are partners in the Secondary Highway Partnership Program, however they are not partners in the contract between the M D of Kneehill and A &A Paving Ltd The letter further states had Alberta Transportation and Utilities been involved directly, it would not have cancelled the contract for not starting by the completion date Alberta Transportation and Utilities will not cost share the legal costs Executive Committee reconintends to accept and file. 3 Weich Shop Property Taxes The town of Three Hills has advised it did not levy property taxes for the five months in 1996 when the Weich Shop was leased This shop was leased to George Adams Petroleum Ltd under two separate lease agreements in 1996 In early 1996, the M.D charged George Adams $767 76 for taxes, this amount was calculated based on information provided by the town The town has advised total taxes for the five month period total $1,165 72 The deadline was levying the 1996 taxes was Dec 31/1996 The town requests our understanding for their error in not sending the tax bill and requests the M.D pay this amount CHID /Minute /EC.doc Page 1 F1Z 0 0 EXECUTIVE_ COMMITTEE REPORT - Februai-y 201h, 1997 Executive Committee recoinniends the town he paid the $767 76 monies collected role f George Adams and further Mr Adams be hilled for property taxes for the terns of Iiis �t •ors y � new lease, that being November 111996 April 30 /1997 4 Notice Re. Sign Theft yid Damages The following notice has been prepared regarding removal of M D of Kneehtll signs and property NOTICE RE .SIGN THEFT AND DAMAGES TO M D. OF KNEEHILL PROPERTY The large `STOP' sign at the junction of SH 582 and SH 806 has again been removed This is the third time a sign at this location has been removed There are serious legal and liability implications for those parties involved in removing road signs Serious accidents could occur as a result of sign removal and innocent parties could suffer as a result of this action The M D of Kneehill has a policy addressing vandalism and offers a reward of $100 00 for information which leads to a conviction against anyone damaging M. D of Kneehtll property or signs Should you know any information regarding this sign removal or any other M D of Kneehtll property damages please give our office a call at (403) 443 5541 Executive Committee reconunends Pandalism Policy 10 -8 he changed from a $100.00 reward to a $500.00 reward for information which leads to a conviction against anyone damaging M D property or signs 5 Equity Water In response to the Feb 11/97 minutes and motion to investigate, Mr Jeffery reported Mr 1�-nE P• j of Bill Jones has a road crossing agreement with the M.D and his manhole covers for his water line are not on road allowance Mr Jeffery advised in discussing this with Mr Hanger this was not the information Mr Hanger requested 6 AB Advanced Education ind Career Development - 1997 STEP Pros? rain AB Advanced Education has announced $5 740 00 funding allocation is available under the Summer Temporary Employment Program (STEP) from May 1/97 - Aug 31/97 The M.D is requested to sign this letter and return it to AB Education if it wishes to participate in this program for 1997 Executive Committee recommends the M D. of Kneehill participate to the STEP program for 1997 7 Palliser Pipeline Proiect Palliser Pipeline Project has advised an agreement has been reached between Pan Canadian Petroleum and NOVA Gas Transmission which should eliminate the need to proceed with the construction of the Palliser Pipeline The company extends its thanks for the support it received from the various communities Executive Committee recontniends to accept and file. 8. Overload Permits The administration and public works departments have recommended the M.D cease to issue over weight permits for municipal roads as there is no enforcement of same and the recording of permits is time consuming The only disadvantage to this recommendation is C: /MD1Minutc /EC.Joc Page 2 r 10 '%w `%r EXECUTIVE COMiwIITTEE REPORT - February 20`i', 1997 that the permit allows the M.D to route responsible truckers, who apply for this pernut, in addition to providing bridge information �aa�Mawor7aJ L°.�w.rr,� .Executive Comnuttee recommends the MD. stop issuinb over weight per /nits T HMO Kam/ +c ode+zc�i�N >Pe�wr.rs 9. Letter of Performance re Torchinsky EntJneerin2 Mr McCook has prepared a letter outlining the work the firm of Torclunsky Engineering has provided for the M D of Kneehill over the past ten years This letter was requested by Torchinsky who is negotiating engineering services with the M.D of Rocky View Executive Conintittee recommends to accept and file 10 Layfield Plastics 1997 Geotechnical Design Seminar Mr McCook requested approval to attend the Layfield Plastics seminar on the applications of geosyntherics and erosion control products on March 26/97 at Calgary Cost for the seminar is $15 00 Executive Committee recontmen(ls Mr McCook be authorized to attend flits seminar 11 Proposed letter to Telus re structures placed in ditches Mr McCook has prepared a letter to Telus, outlining the purpose of ditches is to accommodate the holding and flowing of water from rain and /or snow, the M.D is not responsible for designing communication systems in the ditches nor responsible for pedestals in ditch areas that may become submerged with water The M.D steams culverts to accommodate water movement, not because of utilities that were placed in ditch areas The responsibility for these installations lie with the company not the M.D Executive Comnuttee recoaunerids this letter be sent to Telus 12. Letter from AB Municipal Health & Safety Assoc re PIR Proi?ram The guidelines and eligibility criteria for the 1997 financial incentive for the 1997 Partners in Injury Reduction(PIR) have been received Copies of this documentation have been given to Mr McCook and Mr Ehmann Executive Committee recomnienlls to accept anll file. 13_ AB Power letter re. proposed route for new powerlines AB Power has requested approval for a proposed route to construct new powerlines for Grad and Walker at 32 33 24 W4 Huxley West area Construction will be on road allowance unless otherwise required Executive Comnuttee recommends to accept laid file Mr Vickery requested Mr McCook convey Council's appreciation and thanks to the public works employees for their efforts in maintaining the M.D roads and removing snow, noting he had received several compliments on the condition of the M.D roads both from ratepayers at the Divisional Meeting in his area and from a Grad and Walker representative who travels the province extensively 14 SH 583 from Highway #21 to SH 836 North 12.8 km Final Paving Torchinsky Engineering has requested the surface structural design from Alberta Transportation and Utilities for the above referenced project Alberta Transportation and C: /MD /Minute /EC.doc Page 3 S�ncf Aariiacmo F« F�- L� >ce a- 1,41-4J >'a sts Pa.� SAP -e 0s mwe>rs EXECUTIVE COMMITTEE REPORT - Februai 201h 1997 Utilities has forwarded this information Mr McCook noted an inspection was being done on the bridge and culverts on this project to determine whether they needed addressing and any required work could be undertaken with this project and cost shared with the province Executive Committee recommiends to accept and file. 15 March 10/97 Employee Day Cyndy Stevenson the speaker at the 1996 ASB Conference was booked for the 1997 Employee Day The last Executive Committee recommended Mr McCook organize the balance of the day Mr McCook has reported the M.D employees do not require a First Aid update this year and has recommended Ms Stevenson, whose presentation is approximately 1 11/2 hours, be postponed until next year and the March 20/97 Retirement Seminar, a full day presentation, be considered the 1997 Employee Day Ms Stevenson has been contacted and is willing to re schedule her presentation to 1998 Executive Committee recomunends the March 10/97 Employee Day be canceller) and 2-11e' uJ 1401610 replaced with the March 20/97 Retirement Seminar ,( &WAVIVza Mr McCook left the ineeting time 11 10 A.M 16 M D of Badlands lettei to Regional Health Authority #5 The M.D of Badlands has requested copies of the Regional Health Authority's minutes and been advised by the Health Authority these minutes are sent to the main local libraries in the region Badlands has further corresponded with the Health Authority and requested reconsideration to their request and that copies of the minutes be distributed to those municipalities within the Health Authority boundaries who request them. It was noted the M.D has a representative Mr Hoff on this board Executive Committee recommen(ls to accept and file. `". 17. FCM correspondence re. internation-il Day of the Elimination of Racial Discrimination The Federation of Canadian Municipalities (FCM) has forwarded information on the March 21/97 campaign to commemorate the International Day of the Elimination of Racial Discrimination Executive Committee recommends to accept and file. ` 18. 1997 Pitch In Alberta Campaign The 1997 Pitch In Alberta Campaign has been scheduled for May 5 11/97 and community organizations have been invited to participate in this event Executive Commlittee reconimlen(Is to accept andJ'le. Mrs Deak left the meeting and Mr Jeffery recorded the minutes in her absence - time 1130 A.M 19 PFRA Hog Lagoon Seepage Study Mr Gerry Guy, PFRA, has advised of a Hog lagoon Seepage Study which will be 100% PFRA cost, $55,000 00 program over 2 years with cash advances The program requires co operators and Mr Guy has inquired whether the M.D would like to front the program and requested a decision be made as soon as possible C: /MD /Minutc/EC.doc Page 4 f1'1.0 Ica oa To Ce OZO..w% IJ- Hns P,au� px- *,.r -J EXECUTIVE COMMITTEE REPORT - February 20`i', 1997 Executive Committee recommends approval to participate in this prograut. 2.0. Calgary Chamber of Commerce Regional Forum The Calgary Chamber of Commerce has extended an invitation to attend a Regional Forum on April 15/97 at Spruce Meadows to explore planning processes F!A-ecutive Committee recommends to accept raid file f 21. 1996 GST Report In 1996 the M D of Kneehill paid a total of $470,390 75 in GST of wluch it claimed $147 451 97 back as rebates and $212,336 89 back as ITC s for a net GST expense of $110 601 89 The net GST expense in 1995 was $82,080.30 and in 1994 $103,164 82 Executive Committee recommends to accept and file Mrs Deak re entered the meeting 11 40 A.M 22 Golden Hills Regional Div. Letter re School Reserves The Golden Hills Regional Division has advised their school trustees have passed a motion that the 25% share of the cash in lieu for municipal school reserves in new developments in the M D of Kneehill will be turned over by the Golden Hills Regional Division No 15 Board to the M D of Kneehill with the understanding the funds accumulated will be used for recreational purposes or to support the Community Resource Worker (KCRB program) Executive Committee recommends this information be added to the applicable planning policies and documents 23. Letter from town of Trochu re Recreation To►nt Services The Council of the town of Trochu have approved a motion to accept the M.D s proposed policy for sharing of recreational operating deficits for pools and indoor arenas providing that the words `whichever is the lessor amount" be deleted from the proposed policy and providing it does not include the Trochu swimming pool which is under separate agreement The town further apologizes for the misreporting in the local newspaper that the town had rejected the M.D 's policy Executive Committee recommends to wait until all responses are received from the towns and villages before further reweiving this matter The Executive Committee recessed for lunch 12 00 P M 1 15 P M 24 AAMD &C Letter re Ontario Restructuring The AAMD &C has prepared a summary of the key changes taking place in Ontario and the restructuring between provincial and local governments Of note, is the province taking over the education and funding it from general revenues and letting local authorities still collect taxes for education and keep these revenues in lieu of assuming other responsibilities total responsibility for public and social housing a $1 billion per year program, will be given to local municipalities 50% of welfare costs and 50% of long term care costs will be paid by local municipalities, 576 municipalities will now have to pay directly for OPP policing services, 25% of the provinces water and sewer plants ($9 million program) will be turned over to local municipalities, support for public transit, most municipal ferries and airports is being eliminated and consideration being given to C: /MD /Minutc /EC.doc Page 5 E EXECUTIVE COMMITTEE REPORT - February 20th, 1997 turn 9,000 kilometres of highway costs over to local governments, $20 million program for library funding is being cut Although the local municipalities are being required to pick up these costs, the province will retain the sole right to set rules for admirustermg these services The province calculates local municipalities will come out ahead by $45 million due to this reshuffling, the Association of Ontario Municipalities (AOM) estimates local municipalities will absorb an additional $700 million in costs as a result of the reshuffling of responsibilities Lxecutnve Conlnduee reco/n/nends to accept and file 25 Town of Trochu letter re Fire Truck F� The town of Trochu has forwarded an invoice in the amount of $7,857 99 for the balance of the fire truck purchase The town notes the $25,000 00 received from the Trochu. Ag Society was not to be directed towards the truck purchase but rather designated for items to equip the truck and pagers for the volunteer fire staff Executive Coninuttee reconunends this nutter be referred to Mr Jeffery to obtain ee 2-A�`'9 further accounting details 26 1997 Equalized Assessment Figures AB Municipal Affairs has forwarded the M.D s 1997 equalized assessment figures Total equalized assessment for 1997 is $580,609,401 The M.D 's 1996 equalized assessment was $552 million with live assessment at $575 million Executive Conznuttee reconunends to accept and file. The Executive Committee meeting adjourned 2 15 P M Jenru r De k, Assistant Administrator Minuir/EC.doc Page 6 /'ta