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HomeMy WebLinkAbout1997-02-06 Council Minutes0 EXECUTIVE COMMITTEE REPORT - February 6th, 1997 The Executive Committee of Richard M Vickery and Robert E Boake met on Thursday, February 6"' 1997 at the M.D of Kneehill office in Three Hills commencing at 9 05 A.M. Mr Lonnie McCook, Public Works Superintendent, was present and Mrs Jennifer Deak Assistant Administrator who recorded the minutes The following items were reviewed 1. Policy 13 20A Requests from Ratepayers to Build Roads on Undeveloped Road Allowance Mr Vickery reviewed this policy approved at the Jan 29/97 meeting, and recommended a clarification be made to the policy The policy currently addresses requests from ratepayers It was noted the intent of the policy was to address ratepayers requesting roads to be built on undeveloped road allowances to access residences, oil company requests to develop undeveloped road allowances were not taken into consideration when the policy was originally discussed and approved The Executve Committee recommends Policy 13 20A be amended as follows Requests from Ratepayers to Build Roads on Undeveloped Road Allowance to Access Residences The M.D of Kneehill will pay fifty percent (50 %) of the costs, to a maximum of $15,000 00, to build a road, to M D standards, on undeveloped road allowance for a ratepayer requesting a road to access a residence, providing these road construction costs are included in the M.D of Kneehill budget and the work will be undertaken by a bid contractor This policy will be included as an addendum to the planning process 2. 1997 Divisional Meetings The agenda for the 1997 Divisional Meetings was reviewed Items for discussion include point services update, transportation report, Kneehill Ambulance report and E911 update Mr Vickery noted he would be attending all three divisional meetings The Executim Committee recommends overheads and copies of this information be made ai ilable for each Divisional Meeting 3. AB Transportation & Utilities letter to Pioneer Land Services Ltd. AB Transportation & Utilities has forwarded the M.D a copy of their letter to Pioneer Land Services regarding this company's application for consent to drill, operate and maintain a well with 100 metres of a primary highway in NE 24 28 21 W4 The Executim Committee recommends to accept and file 4. AB Transportation & Utilities letter to Alberta Power Ltd. AB Transportation & Utilities has forwarded the M.D a copy of their letter to AB Power regarding modification to the existing power lines and placement of new powerlines on Highway 27 at SW 12 34 26 W4 The Executive Committee recommends to accept and file. 5. Resource Road improvement Program Linden West Road Mr Rob Penny, AB Transportation & Utilities, has advised the M.D s application for funding under the Resource Road Improvement Program for the Linden West Road project, does not meet eligibility criteria The majority if the truck traffic using this C: /MD /Minute /EC.doc Page 1 /Y7,-w 7 Pte; �e �Ae 5��. loF/Y1�.�k)1fs Po�iGY Aa,odclp m r141C 0 0 0 EXECUTIVE COMMITTEE REPORT - February 6th, 1997 roadway is local agricultural related and therefore does not meet criteria It was noted a motion was approved Dec 10/96 to apply for funding under this program for the Wimborne Road project Funding for the Wimborne project has been made under the Canada Agri Infrastructure Program The Executive Committee recommends a copy of this letter from AB Transportation & Utilities be included in the in fo rmatton package for the Divisional Meetings and further, the application for funding the Winborne Road project, under the Resource Road Improvement Program, be put on hold until a decision is received regarding the application for this road project funding, from the Canada Agri- Infrastructure Program. 6 Trentham Protect S/O 18 32 23 W4 Mr Jeffery has inquired whether the M.D wishes to proceed to purchase land for this project or wishes to wait until the development permits are approved The Executive Committee recommends the M D wait until the development permits are approved before purchasing lamb 7 _ AB Transportation & Utilities letter to Town of Three Hills Hon Butch Fisher AB Transportation & Utilities has advised the town of Three Hills government funding will be provided under the Secondary Highway Partnership Program for the pavement overlay on the section of Secondary Highway 583 from the CN tracks to Highway 21 The town will be managing the project, which will be included under a separate section and agreement in the contract for the final paving on a section of SH 583, from Highway 21 to SH 836 north which is being managed by the M.D of Kneehill An agreement will be prepared between AB Transportation & Utilities and the town The Executive Committee recommends to accept and file. 8. AB Transportation & Utilities letter to M D of Kneehill Hon Butch Fisher AB Transportation & Utilities, has advised the M.D government funding will be provided under the Secondary Highway Partnership Program for the final paving of SH 583 from Highway 21 to SH 836 north The town of Three Hills pavement overlay on SH 583 from the CN tracks to Highway 21 will be managed by the town and included in the contract under a separate section and agreement An agreement for this project will be prepared by AB Transportation & Utilities The Executive Comnuttee recommends to accept and file. 9 AAMD &C letter re Degazetting of Secondary Highways The AAMD &C has advised municipalities have the option of negotiating with AB Transportation & Utilities to de gazette certain secondary roads (or portions thereof) for a credit value under the existing Secondary Highway Partnership Program. This option is limited to roads that in the opinion of AB Transportation & Utilities and the municipality, do not warrant secondary status Any credit value granted as a result of degazettmg is calculated on a municipal specific bans, taking into account variables such as grading costs within the municipality Inquiries regarding this matter can be directed to Graeme Langford, Planning and Programming, AB Transportation & Utilities Edmonton - 427 3110 The Executive Committee recommends to accept and file 10 PanCanadian Request to Develop Undeveloped Road Allowance NE 3- 28 -21 -W4 C: /MD /Minute /EC.doc Page 2 CoP1 o FG©�� ha Q J. rr/9b r�i m 369/1 �0 m Pins 0:5/� F� K11--- F� f��. L C E 0 • EXECUTIVE COMMITTEE REPORT - February 6th, 1997 PanCanadian has requested consent to develop the undeveloped road allowance in the NE 28 21 W4 to access a well site The Executive Committee recommends this request be referred to the Road Committee 7," )<-- 7,-4 , 11 Letter from Elizabeth Gibbs re. Mr. Gibbs Invoice to M.D. for $175.00 Mrs Gibbs has responded to the M.D s response to Mr Ted Gibbs regarding his request to be reimbursed(7 x $25 00 = $175 00) for assisting vehicles on the M.D road by his residence on Jan 1/97 Mrs Gibbs does not agree with the M.D 's records which indicate the roads were plowed on Dec 10 °i and 19 °' and states the roads in her area were not plowed in excess of 16 days and feels there is definite justification in sending the bill as Mr Gibbs was doing the M.D 's job and their tax hike should ensure better service The Executive Committee recommends a letter of acknowledgement be sent to Ms Gibbs advising her of the M D 's snow removal policy and advising her there has been no hikes in the municipal portion of the tax null rate. 12. Final Engineering Reports SH 575 02 & 575 04, SH 837 02, SH 583 02 and SH 585.02, SH 575.02, SH 583.02 Torchmsky Engineering Ltd has forwarded the final engineering reports on the above noted projects The Executive Committee recommends to accept and file. F 13. Employee Day March 10/97 Ms Cyndy Stevenson (the speaker at the 1996 Provincial ASB Conference) has been booked to give a presentation (1 �/z hours) on a theme of building a positive workplace Mr McCook noted a WHM1S or First Aid update may be required The Executive Committee recommends the 1997 Employee Day be held at the M.D. I office, Mr McCook schedule the balance of the Employee Day program and further C - the M D sponsor the luncheon for this event mac /1 17? 14. Retirement Seminar - March 20/97 The retirement seminar has been confirmed for March 20/97 from 8 30 A.M to 4 30 P M., at the M.D office, for twenty five employees and any councillor wishing to attend Lau lil. 7 Ae&w1z& The Executive Committee recommends the M D sponsor luncheon for this event and arrangements be made to have a temporary person staff the office during this seminar 15. Manulife Group Health Renewal The renewal rates for the M.D group health plan, with Manulife, has been received Total annualized premiums have been reduced $850 68 The Executive Committee recommends to approve reneiPal of the Manulife group health rates. 16 Kneehill Ambulance Requests The Kneehill Ambulance has requested permission to use the M.D logo on its stationery and replace the words `M.D of Kneehill' with `Kneehill Emergency Medical Services ' Kneehill Ambulance has also requested land owner information for the oil companies in C: /MD /Minute /GC.doc Page 3 • H 0 0 EXECUTIVE COMMITTEE REPORT - February 6th, 1997 the municipality they intend to lobby these companies for donations The M.D has a policy setting a fee of $1 00 per land owner for this information The Executive Committee recommends the Kneehill Ambulance be given permission to use the M D of Kneehill logo with the replacement of the name `M D of Kneehill' with 'Kneehill Emergency Medical Services', the fee be waived for the land owner s • r + ' information for the addresses of local oil companies and further the ambulance be requester) not to use the name M D. of Kneehill when lobbying for donations. 17. Public Hearing Redesignahon Questions In response to council s request the planning department has prepared a list of questions that could be addressed at public hearings for redesignations The Executive Committee recommends copies of these questions he given to each 66- 'q" r"�s councillor 18 Kneehill Community Resource Board (KCRB) Jan 9/97 Minutes The Jan 9/97 KCRB minutes were reviewed Copies have been distributed to all councillors Of note, is the appointment of Mr Hoff to the KCRB Finance Committee and Mrs Lowen to the KCRB Personnel Committee The Executive Committee recommends to accept and file. fli�,- 19 AAMD &C letter re. Transmission Rates for Natural Gas The AAMD &C has advised NOVA has recently announced it will be proposing a new dual price system for the transmission of natural gas in Alberta Currently costs are standard in the province, NOVA's proposal has been prompted by competition from other companies Under NOVA s proposal one rate would be set for southern Alberta and a higher rate for northern Alberta The `dividing' line between north and south would be a diagonal line running from approximately township 28 on the AB /BC border (due west of Crossfield), to approximately Township 4 on the AB /SASK border Oust north east of Provost) This proposal will require approval from the AB Energy & Utilities Board (AEUB) and hearings are not expected on this application until early summer of this year The Executive Committee recommends to accept and file. 20 AAMD &C letter re. Rise in Natural Gas Price and AB Energy & Utilities Board AEUB In response to member concerns regarding increasing natural gas process, the AAMD &C advises the AEUB has the authority to review all utility pricing and must approve any increases or decreases current applications for increases are related to increased market prices and it is highly unlikely AEUB will deny applications for increases under these circumstances As a result the AAMDD&C does not currently intend to challenge the rate application The Executive Committee recommends to accept and file. 21. AAMD &C letter re Elected Officials and Employment Insurance The AAMD &C was requested to investigate whether elected officials were required to remit premiums for the Employment Insurance (replaces Unemployment Insurance) and reports municipal officials continue to be exempt from these requirements The Executive Committee recommends to accept and file. fl�� C: /MD/Mumte /EC.doc Page 4 • C� EXECUTIVE COMMITTEE REPORT - February 6th, 1997 22 Three Hills Business Resource Centre Jackie Anderson, AB Agriculture has forwarded some information regarding the Three Hills Business Resource Centre and what type of information the M.D could provide The Executive Committee recommends the M D provide the Resource Centre with a tom""`' / listing of services it provides, including the Kneehill Conine a ity Resource Board, along with the operating hours of the M D of ce. 23. Accident 11 31 25 W4 Mr McCook reported Mr John Neufeld contacted him on Jan 31/97 to report an accident involving a truck south of SH 582, by the radio tower, at 11 31 25 W4 The truck, driven by a young man came over the hill from the north, and plowed into a wall of snow on the other side of the hill The M.D proceeded to barricade the road The snow blows in solid at this hill and it is difficult to keep the road open An attempt was made to open the road north of Mr Neufeld's and to the top of the hill but the equipment could not get through so dust broke the top of the hill with the tractor Mr Haskell visited the accident scene, took photographs and spoke to the driver of the truck who advised he was trying out a new motor in the truck and figured he could go around the snow blockage The Executive Committee recommends to accept and file. I 'LE 24. Letter from AB Transportation & Utilities re Surplus AB Transportation & Utilities Property within M.D. of Kneehill AB Transportation & Utilities has advised it is proceeding with the disposal of titled properties which it no longer has an interest in and has offered to transfer one such property to the M D, a cut of area adjacent to SH 837 in the SW 34 29 21 W4 Mr Dunay the M.D assessor, advises the M.D already has title to this parcel and acquired this title through tax recovery 59.E /„ i n1w,yE of I"n�o%�e� The Executive Committee recommends AB Trans �ortation & Utilities be advised the'�i/D�"`� 1 uaEa i� �r� wo M.D already has title to this parcel 25. M.D. of Kneehill/Ledcor Reciprocal Arrangements Mr McCook advised he has discussed with Mr Gary Maier, Ledcor, the contractor for the highways in this area, the possibility of Ledcor addressing the hills on SH 575 SH 841 and Orkney This company which works in these areas, can address any plowing concerns faster then the M.D equipment The M.D could address certain highways for Ledcor more quickly and efficiently than the contractor Mr McCook noted he is still looking into this matter and will advise The Executive Committee recommends Mr McCook proceed to work out ��r�lmno T,o�15 arrangements with Ledcor for r this work, providing these arrangements are service and cost effective for the M D 26 Grad and Walker Request to move equipment across M D roads Mr Clay Currie, Grad & Walker has forwarded the equipment spec sheet for the Fracmaster endless tubing unit that it would like to move to as many as six locations between late March and early May this year This equipment would not meet road ban requirements but Mr Curry feels through moving on early morning frost and careful selection of routes, the equipment can be moved with little or no damage to Kneehill roads and would like to work closely with the M.D to ensure this happens C: /MD /Minute /EC.doc Page 5 i k ■ �J i EXECUTIVE COMMITTEE REPORT - February 6t", 1997 The Executive Committee recommends an agreement be made with Grad & Walker for the undertaking of this request and that the company be required to post a bond and accept total reSponslbihty for any road damages, repairs and any regravelling required as a result of this undertaking 27. Advantage Center -1 Update The Central Alberta Economic Development Co operative has sent an update of its activities over the past year Business information is being collected for an Internet directory The Executive Committee recommends to accept and file 28 Thank You acknowledgements STARS and Salvation Army The Salvation Army and STARS Foundation have both sent thank you acknowledgements for the donation received from the M.D The Executive Committee recommends to accept and file. 29 Village of Acme letter re M D Recreation Policy The village of Acme has agreed in principle with the M.D 's recreation proposal for sharing the operating costs of indoor arenas and pools The Executive Committee recommends to ivait and review this matter when all responses from the towns and villages is received 30. Statement from Provincial Cabinet re Lottery Funding to Communities On Jan 28/97 the provincial Cabinet made the following decisions regarding community participation in the video lottery terminal program I The provincial government will honour the results of any community plebiscite on a simple majority vote and will remove VLT s from a community as soon as possible 2 A funding formula to return a percentage of VLT revenues to the communities will be announced in Budget 97 3 Once a formula has been implemented all Alberta communities will continue to share equally in VLT revenues, regardless whether VLTs are located in that community The Executive Committee recommends to accept and file. 31. AAMD &C letter re Taxation of Municipal Properties The AA D &C has confirmed the status regarding the taxation of municipal properties Under 362(b) of the MGA, municipally held property is generally exempt This exemption does not apply if the municipally held property earns revenue and is not operated as a public benefit, or is operated as a public benefit but has annual revenues exceeding its annual operating costs For example municipally held golf courses are currently not exempt from taxation Municipally owned property which is leased to a not for profit organization becomes subject to property taxation, unless the property is used for public benefit Where these properties become taxable the not for profit entity is responsible for the payment of these taxes AB Municipal Affairs is currently developing a manual for use by municipalities in applying for "not for profit" exemptions The Executive Committee recommends to accept and file. 32. Letter from AB Agriculture re Arable Acres Supplementary Payment Program AASPP C:/MD /Minute /CC.doc Page 6 -V Jlrh,o o AAIS 1�411 f��v �J 0 EXECUTIVE COMMITTEE REPORT - February 6t ", 1997 AB Agriculture has advised they will be contacting our office to verify assessment data to process payments to farmers for the above noted program The Executive Committee recommends information be prowtied to assist with this program. 33. Kneehill Ambulance Jan 22/97 Minutes The Jan 22/97 Kneehill Ambulance minutes were reviewed The ambulance board has approved a motion to write a letter to the AB Lottery Committee endorsing local municipalities to determine the spending of these funds The Executive Committee reconunends to accept and file 34. 1996 Linden Fire & Rescue Expenses The total 1996 expenses for the Linden Fire & Rescue has been received The M.D had approved the 1996 budget for this department at $30,150 00 Actual costs total $32 568 82 less rescue revenues of $5 700 00 for net expenses of $26,868 82, ?The M.D s share of these expenses is 75 %, $20,151 61 In 1997, expenses will be shared 50/50 between the village of Linden and the M.D The Executive Committee recommends approval to pay $20,1 SI 61, representing 75% of the Linden Fire and Rescue costs for 1996. 35. AAMD &C Convention Evaluations Fall '96 The AAMD &C has provided an evaluation of the responses to the Fall Convention The Executive Committee recommends to accept and file and a copy of this evaluation be given to each councillor 36. Paintearth Resource Recovery Centre Ltd Mr Wayne Richardson President Paintearth Resource Recovery Centre, has announced the opening of this facility, located near Coronation which is the first waste management facility in the province that has been designed to recover resources first, and secure landfill residual waste materials as a last resort This approach achieves as much as a 75% waste recycling and diversion This facility also hosts the only licensed and operating Class 1 Composting Facility in Alberta This facility is accepting wastes from as far away as Vancouver at a price that is cost competitive The operator of this facility Beulah Tee, will be contacting municipalities in the near future to gauge interest in accessing this facility The Executive Committee recommends this matter be referred to the Drumheller & District Solid Waste Management. 37. Letter from Town of Three Hills re. Cardboard Pick Up for Recycling Society The town of Three Hills has advised arrangements have been made with BFI to pick up commercial cardboard once per week every Wednesday, for a trial period during the month of February The Executive Committee recommends to accept and file. 38 AB Agriculture letter re. Mini Trade Show C: /MD /Minute /EC.doc Page 7 GG �%1CH (A hCXlDI� S� pt l +.Zo��NQs sov0 l,�psTE a� SAP w E 11 E • EXECUTIVE COMMITTEE REPORT - February 6t ", 1997 Jackie Anderson Rural Development Specialist, AB Agriculture, Three Hills, has requested the ASB to sponsor a mint trade show to be held in the Provincial Building March 11/97 2 8 P M The show is called "Is High Tech for Your FarmT and will address computer applications for farm enterprises the AAFRD s website and the Internet Mr Thomas has recommended the ASB sponsor this event in the amount of $150 00 This sponsorship is eligible and qualifies for the ASB grant Z' >w 5,p,; t P vA.�iG The Executive Committee recommends the A S13 sponsor this event to the amount of Ace >s $150.00. 39 Letter from the City of Ottawa re. Handbook on Risk Management The city of Ottawa has compiled a Risk Management Handbook addressing the wide range of liability exposures municipalities are confronted with on a daily basis The handbook contains policies, procedures checklists guidelines claims and incident statistical data and is being offered for sale, in both hard copy and on diskette for the price of $100 00 The Executive Committee recommends to accept and file. 40 Budget Comparison Report A budget comparison report has been compiled This report as at December 31/96 does not include all the year end adjustments The Executive Committee recommends to accept and file and a copy of this report be T given to each councillors 41. Council Minutes The Jan 27/97 minutes were-tdited for publication in the newspaper The Executive Committee recommends the minutes, as edited by the Coninuttee, be published to the newspaper The Executive meeting then adjourned Time 11 40 A.M Je 17ifer eak, Assistant Administrator C:/MD /Minute /EC.doc Page 8