HomeMy WebLinkAbout1997-02-11 Council MinutesM D OF KNEEHILL #48
AGENDA - COUNCIL MEETING February llt ", 1997
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Accounts Payable
APPOINTMENTS.
9 15 A.M Mr Lonnie McCook, Public Works Superintendent
TRANSPORTATION ITEMS
6 Public Works Superintendent Report
7 Pioneer Land Services
GENERAL ITEMS
8 Three Hills Arena Re Redevelopment Committee Report
9 Councillor Policies 3 4 and 3 9
10 FCSS Funding
11 County of Mountain View Request
12 Eltrohills DATS Society
13 Animal Control
14 Hamlet Water Accounts
PLANNING ITEMS.
15 Public Hearing Date to be Set - Land Use Bylaw Amendments
LATE ITEMS
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M D. OF KNEEHILL No 48 COUNCIL MINUTES
February 11th, 1997
A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street
Three Hills, Alberta, on Tuesday February I lih, 1997 commencing at 8 30 A.M
The following were present for the meeting
Reeve Richard Marz
Councillors Marylea Lowen
Otto Hoff
Robert E Boake
James M Hanger
Richard M Vickery
M Glen Wagstaff
Division Four
Division One
Division Two PRESENT
Division Three
Division Five
Division Six
Division Seven
Jennifer Deak, Assistant Administrator, was also present and recorded the minutes
Reeve Richard Marz called the meeting to order at 8 35 A.M CALL TO ORDER
The following items were requested to be added as late items to the agenda
16 Denizen Developments ADDITION TO
17 Kneehill Exhibition meeting report AGENDA
18 Recreation funding proposal
19 Road Grant
20 Equity Water
Mr Boake moved approval of the agenda ivith the above noted additions APPROVAL OF
CARRIED AGENDA
Mr Wagstaff moved approval of the .Ian 2f h, 1997 council minutes APPROVAL OF
CARRIED MINUTES
Mr Jeffery s report was presented JCJREPORT
Mrs Deak distributed copies of the agenda for the Central Association of M.D s and cAAMD &ezONE
Counties Spring Zone Meeting scheduled for Feb 21/97 in Stetter Mr Marz advised he MEETING
would be unable to attend this meeting
The following pending items recommended for filing, were reviewed item #19 Kneehill
Housing Corporation, transportation item #12 Highway 9 Functional Planning Study, item PENDING ITEMS
#13, CN Surplus Land Sales item #19, CP Rail N1 /2 12 29 22 W4 Hamlet of Hesketh, FOR FILING
Permission to install culvert It was agreed to refer transportation pending item #16 Gravel FL
Testing Request County of Mountain View, to the Road Committee
Mr Boake moved approval of Mr .leffery's report, including the recommendations for APPROVAL JCJ
the pending items REPORT
CARRIED
Executive Committee Report was presented
Mr Vickery moved to approve the Executive Conintittee recommendation to amend
pohcy13 -20A, Requests from Ratepayers to Build Roads on Undeveloped Road
Allowance to Access Residences, that being the M D of Kneehill will pay fifty percent
(50%) of the costs, to a nircrttnum of $15, 000 00, to build a road, to M D standartds, on
undeveloped road allowance for a ratepayer requesting a road to access a residence,
providing these road construction costs are included in the M D of Kneehill budget and
the work will he undertaken by a bid contractor and further this policy ivill be included
as an addendum to the planning and development process
CARRIED
Mr Hanger left the meeting at 8 45 A.M and returned at 8 50 AN
EXEC COMM.
REPORT
POLICY 13 -20A
REQUESTS TO
BUILD ROADS ON
UNDEVELOPED
ROAD
ALLOWANCE TO
ACCESS
RESIDENCES
Under Executive Committee item #36 Paintearth Resource Recovery Centre Ltd., Mr PAINTEARTH
JD/II HN
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M D OF KNEEHILL No 48 COUNCIL MINUTES
February 11th, 1997
Marz recommended, in addition to the recommendation to refer this matter to the
Drumheller & District Solid Waste Management the Committee of Bob Boake and Marylea
Lowen look into the operations of this waste management facility and attend any open
houses for this facility
Mr Vickery moved approval of the Executive Committee report
CARRIED
RECEOVERY
CENTRE
_70' &6,- zvq 4
L- 6T >G2. �QC ✓yflSrtEJe
G,�'eTs r�rm,
APPROVAL OF
EXEC COMM
REPORT
Mr Wagstaff moved approval of the accounts presenter) for payment to -day, subject to APPROVAL OF
review by the Finance Committee of Councillors Marl, Lowen, Vickery and Hoff ACCOMTSPAY
CARRIED
Under agenda item #8, Three Hills Arena Redevelopment Committee Report, Mrs Deak
advised last May council approved the participation of the M D of Kneehill in the earth
work requirements if Phase II of the arena redevelopment project by providing machinery
and labour on condition the scheduling of this work accommodates the M D s work
schedule A discussion followed on a possible time frame between March and May to
undertake this work to haul the old material out and the new material in which would
require a hoe loader and trucks A discussion followed on the possibility of supplying the
materials and how much would be required It was agreed the M.D did not have the
equipment to compact the subgrade materials and this should be undertaken by another
party
Mr Hanger moved the M D of Kneehill participate in Phase II of the Three Hills THREE HILLS
Arena Redevelopment project by supplying the equipment and manpower to remove the ARENA
old floor and base and haul the clay and pit run for the neiv base, providing this REDEVELOPMENT
material is available to the M D. of Kneehill and further this participation he provided PROJECTMD
only if this work can be scheduled to accommodate the M D. of Kneehtll's work COMMITMENT TO
schedule PHASE II
CARRIED
oF7s�-H.u.�
Mr Lonnie McCook, Public Works Superintendent, entered the meeting time 9 15 A.M. PWSINTO
MEETING
The Public Works Superintendent report was presented
Mr Boake moved approval of the Public Works Superintendent report APPROVAL OF PHIS
CARRIED REPORT
v'GJ )ovc ; AILS
Mr McCook further reported the large Stop signs at the Junction of SH 582 and SH 806
had been stolen This is the third time a sign has been taken from this location The cost for REPORT OF SIGN
this sign is approximately $300 00 THEFT
Mr Wagstaff mover) a newspaper article he drafter) addressing this matter, the policy
regarding a reward for the theft of M D property be looker) into and further this
article be presented to the next E_recuttve Committee for review
CARRIED
Mrs Deak read a letter, received from Pioneer Land Services regarding Dominion
Explorers Inc request for an access road to a wellsite at the SE 22 -29 21 W4 The M.D
had advised this company to settle the access dispute between the landowners Lowen and
Braaz prior to receiving approval to upgrade the existing road allowance The company
has advised they will not get involved in this dispute and will continue to operate as best as
possible with the existing access It was agreed the M.D take no further action in this
matter and the landowners be left to resolve the matter between themselves
NEWSPAPER
ARTICLE RE. SIGN
THEFT
ACCESS PROBLEM
SE 22- 29 -21 -W4
BRAAZ/LOWEN
Mr Vickery moved to accept and file this matter, a letter he sent to Pioneer Land
Services advising them of this decision, with copies of this letter to the landowners
involved in this matter
JDIMIN
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M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
February 11th, 1997
CARRIED
Mrs Deak reported the M.D 's application for funding of the Wimborne Road under the
Canada Agri Infrastructure Program had been rejected The reported traffic volumes on
this road did not meet criteria and were very low in comparison with other applications
received
Mrs Deak also reported an update and revision to the Resource Road Improvement
Program had been received but the traffic volume criteria had not been changed Mrs Deak
inquired whether council still wished to apply for funding for the Wimborne Road under the
Resource Road Improvement Grant It was agreed not to pursue this grant as the road
project could not meet the grant program criteria
Mrs Deak reported the town of Three Hills had advised the 1997 water rates for the Equity
water system has been dropped from $4 00 to $3 96 per 1,000 gallon unit It was noted the
project costs had exceeded the hook up fees and there was a balance outstanding that
needed to be addressed as well as the need to address a reserve for future repairs and
maintenance It was noted, based on current consumption, approximately $277 72 per
annum could be realized from maintaining the current water consumption fees andthis
amount could be applied towards the accounts receivable balance of the system
Mr Boake moved to maintain the )Pater charges for the Equity water users at the 1996
rate of $4 00 per 1,000 gallon unit, and the monies in excess of the S3 96 per 1,000
gallon unit consumption rate he paid to the M 1). of Kneehill and credited towards the
Equity accounts receivable account
CARRIED
CANAGRI
INFRASTRUCTURE
PROGRAM
5vts
RESOURCE ROAD
PROGRAM
EQUITY WATER
RATES
APPRO PAL NOT TO
DECREASE
EQUITY WATER
RA TES
, e 4ars�
T�
Mr Hanger expressed concerns regarding a manhole, to service a private water line in the�;;,sP`y
M.D road allowance noting he had been informed Mr Cunningham had given permission EQUITY WATER
for this manhole, for water service to Mr Bill Jones' residence to be located the M.D road PROJECT
allowance Mr Hanger expressed concerns for future or potential liability actions that may CoNcERNS
resultTrom any accidents at this location and requested Mr McCook investigate this matter.
Mr Hanger then discussed the proposed Mt Vernon water project and the agreement with
the Co op for the water lines to be placed in the M.D ditches Mr Hanger expressed
MT VERNON
concerns over this arrangement, noting any water running off the road will go into the
WATER PROJECT
ditches where a sinking of the dirt will occur The water Co op will have to return after the
CONCERNS
project is installed to ensure the ditches are filled The responsibility for any liability actions
resulting from the lack of any backfilling will probably lie with the M.D of Kneehill Mr
Hanger noted he would like to see the water lines placed on private lands Mr Hanger
further noted any possible water breaks could saturate municipal roads and subsequent
repairs of same would be borne by the entire municipality It was noted the Equity project
was undertaken and supervised by the M.D workforce the Mt Vernon project will be
PWS TO OVERSEE
undertaken by another entity and will not be supervised by the M D
MD'SINTERESTS
It was noted council had previously agreed Mr McCook the Public Works Superintendent
IN MT VERNON
would be overseeing the M.D s interests in the Mt Vernon project Mr Hanger requested
WATER PROJECT
the road crossing agreement for low pressure water distribution pipelines between the M D
of Kneehill and the Mt Vernon Water Co op Ltd Be reviewed
MT VERNONAIG
Mr Wagstaff moved Mr Hanger and Mr McCook revietP this agreement and further
REVIEW
this matter be tabled until the next meeting
CARRIED
G
EQUITY WATER
Mr Vickery moved Mr McCook investigate the report concern regarding the private
CONCERN
water system, accessed through M D property, and report hack to council
INVESTIGATION
CARRIED
tee, na', '° ,4J` °/6
PWS OUT OF
Mr McCook left the meeting time 9 45 A.M
MEETING
JDIMIN
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M.D. OF KNEEHILL No 48 COUNCIL MINUTES
February 11th, 1997
Mr Vickery noted there was an inconsistency in the councillor policies regarding meal
reimbursement and this was causing some confusion in the interpretation and claiming of
these expenses Policy 3 4 provides for a flat rate allowance for meals when away at certain
functions and conventions and policy 3 9 provides for reimbursement of actual meal costs
It was agreed it was much fairer to claim actual meal costs and provide receipts of same for
reimbursement COUNCILLOR
MEAL
Mr Vickery moved the M D of Kneehill councillor policy 3 4 be changed to reflect REIMBURSEMENT
actual costs for meal reimbursements. POLICY
CARRIED l�o�iG7 3 <v 7 3
A recess was held from 9 50 A.M until 10 15 A.M
ADDITION TO
Mr Marz reported a letter had just been received from the local 4 H and requested council AGENDA
approval to include this item on the agenda It was agreed to include this item on the 44i'
agenda
Mrs Deak read a letter from the Hon Stockwell Day, Minister of Family and Social
Services, regarding the Family and Community Support Services (FCSS) funding. All
FCSS will become conditional funding April 1/1997 Municipalities may request an FCSS FUNDING
extension for this funding to become conditional commencing Jan 1/1998 Applications
regarding any extension to delay conditional funding must be applied for by Feb 15/97 The
province is also requesting municipalities who currently receive FCSS finding to advise
whether or not the municipality wishes to continue receiving this funding under conditional
funding terms Participating municipalities will be required to cost share the program in an
amount equal to 20% of the provincial FCSS grant, with the municipal contribution coming
from municipal revenues Mrs Deak noted the FCSS grant to the M.D in 1996 was
$59,402 00 Of this amount, a total of $7,602 55 was allocated to the M D s share of the
Kneehill Community Resource Board (KCB) program To utilize the full FCSS grant will
require M.D contributions of approximately $14,850 00, representing 20% of costs,
provincial contributions of $59 402 00 representing 80% of costs for a total FCSS program FCSS FUNDING
of $74 252 50 Mrs Deak inquired direction from council regarding the FCSS funding and PRIORITIES
level of M.D participation in this program A discussion followed on other FCSS programs
the M.D could participate in Mr Marz noted the Seniors Outreach Program is losing their
federal funding, the program served the seniors of the entire area and could be supported
with FCSS funds The federal funding of this program is approximately $35,000 00, the
M.D could support the program in the amount of 44% of $35 000 00 Mr Wagstaff
reported the Elnora life line program which is manned by volunteers, is partly funded by
FCSS dollars Mr Marz discussed the Assisted Living program noting this program's
focus is on people who are between the lodge and home care the program is not funded
through the health system and does not qualify for lodge funding The monthly living costs
for people on this program is approximately $1100 00 per month Mr Marz then discussed PWS REPORT
possible funding of the Eltrohills DATS Society program It was agreed these funding
options would have to be explored to determine whether they would qualify for FCSS
funding It was generally agreed subject to meeting with the town of Tree Hills and the
towns and villages on Feb 19/97 to discuss FCSS funding the M.D 's funding priorities
would be the KCRB program Seniors Outreach Program DATS Assisted Living program
and Life Line program
PROV LOTTERY
The discussion then focused on the VLT and provincial lottery funding Mr Marz FUNDING & VLTS
requested the file and the M.D s presentation to the Lottery Commission
Mrs Deak briefly left the meeting and returned with this information Mr Marz then read
aloud the M.D 's Lottery Review Committee Presentation which was presented to the
Lottery Committee on Feb 16/95 in Calgary The M.D 's position for the allocation of FCSS
lottery finding was to have these monies applied to the deficit and debt the M.D further UNCONDITIONAL
recommended no further increases in VLTs in the province FUNDING
EXTENSION
Mr Boake moved the M D of Kneehill request an extension beyond April 1/97 to move RE UEST_
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M.D OF KNEEHILL No 48 COUNCIL MINUTES
February Ilt", 1997
to FCSS conditional funding
CARRIED
MD'S POSITION
Mr Hoff moved the M D of Kneehill commit to participating in the FCSS conditional RE. FCSS
funding and investigate other programs to fund ivith FCSS grant monies, focusing on CONDITIONAL
programs that would provide positive effects upon the community and possibly address FUNDING
emergency or unique distress situations
CARRIED
Mr Vickery reported he had been advised by Mr Onus the Kneehill Ambulance Director,
the town of Three Hills had postponed, until their next meeting, the E911 matter Mr
Vickery further noted there is now a waiting list to get onto the Red Deer E911 dispatch
system 1998 would be the projected date should the M D proceed with this option E 911 UPDATE
L.E »�r�rr y
Mr Vickery moved a letter be sent to the town of Three Hills outlining the M D of Tea
Kneehill's concerns regarding this matter and requesting they address this matter and
advise of their decision as soon as possible
CARRIED
Mrs Deak reported the County of Mountain View is presenting a Celebration of coUNTYOF
Agriculture , a dinner and presentation featuring Allan Hall, Regional Director, AB MOUNTAIN VIEW
Agriculture on March 14/97 at the Olds College Alumni Centre Sponsorship of a table for AG PRESENTATION
eight people is $160 00 which will entitle the sponsor to some advertising and program AND MD
mention SPONSORSHIP OF
SAME
Mr Boake moved the M D of Kneehill sponsor a table for this event 4'J-'T
CARRIED ��,m�"'Ay�
It was noted further details of this event would be obtained and provided to each councillor
Mr Marz requested a volunteer to replace him to represent the M D of Kneehill on the DATSSOCIETY
Eltrohills DATS Society noting he was unable to continue as a volunteer board member
due to other commitments Mr Hanger then volunteered to represent the M.D on this
board
Mrs Lowen moved Mr Hanger replace Mr Marz as the M 1). of Kneehill volunteer
board representative on the Edtrohills DA TV Society
CARRIED
Mr Vickery reported he had received two complaints of dogs running loose and causing a
threat to hamlet residents in Huxley Mrs Deak then read a letter received from Mrs
Marie DeHey also addressing this concern and requesting some action be taken to protect
the elderly and children of the hamlet who have been cornered by these dogs It was noted
Mr Lynn Gustafson acts as the animal control officer for some of the towns and villages in
the area and could be approached to undertake animal control services for the M.D Mrs
Deak noted the Dog Control Bylaw #1040 was rescinded by Bylaw 1206, Dec 4/1990 The
reason the bylaw was rescinded was because the M D does not have an enforcement officer
in place to enforce the bylaw It was agreed animal control should exist in the hamlets of
the M.D
Mr Hanger moved Mr Gustafson be contacted to discuss possible animal control
enforcement services and if arrangements can be made for Mr Gustafson to provide
these services, the M D proceed to draft an animal control bylaw for the hamlets of the
M D. of Kneehill
CARRIED
Mrs Deak reviewed four outstanding water accounts where the residents had moved and
not paid their water account in full Three of these accounts are Swalwell accounts
JD/MIN
MD
REPRESENTATIVE
ON DA TS SOCIETY
'6Z r4>'4445
o4, --Im h Ag4-lad
ANIMAI CONTROL
REPORT
APPROVAL, TO
/1VVFQTU -A TF
ANIMAL CONTROL
OFFICER AND
PREPARE BYI.,A W
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M.D. OF KNEEHILL No 48 COUNCIL MINUTES
February IIt", 1997
Raymond Greke, Donald McDonald and Terry Halvorson and one is a Huxley account
Brock and Jeannie Brown The penalties are still being levied on these outstanding
amounts Mr Vickery advised the Browns had moved to Red Deer and he would get a
forwarding address It was also noted a forwarding address for Mr Raymond Greke could
be obtained from his father, Mr Tony Greke A discussion followed on requiring deposits
for water accounts
Mr Hanger moved no further penalties he levied on the four outstanding water accounts
discussed by council, the M D follow up and send the water account hills to the new
addresses of these people and further a $100 00 deposit be required on all future water
hook ups with this deposit being refundable after the final water billing
CARRIED
Mrs Deak reported a Public Hearing date needed to be set to hear amendments to the
M D of Kneehill Land Use Bylaw
Mr Vickery moved a date be set for Tuesday, March 11`i', 1997 at 130 PM for a Public
Hearing to hear the proposed amendments to the M D of Kneehill Land Use Bylaw and
the necessary notices be prepared and sent to all invoh,ed parties.
CARRIED
Mrs Deak read the letter, to Mr Marz, from Mr Clayton Lobe, Denizen Developments,
Inc responding to the M.D 's letter regarding the redesignation of the NW & SE 18 32 23
W4 Mr Lobe s letter, in addition to responding to the M D 's comments to his original
letter also requests confirmation of this redesignation
Mr Vickery moved a letter he sent to Mr Clayton Lobe, Denizen Developments, Inc
acknowledging and thanking him for his correspondence and confirming, as per his
request, the redesignation of the NW anrd .SE 18 -32 23 -W4
CARRIED
Mr Wagstaff reported on the Feb 5/97 Kneehill Exhibition Steering Committee meeting
Mrs Michelle Wagstaff entered the meeting time 11 30 A M
Mr Wagstaff noted there was much discussion at this meeting regarding the size and
location of a facility structure A date has been set for Feb 19/97 for some members of this
committee to tour various facilities Mr Hoff noted he had arranged for the M.D van to be
used for this facility tour A discussion followed on the need to facilitate all potential users
of this building and to identify minimum and maximum scopes for facility size and land
requirements
Mrs Lowen moved to accept and file Mr Wagstaff s report.
CARRIED
Mrs Deak advised a letter had been received from the town of Three Hills advising their
council was in agreement with the M D 's proposed recreation funding policy position and
requesting a three year agreement reflecting this position be prepared as soon possible
Mrs Deak then advised the village of Linden has also reviewed the M.D 's proposed
recreation funding policy and are basically in agreement except for a couple of points, the
village has a higher number of rural ratepayers than any other jurisdiction in the M.D their
understanding is that the amount of assessment in their rural area due to intensive livestock
operations, is substantial and those ratepayers tax dollars are being used to fund large
recreational facilities in other areas The village is suggesting the deficit be left in place and
the per capita minimum recreation policy be dropped to $2 00 based on both urban and rural
populations It was noted intensive livestock operations are assessed the same as farm
operations and there is no additional assessment levied on improvements except for
MIMIN
OUTSTANDING
HAMLET WATER
ACCOUNTS
PUBLIC HEARING I
DATE FOR L UB
AMENDMENTS
Arc 4o
LOBE LETTER RE.
REDESIGNATION
NW & SE 18 -32-
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KNEEHILL EXHIB.
STEERING COMM
REPORT
THREE HILLS AND
LINDEN'S
RESPONSES TO
MD'S
RECREATION
PROPOSAL
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M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
February 111h, 1997
residences which are assessed in the same manner for both farm and intensive livestock
operations It was also agreed a recreation policy not agreement would be prepared to
address the recreation funding of pools and indoor arenas
Mr. Hanger moved a letter he sent to the village of Linden clarifying the assessment of
intensive livestock operations
CARRIED
Mr Marz reported he had received a request from Heather Hanson Chairperson Kneehill
4 H Junior Funday, requesting M.D support for the sponsorship of this event, hosted by
this region and scheduled for March 22/97 at the 4 H Centre at Battle Lake A total of
$1,000 00 has been received in funding from the Kneehill and Calgary Regional 4 H
councils
Mr Wagstaff moved the M 1). of Kneehill Agricultural Service Board fund this event to
a maximum of $500 00
CARRIED
Mr. Hanger moved the meeting at1journ.
Time 12 00 Noon
MMIN
nicipal Admi str for
CARRIED
RESPONSE TO
LINDEN RE
RECRETION
PROPOSAL
4 -H REQUEST
APPROVAL TO
SPONSOR 4 -H
EVENT
1-E7'*z &vu-,-
Cc A61117C5 /�RYfF�SGe
ADJOURNMENT
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JOHN C JEFFERY REPORT
January 28th - February 11'h, 1997
REPORT
Balance Forward $ 0.00
1 Pending Report see attached
Balance Forward $ 0.00
CORRESPONDENCE.
1 Jan 28/97 Receipt #0026152 $6,750.00 AB Treasury FCSS Grant
2 Feb 7/97 Receipt #0026223 $27,785.60 ATU Accts Rec re SH 583 & Airport.
3 Dec 31/96 & Jan 15/97 AB Gazette.
4 Jan 14/97 Golden Hills Regional Div #15 minutes
5 Feb 11/97 Golden Hills Regional Div #15 meeting agenda
6 Jan/97 Marigold Report
7 Jan/97 Occupational Health & Safety magazine
8 Thank you card from Three Hills Rural School Community Association for MD flag donation.
9 Employment Opportunity M.D of Mackenzie Municipal Treasurer
10 Employment Opportunity M.D of Brazcau Chief Administrative Officer
11 Employment Opportunity County of Athabasca Public Works Construction Foreman.
12 Employment opportunity Town of Slave Lake FCSS & Volunteer Development Centre Co- ordinator
13 Employment Opportunity Town of Grimshaw Swimming Pool Manager /Supervisor
14 Employment Opportunity County of Vulcan Service Foreman.
15 Employment Opportunity Town of Pinclier Creek Swimming pool Manager
16 Employment opportunity County of Newell Experienced Computer Operator
17 Employment opportunity Village of Boyle Municipal Administrator
18 Tender Notice Town of Pincher Creek 1980 Tampo RS 166A Asphalt Roller /Vibrator
19 Jack Ramsay NIP Reform newsletter It s Time for a Fresh Start and a Fresh Vision for a new Canada.
20 Nov /96 Woodlot Association of Alberta newsletter
21 Highway 9 invitation to Customer /Staff Appre Ski ation Night Mar 1/97 at Drumheller Ski Hill 6 PM
10 PM
22 Jan/97 Praric Fire newsletter
23 Jan 20/97 Canadian Wood Council magazine
24 International Religious Liberty Association magazine
25 Seminar advertising Environment Business 1997 Professional Development Courses
26 Advertising Nesbitt Burns.
27 Canadian Management Seminars & Services Catalogue Jan June 1997
28 Advertising Corporate Express
29 Jan/97 Update Seniors Advisory council of Alberta newsletter
30 Advertising AB Agriculture Home Study courses.
31 Advertising IPP Serials Catalogue International Press Publications
32 Advertising - International Trade Fairs and Conferences Directory
33 Advertising Canadian Almanac & Directory 1997
34 Seminar advertising Organized Files & Records
35 Advertising Aquafine product
36 Advertising Telus mobility
37 Jan 27/97 Journal of Commerce newspaper
38 Jan 28 & Feb 4/97 Highway 21 News newspaper
39 Jan 29 & Feb 5/97 Three Hills Capital newspaper
40 Jan 22 & 29/96 Olds Albertan newspaper
HOME OCCUPATION AND DEVELOPMENT PERMITS.
1 Northcott J W
Garage
2 Boles Stan
Barn
Minute /jgreport.doc
SE 32 29 25 W4
$5000.00
SW 23 31 22 W4
$10,000.00
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UPCOMING DATES
February 13`x' 1997
February 19`x' 1997
February 200' 1997
February 21" 1997
February 250' 1997
March 5a' 1997
March 6a', 1997
March 10 °i 1997
March 110' 1997
March 19"', 1997
March 20'' 1997
Mar 31 Apr 2/97
July 14 18/1997
JD /PENDING.DOC
PENDING FILES A S A T FEBRUARY II"', 1997
KCRB Meeting 7.00 P M.
M.D office
Joint Towns Villages & M.D FCSS Meeting 7.00 P M.
Meeting Room Three Hills Community Centre
Executive Committee
9.00 AN M.D office
CAAMD &C Spring Zone Meeting 10:00 AM
Legion Seniors Social Centre Stettler
Council Meeting
8:30 AN M.D council chambers
Ag Exhibition Group Mccting 7.00 PM
M.D office
Executive Committee 9.00 AN
M.D office
MD of Kneehill Employee Day
M.D office
Council Meeting 8.30 AM
M.D council chambers
Executive Committee 9:00 AN
M.D office
Retirement Seminar 8 :30 AM 4.30 PM
M.D office
AAMD &C Spring Convention
Edmonton, AB
199 7 Provincial ASB Tour
Hosted by M.D of Woodlands & County of Barrhead
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PENDING FILESASAT FEI3RUARY II "'. 1997
ADMINISTRATIVE PENDING ITEMS.
1. Inter Municipal Assessment Department
Jun 11/96 Motion draft agreement to be prepared John is looking after and getting
input from other urvolved Jurisdictions
July 5/96 Meeting Kncchill Starland and Wheatland Consensus reached re terms
and draft agreement to be prepared
July 9/96 Agreement prepared Request to provide councillors with draft.
July 17/96 Invited assessment partners to GIS meeting see item #5
July 23/96 Motion approval of draft agreement for one year period.
Aug 1/96 Letters sent to all partners advising Kncchill has approved this agreement.
Aug 22/96 EC #20 Wheatland County has advised their council has approved this agreement
and recommend agreement be forwarded to partners for signatures
Sept 3/96 Letter and agreement forwarded to Starland.
Sept 19/96 EC #18 Letter expressing concerns re clause #2 of agreement received from
Mountain View Recommend letter be sent to Mountain View confirming all partners are comfortable
with the original commitment expressed by Mountain View at the first meeting
Sept 30/96 Letter sent to Mountain View c.c Wheatland, Starland
Dec 6/96 Meeting At Kncchill with Wheatland and Starland. JCJ to report.
Dec 10/96 CM p 1 Reported joint department on hold for a year The assessor hired by
Wheatland has no industrial assessment experience Starland who has a lot of industrial assessment will
be contracting an assessor Quotes for this contract have varied and have prompted the Kneehill to
request the AAMD &C to do a survey on assessment costs per land parcel
Jan 23/97 EC #22 Mr Jeffery reported he has reviewed assessment costs from various
municipalities and can find no common denominator to determine how many parcels costs or whatever
an assessor is capable of handling Costs range from $2.06 $15.27 per assessment code and total
parcels handled by an assessor range from 1 000 to 14,200 parcels The M.D s cost of $4 77 per
assessment code is the 50' lowest out of a survey of 19 municipalities Survey information forwarded to
Mr Ross Rawlusyk, M.D of Starland for his review and comments EC recommendation to table this
matter pending comments from Mr Rawlusyk
2 Gash in L ieulMunicipal Reserves
May 28/96 Motion for municipal reserve allocation with school authority to be based
on M.D representation on school board (3/8 (37 5 %) x 25% of reserves) Letter sent to school board for
their opinion
Aug 27/96 CM p 7 Alex discussed proposed changes to Mun Dev Plan clauses 4.8.1 4.8.4
to address municipal reserves at a later date Report accepted.
Sept 19/96 EC# 12 School div Has advised it supports 25% for reserves but not 3/8 of tlus
amount as the school trustees represent entire region Recommendation approved to sent a letter to all
towns and villages Wheatland County & M.D of Starland inquiring about their cash in lieu policies
Sept 30/96 Letters sent
Oct 17/96 EC #14 Reported responses received from Palliser Regional Municipal Services,
responding on behalf of Drumheller, Trochu, Linden, Acme & Carbon, Hussar & Wheatland County have
also responded Recommendation to table until all responses received.
Dec 10/96 CM p 1 Update on meeting on Dec 3/96 with Dr McKinnon and Mrs
Kathy Smith Chairperson Recommendation for cash in lieu monies to go to recreation with MD to
oversee monies. Recommendation will be put forth to school division and they will advise
3. Linden Ruhhle Pit
Jan 23/96 Motion to table pending Mr Boake's investigations into possible land
purchasing to expand the site
May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting)
Aug 13/96 CM p.9 Concerns re burning pit requiring repairs fencing trees reported.
Motion approved to repair pit install page wire fence and plant trees
Acme has also requested a date be set with Linden, M.D and Acme to review problems and propose
solutions
Aug 19/96 Memos to Art Alex & Bob Boake. Need Bob Boake to advise of meeting
date for Acme Linden and M.D to meet.
Sept 11/96 Acme has set date for meeting Wed. Sept 25/96 at the Linden transfer site
at 10:00 A.M Memo faxed to Bob and Marylea advising of this date.
Sept 25/96 RC #2 Road Committee met with JCJ Don Henry Paul Ehmann and councillors
from Acme & Linden to review /linden site and discuss options
Oct 8/96 CM p.8 Meeting reviewed. Information agreed upon to ascertain stacking the pits
to get more life from available land, start negotiations to purchase balance of quarter section, west of
creek get gov't regulations to enlarge pit to the south charge for dumping Acme & Linden in favour of
charging; Acme transfer site to be manned & open 3 days per week MD has only agreed to 2 days per
week advised present costs for nibble pit is over $11,000.00 and rising current solution is not a long
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term solution Motion approved to table user fees, pending a report on rural/urban users at the various
sites in the MD Motion approved to share costs to have the Acme site open 3 days per week Motion
approved to request linden to write AB Environment re stacking pits. Motion approved to form a
committee of one councilor from MD Acme & Linden to start negotiations to purchase balance of quarter
section, west of creek and Bob Boake be the MD representative oil this committee
Oct 15/96 Letters sent to Acme & Linden advising of these inotions.
Oct 15/96 CM p.4 Motion approved to table user fees until all councillors present and further
information be obtained regarding household and rubble dumping fees from surrounding jurisdictions
Oct 22/96 CM p.4 Motion to table user fees until information from urban centres received.
Nov 4/96 CM p.4 Motion to negotiate with Acme and Linden not to charge user fees at
Linden dump and advise of MD's concern re people dumping garbage in rural areas if fees imposed and
further suggest a provision be made through taxes to recover operating costs
Nov 8/96 Letter sent to Acme and Linden
Dec 5/96 EC #12 Acme has agreed at this time that user fees not be charged at Linden.
Dec 5/96 EC #13 Linden will be assessing their garbage fees in February and March and
indicate they want to cooperate in solving this problem
4. E 9 -1 1 Emergency System
June 11/96 Motion approved recommendation to go with Red Deer dispatch and
letters sent to all towns and villages in M.D urging them to do likewise
July 9/96 CM p.2 Mrs Lowcn reported she had spoken with Mr Dusty Poxon, mayor of
Carbon who has expressed an interest in having a meeting to review this issue
July 23/96 Fire & Ambulance dispatch met with council to express concerns with
dispatching 911 through Red Deer Motion to have towns and villages meet with this service on Aug
13/96 at 7.00 P M
Aug 13/96 CM p 11 Joli n to gather information cost comparisons, etc and get together with
administrators who can make recommendations to their councils
Aug 27/96 Motion to approve M.D 911 priorities I" Red Deer call answer- 2nd
current system (no change) 3 "' Red call answer & dispatch 01 local answer & dispatch
Aug 29/96 Letter sent to all towns and villages outlining estimated costs of 911
options and M.D priorities
Sept 10/96 CM p.4 Memo from Jack Ramsden and Kevin Edwards 911 inquiries reported to
council Motion approved to have JCJ contact both parties and respond to their inquiries.
Sept 19/96 EC #25 Linden has advised it supports option #2 current system (no change)
Recommendation approved to address this matter after all responses received from towns and villages
Oct 17/96 EC #13 Reported Acme has responded it s first priority is to keep the system as is
this is the M.D s 2nd priority Trochu has adopted in principle, the same priorities as the MD
Recommendation to table until all responses received (Three Hills, Carbon & Torrington have not
responded)
5. Haurlet Water Billing Town of Three Hills
May 14/96 Motion town of Three Hills proposal to do water billing accepted. Letter
sent to town advising currently installing water meters and will inform when installations completed.
July 9/96 CM p.2 Reported contractor has indicated project will be finished by fall
Council agreeable with this timeline
Aug 26/96 Letter received from Three Hills requesting information to set up water
billing
6. Lots 9 12, Block 1, Plan 7015, EF Wimborne (former lumber yard)
M.D has acquired these lots through tax forfeiture Buildings were demolished and removed from lots.
Lots advertised for sale
Mar 12/96 Motion to leave the property listed for sale for a further year and not list
with any realtor
7. 1997 Employee Day Monday, March 10/1997
Feb 22/95 EC #8 Recommendation to have Ms Cyndy Stevenson (speaker at 1996
Prov Ag Service Board presentation) come and give presentation on "building a positive workplace" at
1997 employee day Letter sent and engagement confirmed
8. Cross Boundary Garbage Dumping
Feb 27/96 Motion (in response to request from Mr Bill Purves -Smith, Custom
Woolen Mills to use Linden Transfer Site) to propose and agreement with Mountain View to allow
ratepayers to use neighbouring jurisdiction s transfer sites, conditional upon ratepayer requests Letter
sent to Mountain View no response
June 28/96 Mountain View advised council has approved our proposal Will be
drafting up an agreement.
July 9/96 CM p.2 Mr Boake inquired about an arrangement with Beiseker & Rocky
View It was agreed to wait and react only when a request is received.
Sept 19/96 EC #28 Cross boundary agreement presented and approved
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Sept 30/96 Letter and A/G forwarded to Mountain View
Oct 30/96 EC #5 Letter received from Mountain View indicating in light of the possibility
of entering into a Joint agreement for a Regional Waste Management organization, it may be premature to
enter into a cross boundary garbage agreement EC recommended to table this agreement until
Drumheller Solid Waste Management engineering study results received EC report approved by
council
Nov 18/96 Letter sent to Mountain View advising of EC recommendation
Nov 18/96 Letter sent to Mt. Bill Purves Smith Custom Woolen Mills advising MD
will allow lum to use Linden Dump for household garbage, subject to any applicable fees
Nov 18/96 Copy of letter to Custom Woolen Mills put in billing basket with memo to
bill in 1997 for Drumheller Solid Waste per capita and forward monies to Drumheller
9. Red Deer River Corridor Integrated Management Plan
John knows all about this and advises it has to go to another public hearing
July 17/96 JCJ memo no change yet public hearing then a final draft to come.
10 Braconnier Park
June 25/96 Motion to advise AB Environment M.D willing to take over park and
assume ownership for $100 without any stipulations or conditions (Council concerned re sell buy back
agreement)
July 10/96 Acknowledgement received from AB Environment re M.D s letter This
letter being forwarded to Natural Resources Service Parks Program for a response
Aug 13/96 CM p 7 Mr Wayne Pcdrini District Manager AB Parks Service, met
with council to discuss sell buy back agreement Council agreed to operate park until end of this season
(Sept/96) Still feel same way about sell -buy back agreement
Aug 21/96 Letter to sent to Mr Pedrim confirming council s position
Sept 19/96 EC #27 Letter received from AB Environment acknowledging M.D letter of Aug
27/96 Reported Yvonne Braconnier has requested since M.D does not want area this land be re
purchased back from the province by her family Also reported this park is used a lot as a day use area
Recommendation approved to write AB Environment advising the M.D would be interested in purchasing
this property at a reasonable price with no sell back clauses attached
Sept 30/96 Letter sent to Mr Wayne Pedram, AB Parks.
Oct 3/96 EC #13 Recommendation for MD to take over park operations under the original
conditions set by AB Parks with the understanding the province will never take back the park and further
the Parks Committee look into solving in the most economical manner, the water problems at the park.
Oct 8/96 CM p.2 Noted the terms set by the province are to ensure the park is not used for
any other purpose than a recreation area.
Oct 8/96 CM p.6 Motion approved to write to Mt Vernon Water Co -op requesting
consideration for an extension to commit for a water service hook up at Braconnier Park due to
negotiations regarding the transfer of this park not being completed
Oct 15/96 Letter sent to Mt Vernon Water Co -op
Oct 15/96 Letter sent to Mr Wayne Pedram
Dec 20/97 Letter sent to Mr Pedram requesting an update.
Jan 23/97 EC 419 Reported Mr Pcdrim has advised the transfer of the Braconnier Park to the
M.D of Knechill has been initiated
11. Fire Aga•eements Acme Linden
June 25/96 Tabled pending responses from towns and villages re June 18/96 Joint
services letter
Aug 27/96 CM p 8 Motion M.D fails to recognize Acme s good faith to advise Acme as the
village has chosen not to enter into a Joint fire department with Linden and in light of the central dispatch
system M.D has opted not to enter into an agreement with Acme and shall continue to fund Linden fire
department. c.c Village of Linden
Sept 4/96 Letter sent to Acme (c.c Linden)
Sept 19/96 EC #26 Linden has sent letter expressing their concerns re change from 75% to
50% M.D funding and request meeting to further discuss Recommendation approved to schedule this
meeting after the joint services meeting.
Sept 27/96 Letter sent.
Oct 30/96 EC #10 Linden has requested a meeting to discuss fare services. EC recommended
Fire Committee of Mrs Lowen & Mr Boake meet with the village on Nov 25/96 Council approved
recommendation
Nov 8/96 Memo sent to Mrs Lowen & Mr Boake re meeting date
Nov 26/96 CM p 7 Report on meeting presented. Motion approved for 50150 cost sharing of
Linden fire costs to continence effective Jan 1/97 and further Linden be advised the M.D is still willing to
cost share, on a 50150 basis a joint fare department between Acme and linden where the MD would
contribute 50% of capital and operating costs and the villages jointly share the balance Further agreed
Acme and linden and not the M.D., negotiate the Joint Acme Linden fare department
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Nov 29/96 Letter sent to Linden cc Acme
12. InyoicinL for Structural Fires
May 28/96 Reported this issue had been brought up at the Mayors and Reeve's
meeting by Mayor Joyce McDonald Linden Motion that a recommendation be put forth to all towns and
villages that fire calls to structural fires be invoiced. Letter sent to all towns and villages
June 11/96 Letter sent to all towns and villages requesting input and response
July 18/96 No responses back Phoned all towns and villages and faxed copy of June
11/96 letter
Aug 22/96 EC #9 Reported no response received from Three Hills nor Trochu.
Aug 26/96 Letter lased to Three Hills and Trochu requesting response to June 11/96
letter
Oct 8/96 CM p.9 Motion to table this item.
Oct 22/96 CM p 1 Reported majority of jurisdictions are in favour of this invoicing. Motion
approved for MD Fire Committee to arrange a meeting with the Fire Committees from the urban
jurisdictions to further discuss this issue and set rates and that prior to this meeting the urban fire
committees receive input re fire rates from their local Fire Chief
Oct 24/96 Letters sent to all urban towns and villages in MD
13 Joint Services
June 18/96 Letter to all towns and villages stating revised joint service position senior housing
equalized assessment ambulance phase in 50150 per capita and equalized assessment until Jan 1/2000 at
which time a review to determine impact, recreation to be negotiated separately
Aug 13/96 CM p.5 Reported Three Hills Trochu Linden and Torrington have agreed
to this compromise, Acme and Carbon have not agreed. Motion to send letters to Housing Authority and
Anbulance advising majority of nninicipahties which fund these operations have agreed to this
compromise and to request ambulance funding changes effective Jan 1/97
Aug 21/96 Letters sent to Kneehill Ambulance & Knechill Housing Corp (cc towns &
villages).
Sept 10/96 CM p.3 Agreed to invite all town & village councils to a joint service meeting
Sept 19/96 EC #29 Recommendation to redraft joint service position for presentation to
council
Sept 24/96 CM p.5 Discussed joint services position and tabled for next Exec Comm meeting
Oct 22/96 CM p.6 Motion approved in view of there being no recreation joint service
agreements negotiated and in view of the MD wishing to show good faith towards these negotiations the
1996 budgeted amount of $70,000.00 for urban recreation grants be distributed amongst Three Hills,
Trochu, Acme Carbon & Drumheller based on a percentage and average of the past three years grants
and further a letter be sent to all towns and villages, indicating the MD s position good faith and hope
these agreements can be successfully negotiated for next year
Nov 26/96 CM p.6 Agreed the MD had established a joint service position on recreation from
which to commence discussions and this position be a starting point for negotiations Recreation position
based on Three Hills proposal, with MD changes to the calculation of revenues (all revenues to be
included) and expenses (all expenses except debenture payments and interest) and that the MD propose to
share 1/3 of 44 1% of the operating deficits of arenas and 115 of 44 1% of the operating deficits of pools or
the pooling of all arena and pool deficits and paid on a per capita basis, with total per capita being the
entire population of the MD and with the addendum these recreational facilities could be administered by
a Regional Recreation Board
Dec 2/96 Letters sent to towns and villages confirming joint service meeting to
discuss recreation
Three Hills Tuesday Jan 14/97 at 3:00 P M at MD office
Trochu Tuesday, Jan 14/97 at 7.00 P M at MD office
Acme Tuesday, Jan 14/97 at 8.30 P M. at MD office
Carbon, Linden and Torrington Wednesday Jan 15/97 at 7.00 P M. at MD office
Meetings held and recreation policy discussed see next item Recreation Grants and Recreation
Policy/Threc Hills Recreation
14. Recreation Grants and Recreation Policy / Three Hills Recreation
June 25/96 Approved 1996 Three Hills recreational grant in
the amount of $22,000.00 as an unconditional grant Chnequc not issued yet.
Aug 9/96 EC #10 Linden has forwarded two recreation proposals
EC recommend copy be provided to each councillor and this matter be tabled until the next meeting
Aug 27/96 CM p.8 Reported Linden had submitted a proposal for
recreation funding Motion approved to table this itenn
Oct 22/96 CM p.6 Recreation grants summarized and discussed.
Motion approved in view of there being no recreation joint service agreements negotiated and in view of
MD wishing to show good faith, the 1996 budgeted amount of $70,000.00 for urban recreation grants be
distributed between Three Hills Trochu Acme Carbon, Drumheller, based on a percentage and three
year average
Oct 30/96 EC #14 EC recommendation to pay urban recreation
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grant Three Hills $28,000.00 Trochu $19,000.00, Acme $10,500.00, Carbon $8,700.00• Linden $0.00
Drumheller $2,500.00 and already paid to Torrington $1,294 46 EC reported approved by Council and
letters and cheques sent out.
Nov 5/96 CM p.5 Motion approved to table joint services
(including Three Hills recreation proposal) for an informal discussion at the AAMD &C convention
Nov 19/96 EC# 12 Recreation grants reviewed.
Nov 26/96 CM p 1 Motion approved to pay $2,000.0 each to rural
community centres in Wi mborne, Huxley and Swalwcll
Nov 26/96 CM p. l Minimum Recreation Policy adopted A policy
for a minimum grant for recreation purposes to urban jurisdictions that do not qualify for other
recreational grants and this policy be based on a $2.50 per capita based on the population of the urban
jurisdiction
Dec 5/96 Letter and clicquc issued to Linden $1,407 50,
letter sent to village of Torrington ($0.00 ) and cheques and letters to Swahvell Wimborne and Huxley
Jan 14 & 15/97 CM p 1 8 14 Council approved recreation philosophy and this be the M.D 's
preliminary position for the funding of operating recreation facility costs
All towns and villages pool and arena deficits to be totalled
All town and villages and M D of Knechill current population to be totalled and divided into total
deficit
This amount will be the maximum per capita deficit of the area
M.D of Kneehill will pay maximum per capita deficit of irea to each town and village, based on
urban population, to a maximum of M D of Kneehill's population % of area (44.1 %) of the total
town or village deficit whichever is the lessor amount
M.D of Kneehill will pay a minimum of $2.50 per capita to each town and village based on town and
village population
Recreational facilities could be administered by a Regional Recreation Board
Definition of Deficit
Operating revenue less M D of Kneehill grants to towns and villages and reserve usage.
Operating, expenses less debenture debt, reserves and capital
Jan 14 &15/97 CM p8 14 Council met with all towns and villages to
discuss and present philosophy
Jan 16/97 /letters sent to all towns and villages requesting
their comments on the M.D s position
Feb 6/97 EC #29 Reported Acme has advised it agrees in principle with M.D s position. EC
recommend to table until all responses received.
15. AB Senior Summer Games
April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid
Committee in their bid to host the 1998 games in Three Hills and area Letter sent.
April 25 /96Rceve Marz also sent letter of support.
June 25/96 CM p.10 11 Reported Three Hills successful with their bid Discussion on
golf Course Road re possibility of applying dust control on the road prior to the games
July 9/96 CM p.8 Reported Three Hills Golf Course applying for CFEP (Community
Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games. In
preparing this grant the golf course had requested the use of the M.D name on the donation list for
providing gravel and grader work in the amount of $2 450.00 with the clear understanding this has not
been approved by the M.D council
16 Buffalo Jump Park
Aug 13/96 CM p 7 Council discussed possibility of developing park for overnight camping etc.
Discussed meeting with Carol Haley when she was next at M.D office to further discuss No dates have
been set for Ms Haley to come to office
Aug 27/96 CM p 4 Noted Glen Wagstaff would be arranging a meeting with Carol Haley
MLA when she is next in MD office
Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for Glen to meet
with Carol when she is next in office, if Glen makes other arrangements to advise office
Sept 16/96 Appointment made for Glen to meet with Carol Haley Sept 27/96 at M.D
office (10:30 A.M.) Glen advised by phone
Nov 5/96 CM p.1 Mr Wagstaff requested this pending item remain on pending report,
noting Ms Carol Haley had indicated the province may be interested in some type of partnership with the
municipality for the park operations
Dec 10/96 CM p.2 Mr Wagstaff reported Carol Haley had inquired whether the MD would be
willing in forming a partnership with the province to oversee the park Agreed MD was interested and
further agreed to have the parks Committee of Councillors Wagstaff & Hanger prepare some
recommendations Memo given to Councillors Hanger & Wagstaff
17. M.D. Flat Poles
June 25/96 CM p 12 Building Comm reported costs for fibre glass poles $1280.00 each plus
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GST Motion to table
July 9/96 CM p.3 Agreed to explore option of making own poles Motion to table.
® July 23/96 CM p.2 Motion to table until information received
Aug 21/96 Phoned Keith Smith to get prices for 2 flag poles at Keivers and 2 flag
poles for office
18. MD Flag Donation to Community Centre
July 23/96 CM p.2 Motion to donate MD flags to community centres for display inside their
buildings
Aug 9/96 EC #17 Otto to order twenty MD flags
Aug 19/96 Memo to Otto
Aug 22/96 EC# Otto reported (lag prices have increased from $65.00 to $88 70 each.
Aug 27/96 CM p.2 Motion to sent letters to all community centres advising upon request, the
MD will donate a municipal flag
Sept 4/96 Letter sent to community centres requesting they advise prior to Sept 30/96
of they want a flag.
Sept 6/96 Mt. Vernon Community Assoc. sent a letter advising they would like a
flag
Sept 9/96 Three Hills Rural Community telephoned and requested a flag
Oct 3/96 EC# 18 Eight community centres have requested flags Approved recommendation
for Otto to order 15 M.D flags and donate on to the 8 community centres
® Oct 15/96 Memo to Otto to order flags Advised flags have been ordered.
Jan 14/97 Flags received and mailed to community centres
* *RECOMMEND FILE THIS ITEM * **
19 Knechill Housing Corporation
Sept 10/96 CM p.3 Motion to approve, in principle council negotiate entering into an
agreement with this Corporation to finance a loan for renovations at Golden Hills Lodge at an interest
rate to be negotiated and subject to meeting all legislated requirements
Sept 13196 Faxed information to Barry Sjolic and requested written opinion on
loaning these monies
Sept 13/96 Sent letter to Golden Hills advising of council s motion.
Oct 22/96 CM p 7 Legal opinion received from Brownlee Fryett reviewed. Motion approved
to write Hon Tom Thurber outlining MD's position and desire to loan monies and requesting his
assistance in the interpretation of the legislature and specifically how this loan can be transacted.
Oct 29/96 Letter sent to Hon Tom Thurber
Nov 20/96 Letter received from Barry Sjolie inquiring about status of this file.
Nov 25/96 Letter sent to Barry Sjohe advising MD awaiting information from AMA
and requesting file to remain pending until further instructions
Dec 10/97 CM p.5 Reported Tom Thurber has advised Mr Brian Magee Housing Advisor
will be responding to this matter
• Dec 10/97 Fax received from Mr Magee advising the Knechill Foundation is a non
profit society under the AB Housing Act This letter was immediately faxed to Barry Sjolie
Jan 14/97 Letter from Barry Sjolie requesting further instructions regarding this
matter
Jan 21/97 Letter and copy of Brian Magee's letter sent to Barry Sjolie
Jan 23/97 EC #9 Reported letter received from Barry Sjolie advising neither the
incorporating documents of the Knechill Housing Corporation nor the AB Housing Act talk in terms of
the management body being a not for profit organization However Mr Sjolie believes there is a good
argument in favour of this EC recommendation to advise Knechill Housing Corporation of this legal
opinion and advise the M.D feels reasonable confident it can loan the money subject to meeting the other
requirements set out I the MGA (advertising etc.)
Jan 29/97 Letter scut to Knechill Housing Corporation advising of EC
recommendation
20. AT &U Secondary Partnership Program Review Request
Oct 8/96 CM p.3 Rob Penny & Mike Znak AT &U met with council to review various
issues, including 75/25 partnership sharing of this program Motion approved to request AT &U to review
these cost sharing arrangements
Oct 15/96 Letter sent to Rob Penny
21. Divisional Boundary Changes
Oct 8/96 CM p.2 Discussion re. going from 7 divisions to 5 divisions Motion approved to
table for further discussions at the upcoming divisional meetings
22 Employee Retirement Seminar
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Oct 22/96 CM p.5 Reported requests received from some employees to hold a retirement
preparation senunar Motion approved to hold a one day retirement seminar in Three Hills with Mr
Rem Selles Retirenient/Life Challenge Ltd. for a maximum of 25 staff members and any councillors
wishing to attend
Dec 2/96 Letter sent to Mr Sclles requesting information and timetable
Dec 17/96 Letter received tentatively scheduling seminar for Mar 20/97
Jan 9/97 EC #23 Date reported to EC EC recommend accept and file
Jan 21/97 Letter sent to Mr Selles advising date is acceptable
Jan 27/97 Letter and documentation received seminar scheduled for Mar 20/97 from
8:30 AM 4.40 AM
23. 1997 Divisional MeetinLs
Nov 5/96 CM p 1 Motion approved to have Mr Vickery prepare a report on road damages
resulting from road ban violations for the Divisional meetings
Nov 7/96 Memo to Rick Vickery
Dec 10/96 CM p.4 Mr Marz suggested possible dates for these meetings be Feb 10 14/97
Agreed to table until next meeting
Jan 15/97 CM p 14 Dates set Mon Feb 10/97 Dev 4 &5 at Three Hills Community Centre,
Lodge Room, Tues Feb 11/97 Div 1, 2, 3 at Carbon community Centre Wed Feb 12/97 Div 6 &7 at
Wimborne Community Centre
Jan 27/96 CM p.4 Agenda for div meetings approved joint services update transportation
report ambulance report E911 update
24 Sharon Delorme Water Account, Swahvell
Oct 22/96 CM p.8 Reported Ms. Delorme unable to pay outstanding water account ($139 73)
and that she was no longer in receipt of Social Assistance Motion to table pending report from Mr Hoff
Nov 5/96 CM p.6 Report from Mr Hoff that Ms Delormc trying to obtain work and
confident she will be employed by Nov 15/96 Motion approved to contact AB Social Services, on behalf
of Ms. Delorme to obtain information regarding this matter and further the water not be turned off until
this information received
Nov 18/96 Letter sent to AB Social Services Drumheller
Nov 18/96 Letter sent to Ms Delorme advising of council's decision
Dec 5/96 EC #14 Letter received from AB Social Services indicating it appears the water
arrears are a result of money mismanagement and occurred when Ms Delorme was receiving Social
Assistance. Recommendation approved to request Ms Dclormc keep her water consumption charges
current and make arrangements to pay the arrears
Dec 17/96 Letter sent to Ms Delorme advising her water would not be turned off
providing she commenced payment on her current water charges in addition to making some payment
towards the arrears balance She was requested to contact the M.D office prior to Dec 24/96 to make
these arrangements
Jan 9/97 EC #26 Reported Ms. Dclormc had not contacted the M.D office to make
arrangements for her water account Recommendation to sent another letter advising this water account
must be cleared up and paid in full by May 1/97 and failure to do so will result in the water services being
turned off until this account is paid in full
Jan 21 97 Letter sent Advising Ms Dclormc of the EC recommendation
TRANSPORTATION PENDING ITEMS.
1 A &A PavinL Ltd.
May 9/96 EC #46 Recommend letter and bill for 75% of legal costs be forwarded to Min of
Transportation
Legal fees paid to Ballem McDill $21 076.80 plus GST $1,474.81 for total of $22,551.61 In process of
preparing letter requesting 75% of legal fees be reimbursed
Aug 9/96 Letter sent to Hon Robert Butch Fischer Minister of Transportation
requesting 75% of legal costs
Aug 27/96 CM p.3 Mr Jeffery inquired whether anyone remembered who attended the 1995
Fall Convention meeting with Foothills, Torchinsky Steve West to discuss A &A. Noted Mr Jim Kiss,
Executive Assistant was present
Sept 19/96 EC #3 Min of Trans has sent letter advising current department policy does not
allow for the payment of legal fees, however he would be pleased to further discuss at the Fall
Convention JCJ is currently scheduling this meeting
Oct 22/96 CM p.2 Motion approved to discuss A &A Paving with Minister at AAMD &C
convention and a letter be drafted outlining concerns
Nov 5/96 CM p.3 Letter reviewed.
Nov 7/96 Letter finalized.
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Nov 13/96 Meeting with Rob Penny and Minister at AAMD &C convention Minister
to advise
Jan 14 & 15/97 CM p 4 Reported Butch Fischer had responded to Nov letter and meeting and
advises it was the M.D s choice to pursue contract cancellation therefore the M.D should fund the legal
costs Motion approved to write to Mr Fischer expressing M.D s disappointment clarifying the reason
the contract was cancelled, note the M.D has responded favourably with AT &U in down loading of
services, etc and requesting reconsideration for ATU s share of legal fees.
Jan 21/97 Letter sent to Minister
2 AAMD&C Petroleum Products Buyini, Group
July 25/95 Motion approved to participate in this group buying.
Various correspondence since then but to date, not yet operational we are still purchasing petroleum
from Linden Co -op
July 9/96 CM p.2 Mr Jcffery reported this group should be operational by July
16/96
Aug 9/96 Group has contract in place. Executive Committee recommending M.D
go with group as financially benefittmg
Aug 13/96 EC report approved.
Aug 21/96 Letters sent to All Things Energy Linden Co -op (cc to Ken McLean
school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising of same
Sept 12/96 Letter sent to AAMD &C requesting school division have their own account
and be billed separately for their fuel purchases through this group.
Oct 1/96 M.D using Petroleum Products Buying Group to purchase fuel School
Div Has separate account from the M.D for their fuel purchases
** *RECOMMEND REVIEW COSTS PRIOR TO APRIL 1/97 * ** (Management fees waived for first six
months)
3 Schmautz Pit S '/: 20 -32 26 W4
Apr 23/96 Motion approved rental of lands to Rick Liebel from May 1/96 Apr
30/97 for total of $9,000.00 with $5 000.00 payable May 1/96 and $4 000.00 payable Nov 1/96
Jun 6/96 EC #17 Carrying on with plans for relocation of Torrington Rubble pit to this
location and water table testing to be done (Survey has been completed and WC proceeding with
subdivision)
Jun 26/96 Letter from Barry Sjolie inquiring about this file.
Jul 3/96 Letter to Barry advising M.D proceeding with water testing and upon
receipt of provincial approval for the relocation of the rubble pit to this site we shall be proceeding with
subdivision application
4 - PRFA Regional Mountain View /Knechill Water Stud
Sept 12/95 Motion to request PFRA look into possibility of regional Mountain
View/Kncehill water study
Sept 14/96 Letter sent to PFRA no response
Note PFRA is currently undertaking a Knechill water study
S PFRA Well and Groundwater Survey
Feb 27/96 CM p 7 Approval to extent well survey project to cover the entire municipality and
to amend the CAESA farm based agreement with the ASB to include the well survey as a new project.
Apr 9/96 JCJ #3 CAESA funding approved
Apr 11/96 Receipt from CAESA $33,000.00
Jan 23/97 EC 48 Reported study should be completed by end of Feb /97 A portion of north
east of MD left to do EC recommend accept and file
6. PFRA Preliminary Engineering Design Three Hills South & East Area
Oct 8/96 JCJ #2 Reported PFRA at no cost to MD would like to do preliminary
engineering design to tic in with existing CAESA well survey program
Oct 15/96 Letter sent to PFRA advising council approves
7 Bleriot Ferry transfer from AB Transportation
June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U looking at transferring Bleriot Ferry JCJ
requested Ivan keep us informed nothing further reported.
July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about this matter
Aug 26/96 Letter sent to Rob Penny requesting update.
Sept 19/96 EC #1 AT &U has advised province proposes to transfer ferry to local jurisdictions
ASAP Prior to transfer AT &U proposes to replace existing ferry Drumheller Reg Chamber of Dev &
Tourism has expressed an interest in operating this facility Recommendation approved to write AT &U
requesting ferry usage and cost information, letter to Drumheller Reg. Chamber of Dev Advising M.D
interested in attending their meeting on Oct 15/96 letter to Starland inquiring about their intentions
regarding this ferry
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Sept 26/96 Letters sent
Oct 4/96 JCJ attended meeting at Starland with Badlands, Starland, Drumheller
Drumheller Regional Chamber of Development & Tourism and AT &U Given Discussion Paper from
Chamber of Dev & Tourism Reviewed all tourist attractions in the area Advised Chamber of Dev &
Tourism arranged meeting with various provincial Ministers on Oct 15/96 to discuss their proposal to take
over the operations of the various tourist -attractions
Oct 8/96 CM p.4 Motion approved to fax letter to Chamber of Dev &Tourism with copies
to Starland, Badlands Drumheller advising MD feels premature to meet with Ministers need more
discussions with stakeholders
Oct 8/96 Letter faxed.
Oct 22/96 CM p.2 Reviewed letter from Starland and Klondyke Ferry agreement. motion
approved to met with Starland prior to meeting with Hon Butch Fischer, at AAMD &C convention, and
to have Starland and Kneehill jointly discuss this issue with the Minister at the convention.
Nov 5/96 CM p.4 Motion approved to table this matter until discussions with Starland.
Nov 12/96 Met with Starland. Agreed Kneehill on behalf of both municipalities
negotiate with AT &U regarding the administration and operation of the ferry
Nov 12/96 Letter drafted to Minister advising of Knechill /Starland consensus
Nov 13/96 Meeting with Rob Penn) and Minister also Starland present. Presented
letter
Nov 19/96 EC #4 Recommendation to invite Rob Penny to meet with Road Committee to
negotiate terms of this ferry agreement Recommendation approved
Nov 29/96 Letter sent to Rob Penny
Jan 9/97 EC #17 Reported Road Committee and John met with Rob Penny on Dec 19/96 to
discuss terms of agreement Mr Penny will be drafting an agreement and getting back to us
Jan 14& 15/97 CM p.4 Reported Butch Fischer had responded to letter and meeting during Nov
AAMD &C Convention and acknowledges the M.D.s of Starland and Kneehill have agreed Kneehill on
behalf of both Jurisdictions will negotiate terms for the administration and operation of the ferry
8. Mt Vernon Water Co -op Proiect Issues
Aug 9/96 EC #9 Request from Co -op to place water pipeline in road allowance ditch
Recommendation approved to revise current pipeline crossing A/G to address and apply to this water
project.
Aug 13/96 CM p.2 Public Utilities Agreement for Low Pressure Water Distribution Pipelines
approved, as presented
Aug 21/96 Letter and A/G sent to Co -op
Aug 22/96 EC #3 Co -op has requested price from M.D to do the reseeding in the ditches 55
km Exec Comm recommended this matter be referred to Council
Aug 27/96 CM p 1 Lonnie & Art requested to obtain rates for equipment rental for this work.
Sept 5/96 EC# 16 Rcconunendation the rental rates for equipment rentals to the Co -op be set
at the rates listed in the AB Road Builders Heavy Construction Assoc 1995 Equipment Rental Book less
5% this being the same rental rates for towns and villages as per M.D policy 13 14A.
Sept 10/96 CM p. I Reported Vern Crawford had met with Lonnie to discuss the project and
possibility of M.D being the contractor Lonnie advised Vern this would have to be a council decision.
Sept 12/96 Letter sent to Co -op re rental equipment rates.
Sept 19/96 EC #5 Co -op has inquired about renting the M.D pusher Recommendation this
request be approved and the rental rate be as per policy 13 14A that being $125.00 per hour (includes
pusher truck and 3 men)
Sept 19/96 EC #15 Paul Van Doren inquired whether M.D would be interested in purchasing
share in the Co -op for $14,000.00 This would ensure hookup on the system at some later date.
Recommendation to purchase share subject to clarifying the amount of water line footage included in this
water hook up
Sept 19/96 EC# 17 Town of Three Hills has approved a motion to pay Y2 of 1/3 of the Mt.
Vernon water hook up costs at the Three Hills Airport Recommendation M.D only pay 1/3 of 1/3 of
these costs as this percentage reflects the cost sharing arrangement for the airport (town 2/3 M.D 1/3)
Sept 24/96 CM p.2 Discussion re council s principles re Co -op agreement and multiple hook
ups for one hook up price Motion approved EC# 15 & #17 not be accepted and removed from report.
Also agreed EC #5 re equipment rental rates was appropriate
Sept 27/96 Letter sent to Co -op advising of rental rates for the pusher
Dec 5/96 EC #2 Crossing agreement for low pressure water distribution pipelines signed by
co -op and returned Recommendation to execute document
9. Resource Road Improvement Program
June 25/96 CM p.12 Program announced and motion to have each councillor prepare
a listing of possible roads that could benefit from this program
July 9/96 CM p.6 Traffic counts requested along with information re volume of
transportation and grain on these roads when elevators close
July 16/96 AB Trans advised our share of project 20% and ATU share 80 %,
maximum $500,000.00
July 23/96 CM p.4 Road priorities determined 1 ` Buffalo Jump Road for 1996 2 °a
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Linden West for 1997
July 26/96 Applications submitted for Buffalo Jump and Linden West.
Aug 6/96 AB Transportation sent letter acknowledging applications and will advise.
Oct 17/96 EC #1 AT &U advised MD's application for funding for Buffalo Jump Road did
not meet criteria traffic volumes and number of trucks did not meet eligibility criteria Recommendation
to discuss and file and further to have Mr McCook discuss with Rob Penny at Convention
Dec 10/96 CM p.2 Reported Buffalo Jump Road did not meet funding criteria Motion
approved to submit Wimborne Road Project for funding under this program
10. Canada ALri Infrastructure Road Program
July 9/96 CM p 5 Report of this program and motion to obtain information re grant (road
counts, road impacts due to elevator closures etc.)
July 17/96 JCJ memo to PWS to obtain information and traffic counts
July 23/96 CM p 4 Possible roads eligible for this funding listed and staff to determine
eligibility
Aug 13/96 CM p.9 Motion to approve Wimborne Road (9 mile project) to be submitted for this
funding, subject to meeting criteria
Aug 16/96 JCJ memo to PWS Note to PWS to apply for this funding for Wimborne
Road project
11 Waiar/Chamnion tour
July 4/96 EC #8 Mr McCook to get further information
July 23/96 CM p.6 Reported this would be a two day tour and agreed should be
scheduled after Fall Convention
12. Highway 9 Functional Planning Study
Aug 9/96 EC #6 Reported Torchinsky Eng Has been commissioned by AT &U to carry out a
functional planning study for the upgrading of Highway 9 from the south limits of Drumheller to just west
of SH 836 (37 0 km) to address vertical and horizontal alignments.
Aug 13/96 CM p.2 No concerns expressed by council re environmental or otherwiseP.1o�"�" -S
Sept 5/96 EC #15 Reported Torchinsky will be holding public information meetings "�aAy'w��Ks
Requested to have Torchinsky keep PWS or Marylea informed on this issue 74'b
13. CN Suriilus Land Sales
June 6/96 EC #5 Recommendation to have PWS contact CN and determine if any surplus
lands in MD owned by CN and for sale would be of any use to MD
Aug 20/96 Memo from PWS to Jen to write letter
Aug 26/96 Letter of inquiry sent to CN
14 SH 806 Protect and SH 583 concerns
July 23/96 CM p.3 Problems re SH 583 overlay on old pavement structure reported.
Concerns re SH 806 project expressed as base is very poor Agreed to draft letter and meet with ATU to
further discuss.
Aug 9/96 EC #8 Meeting arranged with Rob Penny to meet with council Oct 8/96 to discuss
this matter
Aug 13/96 PWS #4 PWS recommends wait for design and other information re SH 806 before
writing letter
Aug 27/96 CM p. l 45 Comments re road project and SH 806 road ban enforcement etc
Oct 8/96 CM p.4 Rob Penny & Mike Znak met with council Discussed problems &
concerns Motion approved to have Torchinsky Engineering provide estimates for 8.5 and 10.0 metre
road width for SH 806
Oct 10/96 Letter sent to Torchinsky requesting these estimates for Nov 5/96 council
meeting.
Oct 22/96 CM p.2 Discussed road and safety concerns on SH 806 Motion approved to
prepare letter for meeting with Minister ant AAMD &C convention
Letter prepared and discussed with Minister Nov 13/96 Minister to advise
Jan 14/97 CM p.4 Letter received from Butch Fischer ATU feels 8.5 metre width adequate
for traffic volumes ATU will address curves and rebuild to 10 metre width Motion approved to propose
to ATU the MD undertake at its own cost the widening of this project to a 10 metre width, except for the
hill cuts and curves ATU be responsible for the costs to address the lull cuts and curves and the required
culvert/pipe ATU be fully responsible for the overlay of this project and share the base course costs under
the arrangements of the partnership program (75/25)
Jan 21/97 Letter sent to Minister outlining M.D proposal
IS. SH 837 in SE 27 29 21 W4 Erosion Problems
Oct 8/96 CM p.4 Problems of erosion, sluffing and slides discussed with Rob Penny and
Mike Znak. AB Environment concerns discussed. especially the M.D 's dumping of slide materials into
the river Agreed to get engineering data and discuss with Ministers at Convention.
Oct 15/96 Letter to ATU Red Deer, requesting road designs for this portion of road
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be sent to Torchinsky
Oct 30/96 EC #1 Reported John and Lonnie met with AB Environment to review erosion
problem AB environment has recommended MD apply for grant to undertake an engineering study to
determine impact if any from the dumping on the river habitat
Nov 7/96 Letter prepared for Ty Lund and also letter to Butch Fischer
Nov 12 & 13/96 Met with Ministers at Convention and discussed this issue
Jan 14/97 CM p.4 Response received from Butch Fischer advising it would be inappropriate
for his department to commit to any level of participation prior to reviewing the results and
recommendations of the study to be undertaken by AB Environment
16 Gravel TestinL Request County of Mountain View 5 or 8 -31 26 W4 (Vic Thiessen)
Sept 16/96 Letter requesting permission to test for gravel at this location faxed to
Mountain View
Sept 16/96 Fax received from Mountain View giving permission for this testing
17 Lorrin BacrL WeiLh Scale
July 23/96 CM p.5 Request received from Mr Bacrg for two approaches off SH 806, at his
residence SE 30 30 -25 W4 He is proposing to install a weigh scale for community use. Motion approved
to table until appointment can be made for Mr Bacrg to meet with council to further discuss.
Aug 13/96 CM p 8 Inquiry received from Mr Bacrg re SH 806 project and whether the road
would be widened by his residence as lie is planning a weigh scale at this site. Motion approved to extend
SH 806 project approximately 1 '/2 miles south of correction line. Mr Baerg would also like to meet with
council after harvest to discuss weigh scale proposal
Aug 21/96 Letter sent to Mr Baerg advising him of project extension and requesting
he contact MD after harvest to arrange meeting
Feb 6/97 Letter sent to Mr Baerg requesting him to advise re status of this matter
18 Lorrin BacrL Rcqucst to move temporary approach SW 29 30 25 W4
Aug 13/96 CM p.8 Mr Boake reported Mr Bacrg has requested permission to move his
temporary approach abutting SH 806 at SW 29 30 25 W4 700 feet south to accommodate a business
that has purchased a lot from lum Motion approved to table this request until more information is
received from village of Linden and Mr Bacrg
Feb 6/96 Letter sent to Mr Baerg requesting him to advise re status of tlus matter
19. CP Rail N'' /1 12 29 22 W4 Hamlet of Hesketh Permission to install culvert
Sept 25/96 RC #5 Road Committee reported the road into B.G Naylors Pt. NE 12 29 22 W4
is on a natural water course and in the spring and winter gets into very bad shape Committee
recommends MD check with CP to use abandoned rail bed for access into Naylor's property
Oct 15/96 Letter written to CP Rail
Jan 23/97 EC #3 CP has advised there is currently a lease on this property EC
recommended a policy The M.D of Kneehill will pay fifty percent (50 %) of the costs, to a maximum
of $15,000.00, to build a road, to M.D standards, on undeveloped road allowance for a ratepayer
requesting a road to access a residence, providing these road construction costs are included in the
M.D of Kneehill budget and the work will be undertaken by a bid contractor This policy will be
included as an addendum to the planning process
20. SH 836 Culvert West of SW 20 -30 22 W4
Oct 8/96 CM p 7 Reported Mr Gordon Snell has built a dam on the land he rents at SE 20
30 -22 W4, and this will divert the natural path of the water from the culvert on SH 836 at this location.
Motion approved to request AB Environment Water Resources to investigate this situation.
Oct 15/96 Letter sent to Mr Kent Berg AB Environment.
Dec 10/96 EC #5 Mr Kent Barg AB Environment has inspected this site and will be
referring this matter to the departments Enforcement Committee, with the objective to have this matter
resolved prior to spring run off
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PUBLIC WORKS SUPERINTENDENT'S REPORT
TUESDAY, FEBRUARY 11TH, 1997
1 The graders are moving snow back in heavy areas as much as they can The tractor is
working with the divisionals
2 On real bad roads where the graders didn't get the snow back we have the high hoe
pulling and throwing it back
3 The gravel boys should have another week at McNairs then they will be moving into
Torrington
4 With the nice break in the weather, the shop is busy working on other equipment
rather than graders for a change
5 With the letter from Butch Fischer advising us that government funding will be
provided on 9583 east of Three Hills I would like to start the ball rolling now with
Torchmsky and Alberta Transportation and Utilities
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PUBLIC WORKS SUPERINTENDENT
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