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HomeMy WebLinkAbout1997-02-11 Council MinutesM D OF KNEEHILL #48 AGENDA - COUNCIL MEETING February llt ", 1997 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS. 9 15 A.M Mr Lonnie McCook, Public Works Superintendent TRANSPORTATION ITEMS 6 Public Works Superintendent Report 7 Pioneer Land Services GENERAL ITEMS 8 Three Hills Arena Re Redevelopment Committee Report 9 Councillor Policies 3 4 and 3 9 10 FCSS Funding 11 County of Mountain View Request 12 Eltrohills DATS Society 13 Animal Control 14 Hamlet Water Accounts PLANNING ITEMS. 15 Public Hearing Date to be Set - Land Use Bylaw Amendments LATE ITEMS 1 0 E • M D. OF KNEEHILL No 48 COUNCIL MINUTES February 11th, 1997 A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street Three Hills, Alberta, on Tuesday February I lih, 1997 commencing at 8 30 A.M The following were present for the meeting Reeve Richard Marz Councillors Marylea Lowen Otto Hoff Robert E Boake James M Hanger Richard M Vickery M Glen Wagstaff Division Four Division One Division Two PRESENT Division Three Division Five Division Six Division Seven Jennifer Deak, Assistant Administrator, was also present and recorded the minutes Reeve Richard Marz called the meeting to order at 8 35 A.M CALL TO ORDER The following items were requested to be added as late items to the agenda 16 Denizen Developments ADDITION TO 17 Kneehill Exhibition meeting report AGENDA 18 Recreation funding proposal 19 Road Grant 20 Equity Water Mr Boake moved approval of the agenda ivith the above noted additions APPROVAL OF CARRIED AGENDA Mr Wagstaff moved approval of the .Ian 2f h, 1997 council minutes APPROVAL OF CARRIED MINUTES Mr Jeffery s report was presented JCJREPORT Mrs Deak distributed copies of the agenda for the Central Association of M.D s and cAAMD &ezONE Counties Spring Zone Meeting scheduled for Feb 21/97 in Stetter Mr Marz advised he MEETING would be unable to attend this meeting The following pending items recommended for filing, were reviewed item #19 Kneehill Housing Corporation, transportation item #12 Highway 9 Functional Planning Study, item PENDING ITEMS #13, CN Surplus Land Sales item #19, CP Rail N1 /2 12 29 22 W4 Hamlet of Hesketh, FOR FILING Permission to install culvert It was agreed to refer transportation pending item #16 Gravel FL Testing Request County of Mountain View, to the Road Committee Mr Boake moved approval of Mr .leffery's report, including the recommendations for APPROVAL JCJ the pending items REPORT CARRIED Executive Committee Report was presented Mr Vickery moved to approve the Executive Conintittee recommendation to amend pohcy13 -20A, Requests from Ratepayers to Build Roads on Undeveloped Road Allowance to Access Residences, that being the M D of Kneehill will pay fifty percent (50%) of the costs, to a nircrttnum of $15, 000 00, to build a road, to M D standartds, on undeveloped road allowance for a ratepayer requesting a road to access a residence, providing these road construction costs are included in the M D of Kneehill budget and the work will he undertaken by a bid contractor and further this policy ivill be included as an addendum to the planning and development process CARRIED Mr Hanger left the meeting at 8 45 A.M and returned at 8 50 AN EXEC COMM. REPORT POLICY 13 -20A REQUESTS TO BUILD ROADS ON UNDEVELOPED ROAD ALLOWANCE TO ACCESS RESIDENCES Under Executive Committee item #36 Paintearth Resource Recovery Centre Ltd., Mr PAINTEARTH JD/II HN 3 0 N M D OF KNEEHILL No 48 COUNCIL MINUTES February 11th, 1997 Marz recommended, in addition to the recommendation to refer this matter to the Drumheller & District Solid Waste Management the Committee of Bob Boake and Marylea Lowen look into the operations of this waste management facility and attend any open houses for this facility Mr Vickery moved approval of the Executive Committee report CARRIED RECEOVERY CENTRE _70' &6,- zvq 4 L- 6T >G2. �QC ✓yflSrtEJe G,�'eTs r�rm, APPROVAL OF EXEC COMM REPORT Mr Wagstaff moved approval of the accounts presenter) for payment to -day, subject to APPROVAL OF review by the Finance Committee of Councillors Marl, Lowen, Vickery and Hoff ACCOMTSPAY CARRIED Under agenda item #8, Three Hills Arena Redevelopment Committee Report, Mrs Deak advised last May council approved the participation of the M D of Kneehill in the earth work requirements if Phase II of the arena redevelopment project by providing machinery and labour on condition the scheduling of this work accommodates the M D s work schedule A discussion followed on a possible time frame between March and May to undertake this work to haul the old material out and the new material in which would require a hoe loader and trucks A discussion followed on the possibility of supplying the materials and how much would be required It was agreed the M.D did not have the equipment to compact the subgrade materials and this should be undertaken by another party Mr Hanger moved the M D of Kneehill participate in Phase II of the Three Hills THREE HILLS Arena Redevelopment project by supplying the equipment and manpower to remove the ARENA old floor and base and haul the clay and pit run for the neiv base, providing this REDEVELOPMENT material is available to the M D. of Kneehill and further this participation he provided PROJECTMD only if this work can be scheduled to accommodate the M D. of Kneehtll's work COMMITMENT TO schedule PHASE II CARRIED oF7s�-H.u.� Mr Lonnie McCook, Public Works Superintendent, entered the meeting time 9 15 A.M. PWSINTO MEETING The Public Works Superintendent report was presented Mr Boake moved approval of the Public Works Superintendent report APPROVAL OF PHIS CARRIED REPORT v'GJ )ovc ; AILS Mr McCook further reported the large Stop signs at the Junction of SH 582 and SH 806 had been stolen This is the third time a sign has been taken from this location The cost for REPORT OF SIGN this sign is approximately $300 00 THEFT Mr Wagstaff mover) a newspaper article he drafter) addressing this matter, the policy regarding a reward for the theft of M D property be looker) into and further this article be presented to the next E_recuttve Committee for review CARRIED Mrs Deak read a letter, received from Pioneer Land Services regarding Dominion Explorers Inc request for an access road to a wellsite at the SE 22 -29 21 W4 The M.D had advised this company to settle the access dispute between the landowners Lowen and Braaz prior to receiving approval to upgrade the existing road allowance The company has advised they will not get involved in this dispute and will continue to operate as best as possible with the existing access It was agreed the M.D take no further action in this matter and the landowners be left to resolve the matter between themselves NEWSPAPER ARTICLE RE. SIGN THEFT ACCESS PROBLEM SE 22- 29 -21 -W4 BRAAZ/LOWEN Mr Vickery moved to accept and file this matter, a letter he sent to Pioneer Land Services advising them of this decision, with copies of this letter to the landowners involved in this matter JDIMIN 2 f• 0 0 I M.D. OF KNEEHILL No. 48 COUNCIL MINUTES February 11th, 1997 CARRIED Mrs Deak reported the M.D 's application for funding of the Wimborne Road under the Canada Agri Infrastructure Program had been rejected The reported traffic volumes on this road did not meet criteria and were very low in comparison with other applications received Mrs Deak also reported an update and revision to the Resource Road Improvement Program had been received but the traffic volume criteria had not been changed Mrs Deak inquired whether council still wished to apply for funding for the Wimborne Road under the Resource Road Improvement Grant It was agreed not to pursue this grant as the road project could not meet the grant program criteria Mrs Deak reported the town of Three Hills had advised the 1997 water rates for the Equity water system has been dropped from $4 00 to $3 96 per 1,000 gallon unit It was noted the project costs had exceeded the hook up fees and there was a balance outstanding that needed to be addressed as well as the need to address a reserve for future repairs and maintenance It was noted, based on current consumption, approximately $277 72 per annum could be realized from maintaining the current water consumption fees andthis amount could be applied towards the accounts receivable balance of the system Mr Boake moved to maintain the )Pater charges for the Equity water users at the 1996 rate of $4 00 per 1,000 gallon unit, and the monies in excess of the S3 96 per 1,000 gallon unit consumption rate he paid to the M 1). of Kneehill and credited towards the Equity accounts receivable account CARRIED CANAGRI INFRASTRUCTURE PROGRAM 5vts RESOURCE ROAD PROGRAM EQUITY WATER RATES APPRO PAL NOT TO DECREASE EQUITY WATER RA TES , e 4ars� T� Mr Hanger expressed concerns regarding a manhole, to service a private water line in the�;;,sP`y M.D road allowance noting he had been informed Mr Cunningham had given permission EQUITY WATER for this manhole, for water service to Mr Bill Jones' residence to be located the M.D road PROJECT allowance Mr Hanger expressed concerns for future or potential liability actions that may CoNcERNS resultTrom any accidents at this location and requested Mr McCook investigate this matter. Mr Hanger then discussed the proposed Mt Vernon water project and the agreement with the Co op for the water lines to be placed in the M.D ditches Mr Hanger expressed MT VERNON concerns over this arrangement, noting any water running off the road will go into the WATER PROJECT ditches where a sinking of the dirt will occur The water Co op will have to return after the CONCERNS project is installed to ensure the ditches are filled The responsibility for any liability actions resulting from the lack of any backfilling will probably lie with the M.D of Kneehill Mr Hanger noted he would like to see the water lines placed on private lands Mr Hanger further noted any possible water breaks could saturate municipal roads and subsequent repairs of same would be borne by the entire municipality It was noted the Equity project was undertaken and supervised by the M.D workforce the Mt Vernon project will be PWS TO OVERSEE undertaken by another entity and will not be supervised by the M D MD'SINTERESTS It was noted council had previously agreed Mr McCook the Public Works Superintendent IN MT VERNON would be overseeing the M.D s interests in the Mt Vernon project Mr Hanger requested WATER PROJECT the road crossing agreement for low pressure water distribution pipelines between the M D of Kneehill and the Mt Vernon Water Co op Ltd Be reviewed MT VERNONAIG Mr Wagstaff moved Mr Hanger and Mr McCook revietP this agreement and further REVIEW this matter be tabled until the next meeting CARRIED G EQUITY WATER Mr Vickery moved Mr McCook investigate the report concern regarding the private CONCERN water system, accessed through M D property, and report hack to council INVESTIGATION CARRIED tee, na', '° ,4J` °/6 PWS OUT OF Mr McCook left the meeting time 9 45 A.M MEETING JDIMIN 3 0 0 L'. M.D. OF KNEEHILL No 48 COUNCIL MINUTES February 11th, 1997 Mr Vickery noted there was an inconsistency in the councillor policies regarding meal reimbursement and this was causing some confusion in the interpretation and claiming of these expenses Policy 3 4 provides for a flat rate allowance for meals when away at certain functions and conventions and policy 3 9 provides for reimbursement of actual meal costs It was agreed it was much fairer to claim actual meal costs and provide receipts of same for reimbursement COUNCILLOR MEAL Mr Vickery moved the M D of Kneehill councillor policy 3 4 be changed to reflect REIMBURSEMENT actual costs for meal reimbursements. POLICY CARRIED l�o�iG7 3 <v 7 3 A recess was held from 9 50 A.M until 10 15 A.M ADDITION TO Mr Marz reported a letter had just been received from the local 4 H and requested council AGENDA approval to include this item on the agenda It was agreed to include this item on the 44i' agenda Mrs Deak read a letter from the Hon Stockwell Day, Minister of Family and Social Services, regarding the Family and Community Support Services (FCSS) funding. All FCSS will become conditional funding April 1/1997 Municipalities may request an FCSS FUNDING extension for this funding to become conditional commencing Jan 1/1998 Applications regarding any extension to delay conditional funding must be applied for by Feb 15/97 The province is also requesting municipalities who currently receive FCSS finding to advise whether or not the municipality wishes to continue receiving this funding under conditional funding terms Participating municipalities will be required to cost share the program in an amount equal to 20% of the provincial FCSS grant, with the municipal contribution coming from municipal revenues Mrs Deak noted the FCSS grant to the M.D in 1996 was $59,402 00 Of this amount, a total of $7,602 55 was allocated to the M D s share of the Kneehill Community Resource Board (KCB) program To utilize the full FCSS grant will require M.D contributions of approximately $14,850 00, representing 20% of costs, provincial contributions of $59 402 00 representing 80% of costs for a total FCSS program FCSS FUNDING of $74 252 50 Mrs Deak inquired direction from council regarding the FCSS funding and PRIORITIES level of M.D participation in this program A discussion followed on other FCSS programs the M.D could participate in Mr Marz noted the Seniors Outreach Program is losing their federal funding, the program served the seniors of the entire area and could be supported with FCSS funds The federal funding of this program is approximately $35,000 00, the M.D could support the program in the amount of 44% of $35 000 00 Mr Wagstaff reported the Elnora life line program which is manned by volunteers, is partly funded by FCSS dollars Mr Marz discussed the Assisted Living program noting this program's focus is on people who are between the lodge and home care the program is not funded through the health system and does not qualify for lodge funding The monthly living costs for people on this program is approximately $1100 00 per month Mr Marz then discussed PWS REPORT possible funding of the Eltrohills DATS Society program It was agreed these funding options would have to be explored to determine whether they would qualify for FCSS funding It was generally agreed subject to meeting with the town of Tree Hills and the towns and villages on Feb 19/97 to discuss FCSS funding the M.D 's funding priorities would be the KCRB program Seniors Outreach Program DATS Assisted Living program and Life Line program PROV LOTTERY The discussion then focused on the VLT and provincial lottery funding Mr Marz FUNDING & VLTS requested the file and the M.D s presentation to the Lottery Commission Mrs Deak briefly left the meeting and returned with this information Mr Marz then read aloud the M.D 's Lottery Review Committee Presentation which was presented to the Lottery Committee on Feb 16/95 in Calgary The M.D 's position for the allocation of FCSS lottery finding was to have these monies applied to the deficit and debt the M.D further UNCONDITIONAL recommended no further increases in VLTs in the province FUNDING EXTENSION Mr Boake moved the M D of Kneehill request an extension beyond April 1/97 to move RE UEST_ JDIMIN 4 N] L� C M.D OF KNEEHILL No 48 COUNCIL MINUTES February Ilt", 1997 to FCSS conditional funding CARRIED MD'S POSITION Mr Hoff moved the M D of Kneehill commit to participating in the FCSS conditional RE. FCSS funding and investigate other programs to fund ivith FCSS grant monies, focusing on CONDITIONAL programs that would provide positive effects upon the community and possibly address FUNDING emergency or unique distress situations CARRIED Mr Vickery reported he had been advised by Mr Onus the Kneehill Ambulance Director, the town of Three Hills had postponed, until their next meeting, the E911 matter Mr Vickery further noted there is now a waiting list to get onto the Red Deer E911 dispatch system 1998 would be the projected date should the M D proceed with this option E 911 UPDATE L.E »�r�rr y Mr Vickery moved a letter be sent to the town of Three Hills outlining the M D of Tea Kneehill's concerns regarding this matter and requesting they address this matter and advise of their decision as soon as possible CARRIED Mrs Deak reported the County of Mountain View is presenting a Celebration of coUNTYOF Agriculture , a dinner and presentation featuring Allan Hall, Regional Director, AB MOUNTAIN VIEW Agriculture on March 14/97 at the Olds College Alumni Centre Sponsorship of a table for AG PRESENTATION eight people is $160 00 which will entitle the sponsor to some advertising and program AND MD mention SPONSORSHIP OF SAME Mr Boake moved the M D of Kneehill sponsor a table for this event 4'J-'T CARRIED ��,m�"'Ay� It was noted further details of this event would be obtained and provided to each councillor Mr Marz requested a volunteer to replace him to represent the M D of Kneehill on the DATSSOCIETY Eltrohills DATS Society noting he was unable to continue as a volunteer board member due to other commitments Mr Hanger then volunteered to represent the M.D on this board Mrs Lowen moved Mr Hanger replace Mr Marz as the M 1). of Kneehill volunteer board representative on the Edtrohills DA TV Society CARRIED Mr Vickery reported he had received two complaints of dogs running loose and causing a threat to hamlet residents in Huxley Mrs Deak then read a letter received from Mrs Marie DeHey also addressing this concern and requesting some action be taken to protect the elderly and children of the hamlet who have been cornered by these dogs It was noted Mr Lynn Gustafson acts as the animal control officer for some of the towns and villages in the area and could be approached to undertake animal control services for the M.D Mrs Deak noted the Dog Control Bylaw #1040 was rescinded by Bylaw 1206, Dec 4/1990 The reason the bylaw was rescinded was because the M D does not have an enforcement officer in place to enforce the bylaw It was agreed animal control should exist in the hamlets of the M.D Mr Hanger moved Mr Gustafson be contacted to discuss possible animal control enforcement services and if arrangements can be made for Mr Gustafson to provide these services, the M D proceed to draft an animal control bylaw for the hamlets of the M D. of Kneehill CARRIED Mrs Deak reviewed four outstanding water accounts where the residents had moved and not paid their water account in full Three of these accounts are Swalwell accounts JD/MIN MD REPRESENTATIVE ON DA TS SOCIETY '6Z r4>'4445 o4, --Im h Ag4-lad ANIMAI CONTROL REPORT APPROVAL, TO /1VVFQTU -A TF ANIMAL CONTROL OFFICER AND PREPARE BYI.,A W E N 0 0 M.D. OF KNEEHILL No 48 COUNCIL MINUTES February IIt", 1997 Raymond Greke, Donald McDonald and Terry Halvorson and one is a Huxley account Brock and Jeannie Brown The penalties are still being levied on these outstanding amounts Mr Vickery advised the Browns had moved to Red Deer and he would get a forwarding address It was also noted a forwarding address for Mr Raymond Greke could be obtained from his father, Mr Tony Greke A discussion followed on requiring deposits for water accounts Mr Hanger moved no further penalties he levied on the four outstanding water accounts discussed by council, the M D follow up and send the water account hills to the new addresses of these people and further a $100 00 deposit be required on all future water hook ups with this deposit being refundable after the final water billing CARRIED Mrs Deak reported a Public Hearing date needed to be set to hear amendments to the M D of Kneehill Land Use Bylaw Mr Vickery moved a date be set for Tuesday, March 11`i', 1997 at 130 PM for a Public Hearing to hear the proposed amendments to the M D of Kneehill Land Use Bylaw and the necessary notices be prepared and sent to all invoh,ed parties. CARRIED Mrs Deak read the letter, to Mr Marz, from Mr Clayton Lobe, Denizen Developments, Inc responding to the M.D 's letter regarding the redesignation of the NW & SE 18 32 23 W4 Mr Lobe s letter, in addition to responding to the M D 's comments to his original letter also requests confirmation of this redesignation Mr Vickery moved a letter he sent to Mr Clayton Lobe, Denizen Developments, Inc acknowledging and thanking him for his correspondence and confirming, as per his request, the redesignation of the NW anrd .SE 18 -32 23 -W4 CARRIED Mr Wagstaff reported on the Feb 5/97 Kneehill Exhibition Steering Committee meeting Mrs Michelle Wagstaff entered the meeting time 11 30 A M Mr Wagstaff noted there was much discussion at this meeting regarding the size and location of a facility structure A date has been set for Feb 19/97 for some members of this committee to tour various facilities Mr Hoff noted he had arranged for the M.D van to be used for this facility tour A discussion followed on the need to facilitate all potential users of this building and to identify minimum and maximum scopes for facility size and land requirements Mrs Lowen moved to accept and file Mr Wagstaff s report. CARRIED Mrs Deak advised a letter had been received from the town of Three Hills advising their council was in agreement with the M D 's proposed recreation funding policy position and requesting a three year agreement reflecting this position be prepared as soon possible Mrs Deak then advised the village of Linden has also reviewed the M.D 's proposed recreation funding policy and are basically in agreement except for a couple of points, the village has a higher number of rural ratepayers than any other jurisdiction in the M.D their understanding is that the amount of assessment in their rural area due to intensive livestock operations, is substantial and those ratepayers tax dollars are being used to fund large recreational facilities in other areas The village is suggesting the deficit be left in place and the per capita minimum recreation policy be dropped to $2 00 based on both urban and rural populations It was noted intensive livestock operations are assessed the same as farm operations and there is no additional assessment levied on improvements except for MIMIN OUTSTANDING HAMLET WATER ACCOUNTS PUBLIC HEARING I DATE FOR L UB AMENDMENTS Arc 4o LOBE LETTER RE. REDESIGNATION NW & SE 18 -32- 23- W4 KNEEHILL EXHIB. STEERING COMM REPORT THREE HILLS AND LINDEN'S RESPONSES TO MD'S RECREATION PROPOSAL • M.D. OF KNEEHILL No. 48 COUNCIL MINUTES February 111h, 1997 residences which are assessed in the same manner for both farm and intensive livestock operations It was also agreed a recreation policy not agreement would be prepared to address the recreation funding of pools and indoor arenas Mr. Hanger moved a letter he sent to the village of Linden clarifying the assessment of intensive livestock operations CARRIED Mr Marz reported he had received a request from Heather Hanson Chairperson Kneehill 4 H Junior Funday, requesting M.D support for the sponsorship of this event, hosted by this region and scheduled for March 22/97 at the 4 H Centre at Battle Lake A total of $1,000 00 has been received in funding from the Kneehill and Calgary Regional 4 H councils Mr Wagstaff moved the M 1). of Kneehill Agricultural Service Board fund this event to a maximum of $500 00 CARRIED Mr. Hanger moved the meeting at1journ. Time 12 00 Noon MMIN nicipal Admi str for CARRIED RESPONSE TO LINDEN RE RECRETION PROPOSAL 4 -H REQUEST APPROVAL TO SPONSOR 4 -H EVENT 1-E7'*z &vu-,- Cc A61117C5 /�RYfF�SGe ADJOURNMENT 7 I i u u 0 JOHN C JEFFERY REPORT January 28th - February 11'h, 1997 REPORT Balance Forward $ 0.00 1 Pending Report see attached Balance Forward $ 0.00 CORRESPONDENCE. 1 Jan 28/97 Receipt #0026152 $6,750.00 AB Treasury FCSS Grant 2 Feb 7/97 Receipt #0026223 $27,785.60 ATU Accts Rec re SH 583 & Airport. 3 Dec 31/96 & Jan 15/97 AB Gazette. 4 Jan 14/97 Golden Hills Regional Div #15 minutes 5 Feb 11/97 Golden Hills Regional Div #15 meeting agenda 6 Jan/97 Marigold Report 7 Jan/97 Occupational Health & Safety magazine 8 Thank you card from Three Hills Rural School Community Association for MD flag donation. 9 Employment Opportunity M.D of Mackenzie Municipal Treasurer 10 Employment Opportunity M.D of Brazcau Chief Administrative Officer 11 Employment Opportunity County of Athabasca Public Works Construction Foreman. 12 Employment opportunity Town of Slave Lake FCSS & Volunteer Development Centre Co- ordinator 13 Employment Opportunity Town of Grimshaw Swimming Pool Manager /Supervisor 14 Employment Opportunity County of Vulcan Service Foreman. 15 Employment Opportunity Town of Pinclier Creek Swimming pool Manager 16 Employment opportunity County of Newell Experienced Computer Operator 17 Employment opportunity Village of Boyle Municipal Administrator 18 Tender Notice Town of Pincher Creek 1980 Tampo RS 166A Asphalt Roller /Vibrator 19 Jack Ramsay NIP Reform newsletter It s Time for a Fresh Start and a Fresh Vision for a new Canada. 20 Nov /96 Woodlot Association of Alberta newsletter 21 Highway 9 invitation to Customer /Staff Appre Ski ation Night Mar 1/97 at Drumheller Ski Hill 6 PM 10 PM 22 Jan/97 Praric Fire newsletter 23 Jan 20/97 Canadian Wood Council magazine 24 International Religious Liberty Association magazine 25 Seminar advertising Environment Business 1997 Professional Development Courses 26 Advertising Nesbitt Burns. 27 Canadian Management Seminars & Services Catalogue Jan June 1997 28 Advertising Corporate Express 29 Jan/97 Update Seniors Advisory council of Alberta newsletter 30 Advertising AB Agriculture Home Study courses. 31 Advertising IPP Serials Catalogue International Press Publications 32 Advertising - International Trade Fairs and Conferences Directory 33 Advertising Canadian Almanac & Directory 1997 34 Seminar advertising Organized Files & Records 35 Advertising Aquafine product 36 Advertising Telus mobility 37 Jan 27/97 Journal of Commerce newspaper 38 Jan 28 & Feb 4/97 Highway 21 News newspaper 39 Jan 29 & Feb 5/97 Three Hills Capital newspaper 40 Jan 22 & 29/96 Olds Albertan newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Northcott J W Garage 2 Boles Stan Barn Minute /jgreport.doc SE 32 29 25 W4 $5000.00 SW 23 31 22 W4 $10,000.00 I l "J E • i UPCOMING DATES February 13`x' 1997 February 19`x' 1997 February 200' 1997 February 21" 1997 February 250' 1997 March 5a' 1997 March 6a', 1997 March 10 °i 1997 March 110' 1997 March 19"', 1997 March 20'' 1997 Mar 31 Apr 2/97 July 14 18/1997 JD /PENDING.DOC PENDING FILES A S A T FEBRUARY II"', 1997 KCRB Meeting 7.00 P M. M.D office Joint Towns Villages & M.D FCSS Meeting 7.00 P M. Meeting Room Three Hills Community Centre Executive Committee 9.00 AN M.D office CAAMD &C Spring Zone Meeting 10:00 AM Legion Seniors Social Centre Stettler Council Meeting 8:30 AN M.D council chambers Ag Exhibition Group Mccting 7.00 PM M.D office Executive Committee 9.00 AN M.D office MD of Kneehill Employee Day M.D office Council Meeting 8.30 AM M.D council chambers Executive Committee 9:00 AN M.D office Retirement Seminar 8 :30 AM 4.30 PM M.D office AAMD &C Spring Convention Edmonton, AB 199 7 Provincial ASB Tour Hosted by M.D of Woodlands & County of Barrhead 1 11 \J • 0 PENDING FILESASAT FEI3RUARY II "'. 1997 ADMINISTRATIVE PENDING ITEMS. 1. Inter Municipal Assessment Department Jun 11/96 Motion draft agreement to be prepared John is looking after and getting input from other urvolved Jurisdictions July 5/96 Meeting Kncchill Starland and Wheatland Consensus reached re terms and draft agreement to be prepared July 9/96 Agreement prepared Request to provide councillors with draft. July 17/96 Invited assessment partners to GIS meeting see item #5 July 23/96 Motion approval of draft agreement for one year period. Aug 1/96 Letters sent to all partners advising Kncchill has approved this agreement. Aug 22/96 EC #20 Wheatland County has advised their council has approved this agreement and recommend agreement be forwarded to partners for signatures Sept 3/96 Letter and agreement forwarded to Starland. Sept 19/96 EC #18 Letter expressing concerns re clause #2 of agreement received from Mountain View Recommend letter be sent to Mountain View confirming all partners are comfortable with the original commitment expressed by Mountain View at the first meeting Sept 30/96 Letter sent to Mountain View c.c Wheatland, Starland Dec 6/96 Meeting At Kncchill with Wheatland and Starland. JCJ to report. Dec 10/96 CM p 1 Reported joint department on hold for a year The assessor hired by Wheatland has no industrial assessment experience Starland who has a lot of industrial assessment will be contracting an assessor Quotes for this contract have varied and have prompted the Kneehill to request the AAMD &C to do a survey on assessment costs per land parcel Jan 23/97 EC #22 Mr Jeffery reported he has reviewed assessment costs from various municipalities and can find no common denominator to determine how many parcels costs or whatever an assessor is capable of handling Costs range from $2.06 $15.27 per assessment code and total parcels handled by an assessor range from 1 000 to 14,200 parcels The M.D s cost of $4 77 per assessment code is the 50' lowest out of a survey of 19 municipalities Survey information forwarded to Mr Ross Rawlusyk, M.D of Starland for his review and comments EC recommendation to table this matter pending comments from Mr Rawlusyk 2 Gash in L ieulMunicipal Reserves May 28/96 Motion for municipal reserve allocation with school authority to be based on M.D representation on school board (3/8 (37 5 %) x 25% of reserves) Letter sent to school board for their opinion Aug 27/96 CM p 7 Alex discussed proposed changes to Mun Dev Plan clauses 4.8.1 4.8.4 to address municipal reserves at a later date Report accepted. Sept 19/96 EC# 12 School div Has advised it supports 25% for reserves but not 3/8 of tlus amount as the school trustees represent entire region Recommendation approved to sent a letter to all towns and villages Wheatland County & M.D of Starland inquiring about their cash in lieu policies Sept 30/96 Letters sent Oct 17/96 EC #14 Reported responses received from Palliser Regional Municipal Services, responding on behalf of Drumheller, Trochu, Linden, Acme & Carbon, Hussar & Wheatland County have also responded Recommendation to table until all responses received. Dec 10/96 CM p 1 Update on meeting on Dec 3/96 with Dr McKinnon and Mrs Kathy Smith Chairperson Recommendation for cash in lieu monies to go to recreation with MD to oversee monies. Recommendation will be put forth to school division and they will advise 3. Linden Ruhhle Pit Jan 23/96 Motion to table pending Mr Boake's investigations into possible land purchasing to expand the site May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting) Aug 13/96 CM p.9 Concerns re burning pit requiring repairs fencing trees reported. Motion approved to repair pit install page wire fence and plant trees Acme has also requested a date be set with Linden, M.D and Acme to review problems and propose solutions Aug 19/96 Memos to Art Alex & Bob Boake. Need Bob Boake to advise of meeting date for Acme Linden and M.D to meet. Sept 11/96 Acme has set date for meeting Wed. Sept 25/96 at the Linden transfer site at 10:00 A.M Memo faxed to Bob and Marylea advising of this date. Sept 25/96 RC #2 Road Committee met with JCJ Don Henry Paul Ehmann and councillors from Acme & Linden to review /linden site and discuss options Oct 8/96 CM p.8 Meeting reviewed. Information agreed upon to ascertain stacking the pits to get more life from available land, start negotiations to purchase balance of quarter section, west of creek get gov't regulations to enlarge pit to the south charge for dumping Acme & Linden in favour of charging; Acme transfer site to be manned & open 3 days per week MD has only agreed to 2 days per week advised present costs for nibble pit is over $11,000.00 and rising current solution is not a long JD /PENDING.DOC 2 rt PENDINC FII,E,V A S A T FE13R UAR Y I1 `", 1997 term solution Motion approved to table user fees, pending a report on rural/urban users at the various sites in the MD Motion approved to share costs to have the Acme site open 3 days per week Motion approved to request linden to write AB Environment re stacking pits. Motion approved to form a committee of one councilor from MD Acme & Linden to start negotiations to purchase balance of quarter section, west of creek and Bob Boake be the MD representative oil this committee Oct 15/96 Letters sent to Acme & Linden advising of these inotions. Oct 15/96 CM p.4 Motion approved to table user fees until all councillors present and further information be obtained regarding household and rubble dumping fees from surrounding jurisdictions Oct 22/96 CM p.4 Motion to table user fees until information from urban centres received. Nov 4/96 CM p.4 Motion to negotiate with Acme and Linden not to charge user fees at Linden dump and advise of MD's concern re people dumping garbage in rural areas if fees imposed and further suggest a provision be made through taxes to recover operating costs Nov 8/96 Letter sent to Acme and Linden Dec 5/96 EC #12 Acme has agreed at this time that user fees not be charged at Linden. Dec 5/96 EC #13 Linden will be assessing their garbage fees in February and March and indicate they want to cooperate in solving this problem 4. E 9 -1 1 Emergency System June 11/96 Motion approved recommendation to go with Red Deer dispatch and letters sent to all towns and villages in M.D urging them to do likewise July 9/96 CM p.2 Mrs Lowcn reported she had spoken with Mr Dusty Poxon, mayor of Carbon who has expressed an interest in having a meeting to review this issue July 23/96 Fire & Ambulance dispatch met with council to express concerns with dispatching 911 through Red Deer Motion to have towns and villages meet with this service on Aug 13/96 at 7.00 P M Aug 13/96 CM p 11 Joli n to gather information cost comparisons, etc and get together with administrators who can make recommendations to their councils Aug 27/96 Motion to approve M.D 911 priorities I" Red Deer call answer- 2nd current system (no change) 3 "' Red call answer & dispatch 01 local answer & dispatch Aug 29/96 Letter sent to all towns and villages outlining estimated costs of 911 options and M.D priorities Sept 10/96 CM p.4 Memo from Jack Ramsden and Kevin Edwards 911 inquiries reported to council Motion approved to have JCJ contact both parties and respond to their inquiries. Sept 19/96 EC #25 Linden has advised it supports option #2 current system (no change) Recommendation approved to address this matter after all responses received from towns and villages Oct 17/96 EC #13 Reported Acme has responded it s first priority is to keep the system as is this is the M.D s 2nd priority Trochu has adopted in principle, the same priorities as the MD Recommendation to table until all responses received (Three Hills, Carbon & Torrington have not responded) 5. Haurlet Water Billing Town of Three Hills May 14/96 Motion town of Three Hills proposal to do water billing accepted. Letter sent to town advising currently installing water meters and will inform when installations completed. July 9/96 CM p.2 Reported contractor has indicated project will be finished by fall Council agreeable with this timeline Aug 26/96 Letter received from Three Hills requesting information to set up water billing 6. Lots 9 12, Block 1, Plan 7015, EF Wimborne (former lumber yard) M.D has acquired these lots through tax forfeiture Buildings were demolished and removed from lots. Lots advertised for sale Mar 12/96 Motion to leave the property listed for sale for a further year and not list with any realtor 7. 1997 Employee Day Monday, March 10/1997 Feb 22/95 EC #8 Recommendation to have Ms Cyndy Stevenson (speaker at 1996 Prov Ag Service Board presentation) come and give presentation on "building a positive workplace" at 1997 employee day Letter sent and engagement confirmed 8. Cross Boundary Garbage Dumping Feb 27/96 Motion (in response to request from Mr Bill Purves -Smith, Custom Woolen Mills to use Linden Transfer Site) to propose and agreement with Mountain View to allow ratepayers to use neighbouring jurisdiction s transfer sites, conditional upon ratepayer requests Letter sent to Mountain View no response June 28/96 Mountain View advised council has approved our proposal Will be drafting up an agreement. July 9/96 CM p.2 Mr Boake inquired about an arrangement with Beiseker & Rocky View It was agreed to wait and react only when a request is received. Sept 19/96 EC #28 Cross boundary agreement presented and approved JD/PENDING.DOC i it I B l J • E • PENDING FILE,SASAT FEBRUARY 11l", 1997 Sept 30/96 Letter and A/G forwarded to Mountain View Oct 30/96 EC #5 Letter received from Mountain View indicating in light of the possibility of entering into a Joint agreement for a Regional Waste Management organization, it may be premature to enter into a cross boundary garbage agreement EC recommended to table this agreement until Drumheller Solid Waste Management engineering study results received EC report approved by council Nov 18/96 Letter sent to Mountain View advising of EC recommendation Nov 18/96 Letter sent to Mt. Bill Purves Smith Custom Woolen Mills advising MD will allow lum to use Linden Dump for household garbage, subject to any applicable fees Nov 18/96 Copy of letter to Custom Woolen Mills put in billing basket with memo to bill in 1997 for Drumheller Solid Waste per capita and forward monies to Drumheller 9. Red Deer River Corridor Integrated Management Plan John knows all about this and advises it has to go to another public hearing July 17/96 JCJ memo no change yet public hearing then a final draft to come. 10 Braconnier Park June 25/96 Motion to advise AB Environment M.D willing to take over park and assume ownership for $100 without any stipulations or conditions (Council concerned re sell buy back agreement) July 10/96 Acknowledgement received from AB Environment re M.D s letter This letter being forwarded to Natural Resources Service Parks Program for a response Aug 13/96 CM p 7 Mr Wayne Pcdrini District Manager AB Parks Service, met with council to discuss sell buy back agreement Council agreed to operate park until end of this season (Sept/96) Still feel same way about sell -buy back agreement Aug 21/96 Letter to sent to Mr Pedrim confirming council s position Sept 19/96 EC #27 Letter received from AB Environment acknowledging M.D letter of Aug 27/96 Reported Yvonne Braconnier has requested since M.D does not want area this land be re purchased back from the province by her family Also reported this park is used a lot as a day use area Recommendation approved to write AB Environment advising the M.D would be interested in purchasing this property at a reasonable price with no sell back clauses attached Sept 30/96 Letter sent to Mr Wayne Pedram, AB Parks. Oct 3/96 EC #13 Recommendation for MD to take over park operations under the original conditions set by AB Parks with the understanding the province will never take back the park and further the Parks Committee look into solving in the most economical manner, the water problems at the park. Oct 8/96 CM p.2 Noted the terms set by the province are to ensure the park is not used for any other purpose than a recreation area. Oct 8/96 CM p.6 Motion approved to write to Mt Vernon Water Co -op requesting consideration for an extension to commit for a water service hook up at Braconnier Park due to negotiations regarding the transfer of this park not being completed Oct 15/96 Letter sent to Mt Vernon Water Co -op Oct 15/96 Letter sent to Mr Wayne Pedram Dec 20/97 Letter sent to Mr Pedram requesting an update. Jan 23/97 EC 419 Reported Mr Pcdrim has advised the transfer of the Braconnier Park to the M.D of Knechill has been initiated 11. Fire Aga•eements Acme Linden June 25/96 Tabled pending responses from towns and villages re June 18/96 Joint services letter Aug 27/96 CM p 8 Motion M.D fails to recognize Acme s good faith to advise Acme as the village has chosen not to enter into a Joint fire department with Linden and in light of the central dispatch system M.D has opted not to enter into an agreement with Acme and shall continue to fund Linden fire department. c.c Village of Linden Sept 4/96 Letter sent to Acme (c.c Linden) Sept 19/96 EC #26 Linden has sent letter expressing their concerns re change from 75% to 50% M.D funding and request meeting to further discuss Recommendation approved to schedule this meeting after the joint services meeting. Sept 27/96 Letter sent. Oct 30/96 EC #10 Linden has requested a meeting to discuss fare services. EC recommended Fire Committee of Mrs Lowen & Mr Boake meet with the village on Nov 25/96 Council approved recommendation Nov 8/96 Memo sent to Mrs Lowen & Mr Boake re meeting date Nov 26/96 CM p 7 Report on meeting presented. Motion approved for 50150 cost sharing of Linden fire costs to continence effective Jan 1/97 and further Linden be advised the M.D is still willing to cost share, on a 50150 basis a joint fare department between Acme and linden where the MD would contribute 50% of capital and operating costs and the villages jointly share the balance Further agreed Acme and linden and not the M.D., negotiate the Joint Acme Linden fare department JD /PENDING.DOC 4 z N • • PENDING FII.ESASAT FEBRUARY 11`h, 1997 Nov 29/96 Letter sent to Linden cc Acme 12. InyoicinL for Structural Fires May 28/96 Reported this issue had been brought up at the Mayors and Reeve's meeting by Mayor Joyce McDonald Linden Motion that a recommendation be put forth to all towns and villages that fire calls to structural fires be invoiced. Letter sent to all towns and villages June 11/96 Letter sent to all towns and villages requesting input and response July 18/96 No responses back Phoned all towns and villages and faxed copy of June 11/96 letter Aug 22/96 EC #9 Reported no response received from Three Hills nor Trochu. Aug 26/96 Letter lased to Three Hills and Trochu requesting response to June 11/96 letter Oct 8/96 CM p.9 Motion to table this item. Oct 22/96 CM p 1 Reported majority of jurisdictions are in favour of this invoicing. Motion approved for MD Fire Committee to arrange a meeting with the Fire Committees from the urban jurisdictions to further discuss this issue and set rates and that prior to this meeting the urban fire committees receive input re fire rates from their local Fire Chief Oct 24/96 Letters sent to all urban towns and villages in MD 13 Joint Services June 18/96 Letter to all towns and villages stating revised joint service position senior housing equalized assessment ambulance phase in 50150 per capita and equalized assessment until Jan 1/2000 at which time a review to determine impact, recreation to be negotiated separately Aug 13/96 CM p.5 Reported Three Hills Trochu Linden and Torrington have agreed to this compromise, Acme and Carbon have not agreed. Motion to send letters to Housing Authority and Anbulance advising majority of nninicipahties which fund these operations have agreed to this compromise and to request ambulance funding changes effective Jan 1/97 Aug 21/96 Letters sent to Kneehill Ambulance & Knechill Housing Corp (cc towns & villages). Sept 10/96 CM p.3 Agreed to invite all town & village councils to a joint service meeting Sept 19/96 EC #29 Recommendation to redraft joint service position for presentation to council Sept 24/96 CM p.5 Discussed joint services position and tabled for next Exec Comm meeting Oct 22/96 CM p.6 Motion approved in view of there being no recreation joint service agreements negotiated and in view of the MD wishing to show good faith towards these negotiations the 1996 budgeted amount of $70,000.00 for urban recreation grants be distributed amongst Three Hills, Trochu, Acme Carbon & Drumheller based on a percentage and average of the past three years grants and further a letter be sent to all towns and villages, indicating the MD s position good faith and hope these agreements can be successfully negotiated for next year Nov 26/96 CM p.6 Agreed the MD had established a joint service position on recreation from which to commence discussions and this position be a starting point for negotiations Recreation position based on Three Hills proposal, with MD changes to the calculation of revenues (all revenues to be included) and expenses (all expenses except debenture payments and interest) and that the MD propose to share 1/3 of 44 1% of the operating deficits of arenas and 115 of 44 1% of the operating deficits of pools or the pooling of all arena and pool deficits and paid on a per capita basis, with total per capita being the entire population of the MD and with the addendum these recreational facilities could be administered by a Regional Recreation Board Dec 2/96 Letters sent to towns and villages confirming joint service meeting to discuss recreation Three Hills Tuesday Jan 14/97 at 3:00 P M at MD office Trochu Tuesday, Jan 14/97 at 7.00 P M at MD office Acme Tuesday, Jan 14/97 at 8.30 P M. at MD office Carbon, Linden and Torrington Wednesday Jan 15/97 at 7.00 P M. at MD office Meetings held and recreation policy discussed see next item Recreation Grants and Recreation Policy/Threc Hills Recreation 14. Recreation Grants and Recreation Policy / Three Hills Recreation June 25/96 Approved 1996 Three Hills recreational grant in the amount of $22,000.00 as an unconditional grant Chnequc not issued yet. Aug 9/96 EC #10 Linden has forwarded two recreation proposals EC recommend copy be provided to each councillor and this matter be tabled until the next meeting Aug 27/96 CM p.8 Reported Linden had submitted a proposal for recreation funding Motion approved to table this itenn Oct 22/96 CM p.6 Recreation grants summarized and discussed. Motion approved in view of there being no recreation joint service agreements negotiated and in view of MD wishing to show good faith, the 1996 budgeted amount of $70,000.00 for urban recreation grants be distributed between Three Hills Trochu Acme Carbon, Drumheller, based on a percentage and three year average Oct 30/96 EC #14 EC recommendation to pay urban recreation JD /PENDING.DOC C U • E PENDING' FILES AS AT FEBRUARY 11l', 1997 grant Three Hills $28,000.00 Trochu $19,000.00, Acme $10,500.00, Carbon $8,700.00• Linden $0.00 Drumheller $2,500.00 and already paid to Torrington $1,294 46 EC reported approved by Council and letters and cheques sent out. Nov 5/96 CM p.5 Motion approved to table joint services (including Three Hills recreation proposal) for an informal discussion at the AAMD &C convention Nov 19/96 EC# 12 Recreation grants reviewed. Nov 26/96 CM p 1 Motion approved to pay $2,000.0 each to rural community centres in Wi mborne, Huxley and Swalwcll Nov 26/96 CM p. l Minimum Recreation Policy adopted A policy for a minimum grant for recreation purposes to urban jurisdictions that do not qualify for other recreational grants and this policy be based on a $2.50 per capita based on the population of the urban jurisdiction Dec 5/96 Letter and clicquc issued to Linden $1,407 50, letter sent to village of Torrington ($0.00 ) and cheques and letters to Swahvell Wimborne and Huxley Jan 14 & 15/97 CM p 1 8 14 Council approved recreation philosophy and this be the M.D 's preliminary position for the funding of operating recreation facility costs All towns and villages pool and arena deficits to be totalled All town and villages and M D of Knechill current population to be totalled and divided into total deficit This amount will be the maximum per capita deficit of the area M.D of Kneehill will pay maximum per capita deficit of irea to each town and village, based on urban population, to a maximum of M D of Kneehill's population % of area (44.1 %) of the total town or village deficit whichever is the lessor amount M.D of Kneehill will pay a minimum of $2.50 per capita to each town and village based on town and village population Recreational facilities could be administered by a Regional Recreation Board Definition of Deficit Operating revenue less M D of Kneehill grants to towns and villages and reserve usage. Operating, expenses less debenture debt, reserves and capital Jan 14 &15/97 CM p8 14 Council met with all towns and villages to discuss and present philosophy Jan 16/97 /letters sent to all towns and villages requesting their comments on the M.D s position Feb 6/97 EC #29 Reported Acme has advised it agrees in principle with M.D s position. EC recommend to table until all responses received. 15. AB Senior Summer Games April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid Committee in their bid to host the 1998 games in Three Hills and area Letter sent. April 25 /96Rceve Marz also sent letter of support. June 25/96 CM p.10 11 Reported Three Hills successful with their bid Discussion on golf Course Road re possibility of applying dust control on the road prior to the games July 9/96 CM p.8 Reported Three Hills Golf Course applying for CFEP (Community Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games. In preparing this grant the golf course had requested the use of the M.D name on the donation list for providing gravel and grader work in the amount of $2 450.00 with the clear understanding this has not been approved by the M.D council 16 Buffalo Jump Park Aug 13/96 CM p 7 Council discussed possibility of developing park for overnight camping etc. Discussed meeting with Carol Haley when she was next at M.D office to further discuss No dates have been set for Ms Haley to come to office Aug 27/96 CM p 4 Noted Glen Wagstaff would be arranging a meeting with Carol Haley MLA when she is next in MD office Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for Glen to meet with Carol when she is next in office, if Glen makes other arrangements to advise office Sept 16/96 Appointment made for Glen to meet with Carol Haley Sept 27/96 at M.D office (10:30 A.M.) Glen advised by phone Nov 5/96 CM p.1 Mr Wagstaff requested this pending item remain on pending report, noting Ms Carol Haley had indicated the province may be interested in some type of partnership with the municipality for the park operations Dec 10/96 CM p.2 Mr Wagstaff reported Carol Haley had inquired whether the MD would be willing in forming a partnership with the province to oversee the park Agreed MD was interested and further agreed to have the parks Committee of Councillors Wagstaff & Hanger prepare some recommendations Memo given to Councillors Hanger & Wagstaff 17. M.D. Flat Poles June 25/96 CM p 12 Building Comm reported costs for fibre glass poles $1280.00 each plus JD /PENDING.DOC PENDING FILE.SASAT FEI3RUARYII"'. 1997 GST Motion to table July 9/96 CM p.3 Agreed to explore option of making own poles Motion to table. ® July 23/96 CM p.2 Motion to table until information received Aug 21/96 Phoned Keith Smith to get prices for 2 flag poles at Keivers and 2 flag poles for office 18. MD Flag Donation to Community Centre July 23/96 CM p.2 Motion to donate MD flags to community centres for display inside their buildings Aug 9/96 EC #17 Otto to order twenty MD flags Aug 19/96 Memo to Otto Aug 22/96 EC# Otto reported (lag prices have increased from $65.00 to $88 70 each. Aug 27/96 CM p.2 Motion to sent letters to all community centres advising upon request, the MD will donate a municipal flag Sept 4/96 Letter sent to community centres requesting they advise prior to Sept 30/96 of they want a flag. Sept 6/96 Mt. Vernon Community Assoc. sent a letter advising they would like a flag Sept 9/96 Three Hills Rural Community telephoned and requested a flag Oct 3/96 EC# 18 Eight community centres have requested flags Approved recommendation for Otto to order 15 M.D flags and donate on to the 8 community centres ® Oct 15/96 Memo to Otto to order flags Advised flags have been ordered. Jan 14/97 Flags received and mailed to community centres * *RECOMMEND FILE THIS ITEM * ** 19 Knechill Housing Corporation Sept 10/96 CM p.3 Motion to approve, in principle council negotiate entering into an agreement with this Corporation to finance a loan for renovations at Golden Hills Lodge at an interest rate to be negotiated and subject to meeting all legislated requirements Sept 13196 Faxed information to Barry Sjolic and requested written opinion on loaning these monies Sept 13/96 Sent letter to Golden Hills advising of council s motion. Oct 22/96 CM p 7 Legal opinion received from Brownlee Fryett reviewed. Motion approved to write Hon Tom Thurber outlining MD's position and desire to loan monies and requesting his assistance in the interpretation of the legislature and specifically how this loan can be transacted. Oct 29/96 Letter sent to Hon Tom Thurber Nov 20/96 Letter received from Barry Sjolie inquiring about status of this file. Nov 25/96 Letter sent to Barry Sjohe advising MD awaiting information from AMA and requesting file to remain pending until further instructions Dec 10/97 CM p.5 Reported Tom Thurber has advised Mr Brian Magee Housing Advisor will be responding to this matter • Dec 10/97 Fax received from Mr Magee advising the Knechill Foundation is a non profit society under the AB Housing Act This letter was immediately faxed to Barry Sjolie Jan 14/97 Letter from Barry Sjolie requesting further instructions regarding this matter Jan 21/97 Letter and copy of Brian Magee's letter sent to Barry Sjolie Jan 23/97 EC #9 Reported letter received from Barry Sjolie advising neither the incorporating documents of the Knechill Housing Corporation nor the AB Housing Act talk in terms of the management body being a not for profit organization However Mr Sjolie believes there is a good argument in favour of this EC recommendation to advise Knechill Housing Corporation of this legal opinion and advise the M.D feels reasonable confident it can loan the money subject to meeting the other requirements set out I the MGA (advertising etc.) Jan 29/97 Letter scut to Knechill Housing Corporation advising of EC recommendation 20. AT &U Secondary Partnership Program Review Request Oct 8/96 CM p.3 Rob Penny & Mike Znak AT &U met with council to review various issues, including 75/25 partnership sharing of this program Motion approved to request AT &U to review these cost sharing arrangements Oct 15/96 Letter sent to Rob Penny 21. Divisional Boundary Changes Oct 8/96 CM p.2 Discussion re. going from 7 divisions to 5 divisions Motion approved to table for further discussions at the upcoming divisional meetings 22 Employee Retirement Seminar JD /PENDING.DOC 7 �co.,mo�a. -roJ L] • • PENDING FILES AS AT FE13RUARY 11'/, 1997 Oct 22/96 CM p.5 Reported requests received from some employees to hold a retirement preparation senunar Motion approved to hold a one day retirement seminar in Three Hills with Mr Rem Selles Retirenient/Life Challenge Ltd. for a maximum of 25 staff members and any councillors wishing to attend Dec 2/96 Letter sent to Mr Sclles requesting information and timetable Dec 17/96 Letter received tentatively scheduling seminar for Mar 20/97 Jan 9/97 EC #23 Date reported to EC EC recommend accept and file Jan 21/97 Letter sent to Mr Selles advising date is acceptable Jan 27/97 Letter and documentation received seminar scheduled for Mar 20/97 from 8:30 AM 4.40 AM 23. 1997 Divisional MeetinLs Nov 5/96 CM p 1 Motion approved to have Mr Vickery prepare a report on road damages resulting from road ban violations for the Divisional meetings Nov 7/96 Memo to Rick Vickery Dec 10/96 CM p.4 Mr Marz suggested possible dates for these meetings be Feb 10 14/97 Agreed to table until next meeting Jan 15/97 CM p 14 Dates set Mon Feb 10/97 Dev 4 &5 at Three Hills Community Centre, Lodge Room, Tues Feb 11/97 Div 1, 2, 3 at Carbon community Centre Wed Feb 12/97 Div 6 &7 at Wimborne Community Centre Jan 27/96 CM p.4 Agenda for div meetings approved joint services update transportation report ambulance report E911 update 24 Sharon Delorme Water Account, Swahvell Oct 22/96 CM p.8 Reported Ms. Delorme unable to pay outstanding water account ($139 73) and that she was no longer in receipt of Social Assistance Motion to table pending report from Mr Hoff Nov 5/96 CM p.6 Report from Mr Hoff that Ms Delormc trying to obtain work and confident she will be employed by Nov 15/96 Motion approved to contact AB Social Services, on behalf of Ms. Delorme to obtain information regarding this matter and further the water not be turned off until this information received Nov 18/96 Letter sent to AB Social Services Drumheller Nov 18/96 Letter sent to Ms Delorme advising of council's decision Dec 5/96 EC #14 Letter received from AB Social Services indicating it appears the water arrears are a result of money mismanagement and occurred when Ms Delorme was receiving Social Assistance. Recommendation approved to request Ms Dclormc keep her water consumption charges current and make arrangements to pay the arrears Dec 17/96 Letter sent to Ms Delorme advising her water would not be turned off providing she commenced payment on her current water charges in addition to making some payment towards the arrears balance She was requested to contact the M.D office prior to Dec 24/96 to make these arrangements Jan 9/97 EC #26 Reported Ms. Dclormc had not contacted the M.D office to make arrangements for her water account Recommendation to sent another letter advising this water account must be cleared up and paid in full by May 1/97 and failure to do so will result in the water services being turned off until this account is paid in full Jan 21 97 Letter sent Advising Ms Dclormc of the EC recommendation TRANSPORTATION PENDING ITEMS. 1 A &A PavinL Ltd. May 9/96 EC #46 Recommend letter and bill for 75% of legal costs be forwarded to Min of Transportation Legal fees paid to Ballem McDill $21 076.80 plus GST $1,474.81 for total of $22,551.61 In process of preparing letter requesting 75% of legal fees be reimbursed Aug 9/96 Letter sent to Hon Robert Butch Fischer Minister of Transportation requesting 75% of legal costs Aug 27/96 CM p.3 Mr Jeffery inquired whether anyone remembered who attended the 1995 Fall Convention meeting with Foothills, Torchinsky Steve West to discuss A &A. Noted Mr Jim Kiss, Executive Assistant was present Sept 19/96 EC #3 Min of Trans has sent letter advising current department policy does not allow for the payment of legal fees, however he would be pleased to further discuss at the Fall Convention JCJ is currently scheduling this meeting Oct 22/96 CM p.2 Motion approved to discuss A &A Paving with Minister at AAMD &C convention and a letter be drafted outlining concerns Nov 5/96 CM p.3 Letter reviewed. Nov 7/96 Letter finalized. JD /PENDING.DOC M4 C 0 • PENDING FILES AS AT FE13RUARY 111h. 1997 Nov 13/96 Meeting with Rob Penny and Minister at AAMD &C convention Minister to advise Jan 14 & 15/97 CM p 4 Reported Butch Fischer had responded to Nov letter and meeting and advises it was the M.D s choice to pursue contract cancellation therefore the M.D should fund the legal costs Motion approved to write to Mr Fischer expressing M.D s disappointment clarifying the reason the contract was cancelled, note the M.D has responded favourably with AT &U in down loading of services, etc and requesting reconsideration for ATU s share of legal fees. Jan 21/97 Letter sent to Minister 2 AAMD&C Petroleum Products Buyini, Group July 25/95 Motion approved to participate in this group buying. Various correspondence since then but to date, not yet operational we are still purchasing petroleum from Linden Co -op July 9/96 CM p.2 Mr Jcffery reported this group should be operational by July 16/96 Aug 9/96 Group has contract in place. Executive Committee recommending M.D go with group as financially benefittmg Aug 13/96 EC report approved. Aug 21/96 Letters sent to All Things Energy Linden Co -op (cc to Ken McLean school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising of same Sept 12/96 Letter sent to AAMD &C requesting school division have their own account and be billed separately for their fuel purchases through this group. Oct 1/96 M.D using Petroleum Products Buying Group to purchase fuel School Div Has separate account from the M.D for their fuel purchases ** *RECOMMEND REVIEW COSTS PRIOR TO APRIL 1/97 * ** (Management fees waived for first six months) 3 Schmautz Pit S '/: 20 -32 26 W4 Apr 23/96 Motion approved rental of lands to Rick Liebel from May 1/96 Apr 30/97 for total of $9,000.00 with $5 000.00 payable May 1/96 and $4 000.00 payable Nov 1/96 Jun 6/96 EC #17 Carrying on with plans for relocation of Torrington Rubble pit to this location and water table testing to be done (Survey has been completed and WC proceeding with subdivision) Jun 26/96 Letter from Barry Sjolie inquiring about this file. Jul 3/96 Letter to Barry advising M.D proceeding with water testing and upon receipt of provincial approval for the relocation of the rubble pit to this site we shall be proceeding with subdivision application 4 - PRFA Regional Mountain View /Knechill Water Stud Sept 12/95 Motion to request PFRA look into possibility of regional Mountain View/Kncehill water study Sept 14/96 Letter sent to PFRA no response Note PFRA is currently undertaking a Knechill water study S PFRA Well and Groundwater Survey Feb 27/96 CM p 7 Approval to extent well survey project to cover the entire municipality and to amend the CAESA farm based agreement with the ASB to include the well survey as a new project. Apr 9/96 JCJ #3 CAESA funding approved Apr 11/96 Receipt from CAESA $33,000.00 Jan 23/97 EC 48 Reported study should be completed by end of Feb /97 A portion of north east of MD left to do EC recommend accept and file 6. PFRA Preliminary Engineering Design Three Hills South & East Area Oct 8/96 JCJ #2 Reported PFRA at no cost to MD would like to do preliminary engineering design to tic in with existing CAESA well survey program Oct 15/96 Letter sent to PFRA advising council approves 7 Bleriot Ferry transfer from AB Transportation June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U looking at transferring Bleriot Ferry JCJ requested Ivan keep us informed nothing further reported. July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about this matter Aug 26/96 Letter sent to Rob Penny requesting update. Sept 19/96 EC #1 AT &U has advised province proposes to transfer ferry to local jurisdictions ASAP Prior to transfer AT &U proposes to replace existing ferry Drumheller Reg Chamber of Dev & Tourism has expressed an interest in operating this facility Recommendation approved to write AT &U requesting ferry usage and cost information, letter to Drumheller Reg. Chamber of Dev Advising M.D interested in attending their meeting on Oct 15/96 letter to Starland inquiring about their intentions regarding this ferry JD /PENDING.DOC 11 C C� J • PENDING FILE.SASAT FEBRUARY ]If ", 7997 Sept 26/96 Letters sent Oct 4/96 JCJ attended meeting at Starland with Badlands, Starland, Drumheller Drumheller Regional Chamber of Development & Tourism and AT &U Given Discussion Paper from Chamber of Dev & Tourism Reviewed all tourist attractions in the area Advised Chamber of Dev & Tourism arranged meeting with various provincial Ministers on Oct 15/96 to discuss their proposal to take over the operations of the various tourist -attractions Oct 8/96 CM p.4 Motion approved to fax letter to Chamber of Dev &Tourism with copies to Starland, Badlands Drumheller advising MD feels premature to meet with Ministers need more discussions with stakeholders Oct 8/96 Letter faxed. Oct 22/96 CM p.2 Reviewed letter from Starland and Klondyke Ferry agreement. motion approved to met with Starland prior to meeting with Hon Butch Fischer, at AAMD &C convention, and to have Starland and Kneehill jointly discuss this issue with the Minister at the convention. Nov 5/96 CM p.4 Motion approved to table this matter until discussions with Starland. Nov 12/96 Met with Starland. Agreed Kneehill on behalf of both municipalities negotiate with AT &U regarding the administration and operation of the ferry Nov 12/96 Letter drafted to Minister advising of Knechill /Starland consensus Nov 13/96 Meeting with Rob Penn) and Minister also Starland present. Presented letter Nov 19/96 EC #4 Recommendation to invite Rob Penny to meet with Road Committee to negotiate terms of this ferry agreement Recommendation approved Nov 29/96 Letter sent to Rob Penny Jan 9/97 EC #17 Reported Road Committee and John met with Rob Penny on Dec 19/96 to discuss terms of agreement Mr Penny will be drafting an agreement and getting back to us Jan 14& 15/97 CM p.4 Reported Butch Fischer had responded to letter and meeting during Nov AAMD &C Convention and acknowledges the M.D.s of Starland and Kneehill have agreed Kneehill on behalf of both Jurisdictions will negotiate terms for the administration and operation of the ferry 8. Mt Vernon Water Co -op Proiect Issues Aug 9/96 EC #9 Request from Co -op to place water pipeline in road allowance ditch Recommendation approved to revise current pipeline crossing A/G to address and apply to this water project. Aug 13/96 CM p.2 Public Utilities Agreement for Low Pressure Water Distribution Pipelines approved, as presented Aug 21/96 Letter and A/G sent to Co -op Aug 22/96 EC #3 Co -op has requested price from M.D to do the reseeding in the ditches 55 km Exec Comm recommended this matter be referred to Council Aug 27/96 CM p 1 Lonnie & Art requested to obtain rates for equipment rental for this work. Sept 5/96 EC# 16 Rcconunendation the rental rates for equipment rentals to the Co -op be set at the rates listed in the AB Road Builders Heavy Construction Assoc 1995 Equipment Rental Book less 5% this being the same rental rates for towns and villages as per M.D policy 13 14A. Sept 10/96 CM p. I Reported Vern Crawford had met with Lonnie to discuss the project and possibility of M.D being the contractor Lonnie advised Vern this would have to be a council decision. Sept 12/96 Letter sent to Co -op re rental equipment rates. Sept 19/96 EC #5 Co -op has inquired about renting the M.D pusher Recommendation this request be approved and the rental rate be as per policy 13 14A that being $125.00 per hour (includes pusher truck and 3 men) Sept 19/96 EC #15 Paul Van Doren inquired whether M.D would be interested in purchasing share in the Co -op for $14,000.00 This would ensure hookup on the system at some later date. Recommendation to purchase share subject to clarifying the amount of water line footage included in this water hook up Sept 19/96 EC# 17 Town of Three Hills has approved a motion to pay Y2 of 1/3 of the Mt. Vernon water hook up costs at the Three Hills Airport Recommendation M.D only pay 1/3 of 1/3 of these costs as this percentage reflects the cost sharing arrangement for the airport (town 2/3 M.D 1/3) Sept 24/96 CM p.2 Discussion re council s principles re Co -op agreement and multiple hook ups for one hook up price Motion approved EC# 15 & #17 not be accepted and removed from report. Also agreed EC #5 re equipment rental rates was appropriate Sept 27/96 Letter sent to Co -op advising of rental rates for the pusher Dec 5/96 EC #2 Crossing agreement for low pressure water distribution pipelines signed by co -op and returned Recommendation to execute document 9. Resource Road Improvement Program June 25/96 CM p.12 Program announced and motion to have each councillor prepare a listing of possible roads that could benefit from this program July 9/96 CM p.6 Traffic counts requested along with information re volume of transportation and grain on these roads when elevators close July 16/96 AB Trans advised our share of project 20% and ATU share 80 %, maximum $500,000.00 July 23/96 CM p.4 Road priorities determined 1 ` Buffalo Jump Road for 1996 2 °a JD /PENDING.DOC 10 J 0 • E PENDING' FILESASAT FEBRUARY 111x'. 1997 Linden West for 1997 July 26/96 Applications submitted for Buffalo Jump and Linden West. Aug 6/96 AB Transportation sent letter acknowledging applications and will advise. Oct 17/96 EC #1 AT &U advised MD's application for funding for Buffalo Jump Road did not meet criteria traffic volumes and number of trucks did not meet eligibility criteria Recommendation to discuss and file and further to have Mr McCook discuss with Rob Penny at Convention Dec 10/96 CM p.2 Reported Buffalo Jump Road did not meet funding criteria Motion approved to submit Wimborne Road Project for funding under this program 10. Canada ALri Infrastructure Road Program July 9/96 CM p 5 Report of this program and motion to obtain information re grant (road counts, road impacts due to elevator closures etc.) July 17/96 JCJ memo to PWS to obtain information and traffic counts July 23/96 CM p 4 Possible roads eligible for this funding listed and staff to determine eligibility Aug 13/96 CM p.9 Motion to approve Wimborne Road (9 mile project) to be submitted for this funding, subject to meeting criteria Aug 16/96 JCJ memo to PWS Note to PWS to apply for this funding for Wimborne Road project 11 Waiar/Chamnion tour July 4/96 EC #8 Mr McCook to get further information July 23/96 CM p.6 Reported this would be a two day tour and agreed should be scheduled after Fall Convention 12. Highway 9 Functional Planning Study Aug 9/96 EC #6 Reported Torchinsky Eng Has been commissioned by AT &U to carry out a functional planning study for the upgrading of Highway 9 from the south limits of Drumheller to just west of SH 836 (37 0 km) to address vertical and horizontal alignments. Aug 13/96 CM p.2 No concerns expressed by council re environmental or otherwiseP.1o�"�" -S Sept 5/96 EC #15 Reported Torchinsky will be holding public information meetings "�aAy'w��Ks Requested to have Torchinsky keep PWS or Marylea informed on this issue 74'b 13. CN Suriilus Land Sales June 6/96 EC #5 Recommendation to have PWS contact CN and determine if any surplus lands in MD owned by CN and for sale would be of any use to MD Aug 20/96 Memo from PWS to Jen to write letter Aug 26/96 Letter of inquiry sent to CN 14 SH 806 Protect and SH 583 concerns July 23/96 CM p.3 Problems re SH 583 overlay on old pavement structure reported. Concerns re SH 806 project expressed as base is very poor Agreed to draft letter and meet with ATU to further discuss. Aug 9/96 EC #8 Meeting arranged with Rob Penny to meet with council Oct 8/96 to discuss this matter Aug 13/96 PWS #4 PWS recommends wait for design and other information re SH 806 before writing letter Aug 27/96 CM p. l 45 Comments re road project and SH 806 road ban enforcement etc Oct 8/96 CM p.4 Rob Penny & Mike Znak met with council Discussed problems & concerns Motion approved to have Torchinsky Engineering provide estimates for 8.5 and 10.0 metre road width for SH 806 Oct 10/96 Letter sent to Torchinsky requesting these estimates for Nov 5/96 council meeting. Oct 22/96 CM p.2 Discussed road and safety concerns on SH 806 Motion approved to prepare letter for meeting with Minister ant AAMD &C convention Letter prepared and discussed with Minister Nov 13/96 Minister to advise Jan 14/97 CM p.4 Letter received from Butch Fischer ATU feels 8.5 metre width adequate for traffic volumes ATU will address curves and rebuild to 10 metre width Motion approved to propose to ATU the MD undertake at its own cost the widening of this project to a 10 metre width, except for the hill cuts and curves ATU be responsible for the costs to address the lull cuts and curves and the required culvert/pipe ATU be fully responsible for the overlay of this project and share the base course costs under the arrangements of the partnership program (75/25) Jan 21/97 Letter sent to Minister outlining M.D proposal IS. SH 837 in SE 27 29 21 W4 Erosion Problems Oct 8/96 CM p.4 Problems of erosion, sluffing and slides discussed with Rob Penny and Mike Znak. AB Environment concerns discussed. especially the M.D 's dumping of slide materials into the river Agreed to get engineering data and discuss with Ministers at Convention. Oct 15/96 Letter to ATU Red Deer, requesting road designs for this portion of road JD /PENDING.DOC 11 SAP, /oF IYI„aar�.s �eor,��maoa�ea 7G,rr 7a Hrar PENDING' FII,E,SASAT FEBRUARY 111x', 1997 be sent to Torchinsky Oct 30/96 EC #1 Reported John and Lonnie met with AB Environment to review erosion problem AB environment has recommended MD apply for grant to undertake an engineering study to determine impact if any from the dumping on the river habitat Nov 7/96 Letter prepared for Ty Lund and also letter to Butch Fischer Nov 12 & 13/96 Met with Ministers at Convention and discussed this issue Jan 14/97 CM p.4 Response received from Butch Fischer advising it would be inappropriate for his department to commit to any level of participation prior to reviewing the results and recommendations of the study to be undertaken by AB Environment 16 Gravel TestinL Request County of Mountain View 5 or 8 -31 26 W4 (Vic Thiessen) Sept 16/96 Letter requesting permission to test for gravel at this location faxed to Mountain View Sept 16/96 Fax received from Mountain View giving permission for this testing 17 Lorrin BacrL WeiLh Scale July 23/96 CM p.5 Request received from Mr Bacrg for two approaches off SH 806, at his residence SE 30 30 -25 W4 He is proposing to install a weigh scale for community use. Motion approved to table until appointment can be made for Mr Bacrg to meet with council to further discuss. Aug 13/96 CM p 8 Inquiry received from Mr Bacrg re SH 806 project and whether the road would be widened by his residence as lie is planning a weigh scale at this site. Motion approved to extend SH 806 project approximately 1 '/2 miles south of correction line. Mr Baerg would also like to meet with council after harvest to discuss weigh scale proposal Aug 21/96 Letter sent to Mr Baerg advising him of project extension and requesting he contact MD after harvest to arrange meeting Feb 6/97 Letter sent to Mr Baerg requesting him to advise re status of this matter 18 Lorrin BacrL Rcqucst to move temporary approach SW 29 30 25 W4 Aug 13/96 CM p.8 Mr Boake reported Mr Bacrg has requested permission to move his temporary approach abutting SH 806 at SW 29 30 25 W4 700 feet south to accommodate a business that has purchased a lot from lum Motion approved to table this request until more information is received from village of Linden and Mr Bacrg Feb 6/96 Letter sent to Mr Baerg requesting him to advise re status of tlus matter 19. CP Rail N'' /1 12 29 22 W4 Hamlet of Hesketh Permission to install culvert Sept 25/96 RC #5 Road Committee reported the road into B.G Naylors Pt. NE 12 29 22 W4 is on a natural water course and in the spring and winter gets into very bad shape Committee recommends MD check with CP to use abandoned rail bed for access into Naylor's property Oct 15/96 Letter written to CP Rail Jan 23/97 EC #3 CP has advised there is currently a lease on this property EC recommended a policy The M.D of Kneehill will pay fifty percent (50 %) of the costs, to a maximum of $15,000.00, to build a road, to M.D standards, on undeveloped road allowance for a ratepayer requesting a road to access a residence, providing these road construction costs are included in the M.D of Kneehill budget and the work will be undertaken by a bid contractor This policy will be included as an addendum to the planning process 20. SH 836 Culvert West of SW 20 -30 22 W4 Oct 8/96 CM p 7 Reported Mr Gordon Snell has built a dam on the land he rents at SE 20 30 -22 W4, and this will divert the natural path of the water from the culvert on SH 836 at this location. Motion approved to request AB Environment Water Resources to investigate this situation. Oct 15/96 Letter sent to Mr Kent Berg AB Environment. Dec 10/96 EC #5 Mr Kent Barg AB Environment has inspected this site and will be referring this matter to the departments Enforcement Committee, with the objective to have this matter resolved prior to spring run off JD /PGNDING.DOC 12 7'Ask 11 PUBLIC WORKS SUPERINTENDENT'S REPORT TUESDAY, FEBRUARY 11TH, 1997 1 The graders are moving snow back in heavy areas as much as they can The tractor is working with the divisionals 2 On real bad roads where the graders didn't get the snow back we have the high hoe pulling and throwing it back 3 The gravel boys should have another week at McNairs then they will be moving into Torrington 4 With the nice break in the weather, the shop is busy working on other equipment rather than graders for a change 5 With the letter from Butch Fischer advising us that government funding will be provided on 9583 east of Three Hills I would like to start the ball rolling now with Torchmsky and Alberta Transportation and Utilities ir PUBLIC WORKS SUPERINTENDENT 3