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HomeMy WebLinkAbout1997-01-27 Council MinutesIs a L] MD OFIC No. 48 COUNC January 27t ", 1997 A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street, Three Hills Alberta, on Tuesday, January 270' 1997 commencing at 8 30 A.M The following were present for the meeting Reeve Richard Marz Division Four Councillors Marylea Lowen Division One Robert E Boake Division Three James M Hanger Division Five Richard M Vickery Division Six Administrator John C Jeffery Jennifer Deak, Assistant Administrator, was also present and recorded the minutes Councillors Hoff and Wagstaff were absent from the meeting Reeve Richard Marz called the meeting to order at 8.30 A.M Mr Vickery requested the addition of item #15 Recreation Joint Services to the agenda Mr Boake moved approval of the agenda with the above noted addition CARRIED Mr rickery moved approval of the Jan 14'x` and 15'4, 1997 council minutes. CARRIED Mr Jeffery s report was presented Mr Jeffery read the Jan 17/97 letter received from Mr Clayton Lobe, Denizen Developments Inc., regarding the redesignation of the NW & SE 18 32 23 W4 and the M.D 's draft response to this letter A discussion followed on the process of redesignation and (mis)understanding of the planning process especially redesignation and subdivision procedures It was agreed to have Mr Cunningham and Mr Rusling prepare an easy to follow draft of questions that could be asked at a Public Hearing for redesignation Mr Hanger requested direction from Council regarding the correspondence he had received from Mr Lobe, correspondence that had not been shared with the rest of Council It was noted this letter, received after the closing of the Public Hearing, could be introduced as information to the subdivision application Mr Vickery moved a response be made to Mr Lobe's letter explaining the Public Hearing process for redesignation and this response be presented to the Executive Committee and signed by the Reeve and further, Mr Lobe be invited to make an appointment with Council to present, to the ivhole of Council, the letter he had sent to Mr Hanger CARRIED Mr Hanger moved approval of Mr Jeffery's report. PRESENT CALL TO ORDER ADDITION TO AGENDA APPROVAL OF AGENDA APPROVAL OF MINUTES JCJ REPORT P%ra 71/— g,4", , Ime, o- PZ -4,04a DAP'7 LOBE LETTER RE. REDESIGNATION Nw& sw18 -32- 23-W4 APPROVAL OF JCJ CARRIED REPORT Executive Committee Report was presented EXEC COMM Under Executive Committee #3, a discussion followed on the recommended policy to build REPORT roads at ratepayer's requests, on undeveloped road allowance Discussion included servicing and maintaining roads, encouraging people to build residences in locations that are easy to access, not in remote areas, the dwindling gravel inventory in the M.D and the need to advertise, at the planning and development process, the M.D 's road building policies Mr Marz recommended this subject be discussed at the upcoming Divisional Meetings Mrs. Lowen moved to approve the Executive Committee recommendation to adopt a ROAD BUILDI1yG policy that the M.D. of Kneehill ivill pay fifty percent of the costs, to a maximum of POLICY JDMIN I H E 0 M D. OF KNEEHILL No 48 COUNCIL MINUTES January 27t ", 1997 $1 5,000 00, to build a road, to M.D standards, on undeveloped road allowance fora Puts ratepayer and further these road construction costs be included in the MD budget, the work be undertaken by a bid contractor, and this policy be included as an addendum to ROAD BUILDING the planning and development process, and further this issue be placed on the agenda POLICY for discussion at the upcoming Divisional Meetings CARRIED Pte' -" LxWA Mrs Lowen moved approval of the Executive Committee report. APPROVAL EXEC CARRIED COMM. REPORT Mr Hanger moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Marz, Lowen, Boake and Hoff (if APPROVAL OF available) ACCOUNTS CARRIED The December bank reconciliation and cash comparison reports were presented Mr Vickery moved approval of the December bank reconciliation and cash comparison APPROVAL OF reports, as presented BANK & CASH CARRIED REPORTS Mr Jeffery reviewed the highlights of the December 13/96 Agricultural Service Board minutes Mn Vickery moved approval of the Dec 13196 Agricultural Service Board minutes, as APPROVAL OFASB presented MINUTES CARRIED F m,04er Mr Marz reported he had met with Mr John Fast, President Acme Seniors and other Acme senior representatives who were requesting the reinstatement of the transportation grant to seniors and information on possible revenue /grant sources for repairs to their seniors building It was noted the provincial transportation grant was no longer available ACME SENIORS A discussion followed on the amalgamation of seniors benefits, including the property tax REPORT& benefit, into the Alberta Seniors Benefit , which is a means tested benefit administered by REQUES the province Mr Marz noted the Senior Outreach program is a program established to assist seniors in the area and the M.D could consider contributing some of its FCSS funds to the Seniors Outreach program It was noted the town of Three Hills was scheduling a point town, village and M.D meeting to discuss FCSS programs Mr Marz further noted Mrs Una Edwards, of the Seniors Outreach, is very knowledgeable in seniors benefits and matters involving seniors benefits should be referred to her Mrs Deak reported the seniors could apply to access either a Community Facility Enhancement Program (CFEP) or Wildrose Foundation grant through Carol Haley, the local MLA Mr Vickery moved a letter be sent to Mr John Fast, Acme Seniors, advising which ACME SENIORS programs are available, through the local MLA office, for the repairs to their building REQUEST CARRIED ,Z -, m,Sw-r AC 119 40141" u c q eoc Mr Boake moved approval of Mr Man's report CARRIED Mr Jeffery reported the town of Three Hills has scheduled the joint FCSS meeting for Wednesday, February 19/97 at the Three Hills Community Centre Meeting Room, commencing at 7 00 P M., and has requested confirmation of attendees from each JOINTFCSS jurisdiction Councillors Boake, Hanger, Lowen and Marz indicated they would attend this MEETING DATE meeting, Councillor Vickery noted he had an ambulance meeting scheduled for this date A request was made to contact Councillors Wagstaff and Hoff to determine if they will be 2'oY A--r attending and advise the town of same Mr Jeffery reported the Spring '97 AAMD &C convention has been scheduled for March 31 MIMIN 2 r r d 8 H 11 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES January 27t ", 1997 April 2/97 in Edmonton Mr Boake moved approval for all councillors and authorized administration staff to AAMD &C SPRING attend this convention. CONVENTTON CARRIED A recess was held from 9 55 A.M 10 10 A.M Mr McCook, Public Works Superintendent, was present when the meeting continued Mr Vickery was not present when the meeting continued The 1997/98/99 proposed Road Program and project priorities report was reviewed Mr Hanger moved to accept this report, as presented CARRIED Mr Vickery re entered the meeting time 10 15 AM Mr Jeffery reported AB Transportation & Utilities now requires the municipality, in addition to the engineer sign the approval for acceptance certificates for projects under the Partnership Program and has requested the M.D sign the acceptance certificates for the SH 583, SH 585 and Three Hills Airport projects Mr Boake moved the M D. of Kneehill sign the approval of acceptance for the road projects under the Partnership program when these projects are completed and approved by council, CARRIED The Public Works Superintendent report was presented Under report item #3 it was reported the town of Three Hills had requested the use of the M.D hoe and operator to address a water line break last Saturday Arrangements were made to have an operator available but the weather was so cold ( 40 C) the hydraulics on this machine would not work and the M.D could not respond and supply this equipment It was noted, in the past the town had provided space in its shop, for the storage of this machine, on the understanding it would be available for use by the town, to address such emergencies as water line breaks The town had not offered this storage space in their shop this year It was noted this could be an oversight on the town's part as there had been several personnel changes in their organization including their public works superintendent It was agreed all jurisdictions needed to work together, cooperate and share knowledge and services with each other Mr Boake moved Mr McCook contact the town of Three Hills and explain why the M.D could not respond to the town's request for the M D high hoe and operator services at their recent water line break and further, inquire whether the M.D could store this equipment at the town's shop so that it can be available and better respond to such emergencies in the future. CARRIED Under report item #4, regarding the concerns about snow build up at the railway crossings, it was noted the M.D has no authority nor permission from the railway company to enter their property to clear the snow Both CN and CP have scheduled a work crew in this area next week to address these concerns A discussion followed on the possibility of having the abandoned rail lines removed at road intersections so that the road surface can be smoothed out It was agreed it would be advantageous to address this matter especially for the upcoming road projects Mr Vickery moved a letter be sent to both CN and CP requesting the removal of their rail lines at the road intersections, with emphasis on those roads affected by the road MIMIN PR'S INTO MEETTNG 97/98/99 ROAD PROGRAM A'7J 4AAJ ACCEPTANCE CERTIFICATE RE.. ATUPARTNERSHIP PROGRAM s,4,� �7'o 7e A7r PWS REPORT THREE HILLS REO UEST FOR MD HOE & MD REQ UEST TO USE THREE HILLS SHOP TO STORE HOE L�7>ec S�7 SNOWBUILD UP AT RAIL LINE INTERSECTIONS REQUEST FOR RAIL LINE REMOVAL AT INTERSECTIONS 1Er�� �J77 aGA 3 r] 7 0 u M D OF KNEEHILL No 48 COUNCIL MINUTES January 27th, 1997 program. Mr Vickery moved approval of the Public Works Superintendent report. Mr McCook left the meeting time 10 40 A.M. CARRIED APPROVAL OFP" CARRIED REPORT P" OUT OF MEETING Mr Jeffery reviewed the agenda for the upcoming divisional meetings Report items include Reeve's report, point services update, transportation report Kneehill Ambulance report and E911 update It was noted to include the M.D 's road building policy as approved early in the meeting on this report A request was made to include snow fencing on the DIV MEETING transportation report It was noted the purpose of the divisional meetings was to meet AGENDA ratepayers, consult and discuss matters and receive input on future directions and policies Mr Hanger moved to accept and file. CARRIED Mr Vickery reported he had spoken with Mr Phil Frere, councillor, town of Trochu, about the M.D 's proposed operating recreation grant to the towns and villages Mr Frere had PHIL FRERE expressed some concerns regarding the M.D 's Jan 20/97 letter regarding this issue The CONCERNS RE, letter refers to the M.D 's `proposed policy throughout until the final paragraph which PROPOSED refers to the M.D 's `policy', not proposed policy' This has been interpreted as if the RECREATION policy is not proposed but rather the M.D has the policy already in place Mr Vickery also POLICYLETTER noted Mr Frere had requested a grant calculation for the three arenas A request was made 10,4.40 to contact Mr Frere to ascertain the exact information he required JCJ OUT OF Mr Jeffery left the meeting time 10 55 AM MEETING The meeting then recessed until 1 10 P M RECESS Mr Jeffery reported all towns and village administrators had been contacted about the Jan REVISED LETTER 20/97 letter regarding the M.D 's proposed point service policy and a revised letter, with the RE PROPOSED inclusion of `proposed policy in the last paragraph, was being faxed to all towns and RECREATION villages POLICY &1��E7�d Mr Jeffery requested all councillors contact Mrs Laurie Brosseau regarding supplies for DIVISIONAL their divisional meetings METING SUPPLIES Mr Marz reported he and Mr Hanger had attended an Arena Re development Committee meeting on Jan 23/97 This meeting discussed the Phase 2 construction which was the new ice surface and bleachers Cost estimates for Phase 2 not including contingency, project management or contracting fees is $407 316 90 including GST The RCMP have outlined parking problems at the west side of this facility that should be addressed The committee ARENA has reported scheduling for Phase 2 will probably not take place this spring, the 1997 trade REDEVELOPMENT fair has already been booked Mr Marz noted he advised this committee the M.D COMMITTEE equipment has only a small window of opportunity to undertake any work on this project, REPORT March and April are preferred times as the crews are out on road projects after this date Mr Marz then reviewed the cost estimates for the demolition and removal of the existing bleachers arena floor, permafrost and the supply place and compact of subgrade fill estimated at $56 810 00 material and labour It was noted the M.D or volunteers could undertake this work Mr Jeffery noted the M.D had the equipment to haul materials but ARENA REDEV had no expertise to compact the subgrade fill A discussion followed on the M.D 's REFERRED TO commitment to this phase of the project Mr Jeffery reviewed the M.D 's capital recreation NEXT MEETING OY6 policy A request was made to have the file information on this matter available for the next council meeting RECESS FOR PUBLIC HEARING Mr Boake moved council recess in order to hold the Public Hearing scheduled for 130 JD/MIN 4 I !I r� E rill 0 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES January 27t ", 1997 PM Mr Vickery moved the council meeting reconvene. " 1 1 RECONVENE Mr Alex Cunningham, M.D Development Officer, Mr John Rusling, M.D Planner and CUNNINGHAM, Mrs Myrna Bauman town of Three Hills councillor, were present when the meeting RUSLING & reconvened. Time 2 00 P M BAUMANINTO MEETING Mr Boake moved first reading to Bylaw #1367, this being the bylaw to amend the MD. Of Kneehill Municipal Development Plan CARRIED Mr Hanger moved second reading to this bylaw .. 1, Mr Vickery moved third reading be given to this bylmv at this time. CARRIED UNANIMOUSLY Mrs Lowen moved third reading to Bylaiv #1367 A discussion followed on the requirements for urban jurisdiction approval for certain types of developments within a specified radius of an urban centre Mr Rusling noted the requirement was within one mile of a village, two miles of a town and five miles of a city and that the urban centre must approve the specified development, with any appeal going through the municipality s Subdivision and Development Appeal Board i Mrs Bauman and Messrs Cunningham and Rusling left the meeting - time 2.30 P M Mr Vickery moved the meeting adjourn Time 2.30PM JD/MIN r VA V VA _.fit ,�- 4ininici a Ad rator P CARRIED BYLAW #1367 MUNICIPAL DEV PLAN AMENDMENTS &L--Ij 04'1,f ADJOURNMENT 5 I E. E'r JOHN C JEFFERY REPORT January 14 - 27`h, 1997 REPORT Balance Forward $000 1 Jan 16/97 Discussed Clayton Lobe /redesignation issue with Glen Scott, Brownlee Fryett He advised Jim should have returned package unopened and failing that, we handled the situation in the best way possible by recording Jim and the information out of the meeting Balance Forward CORRESPONDENCE. $000 1 Jan 14/97 Receipt #0026060 $177 00 - AB Fines 2 Dec 31/96 & Jan 15/97 AB Gazette 3 Jan 15/97 letter from AB Public Works re Information and Privacy '97 Conference April 28 29/97 in Edmonton 4 Jan 15/97 FCM letter re International Development Week 1997 5 Jan 15/97 FCM letter, reviewing FCM s accomplishments over the past year 6 Jan 1997 David Thompson Health Region DHR New Trails newsletter 7 Jan 1997 Municipal World magazine 8 Jan 13/97 Centra Gas letter advising of recent developments and increases to natural gas rates 9 Thank you card from Myrna and Brian Bauman (sympathy card & flowers sent to family) 10 Thank you card from Scott and Sylvia Jardine (Three Hills Fire Dep t) for invitation to M.D Christmas party 11 Employment Opportunity Parkland County Assistant Manager Financial Services 12 Employment Opportunity Town of Okotoks Corporate Services Manager 13 Employment Opportunity County of Barrhead Assistant Agricultural Fieldman 14 Seminar advertising The Conference Board of Canada Rethinking Data From Accountability to High Performance in the New Public Sector 15 Semmnar advertising Electricity Restructuring Is it Working? 16 Seminar advertising Evelyn Wood Reading Dynamic for Business Professionals 17 Seminar advertising Stress Management for Women 18 Advertising Executerm Insurance 19 Advertising - The Financial Post 20 Advertising The Skiing Louise Group 21 Advertising J S Bryant Recreation Equipment Distributors 22 Advertising Business Development Bank of Canada 23 Advertising Winter 1997 Daytimer catalogue 24 Jan 13/97 Red Deer Advocate newspaper 25 Jan 8 & 15/97 The Olds Albertan newspaper 26 Jan 14 & 21/97 Highway 21 newspaper 27 Jan 22/97 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS: Nil Minute /jejmport.doc 1