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HomeMy WebLinkAbout1997-01-09 Council Minutesi ii EXECUTIVE COMMITTEE REPORT - January 9th, 1997 i i i The Executive Committee of Richard A. Marz Richard M Vickery and Otto Hoff met on ® Thursday, January 9 "i, 1997 at the M.D of Kneehill office in Three Hills, commencing at 9.05 A M Mr John C Jeffery Administrator and Mr Lonnie McCook Public Works Superintendent were present and also Mrs Jennifer Deak, Assistant Administrator who recorded the minutes i The following items were reviewed 1 Letter from Mr. Ted (Edward) Gibbs Mr Gibbs has send letter and bill advising, on January 1/1997 between 8 00 A.M. and 10 00 P M., he pulled seven vehicles from the ditch and requesting reimbursement at $25 00 per vehicle for a total of $175 00 Mr Gibbs feels, as the roads were not plowed in excess of 16 days, this request is not unreasonable !j The Executive Committee recommends a letter be sent to Mr Gibbs providing the dates the roads were plowed, suggesting drivers should drive according to the conditions of the road and further suggesting Mr Gibbs bill the owners of the vehicles which he out the ditch his pulled of for services 2 December 31/1996 Gravel Inventory The December 31/1996 ending gravel inventory has been calculated A total of 9,752 cu yds of gravel are to be written off The largest write off is at the 21 & 27 stockpile (6,410 cu yds of 3/4 ") A total of 84 123 cu yds have been hauled to this stockpile site since it was last at a zero inventory The write off reflects 7 62% of total inventory The Executive Committee recommends the approval for the gravel write off to reflect V,� the December 3111996 ending inventory 160,512 cu yds 3. AB Transportation discussions with Hon Butch Fischer re. SH 806, SH 837 and A &A Paving To date, no response has been received from the Minister regarding the above noted issues, discussed with him during the November convention ,, ✓Eo The Executive Committee reconunends a letter be sent to the Hon. Butch Fischer requesting a response to the concerns, regarding the above noted matters, as discussedP`"`S or'n „'xs with him (luring the November AAMD& C convention. Mr McCook left the meeting - time 9 20 A.M. 4 Olds College Farm Management Computer Course Mr Jeffery reported permission had been given to Olds College to use the downstairs �,q,,,o/q- P-'b meeting room in the M.D office Jan 13,14,16,20 2123 27 28,29 and Feb e'° 4io"o 3,4,5,10,11,12 18 & 19/1997 to hold a farm management computer course Councillors 00x� Marz, Lowen and Hanger have agreed to this arrangement on a no charge basis �P2 °F M .W-ms F� The Executive Committee recommends to concur with this arrangement 5 Recreation Joint Services Mr Jeffery reviewed the recreation point services, applying the M.D 's point service philosophy of per capita pooled cost sharing and also the agreed upon recreation negotiating starting point as agreed at the last council meeting based on principles 1,2,3 &4 of the Three Hills recreation proposal The committee compared the operating C: /MD/Minute/EC.doc Page 1 4010, 1 EXECUTIVE COMMITTEE REPORT -January 9t", 1997 deficits of the facilities, discussed the funding of deficits and how this approach does not encourage efficiency- compared ice rental rates in the city with the rural facilities, discussed the need to have input into the recreation operations, especially if the M.D is funding these operations discussed the concept of a regional recreation board the need to makinL the urban centres more aware of the operatin, costs of each other's facilities especially if all operating costs are pooled together It was agreed the M.D 's position is for per capita funding with all facility operating costs pooled together A discussion followed on the four principles and how they do not conform with per capita pooling of costs A request was made to have Mr Jeffery revise his report to ensure all revenues and expenses were reflecting the same things, use 1995 recreation figures and exclude the M.D grant from revenues and from expenditures exclude debenture and capital, pool all deficits and share costs on a per capita basis The Executive Committee recommends the pooling of all recreational operating deficits and funding of same on a per capita basis and using the nunitnum recreation grant policy and promoting a regional recreation boarrb 6 Budget Comparison Report Dec 31/1996 (as at Jan 6/97) Mr Jeffery reviewed the budget comparison report, noting this report had been prepared prior to any year end adjustments The Executive Committee recommends a copy of this report be given to each councillor 7 Linden Rubble Pit Mr Don Henry attendant at the Linden rubble pit, has tendered his notice, effective Jan 31/97 Mr Jeffery has discussed with Mayor Joyce McDonald, village of Linden, the village hiring a new attendant and taking over the operations of the site and billing Acme and Kneehill for their share of costs To this end, information regarding sharing agreements, pit costs, fob description etc have been sent to Mayor McDonald who will be discussing this matter with the Linden council at their next meeting The Executive Committee recommends to accept and file. 8 Minimum Tax The issue of a minimum tax levy of $25 00 per parcel of land was deferred to the first Jan/97 meeting Both CN and CP have requested this minimum tax levy be cancelled The Executive Committee recommends no changes to the minimum tax levy 9 AAMD &C meeting with the M D of Kneehill Mr Jeffery advised Messrs Roelof Heinen, Larry Goodhope and Bob Anderson, AAMD &C representatives, would be meeting with council April 8/97 at 10 00 A.M It is part of the AAMD &C's mandate to meet with all members during the year The Executive Committee recommends to accept and file. 10. AAMD &C letter re. National Infrastructure Program The AAMD &C has advised the federal Auditor General has released a report which is highly critical of the national infrastructure program, focusing criticism on certain questionable expenses such as ski lulls and golf courses, which account for one half of one percent of total program expenditures The AAMD &C notes this program has infected more than $6 billion into local infrastructure across Canada and encourages municipalities C:/MD/Mmutc /EC,doc Page 2 SreP l +-2 nvm,,,W> _d,tM/p d /APP -r ✓i-W 'fACC Grp Zoc rA^kYS s 4orp480 f mm)# irs F� ffOVA6AV F4-- i 1J 0 0 EXECUTIVE COMMITTEE REPORT - January 91h, 1997 to convey their support to this program and its benefits at the local level to local media, MLA's and MP's The Executive Committee recommends to accept and file and further, should any future funding become avadable Guider this program, these fiords be used towards the infrastructure of the municipality 11 Assessment Anneal Survey A survey, conducted Dec 9/96, on assessment appeal fees has been received Some municipalities charge a higher fees for non resident assessment appeals than for resident fees, the M.D charges $25 00 per parcel for all assessment appeal fees Fees range from $10 00 to $200 00 for resident appeals and from $20 00 to $500 00 for non resident appeal fees The Executive Committee recommends no change in the M.D assessment appeal fee- 12 Municipal Government Board Code of Ethics and Conduct The AB Municipal Government Board has forwarded for review and comment a draft "Code of Ethics and Conduct' for the Municipal Government Board and requested any comments or suggestions for this draft be forwarded to their offices by Dec 31/96 The Executive Committee recommends to accept and file. 13. Ministerial Order for Separate School District in the M.D. of Kneehill The M.D has received documentation regarding the Ministerial Orders for the establishment of the Beveridge Lake East View and Kern Roman Catholic Separate School Districts, all part of the Drumheller Roman Catholic School District The School Act requires the Board of a separate school division to submit, before Dec 1/96, to the local municipality, a list of the separate school electors No list has been received In the year a list is received the M.D must mail notices to all ratepayers in the prescribed areas and obtain school support preference Then, the separate school board can requisition the M.D directly for its share of school taxes These taxes cannot exceed the provincial cap on education The M.D would then be paying its total school taxes (which could not be any higher than if paying to Just the province) to two authorities Because no notice was received by the Dec 1/96 deadline from the separate school authority, the M.D does not have to make any changes for the 1997 taxation year The Executive Committee recommends to accept and file. 14. Kneehill E911 Proposal Brenda Christie and Jane Allan have prepared an E911 proposal for local answer and dispatch Estimated costs are $198,603 20 for year one and $146,603 20 for year two It was noted the M.D 's preference and priority was for Red Deer call answer service Not all towns and villages have advised of their preference, Trochu agrees with the M.D , Acme and Linden prefer to stay with the current system and Three Hills, Carbon and Torrington have not responded It was agreed it would be preferred to have the entire municipality on the same system It was noted there were still committee meetings on this issue and after all meetings were completed a decision could be made The Executive Committee recommends to accept and file. 15. 1996 Christmas Party Report A total of 127 attended the 1996 Christmas party, including 34 from the fire departments, C:/MD1Minutc/EC.doc Page 3 F11-- a�EO ,Oy+Ay /; F� .s'� y,o2 of /Yiavrss 4U?, 11 q, /w o/ In "m fjrs i E 0 • EXECUTIVE COMMITTEE REPORT -January 91h, 1997 6 members at large from boards, 8 from the ambulance 9 from Mountain View Total costs were $3,435 00 The committee agreed this event and the summer fanuly golf tournament provided an excellent opportunity for rapport with the employees It was also agreed it was an excellent idea to try new things each year For example, the golf instead of the picnic and the entertainment at the Christmas party The Executive Committee recommends to accept and file. 16. AAMD &C Correspondence re "Effective Representation" The AAMD &C has forwarded a copy of the letter sent by President Heinen to the Grande Prairie Herald, regarding electoral boundaries and the editorial that prompted this response Mr Heinen has clarified and corrected some of the editorial comments regarding effective representation' noting this concept means all Albertans should have reasonable access to elected representation regardless of where they live It is further noted the Canadian courts, including the Supreme Court of Canada, have openly and strongly recognized the principle of "effective representation" The Executive Committee recommends to accept and file. 17 Bleriot Ferry On Dec 19/96 members of the Road Committee and Mr Jeffery met with Mr Rob Penny, AB Transportation, to discuss terms for the Bleriot Ferry agreement Mr Penny will be drafting an agreement and getting back to us The Executive Committee recommends to accept and file. 18 Letter from Town of Three Hills re 1996 Recreation Grant The town of Three Hills has expressed their sincere thanks to the M.D for the 1996 recreation grant and look forward to negotiating a new joint recreation funding proposal The Executive Coninuttee recommends to accept and file. 19 CN & CP Rail line assessments Mr Dunay has reported, due to new assessment rates, the approximate reduction in tax dollars received from CN will be $3,556 50 and CP $5,554 65 for a total reduction of $9,111 50 The Executive Committee recommends to accept and file. 20 Surface Lease Agreement - Bearspaw Petroleum SW 3 30 -21 -W4 Bearspaw Petroleum has agreed to renew the above noted surface lease for $1,800 00 per annum, renewable every five years, as proposed by the M.D and forwarded their annual lease payment The Executive Committee recommends the acknowledgement and agreement to these terms he signed and processed 21 AB Emergency Public Warning System - 1997/98 Authorized User Appointments The Emergency Public Warning System (EPWS) is a collaboration scheme in which broadcasters make their broadcast facilities available to authorized EPWS users to warn the public of mayor life threatening emergency situations that may require them to protect themselves and their families Access to this media is via individual authorized user codes C: /MD /Minute /EC.doc Page 4 f!�s F� P-4VAoi F� Aac�--Zsao L J C Cl EXECUTIVE COMMITTEE REPORT - January 9t", 1997 which are issued annually by AB Transportation & Utilities Disaster Service Branch. The EPWS has requested municipal councils complete the authorized user nomination form for this year It is recommended each municipality authorize three users for the EPWS Mr Jeffery Mrs Deak and Mr Cunningham are currently the M.D s authorized EPWS users All authorized users are required to attend an annual half day user training seminar The Executive Committee recommends Mr .1effery, Mrs Deak and Mr Cunningham Foes 119-,A67-0 be nominated as the autliorized EPWS users for the M.D of Kneehill and attend the -;5M -A" half day training seminar +,o JG� AxA w7� 22. 1997 Kneehill Women's Conference Mrs Joan Metzger has requested the ASB continue its sponsor the hall rental ($240 00 plus GST) for the 1997 Kneehill Women's Conference, scheduled for March 20/1997 In previous years the ASB had sponsored, and claimed back on the ASB grant, the hall rental for this event The M.D had previously committed to providing, at no charge, the use of the council or meeting room for approximately 2 3 hours for a select a session, for this conference �—.-rrae SAWr The Executive Committee recommends approval of this request to sponsor the Three 1& Aears, Pay Hills Community hall rental for this conference. 23. Retirement Preparation Seminar Further to the Oct 22/96 motion approving a one day retirement sernmar with Mr Rein Selles, Retirement/Life Challenge Ltd., for a maximum of 25 staff members and any councillor wishing to attend, a date of March 20/1997 has been proposed by Mr Selles for this course It was noted this seminar could be held in the lower level of the M.D building Mr Marz noted the Bethel Church has round tables the M.D could request the use of these tables for this seminar which prefers a room layout with round tables The Executive Committee recommends to accept and file. 24. Regulated Assessment Review %Cwuf /)1 --- h'I-Ar-c AB Municipal Affairs has forwarded a copy of the report of the Industrial Property Assessment Steering Committee The Regulated Assessment Review was initiated to examine issues surrounding the assessments that retain regulated rates The Farm Property Steering Committee report will be forwarded when the analysis is complete An analysts of the impact of the new assessment changes on the M.D has been provided The department is requesting comments and feedback on this report, using the Feedback Questionnaire, before March 31/1997 The Executive Committee recommends Mr Dunay, the M.D. assessor, review this documentation and report back to council prior to March 1997 25. FCM letter re Canada Infrastructure Works Pro ram The Federation of Canadian Municipalities (FCM) has advised the federal government has made an offer to the provinces to extend the Canada Infrastructure Works program to cover the 1997 construction season This offer represents $425 million in new federal funding, the program is 1/3 federal, 1/3 provincial and 1/3 local government contributions The provincial governments have not agreed to participate in this program yet and the FCM is working towards convincing all provincial governments to participate in the program and is urging a grassroots campaign to renew this program The Executive Committee requests the office check the total federal package of the previous Canada Infrastructure Program - is it the same as the new program ($$425 C:/MD/Minute/EC.doc Page 5 ,PEd�EJ EXECUTIVE COMMITTEE REPORT - January 9i", 1997 f-0 CV46 fiL7A'S %Ht �H FAnE r /7/ GP�3 11k,,oA /r10K 5 SH a[d �� a i y ✓o's r.5 sµs7S i✓ro�6fjf Pia✓ %r�in2. 33 i Delorme - Swalwell Water Account to the Dec 5/96 Executive Committee recommendation to request Ms Delorme to ;r current water consumption charges current and make arrangements to pay the a letter was sent to Ms Delorme on Dec 17/96 requesting she contact Mrs Deak, Dec 24/96, to make arrangements for these payments To date Ms Delorme has itacted the office to make any arrangements regarding her current and outstanding ,ccount :ecutrne Committee recommends another letter be sent to Ms Delorme advising (er account must be cleared up and paid in full by May 1/1997 and failure to do �'� result in the water service being turned off until her account is settled in full M Community Resource Board (KCRB) Minutes Dec 17/96 ,RB minutes from the Dec 17/96 meeting were reviewed Each councillor has been d with a copy of these minutes ecutive Committee recommends to accept and file. 61 &C letter re Survey on Subdivision and Development Appeal Fees NID&C has forwarded the results of the above survey Fifty members responded arvey Results indicate the cost of development permits range from $10 00 - ) 00, subdivision application fees range from $300 00 $700 00, with a number of :ions adding a levy of $50 00 to $200 00 for each additional parcel, appeals for ment or subdivisions range from $50 00 $500 00 with 10 jurisdictions reporting ;ion for refund of appeal fees, costs for conducting appeal hearings range from ) $25,000 00 for development permits and from $90 00 to $1,800 00 for ;ion applications ecutive Committee recommends to accept and file and a copy of the survey be d to Mr Cunningham and the Planning Department ive meeting then adjourned time 11 50 AM ik, Assistant Administrator :aloe Page 6 V C a Ww� •T C S. Q E Q C> z M aom in H � w w O O O O O O O O O LD r" M lD cY m LO r- O I O O O C\j m O LL�E O O O M o z Q� ►] m N LO O O O r-� O O O O O O O O N O LO LO O O LO LO rn v Lo N r" co OIj O O LO (,)- t]]��T� (YQr.�v i O O a O O O O i z m �{ Y N�w' ^L 6r L yppYYLTy` m N N LO O O 7 ^t 1V AF O CD O O WIN YON CD C) CD O Lij ❑ CD O CD !V,p �� � CD O O CD CD LO M LO G cr- w�a' m N 1cG i+l �i'�wJYS f$�y Yxl1 x� s? r 4 co r +Tr L"� a co Q N t k> co N a� ��,�•�"�M. :fife � i 4,'�. .4ik z r ki a�i O O O co O O � Q gO tl} max= may, F- Kj A" O LO N M 4 k"' S� 10 V x w>�f' M co LO ° Co O❑ W. Ol CD O CD co t rn tt' co { '¢ "i'i.• r,. M Ln CD O + In LU F G M`y% N .�?� p lD Lo ii e4i4 O ❑ nw C), _ CO LO CD yJ d- M li'1N !r a,' v t� �yyi w Cl) +-t U U O Q O N O a--t N y+ O 4-9 N N Q �.o LO co d N .0 U l 2 G) M p L CD ¢ "' ° O z ' Z w 1= so cc `° H F—U- 2 w o z Ir Lin M OU �_ W d O C t= d O (J O Ol LC) W < Q W S p O LL m z 0 O w 4- CO ❑ CU W z r� W O a> N W W N W Y N ❑ ❑ O (a r0 N W z s- U U u z a CO O c co Q w �` g m F- Q w d C� z m O O O O O O O O O (j) I I 1 1110 LD r" M lD cY m LO r- O I O O O C\j m O O O O O M o z Q� ►] m N LO O O O r-� O O O O O O O O N O LO LO O LO LO rn v Lo N r" co O LO (,)- LO i O O O (j) I I 1 1110 LD r" M lD cY m LO r- clr I d' Ol co C\j m co co O o 2 LL O ❑ w U m o m O M o z Q� ►] m N LO O LO r-� �r*_ N N Lf) (j) I I 1 1110 co LO d' M r" M lD cY m O O O O O O I A Ol M C\j m CO O w 0 C9 z z o Q CO = U C-9 z z � O o 2 LL O ❑ w U m o m O M o z Q� ►] m N LO O LO r-� N LO LO N LO LO rn v N O LO LO LO O O O O O LO O N N m N N LO (j) I I 1 1110 LD I z o LL O O W U 4] z M CO O w 0 C9 z z o Q CO = U C-9 z z � W c m o 2 LL O ❑ w U m o m O M o z Q� ►] m J OUTSTANDING C H E Q U E S As nr November 30 1996 CK R I AYROLL CHEQUL•S GENLRAL CI-IEQULS GENERAL C1•IC:QIIES CI1 K AMUUlfr CK E AMOUNT CK R AMOI1N'I 440 $ 2491 53 115 $ 4 00 1255 $ 82 45 441 1800 71 637 4.75 00 1256 2407 50 443 2010 51 1033 57 39 1257 12 03 445 1991 36 1040 250 00 1258 11,030 40 4 '7 392 39 1069 250 00 1259 236 29 448 1072 24 1091 38 00 1260 786 66 4A p 255 44 1204 169 05 1261 1595 13 4E16 781 67 1226 120 00 1262 486 55 451 654 22 1230 1$0 74 1263 719 16 454 204 00 1231 2 14 1264 1.231 69 456 3140 01 1232 28 89 1265 1206 53 451 828 70 1233 1474 89 1266 130 97' 45 2508 51 1234 7489 81 1267 2471 81 46 2071 81 1235 49 68 1268 1198 45 4611 3048 27 1236 37 32 1269 258 80 463 2302 81 1237 290 59 1270 1150 00 464 2444 29 1238 3755 70 1273 64 20 46 1109 38 1239 3620 43 1274 85 60 46 2538 52 1240 29.64 1276 201 00 1241 416 24 1277 508 79 1242 24 42 1278 343,087 37 1243 137 05 1279 9 00 1244 597 90 1280 29 43 1245 1352 12 1281 1173 95 1246 2500 00 1283 7 00 1249 992 96 1284 196 88 1250 24 00 1285 640 93 1252 129 00 1286 116 79 1253 1429 20 1287 18 00 1254 771 34 1289 4614 38 TOTAL OUTSTANDING PAYROLL CHEQUES S 31 , 646 37 TOTAL OUTSTANDING GENERAL CI•IEQUES S 554,500 03 TOTAL S 586 146 ,40 OUTSTANDING LOANS S CASH ON HAND DEPOSITED S _ 121,421. 06 SUBMITTED TO COUNCILTHIS 14th DAYOr January, 19 97 r- I OUTSTANDING C H E Q U E S As sr November , 30 1996 P�YROLL CHEQULS GENERAL CHEQUES GENERAL CHEQULS Cll 0 AMOUNT CK AMOUNT CK E AM()11N7 1290 $ 327 42 1292 3070 90 1293 645 42 1294 7387 90 1295 106 10 1296 1024 17 1297 209 58 1299 171 74 1300 44,198 61 1301 28,085 62 1303 14 02 1304 464 00 1305 20 82 1306 10,550 00 1307 8700 00 1308 276 99 1309 25 65 1311 223 63 1312 46-22 1313 2304 57 1314 43,417 35 1223A 774 08 TOTAL OUTSTANDING PAYROLL CHEQUES S TOTAL OUTSTANDING GENCRAL CHC -QUES S TOTALS OUTSTANDING LOANS S CASH ON HAND DEPOSITED S SUBMITTED TO COUNCILTHIS DAY Or n r - rI it 19