HomeMy WebLinkAbout1997-01-09 Council Minutesi
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EXECUTIVE COMMITTEE REPORT - January 9th, 1997
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The Executive Committee of Richard A. Marz Richard M Vickery and Otto Hoff met on
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Thursday, January 9 "i, 1997 at the M.D of Kneehill office in Three Hills, commencing at 9.05
A M Mr John C Jeffery Administrator and Mr Lonnie McCook Public Works
Superintendent were present and also Mrs Jennifer Deak, Assistant Administrator who
recorded the minutes
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The following items were reviewed
1 Letter from Mr. Ted (Edward) Gibbs
Mr Gibbs has send letter and bill advising, on January 1/1997 between 8 00 A.M. and
10 00 P M., he pulled seven vehicles from the ditch and requesting reimbursement at
$25 00 per vehicle for a total of $175 00 Mr Gibbs feels, as the roads were not plowed
in excess of 16 days, this request is not unreasonable
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The Executive Committee recommends a letter be sent to Mr Gibbs providing the dates
the roads were plowed, suggesting drivers should drive according to the conditions of
the road and further suggesting Mr Gibbs bill the owners of the vehicles which he
out the ditch his
pulled of for services
2 December 31/1996 Gravel Inventory
The December 31/1996 ending gravel inventory has been calculated A total of 9,752 cu
yds of gravel are to be written off The largest write off is at the 21 & 27 stockpile
(6,410 cu yds of 3/4 ") A total of 84 123 cu yds have been hauled to this stockpile site
since it was last at a zero inventory The write off reflects 7 62% of total inventory
The Executive Committee recommends the approval for the gravel write off to reflect
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the December 3111996 ending inventory 160,512 cu yds
3. AB Transportation discussions with Hon Butch Fischer re. SH 806, SH 837 and
A &A Paving
To date, no response has been received from the Minister regarding the above noted
issues, discussed with him during the November convention
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The Executive Committee reconunends a letter be sent to the Hon. Butch Fischer
requesting a response to the concerns, regarding the above noted matters, as discussedP`"`S
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with him (luring the November AAMD& C convention.
Mr McCook left the meeting - time 9 20 A.M.
4 Olds College Farm Management Computer Course
Mr Jeffery reported permission had been given to Olds College to use the downstairs �,q,,,o/q- P-'b
meeting room in the M.D office Jan 13,14,16,20 2123 27 28,29 and Feb e'° 4io"o
3,4,5,10,11,12 18 & 19/1997 to hold a farm management computer course Councillors
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Marz, Lowen and Hanger have agreed to this arrangement on a no charge basis �P2 °F M .W-ms
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The Executive Committee recommends to concur with this arrangement
5 Recreation Joint Services
Mr Jeffery reviewed the recreation point services, applying the M.D 's point service
philosophy of per capita pooled cost sharing and also the agreed upon recreation
negotiating starting point as agreed at the last council meeting based on principles
1,2,3 &4 of the Three Hills recreation proposal The committee compared the operating
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EXECUTIVE COMMITTEE REPORT -January 9t", 1997
deficits of the facilities, discussed the funding of deficits and how this approach does not
encourage efficiency- compared ice rental rates in the city with the rural facilities,
discussed the need to have input into the recreation operations, especially if the M.D is
funding these operations discussed the concept of a regional recreation board the need to
makinL the urban centres more aware of the operatin, costs of each other's facilities
especially if all operating costs are pooled together It was agreed the M.D 's position is
for per capita funding with all facility operating costs pooled together A discussion
followed on the four principles and how they do not conform with per capita pooling of
costs A request was made to have Mr Jeffery revise his report to ensure all revenues and
expenses were reflecting the same things, use 1995 recreation figures and exclude the
M.D grant from revenues and from expenditures exclude debenture and capital, pool all
deficits and share costs on a per capita basis
The Executive Committee recommends the pooling of all recreational operating
deficits and funding of same on a per capita basis and using the nunitnum recreation
grant policy and promoting a regional recreation boarrb
6 Budget Comparison Report Dec 31/1996 (as at Jan 6/97)
Mr Jeffery reviewed the budget comparison report, noting this report had been prepared
prior to any year end adjustments
The Executive Committee recommends a copy of this report be given to each
councillor
7 Linden Rubble Pit
Mr Don Henry attendant at the Linden rubble pit, has tendered his notice, effective Jan
31/97 Mr Jeffery has discussed with Mayor Joyce McDonald, village of Linden, the
village hiring a new attendant and taking over the operations of the site and billing Acme
and Kneehill for their share of costs To this end, information regarding sharing
agreements, pit costs, fob description etc have been sent to Mayor McDonald who will
be discussing this matter with the Linden council at their next meeting
The Executive Committee recommends to accept and file.
8 Minimum Tax
The issue of a minimum tax levy of $25 00 per parcel of land was deferred to the first
Jan/97 meeting Both CN and CP have requested this minimum tax levy be cancelled
The Executive Committee recommends no changes to the minimum tax levy
9 AAMD &C meeting with the M D of Kneehill
Mr Jeffery advised Messrs Roelof Heinen, Larry Goodhope and Bob Anderson,
AAMD &C representatives, would be meeting with council April 8/97 at 10 00 A.M It is
part of the AAMD &C's mandate to meet with all members during the year
The Executive Committee recommends to accept and file.
10. AAMD &C letter re. National Infrastructure Program
The AAMD &C has advised the federal Auditor General has released a report which is
highly critical of the national infrastructure program, focusing criticism on certain
questionable expenses such as ski lulls and golf courses, which account for one half of one
percent of total program expenditures The AAMD &C notes this program has infected
more than $6 billion into local infrastructure across Canada and encourages municipalities
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EXECUTIVE COMMITTEE REPORT - January 91h, 1997
to convey their support to this program and its benefits at the local level to local media,
MLA's and MP's
The Executive Committee recommends to accept and file and further, should any
future funding become avadable Guider this program, these fiords be used towards the
infrastructure of the municipality
11 Assessment Anneal Survey
A survey, conducted Dec 9/96, on assessment appeal fees has been received Some
municipalities charge a higher fees for non resident assessment appeals than for resident
fees, the M.D charges $25 00 per parcel for all assessment appeal fees Fees range from
$10 00 to $200 00 for resident appeals and from $20 00 to $500 00 for non resident
appeal fees
The Executive Committee recommends no change in the M.D assessment appeal fee-
12 Municipal Government Board Code of Ethics and Conduct
The AB Municipal Government Board has forwarded for review and comment a draft
"Code of Ethics and Conduct' for the Municipal Government Board and requested any
comments or suggestions for this draft be forwarded to their offices by Dec 31/96
The Executive Committee recommends to accept and file.
13. Ministerial Order for Separate School District in the M.D. of Kneehill
The M.D has received documentation regarding the Ministerial Orders for the
establishment of the Beveridge Lake East View and Kern Roman Catholic Separate
School Districts, all part of the Drumheller Roman Catholic School District The School
Act requires the Board of a separate school division to submit, before Dec 1/96, to the
local municipality, a list of the separate school electors No list has been received In the
year a list is received the M.D must mail notices to all ratepayers in the prescribed areas
and obtain school support preference Then, the separate school board can requisition the
M.D directly for its share of school taxes These taxes cannot exceed the provincial cap
on education The M.D would then be paying its total school taxes (which could not be
any higher than if paying to Just the province) to two authorities Because no notice was
received by the Dec 1/96 deadline from the separate school authority, the M.D does not
have to make any changes for the 1997 taxation year
The Executive Committee recommends to accept and file.
14. Kneehill E911 Proposal
Brenda Christie and Jane Allan have prepared an E911 proposal for local answer and
dispatch Estimated costs are $198,603 20 for year one and $146,603 20 for year two It
was noted the M.D 's preference and priority was for Red Deer call answer service Not
all towns and villages have advised of their preference, Trochu agrees with the M.D ,
Acme and Linden prefer to stay with the current system and Three Hills, Carbon and
Torrington have not responded It was agreed it would be preferred to have the entire
municipality on the same system It was noted there were still committee meetings on this
issue and after all meetings were completed a decision could be made
The Executive Committee recommends to accept and file.
15. 1996 Christmas Party Report
A total of 127 attended the 1996 Christmas party, including 34 from the fire departments,
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EXECUTIVE COMMITTEE REPORT -January 91h, 1997
6 members at large from boards, 8 from the ambulance 9 from Mountain View Total
costs were $3,435 00 The committee agreed this event and the summer fanuly golf
tournament provided an excellent opportunity for rapport with the employees It was also
agreed it was an excellent idea to try new things each year For example, the golf instead
of the picnic and the entertainment at the Christmas party
The Executive Committee recommends to accept and file.
16. AAMD &C Correspondence re "Effective Representation"
The AAMD &C has forwarded a copy of the letter sent by President Heinen to the Grande
Prairie Herald, regarding electoral boundaries and the editorial that prompted this
response Mr Heinen has clarified and corrected some of the editorial comments
regarding effective representation' noting this concept means all Albertans should have
reasonable access to elected representation regardless of where they live It is further
noted the Canadian courts, including the Supreme Court of Canada, have openly and
strongly recognized the principle of "effective representation"
The Executive Committee recommends to accept and file.
17 Bleriot Ferry
On Dec 19/96 members of the Road Committee and Mr Jeffery met with Mr Rob Penny,
AB Transportation, to discuss terms for the Bleriot Ferry agreement Mr Penny will be
drafting an agreement and getting back to us
The Executive Committee recommends to accept and file.
18 Letter from Town of Three Hills re 1996 Recreation Grant
The town of Three Hills has expressed their sincere thanks to the M.D for the 1996
recreation grant and look forward to negotiating a new joint recreation funding proposal
The Executive Coninuttee recommends to accept and file.
19 CN & CP Rail line assessments
Mr Dunay has reported, due to new assessment rates, the approximate reduction in tax
dollars received from CN will be $3,556 50 and CP $5,554 65 for a total reduction of
$9,111 50
The Executive Committee recommends to accept and file.
20 Surface Lease Agreement - Bearspaw Petroleum SW 3 30 -21 -W4
Bearspaw Petroleum has agreed to renew the above noted surface lease for $1,800 00 per
annum, renewable every five years, as proposed by the M.D and forwarded their annual
lease payment
The Executive Committee recommends the acknowledgement and agreement to these
terms he signed and processed
21 AB Emergency Public Warning System - 1997/98 Authorized User Appointments
The Emergency Public Warning System (EPWS) is a collaboration scheme in which
broadcasters make their broadcast facilities available to authorized EPWS users to warn
the public of mayor life threatening emergency situations that may require them to protect
themselves and their families Access to this media is via individual authorized user codes
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EXECUTIVE COMMITTEE REPORT - January 9t", 1997
which are issued annually by AB Transportation & Utilities Disaster Service Branch. The
EPWS has requested municipal councils complete the authorized user nomination form for
this year It is recommended each municipality authorize three users for the EPWS Mr
Jeffery Mrs Deak and Mr Cunningham are currently the M.D s authorized EPWS users
All authorized users are required to attend an annual half day user training seminar
The Executive Committee recommends Mr .1effery, Mrs Deak and Mr Cunningham Foes 119-,A67-0
be nominated as the autliorized EPWS users for the M.D of Kneehill and attend the -;5M -A"
half day training seminar +,o JG� AxA
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22. 1997 Kneehill Women's Conference
Mrs Joan Metzger has requested the ASB continue its sponsor the hall rental ($240 00
plus GST) for the 1997 Kneehill Women's Conference, scheduled for March 20/1997 In
previous years the ASB had sponsored, and claimed back on the ASB grant, the hall rental
for this event The M.D had previously committed to providing, at no charge, the use of
the council or meeting room for approximately 2 3 hours for a select a session, for this
conference
�—.-rrae SAWr
The Executive Committee recommends approval of this request to sponsor the Three 1& Aears, Pay
Hills Community hall rental for this conference.
23. Retirement Preparation Seminar
Further to the Oct 22/96 motion approving a one day retirement sernmar with Mr Rein
Selles, Retirement/Life Challenge Ltd., for a maximum of 25 staff members and any
councillor wishing to attend, a date of March 20/1997 has been proposed by Mr Selles for
this course It was noted this seminar could be held in the lower level of the M.D
building Mr Marz noted the Bethel Church has round tables the M.D could request the
use of these tables for this seminar which prefers a room layout with round tables
The Executive Committee recommends to accept and file.
24. Regulated Assessment Review
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AB Municipal Affairs has forwarded a copy of the report of the Industrial Property
Assessment Steering Committee The Regulated Assessment Review was initiated to
examine issues surrounding the assessments that retain regulated rates The Farm
Property Steering Committee report will be forwarded when the analysis is complete An
analysts of the impact of the new assessment changes on the M.D has been provided The
department is requesting comments and feedback on this report, using the Feedback
Questionnaire, before March 31/1997
The Executive Committee recommends Mr Dunay, the M.D. assessor, review this
documentation and report back to council prior to March 1997
25. FCM letter re Canada Infrastructure Works Pro ram
The Federation of Canadian Municipalities (FCM) has advised the federal government has
made an offer to the provinces to extend the Canada Infrastructure Works program to
cover the 1997 construction season This offer represents $425 million in new federal
funding, the program is 1/3 federal, 1/3 provincial and 1/3 local government contributions
The provincial governments have not agreed to participate in this program yet and the
FCM is working towards convincing all provincial governments to participate in the
program and is urging a grassroots campaign to renew this program
The Executive Committee requests the office check the total federal package of the
previous Canada Infrastructure Program - is it the same as the new program ($$425
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EXECUTIVE COMMITTEE REPORT - January 9i", 1997
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fiL7A'S %Ht �H FAnE r /7/ GP�3 11k,,oA
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i Delorme - Swalwell Water Account
to the Dec 5/96 Executive Committee recommendation to request Ms Delorme to
;r current water consumption charges current and make arrangements to pay the
a letter was sent to Ms Delorme on Dec 17/96 requesting she contact Mrs Deak,
Dec 24/96, to make arrangements for these payments To date Ms Delorme has
itacted the office to make any arrangements regarding her current and outstanding
,ccount
:ecutrne Committee recommends another letter be sent to Ms Delorme advising
(er account must be cleared up and paid in full by May 1/1997 and failure to do �'�
result in the water service being turned off until her account is settled in full
M Community Resource Board (KCRB) Minutes Dec 17/96
,RB minutes from the Dec 17/96 meeting were reviewed Each councillor has been
d with a copy of these minutes
ecutive Committee recommends to accept and file. 61
&C letter re Survey on Subdivision and Development Appeal Fees
NID&C has forwarded the results of the above survey Fifty members responded
arvey Results indicate the cost of development permits range from $10 00 -
) 00, subdivision application fees range from $300 00 $700 00, with a number of
:ions adding a levy of $50 00 to $200 00 for each additional parcel, appeals for
ment or subdivisions range from $50 00 $500 00 with 10 jurisdictions reporting
;ion for refund of appeal fees, costs for conducting appeal hearings range from
) $25,000 00 for development permits and from $90 00 to $1,800 00 for
;ion applications
ecutive Committee recommends to accept and file and a copy of the survey be
d to Mr Cunningham and the Planning Department
ive meeting then adjourned time 11 50 AM
ik, Assistant Administrator
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OUTSTANDING
C H E Q U E S As nr
November 30
1996
CK R
I AYROLL CHEQUL•S
GENLRAL CI-IEQULS
GENERAL
C1•IC:QIIES
CI1 K
AMUUlfr
CK E
AMOUNT
CK R
AMOI1N'I
440
$ 2491 53
115
$ 4 00
1255
$ 82 45
441
1800 71
637
4.75 00
1256
2407 50
443
2010 51
1033
57 39
1257
12 03
445
1991 36
1040
250 00
1258
11,030 40
4
'7
392 39
1069
250 00
1259
236 29
448
1072 24
1091
38 00
1260
786 66
4A
p
255 44
1204
169 05
1261
1595 13
4E16
781 67
1226
120 00
1262
486 55
451
654 22
1230
1$0 74
1263
719 16
454
204 00
1231
2 14
1264
1.231 69
456
3140 01
1232
28 89
1265
1206 53
451
828 70
1233
1474 89
1266
130 97'
45
2508 51
1234
7489 81
1267
2471 81
46
2071 81
1235
49 68
1268
1198 45
4611
3048 27
1236
37 32
1269
258 80
463
2302 81
1237
290 59
1270
1150 00
464
2444 29
1238
3755 70
1273
64 20
46
1109 38
1239
3620 43
1274
85 60
46
2538 52
1240
29.64
1276
201 00
1241
416 24
1277
508 79
1242
24 42
1278
343,087 37
1243
137 05
1279
9 00
1244
597 90
1280
29 43
1245
1352 12
1281
1173 95
1246
2500 00
1283
7 00
1249
992 96
1284
196 88
1250
24 00
1285
640 93
1252
129 00
1286
116 79
1253
1429 20
1287
18 00
1254
771 34
1289
4614 38
TOTAL OUTSTANDING PAYROLL CHEQUES S 31 , 646 37
TOTAL OUTSTANDING GENERAL CI•IEQUES S 554,500 03
TOTAL S 586 146 ,40
OUTSTANDING LOANS S
CASH ON HAND DEPOSITED S _ 121,421. 06
SUBMITTED TO COUNCILTHIS 14th DAYOr January, 19 97
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OUTSTANDING C H E Q U E S As sr November , 30 1996
P�YROLL CHEQULS GENERAL CHEQUES GENERAL CHEQULS
Cll 0
AMOUNT
CK
AMOUNT
CK E
AM()11N7
1290
$ 327 42
1292
3070 90
1293
645 42
1294
7387 90
1295
106 10
1296
1024 17
1297
209 58
1299
171 74
1300
44,198 61
1301
28,085 62
1303
14 02
1304
464 00
1305
20 82
1306
10,550 00
1307
8700 00
1308
276 99
1309
25 65
1311
223 63
1312
46-22
1313
2304 57
1314
43,417 35
1223A
774 08
TOTAL OUTSTANDING PAYROLL CHEQUES S
TOTAL OUTSTANDING GENCRAL CHC -QUES S
TOTALS
OUTSTANDING LOANS S
CASH ON HAND DEPOSITED S
SUBMITTED TO COUNCILTHIS DAY Or
n r - rI it
19