HomeMy WebLinkAbout1996-12-10 Council MinutesI el
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M.D OF KNEEHILL #48
AGENDA - COUNCIL MEETING December 14th, 1996
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Accounts Payable
APPOINTMENTS
10 15 A.M Mr Lonnie McCook, Public Works Superintendent
11 30 AM Wilf Evans see agenda #7
2 00 P M. Public Hearing see agenda item #16
2 30 P M Public Hearing see agenda item #17
TABLED ITEMS.
6 J C Jeffery Report Adjustments and Reserves
GENERAL ITEMS
7 Wilf Evans Presentation
8 Recreation Joint Services Meetings
9 Kneehill Family Resource Program
10 Kneehill Housing Corporation
11 Three Hills Business Resource Centre
12 Cellular telephone Report
13 December Council Meeting Dates
TRANSPORTATION ITEMS
14 Public Works Superintendent Report
15 SH #806
PUBLIC HEARINGS.
16 Public Hearing - SE 18 -32 23 W4 & NW 18 32 23 W4 Redesignation
17 Public Hearing NE 23 -29 21 W4 Redesignation
LATE ITEMS
18 Hills Recycling Society
19 Set Public Hearing Date for Amendments to M.D of Kneehill Municipal Plan
20 TransAlta Utilities Corporation 1997 Powerline Vegetation Program
21 Drumheller Regional Chamber of Development & Tourism
22 Torchinsky Engineering re SH 583 02 Cost Estimates
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M.D. OF KNEEHILL No 48 COUNCIL MINUTES
December 10t ", 1996
A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street
Three Hills, Alberta, on Tuesday, December 10th, 1996 commencing at 8 30 A.M
The following were present for the meeting
Reeve Richard Marz
Councillors Marylea Lowen
Otto Hoff
Robert E Boake
James M Hanger
Richard M Vickery
M Glen Wagstaff
Administrator John C Jeffery
Division Four
Division One
Division Two (after 8 45 A.M.)
Division Three
Division Five (after 1 00 P M.)
Division Six
Division Seven
Jennifer Deak, Assistant Administrator, was also present and recorded the minutes
Reeve Richard Marz called the meeting to order at 8 35 A.M
Mr Marz informed council Mr Hanger had advised he would be late for the meeting
Mr Wagstaff requested an addition to the agenda item #23 Three Hills Transfer Site
PRESENT
CALL TO ORDER
ADDITION TO
AGENDA
Mrs Lowen moved approval of the agenda ivith the above noted addition. APPROVAL OF
CARRIED AGENDA
Mr Wagstaff moved approval of the November 241196 council meeting minutes APPROVAL OF
CARRIED MINUTES
Mr Jeffery's report was presented It was agreed to file pending item #1, GIS mapping
program as arrangements had been approved and were underway to proceed with these .ICJ REPORT &
mapping requirements PENDING ITEMS
Mr Hoff entered the meeting time 8 45 A.M
Under pending item #2, Inter Municipal Assessment Department, Mr Jeffery reported the
point service assessment department between the municipalities of Starland Wheatland,
Mountain View and Kneehill were on hold for a year The assessor engaged by Wheatland
had no experience in industrial assessment The M.D of Starland who had a lot of
industrial assessment would be contracting the services of an assessor Mr Jeffery further
noted the contract assessment quotes Starland had received were quite varied for the scope
of the work required and one quote quite low when the amount of assessed properties was
compared to Kneehill s assessment costs This had prompted a request to the AAMD &C to
undertake a survey of all M.D 's and Counties to determine how the assessment function is
carried out the ratio, on average, of taxable parcels per assessor and, excluding linear
assessment, the average cost per taxable parcel for preparing an assessment The
advantages of having an in house assessor were discussed and it was agreed an in house
assessor provided current on site inspections, especially with the industrial assessments that
constantly changed
Under pending report item #3 Municipal Reserves, Mr Marz updated council on the Dec
3/96 meeting with Golden Hills Regional Division as outlined under Executive Report #15
A discussion followed on the school bussing policies, the efficiencies of the bussing system,
the costs involved and the addition time spent bussing students when a school bus is re
routed to accommodate a parent's request for their child to attend a specific school It was
agreed to further discuss this issue at the upcoming Divisional Meetings
HOFF INTO
MEETING
PENDING ITEMS
JOINT ASS DEPT
MUNICIPAL
RESERVES
G L'aJ tyl fG
It was agreed to file pending items #7, Public & School Library Amalgamations, item #8, PENDINGITEMS
Meeting with Golden Hills Regional Division and item #20, Smyth King Request for Hook TO BE FILED
Up on Equity System r
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M.D. OF KNEEHILL No 48 COUNCIL MINUTES
December 10t ",1996
Under pending item #21, Buffalo Jump Park, Mr Wagstaff reported Carol Haley MLA,
had inquired whether the M.D was interested in forming a partnership with the province to
oversee the park A discussion followed on the possible upgrading of the road into the park BUFFALO JUMP
and the potential for overnight camping at the park Mr Wagstaff noted the province is PARK
concerned about the grade of the road into the park, allowing overnight camping and the
difficulties that could be encountered in exiting the park after a rain It was agreed the M.D
was interested in the potential for economic activity in the area and further agreed the Parks
Committee of Councillors Wagstaff and Hanger, prepare some recommendations for
council regarding the potential for this park
It was agreed to file pending items #23 Three Hills Airport Commission, #27, PENDINGITEMS
KCRB /School Counsellor Information and Public Works pending item #2 Wimborne Shop TO BE FILED
Options F._
Under Public Works pending item #12, Resource Road Improvement Program, it was noted
the M.D 's application for funding under this program, for the Buffalo Jump Road did not RESOURCEROAD
meet the program criteria. A discussion followed on the provincial criteria for this program GRANT
Mr Jeffery noted the program was designed to assist those municipalities that have high
traffic flows through them and no tax benefit from the products being transported on their
infrastructure
Mr Vickery moved the Wimborne Road Project be considered for funding under the RESOURCE ROAD
Resource Road Improvement Program. GRANT
CARRIED APPLICATION
Mr Boake moved approval of Mr Jeffery's report, including the recommendations for APPROVAL OFJCJ
the pending items REPORT
CARRIED
The Executive Committee Report was presented Under report item #2 Mt Vernon Road
Crossing Agreement for Low Pressure Water Distribution, a discussion followed on the
location of utility lines in the road allowance instead of a field Mr Vickery requested the
legalities of preparing a bylaw to keep utilities out of road allowances be looked into
Mr Jeffery further reported under item #4, SH 583 East Road Project, from Highway #21
to SH 836 North, the estimates had been received from Torchinsky Engineering for the
project costs Total project estimate is $1352 million which includes $160 000 00 for
selective side slope improvements on approximately 5 miles of the 8 mile project It was
noted the cost estimates for SH 583 project, from the CN tracks to Highway #21 for the
town of Three Hills, were also included in this contract
EXEC COMM.
REPORT
MT VERNON
WATER PROJECT
Mr Vickery moved the M D apply, to AB Transportation & Utilities, for funding for SH SH 583 ROAD
583 East, from Highway 21 to SH 836 North, including selective side sloping, as PROJECT
included in the project estimates prepared by Torchinsky Engineering Ltd and further LE7y S-r T, A?'fJ
the town of Three Hills SH 583 road project, from the CN tracks to Highway #21, be c&, -* u,w"Y
included in this funding request.
CARRIED
Under Executive Committee report item #8, AB Family & Social Services letter re FCSS
funding, Mr Marz noted the FCSS funding would be conditional funding by Jan 1/1998 FCSS FUNDING
Mr Marz discussed the FCSS funding, noting neither the town of Three Hills nor the M.D
of Kneehill expend all their unconditional FCSS grant on FCSS programs Mr Marz
detailed the Seniors Outreach Program, sponsored by the town of Three Hills and federal SENIORS
and provincial grants, noting this program manned by seniors, offers assistance, help, and OUTREACH
advice to all seniors for a variety of things including understanding programs and what's PROGRAM
available, assistance completing forms and arranging transportation for those seniors who
have no vehicles Mr Marz urged the M.D to consider contributing to this program,
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M.D. OF KNEEHILL No 48 COUNCIL MINUTES
December 10t ", 1996
noting the Kneehill Community Resource Board (KCRB) is currently the only program the
M.D supports with FCSS funding The KCRB program is geared towards school children
and their families and is a preventative type program Mr Marz further elaborated on the
KCRB PROGRAM
discussions with the Golden Hills Regional Division, at the Dec 3/96 meeting, regarding the
KCRB program and the request to have the school oversee the administration of the
program The number of boards and elected officials to oversee the three KCRB Family
Resource Workers was discussed Concerns were raised that should the school board
oversee this program, the program costs would escalate and the community element of the
program be lost It was noted, should the school board assume the administration of this
program, the M.D could continue to contribute funds towards the program and have input
into the budget approval process and also stipulate the Family Resource Workers continue
working in the community 1 '/s days per week
Mr Marz recommended council invite the Seniors Outreach members to a council meeting
to discuss their program and funding
Under Executive Committee report item #16, Community Lottery Board Consultation, Mr
Marz requested Mr Jeffery review the responses to the questionnaire, as prepared by the
Executive Committee It was agreed to amend the response to question #4 optimal
membership size for a community lottery board by responding 7 9 members, depending
COMMUNITY
upon the number of jurisdictions in the municipality, would be optimal not just 7, as
LOTTERYBOARD
originally answered Mr Marz noted the M.D 's response to this questionnaire indicated
the M.D s preference to have local municipal elected officials determine the distribution of
lottery funds to an area through a community lottery board local elected officials are
accountable and would have the opportunity to determine what was good for the
community interested groups could act as an advisory to this board
APPROVAL OF
Mr. Boake moved to accept the Executive Committee Report.
EXEC COMM.
CARRIED
REPORT
Mr Boake moved approval of the accounts presented for payment to -day, subject to
review by the Finance Committee of Councillors Hoff, Marz, Loiven and Wagstaff. APPROVAL OF
CARRIED ACCOUNTS
Mr Vickery moved the meeting go "in camera. " "IN CAMERA"
CARRIED
JEFFERY & DEAK
Mr Jeffery and Mrs Deak left the meeting time 9 50 A.M OUT OFMEETING
Mr Vickery moved the meeting go "out of camera. " "OUT OF
j CARRIED CAMERA"
Mr Jeffery, Mrs Deak and Mr McCook entered the meeting time 10 20 A.M JEFFERY, DEAK &
MCCOOK INTO
The Public Works Superintendent Report was presented An inquiry was made as to the MEETING
number of units the M.D has to respond to snow plowing needs Mr McCook advised the
M.D has 4 snow plows in its fleet, 9 graders, including contract graders and one tractor for PWSREPORT
a total of 14 units
Mr Vickery moved approval of the public Works .Superintendent Report APPROVAL OFPWS
CARRIED REPORT
��m� 7PiJS
Mr Jeffery read the response to the letter received from Dr Elliot School Parent Council,
regarding SH 806 between Acme and Linden, noting identical letters, except for the opening
sentence, had been prepared to respond to the letters received from the village of Acme, APPROVAL TO
Acme School Council and Wendy Woods regarding the same matter Mr Jeffery further SEND LETTERS OF
noted this response had been approved by the M.D 's legal counsel RESPONSE RE SH
806 BETWEEN
Mr Boake moved to accept these responses, as presented, as the final draft and further ACME 8& LINDEN
these letters be forwarded to all concerned parties with copies of same to the village of
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December 10t ", 1996
Linden, Carol Haley, MLA and Golden Hills Regional Division.
CARRIEED
MCCOOK OUT OF
Mr McCook left the meeting MEETING
Mr Jeffery reported meetings had been scheduled with the towns and villages to discuss
point service recreation 3 00 P M on January 14/97 for Three Hills, 7 00 P M on Jan 14/97 RECREATION
for Trochu 8 30 P M on Jan 14/97 for Acme and 7 00 P M on Jan 15/97 for Carbon, JOINTSERVICE
Linden and Torrington, who had requested a joint meeting MEETINGS WITH
Mr Jeffery distributed copies of the M.D 's point service recreation position, position TOWNS &
regarding the town of Three Hills recreation proposal and minimum urban recreation grant VILLAGES
policy Mrs Lowen requested Mr Jeffery prepare a summary showing the recreation grant
calculation, using the last recreation financial statements received from the towns and MD's
villages RECREATION
Mr Marz discussed the possibility of a Regional Recreation board with this board also being JOINTSERVICE
the Community Lottery Board noting elected officials would be more accountable than POSITION
specific interest groups that would be singly focused
Mr Jeffery reported Mr Mike Welsh Welsh & Company, Barristers and Solicitors had
forwarded their legal opinion regarding the M.D s request to investigate the possibilities of TROCHU
terminating the Trochu Pool agreement Mr Welsh advises there are no termination clauses SWIMMING POOL
in either the Recreation Development Act nor the agreement between the M.D and Trochu A/G- LEGAL
to share pool costs Section 240 of the Municipal Government Act allows a council to ADVICE/OPINION
amend or repeal a bylaw inasmuch as `ten years has passed from the date that the bylaw was
passed " Mr Welsh recommends, should council decide to terminate or alter its funding
arrangements with Trochu, that a reasonable period of notice is given or, a new vote is held
with the electorate to determine whether the M.D should continue its funding of the
operating costs of the pool
Mr Wagstaff reported Trochu had spend grant monies to upgrade the pool facilities and
that the pool is in relatively good shape Mr Vickery noted over twenty years had elapsed
since the original plebiscite to fund the Trochu pool and that the current ratepayers in the TROCHUPOOL
Trochu recreation area should be made aware of the special tax levy for the pool and given REPORT
the opportunity, by plebiscite to continue funding the pool
It was generally agreed to accept the M.D 's joint recreation position, as set out in the APPROVAL OFMD
handout outlining the Nov 26/96 point recreation discussion, the M.D minimum urban RECREATION
recreation grant policy and capital recreation policy approved Mar 12/96 and further this JOINTSERVICE
position would be a starting point for point recreation service negotiations with the towns POSITION
and villages
It was also agreed to have Mr Jeffery prepare a summary of the recreation grant RECREATION
calculation, using the latest recreation financial statements received from the towns and SUMMARY
villages It was further agreed any councillor requesting this information, attend the Jan REQUES
9/97 Executive Committee - c 7 z 4,
Mr Marz requested council consider possible dates for scheduling the Annual Divisional ANNUAL DIV.
Meetings The week of February 10 14/97 was considered for these meetings It was MEETING DATES
agreed to table this matter until the next council meeting TABLED 04
The meeting relocated to the M.D foyer where Mr Marz, on behalf of council presented a
plaque to Mr Wilf Evans, in recognition of his lifetime achievements and induction into the PRESENTATION TO
Canadian Hereford Hall of Fame WILFEVAN.S
The Councillors then moved back into council chambers and Mr Wilf Evans and Mr Brian EVANS &
Stankievech entered the meeting STANKIEVECH
INTO MEETING
Mr Marz congratulated Mr Evans on his achievements Mr Evans thanked council for
their presentation, commended council on their commitment and dedication to the
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M.D. OF KNEEHILL No 48 COUNCIL MINUTES
December 10t ",1996
community and noted his father had also served as a councillor for 22 years when the
municipal office was in Sunnyslope Mr Evans wished Mr Marz good luck in the
provincial election
Mr Marz invited Mr Stankievech Canadian Hereford Association, to make an address
Mr Stankievech noted Mr Evans was known throughout Canada and parts of the world for
his hereford cattle and was a very deserving recipient of this recognition EVANS &
STANKIEVECH
Mr Evans thanked council for their presentation, wished everyone a `Merry Christmas' and OUTOFMEETING
he and Mr Stankievech left the meeting time 1135 A.M
Mr Jeffery reported the town of Three Hills had extended an invitation to the M.D council
to meet with them and other municipal councils to discuss the possibilities of forming some
sort of regional FCSS program TOWN OF THREE
HILLS INVITATION
Mrs Lowen moved the M.D be agreeable to meet and discuss the possibility of a TO MEET RE,
regional FCSS program with the town of Three Hills and further the town make the REGIONAL FCSS
arrangements for this meeting PROGRAM
CARRIED
Mr Jeffery reported the Hon Tom Thurber Minister of Municipal Affairs, had responded
to the M.D s inquiry regarding the procedure for granting a loan to the Kneehill Housing
Corporation and advises the departments Housing and Consumer Affairs Division have
provided the Kneehill Housing Corporation with the requirements for management bodies
to receive approval to borrow funds under the Alberta Housing Act Sections 264 & 268 of KNEEHILL
the Municipal Government Act provide for the loaning of money to a non profit HOUSING CORD
organization This type of loan must be authorized by bylaw and advertised as per Section LOAN - RESPONSE
606 of the Act Mr Thurber also advises Mr Brian Magee, Housing Advisor, is available FROM TOM
for additional information Mr Jeffery noted he had requested additional information from THURBER
Mr Magee but, to date had not received this information
Mr Boake moved to accept and file until the information is received from Mr Magee,°r,,,�.�a�
AB Housing Advisor
CARRIED
Mr Jeffery reported the Three Hills Business Resource Centre had received approval from
AB Agriculture to house their resource centre in the Three Hills Agriculture office space
and is anticipating being open one day per week commencing January 1997 The resource
centre is planning on compiling a resource book of the available services in the community
and has requested a listing of available resources from all its supporters
Mr Wagstaff noted ASB information assessment information and various other information
could be supplied, by the M.D , to this resource centre
Mr Wagstaff moved Mr Jeffery contact the Three Hills Business Resource Centre to
determine what type of resource information can be provided by the M D
CARRIED
Under agenda item #12, Cellular Telephone Report, Mr Vickery advised he would be
checking further into a possible toll free number from Three Hills to Red Deer
Mr Hickery moved to table this agenda item until more information is obtained
CARRIED
• The meeting recessed for lunch from 11 50 A.M until 1 00 P M
Mr Hanger was present when the meeting continued
Mr Jeffery reviewed the meeting he and Mr Marz attended on Dec 5/96 with the town of
Three Hills mayor, Bob Robertson, town manager, Jack Ramsden and assistant town
manager, Terry Nash, regarding the Three Hills Recycling Society This society is facing
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THREE HILLS
BUSINESS
RESOURCE
CENTRE REOUEST
FOR RESOURCE
INFORMATION
CELLULAR PHONE
REPORT TABLED
L UNCH RECESS
HANGER INTO
MEETING
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M.D. OF KNEEHILL No 48 COUNCIL MINUTES
December 10t ", 1996
financial difficulties and unless prices for recycled goods increase, the society will only be
able to operate for a further three months The town is contributing approximately $14-
15,000 00 per year to the society The town is requesting the following from the M.D the
M.D 's mechanics repair the society s truck and equipment at M.D cost, supply the society
with an old truck from the M.D fleet, transport 4 tandem loads of cans to Calgary to help
clean up their yard, accept anything else the M.D can offer In response to inquiries about
the Recycling Society, it was noted the Society is a non profit organization with two paid
employees, the society uses the old town of Three Hills truck, it was not specified at the
meeting the exact problems with the truck Mr Boake advised Drumheller no longer
processes recycled paper as the paper prices are so low
THREE HILLS
Mr Boake moved the MD. mechanic look at the Society's truck and repair same if, in RECYCLING
the opinion of the Public Works Superintendent, it is reasonable and feasible to do so SOCIETYREQUEST
and further the M.D transport, for the Society, four tandem loads of cans to Calgary 1e
only on the condition the M.D is travelling to Calgary and not making a separate trip to
transport these cans
CARRIED
No other motions were forthcoming regarding the other requests for assistance from the
Three Hills Recycling Society
Mr Jeffery reported a Public Hearing date was required for amendments to the M.D of
Kneehill Municipal Plan A tentative date of Jan 21/1997 had been set to hold an open
house to discuss these amendments with interested parties
PUBLIC HEARING
Mr Wagstaff moved a date be set for Monday, .lanuary 27`x', 1997 at 130 PM for a DATE SET FOR
Public Hearing to hear the application for the amendments to the M.D. of Kneehill MUNICIPAL PLAN
Municipal Plan and the necessary notices be sent to all parties AMENDMENTS
CARRIED Aza- -4 4 e-le
Mr Marz requested Mr Hoff chair the meeting in his absence Mr Marz then left the MARZOUTOF
meeting time 1 10 P M MEETING
Mr Jeffery reported TransAlta Utilities Corporation was undertaking the 1997 Powerlme
Vegetation Program in the Acme Linden area. The object of the program is to remove
woody vegetation that is or may be in conflict with their powerlmes The company has
requested permission from the M.D to perform work on M.D property, provided adjacent
landowners are contacted and has provided a map of area to be included in the 1997
TRANSALTA
program
REQUEST RE
1997 POWERLINE
Mr Hanger moved to approval of this request.
VEG. PROGRAM
CARRIED
/ -.
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Mr Jeffery reported a letter had been received from the Drumheller Regional Chamber of
Development & Tourism This organization is under the (mis)understanding Starland and
Kneehill have successfully negotiated funding for the Bleriot Ferry operations and expresses
its thanks for pursuing this initiative
LETTER FROM
Mr Boake moved a letter be sent to the Drumheller Regional Chamber of Development
DRUMHELLER
& Tourism advising them the MD. of Kneehill, on behalf of Kneehill and Starland, is
CHAMBER OF
working towards negotiating a successful agreement for the Bleriot Ferry operations and
COMMERCERE.
is confident these negotiations will be successful and mutually benefitting for all
BLERIOT FERRY
concerned parties
G�t.�c <5vj-r
CARRIED
Mr Marz re entered the meeting time 1 15 P M MARZINTO
MEETING
Mr Wagstaff reported he had received a concern from a ratepayer regarding the
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M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
December 101h 1996
regulations, at the Three Hills transfer site, for the dumping of sofas This ratepayer had
travelled to Three Hills to dispose of a sofa and had been advised by the site attendant the
sofa could not be accepted unless it was cut in half Mr Wagstaff recommended a more
workable arrangement be made with Three Hills to accommodate these type of situations
Mr Marz clarified the Three Hills transfer site agreement between the town and the M.D ,
noting the town is not a participant in the Drumheller Solid Waste Management
Association, M.D residents can access the M.D 's transfer site at this location but not the
town's landfill site
A discussion followed on the possibility of supplying a chain saw to the M.D attendant at
this site and the possibility of allowing the sofa to be set aside and placed in the dump box
after the box had been emptied THREE HILLS
TRANSFER SITE
Mr Hanger moved to accept and file Mr Wagstaff s report. CONCERN /REPORT
" i 1
Mr Vickery moved the meeting go "in camera " "IN CAMERA"
CARRIED
JEFFERY & DEAK
Mr Jeffery and Mrs Deak left the meeting time 1 25 P M OUTOFMEETING
Mr Hanger moved the meeting go "out of camera " "OUT OF
CARRIED CAMERA"
Mr Jeffery and Mrs Deak re entered the meeting JEFFERY & DEAK
INTO MEETING
Mr Hanger moved council recess in order to hold the Public Hearings scheduled for
2 00 P M and 2 30 P M RECESS FOR
CARRIED PUBLIC HEARING
Mrs Lowen moved council do now reconvene the Public Hearing portion of the meeting RECONVENE
being completed
CARRIED
Mr Alex Cunningham, Development Officer and Mr John Rusling Planner, were present CUNNINGHAM &
when the meeting reconvened time 3 15 P M RUSLING INTO
MEETING
A discussion followed on the redesignation application from Mr Gordon Brown for a
portion of the NE 23 29 21 W4 from Agricultural (A) to Local Rural Commercial (LRC)
The concerns raised by the two opposing parties at the Public Hearing were discussed
access, noise, traffic, fire hazard potential In response to questions from council, Mr
Cunningham advised council the land requested for redesignation is low bottom land
subject to flooding but ideal for a campground as any flooding would be early in the year
and not effect the seasonal use of a campground It was noted any road widening to
accommodate a campground could be addressed and be a condition of the development
permit Mr Rusling noted the area was not suitable for County Residential (CR) zoning
because of the terrain and potential for flooding as the land is in the 1 100 year flood plain
Mr Rusling also advised he and Mr Cunningham had inspected the site and there was only
a grove of trees between the site and the neighbouring residence
Mrs Lowen moved first reading to Byla)v #1365, this being the bylaw to redesignate a
portion of the north east quarter of section 23, township 29, range 21, )vest of the 4�h
meridian from Agricultural (A) District to Local Rural Commercial (LRC) District.
CARRIED
Mr Vickery
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moved second reading to Bylaw #1365
CARRIED
REDESIGNATION
RE UEST NE 23-
29-21-W4 (G.
BROWN
BYLAW #1365
REDESIGNATION
NE 23-29-21 -
W4
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Mr Boake moved third reading be given to this bylaw at this hme. BY w#1365
NOT CARRIED UNANIMOUSLY TABLED TO NEXT
Bylaw tabled to next council meeting MEETING
c �,a
Mr. Hanger moved to table any decisions regarding the application, from Alberta
Wheat Pool, for the redesignation of the Land Use Bylaw for SE 18 and NW 18 - 32-
23-W4
MOTION LOST
j Mr Marz requested each councillor comment on the AB Wheat Pool redesignation
application based on the information provided at the Public Hearing
Mr Hoff advised the AB Wheat Pool facility at Vulcan is located within '/2 mile of a senior
lodge residences and a hospital and there does not seem to be a problem with noise or dust
Mr Hoff further noted the AB Wheat Pool requires level ground for a facility and this
I facility would benefit the M.D of Kneehill
I' Mr Boake noted, in his opinion, the noise from loading the grain would not pose a problem.
This would be a modern elevator and the dust would be minimal and in his opinion not a
concern, dust problems do not appear to be a concern in towns where there are grain
elevators Mr Boake concluded by stating the facility is an agricultural use business and
would service the agricultural community
Mrs Lowen noted her only problem with this matter was the fact the AB Wheat Pool did
i not speak to the area residents to discuss this facility prior to the redesignation application
Mr Hanger noted he could sympathize with the area residents who did not want this facility
in their backyard and agreed with Mrs Lowen that the AB Wheat Pool made a mistake by
not talking with the area residents to discuss this facility and address any concerns Mr
Hanger also noted he had concerns if the AB Whet Pool expands its facility at this proposed
location as there would be a significant increase in the dust, trucks and noise Mr Hanger
further noted the acreage owners were already established at this location and questioned
the Municipal Planning Commission for allowing acreages in agricultural areas noting
agriculture is the main industry in the municipality Mr Hanger expressed concerns about
the costs for possible lights at the rail crossing and the possible blocking of the tracks when
the grain cars switch and load Mr Hanger concluded by noting consideration had to be
given to the people when assessing this matter the residents and the overall good for the
I' community and inquired whether an alternate location could be considered
Mr Wagstaff noted Mr Hanger had raised some very valid points, especially an alternate
location Mr Wagstaff requested the M.D planner s input on this application noting as the
planner, Mr Rusling had the planning experience Mr Wagstaff noted this was gong to be
a difficult decision as the area needed growth but this proposal affected people
Mr Marz noted council has to make serious decisions on its Land Use Bylaw and types of
developments it wants for the M.D Mr Marz discussed the minimum separation distance
between country residences and intensive farming operations Mr Marz noted, should this
proposed facility be located in a town like Three Hills, most residences would be within a' /Z
mile distance to the facility People were building $100,000 00 plus homes along side the
rail track and elevators in Three Hills and there does not seem to be any problems with dust
or noise Mr Marz noted he did not feel the dust concerns raised by the residents within the
area of the proposed AB Wheat Pool facility were much of an argument Mr Marz noted
the M.D could negotiate with AB Wheat Pool, at the development stage, for considerations
towards roads, lights, turn out lanes etc Mr Marz noted, in his opinion, there was no
reason to turn down this application at the redesignation level the application is for
redesignation from Agricultural Conservation to Agricultural, the development conditions
would be established by the Municipal Planning Commission
Mr Vickery questioned the subdivision approving process and inquired if agriculture was
not allowed to be practiced in the country where else would one put it? Mr Vickery
further noted the possibility of lights at the rail crossing and related costs could be addressed
by the development permit Mr Vickery noted the two adjacent land parcels had been
redesignated Addressing the noise concerns, Mr Vickery noted several of the area
residents live adjacent to a primary highway Highway 21 and are exposed to noise and
traffic The proposed elevator facility would be located further away from these residences
JDIMIN
DISCUSSION RE
REDESIGNATION
REQUEST SE I8&
NE 18- 32 -23 -W4
AB WHEAT POOL
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M.D. OF KNEEHILL No 48 COUNCIL MINUTES
December IOt ", 1996
than Highway 21 Mr Vickery concluded by stating he agreed with Mr Marz's comments
Mr Marz noted a point had been brought up at the hearing, by the area residents, that the
country residential development was already established in this area. Mr Marz noted the
municipality is an agricultural community an underlying principle that should not be
forgotten
Mr Rusling noted that whenever a country residential redesignation is approved a condition
of approval includes a statement that this area is an agricultural community and as such does
have the smells, noises and dust associated with an agricultural community
Addressing the traffic safety concerns raised at the Public Hearing, Mr Rusling advised AB
Transportation & Utilities have indicated there has to be a major study undertaken on the
road and improvement requirements for this proposal Mr Rusling noted the nearest
residence is located '/2 mile from the proposed development site AB Wheat Pool selected
this location because of the land terrain and proximity to a mayor highway and rail line Mr
Rusling further noted AB Wheat Pool, in his opinion, had erred in not discussing its
proposal with the area residents Had the Wheat Pool communicated with the area
residents, it may have alleviated concerns and possibly the reactions expressed in the Public
Hearing
DISCUSSION RE.
REDESIGNATION
RE UEST SE 18 &
NW I8- 32 -23 -W4
Mr Vickery moved first reading to Bylaw #1366, this being the bylaw to redesignate the BYLAW 0366
north ivest and south east quarters of section 18, township 32, range 23, west of the 4rh REDESIGNATION
meridian from Agricultural Conservation (AC) District to Agricultural (A) District. SE 18 & NW18 -
CARRIED 32 -23 -W4
Mr Wagstaff moved second reading to Bylaw #1366
CARRIED
Mr Hoff moved third reading be given to this bylaw at this time.
NOT CARRIED UNANIMOUSLY BYLAW #1366
TABLED UNTIL
Bylaw tabled to next council meeting NEXTMEETING
Mr Man moved to table agenda item #6, J C. Jeffery Report - Adjustments and AGENDA ITEM #6
Reserves TABLED A/�
CARRIED
Mr Hanger moved the meeting adjourn
Time 40%0 P M
Reeve
MIMIN
Mum "ci Adm nis r or
ADJOURNMENT
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JOHN C JEFFERY REPORT
November 26`x' to December 10`x', 1996
REPORT.
Balance Foi-ward $ 133.32
1 Pending Report see attached
Balance Forward $133.32
CORRESPONDENCE.
i Nov 26/96 Receipt #0025779 - $2,465 28 CMHC RRAP Administration Fee
2 Nov 26/96 Receipt #0025774 $15,955 16 AT &U
3 Nov 15/96 AB Gazette
4 Nov 12/96 Golden Hills Regional #15 Meeting Minutes
5 Dec 10/96 Golden Hills Regional Meeting Agenda
6 1996 MD of Kneehill Secondary Highway Road Inventory Program, prepared by
Torchinsky Engineering Ltd
7 Aug 15/96 Drumheller & District Solid Waste Mgmt Assoc meeting minutes and
correspondence
8 Village of Delburne Offers for Sale by Tender 1982 FMC Street Sweeper
9 Employment Opportunity Town of Edson Development Officer
10 Nov /96 AB Community Development Central Region Newsletter
11 Nov /96 Central Alberta Business Information Project
12 1995/1996 Big Country Tourist Association Annual Report
13 Nov /96 Provincial mental Health Advisory Board newsletter `Connexion
14 Dec /96 Jan 97 Law Now magazine
15 1986 1996 10"' Anniversary Report -Canada North American Wildlife Management
Plan
16 Advertising Prentice Hall Canada - New Books for Public Admmmstration.
17 Advertising - Haley's Land Services
18 University of Carleton course advertising Canadian Wood Council
19 Course advertising Academy of Learning
20 Seminar advertising Management Skills
21 Seminar advertising Cost Benefit and Multi Goal Program Analysis for the Public Sector
22 Winter 1996 AB Community Development `Connections magazine
23 Seminar advertising How to Lead a Team
24 Seminar advertising Financial Reporting in the Public Sector
25 Nov 26/96 Highway 21 News newspaper
26 Nov 27/96 Three Hills Capital newspaper
HOME OCCUPATION AND DEVELOPMENT PERMITS
1 Phillips Bob SE 09 32 24 W4
2 bay detached garage 26'x27' $5,00000
2. Berniko, Steve NW 26 30 25 -W4
shop & machine storage $20,00000
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UPCOMING DATES
Tuesday, December 17/96
Friday December 13/96
Christmas closure
January 9"' 1997
January 14 "' 1997
January 15"' 1997
January 17"' 1997
January 23`d 1997
January 240' 1997
January 27 "' 1997
I!, Jan 28 30/1997
March 10 '11 1997
July 14 18/1997
JD /PENDING.DOC
PENDINC FILL;SAS AT DECE/1IBER RY", 1996
KCRB meeting
7.00 P M. M.D office
M.D Christmas Party
Three Hills Community Centre
MD office and shop closed from 4.30 P M. Dec 24/96
reopens 8:00 A.M Jan 6/1997
Executive Committee
9.00 A.M. M.D office
Council Meeting
8 :30 A.M. M.D council chambers
Kncelull Ambulance meeting
7.30 P M M.D office
CAAMD &C Director's Meeting
10:00 A.M M.D council chambers
Executive Committee
9.00 A.M M.D office
CAAMD &C Curling Bonspiel
Springbrook (formerly Penhold) Curling Arena
Council Meeting
8 :30 A.M M.D council chambers
1997 Provincial ASB Conference
Westin Hotel Edmonton
MD of Kneehill Employee Day
199 7 Provincial ASB Tour
Hosted by M.D of Woodlands & County of Barrhead
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PENDING FILES AS A T DECEMBER 10f", 1996
ADMINISTRATIVE PENDING ITEMS.
I GLSAutocad Mapping Program
Nov 21/95 Motion to purchase parcel mapping data
Feb 13/96 Motion to table Palliser Regional Mun. Services proposal to update parcel
mapping until consultation with Mountain View
Mar 5/96 Letter outlining proposal to Mountain View
May 3/96 Herman Epp phoned and is agreement to purchase base maps from
AAMD &C
July 17/96 Meeting arranged with Starland, Wheatland, Mountain View and Kneehill
for Aug 22/96 at Didsbury Parkland County to give GIS presentation along with Heuristech Consulting
Ltd.
Jul 19/96 AAMD &C have advised parcel mapping proposal to purchase township maps from the province
for $50.00 each has not transpired AAMD &C will be negotiating with new entity for this purchase.
Aug 22/96 Paul Ehmann, Herman Martens, Lisa Paget, Ed Dimay & Jennifer Deak
went to GIS presentation at Mountain View Discussed possibility of municipal partners forming a
committee to further investigate possibilities of consultant and generic application, with costs shared
between partners
Oct 10/96 Alex Cunningham arranged for Andrew Christopher Land Data
Technologies Inc (successor of Stewart Weir) to review our map requirements Awaiting their
evaluation and proposal No response to calls from Alex.
Nov 7/96 Ken Barrie Heuristech Consulting Ltd came to MD to discuss GIS and
map requirements
Nov 18/96 Rec d proposal from Heuristech for GIS and mapping requirements.
Proposal is for MD mapping project, including data capture map printing preparation, planning
notification application and map viewing application. Total quote is $16,500.00 for Heuristech plus map
printing costs (estimates being obtained around $2,500.00) plus Micro Station GIS program at
$3 720.00 Heuristech also preparing proposal for Mountain View
Nov 19/96 EC #11 Reviewed Heuristech proposal noted Palliser quoted $12,000.00 for data
capture and snap printing only plus $9 600.00 to purchase provincial parcel mapping data. EC
recommended to approve Heuristech proposal
Nov 26/96 CM EC Report approved
Dec 2/96 Letter to Mountain View and Heuristech.
* * ** *RECOMMEND FILE THIS ITEM * * * **
2. Inter Municipal Assessment Department
Jun 11/96 Motion draft agreement to be prepared John is looking after and getting
input from other involved jurisdictions
July 5/96 Meeting Kneehill, Starland and Wheatland. Consensus reached re terms
and draft agreement to be prepared.
July 9/96 Agreement prepared. Request to provide councillors with draft.
July 17/96 Invited assessment partners to GIS meeting see item #5
July 23/96 Motion approval of draft agreement for one year period.
Aug 1/96 Letters sent to all partners advising Kneelull has approved this agreement.
Aug 22/96 EC #20 Wheatland County has advised their council has approved this agreement
and recommend agreement be forwarded to partners for signatures.
Sept 3/96 Letter and agreement forwarded to Starland.
Sept 19/96 EC #18 Letter expressing concerns re clause #2 of agreement received from
Mountain View Recommend letter be sent to Mountain View confirming all partners are comfortable
with the original commitment expressed by Mountain View at the first meeting
Sept 30/96 Letter sent to Mountain View c.c Wheatland, Starland
Dec 6/96 Meeting At Kneehill with Wheatland and Starland. JCJ to report.
3. Cash in Lieu/Municipal Reserves
May 28/96 Motion for municipal reserve allocation with school authority to be based
on M.D representation on school board (3/8 (37 5 %) x 25% of reserves) Letter sent to school board for
their opinion.
Aug 27/96 CM p 7 Alex discussed proposed changes to Mun Dev Plan clauses 4.8.1 4.8.4,
to address municipal reserves at a later date Report accepted
Sept 19/96 EC #12 School div Has advised it supports 25% for reserves but not 3/8 of this
amount as the school trustees represent entire region. Recommendation approved to sent a letter to all
towns and villages Wheatland County & M.D of Starland inquiring about their cash in lieu policies.
Sept 30/96 Letters sent.
Oct 17/96 EC #14 Reported responses received from Palliser Regional Municipal Services,
responding on behalf of Drumheller Trochu Linden Acme & Carbon Hussar & Wheatland County have
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also responded. Recommendation to table until all responses received
4. Linden Ruhhle Pit
Jan 23/96 Motion to table pending Mr Boake s investigations into possible land
purchasing to expand the site
May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting)
Aug 13/96 CM p.9 Concerns re burning pit requiring repairs fencing, trees reported.
Motion approved to repair pit, install page wire fence and plant trees.
Acme has also requested a date be set with Linden, M.D and Acme to review problems and propose
solutions.
Aug 19/96 Memos to Art Alex & Bob Boake Need Bob Boake to advise of meeting
date for Acme Linden and M.D to meet
Sept 11/96 Acme has set date for meeting Wed Sept 25/96 at the Linden transfer site
at 10:00 A.M. Memo faxed to Bob and Marylea advising of this date
Sept 25/96 RC #2 Road Committee met with JCJ Don Henry Paul Ehmann and councillors
from Acme & Linden to review /linden site and discuss options
Oct 8/96 CM p.8 Meeting reviewed. Information agreed upon to ascertain stacking the pits
to get more life from available land, start negotiations to purchase balance of quarter section west of
creek get gov't regulations to enlarge pit to the south, charge for dumping Acme & Linden in favour of
charging- Acme transfer site to be manned & open 3 days per week, MD has only agreed to 2 days per
week advised present costs for rubble pit is over $11000.00 and rising current solution is not a long
term solution Motion approved to table user fees pending a report on rural /urban users at the various
sites in the MD Motion approved to share costs to have the Acme site open 3 days per week Motion
approved to request linden to write AB Environment re stacking pits. Motion approved to form a
committee of one councilor from MD Acme & Linden to start negotiations to purchase balance of quarter
section, west of creek and Bob Boake be the MD representative on this committee.
Oct 15/96 Letters sent to Acme & Linden advising of these motions
Oct 15/96 CM p.4 Motion approved to table user fees until all councillors present and further
information be obtained regarding household and rubble dumping fees from surrounding Jurisdictions
Oct 22/96 CM p.4 Motion to table user fees until information from urban centres received.
Nov 4/96 CM p.4 Motion to negotiate with Acme and Linden not to charge user fees at
Linden dump and advise of MD's concern re people dumping garbage in rural areas if fees imposed and
further suggest a provision be made through taxes to recover operating costs
Nov 8/96 Letter sent to Acme and Linden
S. E 9 -1 1 Emergency System
June 11/96 Motion approved recommendation to go with Red Deer dispatch and
letters sent to all towns and villages in M.D urging them to do likewise
July 9/96 CM p.2 Mrs Lowen reported she had spoken with Mr Dusty Poxon mayor of
Carbon who has expressed an interest in having a meeting to review this issue
July 23/96 Fire & Ambulance dispatch met with council to express concerns with
dispatching 911 through Red Deer Motion to have towns and villages meet with this service on Aug
• 13/96 at 7.00 P M.
Aug 13/96 CM p 11 John to gather information, cost comparisons etc and get together with
administrators who can make recommendations to their councils
Aug 27/96 Motion to approve M.D 911 priorities 1" Red Deer call answer- 2nd
current system (no change) 3`d Red call answer & dispatch, 4d' local answer & dispatch
Aug 29/96 Letter sent to all towns and villages, outlining estimated costs of 911
options and M.D priorities
Sept 10/96 CM p.4 Memo from Jack Ramsden and Kevin Edwards 911 inquiries reported to
council. Motion approved to have JCJ contact both parties and respond to their inquiries
Sept 19/96 EC #25 Linden has advised it supports option #2 current system (no change)
Recommendation approved to address this matter after all responses received from towns and villages
Oct 17/96 EC #13 Reported Acme has responded it's first priority is to keep the system as is
this is the M.D s 2nd priority Trochu has adopted, in principle, the same priorities as the MD
Recommendation to table until all responses received (Three Hills Carbon & Torrington have not
responded)
6. Hamlet Water Billing Town of Three Hills
May 14/96 Motion town of Three Hills proposal to do water billing accepted. Letter
sent to town advising currently installing water meters and will inform when installations completed.
• July 9/96 CM p.2 Reported contractor has indicated project will be finished by fall
Council agreeable with this timeline.
Aug 26/96 Letter received from Three Hills requesting information to set up water
billing
7. Pubhc & School Library Amalgamation Possibilities
Mar 12/96 Motion to sent letter sent to Golden Hills Regional Div Regarding possible
amalgamations
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PENDING FILES AS AT DECEMBER 10'4.1996
May 9/96 EC #38 Golden Hills acknowledged letter and referring to their boards for
feedback
May 23/96 EC #10 lbid.
Aug 26/96 Letter sent to Golden Hills requesting update
Sept 19/96 EC #7 Reported Dr McKinnon, School Div Has advised Trochu & Three Hills
schools do not have space to facilitate public library, Acme & Linden does have public library in the
school Indicated willing to meet with council to further discuss Recommendation approved to extend
invitation to Golden Hills Reg Div To meet with council to discuss this and other issues
Sept 26/96 Letter sent to school div
Oct 22/96 CM p.8 Reported letter rec'd from school div Advising school /community libraries
in Acme and Linden but physical and financial restraints, along with issues of student safety and security
arc factors determining joint school/community libraries in Three Hills, Trochu, Torrington and Carbon.
Advised MD s meeting dates in conflict with trustee meetings /appointments Motion approved to contact
local school trustee, Kathy Smith to arrange a meeting with the school trustees. ,SAP, lop ma
Oct 29/96 Letter sent to Kathy Smith D
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8. Meeting with Golden Hills Regional Division
Sept 24/96 EC #7 Recommendation approved to extend an invitation to Golden Hills Reg
Div To meet with council to discuss library amalgamations and other issues
Sept 24/96 EC #12 Recommend cash in lieu of reserves also be discussed at this meeting.
(Also discuss school counscllor/KCRB)
Sept 26/96 Letter sent to school div
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Oct 22/96 CM p.8 Reported letter rec'd from school div advising date conflicts Motion
approved to contact trustee Kathy Smith to arrange a meeting
Oct 29/96 Letter sent to Kathy Smith
Meeting arranged for Dec 3/96 between Kathy Smith, Dr McKinnon, R. Marz and J Jeffery
9. Lots 9 12, Block 1, Plan 7015, EF Wimborne (former lumber yard)
M.D has acquired these lots through tax forfeiture Buildings were demolished and removed from lots
Lots advertised for sale.
Mar 12/96 Motion to leave the property listed for sale for a further year and not list
with any realtor
10. 1997 Employee Day Monday, March 10/1997
Feb 22/95 EC #8 Recommendation to have Ms Cyndy Stevenson (speaker at 1996
Prov Ag Service Board presentation) come and give presentation on "building a positive workplace' at
1997 employee day Letter sent and engagement confirmed.
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11. Cross Boundary Garbage Dumping
Feb 27/96 Motion (in response to request from Mr Bill Purves- Smith, Custom
Woolen Mills, to use Linden Transfer Site) to propose and agreement with Mountain View to allow
ratepayers to use neighbouring Jurisdiction's transfer sites, conditional upon ratepayer requests. Letter
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June 28/96 Mountain View advised council has approved our proposal Will be
drafting up an agreement.
July 9/96 CM p.2 Mr Boake inquired about an arrangement with Beiseker & Rocky
View It was agreed to wait and react only when a request is received.
Sept 19/96 EC #28 Cross boundary agreement presented and approved.
Sept 30/96 Letter and A/G forwarded to Mountain View
Oct 30/96 EC #5 Letter received from Mountain View indicating in light of the possibility
of entering into a point agreement for a Regional Waste Management organization, it may be premature to
enter into a cross boundary garbage agreement. EC recommended to table this agreement until
Drumheller Solid Waste Management engineering study results received. EC report approved by council
Nov 18/96 Letter sent to Mountain View advising of EC recommendation.
Nov 18/96 Letter sent to Mt. Bill Purves -Smith Custom Woolen Mills advising MD
!' will allow him to use Linden Dump for household garbage, subject to any applicable fees
Nov 18/96 Copy of letter to Custom Woolen Mills put in billing basket with memo to
bill in 1997 for Drumheller Solid Waste per capita and forward monies to Drumheller
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12. Red Deer River Corridor Integrated Management Plan
John knows all about this and advises it has to go to another public hearing.
July 17/96 JCJ memo no change yet public hearing then a final draft to come.
13. Braconnier Park
June 25/96 Motion to advise AB Environment M.D willing to take over park and
assume ownership for $100 without any stipulations or conditions (Council concerned re sell buy back
JD /PENDING.DOC 4
16 Joint Services
June 18/96 Letter to all towns and villages stating revised joint service position. senior housing
equalized assessment, ambulance phase in 50150 per capita and equalized assessment until Jan 1/2000 at
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agreement)
July 10/96 Acknowledgement received from AB Environment re M.D s letter This
letter being forwarded to Natural Resources Service, Parks Program, for a response
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j Aug 13/96 CM p 7 Mr Wayne Pedrini District Manager, AB Parks Service, met
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with council to discuss sell buy back agreement. Council agreed to operate park until end of this season
(Sept/96) Still feel same way about sell buy back agreement.
Aug 21/96 Letter to sent to Mr Pedrini confirming council s position.
Sept 19/96 EC #27 Letter received from AB Environment acknowledging M.D letter of Aug
27/96 Reported Yvonne Braconnier has requested, since M.D does not want area, this land be re-
purchased back from the province by her family Also reported this park is used a lot as a day use area.
Recommendation approved to write AB Environment advising the M.D would be interested in purchasing
this property, at a reasonable price with no sell back clauses attached.
Sept 30/96 Letter sent to Mr Wayne Pedrini, AB Parks
Oct 3/96 EC #13 Recommendation for MD to take over park operations under the original
conditions set by AB Parks with the understanding the province will never take back the park and further
the Parks Committee look into solving in the most economical manner the water problems at the park.
Oct 8/96 CM p.2 Noted the terms set by the province are to ensure the park is not used for
any other purpose than a recreation area.
Oct 8/96 CM p.6 Motion approved to write to Mt. Vernon Water Co -op requesting
consideration for an extension to commit for a water service hook up at Braconnier Park due to
negotiations regarding the transfer of this park not being completed.
Oct 15/96 Letter sent to Mt. Vernon Water Co -op
Oct 15/96 Letter sent to Mr Wayne Pedrini
14. Fire Aj;reements Acme Linden
June 25/96 Tabled pending responses from towns and villages re June 18/96 joint
services letter
Aug 27/96 CM p 8 Motion M.D fails to recognize Acme's good faith to advise Acme as the
village has chosen not to enter into a joint fire department with Linden and in light of the central dispatch
system M.D has opted not to enter into an agreement with Acme and shall continue to fund Linden fire
department c.c Village of Linden
Sept 4/96 Letter sent to Acme (c.c Linden)
Sept 19/96 EC #26 Linden has sent letter expressing their concerns re change from 75% to
50% M.D funding and request meeting to further discuss Recommendation approved to schedule this
meeting after the joint services meeting.
Sept 27/96 Letter sent.
Oct 30/96 EC #10 Linden has requested a meeting to discuss fire services EC recommended
Fire Committee of Mrs Lowen & Mr Boake meet with the village on Nov 25/96 Council approved
recommendation
Nov 8/96 Memo sent to Mrs Lowen & Mr Boake re meeting date.
Nov 26/96 CM p 7 Report on meeting presented. Motion approved for 50150 cost sharing of
Linden fire costs to commence effective Jan 1/97 and further Linden be advised the M.D is still willing to
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cost share, on a 50150 basis a joint fire department between Acme and linden where the MD would
contribute 50% of capital and operating costs and the villages Jointly share the balance Further agreed
Acme and linden, and not the M.D. negotiate the joint Acme Linden fire department.
Nov 29/96 Letter sent to linden cc Acme
15. InvoicinL for Structural Fires
May 28/96 Reported this issue had been brought up at the Mayors and Reeve s
meeting by Mayor Joyce McDonald, Linden. Motion that a recommendation be put forth to all towns and
villages that fire calls to structural fires be invoiced. Letter sent to all towns and villages.
June 11/96 Letter sent to all towns and villages requesting input and response.
July 18/96 No responses back. Phoned all towns and villages and faxed copy of June
11/96 letter
Aug 22/96 EC #9 Reported no response received from Three Hills nor Trochu.
Aug 26/96 Letter faxed to Three Hills and Trochu requesting response to June 11/96
letter
!' Oct 8/96 CM p.9 Motion to table this item.
Oct 22/96 CM p.1 Reported majority of jurisdictions are in favour of this invoicing Motion
approved for MD Fire Committee to arrange a meeting with the Fire Committees from the urban
jurisdictions to further discuss this issue and set rates and that prior to this meeting the urban fire
committees receive input, re fire rates, from their local Fire Chief
Oct 24/96 Letters sent to all urban towns and villages in MD
16 Joint Services
June 18/96 Letter to all towns and villages stating revised joint service position. senior housing
equalized assessment, ambulance phase in 50150 per capita and equalized assessment until Jan 1/2000 at
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which time a review to determine impact recreation to be negotiated separately
Aug 13/96 CM p.5 Reported Three Hills, Trochu Linden and Torrington have agreed
to this compromise, Acme and Carbon have not agreed Motion to send letters to Housing Authority and
Ambulance advising majority of municipalities which fund these operations have agreed to this
compromise and to request ambulance funding changes effective Jan 1/97
Aug 21/96 Letters sent to Kneeh ill Ambulance & Knechill Housing Corp (cc towns &
villages)
Sept 10/96 CM p.3 Agreed to invite all town & village councils to a joint service meeting
Sept 19/96 EC #29 Recommendation to redraft joint service position for presentation to
council
Sept 24/96 CM p.5 Discussed Joint services position and tabled for next Exec Comm. meeting.
Oct 22/96 CM p.6 Motion approved , in view of there being no recreation Joint service
agreements negotiated and in view of the MD wishing to show good faith towards these negotiations, the
1996 budgeted amount of $70,000.00 for urban recreation grants be distributed amongst Three Hills
Trochu Acme Carbon & Drumheller based on a percentage and average of the past three years grants
and further a letter be sent to all towns and villages, indicating the MD s position, good faith and hope
these agreements can be successfully negotiated for next year
Nov 26/96 CM p.6 Agreed the MD had established a joint service positi on on recreation from
which to commence discussions and this position be a starting point for negotiations Recreation position
based on Three Hills proposal with MD changes to the calculation of revenues (all revenues to be
included) and expenses (all expenses except debenture payments and interest) and that the MD propose to
share 1/3 of 44 1% of the operating deficits of arenas and 115 of 44 1% of the operating deficits of pools or
the pooling of all arena and pool deficits and paid on a per capita basis, with total per capita being the
entire population of the MD and with the addendum these recreational facilities could be administered by
a Regional Recreation Board
Dec 2/96 Letters sent to towns and villages confirming Joint service meeting to
discuss recreation
Three Hills Tuesday, Jan 14/97 at 3.00 P M. at MD office
Trochu Tuesday Jan 14/97 at 7.00 P M. at MD office
Acme Tuesday Jan 14/97 at 8:30 P M. at MD office
Carbon Linden and Torrington Wednesday Jan 15/97 at 7.00 P M at MD office
17 Recreation Grants / Three Hills Recreation
June 25/96 Approved 1996 Three Hills recreational grant in the amount of $22,000.00
as an unconditional grant Cheque not issued yet.
Aug 9/96 EC #10 Linden has forwarded two recreation proposals EC recommend copy be
provided to each councillor and this matter be tabled until the next meeting
Aug 27/96 CM p.8 Reported Linden had submitted a proposal for recreation funding Motion
approved to table this item.
Oct 22/96 CM p.6 Recreation grants summarized and discussed. Motion approved in view of
there being no recreation Joint service agreements negotiated and in view of MD wishing to show good
faith the 1996 budgeted amount of $70,000.00 for urban recreation grants be distributed between Three
Hills, Trochu Acme Carbon, Drumheller based on a percentage and three year average.
Oct 30/96 EC #14 EC recommendation to pay urban recreation grant, Three Hills
$28,000.00, Trochu $19,000.00 Acme $10,500.00 Carbon $8,700.00 Linden $0.00, Drumheller
$2,500.00 and already paid to Torrington $1,294.46 EC reported approved by Council and letters and
cheques sent out.
Nov 5/96 CM p.5 Motion approved to table joint services (including Three Hills recreation
proposal) for an informal discussion at the AAMD &C convention
Nov 19/96 EC #12 Recreation grants reviewed.
Nov 26/96 CM p. l Motion approved to pay $2,000.0 each to rural community centres in
Wimborne, Huxley and Swalwell
Nov 26/96 CM p.I Minimum Recreation Policy adopted A policy for a minimum, grant, for
recreation purposes, to urban jurisdictions that do not qualify for other recreational grants and this policy
be based on a $2.50 per capita, based on the population of the urban jurisdiction.
Dec 5/96 Letter and cheque issued to Linden $1,407 50 letter sent to village of
Torrington ($0.00 ) and cheques and letters to Swalwell Wimborne and Huxley
18. AB Senior Summer Games
April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid
Committee in their bid to host the 1998 games in Three Hills and area. Letter sent.
April 25/96 Reeve Marz also sent letter of support.
June 25/96 CM p.10, 11 Reported Three Hills successful with their bid. Discussion
on golf Course Road re possibility of applying dust control on the road prior to the games
July 9/96 CM p.8 Reported Three Hills Golf Course applying for CFEP (Community
Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games In
preparing this grant the golf course had requested the use of the M.D name on the donation list for
providing gravel and grader work in the amount of $2,450.00 with the clear understanding this has not
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been approved by the M.D council
19 Air and PA System for Council Chamber
July 23/96 Motion to have building committee investigate options for a PA
also a quieter air circulation system for council chambers.
July 27/96 JCJ memo to Alex Cunningham to look into this matter
Nov 5/96 CM p 7 Estimated received from Kirk s Sheet Metal for $1,00.00 to re -d
returns in the council room to reduce noises from the heating system Motion approved to undertake this
work.
20. Dennis Smyth/Monica Smyth Kin Request for Hook Up Equity Water NW 34 -32 23 W4
July 9/96 CM p.3 Mr Smyth requested costs for water hook up and also if he could install
water line himself with his backhoe. Council confirmed policy additional hook ups to be charged
$14 000.00 and approved a motion should the water line be contracted Mr Smyth would be welcome to
bid on this project.
July 19/96 Letter sent to Mr Smyth outlining Council's position
Oct 8/96 CM p.9 Request for hookup onto Equity from Monica Smith -King tabled.
Oct 22/96 CM p.5 Request from Monica Smyth King for hook up onto Equity system.
Motion approved to advise Mrs. Smyth -King of policy regarding costs to hook onto this system the
estimated cost for this hook up has been approximated at $20,000.00 if project to proceed, would
probably be tendered approval for hook up subject to signing an agreement and the terms payments and
conditions as set by policy Also advising one hook up per title and no reselling of water from the meter
Oct 28/96 Letter sent to Mrs Smyth King
21. Buffalo Junin Park
Aug 13/96 CM p 7 Council discussed possibility of developing park for overnight camping etc.
Discussed meeting with Carol Haley when she was next at M.D office to further discuss No dates have
been set for Ms Haley to come to office
Aug 27/96 CM p.4 Noted Glen Wagstaff would be arranging a meeting with Carol Haley,
MLA when she is next in MD office
Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for Glen to meet
with Carol when she is next in office if Glen makes other arrangements to advise office.
Sept 16/96 Appointment made for Glen to meet with Carol Haley Sept 27/96 at M.D
office (10:30 A.M.) Glen advised by phone
Nov 5/96 CM p 1 Mr Wagstaff requested this pending item remain on pending report,
noting Ms Carol Haley had indicated the province may be interested in some type of partnership with the
municipality for the park operations
22. M.D. FNIZ Poles
June 25/96 CM p.12 Building Comm. reported costs for fibre glass poles $1280.00 each plus
GST Motion to table
July 9/96 CM p.3 Agreed to explore option of making own poles Motion to table.
July 23/96 CM p.2 Motion to table until information received.
Aug 21/96 Phoned Keith Smith to get prices for 2 flag poles at Keivers and 2 flag
poles for office.
23 Three Hills Airport Commission
Aug 27/96 Cm p.8 Aug 19/96 Airport Commission min utes reviewed and intent of motion
regarding water hook up (town and MD be approached to pay 1/3 of the cost of hooking onto Mt. Vernon
Water system) Motion to table this issue until costs obtained
Sept 19/96 EC #17 Town of Three Hills has approved a motion to pay 1/2 of 1/3 of the Mt.
Vernon water hook up costs at the Airport. Recommendation M.D only pay 1/3 of 1/3 of these costs, as
this percentage reflects the cost sharing arrangement for the airport (town 2/3 M.D 1/3)
Sept 24/96 CM p.2 Discussions re council s principles re Co -op agreement and multiple hook
ups for one hookup price Motion approved EC #17 not be accepted and removed from report.
Oct 8/96 CM p.6 Mt. Vernon Co -op met with council and indicated water hook up at airport,
through the Commission and servicing other hangers, was provided for in the Co -op s bylaws. Motion
approved to contribute 1/3 of $14,000.00 membership, for the Airport Commission, to the Mt. Vernon
Water Co -op for water service to the Airport.
Oct 15/96 Letters sent to town of Three Hills and Mt. Vernon Water Co -op
* * ** *RECOMMEND FILE THIS ITEM * * * **
24 MD Flag Donation to Community Centre
July 23/96 CM p.2 Motion to donate MD flags to community centres for display inside their
buildings
Aug 9/96 EC #17 Otto to order twenty MD flags
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Aug 19/96 Memo to Otto
Aug 22/96 EC# Otto reported flag prices have increased from $65.00 to $88 70 each
Aug 27/96 CM p.2 Motion to sent letters to all community centres advising, upon request, the
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MD will donate a municipal flag
Sept 4/96 Letter sent to community centres requesting they advise prior to Sept 30/96
if they want a flag.
Sept 6/96 Mt. Vernon Community Assoc sent a letter advising they would like a
flag
Sept 9/96 Three Hills Rural Community telephoned and requested a flag
Oct 3/96 EC #18 Eight community centres have requested flags. Approved recommendation
for Otto to order 15 M.D flags and donate on to the 8 community centres
Oct 15/96 Memo to Otto to order flags Advised flags have been ordered.
25 Minimum Tax Levy
Aug 27/96 EC #12 Recommend this issue be re- addressed at the first meeting in Jan/97
26. Kneehill HousmL Corporation
Sept 10/96 CM p.3 Motion to approve in principle council negotiate entering into an
agreement with this Corporation to finance a loan for renovations at Golden Hills Lodge, at an interest
rate to be negotiated and subject to meeting all legislated requirements.
Sept 13/96 Faxed information to Barry Sjolie and requested written opinion on
loaning these monies
Sept 13/96 Sent letter to Golden Hills advising of council s motion.
Oct 22/96 CM p 7 Legal opinion received from Brownlee Fryett reviewed. Motion approved
to write Hon. Tom Thurber outlining MD s position and desire to loan monies and requesting his
assistance in the interpretation of the legislature and specifically how this loan can be transacted.
Oct 29/96 Letter sent to Hon Tom Thurber
Nov 20/96 Letter received from Barry Sjolie inquiring about status of this file
Nov 25/96 Letter sent to Barry Sjolie advising MD awaiting information from AMA
and requesting file to remain pending until further instructions
27. KCRB /School Counsellor Information
Sept 10/96 CM p.3 Motion to request information from Golden Hills Regional Div Regarding
school counsellors other than KCRB in regional division schools
Sept 13/96 Letter of inquiry sent to Golden Hills Regional Div
Oct 22/96 CM p.8 Letter rec'd from school division advising at the Junior and senior high
school level provision is made for counselling to be allocated based on the guideline of one full time
counsellor for every 400 students. However through school based decision making budgetary processes,
schools can deviate from this allocation. Motion approved to contact Kathy Smith, trustee to arrange a
meeting with the school division
•
28. AT &U Sceondary Partnership Protram Review Request
Oct 8/96 CM p.3 Rob Penny & Mike Znak, AT &U met with council to review various
issues, including 75/25 partnership sharing of this program. Motion approved to request AT &U to review
these cost sharing arrangements
Oct 15/96 Letter sent to Rob Penny
29. Divisional Boundary Chances
Oct 8/96 CM p.2 Discussion re going from 7 divisions to 5 divisions. Motion approved to
table for further discussions at the upcoming divisional meetings
30. Employee Retirement Seminar
Oct 22/96 CM p.5 Reported requests received from some employees to hold a retirement
preparation seminar Motion approved to hold a one day retirement seminar in Three Hills, with Mr
Rein Selles Retirement/Life Challenge Ltd., for a maximum of 25 staff members and any councillors
wishing to attend.
Dec 2/96 Letter sent to Mr Selles requesting information and timetable
•
31 1997 Divisional Meetings
Nov 5/96 CM p. l Motion approved to have Mr Vickery prepare a report on road damages
resulting from road ban violations for the Divisional meetings
Nov 7/96 Memo to Rick Vickery
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32. Sharon Delorme Water Account, Swalwell
Oct 22/96 CM p.8 Reported Ms Delorme unable to pay outstanding water account ($139 73)
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and that she was no longer in receipt of Social Assistance Motion to table pending report from Mr Hoff
Nov 5/96 CM p.6 Report from Mr Hoff that Ms Delorme trying to obtain work and
confident she will be employed by Nov 15/96 Motion approved to contact AB Social Services on behalf
of Ms. Delorme to obtain information regarding this matter and further the water not be turned off until
this information received.
Nov 18/96 Letter sent to AB Social Services Drumheller
Nov 18/96 Letter sent to Ms Delorme advising of council's decision.
33 Trochu Swimming Pool
Nov 26/96 CM p.4 Request made to receive legal opinion regarding the possibility of
canceling the Trochu Pool Bylaw
Nov 28/96 Information faxed to Mike Welsh
TRANSPORTATION PENDING ITEMS.
1. A &A Pavmj! Ltd.
May 9/96 EC #46 Recommend letter and bill for 75% of legal costs be forwarded to Min. of
Transportation.
Legal fees paid to Ballem McDill $21076.80 plus GST $1474.81 for total of $22,551.61 In process of
preparing letter requesting 75% of legal fees be reimbursed.
Aug 9/96 Letter sent to Hon. Robert Butch Fischer Minister of Transportation
requesting 75% of legal costs
Aug 27/96 CM p.3 Mr Jeffery inquired whether anyone remembered who attended the 1995
Fall Convention meeting with Foothills Torchmsky Steve West to discuss A &A. Noted Mr Jim Kiss,
Executive Assistant was present.
Sept 19/96 EC #3 Min of Trans. has sent letter advising current department policy does not
allow for the payment of legal fees however he would be pleased to further discuss at the Fall
Convention. JCJ is currently scheduling this meeting
Oct 22/96 CM p.2 Motion approved to discuss A &A Paving with Minister at AAMD &C
convention and a letter be drafted outlining concerns.
Nov 5/96 CM p.3 Letter reviewed.
Nov 7/96 Letter finalized.
Nov 13/96 Meeting with Rob Penny and Minister at AAMD &C convention. Minister
to advise
2 Wimbornc Shop options
April 23/96 Motion to have Rick Vickery investigate possibilities and options to rent Mr Litz's shop and
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report back to Council
June 11/96 Motion to table until further information obtained. S�P,�ovITJ,Nv�
Aug 13/96 CM p.8 PWS to do cost comparison
3. AAMD &C Petroleum Products Buying Group
July 25/95 Motion approved to participate in this group buying
Various correspondence since then but to date, not yet operational we are still purchasing petroleum
from Linden Co -op
July 9/96 CM p.2 Mr Jeffery reported this group should be operational by July
16/96
Aug 9/96 Group has contract in place Executive Committee recommending M.D
go with group as financially benefitting.
Aug 13/96 EC report approved.
Aug 21/96 Letters sent to All Things Energy Linden Co -op (cc to Ken McLean
school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising of same
Sept 12/96 Letter sent to AAMD &C requesting school division have their own account
and be billed separately for their fuel purchases through this group
Oct 1/96 M.D using Petroleum Products Buying Group to purchase fuel School
Div Has separate account from the M.D for their fuel purchases
•
** *RECOMMEND REVIEW COSTS PRIOR TO APRIL 1/97 * ** (Management fees waived for first six
months)
4 Schmautz Pit S' /z 20 -32 26 W4
Apr 23/96 Motion approved rental of lands to Rick Liebel from May 1/96 Apr
30/97 for total of $9,000.00 with $5,000.00 payable May 1/96 and $4 000.00 payable Nov 1/96
Jun 6/96 EC #17 Carrying on with plans for relocation of Torrington Rubble pit to this
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location and water table testing to be done (Survey has been completed and MPC proceeding with
subdivision)
Jun 26/96 Letter from Barry Sjolie inquiring about this file.
® Jul 3/96 Letter to Barry advising M.D proceeding with water testing and upon
receipt of provincial approval for the relocation of the rubble pit to this site we shall be proceeding with
subdivision application
5 PRFA Regional Mountain Fiew/Kneehill Water Stiuly
Sept 12/95 Motion to request PFRA look into possibility of regional Mountain
View/Kneehill water study
Sept 14/96 Letter sent to PFRA no response
Note PFRA is currently undertaking a Kneehill water study
G. PFRA Well and Groundwater Suiwey
Feb 27/96 CM p 7 Approval to extent well survey project to cover the entire mumcipality and
to amend the CAESA farm based agreement with the ASB to include the well survey as a new project.
Apr 9/96 JCJ #3 CAESA funding approved.
Apr 11/96 Receipt from CAESA $33,000.00
7. PFRA Prcliminary Engineering Design Three Hills South & East Area
Oct 8/96 JCJ #2 Reported PFRA at no cost to MD would like to do preliminary
engineering design to tie in with existing CAESA well survey program
Oct 15/96 Letter sent to PFRA advising council approves
8. Bleriot Ferry transfer from AB Transportation
June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U looking at transferring Bleriot Ferry JCJ
requested Ivan keep us informed nothing further reported.
July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about this matter
Aug 26/96 Letter sent to Rob Penny requesting update.
Sept 19/96 EC #1 AT &U has advised province proposes to transfer ferry to local jurisdictions
ASAP Prior to transfer AT &U proposes to replace existing ferry Drumheller Reg. Chamber of Dev &
Tourism has expressed an interest in operating this facility Recommendation approved to write AT &U
requesting ferry usage and cost information letter to Drumheller Reg Chamber of Dev Advising M.D
interested in attending their meeting on Oct 15/96, letter to Starland inquiring about their intentions
regarding this ferry
Sept 26/96 Letters sent.
Oct 4/96 JCJ attended meeting at Starland with Badlands Starland, Drumheller
I Drumheller Regional Chamber of Development & Tourism and AT &U Given Discussion Paper from
Chamber of Dev & Tourism Reviewed all tourist attractions in the area. Advised Chamber of Dev &
Tourism arranged meeting with various provincial Ministers on Oct 15/96 to discuss their proposal to take
over the operations of the various tourist attractions
Oct 8/96 CM p.4 Motion approved to fax letter to Chamber of Dev &Tourism with copies
to Starland, Badlands Drumheller advising MD feels premature to meet with Ministers, need more
discussions with stakeholders
Oct 8/96 Letter faxed.
Oct 22/96 CM p.2 Reviewed letter from Starland and Klondyke Ferry agreement. motion
approved to met with Starland, prior to meeting with Hon Butch Fischer at AAMD &C convention, and
to have Starland and Kneehill jointly discuss this issue with the Minister at the convention.
Nov 5/96 CM p.4 Motion approved to table tlus matter until discussions with Starland.
Nov 12/96 Met with Starland. Agreed Kneehill on behalf of both municipalities,
negotiate with AT &U regarding the administration and operation of the ferry
Nov 12/96 Letter drafted to Minister advising of Kneehill /Starland consensus
Nov 13/96 Meeting with Rob Penny and Minister also Starland present. Presented
letter
Nov 19/96 EC #4 Recommendation to invite Rob Penny to meet with Road Committee to
negotiate terms of this ferry agreement. Recommendation approved.
Nov 29/96 Letter sent to Rob Penny
9. Surface Lease Agreement Bearspaw Petroleum SW 3 -30 21 W4
This 25 year lease agreement will expire Oct 13/95 There is an option in the agreement for a renewal for
a further 25 year term.
Aug 2/96 Letter sent to Bearspaw inquiring about their intentions regarding this
lease
Aug 27/96 CM p 5 Motion to renegotiate agreement at $2,500.00 /yr with renewal every 5
years
Sept 4/96 Letter sent to Bearspaw Petroleum
Sept 19/96 EC #2 Letter rec'd from Bearspaw along with listing of lease rentals for other
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sites in this area. Recommendation approved to renew this lease at $2200.00/yr renewable every 5 years
Sept 26/96 Letter sent to Bearspaw
Oct 17/96 EC #2 Bearspaw has recommended lease be renewed at $1800.00 per year
renewable every five years EC recommends to renew lease under these terms
Oct 24/96 Letter sent to Bearspaw requesting they prepare this lease and forward for
processing
10. Mt Vernon Water Co -on legal bills
June 25/96 Motion to prepare draft policy re M.D involvement in public utilities and
position of non involvement unless M.D owns the utility Also request to provide Co -op with an
accounting of receipts and disbursements.
July 2/96 Letter sent to Co -op with an accounting of monies received and disbursed,
on behalf of the Co -op, by the M.D Net financial position as of June 30/96 total receipts $6 150.00
total disbursements $8 157 56 net $2,007 56 deficit. Also noted final legal billing not yet received.
July 9/96 Policy adopted.
July 9/96 Motion to request an appointment at July 11/96 Co -op meeting to discuss
legal fees Mr Jeffery unable to arrange appointment as Co -op s agenda full
July 23/96 Motion to update Co -op on financial position, advise them of Equity water
legal costs (total $2 104.84) and that the users of the system are paying these costs and invite the Co -op to
a council meeting to discuss reimbursement of these net costs.
Aug 1/96 Letter sent to Co -op with financial update net cash position $3,639.89
deficit and total legal fees paid to date $6,699.88 Extended an invitation for Co -op to meet with Council
to further discuss this issue
Aug 27/96 CM p 1 Reported the Co -op had indicated they would be dealing with the legal fees
after harvest time
Sept 24/96 CM p 1 Reported Co -op had requested a meeting with the Water Comm. to -day
after council meeting.
Sept 24/96 CM p.5 Reported Co -op unable to meet to -day Meeting rescheduled for Oct 8/96
council meeting
Sept 27/96 Letter sent to Co -op advising meeting scheduled for 130 P M. on Oct 8/96
Oct 8/96 CM p.5 Co -op met with council and clarified multiple hook ups and other
concerns Co -op advised members had not yet addressed legal fees Motions approved to charge Co -op
for % of total legal fees paid to Brownlee Fryett (1/2 of $6,027 29), purchase one membership for
$14 000.00 with no set location at this time request the Co -op to consider an extension to commit for a
water hook up for Braconmer Park as negotiations for the transfer of the park not yet finalized, approve
MD contribution of 1/3 of $14 000.00 towards water hook up by Airport Coimission for airport.
Oct 15/96 Letter sent to Co -op re legal fee proposal
Oct 15/95 Letter sent to Co -op re hook ups
Oct 15/96 Letter sent to Three Hills re Airport Commission water hook up
Oct 17/96 Co -op membership application completed and $1000.00 deposit paid for
one hook up at unknown location
Nov 25/96 Received cheque from Co -op, in the amount of $626.25 representing one
half of the Brownlee Fryett legal bills.
Nov 26/96 CM p 7 Receipt reported to council
Nov 26/96 CM p 7 Reported Co -op has provided a policy to address property where title has
not yet been transferred (i.e. Braconmer Park) and requires a $1000.00 deposit that is refundable should
title not transfer Discussion about number of water hook ups MD approved at Oct 8/96 meeting Motion
approved unanimously to re- clarify water hook up MD to participate with one hookup for Airport
Commission and only one further water hook up, with this location being described as `no fixed location"
but with the intent this hook up could be installed at Braconmer park or at an alternate location, to be
determined should the Braconmer Park hook up not be developed.
11. Mt. Vernon Water Co -ov
Proiect Issues
Aug 9/96 EC #9
Request from Co -op to place water pipeline in road allowance ditch.
Recommendation approved
to revise current pipeline crossing A/G to address and apply to this water
project.
Aug 13/96 CM p.2
Public Utilities Agreement for Low Pressure Water Distribution Pipelines
approved, as presented.
Aug 21/96
Letter and A/G sent to Co -op
Aug 22/96 EC #3
Co -op has requested price from M.D to do the reseeding in the ditches 55
km Exec Comm recommended this matter be referred to Council
Aug 27/96 CM p. l
Lonnie & Art requested to obtain rates for equipment rental for this work.
Sept 5/96 EC #16
Recommendation the rental rates for equipment rentals to the Co -op be set
at the rates listed in the AB
Road Builders Heavy Construction Assoc 1995 Equipment Rental Book less
5% this being the same rental
rates for towns and villages as per M.D policy 13 14A.
Sept 10/96 CM p.1
Reported Vern Crawford had met with Lonnie to discuss the project and
possibility of M.D being the contractor Lonnie advised Vern this would have to be a council decision.
Sept 12/96
Letter sent to Co -op re rental equipment rates.
Sept 19/96 EC #5
Co -op has inquired about renting the M.D pusher Recommendation this
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request be approved and the rental rate be as per policy 13 14A, that being $125.00 per hour (includes
pusher truck and 3 men)
Sept 19/96 EC #15 Paul Van Doren inquired whether M.D would be interested in purchasing
share in the Co -op for $14 000.00 This would ensure hookup on the system at some later date.
Recommendation to purchase share subject to clarifying the amount of water line footage included in this
water hook up
Sept 19/96 EC #17 Town of Three Hills has approved a motion to pay 1/2 of 1/3 of the Mt.
Vernon water hook up costs at the Three Hills Airport. Recommendation M.D only pay 1/3 of 1/3 of
these costs, as this percentage reflects the cost sharing arrangement for the airport (town 2/3, M.D 1/3)
Sept 24/96 CM p.2 Discussion re council s principles re Co -op agreement and multiple hook
ups for one hookup price Motion approved EC #15 & #17 not be accepted and removed from report.
Also agreed EC #5 re equipment rental rates was appropriate
Sept 27/96 Letter sent to Co -op advising of rental rates for the pusher
12. Resource Road Improvement Program
June 25/96 CM p.12 Program announced and motion to have each councillor prepare
a listing of possible roads that could benefit from this program
July 9/96 CM p.6 Traffic counts requested along with Information re volume of
transportation and grain on these roads when elevators close
July 16/96 AB Trans advised our share of project 20% and ATU share 80 %,
maximum $500,000.00
July 23/96 CM p 4 Road priorities determined I" Buffalo Jump Road for 1996 2nd
Linden West for 1997
July 26/96 Applications submitted for Buffalo Jump and Linden West.
Aug 6/96 AB Transportation sent letter acknowledging applications and will advise
Oct 17/96 EC #1 AT &U advised MD's application for funding for Buffalo Jump Road did
not meet criteria traffic volumes and number of trucks did not meet eligibility criteria Recommendation
u''Azlo �<
to discuss and file and further to have Mr McCook discuss with Rob Penny at Convention
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13. Canada Agri Infrastructure Road Program
July 9/96 CM p 5 Report of this program and motion to obtain Information re grant (road
counts road impacts due to elevator closures etc.)
July 17/96 JCJ memo to PWS to obtain Information and traffic counts
July 23/96 CM p.4 Possible roads eligible for this funding listed and staff to determine
eligibility
Aug 13/96 CM p.9 Motion to approve Wimborne Road (9 mile project) to be submitted for this
funding, subject to meeting criteria.
Aug 16/96 JCJ memo to PWS Note to PWS to apply for this funding for Wimborne
1,910 7Pras
Road project
14 Waiax/Champion tour
July 4/96 EC #8 Mr McCook to get further information.
July 23/96 CM p.6 Reported this would be a two day tour and agreed should be
scheduled after Fall Convention
15. Highway 9 Functional Planning Study
Aug 9/96 EC #6 Reported Torchinsky Eng. Has been commissioned by AT &U to carry out a
functional planning study for the upgrading of Highway 9 from the south limits of Drumheller to just west
of SH 836 (37.0 km) to address vertical and horizontal alignments.
Aug 13/96 CM p.2 No concerns expressed by council re environmental or otherwise
Sept 5/96 EC #15 Reported Torchinsky will be holding public information meetings
Requested to have Torchinsky keep PWS or Marylea informed on this issue.
16. CN Surnlus Land Sales
June 6/96 EC #5 Recommendation to have PWS contact CN and determine If any surplus
lands In MD, owned by CN and for sale would be of any use to MD
Aug 20/96 Memo from PWS to Jen to write letter
Aug 26/96 Letter of inquiry sent to CN
17 Road Problems SH 583 & SH 806
July 23/96 CM p.3 Problems re SH 583 overlay on old pavement structure reported.
Concerns re SH 806 project expressed as base is very poor Agreed to draft letter and meet with ATU to
further discuss
Aug 9/96 EC #8 Meeting arranged with Rob Penny to meet with council Oct 8/96 to discuss
this matter
Aug 13/96 PWS #4 PWS recommends wait for design and other information re SH 806 before
writing letter
Aug 27/96 CM p 1,4,5 Comments re road project and SH 806 road ban enforcement etc.
Oct 8/96 CM p.4 Rob Penny & Mike Znak met with council Discussed problems &
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concerns Motion approved to have Torchinsky Engineering provide estimates for 8.5 and 10.0 metre
road width for SH 806
Oct 10/96 Letter sent to Torchinsky requesting these estimates for Nov 5/96 council
meeting.
Oct 22/96 CM p.2 Discussed road and safety concerns on SH 806 Motion approved to
prepare letter for meeting with Minster ant AAMD &C convention
Letter prepared and discussed with Minister Nov 13/96 Minister to advise
18 Gravel Testing Request County of Mountain View 5 or 8 -31 26 W4 (Vic Thiessen)
Sept 16/96 Letter requesting permission to test for gravel at this location faxed to
Mountain View
Sept 16/96 Fax received from Mountain View giving permission for this testing
19. Lorrin Baerg Weigh Scale
July 23/96 CM p.5 Request received from Mr Baerg for two approaches off SH 806, at his
residence SE 30 -30 -25 W4 He is proposing to install a weigh scale for community use Motion approved
to table until appointment can be made for Mr Baerg to meet with council to further discuss
Aug 13/96 CM p 8 Inquiry received from Mr Baerg re SH 806 project and whether the road
would be widened by his residence as he is planning a weigh scale at this site Motion approved to extend
SH 806 project approximately 1 % miles south of correction line. Mr Bacrg would also like to meet with
council after harvest to discuss weigh scale proposal
Aug 21/96 Letter sent to Mr Baerg advising him of project extension and requesting
he contact MD after harvest to arrange meeting
20 Lorrin Baerg Request to move temporary approach SW 29 30 25 W4
Aug 13/96 CM p.8 Mr Boake reported Mr Baerg has requested permission to move his
temporary approach, abutting SH 806 at SW 29 30 -25 W4 700 feet south to accommodate a business
that has purchased a lot from him. Motion approved to table this request until more Information is
received from village of Linden and Mr Baerg
21. CP Rail N' /Z 12 -29 -22 W4 Hamlet of Hesketh Permission to install culvert
Sept 25/96 RC #5 Road Committee reported the road Into B.G Naylors, Pt NE 12 29 22 W4
is on a natural water course and in the spring and winter gets into very bad shape Committee
recommends MD check with CP to use abandoned rail bed for access into Naylor's property
Oct 15/96 Letter written to CP Rail
22. SH 836 Culvert West of SW 20 -30 22 -W4
Oct 8/96 CM p 7 Reported Mr Gordon Snell has built a darn on the land he rents at SE 20
30 -22 W4 and this will divert the natural path of the water from the culvert on SH 836 at this location
Motion approved to request AB Environment, Water Resources, to investigate this situation.
Oct 15/96 Letter sent to Mr Kent Berg AB Environment.
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PUBLIC WORKS SUPERINTENDENT'S REPORT
TUESDAY, December 10th, 1996
1 Graders are peeling off ice on hills and intersections that are bad They are working 8
hour shifts
2 Trucks are hauling from McNairs they will be working 9 hour shifts for a while
3 The slip in sander is in the truck and operational The other truck is in Calgary getting
j rigged up
j 4 The 14H broke the circle for the blade Finning came right up with a truck and loaded
it and took it back to Calgary for warranty work. It looked like a flaw in the casting
or heat treatment P 1 is down in division #1 replacing it until the repairs are done
5 Plow trucks have been cleaning up some ice areas on the hard top The sand shed is
full again for the second time this year
WORKS SUPERINTENDENT