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Home My WebLink About1996-10-21 Council Minutes0 0 A- MUNICIPAL DISTRICT OF KNEEHILL #48 ORGANIZATIONAL MEETING Monday, October 215; 1996 I Call to order by the Administrator 2 Administrator call for nominations for Reeve for the ensuing year Election of Reeve Completion of Oath of Office 3 Reeve takes over meeting and calls for nominations for Deputy Reeve for the ensuing year Election of Deputy Reeve Completion of Oath of Office 4 Reconfirm Mission Statement 5 Procedure Bylaw confirm meeting dates and times 6 Banking Resolution for 1996/1997 include signing authorities for bank accounts 7 Borrowing Bylaw 1996 bylaw authorized for borrowing up to $2 500 000 00 8 Assessment Review Board Bylaw 1996 members RV, GW, REB, OH, JH 1995 members RAM JH GW, ML, RV 1994 members OH, REB, JH, GW, ML 1993 members OH REB JH, ML, RV � JCJ is usually appointed Clerk with Jen as alternate 9 Resolution to adopt 1996 budget as the interim budget for 1997 until the 1997 budget can be completed 10 Appoint members at large on committees/boards a) Subdivision and Development Appeal Board members at large this is an annual appointment Current members at large are Marg Vetter Harold Mueller and John Colberg b) Municipal planning Commission this is an annual appointment Current member at large is Ray Ratzlaff c) A.S.B Usually appointed for three year terms Current ASB farm members at large are Kevin Hoppins and Mike Koot A. S.B farmer member Kevin Hoppins has completed one year of his second term Mike Koot has completed two years of his first term ASB farm members at large to remain same no appointments necessary 11 Set up committees for 1996/97 see attached listing 12 Committee Report - review of all councillor policies 13 Other Business a) Donation Policy b) Membership in FCM 14 Adjournment i W rf WO MD OF KNEEHILL #48 ORGANIZATIONAL MEETING- OCTOBER 21S ; 1996 The Organizational Meeting of the Council of the Municipal District of Kneehill Number 48 was held at the M.D of Kneehill office 232 Main Street, Three Hills, Alberta, on Monday, October 21", 1996 commencing at 8 30 A.M. The following were present for the meeting Councillors Marylea Lowen Otto Hoff Robert E Boake Richard A. Marz James M. Hanger Richard M. Vickery M Glen Wagstaff Administrator John C Jeffery Division 1 Division 2 Division 3 Division 4 Division 5 (after 9 45 A.M.) Division 6 Division 7 Mrs Jennifer Deak, Assistant Administrator was also present and recorded the minutes Mr John Jeffery called the meeting to order and requested nom matrons for Reeve for the ensuing year Mr Vickery nominated Mr Marz Mr Jeffery called for nominations for Reeve a second and third time No further nominations were forthcoming Mr Jeffery declared Mr Marz elected, by acclamation, as Reeve for the ensuing year Mr Marz thanked his fellow councillors for their vote of confidence and proceeded to complete his oath of office Mr Marz then took charge of the meeting and called for nominations for Deputy Reeve for the ensuing year i t I I Mrs Lowen nominated Mr Hoff Mr Marz called for nominations for Deputy Reeve a second and third time No further nominations were forthcoming Mr Marz declared Mr Hoff elected, by acclamation as Deputy Reeve for the ensuing year Mr H01T completed his oath of office and thanked council for their vote of confidence in electing him Deputy Reeve for another year Mr Wagstaff moved the mission statement be reconfirmed for another year CARRIED Mr Boake moved the regular meetings of council be held on the second and fourth Tuesdays of each month and the meetings commence at 8 30 A.M. CARRIED Mr Hoff moved the MD of Kneehill continue banking with the Parkland Savings and Credit Union Ltd, Three Hills, Alberta branch and the signing authority for the general account be either the Reeve or Deputy Reeve and the Municipal Administrator or Assistant Municipal Administrator, and further moved the Municipal Administrator or the Assistant Municipal Administrator be given the authority to sign the MD payroll cheques. 11 JD/MIN /ORGMTG.DOC 1 0 �J M. D OF KNEEHILL #48 ORGANIZATIONAL MEETING- OCTOBER 21ST 1996 Mr Marz moved first reading to Bylaw #1361, this being the bylaw to authorize the M.D. of Kneehill to arrange for borrowing up to the sum of Two Million Five Hundred 41.41 Jkc Thousand Dollars ($2,500,000 00) to meet its current expenditures and obligations for the calendar year 1997 Mrs Lowen moved second reading to this bylaw. .- ' 1 1, Mr Boake moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Wagstaff moved third rearing to bylaw #1361 CARRIED Mr Boake moved a bylaw be prepared appointing Councillors Marz, Vickery, Wagstaff, Hoff and Boake to the 1997Assessment Review Board with Mr John C. Jeffery appointed to act as Clerk of the Court and Mrs Jennifer Deak appointed an alternate for Mr �B Jeffery 1 Mr Vickery moved the 1996 budget be accepted as an interim budget for 1997 until the actual budget can be completed CARRIED Mr Wagstaff moved to reconfirm, for another one year term, the current Subdivision and Development Appeal Board members at large, Mrs Marg Vetter, Mr Harold Mueller and Mr John Colberg v Mr Boake moved to reconfirm, for another one year term, the current Municipal Planning Commission member at large, Mr Ray Ratzlaff CARRIED Mrs Lowen moved to reconfirm the current Agricultural Service Board members at large, Mr Mike Koot and Mr Kevin Hoppins CARRIED The make up of the 1996/97 committees were reviewed and the following commuttee appointments recommended 1 Kneehill Ambulance Society Richard M Vickery Alternate members Robert E Boake, %Ghafd A. lbfarz- 2 Parks and Cemeteries M Glen Wagstaff James M Hanger 3 Safety Committee Marylea Lowen Doug Knapp Lonnie McCook Paul Ehmann JD/MIN /ORGMTG.DOC ..1anr.s r1 j4Aj&g - - �& /nw ,315-1s A&V,51 -14, f. 1 2 1) M. D OF KNEEHILL #48 ORGANIZATIONAL MEETING- OCTOBER 21ST 1996 4 M.D of Kneehill Recreation Committee Richard M Vickery Robert E Boake Acme Linden Robert E Boake Trochu - M Glen Wagstaff Carbon Marylea Lowen Drumheller Marylea Lowen 5 Road Committee Richard M Vickery Marylea Lowen Alternate members M. Glen Wagstaff, Robert E Boake Public Works Superintendent (Alternate Road Foreman) 6 Finance Committee Robert E Boake Otto Hoff Richard M Vickery Alternate member M. Glen Wagstaff 7 Fire Committee and Fire Capital purchase Committee Robert E Boake Marylea Lowen j Alternate member James M Hanger In connection with the purchase of fire capital items up to two councillors from the urban centre involved will be requested to be part of this committee Robert E Boake and Marylea Lowen will represent the M.D on the Alberta Fire Chief's Association for 1996/97 year 8 Keehml�l H�o�u�sing AepkrcPycl b.� i�,aQJds-i;�.2 `►'�� Lie. Sc -N - a... � . .a -TuoiF 319-4 James M Hanger Alternate member Marylea Lowen 9 Alberta Disaster Services Committee Lu ; c 9 ,y i Reeve, Deputy Reeve and Municipal Administrator Jure 4) q-4 Otto -Hoff and John C Jeffery F IY1rCl M Vtr1:'N , 10 Fence, Backslopmng and Borrow Pmt Agreement Local Councillor (may delegate to Public Works Superintendent) Foreman of the Crew or Public Works Superintendent 11 Seed Cleaning Plants Rosebud Marylea Lowen KIBA -Robert E Boake Alternate member Otto Hoff Three Hills Par-ha - ^ -A James M Hanger 12 Executive Central Association of Municipal Districts and Counties Reeve and Deputy Reeve LC-,T e d 1 U'`'E 414i �Ckv- 13 Drumheller and District Solid Waste Association Robert E Boake JD/MIN/ORGMTG.DOC 3 0 M D. OF KNEEHILL #48 ORGANIZATIONAL MEETING- OCTOBER 21ST 1996 Alternate member Marylea Lowen 14 Kneehill Adult Learning Society * � / `' 6cPLneo et Vl� t1oin2 Heya7P3- Alternate member James M Hanger L ii,:e JCOi J ",c 3/15+ A recess was held from 9 15 A.M until 9 45 A.M Mr Hanger was present when the meeting continued The make up of the 1996/97 committees continued and the following committee appointments recommended 16 Agricultural Service Board James M. Hanger, Chairperson Marylea Lowen, Council Member Kevin Hoppins, Ratepayer Member Mike Koot Ratepayer Member Art Thomas, Agricultural Fieldman One representative from the District Agriculturist Office Lon D Wildeman, Secretary to the Board Alternate member M Glen Wagstaff 17 Three Hills Airport Commission James M Hanger M Glen Wagstaff John C Jeffery (or his designate) 18 Capital Review Committee M Glen Wagstaff James M. Hanger Richard M Vickery Public Works Superintendent 19 Executive Committee Reeve and Deputy Reeve R=h& z ands -Hoff Ot4o �0-4 0-16 �hd Cll Vic Alternate member any other member of council (must always be two members on this committee) 20 Alberta Environment - Surface Reclamation Emil Heinrich, Ratepayer member Gordon Park, Ratepayer member Art Thomas, Agricultural Fieldman 21 Municipal Statutes Review Committee and M.D Policy Review Committee Robert E Boake *4q Alternate member Richard M Vickery 22 Kneehill Community Resource Board Otto Hoff Marylea Lowen Alternate member James M Hanger West Zone Committee A-4. Glen Wegotaff 6,6Fi7 Richard M. Vickery Alternate member Otto Hoff or Marylea Lowen JD/MIN /ORGMTG.DOC 4 0 E r� U M. D OF KNEEHILL #48 ORGANIZATIONAL MEETING- OCTOBER 21ST 1996 Central Zone Committee Lt ►-�2 �� -,,tf F..� ��i,A� o r� tJa�/i� 3194 James M Hanger Alternate Member Otto Hoff or Marylea Lowen East Zone Committee Otto Hoff M Glen Wagstaff Alternate member Otto Hoff or Marylea Lowen 23 Municipal Planning Committee Robert E Boake Chairperson Richard M. Vickery, Council Member James M Hanger, Council Member Ray Ratzlaff, Member at Large Lisa Paget Secretary 24 Subdivision and Development Appeal Board Rreht _d - Matt, att, Chairperson M Glen Wagstaff, Council Member / Marg Vetter, Memb _- a4 T a Cxc c nu l !4rnt-0- o, Harold Mueller, Member at Large John Colberg Member at Large Jennifer Deak, Secretary 25 M.D Building Committee Robert E Boake M Glen Wagstaff 26 Kneehill Economic Development Committee M Glen Wagstaff Robert E Boake 27 Drumheller Area Health Foundation (Drumheller Hospital Fund Raising Society) Marylea Lowen 28 Joint Services Committee Richard M Vickery James M Hanger 29 Water Committee Robert E Boake Marylea Lowen Richard M. Vickery Mrs. Lowen moved the committee representatives be confirmed, as per recommendations, and these representatives be the M.D. of Kneehifl committee appointments for the 1996/97 year and further this listing of committee members be published in the newspaper CARRIED The balance of councillor policies were reviewed Mr Boake discussed policy 3 6A, filing cabinets, requesting council consider eliminating this policy in the future as there may not be a need to have a filing cabinet in the home of each councillor JD/MIN /ORGMTG.DOC 5 9 • M.D. OF KNEEHILL #48 ORGANIZATIONAL MEETING- OCTOBER 21ST 1996 Mr Vickery discussed policy 3 8, radios for councillors, recommending each councillor be provided with a cellular telephone rather than a radio The benefits costs and accessibility of using a cellular telephone was reviewed A suggestion was made to keep the radios in the councillor s residences and have cellular phones for travel outside the home Mr Vickery moved Mr Wagstaff obtain prices and options for eight cellular telephones and a trade -in price for both Mr Marz and Mr Jeffery's cellular telephones so that everyone would have the same cellular telephones and report back to council and further policy 3 -8, radios for councillors, be tabled pending Mr Wagstaff s report. CARRIED It was agreed not to review policy 3 9 rate of pay mileage and meal rates that these rates were set after the last municipal election and should remain unchanged until the next election and be reviewed at that time Mr Vickery moved to table policy, 3 -10A, reserves, pending Mr Jeffery's report to &,1;6 council. .. 1 A discussion followed on recognizing the achievements, other than sports achievements, of local residents Mr Marz reported Mr Wilf Evans had been inducted into the Canadian Hereford Association Hall of Fame, in recognition of his accomplishments in the hereford cattle business Mr Wagstaff discussed acknowledging farm families and having a farm family of the year and farm beautification recognition. It was agreed should such recognition be made, the judges of these events should be the ratepayer members of the Agricultural Service Board Mr Marz moved a plaque be presented to Mr fViIf Evans in recognition of his lifetime achievement and induction into the Canadian Hereford Hall of Fame, a congratulatory notice be placed in the newspaper and Mr Evans be invited to council to be presented with this plaque. CARRIED Mr Wagstaff moved the Agricultural Service Board bring forth a recommendation to council regarding recognition of farm families and farm yard beautification. CARRIED Mr Hoff moved to confirm the councillor policies, as discussed, reviewed and recommended Mr Jeffery noted council had referred a review of a donation policy to the Organizational Meeting It was agreed to have no official policy on this issue as to deal with donation requests individually Mr Marz discussed the merits of belonging to the Federation of Canadian Municipalities (FCM) noting a non member municipality could attend the FCM convention but would not have any voting powers It was noted the 1995 convention, held in Calgary, afforded an excellent opportunity for exposure to the issues and concerns of other local governments in other areas of the country The cost for annual membership was reported as $0 096 per capita, or $479 62 for the M.D Mr Hanger moved the office investigate whether the M.D could be an associate member of the Federation of Canadian Municipalities CARRIED JD/MIN /ORGMTG.DOC N, C M. D OF KNEEHILL #48 ORGANIZATIONAL MEETING- OCTOBER 21ST 1996 Mr Wagstaff moved the Organizational Meeting do now adjourn CARRIED Reeve JD /MIN /ORGMTG.DOC un?ip 11A d nlst or