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HomeMy WebLinkAbout1996-10-01 Council Minutes�J I EXECUTIVE COMMITTEE REPORT - October 1St and 3rd 1996 The Executive Committee of Richard Vickery Robert Boake and Jim Hanger met on Tuesday, October 1" 1996 at the M.D of Kneehill office in Three Hills, commencing at 10 30 A.M. Mr John C Jeffery, Administrator and was present and also Mrs Jennifer Deak, Assistant Administrator who recorded the minutes The following items were reviewed 1. Texas Gate Policy It was reported there are no provisions, under the new Municipal Government Act, for texas gates The old Act provided that a council, may by bylaw, authorize a person to construct a texas gate across a municipal road at the place and according to the specifications contained in the bylaw The Executive Committee recommends a texas gate policy be drafted stating council, upon request from a person who is an owner, purchaser or lessee of land, may by bylaw authorize that person to construct a texas gate across a municipal road at the place and according to the specifications and conditions that may be contained in the bylaw, the applicant submit a diagram indicating the location of the proposed texas gate, the applicant enter into an agreement with the M.D which sets outs the specifications and conditions of the texas gate and this agreement form part of the bylaw and further copies of the agreement and specifications be included in the policy book. 2. 1996 Gravel Days The 1996 gravel days were held August 29 & 300' at the Schmautz Pit A total of 841 cu yds of gravel was sold for a total value of $3,149 55 The Executive Committee recommends to accept and file. 3 Operational Review Last June Mrs Deak interviewed all employees in the admmistrative building regarding work/task and operational overview A summary of the comments received from these employees have been compiled Executive Committee reviewed and further discussed these comments Mr Hanger left the meeting 11 30 A.M. and returned 11 50 A.M. The Executive Committee recommends a copy of these comments be given to each councillor Mr Boake noted he had a noon appointment and left the meeting - time 11 55 A.M. 4 Joint Mountain View - Kneehill Waste Disposal MeetinE On Sept 30/96 a meeting was held, at the M.D office, with Tony Martins and Jack Peck from Mountain View and Bob Boake Marylea Lowen, Alex Cunningham and John Jeffery from Kneehill Mountain View has been searching 9 15 years for a new landfill site, they are currently using modified landfills with about 23,000 tonnes per year being collected This goes to either Rocky Mountain House or Calgary They would like to reduce this to 10,000 tonnes through an active recycling program towns and villages within Mountain View have some recycling programs in place and Olds College would assist with a composting facility There is some desire to form a Commission of Municipalities and requisition for its operation Total population is around 23,000 Was suggested Mountain View join Drumheller Solid Waste Bob then took Jack and Tony on a tour of Drumheller C: /MD/Minutc /EC.doc Page 1 ym,�o 7 Pws f S�p.l oFrYl,�vfEs t r EXECUTIVE COMMITTEE REPORT - October 1St and 3rd, 1996 and some local transfer sites The Executive Committee recommends to accept and file. The meeting then adjourned time 12 15 P M. The Executive Committee of Richard Vickery and Otto Hoff met on Thursday, October 3rd, 1996 at the M.D of Kneehill office in Three Hills, commencing at 9 10 A.M Mr John C Jeffery, Administrator and was present and also Mrs Jennifer Deak Assistant Administrator; who recorded the minutes The following items were reviewed Mr Jeffery reviewed the budget report with the Committee This report will be given to each councillor 5. Organizational Meeting The proposed agenda for the Oct 21/96 Organizational Meeting was reviewed The Executive Committee recommends to accept this agenda. Mr Lonnie McCook, Public Works Superintendent was entered the meeting - time 9 35A.M 6. Culvert Policy Mr McCook request Transportation Policy 13 -27, Sale of Used Culverts, be reviewed Sections 2 and 3 of this policy address prices for used culverts The price for used culverts, up to 48' in diameter, is $1 00 per foot and culverts over 48' in diameter is $2.00 x culvert diameter per foot Mr McCook noted the prices for used culverts over 48" is comparable to new culvert prices and it is becoming difficult to sell these used culverts at these policy prices The Executive Committee recommends Policy 13 -27 be amended to set the price for used culverts less than 48" in diameter at $100 per linear foot and in excess of 48" to diameter at $2 00 per linear foot. 7. Wimborne Shop Underground Fuel Tanks Mr McCook reported the Wimborne underground fuel tank requires upgrading to meet current standards The cost for this is approximately $4 500 00 and this work can be undertaken this fall The Executive Committee recommends this tank be upgraded to meet current standards. S. Letter from AB Transportation re: Oster Hill SE 1- 33 -26 -W4 AB Transportation has responded to the M.D 's inquiry regarding the Oster Hill safety concerns There were no collisions at this intersection between 1990 to 1994, one collision in July /95 involving an eastbound truck turning north and another vehicle attempting to pass on the left side Based on this evaluation the department is proposing to complete a type I intersection treatment at some time in the future and propose, in the next few weeks, to install a "Do Not Pass" sign to complement the existing barrier line signs at this intersection, tab underneath the `Truck Entering" sign and install a Q/MD/Mmute/EC.doc Page 2 SAP, io,rM,A►wx 1 ,.z F� !/ F� 60 0- /,0 Ar M1104 I" SQCP.l mrM,.rrs�5 G� • 10 CJ EXECUTIVE COMMITTEE REPORT - October 1St and 3rd 1996 "Concealed Road" sign at the top of the hill with an advisory speed tab of 85 km/hr The Executive Committee recommends to accept and file and a letter be sent to Mr Rick Fobes, Torrington, ()vho originally brought these safety concerns to council's attention) advising of AB Transportation's evaluation and recommendations. 9 Vickers Project This project W of 26 thru 35 28 21 W4 and S & W of 2 29 21 W4, is on the 1996 road program for a 4 mile blade grade The Executive Committee recommends this project be removed from the Road Program and the Public Works Superintendent attempt to solve this matter Mr McCook left the meeting - time 10 20 AM 10. Social for Frank Wesseling Palliser Regional Municipal Services (PRMS) has extended an invitation to attend a social, in recognition of the 13 years of service Frank provided to PRMS/PRPC, on Friday, November 1/96 at the Hanna Community Centre starting at 6 30 P M with dinner at 7 30 P M Tickets for this social are $14 00 per person a briefcase has been purchased for Frank and PRMS suggesting a $10 00 donation from municipalities to cover the cost of this gift and initial embossing An opportunity will also be provided at this social for anyone wishing to say a few words to Frank The Executive Committee recommends Mr and Mrs. Hoff attend this social, Mr Hoff extend, on behalf of the M.D., best wishes to Frank in his new career and the M.D contribute towards Frank's gift. 11 PFRA Summary of Kneehill Water Well Project PFRA has forwarded a summary of the data generated from this project A complete report is expected to be completed by Nov /96 The Executive Committee recommends a copy of this report be given to each councillor 12. Town of Trochu letter re. AB Boundaries Commission The town of Trochu has forwarded a copy of their letter to the AB Boundaries Commission supporting the M.D s request to have the constituency name changed to Mountain View - Kneehill Electoral Division. The Executive Committee recommends to accept and file. 13. Letter from AB Environment Protection re Braconnier Park Mr Wayne Pedrini has sent a letter advising any renewed interest by council in this park must be addressed immediately before the facilities at this site are removed If the M.D is not willing to take over the park under the conditions previously stated the park will be closed, transferred back to AB Transportation and likely sold back to the owners of the balance of the quarter section Mr Jeffery reported he had spoken with Mr Pedrini who has indicated AB Parks will likely never buy back this park for $100 but have to make this provision in the transfer, the costs to determine a `reasonable price" is very expensive as independent assessments have to be made. It was noted this park seems to be very popular as a day use area for some local residents Q /MD /Minute/EC.doc Page 3 , 6 - -r 9 P rlzl__ R�� ohs F� ca. Au- Ceao— ,ILLogj F4-11r LJ n LJ 11 EXECUTIVE COMMITTEE REPORT - October Pt and 3 "d 1996 The Executive Committee recommends the M.D take over the operations of this park under the original conditions set by AB Environment, Parks Branch, with the understanding the province will never take back the park and further the Parks Owe loFlyLrcl Committee look into solving, in the most economical manner, the water supply 4er"r/o A -,m problems at this park. sa6PAU�• >�e Sri 7m P,+ccs 14 December 1996 Council Meetin Dates x I-, Ae17 .4,u, a,,,,, The Executive Committee recommends the December 24196 regular council meeting be cancelled and a decision made at the December 10196 regular council meeting whether or not to schedule another meeting prior to year end 618 15. Letter from M.R.S. Trust Company re Taxes Marcus Hirtle Pt SW 17-29-22-W4 On March 20/95 a title was received indicating Marcus and Melissa Hirtle were the new owners of Parcel A, Plan 7378 FT (Pt SW 17 29 22 W4) The 1995 tax notices were sent to Mr & Mrs Hirtle these tax notices were mailed June 15/95 On June 30/95 MRS Trust sent a letter advising they were responsible for the taxes and requesting all future tax bills be forwarded to them The 1996 tax notice was sent to the Hirtles and a copy of same to MRS Trust MRS has now sent a letter requesting the penalties for the 1995 taxes, in the amount of $66 66, be cancelled as they did not receive a 1995 tax notice The Executive Committee recommends a letter be sent to MRS Trust (c. c. Mr & Mrs. Hirtle) advising the 1995 taxes were mailed, prior to receiving any letters from MRS Trust, and further the responsibility for these taxes rests with the landowner and his arrangements with his mortgage company, who could have requested a tax certificate for the 1995 taxes, which would have indicated an outstanding balance for the 1995 taxes 16. AAMD &C Summary re. Draft Water Act Regulations The AAMD &C has forwarded a summary of the draft regulations under the new Water Act The Executive Committee recommends a copy of this draft be given to each councillor 17. MSCIA Review of Permit Prices The Municipal Safety Codes Inspection Agency (MSCIA) has reviewed the M.D 's price comparison of fees for permits and provided a current price comparison along with number of inspections included in the fee price A 1400 sq ft residence would be charged a total of $887 00 for permit fees from MSCIA and receive total of 11 inspections compared to the low fee of $818 00 from Permit Pro which includes a total of 4 inspections only The Executive Committee recommends to accept and file 18. M.D. Flag Donation to Community Centres A total of eight community organizations have responded to the M.D s Sept 4/96 letter advising of council's motion to donate a flag, for inside display only and requesting these community organizations advise the M.D prior to Sept 30/96 whether they want a municipal flag for display inside their facility The Executive Committee recommends Mr Hoff order 15 M.D of Kneehillflags and a flag be donated to each community organization that has requested one. 19. Kneehdl Ambulance letter re Fundin 1997 - 2000 C:/MD/Minute /EC.doc Page 4 z-&-7-z'm 'eso-r " /VV -. ow 414 -" e,e, A,- 4 mWea&oAs r14,C 611'r E C 0 so EXECUTIVE COMMITTEE REPORT - October 1St and 3 ,d .1996 At the Sept 25/96 Kneehill Ambulance meeting a motion was passed to approve the funding proposal as outlined in the M.D 's Aug 21/96 letter Effective January 1/97, funding will be based on 50% equalized assessment and 50% per capita with this calculation remaining in place until Jan 1/2000 at which time a review will take place to see how the jurisdictions have been impacted The Executive Committee recommends to accept and file 20. Kneehill Ambulance Service letter re Manulife Benefits for Operations Director The Kneehill Ambulance hired Mr Marmus Onus for the position of Operations Director Sept 1/96 and has requested the waiting period for commencement on the group health plan, under the M.D 's Manulife coverage, be waived and Mr Onus commenced on these benefits effective Oct 1/96 Mr Onus has been covered on the town of Three Hills plan up to Sept 30/96 and it is noted at no time during his employment with the town was he a burden to their group health plan The Executive Committee recommends Mr Onus be placed on the Manulife group health plan effective Oct 1196. Mrs Deak left the meeting time 11 35 A.M 21 Council Minutes The Sept 24/96 minutes were edited for publication in the newspaper The Executive Committee recommends the minutes, as edited by the Committee, be published in the newspaper The Executive meeting then adjourned Jennifer As 'istant mmistrator CAW/Minute&C.dw Page 5 Ce A%em- F