HomeMy WebLinkAbout1996-10-08 Council Minutes❑
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M D OF KNEEHILL #48
AGENDA - COUNCIL MEETING October 81h 1996
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Accounts Payable
APPOINTMENTS.
9 00 A.M Mr Lonnie McCook, Public Works Superintendent
1000 A.M Mr Rob Penny, Regional Director, AB Transportation - see item #18
1 30 P M Mt Vernon Water Co op - see item #12
GENERAL ITEMS.
6 Council Boundary Review
7 Invoicing for Structural Fires
8 Swalwell Water and Sewer Hookup Request
9 Linden Rubble Pit
10 Retirement Preparation Assessment
11 Joint Service Meeting Rescheduling
12 Mt Vernon Water Co op
13 Joint Services Position
14 Recreation Grants
15 Report Economic Development/Business Resource Centre
TRANSPORTATION ITEMS.
16 Public Works Superintendent Report
17 Road Committee Report
18 Rob Penny meeting re SH 583 & SH 806
19 SH 836 Culvert
PRIORITY ITEMS
20 Bleriot Ferry
LATE ITEMS.
22 Equity Water Hook Up Request
23 Kneehill Community Resource Board 1997 Program Funding
24 Kneehill Housing Authority
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.D OF KNEEHILL No 48 COUN
October 8i ", 1
A regular meeting of council was held in the M.D of Kneehill office 232 Main Street,
Three Hills, Alberta, on Tuesday October 8h, 1996 commencing at 8 30 A.M
The following were present for the meeting
Councillors Marylea Lowen
Otto Hoff
Robert E Boake
James M Hanger
Richard M Vickery
M Glen Wagstaff
!' Administrator John C Jeffery
Division One
Division Two
Division Three
Division Five
Division Six
Division Seven
Jennifer Deak, Assistant Administrator, was also present and recorded the rmnutes
Reeve Richard Marz was absent from the meeting
Deputy Reeve Otto Hoff called the meeting to order at 8 35 A.M
Mrs Lowen moved approval of the agenda.
Mr Boake moved approval of the September 24196 minutes.
Mr Jeffery's report was presented
PRESENT
CALL TO ORDER
CARRIED APPROVAL OF
AGENDA
CARRIED APPROVAL OF
MINUTES
Mr Wagstaff moved approval of Mr Jeffery's report. APPROVAL OF JCJ
CARRIED REPORT
Mr Brian Nodwell entered the meeting time 8 40 A.M
Mr Hoff welcomed Mr Nodwell to the meeting and introductions were made Mr B. NODWELL
Nodwell advised he would be making a presentation to council at their Oct 22/96 meeting INTO MEETING
and noted he was attending this meeting as an observer
The Executive Committee report was reviewed
Under Executive Committee #2, 1996 Gravel Days it was noted this event, held in August,
had been scheduled late in the year, it was usually held in either June or July in previous
years A request was made to schedule the 1996 Gravel Days for either June or July /97
Under Executive Committee #3, Operational Review, a request was made for all councillors
to review the comments and further discuss if required, at a later date
Under Executive Committee #4, Joint Mountain View Kneehill Waste Disposal Meeting,
Mr Boake further reported on the transfer site tour he had taken the representatives from
Mountain View on after the point meeting, noting Mountain View had been very impressed
with the transfer site operations and had requested budget information on these operations
and had indicated some concerns with the distance to be travelled to access the Drumheller
landfill It was noted the cost per tonne for garbage disposal at Drumheller was cheaper
than at Calgary Mrs Lowen noted Mountain View is very involved in recycling and could
offer assistance to Kneehill in setting up recycling programs
Under Executive Committee #6 Culvert Policy Mr Vickery noted the recommendation for
the price change for used culverts was necessary to keep the prices competitive and dispose
of the used culverts
Under Executive Committee #7, Wimborne Shop underground fuel tanks, an inquiry was
made about the costs of above ground tanks It was agreed to further discuss this item with
the Public Works Superintendent
Under Executive Committee item #13 Braconnier Park, Mr Wagstaff reported he had met
with Ms Carol Haley MLA and discussed this park It was noted the terms of the
agreement for the transfer of this park from the province to the M.D are partly to ensure
MIMIN
EXEC.. COMM.
REPORT
MD GRAVEL DAYS
OPERATIONAL
REVIEW
MOUNTAIN
VIEW /KNEEHILL
JOINT WASTE
DISPOSAL
MEETING
CULVERT POLICY
WIMBORNESHOP
FUEL TANKS
BRACONNIER
PARK
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M D. OF KNEEHILL No. 48 COUNCIL MINUTES
October 8th, 1996
the park is not used for any other purpose than a recreation area
Mr Vickery moved approval of the Executive Committee Report.
" 1 1
Mr. Vickery moved approval of the accounts presented for payment to -day, subject to
review by the Finance Committee of Councillors Lowen and Hoff
CARRIED
APPROVAL OF
EXEC. COMM.
REPORT
APPROVAL OF
ACCOUNTS
Mr Jeffery briefly reviewed the divisional boundaries of the municipality and the proposal DIV. BOUNDARY
brought forward to go from seven to five divisions and have only five councillors represent REPORT
the M.D of Kneehill
Mr Lonnie McCook, Public Works Superintendent, entered the meeting time 9 00 A.M.
Mr Wagstaff noted there would be an increase on the workload if five councillors,
compared to seven councillors, determined the policies of the M.D , and the increased
workload for the five councillors would limit who could run for office and be able to
commit the time to this position Mr Vickery recommended this proposal be taken to the
divisional meetings for input and comments from the ratepayers
!I' Mr Boake moved this issue be tabled for further discussions at the upcoming divisional
meetings.
CARRIED
PWS INTO
MEETING
DIV. BOUNDARY
DISCUSSIONS
REFERRED TO
DIV. MEETINGS
Mr Jeffery reviewed the file items for discussion with the meeting scheduled with Mr Rob
Penny AB Transportation, later in the day It was agreed to request, for the SH 806 SH 806 & 583
Linden North project a 10 metre road width and also request this project be expanded at ROAD PROBLEMS
the south end discuss the partnership funding program arrangements and also discuss the
resolution going to the CAAMD &C re secondary road standards
Mr Jeffery reviewed the Bleriot Ferry file and the meeting held with AB Transportation
the jurisdictions of Starland, Badlands and Drumheller and the Drumheller Regional
Chamber of Development and Tourism The province is proposing to transfer the ferry
operations to the local municipalities and the Drumheller Regional Chamber of
BLERIOT FERRY
Development and Tourism is proposing to take over the operations of various tourist
TRANSFER
attractions in the Badlands area including the ferry operations This chamber has prepared
a discussion paper on the various tourist attractions it proposes to take over and /or contract
the operations of and has also scheduled a meeting with various provincial cabinet Ministers
on Oct 15/96 at the Legislature Building in Edmonton to further discuss this proposal A
discussion followed on the province s proposal to transfer the ferry operations to the local
municipalities and the impact of this operation Mr Jeffery reviewed the agreement and
terms the province negotiated with the M.D of Woodlands for the operation of the
Klondike Ferry A discussion followed on the impact of these tourist attractions on
municipal roads and the economic benefits urban centres reap from this tourism
A short recess was held between 9 55 A.M - 10 05 A.M
Mr Rob Penny, Regional Director and Mr Mike Znak Construction Manager, AB ROB PENNY &
Transportation entered the meeting MIKE ZNAK, AB
Mr Hoff welcomed Messrs Penny and Znak to the meeting and invited them to address TRANS., INTO
council MEETING
A discussion followed on the SH 806 project Mr Jeffery noted there are only three other
M.D 's and /or Counties in the province that have more miles of local roads than Kneehill,
there are only seven other M.D 's and /or Counties in the province that have more miles of SH 806 ROAD
secondary highways than Kneehill and there are only four other M.D s and /or Counties in PROJECT
the province that have more bridges than Kneehill
Mr Penny advised the provincial requirements for budgets have increased even though
MIMIN
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M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
October 8th 1996
budget amounts have not increased and it is important for municipalities to identify priorities
and manage their tax dollars The partnership program cost sharing was reviewed along
i with the M.D 's participation in this program A request was made for AB Transportation
to review the 75/25 cost sharing arrangement the M.D has in this program Mr Penny
noted various factors determine the provinces cost sharing arrangements with
municipalities in this program one of which is equalized assessment and another is ability to
pay and any change in current status would affect other participants and further a review
may result in either the cost sharing remaining unchanged or either increasing or decreasing
Mr Jeffery noted the average equalized assessment per kilometre of road for M.D s and
Counties in the province is $350,000 00 /km, Kneehill is $200 000 00 /km, which reflects the
high number of miles of roads in the municipality It was agreed to write Mr Penny and
request a review of the M.D 's cost sharing arrangements in the partnership program
Mr Jeffery reviewed the SH 806 Linden north project noting council was requesting a 10
metre width top on this road and would like the project expanded south from the correction
line, approximately I 'h miles Mr Penny advised the criteria and traffic counts on this
section of SH 806 did not justify a width of 10 metres, a width of 8 5 metres was adequate
there were portions of primary highways that did not met the criteria for a 10 metre road
width sections of Highway 9 was such an example The M.D s concerns regarding road
standards were discussed and Mr Penny noted the curves and verticals on sections of the
SH 806 project would be addressed by his department Mr Penny advised he had no
problem with expanding the length of the project, as requested by council Mr Vickery
reported on the problems encountered on the SH 583 project and the concerns with the SH
806 project and the need to rebuild sections of the road prior to overlaying Mr Vickery
also noted it is expected traffic volumes will increase over the next years due to the impact
of grain elevator closures and noted the road width request was for long term planning and
anticipation of the impact of these closures on the infrastructure Mr Vickery also noted
an industry located in a local rural jurisdiction, accessed by a secondary highway, relocated
partly due to the road ban restrictions on this secondary road which effected the business
this resulted in the business relocating and families moving out of the area Mr Penny
acknowledged the economic impact of this situation on the local jurisdiction and noted
municipalities must decide how much they are willing to invest to keep businesses in their
jurisdictions, these businesses are still paying taxes to the AB government regardless of
their location in the province Mr Penny was advised of the Resolution, regarding
secondary road standards the M.D would be presenting to the CAAMD &C Fall Zone
meeting
In response to an inquiry about the Canada Agri Infrastructure Program and the Resource
Road Improvement Program Mr Penny noted his department is not involved in the Canada
I Agri Infrastructure Program, the criteria for the Resource Road Improvement Program
targeted communities unduly impacted by traffic that just travels through their jurisdiction
which does not have the tax base from these industries causing this traffic flow the
industry is located outside the municipality's boundaries Mr Penny noted the M.D s
application for the Resource Road Improvement Program was not approved because it did
not meet criteria
Mr Jeffery inquired about the partnership program reconciliation and Mr Penny confirmed
the program was reconciled to Mar 31/96 as per reconciliation submitted by Mr Jeffery to
Ms Deena Davis AB Transportation, Red Deer
In response to questions regarding the transfer of the Bleriot ferry operations, Mr Penny
advised his department is serious about transferring these operations to local jurisdictions as
they feel the ferry is an extension of the secondary highway and is primarily used by the
local municipality, the ferry is a tourism attraction, the ferry will be replaced with a new one
next year the department is willing to negotiate the operating costs of the ferry Mr Jeffery
inquired whether the operation of the ferry could be in an agreement similar to that of the
Klondike Ferry Mr Penny noted he was unfamiliar with this agreement but the Bleriot
Ferry could be transferred to a point municipality who could contract the operations to
another organization Mr Jeffery noted the Drumheller Regional Chamber of Development
and Tourism was proposing to operate the ferry and various other tourist attractions in the
Badlands area and to this end all the jurisdictions where these attractions were located
(Starland, Badlands, Drumheller and Kneehill) had meet on Oct 4/96 with this chamber of
MIMIN
PARTNERSHIP
PROGRAM
SH 806 PROJECT
CDA AGRI GRANT
& RESOURCE
ROAD GRANT
SECONDARY
PARTNERSHIP
PROGRAM
RECONCILIATION
BLERIOT FERRY
SEZP 2. k of m,, 7Z4
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M D OF KNEEHILL No. 48 COUNCIL MINUTES
October 81h, 1996
development and tourism to address this issue This chamber has arranged a meeting on
Oct 15/96 with various provincial Ministers to further discuss these issues The problems of
stuffing and slides on the SH 837, south of the bridge was discussed along with the
problems with AB Environmental regarding the dumping of the sluffed materials alongside
the river and the impact of this on the fish life in the river Mr Znak noted road erosion
problems were prevalent on both sides of the river, the river valley contained very sensitive
materials that caused constant movement and erosion Mr Penny noted all involved
departments were going to have to work together to find a permanent solution
Mr Penny next reviewed the M.D 's road priorities and requested correspondence from the
M.D confirming and updating their project priorities Mr Vickery gave both Mr Penny
and Mr Znak a copy of the M.D 's secondary highway inventory and secondary highway
projects spreadsheets, as prepared by Torchmsky Engineering Ltd and forming part of the
M.D s 1996 Secondary Highway Road Inventory Program, also prepared by Torchmsky
Engineering Ltd Council confirmed it was committed to keeping its current road surfaces
and should engineering tests indicate a road required immediate attention then it should be
advanced to a priority project
Mr Hoff advised the Britestone Colony had requested a sign be placed 4 miles north of the
junction of Highways 21 and 9 indicating the colony location Mr Znak noted he was
unsure of the department s current sign policy and the colony should write a letter to AB
If Transportation requesting the sign
In reviewing the status of the SH 806 Linden north project, Mr Penny noted the vertical
curves and realignments that required addressing would be cost shareable, the M.D needed
to decide on whether it would pay for the widening of this project over the approved width,
with the understanding the M.D would have to pay totally for the costs for the grade and
!; base work for the widening and AB Transportation paying for the overlay
11Mr Jeffery advised the M.D was arranging a meeting with the Hon Butch Fischer
Minister of Transportation at the AAMD &C Fall Convention and extended an invitation for
Mr Penny to attend Mr Penny thanked council for this invitation and the opportunity to
meet to day to discuss issues Mr Penny noted he is committed to putting his department s
policies into action and complemented council on its long term vision and approach to these
projects On behalf of council, Mr Hoff thanked Messrs Penny and Znak for meeting with
them to review these issues
Messrs Penny and Znak left the meeting time 11 15 A.M
A discussion followed on the costs of widening the SH 806 project
Mr Hanger moved Torchmsky Engineering Ltd be contacted to do the necessary
assessments and provide estimates for the regrade, base and overlay project for SH 806
north of Linden for both a 8 S metre and a 10.0 metre width road surface, including
estimates for the realignments required on the curies and hills and this information be
available for the Nov 5196 council meeting
CARRIED
SH 837 ROAD
PROBLEMS
MD ROAD
PROGRAM &
PRIORITIES
L- Ef7�a. /,t.cK�Y�rcT
BRITESTONE
COLONY SIGN
REQUEST
SH 806 PROJECT
MEETING WITH
AT&U MINISTER
MR. PENNY AND
MR ZNAK OUT OF
MEETING
SH 806 PROJECT
REQUEST FOR
COST ESTIMATES
��7�C F.yx6a 9
�,ee.+ „isry
Mr Vickery moved a letter he sent to Mr Rob Penny, Regional Director, AB
Transportation, requesting a review of the M D of Kneehill's secondary partnership cost PARTNERSHIP
sharing arrangements with the province with the full understanding this review could PROGRAM
result in the M.D 's portion of this cost sharing arrangement increasing, decreasing or REVIEW REQUEST
remaining the same. 1-67;
CARRIED
Mrs. Lowen moved a letter be faxed to the Drumheller Regional Chamber of
Development and Tourism, with copies to the, jurisdictions of Starland, Badlands and
Drumheller, advising the M D feels it is premature to meet with the provincial Ministers
on Oct 15196 and that more discussions and information between the stakeholders is
required before any decisions or recommendations can be made
JD/MIN
: 1
BLERIOT FERRY
MEETING WITH
MINISTERS
S” e_Z +J eelnwd >& s
6"ffT&-W
oc S> 6aa,,,ws Lku+
4
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C
E
D OF KNEEHILL No
OUNCIL M
October 8th, 1996
Mr Hanger moved the Public Works Superintendent contact Torchinsky Engineering
Ltd to obtain information and preliminary estimates to address the erosion problem at
the environmentally sensitive area on SH 837, approximately one kilometre south of the
bridge, and to determine if there is a permanent solution to this problem and costs of
same.
CARRIED
Mr Hanger advised council he had a personal interest in the next agenda item, Mt.
Vernon Water Co -op, and moved to remove himself from the meeting during these
discussions
CARRIED
Mr Hanger then left the meeting time 11 45 A.M.
LE »rte �„ T.J7.�J
SH 837 ROAD
PROBLEMS-
REQUEST FOR
COSTS AND
SOLUTION
MR. HANGER
OUT OF MEETING
Mr Jeffery briefly reviewed the Mt Vernon Co op file and the legal fees incurred in this
matter noting the costs were high due to the legal interpretations required because of the MT. VERNON CO-
new Municipal Government Act and lack of precedences set under this new legislation OP LEGAL FEES
The meeting recessed for lunch between 12 05 P M until 1 30 P M
Messrs Vern Crawford and Paul Van Doren, from the Mt Vernon Water Co op were
present when the meeting continued
Mr Jim Hanger was not present
,Mr Hoff welcomed Messrs Crawford and Van Doren to the meeting and Mr Jeffery
provided documentation of legal fees and pending report recap on the Mt Vernon Co op to
'these gentlemen
Mr Jeffery requested Mr Crawford clarify the Co op's position on multiple hook ups and
council's concerns regarding its principles to provide equitable services Mr Crawford
noted the price for one service connection was $14 000 00 plus a $3 000 00 founding fee
jwhich would be waived if membership was purchased by Oct 20/96, a member could only
';resell water if permission was granted by the Co op there would only be one service
'connection per property and this would allow the member to use this service for his
residence or business
'Mr Jeffery inquired if councils principles in this matter had been addressed and further
inquired from the Co op members how many hook ups were being purchased at the
Crawford and Cullum locations Mr Crawford noted two hook ups, one for each land
owner were being purchased by the Crawfords was unsure which Cullum council was
ireferrmg to and did not have this information with him Mr Wagstaff inquired how the
;Airport Commission would fit into the Co op's policies Mr Crawford noted this situation
was provided for in the bylaws Mr Crawford further noted it was unfortunate there had
'been no M.D representation at the Co op meetings and the Co op would welcome M.D
,attendance at these meetings and M.D> membership purchase Mr Vickery noted the
Water Committee had not received any meeting invitations Mr Jeffery noted these meeting
notices had been reported to council via the Executive Committee recommendations It
was noted there would be a Co op meeting on Oct 16/96 at the Provincial Building between
7.00 P M and 8 00 P M to return the signed membership contracts, 40 contracts had been
"distributed and about half already returned A $1,000 00 deposit is required when returning
the signed contract In response to questions regarding the project construction, Mr
Crawford advised the water lines would go into the ditches and be installed with a trencher-
at some locations it would be necessary to run the line in both sides of the ditch and in some
areas the line would go onto private property because of AB Transportation's policy not to
allow this line along the primary highway Mr Vickery inquired who would be responsible
should the trenching slump Mr Jeffery noted this was addressed in the Road Crossing
Agreement for Low Pressure Water Distribution Pipelines which was a standard agreement
Mr Jeffery requested the Co op's comments regarding the legal fees incurred in this matter
Mr Crawford advised this issue had been tabled from their meeting agenda and no definitive
answer had been developed Mr Crawford further noted a portion of these legal fees were
VD/MIN
LUNCH RECESS
MESSRS.
CRAWFORD &
VAN DOREN INTO
MEETING
MD'S PRINCIPLES
RE. MULTIPLE
HOOK UPS
CLARIFIED
WATER AT
AIRPORT
CO -OP MEETING
DATE
PROJECT
CONSTRUCTION
MT VERNON CO-
OP LEGAL FEES
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M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
October 8th, 1996
for the M.D to develop a policy on this issue for future considerations, noting if the M.D
had such a policy in place the legal fees would not have been so high
A gentleman entered the meeting time 1 50 P M No introductions were made
Mr Crawford noted both the M.D and Co op were exploring new grounds regarding this
matter and when the Co op posed their project request, the M.D. in good faith, tried to
accommodate the project and to do so required legal opinion to develop a policy The legal MT VERNON CO-
fees for the Equity project was compared to the Mt Vernon project and it was noted these OP LEGAL FEES
legal fees were paid by the users of this water system
The water service at the airport was further discussed Mr Wagstaff reported the water
hook up needed to be in the landowner's name that being the Airport Commission and it
was their intent to supply water to other renters at the airport Mr Crawford noted there
was a provision in the Co op's bylaws to accommodate this situation and other community
situations such as a keylock facility for water, under special circumstances and in view of
serving the needs of the community in a reasonable manner, those who wish to purchase
water from the Co op and then resell this water can apply for a permit and the cost of this
permit would be adjusted from time to time, the Co -op would probably be very flexible on
water services for community projects The Braconmer Park hook up was discussed and
Mr Crawford recommended, since transfer of this park was not finalized, the M.D write a
letter to the Co op requesting an extension consideration to purchase a membership
The legal fees were again discussed and Mr Crawford noted he had instructed the secretary
of the Co op to write a letter acknowledging the M.D 's letter on this matter but this had
not been done and the legal fees issue had not been discussed by the Co op members
I Mr Van Doren then gave the M.D a membership application and a copy of the Co op's
bylaws Mr Crawford noted the bylaws had not yet met full approval by the province and
there may be amendments to these bylaws
Messrs Crawford and Van Doren thanked council for their time and consideration Mr
Crawford requested, due to the sensitive nature of some of the matters discussed and the
requirement to have some of the recommendations made by himself and Mr Van Doren
receive approval from the Co op members, the minutes not reflect these sensitive items
Mr Hoff noted the minutes would be edited for publication in the newspaper and these
items removed from the edited version However the original minutes would remain intact
and on record at the M.D office and available, upon request, to any member of the public
Messrs Crawford and Van Doren left the meeting time 2 15 P M
The unknown gentleman also left the meeting at this time
A discussion followed on the legal fees incurred for the Mt Vernon Water Co op project
and whether a portion of the total legal fees paid to Brownlee Fryett should be allocated as
a M.D expense to develop its policy on this issue
Mr Boake moved the MD. charge the Mt. Vernon Water Co -op for one half of the total
legal fees paid to Brownlee Fryett in the this matter, that being one half of $6,02 7 29
Mr Vickery requested a recorded vote on this motion.
Those councillors in favour of the motion were Councillors Boake, Wagstaff, Lowen
and Hoff
and those councillors opposed to the motion ivere Councillor Vickery
Mr Hoff declared the motion
Mr Vickery inquired what council s long term plan was regarding Braconmer Park
JDAI N
" 1 1
AIRPORT WATER
HOOKUP
BRACONNIER
PARK WATER
HOOKUP
LEGAL FEES
CO -OP
MEMBERSHIP &
BYLAWS
REQUEST TO EDIT
MINUTES
MESSRS.
CRAWFORD &
VAN DOREN OUT
OF MEETING
MT. VERNON
WATER CO -OP
LEGAL FEES
RECORDED VOTE
REQUEST
m> I/awoJ�°o- Ot
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M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
October 8A, 1996
Wrs Lowen moved the M.D purchase one membership to the Mt. Vernon Water Co -op
or $14, 000 00 with no fixed location at this time for this water service.
CARRIED
dr Wagstaff moved the M.D write a letter to the Mt. Vernon Water Co -op requesting
,onsideration for an extension to commit for a water service hook up at Braconmer
'ark due to negotiations regarding the transfer of this property to the M.D. of Kneehill
tot being completed
LOINS _I 1
Mr Wagstaff reported Messrs Hanger, Vickery and himself had attended a noon meeting of
the Airport Commission The town of Three Hills has requested the M.D purchase 1/3 of
the $14,000 00 membership to the Mt Vernon Water Co op to supply water to the Three
Hills Airport
Mr Boake moved the M.D contribute one third of the $14,000 00 membership to the
Mt Vernon Water Co -op for one water hook up service at the Three Hills Airport.
CARRIED
The Public Works Superintendent's report was presented
Under report item #5, SH 837 contract paving project Mr McCook noted 75 km per hour
signs had been placed at the curve locations on this road along with a solid line (no passing)
around the curve It was also reported Mr Blaine Ferguson had given permission for trees
to be removed from his property
Mr Vickery moved to accept the Public Works Superintendent report
CARRIED
Mr Jeffery reviewed the recommendations from the Sept 25/96 Road Committee meeting
Mr Vickery moved approval of the Sept 25196 Road Committee report
" 1 1
Under agenda item #19 SH 836 culvert it was reported Mr Gordon Snell had built a dam
on the land he rents at SE 20 30 -22 W4 and this would divert the natural path of the water,
from the culvert on SH 836, at this location
Mrs Lowen moved a letter be sent to AB Environment, Water Resources, advising them
of this situation and requesting they inspect this site.
CARRIED
Mr Hoff reported the Grainger Community Association had arranged for their hall to be
burnt down and requested the M.D clean the site by removing the concrete and rocks and
level the area. Mr McCook noted the necessary equipment for this work was currently in
the area
Mr Hoff moved the M D undertake the work required to clean and level the site of the
former Grainger Community Association building
CARRIED
Mr Jeffery reported Mr Allen Dick had advised he was not interested in participating in a
multiple water and sewer hook up service to the Swalwell system, it was more economically
viable for him to install his own lines to connect onto this service and his costs would
increase if the line served a multiple users Mr Hoff reported he had spoken with Swalwell
area residents about this service hook up and only two or three residents had expressed an
interest in this service noting cost would be a determining factor Mr Jeffery noted in 1995
an estimate of $85,000 00 was quoted by an engineering firm for six service hook ups in this
area Mr McCook noted it would not be economically feasible for the M.D workforce to
JDIMIN
APPROVAL TO
PURCHASE MT
VERNON WATER
CO -OP SHARE
^C Ac±-�4r PAY
BRACONNIER
PARK EXTENSION
REQUEST
4e 7-z!Ex_ 4007
CC,Amo4Wa Pb1%gza
AIRPORT
COMMISSION MT
VERNON WATER
CO -OP HOOK UP
Lsrlos �9 7 �� es.
PWS REPORT
SH 837
CONTRACT
APPROVAL OF
PWS REPORT
ROAD COMM.
REPORT
SH 836 CULVERT
LE�9Er� : r 430
e4f, MS 14,g
GRAINGER
COMM. ASSOC.
SITE CLEAN UP
aC_-J mero -;5, Aa
ALLEN DICK
REOUEST RE:
HOOK UP ONTO
SWALWELL
WATER & SEWER
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M.D. OF KNEEHILL No. 48 COUNCIL MINUTES
October 8th, 1996
install this service and recommended Mr Dick contract this work to M.D specifications
Mr Hoff moved the MD allow Mr Dick to hook up onto the Swahvell water and sewer
system, at his own cost, and for Mr Dick to arrange his own contractor and obtain all �ryrrT
the necessary permits and permissions and further this work be undertaken according to lne la&el
MD specifications and criteria being met.
CARRIED A DICK
REQUEST RE.
It was agreed the M.D could provide, at policy rates, the pusher to push this line under the HOOK UP ONTO
CN railway, providing Mr Dick received approval and permission to run this line under the SWALWELL
CN tracks It was also agreed the M.D assist Mr Dick by providing him with the WATER & SEWER
information and contact name to obtain permission from CN Rail for this project
Mr Jeffery reviewed the Sept 25/96 Linden Transfer site meeting with the villages of Acme
and Linden and the M.D and the information agreed upon to ascertain A discussion
followed on the proposal to charge for dumping at the rubble pit It was noted both Acme
and Linden seem to favour a user fee for rubble disposal, subject to fees being established
Concerns were expressed that should a fee be imposed, people may start dumping their
LINDEN
rubble in the ditches thus creating a larger cost for the removal of this garbage A
TRANSFER SITE
discussion followed on including the costs for garbage in the property taxes rather than a
MEETING
user pay fee
REPORT
Mr Wagstaff moved to table the matter of user fees at the rubble pits pending a report
A �'01 r
regarding rural and urban users at the various transfer sites in the municipality.
CARRIED
USER FEES FOR
RUBBLE PITS
Mr Jeffery continued with this review noting Acme will be manning their transfer site three
TABLED
days a week the M.D has only agreed to two days per week Mr Boake noted the three
days per week opening would coordinate with the Linden site hours and also the demand
and usage at Acme warranted these operating hours It was noted Kneehill cost shares on a
50/50 basis, the operating costs of the Acme transfer site
Mr Boake moved the MD share the operating costs, as per agreement, to have the
Acme transfer site open three days a week. 14-
CARRIED ACME TRANSFER
SITE OPERATING
Mr Jeffery noted Linden had inquired about stacking the pits to extend life expectancy and HOURS
the environmental regulations pertaining to same
Lime 4&-,, z
Mrs. Lowen moved the MD. request Linden to write a letter to AB Environment
inquiring into the feasibility and the regulations regarding stacking the pits at the
Linden transfer site.
CARRIED REQUEST TO
HAVE LINDEN
Mr Jeffery further noted it was agreed to start negotiations again, with the landowner to INQUIRE ABOUT
negotiate the purchase of the balance of the quarter section west of the creek where the AB
Linden transfer site is located ENVIRONMENT
Mr Vickery moved a committee be formed, of one councillor from Acme, Linden and
Kneehill, to negotiate the purchase of the balance of the quarter section, west of the
creek, where the Linden transfer site is located, and further Mr Boake represent the
M.D. on this committee. Mr Vickery further moved Mr Cunningham obtain the
regulations regarding the expansion of the Linden transfer site to the south. LINDEN LAND
CARRIED PURCHASE
NEGOTIATIONS
Mr McCook left the meeting time 3 15 P M ? Arc
L,�,aa. -ASE
Mr Jeffery reviewed the file on invoicing for structural fires, noting the majority of urban
JDIMIN 8
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October 8th, 1996
councils in the M.D are in favour of invoicing for these structural fires Mr Wagstaff PwS OUT OF
indicated not all fire departments in the municipality are in favour of invoicing for structural MEETING
fire calls
Mr Brian Nodwell left the meeting time 3 15 P M INVOICING FOR
STRUCTURAL
A recommendation was made to appoint a committee consisting of one councillor from each FIRES
jurisdiction and this committee determine a consistent fire call rate It was noted
4 Drumheller charges $500 00 per hour for fire calls Concerns were raised about increases in
fire insurance rates resulting from this invoicing
Mrs Lowen moi,ed to table the balance of the agenda and adjourn the meeting
CARRIED
Time 3 30 P M
JD/MIN
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AGENDA ITEMS
TABLED
ADJOURNMENT
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JOHN C JE FFERY REPORT
September 25th to October 8th, 1996
EPORT.
glance Forward
Pending Items see attached report
$ 30.00
PFRA, at no cost to the M.D., would like to do preliminary engineering design to tie in with the
existing CAESA well survey program that we are currently doing in the Three Hills south and cast Pfd`►
areas. Advised PFRA to go ahead at no cost to us. Will give us a ball park per title figure if ever
required in future Also ties in with Rocky View program
Balance Forward
CORRESPONDENCE.
$ 30.00
1 Sept 20/96 Receipt #25269 $4,164.44 RRAP Admin. fees.
2 Sept 30/96 Receipt #25331 $1032.96 AB Environment Reclamation Fees
3 Oct 1/96 Receipt #25343 $6 750.00 AB Social Services KCRB Grant.
4 Sept 14/96 AB Gazette
5 Sept 10/96 Golden Hills Reg Div Meeting minutes
6 Sept/96 Discussion Paper The Premier's Council on the Status of Persons with Disabilities.
7 AB Community Development Central Region Newsletter Promotional Issue
8 Employment Opportunity Office Manager M.D of Opportunity #17
9 Employment Opportunity Manager Public Works Parkland County
10 Oct/96 issue of Update, The Seniors Advisory council for Alberta.
11 Spring 1996 Seniors' Insight, CNIB newsletter
12 Autumn 1996 Imperial oil Review magazine.
13 Conference advertising Calgary Environmental Tradeshow & Conference.
14 Seminar Advertising Local Government Leadership Banff Centre for Management.
15 Seminar advertising Mergers & Acquisitions in Oil & Gas.
16 Course advertising Ergonomics An Overview U of A.
17 Seminar advertising Structuring for a Managed Approach, AB Blue Cross
18 Advertising Clement Communications.
19 Sales Catalogue Nordraft.
20 Executive Summary Seniors' Wellness & Health Promotion in Alberta.
21 Seminar advertising Getting It All Done How to Manage Priorities, Deadlines and Pressures.
22 Advertising Active Living Go For the Green.
23 ASET Red Deer Chapter meeting notice.
24 Central Alberta Aids Network Society meeting invitation
25 Semmnar advertising Management Problems of the Technical Person in a Leadership Role
26 Sept 25 & Oct 2/96 issues of The Capital newspaper
HOME OCCUPATION AND DEVELOPMENT PERMITS
1 Fobes, Rick
NW 6 33 25 W4
Pole Shed 40'x80
$14,000.00
2 Reimer Dalin
SE 17 31 -25 W4
Garage
$5,000.00
3 Elliot, Bob
SE 14 -29 -24 W4
Garage 36 x36
$7,000.00
4 Valleyview Hutterite Colony
SW 16 -32 26 W4
2 Residences (10 units)
$300,000.00
5 Toews Ervie
NW 11 30 25 W4
Mobile Home 16'x76'
$25,000.00
6 Kruger, Martha
SE 20 -30 24 W4
Mobile Home 16'00'
$40,000.00
7 Price, David
NE 12 -30 26 W4
Pole Shed 40 x60'
$15,000.00
0
PENDING FILES AS A T OCTOBER 8th 1996
UPCOMING DATES
Wednesday, Oct 9/96 Exhibition Group Meeting
7 00 P M M.D office
Friday Oct 11/96 CAAMD &C Zone Meeting
Rosebud, AB
Thursday, Oct 17/96 Executive Committee Meeting
9 00 A.M M.D office
Monday, Oct 21/96 Orgamzational Meeting
8 30 A.M M.D office
Tuesday, Oct 29/96 Joint Services Meeting (All town & village councillors)
7 00 P M M.D office * *CANCELLED * **
Tuesday, November 5/96 Council Meeting
8 30 A.M M.D council chambers
Friday, November 8/96 1996 Central Region ASB Conference
Rumsey Community Hall
Nov 11 14/96 AAMD &C Fall Convention
Edmonton AB
Tuesday, Nov 26/96 Council Meeting
8.30 A.M M.D Council Chambers
Friday, December 13/96 M.D Christmas Party
Three Hills Community Centre
Christmas closure MD office and shop closed from 4 30 P M Dec 24/96
reopens 8 00 A.M Jan 6/1997
Jan 28 30/1997 1997 Provincial ASB Conference
Westin Hotel Edmonton
March 10'', 1997 MD of Kneehill Employee Day
July 14 - 18/1997 1997 Provincial ASB Tour
Hosted by M.D of Woodlands & County of Barrhead
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ADMINISTRATIVE PENDING ITEMS
1 GIS Autocatl Mapping Program
Nov 21/95 Motion to purchase parcel mapping data
Feb 13/96 Motion to table Palliser Regional Mun Services proposal to
update parcel mapping until consultation with Mountain View
Mar 5/96 Letter outlining proposal to Mountain View
May 3/96 Herman Epp phoned and is agreement to purchase base maps
from AAMD &C
July 17/96 Meeting arranged with Starland, Wheatland Mountain View
and Kneehill for Aug 22/96 at Didsbury Parkland County to give GIS presentation along
with Heuristech Consulting Ltd
Jul 19/96 AAMD &C have advised parcel mapping proposal to purchase township maps
from the province for $50 00 each has not transpired AAMD &C will be negotiating with
new entity for this purchase
Aug 22/96 Paul Ehmann, Herman Martens, Lisa Paget Ed Dunay &
Jennifer Deak went to GIS presentation at Mountain View Discussed possibility of
municipal partners forming a committee to further investigate possibilities of consultant
and `generic' application, with costs shared between partners
2. Inter Municipal Assessment Department
Jun 11/96
Motion draft agreement to be prepared John is looking after
and getting input from other involved jurisdictions
July 5/96
Meeting Kneehill, Starland and Wheatland Consensus reached
re terms and draft agreement to be prepared
July 9/96
Agreement prepared Request to provide councillors with draft
July 17/96
Invited assessment partners to GIS meeting see item #5
July 23/96
Motion approval of draft agreement for one year period
Aug 1/96
Letters sent to all partners advising Kneehill has approved this
agreement
Aug 22/96 EC #20
Wheatland County has advised their council has approved this
agreement and recommend agreement be forwarded to partners for signatures
Sept 3/96
Letter and agreement forwarded to Starland
Sept 19/96 EC #18
Letter expressing concerns re clause #2 of agreement received
from Mountain View
Recommend letter be sent to Mountain View confirming all
partners are comfortable with the original commitment expressed by Mountain View at the
first meeting
Sept 30/96
Letter sent to Mountain View c.c Wheatland, Starland
3 Green lights for volunteer firefahters
May 28/96 Motion to have letters sent to all towns and villages in M.D
requesting their input regarding this issue, especially their comments on cost
implementation monitoring and liability
Awaiting responses
July 23/96 Mr Marz reported the Red Deer Radio Station had reported
the Red Deer Fire Cluef was not in favour of these green lights, noting the public does not
pay attention to flashing red lights and by having green lights the drivers of these vehicles
may have a false sense of security and the number of emergency vehicles on the roads will
increase
July 23/96 Kneehill Fire & Ambulance Dispatch, when asked for an
opinion on this issue, Ms Brenda Christie noted she did not agree with green lights, there
are 50,000 accidents per year in north America involving emergency vehicles, the chances
are ten time greater for an emergency vehicle to have an accident Ms Karin Barg
concurred with this opinion, adding there are far too many emergency vehicles at
emergency scenes
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Aug 22/96 EC #8 Reported no response received yet from Torrington, Drumheller
nor Carbon
Aug 26/96 Letter requesting response (and copy of original letter) faxed to
Torrington, Drumheller and Carbon
Aug 27/96 CM p 1 Reported AB Fire Chiefs Association has put forth a
recommendation that it does not support green lights on volunteer velucles Motion to
sent letters to all towns and villages advising of this recommendation.
Sept 3/96 Letters sent to all towns and villages advising of AB Fire Chiefs
Assoc recommendation
Sept 4/96 Phone call from Ian Appleyard, Carbon fire - not in favour of
these green lights (Still awaiting replies from Torrington & Drumheller)
Sept 19/96 EC #13 Following responses received from towns and villages
In favour of green lights Trochu, Linden
Not in favour of green lights Carbon AB Fire Chiefs Assoc. Three Hills
Neither for nor against Torrington
Responses not received from Acme Drumheller
Exec Comm recommended letter be sent to all towns and villages advising majority of
respondents are not in favour
Sept 19/96 EC #21 AB Trans has requested it be informed whether or not the
municipality will be implementing a green light bylaw Exec Comm recommendation to
write all towns and villages indicating it would be advantageous for all jurisdictions in the
municipality to have a consistent position and that the M.D will not be implementing any
bylaw Also to advise AT &U of M.D 's position.
Sept 27/96 Letters written to all towns and villages & AT &U
***RECOMMEND FILE THIS ITEM***
4 Cash in Lieu/Municipal Reserves
May 28/96 Motion for municipal reserve allocation with school authority to
be based on M.D representation on school board (3/8 (37 5 %) x 25% of reserves) Letter
sent to school board for their opinion
Aug 27/96 CM p 7 Alex discussed proposed changes to Mun. Dev Plan clauses
4 8 1 4 8 4, to address municipal reserves at a later date Report accepted
Sept 19/96EC #12 School div Has advised it supports 25% for reserves but not
3/8 of this amount as the school trustees represent entire region Recommendation
approved to sent a letter to all towns and villages, Wheatland County & M.D of Starland
inquiring about their cash in lieu policies
Sept 30/96 Letters sent
S Linden Rubble Pit
Jan 23/96
Motion to table pending Mr Boake's investigations into
possible land purchasing to expand the site
May 28/96
Motion to table for one year (Motion recorded at June 11/96
meeting)
Aug 13/96
CM p 9 Concerns re burning pit requiring repairs, fencing,
trees reported Motion approved to repair pit install page wire fence and plant trees
Acme has also requested a date be set with Linden, M.D and Acme to review problems
and propose solutions
Aug 19/96
Memos to Art, Alex & Bob Boake Need Bob Boake to advise
of meeting date for Acme
Linden and M.D to meet
Sept 11/96
Acme has set date for meeting Wed Sept 25/96 at the Linden
transfer site at 1000 A.M
Memo faxed to Bob and Marylea advising of this date
6. E 9 -1 -1 Emerrency.System
June 11/96 Motion approved recommendation to go with Red Deer
dispatch and letters sent to all towns and villages in M.D urging them to do likewise
July 9/96 CM p.2 Mrs Lowen reported she had spoken with Mr Dusty Poxon,
mayor of Carbon, who has expressed an interest in having a meeting to review tlus issue
July 23/96 Fire & Ambulance dispatch met with council to express
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concerns with dispatching 911 through Red Deer Motion to have towns and villages
meet with this service on Aug 13/96 at 7 00 P.M.
Aug 13/96 CM p 11 John to gather information, cost comparisons, etc and get
together with administrators who can make recommendations to their councils
Aug 27/96 Motion to approve M.D 911 priorities 1" Red Deer call
answer, 2 "d current system (no change), 3`d Red call answer & dispatch, 4`h - local
answer & dispatch
Aug 29/96 Letter sent to all towns and villages, outlining estimated costs
of 911 options and M.D priorities
Sept 10/96 CM p 4 Memo from Jack Ramsden and Kevin Edwards 911 inquiries
reported to council Motion approved to have JCJ contact both parties and respond to
their inquiries
Sept 19/96 EC #25 Linden has advised it supports option #2, current system (no
change) Recommendation approved to address this matter after all responses received
from towns and villages
7. Hamlet Water Billing - Town of Three Hills
May 14/96 Motion town of Three Hills proposal to do water billing
accepted Letter sent to town advising currently installing water meters and will inform
when installations completed
July 9/96 CM p.2 Reported contractor has indicated project will be
finished by fall Council agreeable with this timeline
Aug 26/96 Letter received from Three Hills requesting information to set
up water billing
8. Public & School Library Amalgamation Possibilities
Mar 12/96 Motion to sent letter sent to Golden Hills Regional Div
Regarding possible amalgamations
May 9/96 EC #38 Golden Hills acknowledged letter and referring to their boards
for feedback
May 23/96 EC #10 Ibid
Aug 26/96 Letter sent to Golden Hills requesting update
Sept 19/96 EC #7 Reported Dr McKinnon, School Div Has advised Trochu &
Three Hills schools do not have space to facilitate public library, Acme & Linden does
have public library in the school Indicated willing to meet with council to further discuss
Recommendation approved to extend invitation to Golden Hills Reg Div To meet with
council to discuss this and other issues
Sept 26/96 Letter sent to school div
9. Meeting with Golden Hills Regional Division.
Sept 24/96 EC #7 Recommendation approved to extend an invitation to Golden
Hills Reg Div To meet with council to discuss library amalgamations and other issues.
Sept 24/96 EC #12 Recommend cash in lieu of reserves also be discussed at this
meeting
(Also discuss school cousellor/KCRB)
Sept 26/96 Letter sent to school div
1. Lots 9 -12, Block 1. Plan 7015. EF limborne (former lumber vard)
M.D has acquired these lots through tax forfeiture Buildings were demolished and
removed from lots Lots advertised for sale
Mar 12/96 Motion to leave the property listed for sale for a further year
and not list with any realtor
2. 1997 Employee Day Monday, March 1011997
Feb 22/95 EC #8 Recommendation to have Ms Cyndy Stevenson (speaker
at 1996 Prov Ag Service Board presentation) come and give presentation on "building a
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positive workplace" at 1997 employee day Letter sent and engagement confirmed
3 Cross Boundary Garba -ge Dumping
Feb 27/96 Motion (in response to request from Mr Bill Purves Smith,
Custom Woolen Mills, to use Linden Transfer Site) to propose and agreement with
Mountain View to allow ratepayers to use neighbouring jurisdiction's transfer sites,
conditional upon ratepayer requests Letter sent to Mountain View no response
June 28/96 Mountain View advised council has approved our proposal
Will be drafting up an agreement
July 9/96 CM p.2 Mr Boake inquired about an arrangement with
Beiseker & Rocky View It was agreed to wait and react only when a request is received
Sept 19/96 EC #28 Cross boundary agreement presented and approved
Sept 30/96 Letter and A/G forwarded to Mountain View
4 Red Deer Rimer Corridor Integrated Management Plan
John knows all about this and advises it has to go to another public hearing
July 17/96 JCJ memo no change yet, public hearing then a final draft to
come
5. Braconnier Park
June 25/96 Motion to advise AB Environment M.D willing to take over
park and assume ownership for $100 without any stipulations or conditions (Council
concerned re sell buy back agreement)
July 10/96 Acknowledgement received from AB Environment re M.D s
letter This letter being forwarded to Natural Resources Service, Parks Program, for a
response
Aug 13/96 CM p 7 Mr Wayne Pedrini, District Manager AB Parks
Service met with council to discuss sell buy back agreement Council agreed to operate
park until end of this season (Sept /96) Still feel same way about sell buy back agreement
Aug 21/96 Letter to sent to Mr Pedrim confirming council s position
Sept 19/96 EC #27 Letter received from AB Environment acknowledging M.D
letter of Aug 27/96 Reported Yvonne Braconnier has requested since M.D does not
want area, this land be re purchased back from the province by her family Also reported
this park is used a lot as a day use area Recommendation approved to write AB
Environment advising the M.D would be interested in purchasing this property, at a
reasonable price, with no sell back clauses attached
6. Fire Agreements
June 25/96 Tabled pending responses from towns and villages re June
18/96 point services letter
Aug 27/96 CM p 8 Motion M.D fails to recognize Acme s good faith, to advise
Acme as the village has chosen not to enter into anoint fire department with Linden and in
light of the central dispatch system, M.D has opted not to enter into an agreement with
Acme and shall continue to fund Linden fire department. c.c Village of Linden.
Sept 4/96 Letter sent to Acme (c.c Linden)
Sept 19/96 EC #26 Linden has sent letter expressing their concerns re change from
75% to 50% M.D funding and request meeting to further discuss Recommendation
approved to schedule this meeting after the joint services meeting
Sept 27/96 Letter sent
7 Invoicing for Structural Fires
May 28/96 Reported this issue had been brought up at the Mayors and
Reeve's meeting by Mayor Joyce McDonald, Linden Motion that a recommendation be
put forth to all towns and villages that fire calls to structural fires be invoiced Letter sent
to all towns and villages
June 11/96 Letter sent to all towns and villages requesting input and
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response
July 18/96 No responses back Phoned all towns and villages and faxed
copy of June 11/96 letter
Aug 22/96 EC #9 Reported no response received from Three Hills nor
Trochu
Aug 26/96 Letter faxed to Three Hills and Trochu requesting response to
June 11/96 letter
8. Joint Services
June 18/96 Letter to all towns and villages stating revised joint service position senior
housing equalized assessment, ambulance phase in 50/50 per capita and equalized
assessment until Jan 1/2000 at which time a review to determine impact recreation to be
negotiated separately
Aug 13/96 CM p 5 Reported Three Hills, Trochu Linden and Torrington
have agreed to this compromise, Acme and Carbon have not agreed Motion to send
letters to Housing Authority and Ambulance advising majority of municipalities which
fund these operations have agreed to this compromise and to request ambulance funding
changes effective Jan 1/97
Aug 21/96 Letters sent to Kneehill Ambulance & Kneehill Housing Corp
(cc towns & villages)
Sept 10/96 CM p.3 Agreed to invite all town & village councils to a joint service
meeting
Sept 19/96 EC #29 Recommendation to redraft point service position for
presentation to council
Sept 24/96 CM p 5 Dicussed point services position and tabled for next Exec
Comm meeting
9. Three Hills Recreation
June 25/96 Approved 1996 Three Hills recreational grant in the amount of
$22 000 00 as an unconditional grant Cheque not issued yet
lo. AB Senior Summer Games
April 9/96 Motion to send a letter of support to the AB Senior Summer
Games Bid Committee in their bid to host the 1998 games in Three Hills and area. Letter
sent
April 25/96 Reeve Marz also sent letter of support
June 25/96 CM p 10, 11 Reported Three Hills successful with their bid
Discussion on golf Course Road re possibility of applying dust control on the road prior
to the games
July 9/96 CM p 8 Reported Three Hills Golf Course applying for CFEP
(Community Facility Enhancement Grant) for upgrading the camping area in preparation
for the 1998 games In preparing this grant the golf course had requested the use of the
M.D name on the donation list for providing gravel and grader work in the amount of
$2,450 00 with the clear understanding this has not been approved by the M.D council
11. Air and PA System for Council Chamber
July 23/96 Motion to have building committee investigate options for a PA
system and also a quieter air circulation system for council chambers
July 27/96 JCJ memo to Alex Cunningham to look into this matter
12. AAMD &C Fall Convention
Mon Nov 11 Thurs Nov 14/96
Registrations sent into AAMD &C Suites will be on a rotational basis and we will be
advised if we can get Suite #101, as per request of Council
Reeves meeting Nov 11/96 Room to be announced
Aug 8/96 EC #19 All municipalities to be FAXED week of Oct 22/96, or
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week earlier for agenda Items for Reeve's meeting
Sept 5/96 EC #17 PWS to attend convention, at his own discretion
13 Dennis Smyth Request for Hook Up Equity Water NW 34 -32 -23 W4
July 9/96 CM p 3 Mr Smyth requested costs for water hook up and also if he
could install water line himself with his backhoe Council confirmed policy additional
hook ups to be charged $14 000 00 and approved a motion should the water line be
contracted Mr Smyth would be welcome to bid on this project
July 19/96 Letter sent to Mr Smyth outlining Council's position
14 Buffalo Jump Park
Aug 13/96 CM p 7 Council discussed possibility of developing park for overnight
camping etc Discussed meeting with Carol Haley when she was next at M.D office to
further discuss No dates have been set for Ms Haley to come to office
Aug 27/96 CM p 4 Noted Glen Wagstaff would be arranging a meeting with Carol
Haley, MLA when she is next in MD office
Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for
Glen to meet with Carol when she is next in office, if Glen makes other arrangements to
advise office
Sept 16/96 Appointment made for Geln to meet with Carol Haley Sept
27/96 at M.D office (10 30 A.M) Glen advised by phone
15. M.D. Flag Poles
June 25/96 CM p 12 Building Comm reported costs for fibre glass poles $1280 00
each plus GST Motion to table
July 9/96 CM p.3 Agreed to explore option of making own poles Motion to
table
July 23/96 CM p.2 Motion to table until Information received
Aug 21/96 Phoned Keith Smith to get prices for 2 flag poles at Keivers and
2 flag poles for office
16. Three Hills Airport Commission
Aug 27/96 Cm p 8 Aug 19/96 Airport Commission minutes reviewed and intent of
motion regarding water hook up (town and MD be approached to pay 1/3 of the cost of
hooking onto Mt Vernon Water system) Motion to table this issue until costs obtained
Sept 19/96 EC #17 Town of Three Hills has approved a motion to pay ' /z of 1/3 of
the Mt Vernon water hook up costs at the Airport Recommendation M.D only pay 1/3
of 1/3 of these costs as this percentage reflects the cost sharing arrangement for the
airport (town 2/3, M.D 1/3)
Sept 24/96 CM p.2 Discussions re council's principles re Co op agreement and
multiple hook ups for one hook up price Motion approved EC #17 not be accepted and
removed from report
17. Bylaw Enforcement
Aug 27/96 CM p 5 Re Road bans on local roads Request to obtain information
re how many municipalities have bylaw enforcement and of those municipalities that do
not, how many miles of pavement are in their jurisdictions
Sept 4/96 Letter requesting this information sent to AAMD &C
Sept 19/96 EC #22 AAMD &C response to information request received 31 of 66
MD s or Counties employ some sort of bylaw enforcement, 21 respondents indicated axle
weight restrictions and road protection as a priority for enforcement
Sept 19/96 EC #23 Provincial task force on police costs and services should have
their report by Dec /96
** *RECOMMEND FILE THIS ITEM * **
18. MD Flag Donation to Community Centre
July 23/96 CM p.2 Motion to donate MD flags to community centres for display
inside their buildings
Aug 9/96 EC #17 Otto to order twenty MD flags
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Aug 19/96 Memo to Otto
Aug 22/96 EC# Otto reported flag prices have Increased from $65 00 to $88 70
each
Aug 27/96 CM p.2 Motion to sent letters to all community centres advising, upon
request, the MD will donate a municipal flag
Sept 4/96 Letter sent to community centres requesting they advise prior to
Sept 30/96 if they want a flag
Sept 6/96 Mt Vernon Community Assoc sent a letter advising they
would like a flag
Sept 9/96 Three Hills Rural Community telephoned and requested a flag
19. Minimum Tax Levy
Aug 27/96 EC #12 Recommend this issue be readdressed at the first meeting in
Jan/97
2o. Kneeh►ll Housing Corporation
Sept 10/96 CM p.3 Motion to approve, in principle, council negotiate entering Into
an agreement with this Corporation to finance a loan for renovations at Golden Hills
Lodge, at an interest rate to be negotiated and subject to meeting all legislated
requirements
Sept 13/96 Faxed Information to Barry Sjolie and requested written opinion
on loaning these monies
Sept 13/96 Sent letter to Golden Hills advising of council's motion
21 KCRB /School Counsellor Information
Sept 10/96 CM p.3 Motion to request information from Golden Hills Regional Div
Regarding school counsellors, other than KCRB, in regional division schools
Sept 13/96 Letter of inquiry sent to Golden Hills Regional Div
22 Economic Development/Business Resource Centre
Sept 19/96 EC #20 Econ Comm (Bob Boake & Glen Wagstaff) to attend
information session Oct 1/96 at Three Hills Provincial Building commencing at noon
Sept 27/96
Memo faxed to Bob & glen
TRANSPORTATION PENDING ITEMS.
1 A &A Paving Ltr�
May 9/96 EC #46 Recommend letter and bill for 75% of legal costs be forwarded
to Mm of Transportation
Legal fees paid to Ballem McDill $21,076 80 plus GST $1,474 81 for total of $22,55161
In process of preparing letter requesting 75% of legal fees be reimbursed
Aug 9/96 Letter sent to Hon Robert Butch Fischer, Minister of
Transportation requesting 75% of legal costs
Aug 27/96 CM p.3 Mr Jeffery inquired whether anyone remembered who attended
the 1995 Fall Convention meeting with Foothills, Torchinsky, Steve West to discuss
A &A. Noted Mr Jim Kiss, Executive Assistant was present
Sept 19/96 EC #3 Min of Trans has sent letter advising current department policy
does not allow for the payment of legal fees, however he would be pleased to further
discuss at the Fall Convention JCJ is currently scheduling this meeting
2 Allen Dick, Sivalwell - Water and .Server hook up request
May 22/96 Water hook up estimate $4,465 00
May 29/96 Now wants sewer estimate also Alex has provided
Waiting to hear back from Mr Dick
Aug 26/96 Advised, by phone, is still likely Interested but in the fall
Sept 24/96 CM p.4 Reported Mr Dick has requested M.D finance water and sewer
hook up to his house ($10,000 00 approx cost) Mr Hoff to contact other area residents
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to see if any other interested parties for water hook up Motion approved to table until
next meeting and to advise Mr Dick the M.D will not be involved in financing water and
sewer projects on an individual basis
3. Wimborne Shop options
April 23/96 Motion to have Rick Vickery investigate possibilities and
options to rent Mr Litz's shop and report back to Council
June 11/96 Motion to table until further information obtained
Aug 13/96 CM p 8 PWS to do cost comparison
4. Weich Shop Rent/Lease
Mar 21/96 EC #30 Still advertising the building for sale or lease
May 28/96 Dean Wolf Auctions inquired about purchasing building
Haven't heard back from him
July 16/96 Jason Cottier requested key to show shop to prospective client
No response back from Jason
S AAMD& C Petroleum Products Buying Group
July 25/95 Motion approved to participate in this group buying
Various correspondence since then but to date, not yet operational we are still
purchasing petroleum from Linden Co op
July 9/96 CM p.2 Mr Jeffery reported this group should be operational
by July 16/96
Aug 9/96 Group has contract in place Executive Committee
recommending M.D go with group as financially benefitting
Aug 13/96 EC report approved
Aug 21/96 Letters sent to All Things Energy, Linden Co op (cc to Ken
McLean school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising
of same
Sept 12/96 Letter sent to AAMD &C requesting school division have their
own account and be billed separately for their fuel purchases through this group
Oct 1/96 M.D using Petroleum Products Buying Group to purchase fuel,
School Div Has separate account from the M.D for their fuel purchases
** *RECOMMEND REVIEW COSTS PRIOR TO APRIL 1/97 * ** (Management fees
waived for first six months)
6. Schmauty Pit S %220-32-26- W4
Apr 23/96 Motion approved rental of lands to Rick Liebel from May
1/96 Apr 30/97 for total of $9 000.00 with $5,000 00 payable May 1/96 and $4,000 00
payable Nov 1/96
Jun 6/96 EC #17 Carrying on with plans for relocation of Torrington Rubble pit
to this location and water table testing to be done (Survey has been completed and MPC
proceeding with subdivision)
Jun 26/96 Letter from Barry Sjohe inquiring about this file
Jul 3/96 Letter to Barry advising M.D> proceeding with water testing
and upon receipt of provincial approval for the relocation of the rubble pit to this site we
shall be proceeding with subdivision application
7. Oster Hill -,South of 1- 33 -26 -W4 Tiyp Rd 33 -0 Rue Rd 26 -0
July 25/95 Accident reported at this intersection and Road Committee requested to
investigate signage
Aug 18/95 RC #3 Road Comm Recommended letter to AT &U proposing a turn
lane and slow traffic lane
Oct 19/96 EC #21 AT &U Acknowledged M.D s letter and advise they will be
looking into matter Have received no correspondence since
Aug 26/96 Sent Rob Penny a letter requesting update
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8. PRFA Reeional Mountain Vieiv/Kneehill Water Study
Sept 12/95 Motion to request PFRA look into possibility of regional
Mountain View/Kneehill water study Letter sent no response
Note PFRA is currently undertaking a Kneehill water study
9. PFRA Well and Groundwater Survey
Feb 27/96 CM p 7 Approval to extent well survey project to cover the entire
municipality and to amend the CAESA farm based agreement with the ASB to include the
well survey as a new project
Apr 9/96 JCJ #3 CAESA funding approved
Apr 11/96 Receipt from CAESA $33,000 00
10. PFRA Water Feasibility Study Acme/Linden Area
June 25/96 CM p 10 Approval for notice to be published in newspaper requesting
any interested parties in a water feasibility study in the Acme/Linden area to advise the
office prior to Aug 31/96
Sept 10/96 CM p 4 Two responses received Motion to table pending further
information
11 Bleriot Ferry - transfer from AB Transportation
June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U looking at
transferring Bleriot Ferry JCJ requested Ivan keep us informed nothing further
reported
July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about
this matter
Aug 26/96 Letter sent to Rob Penny requesting update
Sept 19/96 EC #1 AT &U has advised province proposes to transfer ferry to local
jurisdictions ASAP Prior to transfer AT &U proposes to replace existing ferry
Drumheller Reg Chamber of Dev & Tourism has expressed an interest in operating this
facility Recommendation approved to write AT &U requesting ferry usage and cost
information letter to Drumheller Reg Chamber of Dev Advising M.D interested in
attending their meeting on Oct 15/96, letter to Starland inquiring about their intentions
regarding this ferry
Sept 26/96 Letters sent
12 Ann Walesky Second Approach Reauest SE 20 -31 25 -W4
June 25/96 Approved second approach subject to meeting policy
requirements and owner paying costs and conditional upon agreement that when SH806
re done only will be one approach into this quarter that will give access to both the
cultivated and pasture portions
Aug 26/96 To date, no reply received
13 Surface Lease Agreement - Bearspaw Petroleum SW 3- 30 -21 -W4
This 25 year lease agreement will expire Oct 13/95 There is an option in the agreement
for a renewal for a further 25 year term
Aug 2/96 Letter sent to Bearspaw inquiring about their intentions
regarding this lease
Aug 27/96 CM p 5
Motion to renegotiate agreement at $2,500 00 /yr with renewal
every 5 years
Sept 4/96
Letter sent to Bearspaw Petroleum
Sept 19/96 EC #2
Letter rec'd from Bearspaw along with listing of lease rentals
for other sites in this area.
Recommendation approved to renew this lease at $2200.00 /yr,
renewable every 5 years
Sept 26/96
Letter sent to Bearspaw
14. Mt Vernon Water Co -op - legal bills
June 25/96 Motion to prepare draft policy re M.D involvement in public
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utilities and position of non Involvement unless M.D owns the utility Also request to
provide Co op with an accounting of receipts and disbursements
July 2/96 Letter sent to Co op with an accounting of monies received and
disbursed, on behalf of the Co op, by the M.D Net financial position, as of June 30/96
total receipts $6 150 00, total disbursements $8 157 56 net $2,007 56 deficit Also noted
final legal billing not yet received
July 9/96 Policy adopted
July 9/96 Motion to request an appointment at July 11/96 Co op meeting
to discuss legal fees Mr Jeffery unable to arrange appointment as Co op s agenda full
July 23/96 Motion to update Co op on financial position advise them of
Equity water legal costs (total $2,104 84) and that the users of the system are paying these
costs and invite the Co op to a council meeting to discuss reimbursement of these net
costs
Aug 1/96 Letter sent to Co op with financial update, net cash position
$3,639 89 deficit and total legal fees paid to date $6,699 88 Extended an invitation for
Co op to meet with Council to further discuss this issue
Aug 27/96 CM p 1 Reported the Co op had indicated they would be dealing with
the legal fees after harvest time
Sept 24/96 CM p 1 Reported Co op had requested a meeting with the Water
Comm to day, after council meeting
Sept 24/96 CM p 5 Reported Co op unable to meet to day Meeting rescheduled
for Oct 8/96 council meeting
Sept 27/96 Letter sent to Co op advising meeting scheduled for 130 P M
on Oct 8/96
Is Mt Vernon Water Co op - Project Issues
Aug 9/96 EC #9 Request from Co op to place water pipeline in road allowance
ditch. Recommendation approved to revise current pipeline crossing A/G to address and
apply to this water project
Aug 13/96 CM p.2 Public Utilities Agreement for Low Pressure Water Distribution
Pipelines approved, as presented
Aug 21/96 Letter and A/G sent to Co op
Aug 22/96 EC #3 Co op has requested price from M.D to do the reseeding in the
ditches 55 km Exec Comm recommended this matter be referred to Council
Aug 27/96 CM p 1 Lonnie & Art requested to obtain rates for equipment rental for
this work
Sept 5/96 EC #16 Recommendation the rental rates for equipment rentals to the
Co op be set at the rates listed in the AB Road Builders Heavy Construction Assoc 1995
Equipment Rental Book less 5% this being the same rental rates for towns and villages,
as per M.D policy 13 14A.
Sept 10/96 CM p 1 Reported Vern Crawford had met with Lonnie to discuss the
project and possibility of M.D being the contractor Lonnie advised Vern this would have
to be a council decision
Sept 12/96 Letter sent to Co op re rental equipment rates
Sept 19/96 EC #5 Co op has Inquired about renting the M.D pusher
Recommendation this request be approved and the rental rate be as per policy 13 14A,
that being $125 00 per hour (includes pusher, truck and 3 men)
Sept 19/96 EC #15 Paul Van Doren inquired whether M.D would be interested in
purchasing share in the Co op for $14,000 00 Tlus would ensure hookup on the system
at some later date Recommendation to purchase share subject to clarifying the amount of
water line footage included in this water hook up
Sept 19/96 EC #17 Town of Three Hills has approved a motion to pay 1/2 of 1/3 of
the Mt Vernon water hook up costs at the Three Hills Airport Recommendation M.D
only pay 1/3 of 1/3 of these costs, as this percentage reflects the cost sharing arrangement
for the airport (town 2/3, M.D 1/3)
Sept 24/96 CM p.2 Discussion re council's principles re Co op agreement and
multiple hookups for one hookup price Motion approved EC #15 & #17 not be
accepted and removed from report Also agreed EC #5 re equipment rental rates was
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appropriate
Sept 27/96 Letter sent to Co op advising of rental rates for the pusher
16. Resource Road Improvement Program
June 25/96 CM p 12 Program announced and motion to have each
councillor prepare a listing of possible roads that could benefit from this program.
July 9/96 CM p.6 Traffic counts requested along with information re
volume of transportation and grain on these roads when elevators close
July 16/96 AB Trans advised our share of project 20% and ATU share
80% maximum $500,000 00
July 23/96 CM p 4 Road priorities determined I" Buffalo Jump Road
for 1996 2 "d Linden West for 1997
July 26/96 Applications submitted for Buffalo Jump and Linden West
Aug 6/96 AB Transportation sent letter acknowledging applications and
will advise
17 Canada Azri- Infrastructure Road Program
July 9/96 CM p 5 Report of this program and motion to obtain information re
grant (road counts, road impacts due to elevator closures etc.)
July 17/96 JCJ memo to PWS to obtain information and traffic counts
July 23/96 CM p 4 Possible roads eligible for this funding listed and staff to
determine eligibility
Aug 13/96 CM p 9 Motion to approve Wimborne Road (9 mile project) to be
submitted for this funding, subject to meeting criteria
Aug 16/96 JCJ memo to PWS Note to PWS to apply for this funding for
Wimborne Road project
18. Waiax/Champion tour
July 4/96 EC #8 Mr McCook to get further information.
July 23/96 CM p.6 Reported this would be a two day tour and agreed
should be scheduled after Fall Convention
19. Highway 9 Functional Planning Study
Aug 9/96 EC #6 Reported Torchinsky Eng Has been commissioned by AT &U
to carry out a functional planning study for the upgrading of Highway 9 from the south
limits of Drumheller to dust west of SH 836 (37 0 km) to address vertical and horizonal
alignments
Aug 13/96 CM p.2 No concerns expressed by council re environmental or
otherwise
Sept 5/96 EC #15 Reported Torchinsky will be holding public information
meetings Requested to have Torchinsky keep PWS or Marylea informed on this issue
20. CN Surplus Land Sales
June 6/96 EC #5 Recommendation to have PWS contact CN and determine if
any surplus lands in MD, owned by CN and for sale, would be of any use to MD
Aug 20/96 Memo from PWS to Jen to write letter
Aug 26/96 Letter of inquiry sent to CN
21. Road Problems SH 583 & SH 806
July 23/96 CM p.3 Problems re SH 583 overlay on old pavement structure
reported Concerns re SH 806 project expressed as base is very poor Agreed to draft
letter and meet with ATU to further discuss
Aug 9/96 EC #8 Meeting arranged with Rob Penny to meet with council Oct
8/96 to discuss this matter
Aug 13/96 PWS #4 PWS recommends wait for design and other information re SH
806 before writing letter
Aug 27/96 CM p 1,4,5 Comments re road project and SH 806, road ban enforcemnet
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etc
22 Sept 4/96 Accident Report - Allen Peterson
Sept 5/96 EC #14 Report of accident Involving P -4 and car No Injuries Owner
of car has no collision Insurance
23. Chauvco Resources Texas Gates 13 &14 -29 24 W4
Sept 24/96 CM p.3 Bylaw #1360 passes allowing for one new and approval for two
previously Installed texas gates (Bob Elliot landowner)
Oct 1/96 A/G and letter sent to Chauvco cc Bob Elliot (need A/G signed
as part of bylaw)
24. Gravel Testing Request County of Mountain View - 5 or 8- 31 -26 -W4 (Vic
Thiessen
Sept 16/96 Letter requesting permission to test for gravel at this location
faxed to Mountain View
Sept 16/96
testing
Fax received from Mountain View giving permission for this
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PUBLIC WORKS SUPERINTENDENT'S REPORT
TUESDAY, October 8th, 1996
1 The boys are just getting back to work, with all the rain we have had there hasn't been
much action
2 We will be working on the Hesketh low level crossing the week of the 14`h if
everything goes good
3 The graders and gravel crew are working longer hours and Saturdays to try and get
caught up again
4 I've obtained some information on milling and relaying for an option on #806 Also
we should discuss funding and a few things before Rob comes in
5 Lahrmann has completed paving on #837 as of Sunday More than likely they will be
putting lines on it this week. A couple of things I've changed on the road was to put
up advisory speed signs on the curve and at the intersection
6 111 be going down to a public works meeting in Drumheller on Wednesday, October
9`l' 1996 to discuss road limits snowplowing grading and gravel salt and sand etc.,
with Wheatland, Starland, City of Drumheller and the transportation contractors in the
area
SUPERINTENDENT