Loading...
HomeMy WebLinkAbout1996-09-09 Council MinutesE E • E EXECUTIVE COMMITTEE REPORT - September 19th, 1996 The Executive Committee of Richard A. Marz and Robert E Boake met on Thursday September 19th, 1996 at the M.D of Kneehill office in Three Hills, commencing at 8 50 A.M Mr Rick Vickery Councillor, Mr John C Jeffery, Administrator and Mr Lonnie D McCook, Public Works Superintendent were present Mrs Jennifer Deak, Assistant Administrator was also present and recorded the minutes The following items were reviewed 1 Transfer of the Bleriot Ferry Mr Tom Mammen AB Transportation, Hanna has written to advise his department proposes to transfer the ferry to the local jurisdictions as early as possible Prior to transfer, the department proposes to replace the existing ferry with a new one and be willing to offer some operating assistance for the first few years after transfer The letter also advises the province has had some past negotiations with the Drumheller Regional Chamber of Development and Tourism who has expressed an interest in taking over the ferry operations This group has arranged a meeting for October 15/96 with a number of Ministers to discuss this issue among others Mr Mammen has indicated it is his department s preference to transfer the ferry to local municipal jurisdictions, who will, in turn be able to engage the "Chamber" for the operation of the ferry as a business venture The MGA allows a municipality to levy fees for the use of its property The letter requests the M.D to advise the department of its position on the possibility of taking over the ferry independently or as a point venture with the M.D of Starland The Executive Committee recommends a letter be sent to AB Transportation requesting information about ferry usage and costs, a letter be sent to the Drumheller Regional Chamber of Development and Tourism advising the M.D of Kneehill is interested in attending the Oct 15196 meeting, and a letter be sent to the M.D. of Starland inquiring about their intentions on this issue. 2. Surface Lease Agreement - Bearspaw Petroleum SW 3- 3- 0 -21 -W4 Bearspaw Petroleum has send a spread sheet with rental information on other Bearspaw leases in this area, indicating location, acres leased, rental per year and last review date The Executive Committee recommends this lease be renewed at $2,200.00 per year, renewable every five years. 3. Letter from AB Transportation re. A &A Paving Ltd. legal costs Hon Butch Fischer, Minister of Transportation has sent a letter acknowledging the M.D 's letter requesting reimbursement for 75% of the legal fees incurred for the contract dispute with A &A Paving The Minister advises current department policy does not allow for the payment of the M.D s legal fees in this situation The Munster also advises he would be pleased to meet with council at the AAMD &C Fall Convention, to further discuss this issue Mr Jeffery reported he had spoken with the Minster's assistant, Diane, and she will be scheduling a meeting with the Minister, during the convention to discuss this issue and secondary road standard concerns The Executive Committee recommends council discuss this issue with the Minister at the AAMD& C Fall Convention. 4. Allingham Community Centre The Allingham Community Centre lands have been sold and the building donated to Pioneer Acres The proceeds from the land sale ($7,000 00) will be donated equally C:/MD/Minute /EC.doc Page 1 L.E »- 4W -r K,.,, G,4 aia[.rew %s srr c.W EXECUTIVE COMMITTEE REPORT - September 19th, 1996 between Three Hills Long Term Care and the Kneehill Ambulance The community association has requested the M.D clean up the site, there is a cement basement that needs filling in and the land levelled The Executive Committee recommends the M.D. workforce undertake the cleaning up of this site, bury the cement on site and clean up the site, using materials at this location, and further this work be scheduled for this fall or early spring 1997 5. Mt. Vernon Water Co op Mr Vern Crawford has requested consideration for the water co op to rent the M.D pusher for service connections and road crossing for the Mt Vernon water project, which is scheduled for the 1997 season It was noted policy 13 14A sets the rate for the pusher rental, including the truck and manpower (3 men) to operate this equipment at $125 00 per hour The Executive Committee recommends this request be approved and the rate for this rental be as per M.D. policy. 6 CAAMD &C Resolution re. AB Transportation Secondary Road standards and concerns The CAA D &C has sent the M.D a letter requesting their draft resolution on secondary road standards and concerns, which the M.D had indicated it would prepare, be presented at the Fall Zone Meeting and sufficient copies of this draft be available for all members The Executive Committee discussed the draft resolution for the CAAMD &C., noting their concerns The Executive Committee recommends this draft resolution be presented to council for further discussion and approval. Mr McCook left the meeting time 9 30 A.M 7 Library amalimmations Mr Jeffery reported Mr Garry McKinnon, Superintendent of Schools Golden Hills Regional Division, had telephoned to discuss the M.D 's letter regarding the concerns expressed by a ratepayers on funding and possible duplication of services when an urban centre has both a school and public library Mr McKinnon has advised neither Trochu nor Three Hills schools have the space to facilitate a public library and also that Acme and Linden schools have the public library in the school library facilities It was also indicated a meeting could be arranged for the school trustees to meet with council to discuss this and other issues The Executive Committee recommends an invitation be extended to the Golden Hills Regional Division trustees to meet with council to discuss this and other issues. S 1996 M.D. Christmas Party The 1996 Christmas Party has been scheduled for Friday, Dec 13/96 at the Three Hills Community Centre A previous motion was approved to invite the volunteer firemen and ambulance attendants to this event The Executive Committee recommends invitations be sent to the M.D. fire chiefs and the Kneehill Ambulance Director along with a request they advise the office of the names of their volunteers who will be attending this event C:/MD/Minute /EC.doc Page 2 LE�`r�z�r y % 7Ai,JCy F« SaeP• -2 ea �Iuuasf L,cs,>ece E fo in7J,1 e� Attu Sae p. 3 or Mmiarss t'��-� Loa-( Lot, (0. 4,0444 EXECUTIVE COMMITTEE REPORT - September 19th, 1996 9 November Council Meeting Date Changes It was noted the November council meeting date conflicted with the AAMD &C Fall Convention The Executive Committee recommends the November council meeting dates be n)r�-,,r changed to November 5`h and 20196 and these date changes be advertised in the 70 4",arra- newspaper 10. Reauest for tax penalty cancellation Mike Stahl Roll #2105030 - Plan 1/8710273 Mr Mike Stahl has requested the tax penalty on the above noted property be waived as he posted his tax payment on the morning of Aug 31/96 and the post office was open until noon The Executive Committee recommends this request be denied 11. Acme Transfer Site Attendant The village of Acme has advised, under current legislation, they will now have to have their transfer site manned during operating hours The village is proposing to have tlus site open three days a week The M.D has a 50/50 cost sharing agreement with the town for operating and normal maintenance costs The Executive Committee recommends this site be open two days per week. ' 40� 12 Golden Hills Regional Div Letter re. Cash in Lieu of Reserves The school division has responded to the M.D s letter proposing 3/8 of 25% of municipal reserves be allocated for school purposes The school division supports 25% of reserves being allocated and notes all eight trustees are elected to represent the total regional division, there are not three trustees representing the KneeHl area The Executive Committee recommends an inquiry be made regarding the cash to lieu Position of the towns and villages, city of Drumheller, M.D. of Starland and County of Wheatland - alljurisdictions in the Golden Hills Regional Division and this issue be P' placed on the agenda for discussion at the proposed meeting with the school trustees 13. Green lights for volunteer firefighters To date, it was reported the following responses had been received regarding this issue, Carbon not in favour- Trochu fire department in favour AB Fire Chiefs Assoc - not in favour; Linden in favour, Three Hills not in favour, Torrington neither for nor against, Acme no response received The Executive Committee recommends a letter be sent to all towns and villages, advising of these responses and indicating the majority of jurisdictions are not to favour of green lights for volunteer firefighters E' z 14 Nova Gas Transmission letter re. 1997 Tax Year Mill Rate Chan es Nova Gas Transmission has requested any information regarding 1997 null rates increases or decreases Mr Jeffery advised he had contacted this company and advised the M.D is not anticipating any changes until 1998 but the 1997 budget is not yet set The Executive Committee recommends to accept and films C: /MD /Minute/EC.doc Page 3 0 • EXECUTIVE COMMITTEE REPORT - September 19th, 1996 A short recess was taken from 10 20 A.M until 10.35 A.M 15. Mt. Vernon Water Co op Mr Paul Van Doren telephoned to inquire whether the M.D would be interested in purchasing a share in the Co op for $14,000 00 This would ensure a water hook up, on this water system at a later date It was not indicated how much footage of water line would be included with this hook up The Executive Committee recommends the M.D purchase one share to the Mil Vernon Water Co -op, subject to clarifying the amount of water line footage included inP this water hook up.�m�1i 16 Taxes Receivable Summary The Aug 31/96 outstanding taxes receivable totalled $580,058.35 compared to $612 936 41 at Aug 31/95 $495 802 57 at Aug 31/94, $601095 35 at Sept 30/93 Total of $27,099 20 has been levied in tax penalties as at Sept 1/96 on the Aug 31/96 outstanding taxes The Executive Committee recommends to accept and file F4: 17. Three Hills Airport Commission - Mt Vernon Water hook up A Sept 16/96 letter has been received from the town of Three Hills, to the Airport Commission, advising the town has approved a motion to pay ' /Z of 1/3 of the cost, or approximately $2 416 00 for hook up into the Mt Vernon Water System at the airport Mr Martens indicated his understanding of this hook up was for PBI to pay 1/3, Mr Ery Abbott 1/3 and the Airport Commission 1/3, with the Commission s share being paid ' /z by the town and 'h by the M.D The Executive Committee recommends the M.D. only pay 113 of 113 of the proposed /4')v* Mt. Vernon water hook up costs at the airport as this percentage reflects the cost �mM..ar�arnaa �a»ara sharing arrangement between the town and the M.D (213 town and 113 M.D.) 18. Intermunicival Assessment Agreement The County of Mountain View has indicated it is committed to participating in the Intermunicipal Assessment Services arrangement but expresses concerns over clause #2 as it is their understanding it will continue to manage its own assessment department. It was noted, at the first meeting to discuss this arrangement, Mountain View expressed its commitment and the other partners agreed and do not expect more than this commitment from Mountain View The Executive Committee recommends a letter be sent to Mountain View, with copies to Starland and Wheatland, confirming all partners are comfortable with the original commitment expressed by Mountain View at the first intermunicipal assessment meeting 19. Central Alberta Business Information Proiect The Aug/96 newsletter from this organization has been received Highlights include • Netway Internetworking has been awarded the contract for this project and will be responsible for developing a home page on the Internet the Regional Business Directory is growing, Mountain View and Blackfalds are the latest jurisdictions to loin this project The Executive Committee recommends to accept and file. C:/MD /Minute /EC.doc Page 4 (',- 0 E 0 EXECUTIVE COMMITTEE REPORT - September 19th, 1996 20. Economic Development Information Session An economic development information session has been scheduled for Oct 1196, at the Three Hills Provincial Building commencing at noon. The Executive Committee recommends the M D Economic Development Committee members (Robert E Boake and Glen Wagstaff attend this meeting 21. AB Transportation letter re Green lights for volunteer firefighters The Hon Butch Fischer, Minister of Transportation & Utilities, has advised of an amendment to the Highway Traffic Act effective Sept 1/96, which gives municipalities the power to pass a bylaw allowing full time and volunteer firefighters to use flashing green lights on their vehicles as a means of identification. The department has requested to be informed whether or not our municipality has made any decision to implement such a bylaw The Executive Committee recommends letters be sent to all towns and villages, advising the majority of jurisdictions within the M.D have indicated they are not in favour of these green lights, indicate it would be advantageous to have a consistent position on this issue throughout the M.D., and the M.D will be advising AB Transportation it is not in favour of having flashing green lights for volunteer firefighters 22 AAMD &C Response to M.D. inquiry re bylaw enforcement on municipal roads The AAMD &C has responded to the M.D 's letter of inquiry for information regarding bylaw enforcement in other M.D 's and Counties The AAMD &C conducted a survey on this issue in June /96 Fifty seven of a possible sixty six members responded to the survey A total of 31 respondents indicated some form of bylaw enforcement personnel 17 employed their own bylaw enforcement officer 11 employed their own Special Constable 5 contract for bylaw enforcement 1 has a special contract for "Enhanced" RCMP service Twenty one respondents identified road protection, including enforcement of axle weight restrictions, as a priority activity for bylaw enforcement personnel The AAMD &C is unable to provide information regarding miles of paved roads in these jurisdictions but does note the majority of the respondents tend to be located either in northern Alberta or along the Saskatchewan border The Executive Committee recommends to accept and file. 23 Letter from Carol Haley re: Inequities of Policing Costs Task Force Ms Carol Haley MLA, has provided an update on this task force to review policing services and has included a listing of members of this task force, which include representation from the AUMA and AAMD &C, local officials and advisors from the RCMP and AB Justice The task force will be working towards completion of their report by December 1996 The Executive Committee recommends to accept and file. 24. Letter from AB Community Development re Library Grants AB Community Development has advised, for the 1997 library budget year, the department will continue to base library operating grants on the same per capita rate as 1996 using 1991 population statistics A task group will be reviewing all recent library studies and making funding recommendations to design a fair and equitable funding C:/MD /Minutc/EC.doc Page 5 Le�7� c�T 6, r� �J 0 Ci 11 EXECUTIVE COMMITTEE REPORT - September 19th, 1996 formula. Their final report will be delivered to the Munster in early January The Executive Committee recommends to accept and file. 25. Letter from village of Linden re 911 Services The village of Linden has advised they have reviewed the M.D 's Aug 29/96 letter re 911 options and the M.D 's priorities for these options Linden s council has placed their support behind option #2, that being no change, as they feel the present service is serving the community well The Executive Committee recommends to address this matter after all towns and villages have responded to the M.D 's letter regarding this issue 26 Letter from village of Linden re Fire Services The village of Linden has written a letter expressing their concerns about the funding formula for the fire service being changed to 50/50 and note they have been willing to negotiate in good faith on joint services and would like to continue negotiations to a mutual satisfaction The Executive Committee recommends a meeting date with Linden, to review this issue, be scheduled after the Oct 29/96 joint services meeting 27. Braconnier Park AB Environmental Protection has advised since the M.D has indicated it does not wish to assume control and administration of this park, the land will be reclaimed and returned to AB Transportation & Utilities It was also reported Mrs Yvonne Braconmer has requested since the M.D is not willing to take over the park council support her request to re purchase this land from the province as her family owns the balance of the quarter section It was also reported the park is a popular spot for local residents The Executive Committee recommends a letter be sent to AB Environment advising the M.D would be interested in purchasing this property, at a reasonable price, with no sell back agreement clauses attached to this transfer 28. Cross Boundary Garbage Dumping Agreement This agreement, between Mountain View and Kneehill, prepared by the M.D was reviewed Mr Boake noted since Kneehill is a member of the Drumheller & District Solid Waste Association it would probably be required to pay a per capita fee for any persons, not residing in Kneehill, using Kneehill garbage facilities It was noted any conditions attached to non residents accessing garbage facilities is provided for in this agreement The Executive Committee recommends this agreement be forwarded to Mountain View for their approval and they be advised this agreement will be subject to the conditions of the Drumheller & District Solid Waste Management Association. 29 Joint Services Meeting Mr Jeffery reported a point services meeting with all the councils of the towns and villages in the M.D had been scheduled for Oct 29/96 at the M.D offices commencing at 7 00 PM The committee reviewed the joint services position, adding a list ofjomt services The Executive Committee recommends this joint services position be re- drafted to include the revisions and hst of joint services and this item be placed on the agenda for C: /MD /Mmute/EC.doc Page 6 C U 0 0 EXECUTIVE COMMITTEE REPORT - September 19th, 1996 Me upcoming council meeting. 30. September 10/96 Council Minutes The Sept 10/96 minutes were edited for publication in the newspaper The Executive Committee recommends the minutes, as edited by the Committee, be published in the newspaper DO-W The Executive meeting then adjourned time 11 50 A.M Jennifer D a , Assistan dnnmstrator C:/MD/MmuteEC.d= Page 7