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HomeMy WebLinkAbout1996-09-24 Council MinutesE • 0 C� M.D. OF KNEEHILL #48 AGENDA - COUNCIL MEETING - SEPTEMBER 24th, 1996 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Bank and Cash Comparison Reports 6 Accounts Payable APPOINTMENTS. 9 00 A.M Mr Lonnie McCook, Public Works Superintendent GENERAL ITEMS 7 Joint Services TRANSPORTATION ITEMS: 8 Draft CAAMD &C Resolution 9 Texas Gate Request Bob Elliot 10 Approach Policy waiver request PLANNING ITEMS. 11 Set date for Subdivision and Development Appeal Hearing NW 10 31 26 -W4 Murray Woods LATE ITEMS. 12 Swalwell water hook up request 13 Huxley lot sale 1 n U 11 0 0 M D OF KNEEHILL No. 48 COUNCIL MINUTES September 24t''' 1996 A regular meeting of council was held in the M.D of Kneehill office 232 Main Street, Three Hills, Alberta, on Tuesday, September 24th, 1996 commencing at 8 30 A.M The following were present for the meeting Reeve Councillors Administrator Richard A Marz Division Four Marylea Lowen Otto Hoff Robert E Boake James M. Hanger Richard M Vickery M Glen Wagstaff John C Jeffery Division One Division Two Division Three Division Five Division Six Division Seven Jennifer Deak, Assistant Administrator, was also present and recorded the minutes Reeve Marz called the meeting to order at 8 30 A.M On behalf of council, Mr Vickery congratulated Mr Marz on submitting his name for the PC nomination in the newly formed Olds Three Hills constituency and wished him well in his future endeavours Mr Marz thanked council for their support Mr Jeffery reported the Mt Vernon Water Co op had requested a meeting with the M.D Water Committee for to day, after the council meeting A request was made to add the following items to the agenda 10a Bridge Priorities 14 Mt Vernon Water Co op Mr Marz requested council voice concerns regarding the government's treatment of farmers who sell their grain to the customer of their choice rather than dealing with the wheat board noting in a recent case one farmer had his vehicle confiscated, was levied a fine and incarcerated for selling his grain to a customer of his choice, rather than dealing with the marketing board It was noted the current legal system has pursued this matter to its fullest extend, prosecuting farmers who undertake to sell their products to the customers of their choice while other illegal activities are merely monitored, not prosecuted It was noted Mr Jack Gorr had an article on this issue in the recent Grain News magazine Mr Hanger moved a letter, expressing council's dismay and concerns over this issue, be drafted and sent to the Prime Minister Jean Chretien, Minister of Justice Allan Rock, Minister of Agriculture Ralph Goodale, opposition leaders and provincial government counterparts. CARRIED Mr Vickery suggested an article be written, for the local newspaper, by the Reeve, addressing this issue PRESENT CALL TO ORDER MT. VERNON CO- OP MEETING REQUEST A_,, _,ar ADDITIONS TO AGENDA WESTERN GRAIN MARKETING 101 RA of 8 01 DV 6 104 11 TO EXPRESS WESTERN GRAIN MARKETING CONCERNS Mr Wagstaff moved approval of the agenda ivith the above noted additions. APPROVAL OF CARRIED AGENDA Mr Vickery moved approval of the September 10196 minutes. APPROVAL OF CARRIED MINUTES Mr Jeffery's report was presented Mr Boake moved approval of Mr Jeffery's report. JD/MIN JCJREPORT APPROVAL JCJ CARRIED REPORT LJ • M D OF KNEEHILL No 48 COUNCIL MINUTES September 24t ",1996 The Executive Committee report was reviewed Under report item #15, Mt Vernon Water Co op, Mr Jeffery further reported Mr Van Doren who had advised one share in the Co op entitles the share holder to water services to his property line and also that no fire hydrants had been proposed for this water project Mr Marz reported he had spoken to Mr Vern Crawford, who had advised one share includes 1000 ft of water line A discussion followed on the possibility of a share purchase to be used to provide tank loading facilities for a keylock water system for farmers to access and serve the needs of the area residents Mr Jeffery noted PFRA had indicated a possible 50/50 funding arrangement for tank loading or fire protection installations on this line and that Mr Cunningham was investigating this possibility Mr Lonnie McCook, Public Works Superintendent, entered the meeting time 9 00 A.M An inquiry was made as to whether this Co op share could be sold if the M.D did not utilize it It was agreed to obtain clarification on this at the Water Committee meeting with the Co op, scheduled for later in the day Mr Hanger noted council had previously expressed concerns regarding membership in this Co op noting council's principles were in conflict over some of the clauses in the Co op s agreement/bylaws, particularly the multiple hook ups for one hook up price It was agreed the Executive Committee recommendation was not appropriate It was also noted, Executive Committee #17, dealing with water hook up, on the proposed Mt Vernon system, at the Three Hills Airport, also was in conflict with council's principles Mr Marz noted the Airport Commission members should be speaking with the town about council's concerns over these principles Mr Jeffery noted Executive Committee report item #5, addressed equipment rental to the Mt Vernon Water Co op It was agreed the Executive Committee's recommendation to rent this equipment, at policy rates, was appropriate Mr Hanger moved Executive Committee report items #IS and #17 not be accepted and be removed from this report CARRIED Mr Vickery moved approval of the balance of the Executive Committee report. CARRIED EXEC. COMM. REPORT MT. VERNON WATER CO -OP PWS INTO MEETING COUNCIL'S PRINCIPLES RE wATFR rn -nP EQUIPMENT RENTAL TO WATFU rn -nP MT. VERNON WATER CO -OP REPORT ITEMS NOT ACCEPTED APPROVAL OF EXEC. COMM. REPORT Mr Hoff moved approval of the August/96 bank reconciliation and cash comparison reports, as presenters APPROVAL OF CARRIED BANK REPORTS Mr Boake moved approval of the accounts presented for payment to -day, subject to APPROVAL OF review by the Finance Committee of Councillors Hoff, Vickery, Hanger and Mari. ACCOUNTS CARRIED The Public Works Superintendent Report was presented Under report item #6 a date for the Road Committee meeting was set for Wednesday Sept 25/96 commencing at 8 30 A.M Under report item #7, it was agreed to set a date, sometime in the upcoming week, for a Capital Committee meeting Mrs Lowen reported she had further discussed the SH 836 culvert issue with Mr Snell, but has not yet fully discussed this matter with Mr and Mrs Varga. 0 11 Mrs. Lowen moved to table the SH 836 culvert matter Mr Vickery moved approval of the Public Works Superintendent report. MIMIN PWS REPORT ROAD & CAPITAL COMM. MEETING DATE SH 836 CULVERT TABLED CARRIED � /< APPROVAL OF CARRIED PWS REPORT --r,a e M040 7 �W 2 0 M.D. OF KNEEHILL No 48 COUNCIL MINUTES September 24th, 1996 The secondary highway standard resolution, prepared for presentation at the Central Alberta Association of Municipal Districts and Counties (CAAMD &C) Fall Zone meeting was reviewed It was agreed to remove to accommodate budgets rather than long term needs CAAmD &C from the first clause of this resolution It was agreed Mr Vickery speak to this resolution RESOLUTION RE: with Mr Hoff seconding this resolution It was noted Mr Vickery, when addressing this SH STANDARDS resolution could emphasize past politics and current budgets dictate secondary road standards rather than needs and long term vision It was also noted the fourth clause of this resolution, addressing communities, accessed only by secondary highways, that have their goods and services limited during times when axle weight restrictions are imposed on these roads, should also be emphasized with a notation these road restrictions have contributed to these communities losing industries and the perception by these communities, that the local jurisdictions have imposed these road restrictions APPROVAL OF Mr Hanger moved to approve the secondary highway standard resolution for CAANM &C presentation at the CAAMD &C Fall Zone meeting, as amended RESOLUTION CARRIED t- Mr Jeffery reported Mr Bob Elliot landowner of the SW 13 29 24 W4 has requested BOB ELLIOT permission for Chauvco Resources to install and maintain a texas gate on Township Road CHAUVco 29 -2 to access their well on LSD 4 13 -29 24 -W4 Mr Jeffery noted there were already REQUEST FOR two texas gates on the east and south sides of section 14 29 24 W4 which were installed in TEXAS GATE 1973 It was noted no bylaws nor agreements were authorized for these installations SW 13- 29 -24 -4 Mr Hoff moved first rearing to Bylaw #1360, this being the bylaw to authorize the installation of a texas gates on municipal road allowances, by Chauvco Resources Ltd, at the approximate locations as shown on the sketch, attached and forming part of this bylaw, and subject to meeting all legislated requirements and signing an agreement, forming part of this bylaw, to conform with M.D. of Kneehill policies, standards and specifications to construct and maintain the said texas gates CARRIED Mrs Lowen moved second reading to this bylaw. CARRIED Mr Vickery moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Wagstaff moved third reading to Bylaw #1360 CARRIED Mr Vickery reported he had received a request from Mr Vern Gregg to widen his approaches, abutting SH 585 on the NE 8 33 22 W4 It was noted this request had been addressed by the Road Committee last April and they had recommended no changes be made and the request be re addressed when SH 585 was redone Mr Vickery noted Mr Gregg is requesting to widen the wings in his two approaches only and will undertake this work himself It was noted current policy states the approach surface must be equivalent to the accessed road surface Mr Vickery noted Mr Gregg is proposing to extend his aprons with a gravelled surfaced, noting the existing approaches on this section of the road are gravel and the road will be coming up on the road program for renewal A discussion followed on the merits of waiving the policy to allow this approach extension and re addressing this matter and policy should similar circumstances arise in the future BYLAW #1360 TEXAS GATES GREIG APPROACH REQUEST NE 8- 33-22-W 4 Mr Vickery moved a waiver be approved regarding policy 13 -16, approach standards, to APPROVAL FOR allow Mr Gregg to extend his approaches, abutting SH 585, on the NE 8- 33- 22 -W4, at GREIG his own cost and with gravel, not pavement, and subject to meeting other MD APPROACHES specifications for approaches AND POLICY MIMIN CARRIED WAIVER Z- 6-f Sa> 3 0 0 M.D OF KNEEHILL No 48 COUNCIL MINUTES September 24th, 1996 A short recess was held from 9 45 A.M until 10 00 A.M Mr Jeffery reviewed the bridge priorities, noting two bridge files were on the 1997 road program Bridge File #75306, WNW 9 31 25 W4 located on the SH 806 south of SH 583 project and Bridge File #2432, SSW 25 -33 25 -W4, located on the Wimborne Road project Bridge File #75306 has a 12 15 year life expectancy and Bridge File #2432 a 20 year life expectancy Mr Jeffery requested council's input regarding the status of these brides in light of the road program It was noted Torchmsky Engineering would be assessing Bridge File #75306 to determine whether the pipe structure was sufficient to handle an extension A discussion followed on the road width requirements for these two road projects and future traffic patterns due to the impacts of rail line and grain elevator closures It was also noted increased traffic volumes and increased speeds travelled on roads would effect the life expectancy on these bridges A road width of 9 0 metres was discussed for the Wimbome Road and 10 0 metres for the Linden road project Mr McCook discussed his concerns regarding the life expectancy of bridge files noting M.D personnel are trained by AB Transportation to inspect these bridges, using the province's criteria and when problems are reported to the province it can reassess and, in some cases, extend life expectancy on these bridges It was agreed AB Transportation be advised of the expected changes in traffic patterns and volumes on these project roads due to rail line abandonment and grain elevator closures Mr Jeffery reviewed other bridge files on the priority list, Bridge Files #6588 #13238 #13852, $73800, #8955 and #74775 Mr McCook noted there were no mayor bridges that required mayor work within the next few years Mr Hanger moved the bridge priority list, as presented to council, be accepted as the M.D.'s bridge priorities. CARRIED RECESS BRIDGE PRIORITIES APPROVAL OF BRIDGE PRIORITIES Te--.1 n A(-U It was reported someone had shot out the back and side windows on the M.D gravel crew GRAVEL CREW van when it was at the Torrington Pit The incident had been reported to the RCMP who VAN VANDALISM were investigating this matter REPORT c&A1& -4a Fk ias. r.-A� Mr McCook left the meeting time 10 25 A.M Mr Jeffery reported a notice of subdivision appeal had been received for the NW 10 31 26 W4 but, to date, no appeal fee had been paid Mr Wagstaff moved a date of Tuesday, October 22 "d 1996, commencing at 130 P M be scheduled to hold a Subdivision and Development Appeal Board hearing for the NW 10- 31-26-W4, subject to receiving the appeal fee and further proper notification be given to all involved parties CARRIED Mr Jeffery reported Mr Allan Dick of Swalwell had requested the M.D finance his water and sewer hook up, from the Swalwell system to his residence, at an approximate cost of $10 000 00 over a term of three to five years A discussion followed on whether to finance an individual line and whether this proposed line should be installed to accommodate any future water users on this system It was noted the cost to install a larger line for possible future users would significantly increase the installation costs as a 6" line rather than a 2" line, would be required along with separate trenching for the water and sewer lines Mr Hoff noted he would contact other residents in this area to determine if there was a need or interest in water and sewer hook ups Mr Vickery moved to table this matter until the next meeting and further the MD not be involved in financing ivater and seiner projects on an individual basis. CARRIED Mr Jeffery reported Mr Gene Tepper, Realty Executives, had requested councils MIMIN PWS OUT OF MEETING SUBDIV & DEV APPEAL MEETING DATE SET Nw 10- 31 -26 -4 ALLEN DICK REQUEST FOR FINANCING TO unnu nNTn SWALWELL WATER AND SEWER WATER HOOK UP REQUEST DENIED & ISSUE TABLED 4 YR M D. OF KNEEHILL No. 48 COUNCIL MINUTES September 24t ",1996 consideration in selling lot 9 block 10 Huxley Mr Jim Kish, the owner of lot 10, block 10 is in the process of selling his home, which was built in 1914 The house encroaches, approximately 16 feet, onto lot 9, presently owned by the M.D The M.D owns lots 1 9 in this block with each lot being 50 feet by 120 feet in size The ball diamond is located on these M.D lots with an outhouse located on lot 9 Because the subdivision of these lots was processed prior to 1950, land titles requires a subdivision be undertaken prior to selling any of these lots The M.D subdivision fees are $450 00 plus an endorsement fee of $100 00 plus legal survey and real property report fees The realtor has also requested a waiver on the subdivision fees Mr Jeffery noted the assessor Mr Dunay has placed a market value on this lot of $1020 00 It was agreed no waiver of subdivision fees be approved Mr Hoff moved Lot 9, Block 10, Plan 6680, AP, Huxley be offered for sale at the current assessed market value of $1,020 00, subject to the purchaser paying all costs incurred for the required subdivision application and all costs incurred to complete this transfer transaction and further the purchaser to be responsible for the relocation of the outhouse, located on block 9, to another lot, approved by the M.D., and this relocation to meet M.D. standards CARRIED Mr Jeffery distributed the joint services position, prepared by the Executive Committee. Council proceeded to review this position It was agreed to replace `identity retained' in the first sentence with "corporate identity retention" it was agreed it is not the M.D s position to subsidize any identity retention nor take any identity retention away from any jurisdiction All councillors agreed with the second and third points of the joint service position, that being the M.D feels this is one community of 10,596 people and that all joint services should be fairly distributed It was agreed Mr Vickery chair the October 29/96 joint service meeting A discussion followed on defining the word `effective" as in `effective share of representation' in the fifth statement A suggestion was made to have the towns and villages provide their definition of "effective share of representation " The advantages of having an independent facilitator at this meeting was discussed and a suggestion made to ask the towns and villages if they would like this meeting facilitated and if so to recommend a facilitator Mr Jeffery requested each councillor define the type of joint service, either essential, joint or people service for each service listed on the joint service position handout A discussion followed on the type of joint service definitions assigned, by each councillor, to the listed services The meeting recessed for lunch from 11 50 AM until 1 00 P M REQUEST TO PURCHASE LOT 9, BLK 10 HUXLEY APPROVAL TO SELL LOT 9, BLK 10, HUXLEY I-----1 rrer— 4w -> T nlc.�erliG cc oc Ks,* JOINT SERVICES POSITION LUNCH RECESS Mr Hanger presented his video from his recent trip to Vietnam and his presentation of the M.D gift and flag to the officials of Dong Thap province VIETNAM VIDEO 7 Mr Jeffery reported the Mt Vernon Water Co op was unable to meet with the Water Committee to day It was agreed to refer this matter to the Oct 8/96 council meeting The joint services discussion continued Definitions of the services were reviewed, essential absolutely necessary, joint - sharing with someone else, people for each person A discussion followed on the status of the various joint services It was noted an agreement had been reached with the senior housing. It was noted the majority of jurisdictions had agreed to ambulance funding arrangements based on 50% equalized assessment and 50% per capita for the next three years MT. VERNON MEETING RESCHEDULED 1,6 �e7 -, o l`"o-Of JOINT SERVICES DISCUSSION MRS MAR7r • Mrs LaVonne Marz Symmons entered the meeting time 2 50 P M SYMMONS INTO MEETING It was noted fire and recreation were two joint services that had not been resolved It was agreed to table these joint service issues and further discuss them at the next Executive JOINT SERVICES Committee and council meetings TABLED /, JD/MIN 5 i 0 0 r M.D. OF KNEEHILL No. 48 September 24' Mrs. Lowen moved the meeting adjourn. Time 3 05 P M JD/MIN ..� Munici al AdmimWat CARRIED ADJOURNMENT , f JOHN C JEFFERY REPORT September 10th to September 24th, 1996 REPORT. Balance Forward $ 30 00 1 Pending Items see attached report Balance Forward $ 30.00 ® HOME OCCUPATION AND DEVELOPMENT PERMITS: 1 Sorenson Murray Hog Barn addition 2 O'Rourke David SW 25 29 26 W4 $120 000 00 NW 28 29 -22 W4 71 CORRESPONDENCE. I Sept 10/96 Receipt 925185 $737 95 Grants in lieu 2 Sept 10/96 Receipt #25189 $213 00 Fines revenue 3 Aug 27/96 Golden Hills Regional Div Meeting minutes 4 Sept 4/96 Agenda for Sept 4/96 Golden Hills Regional Div Meeting 5 Aug/96 Fines Disbursement Detail Report 6 Aug 31/96 AB Gazette 7 FCM Year In Review 1995 96 Report 8 FCM Jul/Aug 1996 Forum magazine a9 Sept/96 Municipal World magazine 10 July /Aug 1996 Marigold Report 11 Sept - Dec /96 Kneehill Adult Learning Society newsletter 12 Fall 1996 AB SPCA Animal Kind newsletter 13 Aug/96 Environment & Plastics Institute of Canada News & Views newsletter 14 Aug/Sep 1996 AADAC Developments newsletter 15 Sept /96 CNIB Vision newsletter 16 Summer 1996 WFR Fire & Rescue News 17 Aug/96 M.D of Cypress information letter re Municipal Waterworks 18 Canada 1996 Communities in Bloom information brochure 19 Employment opportunity Public Works operator, Swan Hills 20 Employment opportunity Secretary Treasurer LGAA. 21 Employment opportunity Public Works Director, District of Squamish, B C 22 Employment opportunity Municipal Treasurer, Pincher Creek 23 Employment opportunity Municipal Administrator, Village of Delburne 24 Invitation to Alberta One Call open house Nov 4,6,8/96 25 Seminar advertising Alternative Service Delivery & Financing for Mumcipal Gov'ts ® 26 Conference advertising Heavy Oil /Oilsands 27 Seminar advertising Society of Tribologists & Lubricating Engineers 28 Lay-field Plastics newsletter 29 Advertising Ecodesign Environment & Policy magazine 30 Seminar advertising 1996 Banff Management Course 31 Seminar advertising International Maintenance Technology & Information Symposium 32 Sales catalogue Day Timer 33 Seminar advertising The Accounting Game 34 Seminar advertising Design your World 35 Seminar advertising Fostering A Caring Circle 36 Seminar advertising Bethany Care Society Dreambuilders Educational Conference 37 Sep 13/96 Red Deer County News 38 Sept 10 & 17/96 Highway 21 News 39 Sept 11 & 18/96 The Capital newspaper ® HOME OCCUPATION AND DEVELOPMENT PERMITS: 1 Sorenson Murray Hog Barn addition 2 O'Rourke David SW 25 29 26 W4 $120 000 00 NW 28 29 -22 W4 71 JOHN C JEFFERY REPORT September loth to September 24th, 1996 Mobile home $50 000 00 3 Christie Jim SW 17 33 24 W4 Storage & machine shed $30 000 00 4 Brandon, Marie SW 27 28 21 W4 Home Occupation Add SW 27 -28 21 W4 Hawker (hot dogs etc.) Horseshoe Canyon parking lot 0 E N UPCOMING DATES Wed Sept 25/96 Wednesday Sept 25/96 Friday Sept 27/96 Thursday Oct 3/96 Wednesday, Oct 9/96 Friday, Oct 11/96 Thursday Oct 17/96 Tuesday Oct 29/96 Friday, November 8/96 Nov 11 14/96 Friday December 13/96 Christmas closure Jan 28 30/1997 March 10`" 1997 July 14 - 18/1997 JD /PENDING.DOC PENDING FILES AS A_T SEPTEMBER 24th 1996 Acme, Linden, Kneehill Garbage Meeting Linden Garbage Site 10.00 A.M Ambulance meeting 7 30 P.M. M.D office Carol Haley at M.D office 10.30 A.M appointment for Glen to meet with Carol re Buffalo Jump Park Executive Committee Meeting 9.00 A.M M.D office Exhibition Group Meeting 7 00 P M M.D office CAAMD &C Zone Meeting Rosebud, AB Executive Committee Meeting 9.00 A.M M.D office Joint Services Meeting (All town & village councillors) 7 00 P M. M.D office 1996 Central Region ASB Conference Rumsey Community Hall AAMD &C Fall Convention Edmonton, AB M.D Christmas Party Three Hills Community Centre MD office and shop closed from 4 30 P M Dec 24/96 reopens 8 00 A.M Jan 6/1997 1997 Provincial ASB Conference Westin Hotel Edmonton MD of Kneehill Employee Day 1997 Provincial ASB Tour Hosted by M.D of Woodlands & County of Barrhead 1 C F L- PENDING FILES AS A T SEPTEMBER 24th, 1996 ADMINISTRATIVE PENDING ITEMS. I GIS Autocad Mapping Program Nov 21/95 Motion to purchase parcel mapping data Feb 13/96 Motion to table Palliser Regional Mun Services proposal to update parcel mapping until consultation with Mountain View Mar 5/96 Letter outlining proposal to Mountain View May 3/96 Herman Epp phoned and is agreement to purchase base maps from AAMD &C July 17/96 Meeting arranged with Starland, Wheatland, Mountain View and Kneehill for Aug 22/96 at Didsbury Parkland County to give GIS presentation along with Heuristech Consulting Ltd Jul 19/96 AAMD &C have advised parcel mapping proposal to purchase township maps from the province for $50 00 each has not transpired AAMD &C will be negotiating with new entity for this purchase Aug 22/96 Paul Ehmann Herman Martens, Lisa Paget, Ed Dunay & Jennifer Deak went to GIS presentation at Mountain View Discussed possibility of municipal partners forming a committee to further investigate possibilities of consultant and generic application, with costs shared between partners 2. Inter Municipal Assessment Department Jun 11/96 Motion draft agreement to be prepared John is looking after and getting input from other involved jurisdictions July 5/96 Meeting Kneehill, Starland and Wheatland Consensus reached re terms and draft agreement to be prepared July 9/96 Agreement prepared Request to provide councillors with draft July 17/96 Invited assessment partners to GIS meeting see item #5 July 23/96 Motion approval of draft agreement for one year period Aug 1/96 Letters sent to all partners advising Kneehill has approved this agreement Aug 22/96 EC #20 Wheatland County has advised their council has approved this agreement and recommend agreement be forwarded to partners for signatures Sept 3/96 Letter and agreement forwarded to Starland 3 Green hrhts for volunteer firefizhters May 28/96 Motion to have letters sent to all towns and villages in M.D requesting their input regarding this issue especially their comments on cost, implementation monitoring and liability Awaiting responses July 23/96 Mr Marz reported the Red Deer Radio Station had reported the Red Deer Fire Chief was not in favour of these green lights, noting the public does not pay attention to flashing red lights and by having green lights the drivers of these vehicles may have a false sense of security and the number of emergency vehicles on the roads will increase July 23/96 Kneehill Fire & Ambulance Dispatch when asked for an opinion on this issue Ms Brenda Christie noted she did not agree with green lights, there are 50,000 accidents per year in north America involving emergency vehicles, the chances are ten time greater for an emergency velucle to have an accident Ms Karin Barg concurred with this opinion, adding there are far too many emergency vehicles at emergency scenes. Aug 22/96 EC #8 Reported no response received yet from Torrington, Drumheller nor Carbon Aug 26/96 Letter requesting response (and copy of original letter) faxed to Torrington, Drumheller and Carbon Aug 27/96 CM p 1 Reported AB Fire Chiefs Association has put forth a recommendation that it does not support green lights on volunteer vehicles Motion to sent letters to all towns and villages advising of this recommendation JD /PENDING.DOC 2 0 U 0 0 PENDING FILES AS AT SEPTEMBER 24th 1996 Sept 3/96 Letters sent to all towns and villages advising of AB Fire Chiefs Assoc recommendation Sept 4/96 Phone call from Ian Appleyard, Carbon fire not in favour of these green lights (Still awaiting replies from Torrington & Drumheller) a Cash in Lieu/Munieipal Reserves May 28/96 Motion for municipal reserve allocation with school authority to be based on M.D representation on school board (3/8 (37 5 %) x 25% of reserves) Letter sent to school board for their opinion 5 Linden Rubble Pit Jan 23/96 Motion to table pending Mr Boake s investigations into possible land purchasing to expand the site May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting) Aug 13/96 CM p 9 Concerns re burning pit requiring repairs, fencing, trees reported Motion approved to repair pit, install page wire fence and plant trees Acme has also requested a date be set with Linden M.D and Acme to review problems and propose solutions Aug 19/96 Memos to Art Alex & Bob Boake Need Bob Boake to advise of meeting date for Acme Linden and M.D to meet Sept 11/96 Acme has set date for meeting Wed Sept 25/96 at the Linden transfer site at 1000 A.M Memo faxed to Bob and Marylea advising of this date 6. E 9 -1 -1 Emerz_Tency System June 11/96 Motion approved recommendation to go with Red Deer dispatch and letters sent to all towns and villages in M.D urging them to do likewise July 9/96 CM p.2 Mrs Lowen reported she had spoken with Mr Dusty Poxon, mayor of Carbon, who has expressed an interest in having a meeting to review this issue July 23/96 Fire & Ambulance dispatch met with council to express concerns with dispatching 911 through Red Deer Motion to have towns and villages meet with this service on Aug 13/96 at 7 00 P M Aug 13/96 CM p 11 John to gather information, cost comparisons, etc and get together with administrators who can make recommendations to their councils Aug 29/96 Letter sent to all towns and villages, outlining estimated costs of 911 options and M.D s priorities 7 Hamlet Water Billing - Town of Three Hills May 14/96 Motion town of Three Hills proposal to do water billing accepted Letter sent to town advising currently installing water meters and will inform when installations completed July 9/96 CM p.2 Reported contractor has indicated project will be finished by fall Council agreeable with this timeline Aug 26/96 Letter received from Three Hills requesting information to set up water billing 8. Public & School Library Amalgamation Possibilities Mar 12/96 Motion to sent letter sent to Golden Hills Regional Div Regarding possible amalgamations May 9/96 EC #38 Golden Hills acknowledged letter and referring to their boards for feedback May 23/96 EC #10 Ibid Aug 26/96 Letter sent to Golden Hills requesting update 9. Lots 9 -12, Block 1, Plan 7015, EF Wimhorne (former luniher yard) M.D has acquired these lots through tax forfeiture Buildings were demolished and removed from lots Lots advertised for sale Mar 12/96 Motion to leave the property listed for sale for a further year JD /PENDING.DOC 3 i ❑ E ❑ PENDING FILES AS A T SEPTEMBER 24th 1996 and not list with any realtor 10. 1997 Employee Day Monday, March 1011997 Feb 22/95 EC #8 Recommendation to have Ms Cyndy Stevenson (speaker at 1996 Prov Ag Service Board presentation) come and give presentation on `building a positive workplace' at 1997 employee day Letter sent and engagement confirmed 11 Cross Boundary Garbaj,je Dumping Feb 27/96 Motion (in response to request from Mr Bill Purves - Smith, Custom Woolen Mills, to use Linden Transfer Site) to propose and agreement with Mountain View to allow ratepayers to use neighbouring jurisdiction's transfer sites, conditional upon ratepayer requests Letter sent to Mountain View no response June 28/96 Mountain View advised council has approved our proposal Will be drafting up an agreement July 9/96 CM p.2 Mr Boake inquired about an arrangement with Beiseker & Rocky View It was agreed to wait and react only when a request is received 12. Red Deer Rwer Corridor IntePrated Management Plan John knows all about this and advises it has to go to another public hearing July 17/96 JCJ memo no change yet, public hearing then a final draft to come 13 Braconmer Park June 25/96 Motion to advise AB Environment M.D willing to take over park and assume ownership for $100 without any stipulations or conditions (Council concerned re sell buy back agreement) July 10/96 Acknowledgement received from AB Environment re M.D s letter This letter being forwarded to Natural Resources Service, Parks Program, for a response Aug 13/96 CM p 7 Mr Wayne Pedrmi, District Manager, AB Parks Service met with council to discuss sell buy back agreement Council agreed to operate park until end of this season (Sept /96) Still feel same way about sell buy back agreement Aug 21/96 Letter to sent to Mr Pedrini confirming council s position 14 Fire Agreements June 25/96 Tabled pending responses from towns and villages re June 18/96 point services letter Aug 27/96 CM p 8 Motion M.D fails to recognize Acme s good faith, to advise Acme as the village has chosen not to enter into a joint fire department with Linden and in light of the central dispatch system, M.D has opted not to enter into an agreement with Acme and shall continue to fund Linden fire department c.c Village of Linden Sept 4/96 Letter sent to Acme (c.c Linden) 15. Invoicing for Structural Fires May 28/96 Reported this issue had been brought up at the Mayors and Reeve s meeting by Mayor Joyce McDonald, Linden Motion that a recommendation be put forth to all towns and villages that fire calls to structural fires be invoiced Letter sent to all towns and villages June 11/96 Letter sent to all towns and villages requesting input and response July 18/96 No responses back Phoned all towns and villages and faxed copy of June 11/96 letter Aug 22/96 EC #9 Reported no response received from Three Hills nor Trochu Aug 26/96 Letter faxed to Three Hills and Trochu requesting response to June 11/96 letter JD/PENDING.DOC 4 22. Buffalo Jump Park Aug 13/96 CM p 7 Council discussed possibility of developing park for overnight camping etc Discussed meeting with Carol Haley when she was next at M.D office to further discuss No dates have been set for Ms Haley to come to office JD/PENDING.DOC PENDING FILES AS A T SEPTEMBER 24th 1996 16. Joint Services June 18/96 Letter to all towns and villages stating revised joint service position senior ® housing equalized assessment, ambulance phase in 50/50 per capita and equalized assessment until Jan 1/2000 at which time a review to determine Impact, recreation to be negotiated separately Aug 13/96 CM p 5 Reported Three Hills Trochu Linden and Torrington have agreed to this compromise, Acme and Carbon have not agreed Motion to send letters to Housing Authority and Ambulance advising majority of municipalities which fund these operations have agreed to this compromise and to request ambulance funding changes effective Jan 1/97 Aug 21/96 Letters sent to Kneehill Ambulance & Kneehill Housing Corp I (cc towns & villages) 17. Three Hills Recreation June 25/96 Approved 1996 Three Hills recreational grant in the amount of $22,000 00 as an unconditional grant Cheque not issued yet 18 AB Senior Summer Games April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid Committee in their bid to host the 1998 games in Three Hills and area Letter sent. April 25/96 Reeve Marz also sent letter of support I June 25/96 CM p 10, 11 Reported Three Hills successful with their bid Discussion on golf Course Road re possibility of applying dust control on the road prior to the games July 9/96 CM p 8 Reported Three Hills Golf Course applying for CFEP (Community Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games In preparing this grant the golf course had requested the use of the M.D name on the donation list for providing gravel and grader work in the amount of $2 450 00 with the clear understanding this has not been approved by the M.D council 19. Air and PA System for Council Chamber July 23/96 Motion to have building committee investigate options for a PA system and also a quieter air circulation system for council chambers July 27/96 JCJ memo to Alex Cunningham to look into this matter 20. AAMD &C Fall Convention Mon Nov 11 Thurs Nov 14/96 Registrations sent into AAMD &C Suites will be on a rotational basis and we will be advised if we can get Suite #101, as per request of Council Reeve s meeting Nov 11/96 Room to be announced Aug 8/96 EC #19 All municipalities to be FAXED week of Oct 22/96, or week earlier for agenda items for Reeve's meeting Sept 5/96 EC #17 PWS to attend convention, at his own discretion 21 Dennis Smyth Request for Hook Up Equity Water NW 34- 32 -23 -W4 July 9/96 CM p.3 Mr Smyth requested costs for water hook up and also if he could install water line himself with his backhoe Council confirmed policy - additional hook ups to be charged $14,000 00 and approved a motion, should the water line be contracted Mr Smyth would be welcome to bid on this project July 19/96 Letter sent to Mr Smyth outlining Council s position 22. Buffalo Jump Park Aug 13/96 CM p 7 Council discussed possibility of developing park for overnight camping etc Discussed meeting with Carol Haley when she was next at M.D office to further discuss No dates have been set for Ms Haley to come to office JD/PENDING.DOC n U n U 0 PENDING FILES AS A T SEPTEMBER 24th. 1996 Aug 27/96 CM p 4 Noted Glen Wagstaff would be arranging a meeting with Carol Haley MLA when she is next in MD office Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for Glen to meet with Carol when she is next in office, if Glen makes other arrangements to advise office Sept 16/96 Appointment made for Geln to meet with Carol Haley Sept 27/96 at M.D office (10 30 A.M) Glen advised by phone 23 M.D. Flag Poles June 25/96 CM p 12 Building Comm reported costs for fibre glass poles $1280 00 each plus GST Motion to table July 9/96 CM p.3 Agreed to explore option of making own poles Motion to table July 23/96 CM p.2 Motion to table until information received Aug 21/96 Phoned Keith Smith to get prices for 2 flag poles at Keivers and 2 flag poles for office 24 Three Hills Airport Commission Aug 27/96 Cm p.8 Aug 19/96 Airport Commission minutes reviewed and intent of motion regarding water hook up (town and MD be approached to pay 1/3 of the cost of hooking onto Mt Vernon Water system) Motion to table this issue until costs obtained 25 Bylaw Enforcement Aug 27/96 CM p 5 Re Road bans on local roads Request to obtain information re how many municipalities have bylaw enforcement and of those municipalities that do not, how many miles of pavement are in their jurisdictions Sept 4/96 Letter requesting this information sent to AAMD &C 26. MD Flag Donation to Community Centre July 23/96 CM p.2 Motion to donate MD flags to community centres for display inside their buildings Aug 9/96 EC #17 Otto to order twenty MD flags Aug 19/96 Memo to Otto Aug 22/96 EC# Otto reported flag prices have increased from $65 00 to $88 70 each Aug 27/96 CM p.2 Motion to sent letters to all community centres advising, upon request, the MD will donate a municipal flag Sept 4/96 Letter sent to community centres requesting they advise prior to Sept 30/96 if they want a flag. Sept 6/96 Mt Vernon Community Assoc sent a letter advising they would like a flag Sept 9/96 Three Hills Rural Community telephoned and requested a falg 27 Minimum Tax Levy Aug 27/96 EC #12 Recommend this issue be readdressed at the first meeting in Jan/97 28. Kneehill Housing Corporation Sept 10/96 CM p.3 Motion to approve in principle council negotiate entering into an agreement with this Corporation to finance a loan for renovations at Golden Hills Lodge, at an interest rate to be negotiated and subject to meeting all legislated requirements Sept 13/96 Faxed information to Barry Sjohe and requested written opinion on loaning these monies Sept 13/96 Sent letter to Golden Hills advising of council's motion. 29. KCRB /School Counsellor Information Sept 10/96 CM p.3 Motion to request information from Golden Hills Regional Div JD /PENDING.DOC E • PENDING FILES AS AT SEPTEMBER 24th, 1996 Regarding school counsellors, other than KCRB, in regional division schools Sept 13/96 Letter of inquiry sent to Golden Hills Regional Div TRANSPORTATION PENDING ITEMS. I A&A Paving Ltd May 9/96 EC #46 Recommend letter and bill for 75% of legal costs be forwarded to Mm of Transportation. Legal fees paid to Ballem McDill $21 076 80 plus GST $1,474 81 for total of $22,551 61 In process of preparing letter requesting 75% of legal fees be reimbursed. Aug 9/96 Letter sent to Hon Robert Butch Fischer Minister of Transportation requesting 75% of legal costs Aug 27/96 CM p 3 Mr Jeffery inquired whether anyone remembered who attended the 1995 Fall Convention meeting with Foothills, Torchmsky, Steve West to discuss A &A. Noted Mr Jim Kiss, Executive Assistant was present 2. Allen Dick. Sivahvell - Water and Sewer hook up request May 22/96 Water hook up estimate $4,465 00 May 29/96 Now wants sewer estimate also Alex has provided Waiting to hear back from Mr Dick Aug 26/96 Advised, by phone, is still likely interested but in the fall 3 limborne Shop ontlons April 23/96 Motion to have Rick Vickery investigate possibilities and options to rent Mr Litz's shop and report back to Council June 11/96 Motion to table until further information obtained Aug 13/96 CM p.8 PWS to do cost comparison 4 Weich Shop Rent/Lease Mar 21/96 EC #30 Still advertising the building for sale or lease. May 28/96 Dean Wolf Auctions inquired about purchasing building Haven't heard back from him July 16/96 Jason Cottier requested key to show shop to prospective client. No response back from Jason S AAMD &C Petroleum Products Buyinm Group July 25/95 Motion approved to participate in this group buying Various correspondence since then but to date, not yet operational we are still purchasing petroleum from Linden Co op July 9/96 CM p.2 Mr Jeffery reported this group should be operational by July 16/96 Aug 9/96 Group has contract in place Executive Committee recommending M.D go with group as financially benefitting Aug 13/96 EC report approved Aug 21/96 Letters sent to All Things Energy Linden Co op (cc to Ken McLean school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising of same Sept 12/96 Letter sent to AAMD &C requesting school division have their own account and be billed separately for their fuel purchases through this group 6. Schmautz Pit S % 20- 32 -26 -W4 Apr 23/96 Motion approved rental of lands to Rick Liebel from May 1/96 Apr 30/97 for total of $9,000 00 with $5,000 00 payable May 1/96 and $4,000 00 payable Nov 1/96 Jun 6/96 EC #17 Carrying on with plans for relocation of Torrington Rubble pit to this location and water table testing to be done (Survey has been completed and MPC JD /PENDING.DOC 7 E 0 n U PENDING' FILES AS A T SEPTEMBER 24th. 1996 proceeding with subdivision) 7 Oster Hill -South of 1- 33 -26 -W4 Twp Rd 33 -0 Rge Rd 26 -0 July 25/95 Accident reported at this intersection and Road Committee re investigate signage Aug 18/95 RC #3 Road Comm Recommended letter to AT &U 1 lane and slow traffic lane Oct 19/96 EC #21 AT &U Acknowledged M.D 's letter and advise looking into matter Have received no correspondence since Aug 26/96 Sent Rob Penny a letter requesting update 8. PRFA Relnonal Mountain hiew/Kneehill Water Study Sept 12/95 Motion to request PFRA look into possibility c Mountain View/Kneehill water study Letter sent - no response Note PFRA is currently undertaking a Kneehill water study 9. Blertot Ferry - transfer from AB Transportation June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U transferring Bleriot Ferry JCJ requested Ivan keep us informed nothing reported July 9/96 CM p.2 Noted a letter to be sent to Rob Penny this matter Aug 26/96 Letter sent to Rob Penny requesting update 10 Ann Waleskv Second Approach Reauest SE 20 31 -25 W4 June 25/96 Approved second approach subject to meeting requirements and owner paying costs and conditional upon agreement thar re done only will be one approach into this quarter that will give access to both the cultivated and pasture portions Aug 26/96 To date, no reply received 11 Surface Lease Agreement - Bearspaw Petroleum SW 3- 30 -21 -W4 This 25 year lease agreement will expire Oct 13/95 There is an option in the agreement for a renewal for a further 25 year term Aug 2/96 Letter sent to Bearspaw inquiring about their intentions regarding this lease Aug 27/96 CM p 5 Motion to renegotiate agreement at $2,500 00 /yr with renewal every 5 years Sept 4/96 Letter sent to Bearspaw Petroleum 12. Mt. Vernon Water Co -op - legal bills June 25/96 Motion to prepare draft policy re M.D involvement in public utilities and position of non involvement unless M.D owns the utility Also request to provide Co op with an accounting of receipts and disbursements July 2/96 Letter sent to Co op with an accounting of momes received and disbursed on behalf of the Co op, by the M.D Net financial position, as of June 30/96 - total receipts $6,150 00, total disbursements $8 157 56 net $2,007 56 deficit Also noted final legal billing not yet received July 9/96 Policy adopted July 9/96 Motion to request an appointment at July 11/96 Co op meeting to discuss legal fees Mr Jeffery unable to arrange appointment as Co op's agenda full July 23/96 Motion to update Co op on financial position, advise them of Equity water legal costs (total $2,104 84) and that the users of the system are paying these costs and invite the Co op to a council meeting to discuss reimbursement of these net costs Aug 1/96 Letter sent to Co op with financial update, net cash position $3 639 89 deficit and total legal fees paid to date $6 699 88 Extended an invitation for JD /PENDING.DOC 8 r U 11 11 n LJ PENDING FILES AS A T SEPTEMBER 24th, 1996 Co op to meet with Council to further discuss this issue 13. Andrew Frere Request re. CN crossing maintenance NE 8- 33 -23 -W4 July 23/96 Motion to send letter requesting CN to have the timbers put back at this crossing location to accommodate request from Mr Frere to access the crossing to get to his property where he has taken out a development permit Aug 1/96 Letter sent to CN requesting the timbers be put back on this crossing and the crossing maintained Sept 3/96 Phoned CN and spoke to Denis Eady He will look into matter and get back to us Sept 5/96 EC #3 Town of Trochu has sent letter to Canadian Transport Agency regarding this crossing Recommendation approved to accept and file Sept 19/96 Letter received from Mr Denis Eady, CN, advising CN will maintain the crossing Sept 20/96 Advised Andrew Frere of CN s letter * * *RECOMMEND FILE THIS ITEM * * * 14. Resource Road Improvement Program June 25/96 CM p 12 Program announced and motion to have each councillor prepare a listing of possible roads that could benefit from this program July 9/96 CM p.6 Traffic counts requested along with information re volume of transportation and grain on these roads when elevators close July 16/96 AB Trans advised our share of project 20% and ATU share 80 %, maximum $500 000 00 July 23/96 CM p.4 Road priorities determined 19` Buffalo Jump Road for 1996, 2 °d Linden West for 1997 July 26/96 Applications submitted for Buffalo Jump and Linden West Aug 6/96 AB Transportation sent letter acknowledging applications and will advise IS. Canada Agri- Infrastructure Road Program July 9/96 CM p 5 Report of this program and motion to obtain information re grant (road counts, road impacts due to elevator closures etc.) July 17/96 JCJ memo to PWS to obtain information and traffic counts July 23/96 CM p.4 Possible roads eligible for this funding listed and staff to determine eligibility Aug 13/96 CM p.9 Motion to approve Wimborne Road (9 mile project) to be submitted for this funding, subject to meeting criteria Aug 16/96 JCJ memo to PWS Note to PWS to apply for this funding for Wimborne Road project 16 Waiax/Champion tour July 4/96 EC #8 Mr McCook to get further information July 23/96 CM p.6 Reported this would be a two day tour and agreed should be scheduled after Fall Convention 17. Highway 9 Functional Planning Study Aug 9/96 EC #6 Reported Torchinsky Eng Has been commissioned by AT &U to carry out a functional planning study for the upgrading of Highway 9 from the south limits of Drumheller to just west of SH 836 (37 0 km) to address vertical and horizonal alignments Aug 13/96 CM p.2 No concerns expressed by council re environmental or otherwise Sept 5/96 EC #15 Reported Torchinsky will be holding public information meetings Requested to have Torchinsky keep PWS or Marylea informed on this issue 18. CN Surplus Land Sales June 6/96 EC #5 Recommendation to have PWS contact CN and determine if JD /PENDING.DOC N n U C1 0 PENDING FILES AS AT SEPTEMBER 24th 1996 any surplus lands in MD, owned by CN and for sale, would be of any use to MD Aug 20/96 Memo from PWS to Jen to write letter Aug 26/96 Letter of inquiry sent to CN 19. Road Problems SH 583 & SH 806 July 23/96 CM p.3 Problems re SH 583 overlay on old pavement structure reported Concerns re SH 806 project expressed as base is very poor Agreed to draft letter and meet with ATU to further discuss Aug 9/96 EC #8 Meeting arranged with Rob Penny to meet with council Oct 8/96 to discuss this matter Aug 13/96 PWS #4 PWS recommends wait for design and other information re SH 806 before writing letter Aug 27/96 CM p 1,4,5 Comments re road project and SH 806 road ban enforcemnet etc 20. Sept 4/96 Accident Report - Allen Peterson Sept 5/96 EC #14 Report of accident involving P 4 and car No injuries Owner of car has no collision insurance JD/PENDING.DOC 10 • CJ PUBLIC WORKS SUPERINTENDENT'S REPORT TUESDAY, September 24, 1996 1 Road crew still working at Aurthurville between rams 2 The Hesketh streets are done now with spec crude and the culvert changed 3 Contractors are in and paving on SR #837 They have been shut down due to ram a couple of tunes 4 Once we can get back bladmg, we will be going over the divisions before any backslopmg projects are done 5 Projects that we are concentrating on now are fencing, Secondary repairs, divisional bladmg, getting ready for backslopmg, some blade grades along with culvert work Were in the process now of getting organized to start hauling our winter sand in 6 We need to set a date for road committee this week�P.� 7 Also we need a date for capital committee to review a few things OK, WORKS SUPERINTENDENT rD D V I� m O O O D Z n in m CD Z O n O co � ❑ (n . L O O T D D Z oc rr Z Z IT ❑ ❑ L C _ m T Q 0 C � z {o 0 IWAI fB OUTSTANDING 11AY1tOLL CHLQULS C►t # 1 286 289. 290 291 293 2941; 2951! 297 298 300 301 302 305 306 AMOUNT $ 1891 56 2162 45 .2194 66 2200 73 2026 89 1926 35 1985 82 1777 37 1635 97 1782 68 1518 89 2051 25 666 94 FR nn J CHEQUES As AT- August 31 1,9.6 low. GENL'•RAL CI-II;QULS CK E 309 883 27 817 310 2624 38 818 313 2251 64 819 314 2105 38 820 315 2446 38 821 316 2039 89 822 317 1132 44 .823 318 2354 85 826 827 828 829 831 832 833 836 :: AMOUNT 4 00 839 475 00 840 402 00 841 222 02 844 240 70 845 312 653 23.. 846 1564 00 848 85 18 851 282 00 852 216 20 853 75 74 854 1015 74 855 792 04 856 36 38 859 5647 66 860 260 50 862 334 25 864 53 50 866 62 61 869 149 00 871 49,900 79 872 18 25 873 7007 42 874 1819 00 875 32 10 881 844 75 1150 00 2527 00 108 11 10 00 GENERAL C1•IGQUI -S CK x AMOUNT $ 36 38 99 00 34 709 44 59 00 1540 98 1.56 88 61 79 75 00 36 92 317 67 155 15 3344 00 2921 25 350 00 421 58 80 25 100 00 173 54 6637 12 67 37 148,747 91 5884 74 15,03.5 85 12 690 38 793 78 TOTAL OUTSTANDING PAYROLL C1•I000CS S 39,727 79 I OTAL OUTSTANDING GL'•NCRAL CH EQUCS S 622 485.15 TOTAL S 662,2-12 94 OUTSTANDING LOANS S CASE I ON HAND DCPOSITCD S Qo a , , SUBMITTED TO CO L TI-11S 24th DAY OI' September 1996 nr.r^.Ain