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Home My WebLink About1996-09-10 Council MinutesI] 11 M.D. OF KNEEHILL #48 AGENDA - COUNCIL MEETING - SEPTEMBER 10th, 1996 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS 9 00 A.M Mr Lonme McCook, Public Works Superintendent Mt Vernon Water Co op see item #6 10 00 A.M Mr Jim Bauer see item #7 GENERAL ITEMS. 6 Mt Vernon Water Co op 7 Mr Jim Bauer re tax and assessment Pt SE 30 29 24 W4 8 Kneehill Housing Authority Report 9 Kneehill Community Resource Board Minutes 10 Joint Services Recreation 11 PFRA Water Feasibility Study re Acme/Linden area TRANSPORTATION ITEMS 12 Public Works Superintendent Report 13 SH 836 Culvert LATE ITEMS. 14 Set date for Organizational Meeting 15 911 System 16 CAAMD &C Resolution • • 0 M.D. OF KNEEHILL No. 48 COUNCIL MINUTES September 10, 1996 A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street, Three Hills Alberta, on Tuesday, September 10th, 1996 commencing at 8 30 A.M The following were present for the meeting Reeve Richard A Marz Division Four Councillors Marylea Lowen Otto Hoff Robert E Boake James M Hanger Richard M Vickery M Glen Wagstaff Administrator John C Jeffery Division One Division Two Division Three PRESENT Division Five Division Six Division Seven Jennifer Deak, Assistant Administrator was also present and recorded the minutes CALL TO Reeve Marz called the meeting to order at 8 55 A.M ORDER On behalf of council deepest sympathies were extended to Mr Jeffery his wife Sandra and their family, on the passing of Mrs Jeffery s mother ADDITION & A request was made to add item #17 Western Road Management to the agenda. DELETION TO Mr Jeffery reported the Mt Vernon Water Co op had cancelled their appointment with AGENDA council, scheduled for 9 00 A.M to day Mr Wagstaff moved approval of the agenda with the above noted addition and deletion. APPROVAL OF CARRIED AGENDA Mr Boake moved approval of the August 27196 minutes APPROVAL OF CARRIED MINUTES Mr Jeffery's report was presented PWS INTO Mr Lonnie McCook Public Works Superintendent entered the meeting time 9.00 A.M. MEETING Mr Hanger moved approval of Mr .Ieffery's report. APPROVAL CARRIED JCJ REPORT The Executive Committee report was reviewed EXEC. COMM. Under report item #4 AB Environmental Protection letter it was noted no letter had been REPORT received regarding the reclamation requirements for the gravel pits inspected with this GRAVEL PIT departmental inspector RECLAM. Under report item #16 Mt Vernon Water Co op Mr Jeffery read the report, prepared by t'zd Mr McCook, about the Sept 6/96 meeting he had with Mr Crawford It was noted the MT. VERNON Executive Committee report item deals with rental rates for seeding and ditch work (grader WATER CO -OP work) Mr Vickery moved approval of the Executive Committee report APPROVAL OF CARRIED EXEC. COMM. REPORT Mr Hanger moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Hoff, Lowen, Wagstaff and Marz. CARRIED On behalf of council, Mr Marz extended sympathies to Mr McCook and family on the MIMIN MOIL APPROVAL OF ACCOUNTS 1 • C7 is M D OF KNEEHILL No 48 COUNCIL MINUTES September 10, 1996 passing of Mr McCook's grandmother The Public Works Superintendent Report was presented PWS REPORT Under report item 94, Mr McCook discussed a recent project he had looked at, in another municipality where recycled asphalt was used in road projects The process entails milling off old material, stockpiling this material and using it as part of the aggregate when a road is RECYCLED rebuilt thus saving gravel Mr McCook noted he was further looking into costs of this ASPHALT$ SH process to compare with conventional methods of road rebuilding and possible use on the 806 SH 806 project PROJECT F� Under report item #6, a discussion and review followed on the current fencing policy of the M.D, specifically fence replacement when undertaking a road project F` Under report item #7 Mr McCook reported Walker Farms would be signing the road ARTHURVILLE agreement for the Arthurville Project and requested the Executive Committee PROJECT recommendation to send a letter be delayed pending completion of this agreement Under report item #8, SH 837 project, Mr McCook noted the road was at a 75% ban and the road project was scheduled to commence next week SH 837 ROAD BANS Mr Boake moved the road ban on SH 837 be removed during the road construction REMOVED project period DURING ROAD CARRIED PROJECT 3G1 ma�o 7 AalS Mr Hanger moved approval of the Public Works Superintendent Report. �c APPROVAL CARRIED PWS REPORT Mrs Lowen reported she had been unable to schedule a meeting regarding the SH 836 culvert issue Mrs Lowen moved to table agenda item #13, SH 836 culvert. SH 836 CARRIED CULVERT TABLED Mr Marz reported he had spoken with Mr Lorne Read Western Road Management about the problems encountered by some motorists when they drove along a section of road that DUST had been treated with Spec Crude dust control product Mr Read has agreed for the 1997 CONTROL season, to place signs on roads receiving this dust control product PROBLEMS c7,-,X Mr Hoff requested the tree on the north east corner of the ditch at Ron Fyten s house in TREE TRIM Swalwell be cut down as it is obscuring visibility at this intersection REQUEST J10 Mr McCook left the meeting - time 9 50 A.M Mr Wagstaff moved the 1996 Organizational meeting be scheduled for Monday, October 21s, 1996, commencing at 8 30 A.M CARRIED A recess was held from 9 50 A.M until 10 05 A.M Mr and Mrs Jim Bauer entered the meeting Mr Marz welcomed Mr and Mrs Bauer to the meeting and invited Mr Bauer to address council Mr Bauer thanked council for providing this appointment Mr Bauer noted a year ago he had applied for a subdivision for SE 30 29 24 W4 and had relocated to this location from Rimbey He had not received a 1996 tax notice and was unaware of the tax deadlines until after Aug 31/96 It was noted the land title notification for change of ownership had the Rimbey address listed for Mr Bauer and the M.D office had no record of an address change being processed to report the new Acme address When asked if he had notified the M.D of the address change Mr Bauer indicated he could not remember as so many things had to be seen to during the relocation of the farm operation Mr Bauer did noted he was receiving his newspaper subscription Mr Bauer noted he was willing to take responsibility for the penalty and added he had contacted the M.D office as soon as he had realized the due date for the taxes MIMIN `11ML PWS OUT OF MEETING 1996 ORG MEETING DATE MR. & MRS. JIM BAUER INTO MEETING Pt. SE 30 -29 -24 W4 TAX PENALTY & ASSMT 2 N r� U v M D OF KNEEHILL No. 48 COUNCIL MINUTES September 10, 1996 had passed. Mr Bauer also reported he had spoken to Mr Dunay the assessor and had advised him of other lands his wife co owned in the municipality Mr Jeffery noted the assessor had advised these additional lands would increase the residence exemption and decrease the taxable assessment a total of $21 750 00 for a recommended 1996 tax reduction of $340 15 APPROVAL Mr Wagstaff moved to concur with the assessor's recommendations and approve an FOR 1996 TAX adjustment to reduce the 1996 assessment on Pt. SE 30- 29- 24 -W4, Plan 119510728 by CANCELLATIO $21,750., and to reflect this tax reduction of $340.15 on the 1996 tax billing N PT. SE 30-29 - CARRIED 24 -W4 vE c- aJ..- -`T1eP So17" A discussion followed on the penalty due date falling on a week end and the various policies employed by various organizations to deal with this issue Mr Marz thanked Mr and Mrs Bauer for meeting with council and discussing their MR. & MRS. concerns Mr and Mrs Bauer thanked council and left the meeting time 10 15 A.M BAUER OUT OF MEETING Mr Marz reported the Kneehill Housing Corporation was proposing a renovation at the Golden Hills Lodge to provide each room with bathroom facilities, thus providing more competitive and attractive amenities for its residents Options for undertaking this renovation include relocating the residents to a motel during the renovation process The cost for this option is approximately $100 000 00 Another option is to construct an KNEEHILL additional wing to the building at an estimated cost of between $3 400,000 00, relocate the HOUSING residents to this new wing (8 rooms) when completed and then undertake the renovations on CORP. REPORT the old rooms Mr Marz noted the Corporation has the funds on hand for the addition to the building but not for the renovation of the old rooms and asked if council would be REQUEST FOR willing to loan the Kneehill Housing Corporation between $2 300 000 00 for a period of LOAN RE between 5 to 10 years Construction could begin on the new wing in 1997/98 and at this GOLDEN time the Corporation may only require a loan of between $1 200 000 00 to renovate the old HILLS LODGE rooms Answering questions from council, Mr Marz noted the expansion would provide a EXPANSION net addition of 3 to four rooms, as a staff room would be renovated to provide a room for a resident, this number of rooms was sufficient as there was currently eight names on the waiting list for rooms at this lodge, operating grants were based on occupancy It was also noted the requisition for the Golden Hills Lodge was reduced by $10,000 00 this year and the Board was moving towards a zero requisition APPROVAL, IN Mr Hoff moved to approve, to principle, Council negotiate entering into an agreement PRINCIPLE, TO with the Kneehill Housing Corporation to finance a loan for renovations at the Golden NEGOTIATE Hills Lodge, at an interest rate to be negotiated and subject to meeting all legislated AN conditions as set out in the Municipal Government Act. AGREEMENT CARRIED WITH GOLDEN HILLS LODGE Mr Jeffery highlighted the Aug 22/96 Kneehill Community Resource Board minutes, noting Mr Paul Bartel had been hired to replace Ms Donna Muth Southern Zone Family Resource Worker; the zones had been reorganized into western and eastern zones The western zone includes Acme Linden and Torrington and the eastern zone Trochu and Carbon It was AUG 22/96 noted an inquiry had been made regarding the placement by the Golden Hills Region of a KCRB school counsellor at the Trochu school MINUTES Mr. Hanger moved a letter be sent to Golden Hills Regional Division inquiring whether the division has any school based counsellors /resource workers, besides the Kneehill REQUEST FOR Community Resource Workers, in any of the schools in their dmision. INFORMATION CARRIED RE. SCHOOL COUNSELLOR Mr Jeffery reviewed the recreational joint services reading a memo received from Mr Jack 4"k c Ramsden, CAO, town of Three Hills which notes the town had agreed, in June, to fund housing on an equalized assessment basis and ambulance services on a 50% equalized JOINT assessment and 50% per capita and would like to meet with the M.D to continue SERVICES negotiations and recreation services as soon as possible MIMIN 3 M D OF KNEEHILL No 48 COUNCIL MINUTES September 10, 1996 A discussion followed on Mr Vickery's previous joint service proposal to have the M.D operate the ambulance service and the towns and villages the fire services and for each jurisdiction to negotiate terms regarding replacement of capital (trucks ambulances etc ) Mr Boake noted the village of Linden had requested a meeting with the M.D Fire AGREEMENT Committee to discuss the fire agreement Mr Vickery noted he would like something in TO INVITE place by 1997 regarding joint services It was suggested all councils be invited to meet with ALL the M.D and readdress and review joint services COUNCILS TO It was agreed to invite the full councils of all the towns and villages in the M.D to a joint JOINT service meeting Possible dates proposed for this meeting were October 29th, 30`h or SERVICE November 6`h, 1996 MEETING Mr Marz reported on the CAAMD &C Director s meeting held on Friday, Sept 6/96, noting the agenda for the Fall Zone meeting had been set and that the M.D was to draft a CAAMD &C resolution to address its secondary road standard concerns It was noted Mr Vickery would REPORT address this resolution Mr Hanger moved Mr Vickery and the Executive Committee prepare this draft resolution at their Sept 19196 meeting for presentation at the Sept 24196 council meeting CAAMD &C CARRIED DRAFT RESOLUTION Mr Jeffery reported on the water feasibility study in the Acme Linden area, noting an r�"yOi�E/�•.eJ�y advertisement had been placed in the July and August issues of the newspaper, under the M.D news section A total of two responses expressing interest in this study, had been received Mr Boake noted he was aware of other interested parties and requested this issue be tabled to allow him time to further investigate and report ACME LINDEN WATER Mr Boake moved to table this matter pending further information FEASIBILITY CARRIED STUDY Mr Jeffery reviewed a memo received from Mr Jack Ramsden regarding the M.D 's 911 TABLED priorities and cost estimates Mr Jeffery reviewed the questions and reconfirmed council s,'E position It was also reported a personal inquiry regarding this issue had been received from Mr Kevin Edwards 911 SERVICES Mr Vickery moved Mr Jeffery contact both Mr Ramsden and Mr Edwards and respond INQUIRY to their inquiries regarding the 911 service. Pia4 CARRIED Mr Wagstaff moved the meeting adjourn. Time 11 10 AM M ici p al Admmistr r CARRIED ADJOURN. JDIMIN 4 [A n �J • JOHN C JEFFERY REPORT August 28th - September 10th, 1996 REPORT Balance Forward $ 30 00 1 Gave 34 M.D pins to Wayne and Jean Stankievech They are having a group from Australia tour their farm tomorrow (Aug 23/96) 2 Pending Items see attached report Balance Forward CORRESPONDENCE. $ 30 00 1 Aug 15/96 AB Gazette 2 Aug /96 Indian and Northern Affairs magazine Pride in Partnership Alberta 3 Aug 22/96 FCM Communique (copy placed in all councillor baskets) 4 Seminar advertising AB Municipal Employee Benefits Service 5 Fall 1996 Co -op Opportunity newsletter and invitation to interview /recruitment form 6 Seminar advertising How to Make Presentations with Confidence and Power 7 Occupational Health and Safety Canada publication advertising 8 The Canadian Wind Energy Association magazine, advertising and subscription form 9 Seminar advertising Ibm 10 Course advertising Academy of Learning 11 Seminar advertising The Banff Centre for Management 12 Aug/Sep 1996 Law Now magazine 13 Nova Corporation 1995 Annual Report 14 Office of the Information and Privacy Annual Report 1995 96 15 Aug 27 & Sept 3/96 Highway 21 newspaper 16 Aug 28 & Sept 4/96 Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Dresser W F SE 19 28 22 W4 Dugout for road building $ 2 Radomske J NE 18 34 24 W4 Dugout for road building $ 3 Hagel, Jason NE 29 30 24 -W4 Weigh Scale $25 000 00 4 Cunningham, Bob SW 16 31 23 W4 2 Bins moved $50000 5 Dau Wm & Pat SW 19 30 23 W4 Dugout 100 x40' 6 Evans, Russell & Patricia NW 7 29 21 -W4 House garage workshop, courtyard and insulated pole shed $120 000 00 7 Canada 88 Energy SE 7 31 22 W4 Compressor & building 36 x 20 $400,00000 8 Faulter, Dianne NE 13 29 -21 -W4 Home Occupation Bed & Breakfast 1 • U n U PIPA JOHN C JEFFERY REPORT August 28th - September 10th, 1996 Groenveld, Bruce House machine & barn shed SE 24 28 22 W4 $75,00000 11 n LJ n U • UPCOMING DATES Thursday, Sept 19/96 Wednesday, Sept 25/96 Friday Oct 11/96 Friday, November 8/96 Nov 11 14/96 Friday December 13/96 Christmas closure Jan 28- 30/1997 March 10`h, 1997 July 14 18/1997 I A &A Pawnz LhL PENDING FILES AS AT SEPTEMBER IOth, 1996 KCRB meeting 7 00 P M M.D office Ambulance meeting 7 30 P M M.D office CAA D &C Zone Meeting Rosebud AB 1996 Central Region ASB Conference Rumsey Community Hall AAMD &C Fall Convention Edmonton, AB M.D Christmas Party Three Hills Community Centre MD office and shop closed from 4 30 P M Dec 24/96 reopens 8 00 A.M Jan 6/1997 1997 Provincial ASB Conference Westin Hotel, Edmonton MD of Kneehill Employee Day 1997 Provincial ASB Tour Hosted by M.D of Woodlands & County of Barrhead May 9/96 EC #46 Recommend letter and bill for 75% of legal costs be forwarded to Min of Transportation. Legal fees paid to Ballem McDill $21,076 80 plus GST $1,474 81 for total of $22 55161 In process of preparing letter requesting 75% of legal fees be reimbursed Aug 9/96 Letter sent to Hon Robert Butch Fischer Minister of Transportation requesting 75% of legal costs Aug 27/96 CM p 3 Mr Jeffery inquired whether anyone remembered who attended the 1995 Fall Convention meeting with Foothills, Torchinsky, Steve West to discuss A &A Noted Mr Jim Kiss Executive Assistant was present 2 GIS Autocad MaPPinz Prozram Nov 21/95 Motion to purchase parcel mapping data Feb 13/96 Motion to table Palliser Regional Mun Services proposal to update parcel mapping until consultation with Mountain View Mar 5/96 Letter outlining proposal to Mountain View May 3/96 Herman Epp phoned and is agreement to purchase base maps from AAMD &C July 17/96 Meeting arranged with Starland Wheatland Mountain View and Kneehill for Aug 22/96 at Didsbury Parkland County to give GIS presentation along with Heuristech Consulting Ltd Jul 19/96 AAMD &C have advised parcel mapping proposal to purchase township maps JD /PENDING.DOC PENDING FILES AS AT SEPTEMBER 10th, 1996 from the province for $50 00 each has not transpired AAMD &C will be negotiating with new entity for this purchase Aug 22/96 Paul Ehmann, Herman Martens, Lisa Paget, Ed Dunay & Jennifer Deak went to GIS presentation at Mountain View Discussed possibility of municipal partners forming a committee to further investigate possibilities of consultant and generic application with costs shared between partners 3. Allen Dick, Swahvell - Water and Sewer honk up request May 22/96 Water hook up estimate $4 465 00 May 29/96 Now wants sewer estimate also Alex has provided Waiting to hear back from Mr Dick Aug 26/96 Advised, by phone, is still likely interested but in the fall 4 Inter Municipal Assessment Department Jun 11/96 Motion draft agreement to be prepared John is looking after and getting input from other involved jurisdictions July 5/96 Meeting Kneehill Starland and Wheatland Consensus reached i re terms and draft agreement to be prepared July 9/96 Agreement prepared Request to provide councillors with draft July 17/96 Invited assessment partners to GIS meeting - see item #5 July 23/96 Motion approval of draft agreement for one year period Aug 1/96 Letters sent to all partners advising Kneehill has approved this agreement Aug 22/96 EC #20 Wheatland County has advised their council has approved this agreement and recommend agreement be forwarded to partners for signatures Sept 3/96 Letter and agreement forwarded to Starland s. Green hzhts for volunteer firefizhters May 28/96 Motion to have letters sent to all towns and villages in M.D requesting their input regarding this issue, especially their comments on cost, implementation, monitoring and liability Awaiting responses July 23/96 Mr Marz reported the Red Deer Radio Station had reported • the Red Deer Fire Chief was not in favour of these green lights noting the public does not pay attention to flashing red lights and by having green lights the drivers of these vehicles may have a false sense of security and the number of emergency vehicles on the roads will increase July 23/96 Kneehill Fire & Ambulance Dispatch, when asked for an opinion on this issue Ms Brenda Christie noted she did not agree with green lights, there are 50,000 accidents per year in north America involving emergency vehicles, the chances are ten time greater for an emergency vehicle to have an accident Ms Karin Barg concurred with this opinion, adding there are far too many emergency vehicles at emergency scenes Aug 22/96 EC #8 Reported no response received yet from Torrington, Drumheller nor Carbon Aug 26/96 Letter requesting response (and copy of original letter) faxed to Torrington Drumheller and Carbon Aug 27/96 CM p 1 Reported AB Fire Chiefs Association has put forth a recommendation that it does not support green lights on volunteer vehicles Motion to sent letters to all towns and villages advising of this recommendation Sept 3/96 Letters sent to all towns and villages advising of AB Fire Chiefs Assoc recommendation Sept 4/96 Phone call from Ian Appleyard, Carbon fire not in favour of these green lights (Still awaiting replies from Torrington & Drumheller) JI i'. JD /PENDING.DOC 2 • [A • • PENDING FILES AS AT SEPTEMBER 10th, 1996 6 Wimborne Shop options April 23/96 Motion to have Rick Vickery Investigate possibilities and options to rent Mr Litz s shop and report back to Council. June 11/96 Motion to table until further information obtained Aug 13/96 CM p.8 PWS to do cost comparison 7 Cash to Lieu/Municipal Reserves May 28/96 Motion for municipal reserve allocation with school authority to be based on M.D representation on school board (3/8 (37 5 %) x 25% of reserves) Letter sent to school board for their opinion * * * * ** s. .Steve En _qhsh - Insurance Claim Mar 7/96 EC #17 Recommendation to accept and file pending further information No further information received (accident Feb 26/96 Twshp Rd 35 0/Rge Rd 25 -0) Aug 26/96 Herman Martens inquiring into status of claim Copy of letter from Baldwin & Associates to Wawanesa denying all liability on behalf of M.D 9. Linden Rubble Pit Jan 23/96 Motion to table pending Mr Boake's investigations into possible land purchasing to expand the site May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting) Aug 13/96 CM p 9 Concerns re burning pit requiring repairs, fencing trees reported Motion approved to repair pit install page wire fence and plant trees Acme has also requested a date be set with Linden, M.D and Acme to review problems and propose solutions Aug 19/96 Memos to Art Alex & Bob Boake Need Bob Boake to advise of meeting date for Acme Linden and M.D to meet 10. Wench Shop Rents ease Mar 21/96 EC #30 Still advertising the building for sale or lease May 28/96 Dean Wolf Auctions inquired about purchasing building Haven't heard back from him July 16/96 Jason Cottier requested key to show shop to prospective client No response back from Jason 11 E 9 -1 -1 Emerzency System June 11/96 Motion approved recommendation to go with Red Deer dispatch and letters sent to all towns and villages in M.D urging them to do likewise July 9/96 CM p.2 Mrs Lowen reported she had spoken with Mr Dusty Poxon, mayor of Carbon, who has expressed an interest in having a meeting to review this issue July 23/96 Fire & Ambulance dispatch met with council to express concerns with dispatching 911 through Red Deer Motion to have towns and villages meet with this service on Aug 13/96 at 7.00 P M Aug 13/96 CM p 11 John to gather information, cost comparisons, etc and get together with administrators who can make recommendations to their councils Aug 29/96 Letter sent to all towns and villages, outlining estimated costs of 911 options and M.D 's priorities 12 Hamlet Water Billing - Town of Three Hills JD /PENDING.DOC L' • 0 PENDING FILES AS AT SEPTEMBER 10th, 1996 May 14/96 Motion town of Three Hills proposal to do water billing accepted Letter sent to town advising currently installing water meters and will inform when installations completed July 9/96 CM p.2 Reported contractor has Indicated project will be finished by fall Council agreeable with this timeline Aug 26/96 Letter received from Three Hills requesting Information to set up water billing 13 AAMD &C Petroleum Products Buyinjz Group July 25/95 Motion approved to participate in this group buying Various correspondence since then but to date not yet operational we are still purchasing petroleum from Linden Co op July 9/96 CM p.2 Mr Jeffery reported this group should be operational by July 16/96 Aug 9/96 Group has contract in place Executive Committee recommending M.D go with group as financially benefitting Aug 13/96 EC report approved Aug 21/96 Letters sent to All Things Energy, Linden Co op (cc to Ken McLean school division) advising of switch to PPBG Oct 1/96 Memo to PWS advising of same 14. Schmautz Pit S %20-32-26-W4 Apr 23/96 Motion approved rental of lands to Rick Liebel from May 1/96 Apr 30/97 for total of $9,000 00 with $5,000 00 payable May 1/96 and $4,000 00 payable Nov 1/96 Jun 6/96 EC #17 Carrying on with plans for relocation of Torrington Rubble pit to this location and water table testing to be done (Survey has been completed and MPC proceeding with subdivision) 15. Public & ,School Library Anialeantation Possibilities Mar 12/96 Motion to sent letter sent to Golden Hills Regional Div Regarding possible amalgamations May 9/96 EC #38 Golden Hills acknowledged letter and referring to their boards for feedback May 23/96 EC# 10 Ibid Aug 26/96 Letter sent to Golden Hills requesting update 16 Lots 9 -12, Block 1, Plan 7015, EF iimborne (former lumber yard) M.D has acquired these lots through tax forfeiture Buildings were demolished and removed from lots Lots advertised for sale Mar 12/96 Motion to leave the property listed for sale for a further year and not list with any realtor 17. Gaetz Cemetery Access Road -,Section 12- 33 -27 -W4 June 13/95 Motion to negotiate the purchase of a rod length in width, from the owners of NW 12 33 27 W4 to widen the road into the cemetery • Aug 27/96 CM p 3 Agreed to file this item FILE THIS ITEM �� 18. Oster Hill - South of 1- 33 -26 -W4 Twp Rd 33 -0 Rre Rd 26 -0 July 25/95 Accident reported at this Intersection and Road Committee requested to investigate signage JD /PENDING.DOC JD/PENDING.DOC 5 PENDING FILES AS AT SEPTEMBER 10th, 199G Aug 18/95 RC #3 Road Comm Recommended letter to AT &U proposing a turn lane and slow traffic lane Oct 19/96 EC #21 AT &U Acknowledged M.D 's letter and advise they will be looking into matter Have received no correspondence since Aug 26/96 Sent Rob Penny a letter requesting update 19. PRFA Regional Mountain View /Kneehill Water Study Sept 12/95 Motion to request PFRA look into possibility of regional Mountain View/Kneehill water study Letter sent no response Note PFRA is currently undertaking a Kneehill water study 20. Blenot Ferry - transfer from AB Transportation June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U looking at transferring Bleriot Ferry JCJ requested Ivan keep us informed nothing further reported July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about this matter Aug 26/96 Letter sent to Rob Penny requesting update 21 1997 Employee Day Monday, March 10/1997 Feb 22/95 EC #8 Recommendation to have Ms Cyndy Stevenson (speaker at 1996 Prov Ag Service Board presentation) come and give presentation on "building a positive workplace' at 1997 employee day Letter sent and engagement confirmed 22. Cross Boundary Garbage Dumptn�T Feb 27/96 Motion (in response to request from Mr Bill Purves Smith Custom Woolen Mills to use Linden Transfer Site) to propose and agreement with Mountain View to allow ratepayers to use neighbouring jurisdiction's transfer sites, conditional upon ratepayer requests Letter sent to Mountain View no response June 28/96 Mountain View advised council has approved our proposal Will be drafting up an agreement July 9/96 CM p.2 Mr Boake inquired about an arrangement with Beiseker & Rocky View It was agreed to wait and react only when a request is received y - 23 Red Deer River Corridor Inteffrated Management Plan John knows all about this and advises it has to go to another public hearing July 17/96 JCJ memo no change yet public hearing then a final draft to come 24. Braconnier Park June 25/96 Motion to advise AB Environment M.D willing to take over park and assume ownership for $100 without any stipulations or conditions (Council concerned re sell buy back agreement) July 10/96 Acknowledgement received from AB Environment re M.D 's �! letter This letter being forwarded to Natural Resources Service Parks Program, for a response Aug 13/96 CM p 7 Mr Wayne Pedrim, District Manager, AB Parks Service, met with council to discuss sell buy back agreement Council agreed to operate park until end of this season (Sept /96) Still feel same way about sell buy back agreement Aug 21/96 Letter to sent to Mr Pedrmi confirming council's position JD/PENDING.DOC 5 A LM N PENDING FILES AS A T .SEPTEMBER 10th, 199( 25. Ann Waleskv Second Approach Request SE 20 31 -25 W4 June 25/96 Approved second approach subject to meeting policy requirements and owner paying costs and conditional upon agreement that when SH806 re done only will be one approach Into this quarter that will give access to both the cultivated and pasture portions Aug 26/96 To date, no reply received 26. Fire Aereements June 25/96 Tabled pending responses from towns and villages re June 18/96 point services letter Aug 27/96 CM p 8 Motion M.D falls to recognize Acme s good faith to advise Acme as the village has chosen not to enter into anoint fire department with Linden and in light of the central dispatch system, M.D has opted not to enter into an agreement with Acme and shall continue to fund Linden fire department c.c Village of Linden Sept 4/96 Letter sent to Acme (c.c Linden) 27 Invoicing for Structural Fires May 28/96 Reported this issue had been brought up at the Mayors and Reeve s meeting by Mayor Joyce McDonald Linden Motion that a recommendation be put forth to all towns and villages that fire calls to structural fires be invoiced Letter sent to all towns and villages June 11/96 Letter sent to all towns and villages requesting input and response July 18/96 No responses back Phoned all towns and villages and faxed copy of June 11/96 letter Aug 22/96 EC #9 Reported no response received from Three Hills nor Trochu Aug 26/96 Letter faxed to Three Hills and Trochu requesting response to June 11/96 letter 28. Joint Services June 18/96 Letter to all towns and villages stating revised point service position senior housing equalized assessment, ambulance phase in 50/50 per capita and equalized assessment until Jan 1/2000 at which time a review to determine impact, recreation to be negotiated separately Aug 13/96 CM p 5 Reported Three Hills Trochu Linden and Torrington have agreed to this compromise, Acme and Carbon have not agreed Motion to send letters to Housing Authority and Ambulance advising majority of municipalities which fund these operations have agreed to this compromise and to request ambulance funding changes effective Jan 1/97 Aug 21/96 Letters sent to Kneehill Ambulance & Kneehill Housing Corp (cc towns & villages) 29. Three Hills Recreation June 25/96 Approved 1996 Three Hills recreational grant in the amount of $22,000 00 as an unconditional grant Cheque not issued yet 30. AB Senior Summer Games April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid Committee in their bid to host the 1998 games in Three Hills and area Letter JD /PENDING.DOC 6 �c i a I AdFlk C� C7 PENDING FILES AS AT SEPTEMBER 10th, 1996 sent April 25/96 Reeve Marz also sent letter of support June 25/96 CM p 10, 11 Reported Three Hills successful with their bid Discussion on golf Course Road re possibility of applying dust control on the road prior to the games July 9/96 CM p 8 Reported Three Hills Golf Course applying for CFEP (Community Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games In preparing this grant the golf course had requested the use of the M.D name on the donation list for providing gravel and grader work in the amount of $2,450 00 with the clear understanding this has not been approved by the M.D council 31 Surface Lease Agreement - Bearspaw Petroleum SW 3 30 21 -W4 This 25 year lease agreement will expire Oct 13/95 There is an option in the agreement for a renewal for a further 25 year term Aug 2/96 Letter sent to Bearspaw inquiring about their intentions regarding this lease Aug 27/96 CM p 5 Motion to renegotiate agreement at $2,500 00 /yr with renewal renewal every 5 years Sept 4/96 Letter sent to Bearspaw Petroleum 32. Air and PA System for Council Chamber July 23/96 Motion to have building committee investigate options for a PA system and also a quieter air circulation system for council chambers July 27/96 JCJ memo to Alex Cunningham to look into this matter 33. Mt. Vernon Water Co -op legal bills June 25/96 Motion to prepare draft policy re M.D involvement in public utilities and position of non involvement unless M.D owns the utility Also request to provide Co op with an accounting of receipts and disbursements July 2/96 Letter sent to Co op with an accounting of momes received and disbursed, on behalf of the Co op, by the M.D Net financial position, as of June 30/96 total receipts $6,150 00, total disbursements $8,157 56 net $2,007 56 deficit Also noted final legal billing not yet received July 9/96 Policy adopted July 9/96 Motion to request an appointment at July 11/96 Co op meeting to discuss legal fees Mr Jeffery unable to arrange appointment as Co op s agenda full July 23/96 Motion to update Co op on financial position advise them of Equity water legal costs (total $2,104.84) and that the users of the system are paying these costs and invite the Co op to a council meeting to discuss reimbursement of these net costs Aug 1/96 Letter sent to Co op with financial update, net cash position $3,639 89 deficit and total legal fees paid to date $6,699 88 Extended an invitation for Co op to meet with Council to further discuss this issue 34 Andrew Frere Request re. CN crossing maintenance NE 8- 33 -23 -W4 July 23/96 Motion to send letter requesting CN to have the timbers put back at this crossing location to accommodate request from Mr Frere to access the crossing to get to his property where he has taken out a development permit Aug 1/96 Letter sent to CN requesting the timbers be put back on this crossing and the crossing maintained Sept 3/96 Phoned CN and spoke to Denis Eady He will look into matter JDIPENDING.DOC t t F PENDING FILES ASAT SEPTEMBER 10th. 1996 and get back to us 35. Resource Road Improvement Program June 25/96 CM p 12 - Program announced and motion to have each councillor prepare a listing of possible roads that could benefit from this program July 9/96 CM p 6 Traffic counts requested along with information re volume of transportation and grain on these roads when elevators close July 16/96 AB Trans advised our share of project 20% and ATU share 80 %, maximum $500,000 00 July 23/96 CM p.4 Road priorities determined I" Buffalo Jump Road for 1996 2 °d Linden West for 1997 July 26/96 Applications submitted for Buffalo Jump and Linden West Aug 6/96 AB Transportation sent letter acknowledging applications and will advise 36 Canada Agri Infrastructure Road Program July 9/96 CM p 5 Report of this program and motion to obtain information re grant (road counts road impacts due to elevator closures etc.) July 17/96 JCJ` memo to PWS to obtain information and traffic counts July 23/96 CM p 4 Possible roads eligible for this funding listed and staff to determine eligibility Aug 13/96 CM p 9 Motion to approve Wimborne Road (9 mile project) to be submitted for this funding, subject to meeting criteria Aug 16/96 JCJ memo to PWS Note to PWS to apply for this funding for Wimborne Road project 37. AAMD &C Fall Convention Mon Nov 1 I - Thurs Nov 14/96 Registrations sent into AAMD &C Suites will be on a rotational basis and we will be advised if we can get Suite 9101 as per request of Council Reeves meeting Nov 11/96 Room to be announced Aug 8/96 EC #19 All municipalities to be FAXED week of Oct 22/96, or week earlier for agenda items for Reeve's meeting 38. Waiax/Champion tour July 4/96 EC #8 Mr McCook to get further information July 23/96 CM p 6 Reported this would be a two day tour and agreed should be scheduled after Fall Convention 39. Public Hearing - Redeshmation Don Manning Redesignation Pt NE 24 32 23 W4 August 27/96 at 2 00 P M 40. Dennis Smyth ReQuest for Hook Up Equity Water NW 34- 32 -23 -W4 July 9/96 CM p.3 Mr Smyth requested costs for water hook up and also if he could install water line himself with his backhoe Council confirmed policy additional hook ups to be charged $14,000 00 and approved a motion, should the water line be contracted, Mr Smyth would be welcome to bid on this project July 19/96 Letter sent to Mr Smyth outlining Council's position 41 Buffalo Jump Park JD /PENDING.DOC 8 8 r .i e J LI Ev PENDING FILES AS AT SEPTEMBER 10th, 1996 Aug 13/96 CM p 7 Council discussed possibility of developing park for overnight camping etc Discussed meeting with Carol Haley when she was next at M.D office to further discuss No dates have been set for Ms Haley to come to office Aug 27/96 CM p.4 Noted Glen Wagstaff would be arranging a meeting with Carol Haley MLA when she is next in MD office Sept 4/96 Memo to Glen Wagstaff MD will make arrangements for Glen to meet with Carol when she is next in office, if Glen makes other arrangements to advise office 42. Highway 9 Functional Planning Study Aug 9/96 EC #6 Reported Torchinsky Eng Has been commissioned by AT &U to carry out a functional planning study for the upgrading of Highway 9 from the south limits of Drumheller to dust west of SH 836 (37 0 km) to address vertical and horizonal alignments Aug 13/96 CM p.2 No concerns expressed by council re environmental or otherwise 43. M.D. Flag Poles June 25/96 CM p 12 each plus GST Motic July 9/96 CM p.3 table July 23/96 CM p.2 Aug 21/96 2 flag poles for office Building Comm reported costs for fibre glass poles $1280 00 n to table Agreed to explore option of making own poles Motion to Motion to table until information received Phoned Keith Smith to get prices for 2 flag poles at Keivers and 44. Three Hills Airport Commission Aug 27/96 Cm p 8 Aug 19/96 Airport Commission minutes reviewed and intent of motion regarding water hook up (town and MD be approached to pay 1/3 of the cost of hooking onto Mt Vernon Water system) Motion to table this issue until costs obtained 45. CN Surplus Land Sales June 6/96 EC #5 Recommendation to have PWS contact CN and determine if any surplus lands in MD, owned by CN and for sale would be of any use to MD Aug 20/96 Memo from PWS to Jeri to write letter Aug 26/96 Letter of inquiry sent to CN 46. Bylaw Enforcement Aug 27/96 CM p 5 Re Road bans on local roads Request to obtain information re how many municipalities have bylaw enforcement and of those municipalities that do not how many miles of pavement are in their jurisdictions Sept 4/96 Letter requesting this information sent to AAMD &C 47. MD Flag Donation to Community Centre July 23/96 CM p.2 Motion to donate MD flags to community centres for display inside their buildings Aug 9/96 EC #17 Otto to order twenty MD flags Aug 19/96 Memo to Otto Aug 22/96 EC# Otto reported flag prices have increased from $65 00 to $88 70 each Aug 27/96 CM p.2 Motion to sent letters to all community centres advising, upon request, the MD will donate a municipal flag JD/PENDING.DGC l v PENDING FILES AS A T SEPTEMBER 10th, 1996 Sept 4/96 Letter sent to community centres requesting they advise prior to Sept 30/96 if they want a flag Sept 6/96 Mt Vernon Community Assoc sent a letter advising they would like a flag Sept 9/96 Three Hills Rural Community telephoned and requested a falg 48 Minimum Tax Levy Aug 27/96 EC #12 Recommend this Issue be readdressed at the first meeting in Jan/97 49. Road Problems SH 583 & SH 806 July 23/96 CM p.3 Problems re SH 583 overlay on old pavement structure reported Concerns re SH 806 project expressed as base is very poor Agreed to draft letter and meet with ATU to further discuss Aug 9/96 EC #8 Meeting arranged with Rob Penny to meet with council Oct 8/96 to discuss this matter Aug 13/96 PWS #4 PWS recommends wait for design and other Information re SH 806 before writing letter Aug 27/96 CM p 1,4,5 Comments re road project and SH 806, road ban enforcemnet etc JD/PENDING.DOC 10 1 Q e N PUBLIC WORKS SUPERINTENDENT'S REPORT TUESDAY, September 10, 1996 1 Buffalo Jump and Huxley street are done now We will be doing Hesketh streets as soon as Bauman finishes sod busting down in division #1 on the Jutras road Road crew has completed the Radomske project and moved over to the Aurthurville road There is a little black dirt on the north end of Radomskes' to spread after the crops are cut so we don t loose it in the ditches We have some heavy repairs we will be doing to the east ends of #582 and the Lmden road when the weather clears up this week I went to Starland on August 28th with Gord and Colin to have a look at a project where they used recycled asphalt It entails nulling off old material and stockpiling with a conveyor The road is then rebuilt and two lifts of aggregate are put on, then the milled asphalt is bladed on leaving a surface ready for pavmg The asphalt is used as part of the aggregate structure thus saving gravel I have Torchunsky getting me costmg on millmg and other related costs to see if this would be beneficial to us on SR 806 We would have to weigh out the costs as compared to hauling in extra base We did a little motor work on T -57 The pistons got tired and let loose, so we did an inframe motor job This would be the truck we would move down to the snowplows for the fourth truck (650,000 km) Neil Silver phoned me and was wondering why it was his responsibility to brush along the backslopmg he wants I told him the M.D has only one cat that stays with the road crew and we don't do private work other than three hours with the grader Once he had all the information, he decided he would get back to us if the wants the backslopmg 7 Walker Farms have decided to sign the road agreement for the Authurville project We could hold off on sending them the letter I tried phone Mike Znak and Rob Penny to express concerns about SR837 overlay The road ban in still on at 75% and tested last week When they test a road they do it at the worst spots but when they design for material thickness they design for the average on the best part of the road We will have to drop the 75% ban so the contractors can start work on this project next wee LONNIE MCC-00K, PUBLIC WORKS SUPERINTENDENT 5,52-,/ a1 0%/r7,',�zs �,o• a2. o,- /YI „1,r1G5 o` h 1 J072� SI ” 2 of In "i1)7ad 9cs m&,p 7 PA) s