Loading...
HomeMy WebLinkAbout1996-08-09 Council MinutesEXECUTIVE COMMITTEE REPORT - August 9th, 1996 The Executive Committee of Richard A. Marz and Otto Hoff met on Thursday, August 9', 1996 at the M.D of Kneehill office in Three Hills commencing at 9 10 A.M Also present were John C Jeffery Administrator, Lonnie D McCook, Public Works Superintendent and Jennifer Deak, Assistant Administrator, who recorded the minutes • The following items were reviewed 1- Stewart/High Calibre Ranching Access SE 16 -29 23 -W4 (north east portion) Mr Jeffery reviewed correspondence received from Strike Energy Inc and Mr Stewart regarding the access problem into the north east portion of Mr Stewart's land at SE 16 29- 23 W4 Strike Energy has advised the use of the private lease road in NE 16 29 -23 -W4 is exclusively for the use of the landowner and company employees and consider this issue closed and will have no further discussions or meetings Mr McCook reviewed various options for access to Mr Stewart s land Executive Committee recommends an appointment he made for Mr Ste)vart and High er P -Z y /0A. GF Calibre Ranching to meet )Pith council on August 13196 at 130 P M to further discuss m.av >ES these options 2 Thank you FAX from Larry Konschuk Mr Larry Konschuk has faxed a thank you to council and M.D staff for the courteous and efficient response for repairs to the road SE 5 29 20 W4 ecutive Committee recommends to accept and films frl�x 3 Drainage S1 /2 23 32 27 -W4 (Kientz) �A co of h copy the letter from Mr Paul Vasseur, Office of the Farmer's Advocate of Alberta, to Mr Vern Kientz regarding the above noted drainage problem, has been received The letter states it is not the M.D 's responsibility to clean and maintain the drainage ditch The letter further suggests Mr Kientz discuss his concerns with the adjacent landowner, Mr Landymore, and offer to enter into a cost sharing arrangement with him to maintain the subject drainage ditch for the mutual benefit of both parties F-xecutive Conuiuttee recommends to accept and file. 4 Bob Elliot /Chauvco Resources - road into lease site 13 29 -24 -W4 Mr McCook reported Mr Bob Elliot had contacted him regarding a road an oil company had built on road allowance east of his residence This road did not meet M.D standards Upon investigation, it was noted the Road Committee had inspected this approach on June 27/96 recommended approval of the approach and a letter to be sent to the oil company indicating this approval and also noting if the well proved to be a producer, the portion of undeveloped road allowance must be built to M.D standards Mr Elliot was of the opinion either Mr Hoff or Mr McCook should be able to relax the road standards and approve this road Mr McCook explained to Mr Elliot the procedure required the Road Committee has to inspect the site, make a recommendation for Council approval /refection The company has not yet requested permission from the M.D to built this road F- ecutive Coninuttee recommends to accept and file. 5 1996 Dust Control Program CIMD/Minutc/EC.doc Page 1 EXECUTIVE COMMITTEE REPORT - August 9th, 1996 The advertised deadline for dust control requests has passed One request for dust control has been received from Mrs Jacobson (SW 11 31 22 W4 - 100 ft.) Mr McCook noted Mr Rudy Seidel had also expressed an interest in dust control but has advised not this year It was noted there were insufficient requests to order a truck load of the dust control at the contract price of $1 40 per linear foot Executive Committee recommends a letter be sent to Mrs .lacobson and a notice be placed in the newspaper advising ratepayers, due to lack of requests, the M D will not be involved in coordinating a dust control program this year and any persons requesting this service should contact the dust control company directly. 6. Highway #9 Functional Planning Study Torchinsky Engineering Ltd has been commissioned by AB Transportation to carry out a functional planning study for the upgrading of Highway #9 from the south limits of Drumheller to dust west of SH 836 a distance of 37 0 km The purpose of the study is to review alignment improvements A detailed alignment referral will be forwarded Sept 9/96 with a final report scheduled for Nov 25/96 Preliminary comments have been requested 1 Mr Jim Hanger entered the meeting time 1045 A.M Lr Jeffery noted an appointment had been made for this afternoon PP o with a representative of his project and requested comments other than road concerns from those present No comments were forthcoming ecutive Committee recommends to accept and file. 7 Petroleum Products Buying Group The Petroleum Products Buying Group has now finalized its petroleum negotiations The group has recommended a contract with Imperial oil Ltd Prices will be based on Edmonton rack prices which are adjusted monthly and are published prices The contractor will deliver to the construction site. A comparison of prices indicates, as of July 10/96, the group's contract price for diesel was $0.2430 and the M.D s contract with Federated Co -op was $0.2440 Mr Jeffery has calculated the M.D would save $1,176 50 by purchasing with this group The group will waive its management fees for the first year and the M.D would be able to re tender after this tune if not satisfied Executive Committee recommends to commence its agreement with the Petroleum Products Buying Group for fuel requirements for the M D Mr Hanger left the meeting time 11 00 A.M 8 SH 806 and SH 583 Problems Mr Jeffery reported Mr Rob Penny, AB Transportation had telephoned and arranged to meet with Council on Tuesday, Oct 8/96 at 10.00 A.M to discuss SH 806 and SH 583 construction problems Executive Committee recommends to accept and file. Mr Alex Cunningham entered the meeting time 11 05 A.M 9 Mt. Vernon Water Co -on C: /MD /Minutc/EC.doc Page 2 xep,o20K17)1A 74 ✓ - 0V&e-7.1&5 ,0J7 &K See_ P, aZ of l..E »yes �i > GP,BG d- /�7E. >o 715 P�wA)G �� -rd,- EXECUTIVE COMMITTEE REPORT - AuLyust 9th, 1996 Mr Cunningham reviewed the blueprints for the Mt Vernon water project and the request from the Co op to place the water line pipe to the road allowance ditch It was agreed an agreement with the Co op for this project should clearly state responsibility for future moves due to road construction It was noted the M.D 's current pipeline crossing agreement addresses these aspects Executive Committee recommends Mr Cunningham adopt and revise the current pipeline crossing agreement to address and apply to this water project and presented this agreement .S«P,2 of ms`s to the next council meeting for discussion. Ali noar Mr McCook and Mr Cunningham left the meeting time 1120 A.M 10. Village of Linden recreation grant proposal The village of Linden has forwarded two recreation grant proposals for Council's consideration Facility losses have not been included in these proposals as Linden does not feel this is relevant Executive Committee recommends a copy of these proposals be provided to each councillor and this matter tabled until the next council meeting e- e, g. ww 11. Congratulatory notice - Acme Midget A ball team Executive Comnuttee recommends a notice be placed in the newspaper congratulating Acme Midget A ball team for winning the provincial tournament. t)ow6 llel�� 12 Linden Rubble Pit The village of Acme has requested a meeting date be set with Linden the M.D and Acme to view the Linden site, review problems and propose solutions and alternatives Executive Committee recommends the Solid Waste Committee pick a date for this meeting A6 G/g 13. ASST Technicians and Technologist Day The AB Society of Engineering Technologists will be celebrating its 251" anniversary on September 1 'this year and has requested all councils acknowledge the contributions technicians and technologists make to the community by declaring Sept 1/96 as Technician and Technologist Day Executive Committee recommends to accept and file. 14. ARPA Annual Conference and Energize Workshop AB Community Development and AB Recreation and Parks have entered into a partnership to sponsor the ARPA Annual Conference, on recreation development from Oct 31 -Nov 2/96 at Kananaskis Executive Comnuttee recommends to accept and file 15. Inter municipal cooperation survey The AAMD &C and AUMA have asked KPMG Consulting to assist in measuring the level of inter municipal cooperation and identify keys to successful relationships as well as factors CIMD /Minutc/CC.doc Page 3 N EXECUTIVE COMMITTEE REPORT - August 9th, 1996 contributing to conflict A survey request has been circulated addressing the current status of relationships between neighbouring rural and urban municipalities The Executive Committee reconinientls to accept this surrey as completed by the F, o Committee. F 16. Offer to Purchase Lots 1 -2, Block 2, 5050AK, Swalwell An offer has been received from Mr Barme Court, Swalwell to purchase the above referenced lots It was noted these lots are not owned by the M.D Subsequent to receiving this offer Mr Court came into the offer to amend his offer and was advised the M.D is not the owner of this property and given the current owner's name to contact for further negotiations Executive Conunittee recommends to accept and file. ( /. 17. M D Flay donation to Community Centres The following community centres will receive M.D flags as per July 23/96 motion Crossroads Hesketh Huxley, Mt Vernon Orkney Over the Hill, Sunnyslope, Swalwell Three Hills Rural, Wimborne, Torrington Acme, Carbon, Linden Cultural Centre Trochu and Three Hills Mr Hoff was requested to order these flags from the same outlet as the previous flag order /�`lEro 70, The Executive Committee recommends Mr Hoff order twenty M.D flags Pv� is Z&l,e�—ct 44t4a 1 - 18 Town of Three Hills request to AB Boundaries Commission Mrs Myrna Bauman Deputy Mayor, Three Hills, has requested the M.D sent a letter supporting Three Hills request to have the constituency called `Olds Three Hills Electoral Division ' Executive Committee recommends the M D not support T11ree Hills request but rather request the neiv constituency be called `Mountain Vieiv- Kneehill' to reflect an all encompassing name, the rural orientation of the area and to recognize the hvo rural -!�ee-P• 2 °` m do,2om municipalities that make up the majority of the electoral division 19. AAMD &C Fall Convention The reservations for the fall convention have been sent to the AA D &C The AAMD &C has advised requests for suites are on a rotation basis When all registrations are received from municipalities the AA D &C will advise whether our request for suite #101 can be granted Mr Marz requested all municipalities be faxed on Oct 22/96 or the week earlier, for agenda items for the Reeve s meeting on Nov 11/96 Executive Committee recommends to accept and file. 20. Letter to Mr. Lawrence Pratt re dissolution - village of Torrington A telephone call was received from Mr Lawrence Pratt, Torrington, inquiring about the M.D pursuing the dissolution of the village of Torrington and comments received from a local councillor regarding this issue A letter was sent to Mr Pratt, along with applicable excerpts from the Municipal Government Act explaining the process for dissolution and noting this C: /MD /Mmutc/EC.doc Page 4 EXECUTIVE COMMITTEE REPORT - Au ust 9th, 1996 process requires involvement from AB Municipal Affairs the council and the electors of the involved jurisdiction The M.D could not initiate such a proceeding for the village of Torrington nor any other jurisdiction other than itself Executive Comnuttee recommends a further letter be sent to Mr Pratt, ivith a copy to the . village of Torrington, advising it is not the M.D 's business to interfere in the affairs of otlter,lurisdictions, the only involvement with otlierjuristltctions is in the form ofjotnt services 21. Alberta Political Scan newsletter subscription A complimentary issue of the newsletter `Alberta Political Scan has been received along with a subscription application This newsletter publishes an independent, non - partisan summary of weekly political events in the province Subscription is $200 00 per annum Executive Comnuttee recommends to accept and file. 22. Three Hills Municipal Airport Commission July 10/96 minutes The July 10/96 Airport Commission minutes have been received Messrs Wagstaff and Vickery attended this meeting Funding for the taxiway was reviewed Total funding in place amounts to $118 677 55 which includes commitments of $8,000 00 from the M.D PBI and Three Hills $21,000 00 each and CFEP grant $61,400 00 Executive Conuntttee recommends to accept anti file. 23 Palliser Regional Municipal Services letter re appointment of Director (Interim) Palliser Regional Municipal Services has advised effective August 1/96, Mr Gary Buxton has been appointed to the position of Director /Senior Planner (Interim) by the Board of Directors Executive Conuntttee reconunentls to accept and file. 24. City of Calgary letter re. Prosperity South The city of Calgary has extended an invitation to participate in a session to discuss issues regarding economic development and the future prosperity of southern Alberta This session has been scheduled for Sept 12/96 in Drumheller Executive Conuntttee recommends to accept and file 25. FCM letter re Saguenay and Lac St Jean floods The FCM will be coordinating assistance and contributions from municipalities to help the above noted communities that have been ravaged by floods Executive Committee recommends to accept and file. 26. AAMD &C circular re. economic development database The AAMD &C has advised the Alberta Eco Efficient Communities Initiative (AEECI) has produced a database that provides detailed information on more than fifty successful and innovative actions implemented in communities throughout North America that have cut costs and produced economic benefits This database can be found on the Internet CdMD/Minulc /EC.doc M C� C EXECUTIVE COMMITTEE REPORT - Au ust 9th, 1996 Executive Committee recommends to accept and file. 27. Letter from Recycling Management Board The Recycling Management Board has requested assistance in identifying private tire stockpiles of 1,000 or more tires so that these sites can be registered with the Board Executive Committee recommends to accept and file. 28. Kneehill Community Resource Board (KCRB) ,Tune 25/96 Minutes The KCRB minutes were reviewed Both Mr Hoff and Mrs Lowen attended this meeting The program has been reviewed and proposals approved to redistribute services between the zones The northern and southern zones have been redefined to provide a more equitable distribution of student population between the three family resource workers Linden, Acme and Torrington will now form the southern/western zone and Trochu and Carbon the northern/eastern zone Ms Donna Muth, southern zone worker has submitted her resignation effective Aug 31/96 Mrs Deak further reported Mr Paul Bartel has been lured to replace Ms Muth and will start work Aug 19/96 Executive Committee recommends to accept and file. 29. STARS letter and plaque STARS has sent the M.D a plaque in recognition of its donations to this organization Executive Committee recommends this plaque be displayed in the foyer of the office. CAAMD&C Meetin Mr Jeffery reported Hon Ty Lund Minister of Environmental Protection has confirmed his attendance at the CAAMD &C meeting on Oct 11/96 in Rosebud and shall be attending this function with several of his Regional Directors Mr Jeffery noted he would be unable to attend the CAAMD &C Director s meeting, scheduled for Sept 6/96 at the M.D of Kneehill j and Mrs Deak would be replacing him Mr Marz requested a summary of Mr Lund s career be obtained from his office so that an introduction can be prepared prior to his presentation Mr Jeffery noted he would contact Mr Lund s office and determine what time would be suitable for the Minister to give his presentation It was agreed to allot an hour for this presentation and have the agenda flexible enough to allow more time if required Executive Committee recommends to accept tlus information, as presented and agreed upon. neeting then adjourned time 1 00 P M. assistant Administrator Page 6 fl a F�- Cba'Sc Caa...eH�• L���� `�6�G's►aan� G o o� 7Y /�o9iC� OF N /�c%fq,GS %��7iiJG .SETT