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HomeMy WebLinkAbout1996-08-13 Council MinutesC� 0 M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING - AUGUST 13th, 1996 1 Approval of Agenda 2 Approval of Minutes (require correction) 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS. 9.00 A.M Assessment Review Board see agenda item #13 10.00 A.M Mr Bob Penner see agenda item # 16 2 00 P M Mr Wayne Pedrini AB Parks & Recreation see agenda item # 17 2 15 P M Mr Lonnie McCook, Public Works Superintendent 7 00 P M Kneehill Fire & Ambulance Dispatch see agenda item # 18 GENERAL ITEMS 6 CN Rail letter re request for consolidation of parcels 7 CP Rail letter re Bylaw 1359 Minimum Tax Levy 8 July 23/96 Edited Minutes 9 Joint Services 10 Fire Agreements 11 M.D Flag Poles 12 ASB Councillor member alternate 13 Assessment Review Board 14 Mt Vernon Water Co -op Road Crossing Agreement 15 Linden Rubble Pit 16 Ag Exhibition Group 17 Braconnier Park 18 Kneehill Fire & Ambulance Dispatch TRANSPORTATION ITEMS. 19 Public Works Superintendent Report 20 Road Committee Report 21 Lorrm Baerg access request 22 SH 806 Project North of Linden to SH 583 LATE ITEMS 23 Canada Agri Infrastructure Program (Alberta 1996 97) 1 0 • 49 M D OF KNEEHILL No. 48 COUNCIL MINUTES AUGUST 13TH, 1996 A regular meeting of council was held in the M.D OF Kneehill office 232 Main Street, Three Hills Alberta on Tuesday August 13th, 1996 commencing at 8 30 A.M The following were present for the meeting Reeve Richard A Marc Division Four Councillors Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three Richard M Vickery Division Six M Glen Wagstaff Division Seven Administrator John C Jeffery Jennifer Deak, Assistant Administrator, was present and recorded the minutes Councillor Jim Hanger was absent from the meeting Reeve Marz called the meeting to order at 8.35 A.M Requests were made to add the following items to the agenda 24 St Mary's Health Care Centre 25 Edited minutes Mrs. Lowen moved approval of the agenda with the above noted additions CARRIED Mr Jeffery noted the following motions were erroneously omitted from the July 23/96 minutes Mr Boake moved Mr Dunay's recommendation regarding the 1996 assessment changes on the twenty-two Strike Energy roll numbers, to reflect the Municipal Government Board Order, be approved and further option one, that being the option to reduce each unit by roll number and advise the company, also be approved CARRIED Mr Boake moved a date be set for Tuesday, August 27`x', 1996 at 2 00 PM for a Public Hearing to hear the application from Don Manning to amend the Land Use Bylaw and redesignate a portion of Pt. NE 24- 32 -23 -W4 CARRIED 0 ;7 U11 1 ► 1 C7 1 APPROVAL OF AGM A" W1% I of 1LY.�23/9!e /%iiJJ� S Mr Boake moved approval of the July 23196 minutes with the inclusion of the above noted APPROVAL OF MP motions. CARRIED Mr Jeffery's report was presented Under Pending Report item #7, Wimborne Shop Options, JCJ REPORT Mr Vickery reported he had spoken with Mr Litz who had indicated he was selling his WU4D,E go business and open to offers It was agreed to further discuss this issue with the Public Works Superintendent &!&Z P.aole M.,02" Mr Vickery moved approval of Mr Jeffery's report CARRIED APPROVAL JCJ REPORT Mr Wagstaff moved approval of the accounts presented for payment to -day, subject to APPROVAL OF AccoL s review by the Finance Committee of Councillors Hoff, Marz, Lowen and Vickery. i CARRIED JD/MIN j 0 • r� L • M D OF KNEEHILL No. 48 COUNCIL MINUTES AUGUST 13TH, 1996 The Executive Committee Report was reviewed Under report item #1 Stewart/High Calibre Ranching, Mr Jeffery reported he was unable to contact Mr Dyck to arrange a meeting with the council for to day Mr Hoff advised he had spoken with Mr Stewart and he had indicated he would be attending the council meeting to day Mr Vickery noted the Road Committee had inspected this location A discussion followed on access to properties in creek areas and in the badlands portion of the municipality, where coulees prohibited access It was also noted, in past controversies over road allowances the M.D traditionally and in previous instances had required all involved parties to remove their property and /or livestock from the road allowance It was agreed to table this item until later in the day �1■ MI "M Its " 0 see,lo onF Mr Wagstaff moved council recess to order to hold the Assessment Appeal Board, ASS FOR ASS scheduled for 9 00 A.M to -day AWE& MW CARRIED Mr Hoff moved council do now reconvene. CARRIED PEM61X Time 9 15 A.M The review of the Executive Committee report continued Under report item #5 1996 Dust DEC COM REKRT Control Program a request was made to add Mr George Hope to the list of people CONIT requesting this service It was agreed letters be sent to all parties who had expressed an DUST. CONTROL PROGI WI interest in this service (Jacobson Siedel, Ernst and Hope) advising them that, due to the lack of requests for this service, the M.D will not be involved in co ordmatmg this program and this service should be requested directly from the supplier Western Road Management Mr Wagstaff requested the notice to be placed in the newspaper regarding this matter include the telephone number of the dust control company Mr Wagstaff moved only Spec Crude dust control product be approved for application on DUST. CONTROL Pl MD. roads, the notice to ratepayers regarding this service include the M D 's involvement in preparing the roads for this dust control application and further the dust control company's telephone number also be included in this notice.svR��z CARRIED Under report item #6, Highway 9 Functional Planning Study Mr Jeffery requested any input HIGHWAY 9 FLI CTIONAL regarding concerns environmental or otherwise on the portion of road included in this study, RANNING STUDY noting road concerns, including horizontal and vertical alignments would be addressed No concerns were expressed from those present Under report item #7, Petroleum Products Buying Group, Mr Jeffery noted, in his opinion, the AAMD &C had done a good job of forming this group and negotiating fuel prices PET STS BUYING Under report item #9 Mt Vernon Water Co op Mr Jeffery reviewed the Road Crossing i Agreement For Low Pressure Water Distribution Pipelines, noting the current pipeline M f VERNON WATER crossing agreement had been modified to accommodate for water line installation in the PIPELINE CAMSM flankage of the road rights of way AGPENNT Mr Boake moved to approve this agreement, as presented, as the Public Utilities APPROVAL OF PUBLIC Agreement for Low Pressure Water Distribution Pipelines. UTILITY AGFE34ENT CARRIED It was agreed report item #12 Linden Rubble Pit would be addressed under agenda item #15 Under report item #18, Town of Three Hills request to AB Boundaries Commission, it was agreed copies of the M.D 's letter to the Commission be forwarded to all towns and villages in the municipality Mr Wagstaff moved approval of the Executive Committee report. JD /MIN 2 Seep 9di0 ev in'W'fg= H ,�: l�h,�•� s: MI 1 :' a- [to ;� :' • • • • M D OF KNEEHILL No 48 COI AUGUST 13TH, 19' A short recess was held from 9 40 A.M until 9 50 A.M A group of sixteen ratepayers entered the meeting Mr Jeffery reviewed the July 31/96 letter received from CP Rail regarding Bylaw #1359 and the minimum tax levy and requesting this minimum levy be removed and the actual tax amount be levied It was reported the M.D of Rocky View has a minimum assessment levy and the M.D of Foothills has a minimum tax levy the same as Kneehill It was noted there was nothing wrong with the policy of minimum tax and there was the option to change the minimum rate in future years Mr Alan Becker noted he was now paying $74 00 more taxes because of the minimum levy and because of M.D road diversions Mr Becker also noted he had lands that could not be consolidated and one tax roll number that he felt should be consolidated and would be further investigating this matter Hr Hoff moved the Executive Committee further investigate this issue of minimum tax flUBW OF WNDW T levies and bring a recommendation back to council. BYLAW TO DEC MW CARRIED Mr Marz welcomed those present noting Mr Bob Penner had arranged this appointment with council to discuss the proposed Agri Plex issue Mr Penner was then invited to make his presentation Mr Penner thanked council for scheduling the time for this group to meet with them and express their concerns Mr Penner advised Mr Ed Miller had been appointed spokesperson by the group Mr Miller then addressed council, noting the main concern of the group was the proposed Agri Plex The Agri Plex proposal was initiated by clubs and the original request was for a $15,000 00 tent structure The $30,184 00 dedicated by the M.D to this project should not be spent on the project It is the opinion of the group present to day that the M.D should not be involved and should promote the use of existing facilities and maintain roads, hospitals, ambulance, fire and land development issues A plebiscite should be held approving any monies spent outside these listed areas The second concern of this group are the roads in Division 2 the crown of the roads have been lost and the shoulders trap water, the Grainger Road, south to Highway 99, is impassable Mr Marz thanked Mr Miller for presenting the group's comments and invited further comments from those present The following comments and concerns were expressed by various members of the group the $30,184 00 should be used to buy grader blades and improve the roads the M.D should not get involved with new facilities, existing facilities are under economic strain and the M.D should support these existing facilities how many dollars have been spent supporting the operations of existing facilities - the initial request was for a $15,000 00 tent type structure, why has it ballooned? the M.D should not facilitate the groups who want this facility should do the work mistakes have been made in the past regarding recreational facilities, let s not make another it appears, from reading the minutes, the M.D is encouraging this proposal to go ahead and proceed that s what is wrong If there is a need for such a facility someone would be willing to come forward and prove it could fly council s commitment for $30,184 00 should not have been made so early in the game it should have been the last step three pure bred breeders have advised a facility such as this proposal, located on this side of Highway 2 would not fly it needs to be on the other side of Highway 2 a lot of pure bred sales are being held on farms because of the rental costs for these types of facilities the point of the group's meeting with council is to get government where government should be - the M.D should make a precedence and say `No' to a new facility and put their money into existing facilities if a group wants something bad enough they will find a way to get it, if you work for it you will appreciate it and use it more JD /MIN 3 0 /p. M ������.r. N If �'�I. Ca .7 n u e M D OF KNEEHILL No 48 COUNCIL MINUTES AUGUST 13TH, 1996 The M.D responded to these comments with the following in the past, if the M.D had taken a more proactive role, perhaps there would not be so many arenas and recreation facilities duplicated in the M.D with most of these located in the region of the M.D where there is the least population volunteer groups tend to access public funds to initiate projects and then when monies run short approach the municipality for funds there is a lack of long range planning and vision in such ventures the M.D felt it wanted to be involved with this proposal in the beginning to ensure long term planning was addressed and such a proposal would be economically viable and operate without incurring deficits and requiring financial support from the M.D the M.D s role as facilitator to the Agri Plex group is to help the group steer away from potential problems the $30 184 00 was approved "in principle' if council feels the group s proposal does not meet criteria the monies would not be contributed to the project the M.D is facilitating the group to accommodate a request from a group of citizens This is no more nor no less than council has done with other groups and other requests one of the reasons the Agri Plex group approached council was because it could not deal with the arenas, the rental charges are too much and there are time limits when they can be used (only between April and September) a Steering Committee formed to identify needs and wants and gather information so that informed decisions can be made No decisions have been made yet, the committee is still exploring various options the M.D involvement, as a facilitator to the Agri Plex group, is to steer away from potential problems and long term costs someone has to be more involved in the long term outlook Mr Marz noted the letter published in the local newspaper by James Main and Lorene Cunningham projected a negative view of this proposed Agri Plex Mr Marz further noted he was at a loss to understand why an Ag Society would not want to be involved in an agricultural venture when it appeared to be involved in everything else, one Ag Society has been involved in purchasing signs for the village of Linden Mr Marz noted this is public funding It was further noted the Three Hills Ag Society has provided funds towards skating in Elnora, funds to purchase an instrument for the Three Hills School band which is a new saxophone and, according to the school principal, exclusively used by Grant Cunningham Mr Marz noted, from these examples given, it was clear these Ag Societies have not set priorities Mr Main noted the reason the article was placed in the newspaper was that the Three Hills Ag Society was never approached regarding this proposal, the request went from $15,000 00 tent type facility to a huge amount Mr Main stated he had received several calls regarding this proposed Agri Plex and had placed the ad in the newspaper to get a response he was neither for nor against the proposal Mr Main further noted regarding the instrument purchased by the Ag Society for the Three Hills school, this purchase was in response to a school request for money for band instruments and that his daughter, along with another student also play this instrument it is available for any student to use. Mr Marz indicated this was not his understanding from the information received from the school principal Mr Darcy Penner requested some clarification, noting the Acme Ag Society had been notified on short notice of the Steering Committee meetings and asked if any conclusions had been reached regarding the use of the building Mr Marz noted the Steering Committee was in the process of gathering information, including suggestions for various uses, and there was not sufficient information yet to establish size uses etc Mr Marz further noted the M.D was trying to promote energy efficiency, a facility that would not have an operating deficit, a self sufficient operation with a net zero operating cost Ulm al DISCUSSION RE AG SOCIETI ,0 «( ^ 6d W Mr Wagstaff noted the Trochu area held a plebiscite when building its pool and is still paying for the pool to day He cautioned care should be taken with plebiscites if one were held to COWEWS RE day, probably the Trochu pool would not be built as there is a pool in Three Hills Mr PIFBISCMTB Vickery noted the contributions the M.D has made towards recreational facilities since 1965 exceed one million dollars JD/MIN 4 C: • M D OF KNEEHILL No 48 COUNCIL MINUTES AUGUST 13TH, 1996 Mr Penner noted he hoped council has the sense to sort out pipe dreams Mr Marz noted this was what council was trying to prevent, council had a responsibility to the public Mr Penner added that council should talk to ratepayers before making decisions Mr Marz noted no decisions regarding this proposal have yet been made there are two councillors on this Steering Committee to ensure long term vision is addressed A question was asked regarding the M.D 's involvement with the Three Hills arena project Mr Marz noted the M.D did not support phase one of the project as it did not agree with the replacement of the structure Phase two involves the dressing rooms and floor replacement, which the M.D supports and will be providing machinery and manpower towards The contractor cost for the work the M.D is going to do in phase two amounts to $46,000 00 It was noted the town had contributed $170,000 00 to phase one and $30,000 00 to phase two of the project Mr Marz noted the M.D had responded to the Agri Plex group the same way it would respond to any other group It had probably been more stringent with this group as it was not supporting a facility that would have an operating deficit and require support Mr Marz noted the Agri Plex group s request was dealt with the same enthusiasm as the Mt Vernon water group After months of facilitating this group and obtaining and gathering information and consultation, Council felt the Mt Vernon group s conditions were not in the best interests of the municipality and declined to finance the project It was noted Council strives to deal fairly and afford equitable opportunities to everyone Mr Miller proposed council adopt a policy dust to facilitate the Agri Plex group and not be accountable financially to this venture Mr Marz noted this was already done the funding commitment of $30,194 00 had to meet criteria, the proposal had to be agricultural related and operate without a deficit The discussion shifted to the condition of the roads in Division 2 A comment was made that the money for Division 2 should be given to the residents and they could look after their own division they are paying taxes and the gravel and grading is not being kept up Mrs Lowen noted the rains have delayed a lot of road maintenance A comment was made about the Division 2 grader and that Mr Sowerby has told ratepayers he sits there until he hears from the office he has advised ratepayers he can't go on a road when the road is being used because Miller is silaging It was noted the roads are disgraceful and need addressing so we don t lose them Mr Becker noted the Planning Committee allowed a feed lot on an unpaved road Grainger Road needs addressing Mr Miller noted he started the feedlot in 1980 Mr Becker noted he is not against the feedlot, but because of oil activity and the feed lot the road needs addressing Mr Becker stressed the need for road structure and indicated he felt the area was getting shorted Mr Vickery noted taxes are 26% agriculture based Mr Ward noted look at where oil activity is and spend money there Mr Miller noted grade, put crowns on roads - this would go a long way Mr Taylor noted there is a need for bridges in the southern portion of the municipality bridges that can handle farm machinery The Lone Pine Creek has only one bridge Mr Penner thanked council for its time to hear these concerns and requested they consider these comments Mr Marz noted there was a committee that would bring the groups concerns to the Agri Plex Steering Committee Mr Marz thanked the group for attending the meeting and expressing their concerns The group left the meeting time 11 30 A.M Under agenda item #8 July 23/96 edited minutes it was agreed Mrs Lowen and Mr Marz edit these minutes Mr Jeffery reviewed the point services and the responses from the urban centres to the M.D 's June 18/96 letter proposing a compromise as follows Senior housing funding to continue to be based on equalized assessment Ambulance funding to be phased from equalized assessment to a per capita basis Effective Jan 1/96 to be 50% per capita and 50% equalized assessment and to remain at this calculation until Jan 1/2000 at which time tlus will be reviewed to see how the jurisdictions have been impacted Recreation funding to be negotiated as a separate issue to accommodate those jurisdictions still having problems with the M.D s recreation position The town of Three Hills and Trochu along with the villages of Linden and Torrington have agreed to this compromise Acme has advised its position JDINIIN 5 !11 y. .t 1 021. U1 N1 Ti • • n LJ M D OF KNEEHILL No. 48 COUNCIL MINUTES AUGUST 13TH, 1996 remains unchanged, that being Senior housing and Ambulance on equalized assessment and JOINT SERVICES recreation to retain previous funding Carbon has advised it is opposed to any changes in the ambulance funding, agrees with Senior Housing funding based on equalized assessment and agree with Recreation to be negotiated as a separate issue Mr Marz moved the meeting go "in camera. " CARRIED Mr Marz moved the meeting go "out of camera. " AV"t- 1 11X117 The meeting recessed for lunch 11 55 A.M. until 1 05 P M. The joint services discussion continued Mr Vickery moved letters be sent to the Senior Housing authority and the Kneehill Ambulance Society advising the majority of municipalities which fund these services have agreed upon a compromised funding proposal, that being Senior Housing to continue to be funded based on equalizer) assessment and Kneehill Ambulance funding to be phased from equalized assessment to a per capita basis Effective Jan 1196 to be 50% per capita and 50% equalized assessment and to remain at this calculation until .Ian 112000 at which time this will be reviewed to see how the ,jurisdictions have been impacted CARRIED UNANIMOUSLY It was noted copies of these letters would be sent to all towns and villages Mr Vickery discussed the possibility of conducting an urban and rural survey to obtain a consensus of the entire area with regard to point services It was noted all issues would have to be fully explained so informed decisions could be reflected Messrs Dave and Jim Stewart and Mrs Ruth Stewart entered the meeting time 1 30 P M Mr Marz welcomed the Stewarts to the meeting, noting High Calibre Ranching could not be contacted to attend to day s meeting Mr Marz reviewed the access problem into SE 16 29 23 W4 noting the motion approved was to send a letter to both involved parties requesting they stay off the road allowance Various options to gain access to the north east portion of this quarter section were discussed including the option of the landowner requesting a texas gate Mr Stewart updated council on recent happenings including a visit from the RCMP Mr Stewart noted he had problems communicating with the owners of High Calibre as one family member owns the land, another the livestock on the land and another member manages the farm operation Mr Stewart noted he had placed a gate across the road allowance and High Calibre had placed a lock on this gate Mr Stewart also reported hay bales and cattle were using a portion of this road allowance It was noted the road allowance is public and access cannot be denied It was also noted, several road allowances have fences across them, but when a dispute arises regarding the fence or access, the M.D requests the removal of the fence Mr McCook, public Works Superintendent entered the meeting - time 2 15 P M Mr Boake moved hand delivered letters be given to all parties involved in this dispute, giving thirty days notice to remove obstructions from the road allowance, east of 21 and through 16- 29- 23 -W4, and to contain livestock and property from entering the said road allowance and further twenty four hours notice be given to the applicable party to remove the lock from the gate across the road allowance. CARRIED It was agreed to include a letter to the farm manager, obtain legal counsel prior to delivering these letters and also to advise Constable Smith Drumheller RCMP of these events JD/NIIN 6 " IN CAM' O C. M 0% fl' "1'I 14 �1 11RBNV/RU2Ai- RRVEY MMPS & MRS NG 'ea.�� MM7►t "•1:E. ..., PWS INTO MATING P', 1 ' I Owl M /1-�-11z" fro A zel-r • i is • M. D. OF KNEEHILL No 48 COUNCIL MINUTES AUGUST 13TH, 1996 The Stewarts left the meeting time 2.30 P M. SfONARfS OUT OF Mr Wayne Pedrini District Manager, AB Parks Service, Badlands District Office, entered the WAYNE PEMINI meeting time 2 30 P M Mr Marz welcomed Mr Pedrini introduced those present and invited Mr Pedrim to address council Mr Pedrim advised he had requested this meeting to further discuss the M.D 's July 2/96 letter regarding their concerns with the transfer of Braconmer Recreation Site Pt SW 20 31 23 W4 Mr Marz noted council had expressed concerns over the sell back agreement specifically the $1 00 buy back clause Under the terms of the buy back clause should events happen that gives ownership back to the province, no provision is made for any investments the M.D has made in this park It was noted the M.D was exploring the possibility of providing water to the park location through a water co op venture and this investment would be approximately $14,000 00 It was also noted, shortly after assuming responsibilities for this park, the Health department had contacted the M.D to advise a provision, under the Health Act is for overnight camping facilities to provide water on site Previously, water was hauled to this site and stored but sewage had been dumped in the cistern The M.D had reacted to this matter by removing the handle to the water pump and requesting a waiver to the regulations as it was looking into a regional water system hook up Mr Marz noted it was council s opinion if the province wanted to give the financial responsibility of the park away, transfer title to the M.D and the M.D be responsible for the operations and operate this site as a park as long as it was feasible to do so then should these terms not be agreeable with the province it could retain title and operate this area Mr Pedrini advised the disposition of lands by the provincial government is regulated by the Public Lands Act which states any lands disposed of at a loss must be done under the terms and conditions as proposed for Braconnier Park Mr Pedrim further stated it is not an option for the government to continue to operate this park as funding for this site has been cut The only option should the M.D not want to assume ownership, under the terms and conditions as set our by legislation, would be to close the site In similar cases, sites have been closed the lands reclaimed all facilities removed and the lands and turned back to AB Transportation and Utilities who would hold the land as vacant crown land It was noted the lands would not be turned over to private individuals the area was small and not economically viable A discussion followed on the possible development of Buffalo Jump Park and providing overnight camping and trail rides Mr Pedrini noted the province had declined these activities at this location because of the access road into the park and because of liability Mr Pedrini recommended this issue be brought up with the MLA In closing Mr Pedrini asked if the M.D would be willing to operate Braconnier Park until the end of the season, that being September Council agreed to do so Mr Marz thanked Mr Pedrini for meeting with council to discuss and clarify this issue and advised council would get back to him if there were any changes to the original letter regarding this matter Mr Pedrini thanked council for the opportunity to meet and discuss this issue and left the meeting time 315PM A short break was held from 3 15 P M until 3 25 P M A discussion followed on investigating the potential of developing Buffalo Jump Park It was agreed an appointment be set up with Ms Carol Haley, MLA on August 23/96 when she would be at the M.D office. Mr Marz indicated he would not be available on this date and requested Mr Wagstaff meet with Ms Haley Mr Jeffery left the meeting and returned momentarily to advise Ms Haley s schedule had changed and she would not be coming to the M.D office on Aug 23/96 and no alternative date had yet been set Mr Boake moved the MD. continue to operate Braconnier Park until the end of this year's season unless otherwise advised by the provincial government. CARRIED Mr McCook presented the Public Works Superintendent report Under report item #4, SH JD /MIN 7 0, 1 `MIi1 1 � 1NAYNE PEDRINI Wr DISCUSSION RE DEV BUFFALO JUP PARK T,- r EN; C k I D. OF KNEEHILL No 48 COUNCIL MINUTES AUGUST 13TH, 1996 806 construction concerns, Mr McCook recommended the preliminary design and core samples be undertaken and this information reviewed and presented to AB Transportation A discussion followed on extending the SH 806 north project from SH 583 south to the correction line a further 1 '/z miles south The finished top width of this project was discussed it was noted SH 583 has an 11 metre finished top and SH 806 south of Linden has a 10 metre finished top It was agreed this could be discussed along with the project financing with Mr Rob Penny, AB Transportation, when he meets with council in October Mr Hoff left the meeting time 3 45 P M Mr Vickery requested traffic counts on this project Mr Boake reported he had received a request from Mr Lorrin Baerg to move his temporary approach abutting SH 806, at SW 29 30 25 W4 700 ft south This is to accommodate a business that has purchased a lot from Mr Baerg A discussion followed on the village of Linden service road south of Mr Baerg's lots and it was noted this service road is only on the town's portion of land and not dedicated past this point Mr Hoff re entered the meeting time 3 55 P M Mrs. Lowen moved to table this approach request until more information is received from the village of Linden and Mr Baerg CARRIED Mr Jeffery reported Mr Lorrin Baerg had inquired whether the SH 806 road project would be going by his house where he is planning to put in a weigh scale (SE 30 30 25 W4) and if so he would like this scale located beside the highway and would like to meet with council, after harvest, to further discuss Mr Boake moved the SH 806 Linden north protect, from SH 583 south to the correction line, be extended approximately a further 1 % miles with a rebuild and that Torchinsky Engineering undertake the necessary testing and requirements CARRIED Mr McCook noted he would be looking into costs and doing cost comparisons regarding the Wimborne shop options Mr Wagstaff moved to table this item CARRIED Mr Vickery discussed the comments, received earlier in the meeting from Mr Stern and Mr Miller regarding the performance of the Division 2 grader operator Mr McCook noted last May similar concerns had been expressed by Mr Lloyd Penner which were followed up and the grader operator spoken to Mr McCook noted there is a time and place when the grader should be on the road and at times this grader operator has already graded a mile of road by 6.30 A.M Mr McCook advised council he would investigate the concerns and comments and report back to council It was also noted the Road Committee had travelled the Grainger Road south last Wednesday and found it alright Mr Vickery moved approval of the Public Works .Superintendent report. CARRIED The August 7/96 Road Committee Report was reviewed Mr Marz requested further information and clarification regarding item #14, Francis Simpson, Equity water NW 6 32 23 W4 Mr McCook noted the main water line goes across this property the trench was filled in but now the dirt has settled The solution is to level off the area and seed it It was also noted no compensation for the main line on this property was paid Mr McCook noted he would like to receive a letter from Mrs Simpson before JD /MIN 8 • :1. 1 Ono 14ZI I 1 611 O , 7► 1 Z,C r1 0' 1711It :��� 1 .. 0 HOFF INTO MEETING APPqR�Y�p —i —REQUEST AARU I /—.>7d 4e, ^14 A&4fif4 •ITT 1 ,- 1 G.:J� : ll x.11 � ►1, 9i 806 LINDEN NTH- PRWEL7 1177 ���� 7 �wecwasKy PWS TO DO COST OWARISM RE Se 'a !oF/* u0r6i IONJ WDrBW S" U TI06 TABLED DIV 2 ROAD CUCEANS .xe P, 5 of /YJ,,,,v7ES APPROVAL OF PWS f►'!i�c +bic�" FLI 0 C7 M D OF KNEEHILL No. 48 COUNCIL MINUTES AUGUST 13TH, 1996 addressing these issues A discussion followed on the responsibility of the project and the passing of the project responsibilities from the utility department to the public works department Mr Wagstaff moved approval of the Road Committee report. APPROVAL OF ROAD CARRIED C" UOU Mrs Lowen moved the meeting continue past 4 30 P M APPROVAL TO CUMNJE CARRIED Mr Jeffery reviewed the Canada Agri Infrastructure program and the criteria required for CANADA AMI_ INFRA' these road projects Some of the criteria and priorities include roads impacted by rail line abandonment, grain terminals and processing facilities, intensive livestock, nummum 100 PRMW vehicles per day and 25 trucks per day The projects will be cost shared 1/3 by the municipality and 2/3 by the government to a maximum of $500,000 00 and have to be tendered, but the M.D can bid Mr Jeffery reviewed the road projects listed at the last meeting as possible candidates for this funding comparing how each project met the criteria for funding It was noted the Buffalo Jump and Linden West road projects had been submitted for Resource Road funding It was noted, initial analysis indicates the Wimborne Road (9 mile project) appears the most eligible project to meet this program funding criteria. Mr Wagstaff moved the nine mule Imborne Road project be submitted for funding under APPROVAL" TO S H4IT the Canada Agri- Infrastructure Program, subject to this project meeting the criteria of this MW ROAD PMM FOR MA AM 1WM program funding CARRIED Mr Marz reported the St Mary's Health Care Centre had invited Mr Wagstaff and himself to ST PPRy,S HEALTH participate in their third annual golf tournament with net proceeds being donated to the CARE IWITATION & hospital operations and have also requested the M.D support this event scheduled for Aug REKST 17/96 APPROVAL TO DONATE Mr Vickery moved the M D donate $100 00 to the St. Mary's Hospital golf tournament and that Reeve Man and Councillor Wagstaff attend this function on behalf of the TOUMMM municipality ,- A6 q W CARRIED Mrs Lowen requested an alternate council member be appointed for the Agricultural Service Board (ASB) It was noted these meetings are usually followed by a Parks Committee meeting and it would be convenient to have the same council members on both committees Mrs. Lowen moved Mr Wagstaff be appointed as the alternate councillor member on the G W ESTAFF APPOINTEl; Agricultural Service Board CARRIED Mrs Lowen advised the next ASB meeting has been scheduled for Aug 21/96 commencing at 9 00 A.M Mr McCook left the meeting time 5 00 P M. PWS WT OF M=NG Mr Vickery moved the meeting continue to S 15 P M [am: 1 1 Mr Jeffery reviewed the Linden Rubble Pit file, reporting the concerns reported by the attendant, Mr Don Henry These concerns include the burning pits that require repairs, a fence around the perimeter, trees to be planted and the grass area needs leveling and cutting A discussion followed on the condition of the burning pits It was noted the Acme had requested a meeting with Linden and the M.D to review the burning pit problems and find possible solutions Mr Jeffery noted the attendant receives a minimum of twenty loads JM /MIN 9 APPROVAL TO CONTINUE IQU 1V Sae p,2 0 C7 M. D OF KNEEHILL No. 48 COUNCIL MINUTES AUGUST 13TH, 1996 maximum of sixty loads per day and requires all three burning pits to be operational to handle LINDEN R ISLE PIT this volume Mr Jeffery also noted additional temporary employees may be required to CONCERNS undertake the work to address these concerns Mr Marz requested the office check into the Three Hills transfer site as it does not accept REQl1EST TO C ECK mattresses nor sofa as they are too big These articles have been refused at the Three Hills MIREE HILLS DWING site Concerns were raised that refusing such items may lead to people disposing of the items ICI J in coulees and ditches A discussion followed on the possibilities of installing an incinerator at the proposed transfer DISCl1SSIGN RE site on the Schmautz Pit lands and possibly making this a joint venture with the County of Mountain View It was agreed to approach Mountain View to discuss this proposal Mr Vickery noted the sign at Torrington transfer site requires repairs 'rte' Mrs Loiven moved, until solutions are resolved regarding tills site, the burning pits at the Linden transfer site be repaired, a page wire fence be installed around the perimeter of APMAL TO ADDRESS this site, trees planted and further this work be undertaken as soon as possible. CDCERNS LINDEN CARRIED 11 )A',,o Z' 116>'o.A-1 RUKE PIT 141 ok-t 7 A."e- Mr Hoff requested an addendum to the July 9/96 minutes page 3 regarding the request for waiver of subdivision fees NW 31 28 23 W4 The addendum should reflect an error in the reporting of this matter; the sentence indicating what the proceeds from the subdivision and sale of the parcel would go towards is a misunderstanding and does not accurately reflect the landowners comments Mrs Deak apologised for this misunderstanding and noted the minutes would reflect this correction Council then recessed for supper time 5 15 P M When council reconvened at 7 00 P M the following people entered the meeting Town of Three Hills representatives Mr Kevin Edwards, Mr John Boxma, Mr Bob Robertson, Mrs Myrna Bauman Mr Darcy Neufeld, Mr Arlin Koch and Mr Jack Ramsden Village of Acme representative Mr Wendall Hannah Village of Linden representative Mr Darwyn Moon Town of Trochu representatives Mr Tom Laubman and Mr Lawrence Hogg Kneehill Ambulance Service Mr Rmus Onus Kneehill Fire & Ambulance Dispatch Mrs Brenda Christie, Ms Karin Barg and Mrs Carolyn Cunningham Red Deer E911 Service Mr Gordon Stewart Three Hills Capital newspaper Mr David Nadeau Mr Marz welcomed those present, noting council had extended an invitation to all towns and villages to further discuss and review the 911 service and the option of having the Kneehill Fire and Ambulance Dispatch operate this service Mr Marz noted both Three Hills and the M.D had been approached by this group and inquired whether the other towns and villages had received the presentation from this group Mr Laubman advised Trochu had only received a letter from Kneehill dispatch was looking favourably towards 911 and wanted more information from the dispatch group Mr Moon reported Linden could see the validity of 911 service however, it could also see a duplication of services and preferred to spend monies supporting local enterprises Mr Hannah noted Acme was of the same opinion as Linden preferred to support local dispatch and favoured Calgary 911 service over Red Deer Three Hills reported, like other jurisdictions, it too had mixed feelings and would also like to see this service be provided locally Mr Marz requested costs for providing the 911 service Mr Stewart reported the Red Deer service depends on the level of emergency service required For call answer service the cost is $0 86 per month per telephone line Additions to this service would require a price quote Mrs Christie reported the Kneehill dispatch had no definite costs at this time to provide 911 service What would be required to provide this service would be a Centrex system, which would be supplied by AGT and would be conditional upon having one central location that would be manned twenty four hours per day The dispatch service would have to purchase a JD /MIN 10 No>�o + G'a2REG7,� 911 DISCUSSION i Cr • M D. OF KNEEHILL No 48 COUNCIL MINUTES AUGUST 13TH, 1996 telephone, computer, call log machine, printer and other office equipment The cost of the Centrex system is included in the $0 86 per month per phone line - $0 42 goes towards this system and for AGT to maintain records and a data base, $0 37 would be collected for the 911 DISCUSSION 911 service and $0 07 charged by AGT to handle the account Mrs Christie advised there were currently seven dispatchers in the Kneehill service of which five were certified dispatchers The need, down the road, to pay the volunteer dispatchers to man a centrally located dispatch station was discussed along with the possibilities of paying other volunteer emergency sectors such as ambulance and fire A discussion followed on the possible costs to have a paid 911 dispatch service in the area Mr Stewart noted the $0 86 per month line per line service offered by Red Deer includes confirmation of location link with dispatch and telephone support until the emergency service arrives on scene Mr Stewart further noted the County of Mountain View and all urban centres within, the County of Red Deer and all urban centres within except Bowden, and the city of Red Deer and possibly the M.D of Clearwater are all signed onto the Red Deer 911 service Further discussion continued on options, costs, service and obstacles with providing dispatch to the Trochu fire department Concerns were raised regarding the future of the local dispatch should a decision be made to sign with Red Deer An option of having the central dispatch in a municipal office and manned by staff during office hours to cut costs was also discussed It was agreed further information and costs needed to be determined before decisions could be made In response to questions it was reported the Red Deer dispatchers receive $15 00 per hour, M.D of Foothills pays $6 00 /hr on a per diem basis to its volunteer dispatchers Mrs Bauman noted given the location of the local service and the availability of jobs, especially for women, it would probably not be difficult to find people to dispatch An hourly rate of $8 00 per hour was discussed and cost projections estimated Mr Marz proposed the administrators of the jurisdictions gather all the pertinent information AUGNISTRATORS TO regarding this service and present their findings to their council so an informed decision can be determined Mr Marz further noted, to expedite this process Mr Jeffery could gather the RE 911 SERME information necessary to prepare cost comparisons and estimates UMUC Mrs Lowen moved the meeting adjourn Time 8 30 P M Nz / r T JDVMIN JCJ TO PREPARE RI CARRIED ADJ RMff M' n 2pA dmi trator 11 0 n JOHN C JEFFERY REPORT July 24w, 1996 to August 13th, 1996 REPORT. Balance Forward $ 30 00 1 Pending Items see attached report Balance Forward $ 30 00 CORRESPONDENCE. 1 July 22/96 Direct Deposit Mobil Oil - well license $848 00 2 July 15/96 AB Gazette 3 July 15/96 AB Municipal Financing Corp letter re AMF appointments 4 July 17 & 24/96 Municipal Highlights (copy given to each councillor) 5 July 10/96 FCM Communique (copy given to each councillor) 6 Summer 1996 issue of Uplink newsletter 7 July 1996 issue of David Thompson Health Region New Trails newsletter 8 Spring/Summer issue of `The Source information on the AB Gov't market 9 Summer 1996 `The Open Door' newsletter from Mayor Al Duerr to the community 10 Spring 1996 issue of Municipal Business Canada newsletter 11 Summer 1996 `On Track Tire Recycling newsletter 12 Spring 1996 Wood Le Bois magazine 13 1995 1996 CNIB Annual Review 14 Employment Opportunity Town of Turner Valley Public Works Foreman 15 Employment Opportunity Town of Bonnyville - Water Treatment Operator I 16 Employment Opportunity Town of Stettler Secretary Treasurer 17 Employment opportunity - Athabasca Regional Recreation & Community Learning Board Program Coordinator 18 Conference advertising B C Aviation Council 19 Seminar advertising How to design eye catching brochures, newsletters, ads, reports 20 Seminar advertising The Exceptional Assistant 21 Conference advertising Natural Gas Transportation Opportunities & Competitive Factors 22 Workshop advertising Calgary Fire Dep t Stress Management, Peer Support 23 Seminar advertising How to be a Successful Team Leader 24 July 23 3 0 & Aug 6/96 Highway 21 News 25 July 24, 31 & Aug 7/96 Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Hanses, Harold J Farm residence 2 Lobe Clayton Steel grain bins 3 Varga, Steve Mobile home 4 Callaghan, Don & Pat Mobile and porch 5 Zacharuk, Brian j Machine (Farm) Storage 6 Belt, Ralph Metal clad building (50x110) 1 SW 5 30 23 W4 $50 000 00 SE 24 30 -24 W4 $36,00000 NE 30 30 22 W4 $24,00000 NW 16 34 24 W4 $60,00000 NW 24 29 21 W4 $20 000 00 NE 1 32 24 -W4 $50,00000 r P v EA • JOHN C JEFFERY REPORT July 24 , 1996 to August 13th, 1996 7 Graham, Susan NW 16 34 23 W4 Addition to mobile home (24x24) $15,00000 8 Wilton, Randell NW 10 29 23 -W4 Mobile and porch $70 000 00 9 Dedul Steve & Joanne NW 24 29 24 W4 Single family dwelling $123 000 00 10 Isaac, Ron NW 27 30 25 W4 Shed (40x70) $12 000 00 11 Boyd, Jackie SW 17 28 23 W4 Home Occupation Dried Flowers 12 Trochu Lions Club c/o Tom Laubman NE 18 33 23 W4 2 Signs $ -- 13 Three Hills Golf Club SW 2 32 24 -W4 & NE 34 31 24 W4 2 Signs (6'x8') $ - 14 Schmidt, Ben A NW 2 34 -24 W4 House addition $35,00000 15 Trochu Golf & Country Club NE 31 32 23 W4 Sign (4'x8') $ - - 16 Gran, Sheri NE 29 30 25 -W4 Home Occupation Bed & Breakfast 2 0 11 C PENDING FILES AS A T A UGUST 13th, 1996 1. A &A Paving Ltd May 9/96 EC #46 Recommend letter and bill for 75% of legal costs be forwarded to Min of Transportation Legal fees paid to Ballem McDill $21,076 80 plus GST $1,474 81 for total of $22,55161 In process of preparing letter requesting 75% of legal fees be reimbursed Aug 9/96 Letter sent to Hon Robert Butch Fischer, Minister of Transportation requesting 75% of legal costs. 2. Assessment Review Board May 28/96 Motion date for Review Board set for Wednesday, August 14/96 commencing at 9.00 A.M July 19/96 Received appeals from Chauvco Resources (1 roll number), Tarragon Oil & Gas Co (5 roll numbers), and Grad and Walker (2 roll numbers) Date of Review Board changed to Tuesday, Aug 13/96 commencing at 9.00 A.M 3. CIS Autocad Mappinz ProLram Nov 21/95 Motion to purchase parcel mapping data. Feb 13/96 Motion to table Palliser Regional Mun Services proposal to update parcel mapping until consultation with Mountain View Mar 5/96 Letter outlining proposal to Mountain View May 3/96 Herman Epp phoned and is agreement to purchase base maps from AAMD &C July 17/96 Meeting arranged with Starland, Wheatland, Mountain View and Kneehill for Aug 22/96 at Didsbury Parkland County to give GIS presentation along with Heuristech Consulting Ltd Jul 19/96 AAMD &C have advised parcel mapping proposal to purchase township maps from the province for $50 00 each has not transpired AAMD &C will be negotiating with new entity for this purchase 4. Allen Dick, Swalwell - Water and Sewer honk up request May 22/96 Water hook up estimate $4,465 00 May 29/96 Now wants sewer estimate also Alex has provided Waiting to hear back from Mr Dick 5. Inter Municipal Assessment Department Jun 11/96 Motion draft agreement to be prepared John is looking after and getting input from other involved jurisdictions July 5/96 Meeting Kneehill, Starland and Wheatland Consensus reached re terms and draft agreement to be prepared July 9/96 Agreement prepared Request to provide councillors with draft July 17/96 Invited assessment partners to GIS meeting see item #5 July 23/96 Motion approval of draft agreement for one year period Aug 1/96 Letters sent to all partners advising Kneehill has approved this agreement 6. Green liihts for volunteer firefighters May 28/96 Motion to have letters sent to all towns and villages in M.D requesting their input regarding this issue, especially their comments on cost, implementation, monitoring and liability Awaiting responses JD /PENDING.DOC n U E �1 E PENDING FILES AS AT AUGUST 13th, 199G July 23/96 Mr Marz reported the Red Deer Radio Station had reported the Red Deer Fire Chief was not in favour of these green lights, noting the public does not pay attention to flashing red lights and by having green lights the drivers of these vehicles may have a false sense of securityand the number of emergency vehicles on the roads will increase July 23/96 Kneehill Fire & Ambulance Dispatch when asked for an opinion on this issue, Ms Brenda Christie noted she did not agree with green lights there are 50,000 accidents per year in north America involving emergency vehicles, the chances are ten time greater for an emergency vehicle to have an accident Ms Karin Barg concurred with this opinion adding there are far too many emergency vehicles at emergency scenes 7 lVimborne Shop options April 23/96 Motion to have Rick Vickery investigate possibilities and options to rent Mr Litz's shop and report back to Council June 11/96 Motion to table until further information obtained 8. Cash in Lieu /Municipal Reserves May 28/96 Motion for municipal reserve allocation with school authority to be based on M.D representation on school board (3/8 (37 5 %) x 25% of reserves) Letter sent to school board for their opinion 9. Gilt Line Farms Ltd - Insurance Claim Feb 13/96 Motion to table claim pending further information No further information received yet (Dec 27/95 accident Linden East Road) Aug 9/96 Received July 10/96 letter from insurance company advising this claim has been closed on a no claim basis ** *Recommend file this item * ** lo. Steve Enghsh - Insurance Claim Mar 6/96 EC# 17 Recommendation to accept and file pending further information No further information received (accident Feb 26/96 Twshp Rd 35 -0/Rge Rd 25 -0) 11. Linden Rubble At Jan 23/96 Motion to table pending Mr Boake's investigations into possible land purchasing to expand the site May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting) 12 Weich Shop Rent/Lease Mar 21/96 EC #30 Still advertising the building for sale or lease May 28/96 Dean Wolf Auctions inquired about purchasing building Haven t heard back from him. July 16/96 Jason Cottier requested key to show shop to prospective client No reponse back from Jason 13. E 9 -1 -1 Emeruency System June 11/96 Motion approved recommendation to go with Red Deer dispatch and letters sent to all towns and villages in M.D urging them to do likewise July 9/96 CM p.2 Mrs Lowen reported she had spoken with Mr Dusty Poxon, mayor of Carbon, who has expressed an interest in having a meeting to review this JI)MENDING.DOC ppLE�7�Q �RVScr� cam, 7,�.:� 1 . /", s os M141res K PENDING FILES AS AT A UGUST 13th, 1996 issue July 23/96 Fire & Ambulance dispatch met with council to express concerns with dispatching 911 through Red Deer Motion to have towns and villages meet with this service on Aug 13/96 at 7 00 P M 14 Hamlet Water Billing- - Town of Three Hills May 14/96 Motion - town of Three Hills proposal to do water billing accepted Letter sent to town advising currently installing water meters and will inform when installations completed July 9/96 CM p.2 Reported contractor has indicated project will be finished by fall Council agreeable with this timeline 15. 1996 M.D. Christmas Party May 14/96 Motion Xmas party to be held Fri Dec 13/96 at Three Hills Community Centre and all volunteer ambulance and firemen to be invited Council to arrange entertainment Lori Wildeman will be sending out invitations to volunteers and informing staff later this year July 9/96 CM p.2 Mr Hanger reported Mrs Lori Wildeman arranging entertainment and booking a local group from Trochu Lori has made these arrangements ** *Recommend file this item * ** G /SA P 16. AAMD&C Petroleum Products Buying Group July 25/95 Motion approved to participate in this group buying Various correspondence since then but to date, not yet operational we are still purchasing petroleum from Linden Co -op July 9/96 CM p.2 Mr Jeffery reported this group should be operational by July 16/96 Aug 9/96 Group has contract in place Executive Committee recommending M.D go with group as financially benefitting 17. Nchnzautz Pit S %220-32-26-W4 Apr 23/96 Motion approved rental of lands to Rick Liebel from May 1/96 Apr 30/97 for total of $9,000 00 with $5,000 00 payable May 1/96 and $4 000 00 payable Nov 1/96 Jun 6/96 EC #17 Carrying on with plans for relocation of Torrington Rubble pit to this location and water table testing to be done (Survey has been completed and MPC proceeding with subdivision) 18. Pubhc & School Library Amakamation Possibilities Mar 12/96 Motion to sent letter sent to Golden Hills Regional Div Regarding possible amalgamations May 9/96 EC #38 Golden Hills acknowledged letter and referring to their boards for feedback May 23/96 EC #10 Ibid 19. Lots 9 -12, Block 1, Plan 7015, EF limborne (former lumber yard) M.D has acquired these lots through tax forfeiture Buildings were demolished and removed from lots Lots advertised for sale Mar 12/96 Motion to leave the property listed for sale for a further year and not list with any realtor JDIPENDING.DOC ii 0 El U u PENDING FILES AS AT A UGU.S'T 13th, 1996 20._ _Gaetz Cemetery Access Road -,Section 12- 33 -27 -W4 June 13/95 Motion to negotiate the purchase of a rod length in width, from the owners of NW 12 33 27 W4 to widen the road into the cemetery 21. Oster Hill -South of 1- 33 -26 -W4 TwP Rd 33 -0 Rge Rd 26 -0 July 25/95 Accident reported at this intersection and Road Committee requested to investigate signage Aug 18/95 RC #3 Road Comm Recommended letter to AT &U proposing a turn lane and slow traffic lane Oct 19/96 EC #21 AT &U Acknowledged M.D 's letter and advise they will be looking Into matter Have received no correspondence since 22. PRFA Regional Mountain Vieiv/Kneehill Water Study Sept 12/95 Motion to request PFRA look into possibility of regional Mountain View/Kneehill water study Letter sent no response Note PFRA is currently undertaking a Kneehill water study 23 Bleriot Ferry - transfer from AB Transportation June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U looking at transferring Bleriot Ferry JCJ requested Ivan keep us informed nothing further reported July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about this matter 24. 1997 Employee Day Monday, March 1011997 Feb 22/95 EC #8 Recommendation to have Ms Cyndy Stevenson (speaker at 1996 Prov Ag Service Board presentation) come and give presentation on `building a positive workplace' at 1997 employee day Letter sent and engagement confirmed 2_5. Cross Boundary Garbage Dumping Feb 27/96 Motion (in response to request from Mr Bill Purves- Smith, Custom Woolen Mills, to use Linden Transfer Site) to propose and agreement with Mountain View to allow ratepayers to use neighbouring jurisdiction s transfer sites, conditional upon ratepayer requests Letter sent to Mountain View no response June 28/96 Mountain View advised council has approved our proposal Will be drafting up an agreement July 9/96 CM p.2 Mr Boake Inquired about an arrangement with Beiseker & Rocky View It was agreed to wait and react only when a request is received 26. Red Deer Rwer Corridor Integrated Management Plan John knows all about this and advises it has to go to another public hearing July 17/96 JCJ memo no change yet, public hearing then a final draft to come 27 Braconnier Park June 25/96 Motion to advise AB Environment M.D willing to take over park and assume ownership for $1 00 without any stipulations or conditions (Council concerned re sell buy back agreement) July 10/96 Acknowledgement received from AB Environment re M.D s letter This letter being forwarded to Natural Resources Service, Parks Program, for a JD /PENDING.DOC 4 E 0 PENDING FII,E,S AS AT A UGU.ST 13th, 1996 response 28. Ann Walesky Second Approach Request SE 20- 31 -25 -W4 June 25/96 Approved second approach subject to meeting policy requirements and owner paying costs and conditional upon agreement that when SH806 re done only will be one approach Into this quarter that will give access to both the cultivated and pasture portions 29. Fire Agreements June 25/96 Tabled pending responses from towns and villages re June 18/96 joint services letter (see pending item #37) 30. Invoicine for Structural Fires May 28/96 Reported this issue had been brought up at the Mayors and Reeve s meeting by Mayor Joyce McDonald Linden Motion that a recommendation be put forth to all towns and villages that fire calls to structural fires be invoiced Letter sent to all towns and villages July 18/96 No responses back Phoned all towns and villages and faxed copy of June 11/96 letter 31. Joint Services June 18/96 Letter to all towns and villages stating revised joint service position senior housing equalized assessment ambulance phase in 50/50 per capita and equalized assessment until Jan 1/2000 at which time a review to determine impact, recreation to be negotiated separately 32. Three Hills Recreation June 25/96 Approved 1996 Three Hills recreational grant in the amount of $22,000 00 as an unconditional grant 33. AB Senior Summer Games April 9/96 Motion to send a letter of support to the AB Senior Summer Games Bid Committee in their bid to host the 1998 games in Three Hills and area Letter sent April 25/96 Reeve Marz also sent letter of support June 25/96 CM p 10, 11 Reported Three Hills successful with their bid Discussion on golf Course Road re possibility of applying dust control on the road prior to the games July 9/96 CM p 8 Reported Three Hills Golf Course applying for CFEP (Community Facility Enhancement Grant) for upgrading the camping area in preparation for the 1998 games In preparing this grant the golf course had requested the use of the M.D name on the donation list for providing gravel and grader work in the amount of $2,450 00 with the clear understanding this has not been approved by the M.D council 34 Surface Lease Agreement - Bearspaw Petroleum SW 3 30 -21 -W4 This 25 year lease agreement will expire Oct 13/95 There is an option in the agreement for a renewal for a further 25 year term Aug 2/96 Letter sent to Bearspaw inquiring about their intentions regarding this lease M /PGNDING.DOC 7 .3uus w '..wcl �v£s�.,�a �aFtwscs 11 E PENDING FILES AS AT A UGU.S 3_5. Air and PA System for Council Chamber July 23/96 Motion to have building committee investigate options for a PA system and also a quieter air circulation system for council chambers July 27/96 JCJ memo to Alex Cunningham to look into this matter 36. Mt. Vernon Water Co -op - legal bills June 25/96 Motion to prepare draft policy re M.D involvement in public utilities and position of non involvement unless M.D owns the utility Also request to provide Co op with an accounting of receipts and disbursements July 2/96 Letter sent to Co -op with an accounting of monies received and disbursed on behalf of the Co -op, by the M.D Net financial position, as of June 30/96 total receipts $6,150 00, total disbursements $8,157 56 net $2,007 56 deficit Also noted final legal billing not yet received July 9/96 Policy adopted July 9/96 Motion to request an appointment at July 11/96 Co op meeting to discuss legal fees Mr Jeffery unable to arrange appointment as Co op s agenda full July 23/96 Motion to update Co op on financial position advise them of Equity water legal costs (total $2,104 84) and that the users of the system are paying these costs and invite the Co op to a council meeting to discuss reimbursement of these net costs Aug 1/96 Letter sent to Co op with financial update net cash position $3,639 89 deficit and total legal fees paid to date $6,699 88 Extended an invitation for Co op to meet with Council to further discuss this issue 37 Andrew Frere Request re CN crossing maintenance NE 8- 33 -23 -W4 July 23/96 Motion to send letter requesting CN to have the timbers put back at this crossing location to accommodate request from Mr Frere to access the crossing to get to his property where he has taken out a development permit Aug 1/96 Letter sent to CN requesting the timbers be put back on this crossing and the crossing maintained 38. Resource Road Improvement Program June 25/96 CM p 12 - Program announced and motion to have each councillor prepare a listing of possible roads that could benefit from this program July 9/96 CM p 6 Traffic counts requested along with information re volume of transportation and grain on these roads when elevators close July 16/96 AB Trans advised our share of project 20% and ATU share 80 %, maximum $500 000.00 July 23/96 CM p.4 Road priorities determined 1 " Buffalo Jump Road for 1996 2nd Linden West for 1997 July 26/96 Applications submitted for Buffalo Jump and Linden West ID Aug 6/96 AB Transportation sent letter acknowledging applications and will advise 39. AAMD &C Fall Convention Mon Nov 11 Thurs Nov 14/96 JD /PENDING.DOC PENDING FII ES AS AT A UGUST 13th. 1996 Registrations sent Into AAMD &C Suites will be on a rotational basis and we will be advised If we can get Suite #101, as per request of Council Reeves meeting Nov 11/96 Room to be announced Aug 8/96 EC #19 All municipalities to be FAXED week of Oct 22/96 or week earlier for agenda Items for Reeve's meeting 40. Waiax /Champion tour July 4/96 EC #8 Mr McCook to get further Information July 23/96 CM p 6 Reported this would be a two day tour and agreed should be scheduled after Fall Convention 41. Public Hearing Redesignation Don Manning Redesignation Pt NE 24 32 23 W4 August 27/96 at 2 00 P M 42. Insurance Claim Feb 29/96 M Maerz 91 Dodge pick up July 10/96 Insurance company advised claim has been settled Paid $448 83 collision and $1,242 40 P D A.Adam r -� 43. Insurance Claim June 7/96 - John Tupper - backed into T P July 17/96 Insurance company advised claim has been settled with payment to Ken s Electric (vehicle that was damaged) In the amount of $413 45 JD /PENDING.DOC 7 PUBLIC WORKS SUPERINTENDENT'S REPORT TUESDAY, AUGUST 13, 1996 1 The road crew has moved over to the Radomske project from Painters 0 4 0 We will be starting the final chip seal coat on the Buffalo Jump road today We m� the contractor redo seven approaches and clean up the slopes better last week on road committee I've sent applications in for the Resource Road program In talking with transportation they felt the Buffalo Jump would work in for the 1996 season if it met all the criteria. The second choice was the Linden West road The Agri Road Program is quite a bit more complicated with respect to designs haul quantities and project estimates I couldn't get all the information together or designs ready in time for the 1996 season We have until October I believe to send all the information in for the 1997 construction season With regards to writing a letter to AT & U about concerns with #806 from Linden north The more I look into this I feel we should wait for the design, see what meets alignment, core the road, and do a visual, this way we have all the information to back up our request for cost sharing with AT & U The more solid information we have the better prepared we are to back up statements with facts It's going to boil down to dollars and cents and we should be ready to back up our concerns Once again I m going to state, that with the year we've had not all the fobs on the list are going to get done this year We're trying to do blade grades first that have residents, ditch work etc will be done as time permits We're also trying to repair our secondary system and chip seal roads which takes time LONNIE MCCOOK, PUBLIC WORKS SUPERINTENDENT I Fa see /0.7f8 of /YI „�olEs .7 0 C •. MUNICIPAL DISTRICT OF KNEEHILL No 48 1996 ASSESSMENT REVIEW BOARD - August 13th, 1996 The 1996 Assessment Review Board of the Municipal District of Kneehill #48 was held at the M.D of Kneehill office 232 Main Street, Three Hills Alberta on Tuesday, August 13fl', 1996 commencing at 9.00 A.M The following members of the Assessment Review Board were present Council Members Richard M Vickery, M Glen Wagstaff Otto Hoff and Robert E Boake Council member James Hanger was absent John C Jeffery, Municipal Administrator and Clerk of the Court Edward M Dunay, Assessor Jennifer Deak, Assistant Administrator and recording secretary Also present Councillors Marylea Lowen and Richard A Marz Mr Hoff moved Mr Vickery be appointed as Chairperson of the Assessment Review Board CARRIED Mr Dunay reviewed the complaints to the Assessment Review Board and the following motions made 1 Roll #6413210 04 07 29 21 W4 Chauvco Resources Ltd c/o Newell Smelski Mr Boake moved to concur with the recommendations of the assessor that the machinery and equipment assessment, in the amount of $34,560., be removed CARRIED 2 Roll #6217000 07 10 34 24 W4 Grad & Walker Resources c/o Newell Smelski Mr Wagstaff moved to concur with the recommendations of the assessor that the machinery and equipment assessment, in the amount of $11,070., be removed CARRIED 3 Roll #6221050 10 19 34 24 W4 Grad & Walker Resources c/o Newell Smelski Mr Hoff moved to concur with the recommendations of the assessor that the machinery and equipment assessment, in the amount of $18,840., be removed CARRIED 4 Roll #6000007 08 34 29 22 W4 Tarragon Oil & Gas c/o Newell Smelski Mr Boake moved to concur with the recommendations of the assessor that the machinery and equipment assessment, in the amount of $1,905,450., be reduced $70,110. To $1,806,778 and the improvement assessment, in the amount of $267,420., be reduced $13,730. To $253,690 5 Roll #6402120 Tarragon Oil & Gas JD /MIN /ASSRVBD Page I 08 -18 32 22 W4 c/o Newell Smelski CARRIED MUNICIPAL DISTRICT OF KNEEHILL No 48 1996 ASSESSMENT REVIEW BOARD - August 13th, 1996 Mr Wagstaff moved to concur with the recommendations of the assessor that the machinery and equipment assessment, to the amount of $23,970., be removed CARRIED 6 Roll #6000060 08 19 32 22 W4 Tarragon Oil & Gas c/o Newell Smelski Mr Vickery moved to concur with the recommendations of the assessor that the machinery and equipment assessment, to the amount of $31,780., remain unchanged CARRIED 7 Roll #6001080 16 31 32 22 W4 Tarragon Oil & Gas c/o Newell Smelski Mr Hoff moved to concur with the recommendations of the assessor that the machinery and equipment assessment be reduced $29,390. And the building assessment, in the amount of $7,540., be removed a JIM 0 3 Roll #6402060 04 18 32 22 W4 Tarragon Oil & Gas c/o Newell Smelski Mr Boake moved to concur with the recommendations of the assessor that the machinery and equipment assessment, in the amount of $2,845,200., be reduced $7,840 to $2,837,360 and the improvement assessment be increased $15,200., from $323,010 to $338,210 ✓Ir Dunay then advised the Board there were no other complaints dr Hoff moved the Assessment Review Board adjourn 'he Assessment Review Board adjourned time 9 15 A.M /MIN /ASSRVBD ge 2 CARRIED '.1 c B h N O U O _ 1 N w c N V) 1 1 3 .O b C cti U Q C v o' qtr] n, O .'3 O a w O C O O U .0 L y l G. �c a� U C 4) ,D U 4-1 c N �I C C° w O O Cj U '(y O MI 5 a- Q) QJ :7 C C O O 00 iJ W � 0 zu H A LC) T ` a O� 0 0 Qc N oC ct h- M 'b4 4- 0 U C 0 N U C b a E v_ Q J r J ° 0 0 0 0 o CM 0 0 0 0 t J LO O CC) d' n .- G) LO M N CO U M ._ � M O M t ^ N I Z I N fII IIaJ a� °) O E TJ m c C cn S_ rn rn L �+ a) O d E o a) 0) rn E 00 C c • -) ro ^ c o E <- v o 0 OL M Ql O M — a) 0 0 -O J-� W n a)M -0 -0O + Z U N M N M (0 4_ C U LO 010 r- 4-) (1) ^ os > CC) i' C O Z O >> 4- >> 4- u 0 = ro C O a) O O Wz 0 O a� °) O me o a��t N - cam, CIO D7C N a) O N C ., E rC3 =3 p W ! zm a) mC C O7 co C ro (D ro E .a NOS (a � N �j tT C— O E ~ E N U S_ = 025 O N O b> > .. 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