HomeMy WebLinkAbout1996-07-23 Council MinutesLl
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M.D OF KNEEHILL #4
AGENDA - COUNCIL MEETING - J
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Bank Reconciliation and Cash Comparison Report
5 Accounts Payable
APPOINTMENTS
930A.M
1 15PM
200PM
230PM
GENERAL ITEMS.
Mr Lonnie McCook, Public Works Su
Mr Andrew Frere see item #10
Public Hearing see item #24
Kneehill Fire & Ambulance Dispatch
6 1996 AAMD &C Fall Convention
7 Strike Energy/MGB Appeal Options for adjustments
8 Huxley Community Association request
9 Inter Municipal Assessment Agreement
10 Andrew Frere Railway crossing, Trochu
11 Purchase of M.D Flag Poles
12 Editing of July 9/96 Minutes
13 Mt Vernon Water Co -op
14 Kneehill Fire & Ambulance Dispatch
TRANSPORTATION ITEMS.
15 Public Works Superintendent Report
16 Resource Road Improvement Program
17 Canada Agri Infrastructure Program (Alberta 1996 97)
18 AA D &C Petroleum Products Buying Group
19 Lorrm Berg approach request
20 Paul Van Doren et al request /recommendations
21 Walax/Champion Facility Tour
LATE ITEMS
22 Crop Compensation Policy and Review Clause
23 Ditch Cleaning and Backsloping Request Div #7
PUBLIC HEARING
24 Marlene Sinclair NW 8 29 24 W4
25 Need to set public Hearing date to amend Land Use Bylaw
re Don Manning Pt NE 24 32 23 W4
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M D OF KNEEHILL No. 48 COUNCIL MINUTES
JULY 23rd, 1996
A regular meeting of council was held in the M.D OF Kneehill office, 232 Main Street, Three
Hills Alberta, on Tuesday, July 23rd, 1996 commencing at 8 30 A.M
The following were present for the meeting
Reeve Richard A Marz
Division Four
Councillors
Marylea Lowen
Division One
Otto Hoff
Division Two
Robert E Boake
Division Three
James M. Hanger
Division Five
Richard M Vickery
Division Six
M. Glen Wagstaff
Division Seven
Jennifer Deak, Assistant Administrator, was present and recorded the minutes
Reeve Marz called the meeting to order at 8 35 A.M CALL TO ORDER
Requests were made to add the following items to the agenda ADDITIONS TO AGENDA
23A. Scentless chamomile
11 Include flags for community centres under this agenda item
14 Include 911 report with this agenda item
Mr Boake moved approval of the agenda with the above noted additions APPROVAL OF AGENDA
CARRIED
Mr Boake moved approval of the .July 9196 minutes. APPROVAL OF KNUTES
CARRIED
Mr Jeffery's report was presented Under report item #3 AAMD &C letter re convention JCJ REPORT
resolution process, it was agreed to accept and file Under pending item #8, green lights for AN4)w RESOLUTION
volunteer firefighters Mr Marz advised the Red Deer radio station had reported the Red PEM
Deer Fire Chief was not in favour of these green lights for volunteer firefighters noting the
public does not pay attention to flashing red lights and by having these green lights the drivers CRV LIGHTS FOR
may have a false sense of security and the number of emergency vehicles on the roads will VOLUNTEER FIRE]I
increase Mrs Deak noted the updates to the pending files and also those pending files that
would be closed and filed 6� m°`""�
Mr Wagstaff moved to accept Mr Jeffery's report, including the pending items report. APPROVAL JCJ REPORT
CARRIED
Mr Vickery moved approval of the .June 30196 bank reconciliation and cash comparison APPROVAL im BANG
reports, as presented RECD CIALTION
CARRIED CASH REPORTS
Mrs. Lowen moved approval of the accounts presented for payment to -day, subject to APPROVAL- OF AICOl1HTS
review by the Finance Committee of Councillors Hoff, Marz, Hanger and Vickery
CARRIED
Mrs Deak distributed draft agendas for the AAMD &C Fall Convention noting the
Convention is scheduled for Nov 11 14/96 in Edmonton All councillors, except Mrs
Lowen, indicated they would be attending with their spouses and all councillors, except Mr
Boake, indicated a preference for non smoking accommodations. Mr Marz requested if
possible he have the same room as last year meeting room #101 Mrs Deak reported the
Reeves meeting had been scheduled for Nov 11/96 at 3 00 P M at the Coast Terrace Inn
(room number to be announced later) Mr Marz advised the information regarding the
preparations for the Reeve's meeting would be in his filing cabinet
SAP. �OF,�iv� l3/q� %�,�JTES ho�/�oyoni3 L�mi� >F� /iJ- .OrJ>�S
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M. D. OF KNEEHILL No 48 COUNCIL MINUTES
JULY 23rd, 1996
Mr Boake moved to accept and file.
CARRIED
Mrs Deak reported the Huxley Community Association had requested the road running north
of the hall and curling rink be temporarily closed July 27 28/96 The community will be
hosting a family slow pitch tournament and there will be a lot of small children in this area
This road was also closed during last year s tournament
Mr Hanger moved to approve the request from the Huxley Community Association
CARRIED
Mr and Mrs Dave Stewart entered the meeting time 9 05 A.M
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APPROVAL OF REQl1FST
MR & MRS STBAK
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Mrs Deak distributed the draft agreement for intermunicipal assessment services along with INIMUICIPAL
the July 5/96 meeting minutes The terms of the agreement were reviewed
Mr Hanger moved to approve the terms of this draft agreement for a period of one year APPRDVPL OF A/G
CARRIED»
Mr Boake reported the Building Committee was currently investigating the costs for the M.D FLAG POLES
M.D shop to make the required flag poles for the municipality
Mr Vickery proposed each community receive a municipal flag to hang inside their facility FGRcammumy
alongside the federal and provincial flags It was noted the life expectancy of a flag, flying � 6
outdoors, is approximately one year and it was agreed any flag donation should specifically
state the flag is for the interior of the building Mr Hoff noted the cost for a municipal flag is
approximately $65 00
Mr Vickery moved M.D of Kneehill flags be donated to all the community centres within APPROVAL TO DONATE
the municipality for display inside the facility building M.D RAIGS TO
CARRIED
Mr Boake moved to table the flag pole item until the Building Committee has the required FLAG POLES TABLID
information
CARRIED
Mr Boake moved the finance Committee members edited the July 9196 minutes for EDITED .ILLY 9/%
publication in the newspaper NNNE
CARRIED
Mrs Deak reported on the July 15/96 correspondence received from the Mt Vernon Water
Co op including the draft membership application and draft bylaws The letter to the
members notes the Co op will be going to tender in the next couple of weeks and if the
tenders fall within the budget of $14,000 00 per hook up the construction process will begin
The Co op has also arranged financing at the Three Hills branch of Parkland Savings & Credit
Union Ltd It was noted the M.D is currently in negotiations regarding the transfer of
ownership of Braconnier Park from the province to the municipality and, given these
circumstances, could not commit the park to water hook up at this time An inquiry was
made as to what the Airport Commission was doing about this proposed water project An
inquiry was also made regarding the legal fees incurred in this issue and a request made to
obtain the total legal fees incurred in the Equity water project It was agreed to obtain the
information regarding the Airport Commission and the legal fees and further discuss this
matter later in the day
Mr. Boake moved to table this agenda item until later in the day.
CARRIED
Mr Lonnie McCook, public Works Superintendent entered the meeting time 9 30 A.M.
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Mr VEMM WATER
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M D OF KNEEHILL No. 48 COUNCIL MINUTES
JULY 23rd, 1996
On behalf of council Mr Marz welcomed Mr & Mrs Stewart to the meeting
Mr Bert Dyck High Calibre Ranching entered the meeting 9 35 A.M NR. DYCK, HIGi
CALIBNE -RAMNG
Mr McCook introduced all those present and reported he had met with Mr Stewart on July INTO FFMIC
3/96 to review his problem of access into the north portion approximately 35 acres, of S.E
16 29 23 W4 A creek separates the northern portion of this quarter and previously Mr
Stewart gained access to this northern portion via a private road on the adjacent owner s land, ACCESS PROBLEMS I
NE 16 29 23 W4 The ownership of the NE section has since changed and the new owner SE 16-29--Z3-40
High Calibre Ranching, has secured the gate to their private road and refuse to give Mr
Stewart a key Mr McCook further reported he had spoken with Mr Bert Dyck, High
Calibre Ranching, who has advised he is willing to give the key, on demand, but not willing to
give unlimited access Mr Marz invited each party to address council Mr Stewart stated the
private road is to a Tarragon Lease and in the past years he was allowed access to his
property via this road Mr Dyck stated he did not want a feud with his neighbours, he felt he
was improving the property and was currently fencing the lands A previous incidence with a
horse inuring itself travelling over a texas gate on this road had caused the owners to obtain
legal advice which led to the current status of the road being locked and only the land owner
and the leasee having a key This situation eliminated any potential liability actions The
aerial photographs of this location were reviewed and Mr Marz noted there was access to the
quarter the M.D s responsibility was to provide access to the property, which it did
therefore access to a portion of the quarter section was a private matter Mr Marz inquired
what the expectations were of council in this matter Mrs Stewart noted it was access to the
northern parcel of this quarter Mr Stewart requested council to trim the banks on the road
allowance so the creek could be used as a crossing to access the parcel Mr Vickery noted
Tarragon should be included with these negotiations Mr Marz requested input from Mr
McCook regarding a possible creek crossing at this location Mr McCook noted, because of
the water volume placing dust gravel would be futile The Stewart s agreed the least cost to
the taxpayer to resolve this issue would be to negotiate a key for the private road in the ME
quarter Mr Marz inquired if those present would be agreeable to the M.D arranging a
meeting with all parties, including Tarragon to discuss this matter All present agreed to this
arrangement
Mr Boake moved the Public Works Superintendent arrange a meeting with the Road A/G TO HAVE METING
Committee, Mr and Mrs. Stewart, High Calibre Ranching and Tarragon Oil & Gas Co.
Ltd to further discuss and negotiate access into the northern portion of the SE 16- 29 -23- RE ACCESS MIN
W4
CARRIED 4�mp�o /PrJ.s
Mr and Mrs Stewart and Mr Dyck thanked council for their time and consideration and left
the meeting A short recess was held from 10.00 A.M. until 10 20 A.M f1F MF TS j DYCK OUT
The Public Works Superintendent Report was presented Under report item #2, it was agreed
Mr McCook and Mrs Deak prepare a draft letter to AB Transportation bringing to their
attention to the concerns regarding the problems related to the crackfiller and structure of the
old pavement on the SH 583 project and possibly other secondary road projects It was noted
the base on SH 806 could cause similar problems to those encountered on SH 583 where the
old pavement broke underneath the paver along with some mat tearing A discussion
followed on the SH 806 the condition of the existing asphalt, the options of overlay or base
and pave, widening requirements and costs
It was agreed to draft a letter and make an appointment to meet with AB Transportation
either when they will be in the municipality or at the Fall Convention
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Mr Wagstaff requested a review of policy 13 10(7), Crop Compensation, noting he had CROP CU4EMSATION
encountered problems with landowners who were reluctant to sign road construction POLICY
agreements because of the crop compensation price which is $230 00 per acre A discussion
followed on the compensation paid to landowners when doing road projects and the benefits
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M D OF KNEEHILL No. 48 COUNCIL MINUTES
JULY 23rd, 1996
derived by these landowners by having improved roads Current policy provides a total of
$455 00 per acre compensation, $230 00 per acre crop compensation, $175 00 per acre
borrow pit and $50 00 per acre general land damages The rising prices of crops were also
reviewed along with the diversity of types of crops in the municipality and the need to
continue to review this policy annually
Mr Wagstaff moved to increase the crop compensation policy 13 -10(7) from $230 00 per
acre to $250 00 per acre effective and retroactive for all 1996 road construction projects.
CARRIED
Mr McCook reported the Penner project was complete except for some clean up and the
crew would be starting the Radomske project
Mr Boake moved approval of the Public Works Superintendent report
CARRIED
Mrs Deak reviewed the correspondence received regarding the Resource Road Program
which detailed the purpose funding eligibility, criteria and prioritization of the projects It
was noted the M.D s cost sharing will be 80/20 with the province and the deadline for 1996
projects is Aug 1/96 Mr Marz requested each councillor provide his /her priority project so
that staff could determine if it fit the eligibility and criteria requirements for this grant The
following projects were listed Linden West, Buffalo Jump, SH 575 south of Grainger,
Sulphur Plant Road , the Wimborne Road, Carbon East Road Seed Plant Road north Mr
Marz next requested consensus from council as to the priority status of these listed road
projects It was agreed Linden West and Buffalo Jump were the two priorities and also
agreed to submit the Buffalo Jump Road for 1996 funding, as the project was already
underway, and the Linden West for 1997 funding
Mr Hanger moved the priorities for the Resource Road Program should be firstly, the
Buffalo .lump Road project for 1996 followed by the Linden West Project and further
applications for funding under the Resource Road Program be submitted for these projects
and staff determine if the criteria and eligibility requirements would be met for the
projects listed as possihilities for this funding
CARRIED
The Canada Agri Infrastructure Program (Alberta 1996 97) was next reviewed It was agreed
to use the same projects as listed for the Resource Road program for the staff to determine
eligibility and which project best fit what programs criteria
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Mr Wagstaff moved the same road project priorities, as listed for the Resource Road ROAD PRIORITIES FOR
Program, with the addition of the Elmer Meding project, be used for possible funding
under the Canada Agri Infrastructure program and staff to determine which project fit the PROWM
eligibility and criteria requirements best for each program.
CARRIED
Under agenda item # 18, AAMD &C Petroleum Products Buying Group Mrs Deak reported
the price comparisons had been received on July 22/96 and no review of this information had
yet been made
PEfROLIIM PRODlM
BUYING 0MYTAMM
Mr Hanger moved to table this item until the next meeting �a 9PkL
CARRIED
Mr Hanger reported circumstances had changed regarding his request for a leave of absence
and he would not be requiring this leave
J RqM LEAVE OF
Mr Hanger moved to nullify and rescind his previous motion requesting a leave of
absence.
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M D OF KNEEHILL No. 48 COUNCIL MINUTES
JULY 23rd, 1996
CARRIED
Mrs Deak reported a verbal request had been received, by Mr Jeffery from Mr Lomn
Baerg for permission for two approaches where he is proposing to install a weigh scale for
community use, into his property, SW 29 30 25 W4 which abuts SH 806 A discussion
followed on the provincial requirements regarding turn offs, from a secondary highway into a
scale It was agreed Mr Baerg should meet with council to further discuss this matter
Mr Wagstaff moved to table this matter until an appointment can be arranged for Mr
Baerg to meet with council.
CARRIED
Mrs Deak was requested to arrange this appointment
The meeting recessed for lunch between 1140 A.M until 1 05 P M
Mr Andrew Frere entered the meeting time 1 05 P M.
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LUSH RECESS
A. FRERE INTO
REETING
Mr Marz welcomed Mr Frere to the meeting and introductions were made
Mr Frere addressed council noting he has taken out a development permit for a portion of
NE 8 33 23 W4 and can only access this parcel by crossing the CN rail lines, south of
Trochu's boundaries Mr Frere reported his investigations into this crossing shows that the
M.D road allowance was in place in the 1910 s, the railway crossing came after in the 1911,
in the 1930 - 40 period the road was closed but the road allowance never closed across the
railway tracks The railway crossing remained in place until three years ago when the timbers
were removed Mr Frere now wants to access his parcel via the railway crossing the town of
Trochu s road abuts the railway crossing Mr Frere reported he had contacted both CN and
the National Transportation Agency to request this maintenance work along with an assurance
this crossing would not be removed This crossing requires timbers and gravel The response
received to Mr Frere's request was that because this is a public crossing, the local authority
must apply to have the crossing upgraded The National Transportation Agency will ensure
CN meets all the safety requirements for this crossing Mr Frere requested council send a
letter requesting the timbers be placed back at this crossing
Mr Alex Cunningham entered the meeting time 1 20 P M
Mrs. Lowen moved a letter be sent to the appropriate authority requesting CN have the
timbers put back on this crossing
CARRIED
Mr Frere thanked council and left the meeting time 125 P M
Mrs Deak reported the total legal costs incurred for the Equity project totalled $2 104 84 and
to date total legal fees incurred for the proposed Mt Vernon water project total $6,699 88
A discussion followed on the Mt Vernon project and it was recognized a new Municipal
Government Act was in place for this project and also this project differed from Equity in that
a Co op was formed and this Co op decided to proceed with this project in a different manner
than the Equity project
It was also noted a request had been made to the Co op for an appointment at their last
meeting to discuss these legal fees but the Co op had advised its agenda was full
Mr Vickery moved a letter be sent to the Mt. Vernon Co -op advising them of the total
• legal fees incurred to date for this project, advising of the total legal fees incurred for the
Equity project and noting these fees were borne by the users of the system, noting council,
committee and administration time is not included, and further advising the Co -op council
will provide time on its agenda to meet with the Co -op to discuss reimbursement of these
fees
i CARRIED
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M. D OF KNEEHILL No. 48 COUNCIL MINUTES
JULY 23rd, 1996
Mrs Deak read a letter received from Mr Paul Van Doren power of attorney for Bertha M.
Edwards and Margaret A. Leyden, requesting alternate recommendations to their previous
request for gravel on the road west of 25 & 36 31 25 W4 This request had been denied
Mr Van Doren is now requesting the road west of 35 31 25 W4 south of the Maerz
cemetery, which has in the past been graded and first time gravel placed on a small portion, be
regravelled to permit for all weather grain transportation Also, the portion of the road east
of 34 31 23 W4, south of the Bill Jones corner which has also been graded and gravelled in
the past, also be maintained and gravelled to provide an all weather road for grain
transportation In both cases the request is only for the first mile south of SH 583 to be
maintained A discussion followed on the need to work with ratepayers but also to make
decisions that were in the best interests of the entire municipality It was noted there were
several roads, in similar circumstances as the two requested for maintenance by Mr Van
Doren and, in all cases, these roads did not have residences located on them and in most
cases these roads were passable and, if rained upon passable within 24 hours It was agreed
the M D had to provide equitable services to all ratepayers and should these roads be
maintained, as requested several others would also fall into this category and additional
monies would have to be budgeted for these requests and future maintenance costs A
suggestion was made instead of spending money to upgrade these two roads and ultimately
several others in similar circumstances, the landowner consolidate his grain storage to a
location on an all weather road so that access to the bins can be provided anytime It was
noted Mr Van Doren could relocate his bins to the SW 34 31 25 W4 which was an all
weather road, with residences located along it, and a road that was maintained all year
Mr Hanger moved a letter be sent to Mr Van Doren explaining the MD 's position on���'7
maintaining the roads requested for maintenance by him and suggesting he relocated his
bins to an all weather road for year round access
CARRIED
Mr McCook requested dates from council for the Wajax/Champion tour, noting all council WUAX/CFWIQd T(XR
was included and it would be a two day tour o le, Adz
Mr Marz left the meeting and Mr Hoff took over as Chairperson - time 1 35 P M
It was agreed any tour should be scheduled after the Fall Convention, preferrably the week of
November 20/96
Mr Marz returned to the meeting time 1 40 P M
Mr McCook noted he would obtain further details and arrangements and report back to
council
Mr Hanger moved to table agenda item #21, Wajax/Champton Facility tour until further
information is received
CARRIED
Mr Wagstaff moved the west side of the Elmer Davis road, from the pavement, going
north for half a mile be referred to the Road Committee for a ditch cleaning and
backsloping
CARRIED
Mr Hoff reported there was a scentless chamomile problem east of the buildings at the Merle
Anderson homestead
Mr Wagstaff moved to refer this matter to Mr Art Thomas, the Weed Inspector
CARRIED
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M. D. OF KNEEHILL No 48 COUNCIL MINUTES
JULY 23rd, 1996
Mr Vickery advised he had noticed the approaches into the lands, on the SH 583 project
were only 3 metres and would need addressing as there were sharp edges Mr McCook
noted the approaches into the fields were standard approaches and would require a blade to
feather down the sides Mr Marz requested the M.D be proactive and undertake this work
on these approaches now before harvest time when the landowners would be accessing their
property It was also agreed this work be done on the approaches on the SH 575 project
Mr Marz requested the Building Committee investigate a quieter alternative for the air
circulation in council chambers The current set up was very noisy and made it difficult to
hear people speak It was also suggested to look into a public address system
Mrs. Lowen moved the Building Committee look into a public address system and also a
quieter alternative for the air circulation system in council chambers
CARRIED
Mr McCook advised the Road Committee would be removing the road bans on the chip seal
roads
Mr McCook left the meeting time 2 00 P M
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ROAD BANS ON CHIP
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Mr Boake moved the meeting recess in order to hold the Public Hearing scheduled for R
2 00 P M
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Mrs Lowen moved the meeting reconvene.
CARRIED
Time 2 05 P M
Mr John Rusling Planner, was present when the meeting continued
J RYISLING INTO MFG
Mr Vickery moved the request for redesignation for the NW 8- 29 -24 -W4 from REDESIGNMTION
Agricultural Conservation (AC) District to Agricultural (A) District be denied
CARRIED
Messrs Cunningham and Rusling left the meeting time 2 07 P.M
!' Mr Hoff advised he could not attend the Ag Exhibition facility tour scheduled for July 27/96
at 8 00 A.M and requested Mr Marz replaced him. Mr Wagstaff also indicated he could not
attend this tour It was agreed Messrs Hanger and Boake, with Mr Marz as an alternate
replace Messrs. Hoff and Wagstaff on this tour Mr Wagstaff requested Ms Lisa Paget,
secretary to this steering committee telephone all members to confirm this tour
IIMr Herman Martens, treasurer for the Airport Commission entered the meeting - time 2 10
P M.
Council requested Mr Martens update them on the Airport Commission s intentions
regarding water supply at the airport Mr Martens reported PBI had paid its $150 00
towards the engineering for the proposed Mt Vernon water project for water supply to their
hangar Mr Martens further reported he had spoken with Mr Vern Crawford, Chairman of
the Mt. Vernon Water Co op, and had been advised the Airport Commission could tap off
from the PBI water line for water supply to its building PBI would like the Airport
Commission to share the costs for the water installation PBI requires water to its hangar
which also has classroom facilities and washrooms It was noted the Commission has not
budgeted for this water supply A discussion followed on the M.D 's philosophies and the
Co op s 51% multiple hook up policies Mr Wagstaff noted PBI would have to provide
water as part of the building codes if it were to have classroom facilities on site It was noted
the correspondence received from the Co op indicates costs will be ascertained and
memberships processed by Aug 25/96
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M D OF KNEEHILL No. 48 COUNCIL MINUTES
JULY 23rd, 1996
Mr Wagstaff moved to accept and file this report
CARRIED
Mr Martens left the meeting time 2.25 P M
A short recess was held from 2.25 P M. until 2:35 P M.
H WRTENS OUT OF
ING
Ms Brenda Christie and Ms Karin Barg, Kneehill Fire and Ambulance Dispatch, entered the M5 CHRISTIE & NS
meeting time 2 35 P M l LL
DIVA IW WG
On behalf of council, Mr Marz welcomed these representatives of Kneehill dispatch to the
meeting and introduced those present Ms Christie thanked council for providing the Efll1 DISPATCH SERVICE
opportunity, at such late notice to meet with them to discuss the dispatch service and the
E911 service Ms Christie noted both she and Ms Barg were certified dispatchers The
Kneehill dispatch service uses the Advanced Medical Priority Dispatch System, which
comprises of carefully scripted instructions for various emergencies and which is the same
system used by the E911 service The Kneehill dispatch offers on a volunteer basis, many of
the services being offered by Red Deer E911 such as certified Emergency Medical
Dispatchers, calls answered within 15 seconds 24 hour service, pre arrival instructions, full
dispatch service (rescue fire ambulance, RCMP, STARS) and is locally based Ms Barg
noted the cost for the E911 service would be $0 86 per telephone line which calculates to
approximately $73 000 00 going out of the area for a service that would "hot transfer" the call
back to the Kneehill dispatch service In response to questions, it was noted the training for a
dispatcher is a three day course the dispatch service may be able to access a provincial grant
to enhance their service to a regional service, Trochu answers its own emergency calls Mr
Marz noted it was certainly not council's intentions to duplicate services and the public had
indicated they wanted E911 service in the area Questions were asked about the possibility of
trying to get an E911 service that would connect area residents directly to Kneehill dispatch
It was agreed a meeting with all the towns and villages in the municipality and Kneehill
dispatch should be held to address this matter Both Ms Christie and Ms Barg indicated they
would be available to attend a meeting
Mr Vickery moved a meeting be arranged with Kneehill Fire and Ambulance Dispatch
and all the towns and villages in the municipality for Tuesday, August 13196 at the MD
of Kneehill offices, at either 2 00 P M or 7 00 P M, whichever time was more convenient
for those attending
i i CARRIED
Mr Marz requested the dispatch representatives opinions regarding green lights for volunteer
firefighters Ms Christie noted she did not agree with this proposal, there are 50,000
accidents per year in North America involving emergency vehicles, the chances are ten times
greater for an emergency vehicle to have an accident Ms Barg concurred with Ms Christie s
comments, adding there are far too many vehicles at emergency scenes
Mr Marz thanked Ms Christie and Ms Barg for meeting with council to discuss the dispatch
and E911 services and noted their comments and input would be taken under advisement
Ms Christie and Ms Barg left the meeting time 3 15 P M
Mrs Lowen moved the meeting adjourn.
CARRIED
• I Time317PM
nCEiILL DISPATCH KrG
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JOHN C JEFFERY REPORT
July 10 , 1996 to July 23rd, 1996
REPORT.
Balance Forward $ 20 00
1 Pending Items see attached report
2 Gave 125 M.D pins to Al Campbell for Senior Games in St Paul. The town will be
giving a presentation regarding 1998 Senior Games
3 Sent 1 M.D map to Olds MLA, Roy Brassard $ 10 00
Balance Forward $ 30.00
RECOMMENDATIONS
1 AAMD &C letter re. Purchase of cadastral mapping data
The AAMD &C has advised certain competing interests have expressed strong opposition
to the agreement being offered to rural municipalities for a volume purchase price for this
mapping data As a result AB Environment Protection has referred all negotiations to a
new not for profit corporation recently formed to administer the mapping data. The
AAMD &C in now in the process of negotiations with this new entity Previously, the
AAMD &C was negotiating a volume price of $50 00 per township for this data, compared
to $200 00 per township regular price This mapping data is required for GIS mapping
system
Recommend to accept and file
2 AAMD &C Discussion Paper re Cemetery & Funeral Services Legislation Review
The AAMD &C has forwarded the AB Municipal Affairs Discussion Paper II on proposed
legislative changes to regulations for cemeteries and funeral industries Issues addressed
include amalgamation of Acts, delegation of administrative responsibilities, direct selling
regulations, endowment care funds The proposals include a minimum endowment care
fund be established for all new cemeteries and 15% of all future sales of cemetery plots be
placed in an endowment care trust fund.
Recommend to accept and file.
3. AAMD &C letter re. Convention Resolution Process
The AA1VID &C, in response to member concerns has investigated alternate methods of
dealing with resolutions at Association conventions Following a review of several
alternatives the AAMD &C Board has agreed to recommend to continue with the current
process, with a few minor enhancements which remain within the scope of the current
Bylaws These modifications include AAMD &C will play a more active role in
reviewing with the sponsor municipality, the submitted resolutions for clarity-
consolidation of similar resolutions will be considered, with the consent of the sponsor
municipality AAMD &C will assist municipalities, if requested to do so in drafting
original resolutions, emergent resolutions will be individually considered on the
Convention floor, prior to formal debate, AAMD &C will place greater emphasis on
communicating with members as to any follow up action with respect to passed
resolutions
Recommend if Council wishes to explore alternates to the current resolution process
and/or recommendations, this matter be referred to a committee.
4. Response re Road Ban Enforcement on Local Municipal Roads
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JOHN C JEFFERY REPORT
July 10 , 1996 to July 23rd, 1996
The "K" Division of the RCMP have responded to the M.D s May 31/96 letter regarding
road ban enforcement on local roads and have advised this duty is not normally carried out
by the RCMP AB Transportation - Motor Transportation Service used to enforce road
bans but have opted out of this function and left it to Counties and Municipalities to do
their own enforcement
Recommend to accept and file.
5 AAMD &C letter re Official Government Responses to Spring Convention
Resolutions
The AAMD &C have forwarded the official government responses to the Spring
Convention resolutions
Recommend, upon request, copies be made ai,ailable to any councillor
6. AB Community Development letter
Letter confirming recent deposit into M.D account of $8,000 00 for the operating and
maintenance grant for Keiver s Lake Park A statement of receipts and expenditures will
be required at year end
Recommend accept and file.
CORRESPONDENCE
June 24/96 Receipt AB Treasury $310 00 fines distribution
2 June /96 Fines distribution report
3 Palliser Regional Municipal Services Annual Report April 1/95 March 31/96
4 June 29/96 AB Gazette
5 June 11 & June 25/96 Minutes Golden Hills Regional Division #15
6 June 1996 Local Authorities Pension Pension News circular
7 June 25/96 FCM Communique newsletter
8 July 1996 Municipal World magazine
9 Summer 1996 AB SPCA Animal Kind' newsletter
10 Spring/Summer 1996 FSC Manasc Architects `Design letter'
11 Conference advertising Community Self Reliance and District Energy
12 Conference advertising Alternative Service Delivery and Financing For Municipal
Governments
13 User's Guide Health in Action
14 July 1996 Central AB Business Information Project `Update' newsletter
15 July 1996 V &S `Report on Living' magazine
16 Employment opportunity Town Manager, Town of Smoky Lake
17 Employment opportunity Municipal Treasurer M.D of Birch Hills
18 Employment opportunity Public Works Foreman, Town of Grimshaw
19 Employment opportunity Director of Parks, Recreation & Tourism, Town of Ponoka
20 Government Studies Programs Calendar 1996 97
21 Workshop advertising Design Methods for District Energy Piping Systems
22 Course advertising The Banff Centre for Management
23 June /July 1996 AADAC `Developments' newsletter
24 Advertising The Corpus Administrative Index
25 Seminar advertising How to Develop & Administer a Budget
26 Advertising Cook Duke Cox Conflict Resolution Services
27 July 6/96 Sundre Contracting letter re Make a Wish Foundation
28 May /June 1996 Liberty Our Godless Constitution magazine
29 Canadian Business Information Catalogue of Sales Leads
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July 10 , 1996 to July 23rd, 1996
30 Summer 1996 AGT Mobility newsletter
31 July 16/96 Highway 21 News
32 July 10 & 17/96 Three Hills Capital newspapers
33 July 12/96 Red Deer County News
HOME OCCUPATION AND DEVELOPMENT PERMITS
3
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PENDING FILES AS AT .I UL Y 23RD, 1996
1. Lowen/BraaZ Access NW 14- 29 -21 -W4 thromeh SE 22- 29 -21 -W4
Jun 11/96 Registered letter sent to Mr Braaz requesting meeting to review and negotiate
access to NW 14 29 21 W4
Jun 11/96 Letter sent to Robin Arthurs requesting survey of road allowance on SE 22
29 21 W4
July 9/96 Reported at Council meeting the survey has been completed and the road
allowance on SE 22 29 21 W4 clearly staked No response received re letter sent to Mr
Braaz
July 17/96 JCJ memo re July 9/96 minutes FILE THIS ITEM
2. A &A Paving Ltd
May 9/96 EC #46 Recommend letter and bill for 75% of legal costs be forwarded
to Min of Transportation
Legal fees paid to Ballem McDill $21,076 80 plus GST $1,474 81 for total of $22 551 61
In process of preparing letter requesting 75% of legal fees be reimbursed
3. Pubhc Hearing - July 23196 2 00 P M
Redesignation NW 8 29 -24 W4 Marlene Sinclair
4 Assessment Renieiv Board
May 28/96 Motion date for Review Board set for Wednesday, August
14/96 commencing at 9 00 A.M
July 19/96 Received appeals from Chauvco Resources (1 roll number),
Tarragon Oil & Gas Co (5 roll numbers), and Grad and Walker (2 roll numbers)
S. GLS Autocad Mappings ProLram
Nov 21/95 Motion to purchase parcel mapping data
Feb 13/96 Motion to table Palliser Regional Mun Services proposal to
update parcel mapping until consultation with Mountain View
Mar 5/96 Letter outlining proposal to Mountain View
May 3/96 Herman Epp phoned and is agreement to purchase base maps
from AAMD &C
July 17/96 Meeting arranged with Starland Wheatland Mountain View
and Kneehill for Aug 22/96 at Didsbury Parkland County to give GIS presentation along
with Heuristech Consulting Ltd
Jul 19/96 AAMD &C have advised parcel mapping proposal to purchase township maps
from the province for $50 00 each has not transpired AAMD &C will be negotiating with
new entity for this purchase
6 AB Municipal Government Board -.Strike Enerry Assessment Appeal
Awaiting Board decision on assessment appeal Hearings were on Mar 1 & 26/96 in
Calgary
July 4/96 EC# 16 Decision received Average vessel reduction $568 00,
Strike's request for costs denied
July 4/96 EC #16Letter sent to Tarragon (company that took over Strike
Energy) with a copy of the MGB outlining M.D 's position and emphasizing the M.D is
willing to discuss issues and try and resolve matter in a mutually benefitting manner
July 17/96 JCJ memo re July 9/96 minutes FILE THIS ITEM
JD /PENDING.DOC
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7. Allen Dick, .Vivahvell -Water and Stover hookup request
May 22/96 Water hook up estimate $4 465 00
May 29/96 Now wants sewer estimate also Alex has provided
Waiting to hear back from Mr Dick
8. Inter Municipal Assessment Department
Jun 11/96 Motion - draft agreement to be prepared John is looking after
and getting input from other involved jurisdictions
July 5/96 Meeting Kneehill, Starland and Wheatland Consensus reached
re terms and draft agreement to be prepared
July 9/96 Agreement prepared Request to provide councillors with draft
July 17/96 Invited assessment partners to GIS meeting see item #5 seep• ►ovMav >Es
9. Green hghts for volunteer firefighters
May 28/96 Motion to have letters sent to all towns and villages in M.D
requesting their input regarding this issue especially their comments on cost
implementation, monitoring and liability
Awaiting responses
10. liniborne .Shop options
April 23/96 Motion to have Rick Vickery investigate possibilities and
options to rent Mr Litz's shop and report back to Council
June 11/96 Motion to table until further information obtained
11 Cash in Lieu /Municipal Reserves
May 28/96 Motion for municipal reserve allocation with school authority to
be based on M.D representation on school board (3/8 (37 5 %) x 25% of reserves) Letter
sent to school board for their opinion
12. Gilt Line Farms Ltd - Insurance Claim
Feb 13/96 Motion to table claim pending further information No further
information received yet (Dec 27/95 accident Linden East Road)
13 Steve English - Insurance Claim
Mar 6/96 EC #17 Recommendation to accept and file pending further information
No further information received (accident Feb 26/96 Twshp Rd 35 0/Rge Rd 25 -0)
14 Linden Rubble At
Jan 23/96 Motion to table pending Mr Boake s investigations into
possible land purchasing to expand the site
May 28/96 Motion to table for one year (Motion recorded at June 11/96
meeting)
15 Weich Shop Rent/Lease
Mar 21/96 EC #30 Still advertising the building for sale or lease
May 28/96 Dean Wolf Auctions inquired about purchasing building
Haven t heard back from him
July 16/96 Jason Cottier requested key to show shop to prospective client
JD /PENDING.DOC
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PENDING FILES ASAT.IULY23RD, 1996
No reponse back from Jason
16. E 9 -1 -1 Emergency System
June 11/96 Motion approved recommendation to go with Red Deer
dispatch and letters sent to all towns and villages in M.D urging them to do likewise
July 9/96 CM p.2 Mrs Lowen reported she had spoken with Mr Dusty
Poxon, mayor of Carbon who has expressed an Interest in having a meeting to review this
Issue
17 Hamlet Water Billing - Town of Three Hills
May 14/96 Motion town of Three Hills proposal to do water billing
accepted Letter sent to town advising currently installing water meters and will Inform
when Installations completed
July 9/96 CM p.2 Reported contractor has Indicated project will be
finished by fall Council agreeable with this timeline
1& 1996 M.D. Christmas Party
May 14/96 Motion Xmas party to be held Fri Dec 13/96 at Three Hills
Community Centre and all volunteer ambulance and firemen to be invited Council to
arrange entertainment
Lori Wildeman will be sending out invitations to volunteers and informing staff later this
year J
July 9/96 CM p.2 Mr Hanger reported Mrs Lori Wildeman arranging .� e '� 4
entertainment and booking a local group from Trochu
19. AAMD &C Petroleum Products Buyinz Group
July 25/95 Motion approved to participate in this group buying
Various correspondence since then but to date, not yet operational we are still
purchasing petroleum from Linden Co op
July 9/96 CM p.2 Mr Jeffery reported this group should be operational
by July 16/96
20..Vchmautz At S Y220-32-26-W4
Apr 23/96 Motion approved rental of lands to Rick Liebel from May
1/96 Apr 30/97 for total of $9,000 00 with $5,000 00 payable May 1/96 and $4 000 00
payable Nov 1/96
Jun 6/96 EC #17 Carrying on with plans for relocation of Torrington Rubble pit
to this location and water table testing to be done (Survey has been completed and WC
proceeding with subdivision)
21 Pubhc & School Library Amalgamation Possibilities
Mar 12/96 Motion to sent letter sent to Golden Hills Regional Div
Regarding possible amalgamations
May 9/96 EC #38 Golden Hills acknowledged letter and referring to their boards
for feedback
May 23/96 EC #10 Ibid
22. Lots 9 -12, Block 1, Plan 7015, EF limborne (former lumber yard)
M.D has acquired these lots through tax forfeiture Buildings were demolished and
removed from lots Lots advertised for sale
Mar 12/96 Motion to leave the property listed for sale for a further year
JD /PENDING.DOC
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and not list with any realtor
23 Gaetz Cemetery Access Road- Section 12- 33 -27 -W4
June 13/95 Motion to negotiate the purchase of a rod length in width, from
the owners of NW 12 33 27 W4 to widen the road into the cemetery
24. Oster Hill - South of 1- 33 -26 -W4 Twp Rd 33 -0 Rpe Rd 26 -0
July 25/95 Accident reported at this intersection and Road Committee requested to
investigate signage
Aug 18/95 RC #3 Road Comm Recommended letter to AT &U proposing a turn
lane and §low traffic lane
Oct 194EC #21 AT &U Acknowledged M.D 's letter and advise they will be
looking into matter Have received no correspondence since
25. Three Hills Stockpile .Site Pt. NW 35- 31 -24 -W4
The M.D owns this old stockpile site
Aug 22/95 Motion to offer the current renter Mr Bill Dau the option to
farm this site along with the balance of the quarter providing the renter not request
compensation should the M.D sell this parcel and also if the M.D decides to sell first
option be given to current land owner of balance of the quarter section (Mrs Ruth Parry)
Letter sent to Mr Bill Dau no response
July 9/96 CM p.2 Mr Marz repoorted he had spoken with Mr Bill Dau
who had indicated he was agreeable to the terms in the M.D 's letter
July 19/96 JCJ memo re July 9/96 minutes - FILE THIS ITEM
26. PRFA Rerional Mountain View / Kneehill Water Study
Sept 12/95 Motion to request PFRA look into possibility of regional
Mountain View/Kneehill water study Letter sent no response
Note PFRA is currently undertaking a Kneehill water study
27. Bleriot Ferry - transfer from AB Transportation
June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U looking at
transferring Bleriot Ferry JCJ requested Ivan keep us informed nothing further
reported
July 9/96 CM p.2 Noted a letter to be sent to Rob Penny inquiring about
this matter
28. 1997 Employee Day Monday, March 1011997
Feb 22/95 EC #8 Recommendation to have Ms Cyndy Stevenson (speaker
at 1996 Prov Ag Service Board presentation) come and give presentation on "building a
positive workplace" at 1997 employee day Letter sent and engagement confirmed
29. Torrington Ag .Society 1995 Financial 4tatement/Grant
Feb 22/96 EC #21 Recommended upon receipt of verification of illegible
revenue sources on FAXED financial statements, their 1995 operating deficit of $1,294 46
be paid Letter sent to Brad Bauer no response yet
July 4/96 John received financial statements, cheque to be issued to Ag Society
July 23/96 Cheque issued FILE THIS ITEM
30. Cross Boundary Garbage Dumping
JD /PENDING.DOC
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PENDING FILES AS A T JUL Y 23RD, 1996
Feb 27/96 Motion (in response to request from Mr Bill Purves - Smith,
Custom Woolen Mills, to use Linden Transfer Site) to propose and agreement with
Mountain View to allow ratepayers to use neighbouring jurisdiction s transfer sites,
conditional upon ratepayer requests Letter sent to Mountain View no response
June 28/96 Mountain View advised council has approved our proposal
Will be drafting up an agreement
July 9/96 CM p.2 Mr Boake inquired about an arrangement with
Beiseker & Rocky View It was agreed to wait and react only when a request is received
31. Red Deer River Corridor Integrated Management Plan
John knows all about this and advises it has to go to another public hearing
July 17/96 JCJ memo no change yet, public hearing then a final draft to
come
32. Div #3 Grader Contract
Acme shop rental agreement signed by Brambo Rental increase from $250 00 /mth to
$300 00 /mth May 1/96 One year agreement
June 25/96 Motion not to change grader contract re Brambo's request for
rate increase Letter sent to Brambo Blading
July 9/96 Rental agreement signed
July 17/96 JCJ memo - no response back from Brambo re grader contract F,,y
FILE THIS ITEM
33. Braconnier Park
June 25/96 Motion to advise AB Environment M.D willing to take over
park and assume ownership for $100 without any stipulations or conditions (Council
concerned re sell buy back agreement)
July 10/96 Acknowledgement received from AB Environment re M.D s
letter This letter being forwarded to Natural Resources Service, Parks Program, for a
response
34. Ann Walesky Second Approach Reauest SE 20 31 -25 W4
June 25/96 Approved second approach subject to meeting policy
requirements and owner paying costs and conditional upon agreement that when SH806
re done only will be one approach into this quarter that will give access to both the
cultivated and pasture portions
35. Fire Amements
June 25/96 Tabled pending responses from towns and villages re June
18/96 point services letter (see pending item #37)
36. Invoicing for Structural Fires
May 28/96 Reported this issue had been brought up at the Mayors and
Reeve's meeting by Mayor Joyce McDonald Linden Motion that a recommendation be
put forth to all towns and villages that fire calls to structural fires be invoiced Letter sent
to all towns and villages
July 18/96 No responses back Phoned all towns and villages and faxed
copy of June 11/96 letter
37. Joint Services
June 18/96 Letter to all towns and villages stating revised point service position senior
JD /PENDING.DOC
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housing - equalized assessment, ambulance phase in 50/50 per capita and equalized
assessment until Jan 1/2000 at which time a review to determine Impact recreation - to be
negotiated separately
38. Three Hills Recreation
June 25/96 Approved 1996 Three Hills recreational grant in the amount of
$22,000 00 as an unconditional grant
39. AB Senior Summer Games
April 9/96 Motion to send a letter of support to the AB Semor Summer
Games Bid Committee in their bid to host the 1998 games in Three Hills and area Letter
sent
April 25/96 Reeve Marz also sent letter of support
June 25/96 CM p 10 11 Reported Three Hills successful with their bid
Discussion on golf Course Road re possibility of applying dust control on the road prior
to the games
July 9/96 CM p 8 Reported Three Hills Golf Course applying for CFEP
(Community Facility Enhancement Grant) for upgrading the camping area in preparation
for the 1998 games In preparing this grant the golf course had requested the use of the
M.D name on the donation list for providing gravel and grader work in the amount of
$2,450 00 with the clear understanding this has not been approved by the M.D council
JD /PENDING.DOC
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PUBLIC WORKS SUPERINTENDENT REPORT
July 23rd, 1996
1 Contractor still working on the Buffalo Jump Road between rains
We have two miles of single seal chip done and are caught up with their oil
2 South Rock has completed SH 583 other than repairs that they will be coming back to
do once the asphalt sets up They had problems with the old pavement breaking
underneath the paver along with some mat tearing possibly from the truck haul I
strongly recommend that we send a letter to Torchinsky and the government on SH
806 stating our concerns with the crackfiller and structure of the old pavement so we
don t have these problems to deal with on this project It seems to me that someone
up in Edmonton is making the decisions from core samples taken every so often
without coming out to the project to have a look at reality before basing judgement on
quantities needed to do thejob
3 The road crew had a couple of bad days of rain and were shut down a while The dirt
should be in on the Painter Project sometime this week
4 The gravel boys and graders are back to ten hour working days now Some of these
boys have been running six days a week and were burning out The ratepayers are
back to a normal state of being now and we can get on with routine maintenance
We re having a little trouble signing up some people on the Radomske Road and the
Arthurville project Mind games are being played due to bad feelings from year's past
and to promises made and work that was done I'll get back to Council if we can't
handle these kids
6 The magazine published by Finning, `Tracks and Treads" wants to do an interview
with me and a story about the M.D of Kneehill and its new paver I'll be doing this
around 2.30 P M to day
7 I was in Trochu on Wednesday July 17/96 getting some work done on my truck and
Andrew Frere took me for a drive to show me a potential route he is looking at for a
subdivision he is planning It is an old road allowance that crosses the railway tracks
by J E Frere s I told him that Council would be the best place for him to be
8 We re patching on the asphalt with the paver when we're not chipping Were up on
SH 587 now and will be moving to SH 836 next after we get some chipping done
9 Re High Calibre Ranching/Dave Stewart Road access to SE 16 29 23 W4
Mr Dave Stewart will be attending to day's meeting to further discuss this matter
jd/pwsreport.doc
Works Superintendent
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J
OUTSTANDING CHEQUES ASAr June 30 11) 96
1 AYROLL CHEQUE'S
GENERAL CI-IEQULS
GENERAL CHL•QULS
CII t
AMOUNT
CK X
AMOUNT
CK f
AMOUNT
164
$ 340 03
115
$ 4 00
536
$ 932 18
17
2015 37
307
282 00
537
221 00
1711
2609 36
396
700 00
539
39 55
P17
784 79
540
284 04
,
2316 41
478
160 50
541
4581 83
1741
75
479
7 00
542
115 98
175
1847 08
496
1000 00
543
92 71
176
1692 21
498
1,224,358 26
544
65 27
178'
2240 07
499
26 394 51
545
282 99
180
1012 88
501
188 69
547
101 65
181
1933 45
502
37 10
551
10 90
182
1636 47
503
901 71
554
17 40
185
1082 65
504
558 60
559
5.307 20
186
334 10
506
91 86
563
1337 50
187
1680 90
507
1477 93
567
25 263 79
188
2067 02
508
28 89
569
12,552 89
190'
1203 33
509
1084 76
570
11,724 76
191
1903 23
510
62 10
571
182,231 71
193
1614 79
511
823 90
194
1080 83
516
154 83
195
1324 65
517
4062 11
19611
1322 65
518
4.16 24
197.,
1134 67
520
15,023 23
199
1094 01
521
31 73
`
200
420 54
523
28,915 62
200
1134 67
525
97,796 93
201
735 23
529
109 68
203
1162 52
530
43 97
204
1680 13
533
9074 67
207
1625 00
535
2374 16
TOTAL OUTSTANDING PAYROLL CHEQUES S 42.995 79
rOTAL OUTSTANDING GENERAL CHEQUES S 1,661328 33
TOTALS _ 1-,704,324,12
OUTSTANDING LOANS S
CASH ON HAND DEPOSITED S 23,96679
SUBMITTED TO OUNCIL THIS 23rd DAY OF July 19 96
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