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HomeMy WebLinkAbout1996-07-09 Council Minutesr 0 M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING - JU 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS. 10.00 A.M 1030A.M GENERAL ITEMS. Messrs Gordon Park and Don McCabe, Si Mr Lonnie McCook, Public Works Supen 6 Draft Policy re Public Utilities 7 Request for water hook up - Dennis Smyth NW 34 32 23 W 8 Building Committee Report (tabled from last meeting) 9 Request for waiver of subdivision fees 10 Kneehill Ambulance Report (tabled from last meeting) 11 Responses to Acme and Carbon letters re proposed Agri Ple TRANSPORTATION ITEMS. 12 Public Works Superintendent Report 13 June 27/96 Road Committee Report 14 Canada Agri Infrastructure Program (Alberta 1996 97) and R Program funding LATE ITEMS 15 Allingham Community Association sale of land and assets 16 Mt Vernon Water Co op 17 Acme and Torrington response re point services position 18 19 20 21 22 23 1 Exhibition Group Lorne Baerg Scale B Baird Request AB Senior Summer Games (Golf Course) Intermumcipal Assessment Agreement Torchinsky Engineering SH 583 02 overlay M D OF KNEEHILL No 48 COUNCIL MINUTES JULY 91", 1996 A regular meeting of council was held in the M.D OF Kneehill office 232 Main Street Three Hills, Alberta, on Tuesday, July 9th, 1996 commencing at 8 30 A.M The following were present for the meeting Reeve Richard A. Marl Councillors Marylea Lowen Otto Hoff Robert E Boake James M Hanger Richard M Vickery M Glen Wagstaff Division Four Division One (after 8 50 A.M ) Division Two Division Three Division Five Division Six Division Seven Municipal Administrator John C Jeffery Jennifer Deak, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order at 8 30 A.M Requests were made to add the following items to the agenda w 11 A AB Trail Net 14A Blade Grade Request 14B Grad & Walker 0 0 Mr Vickery moved approval of the agenda with the above noted additions CARRIED W ED -11: The following changes and amendments were noted for the June 25/96 mmutes JOE 25/% GMUS 1 Page 5 second paragraph replace the word `obligates" with the word "allows" so AND AMENDMENTS TO that the sentence reads, Mr Marz noted the agreement mentions a floodgate and MINUTES allows the M.D to maintain the water level at 2 feet ' ebwAgr, 2 Page 5, last paragraph, the discussion regarding the road conditions throughout the M.D should reflect Mr Hofl's comments that Div I and 2 roads are also in poor shape and if an extra grader is placed in Div 6 & 7 for a few months then would also like to see this for Div 1 & 2 and the rest of the M.D as all roads appear to Amw be in poor condition due to the inclement weather 3 Page 6, last paragraph, first sentence remove the name Ms Ann Walesky and replace with Mr Leon Walesky so the sentence reads Mr Marz reported he had received a request from Mr Leon Walesky for a second approach from the S.E 20 31 25 W4 onto SH 806 to allow access to the land renter to that portion of the�a:� land that is pasture Mr Leon Walesky is the brother of the land owner, Ms Ann Walesky 4 Page 8 second line should include "golf clubs" so the sentence reads, In the past the M.D has supported ski hills, arenas, pools, curling rinks, parks and golf clubs ' 5 Page 8, the paragraph following Mr Hanger's amended motion to have Mr Wagstaff replace Mr Marz on the Exhibition Group Steering Comrruttee should be C+A ",o followed with the following, Mr Wagstaff indicated he was not particularly fond of going on this committee but would accept the position if the motion was approved' 6 Page 8, motion recording the vote on the amended motion requires the word `amending' to be replaced with "amended" so that the motion reads `A recorded vote was held on the amended motion and Councillors Boake, Hanger, Marz, Lowen and Hoff indicated they were in favour of the amended motion and GµAJGED Councillor Wagstaff indicated he was not to favour of the amended motion. Mr Hoff declared the amended motion CARRIED MIMIN 1 • 0 0 M D OF KNEEHILL No 48 COUNCIL MINUTES JULY 9' ", 1996 7 Page 10 last paragraph third sentence remove the words "the upgrading of so that the sentence reads, A discussion followed on the Golf Course Road especially in light of dust control and safety concerns for the number of seniors that would be accessing this road to the golf course ' Mr Marz noted the mention of upgrading was incorrect, the road had been rebuilt in 1988 A discussion followed on how much information should be reflected in the minutes, the editing of the minutes and the public access to information It was noted, in the past council had favoured details to be included with the motions and found that, when reviewing at a later date, this background information was very helpful ��AI)4m Mr Boake moved approval of the June 25196 minutes with the inclusion of the above APPROVAL OF MINUTES, noted additions and corrections. AS me m I CARRIED Mr Marz requested all councillors peruse the June 25/96 minutes, as edited by the Executive REQUEST FOR REVIEW Committee and this item be further discussed after lunch OF EDITED Mr Jeffery's report was presented and the listing of pending items reviewed It was noted xi REPORT pending items #6 and #8 were included on to day's agenda Under pending item #17, Hamlet Water Billing Mr Jeffery reported Swalwell water meters were almost completely installed some meters had been installed in Huxley and Wimborne installation had not yet commenced The contractor for this installation, Friesen Plumbing, has indicated this project should be completed by the fall Mr Jeffery inquired of council was comfortable with this time line noting the original time frame had been adjusted because of the public meetings held in the hamlets to discuss this project Council indicated it was agreeable with this new time line for the completion, by fall, for the water meter installation in all the hamlets Under pending item #18, 1996 M.D Christmas Party, Mr Hanger reported Mrs Lori Wildeman was arranging this entertainment and booking a local group from Trochu Under pending item #19, AAMD &C Petroleum Products Buying Group, Mr Jeffery reported this group buying should be operational by July 16/96 Under pending item #25, Three Hills Stock Pile Site (Pt NW 35 31 24 W4) Mr Marz reported he had spoken with Mr Bill Dau who had indicated he was agreeable to the M.D 's offer that he the current renter farm this site along with the balance of the quarter section conditional upon the renter agreeing no compensation would be payable to him, by the M.D, should this parcel be sold PENDING ITEM #17 HK-ET WATER METERS PENDING ITEM #18 M.D )BIAS PARTY ENTERTAINMENT PENDING ITE14 #25 TH2EE HIU.S STOCK PILE SITE Mrs Lowen entered the meeting time 8 50 A.M and apologized for her lateness, noting an M LOWEN INTO MEETING earlier commitment had extended longer than anticipated Under pending item #16, E9 1 1 Emergency System, Mrs Lowen reported she had spoken with Mayor Dusty Poxon of Carbon who had expressed an interest in having a meeting to review this issue and would be contacting her at a later date to arrange same Under pending item #30, Cross Boundary Garbage Dumping, Mr Boake inquired into the possibility of including Beiseker and the M.D of Rocky View in this agreement It was noted no requests for this service have been received from residents of these areas and it was agreed to wait and react only when a request is received Under pending item #1, Lowen/Braaz access NW 14 -29 21 W4 through SE 22 29 21 W4, Mrs Lowen reported the survey has been completed and the road allowance on SE 22 29 21 W4 clearly staked Under pending item #27, Bleriot Ferry transfer from AB Transportation, Mr Jeffery noted a letter would be sent to Mr Rob Penny, Regional Director, inquiring into this matter Mr Boake moved approval of Mr Jeffery's report. MIMIN CARRIED 2 PENDING ITEM #16 E9-1 -1 SERVICE PENDING ITEM #30 CROSS BOUNDARY C4MAGE DUMPING PENDING ITEM #1 LOWEN BRAAZ ACCESS NW 14-29-2144 THW -SF 22-74 14X PENDING ITEM #27 BLERIOT FERRY APPROVAL XJ RE13ORT1 Mrs. Lowen moved to accept and file the Municipal Planning Commission's report on this matter. CARRIED MIMIN 3 DIM M1 ITEM #7, ACCESS TP SE 16-29 -23444 APPROVAL OF EXEC COMN REPORT WITH D(CEPTION OF ITEM T , EDITED MI " 1 1 EMI PUBLIC UTILITIES POLICY APPROVAL / 11 D 94f REQUEST FOR EQUITY WATER HOOK UP :'I1 111 RECOrFIRZfflTI0N OF POLICY RE EQUITY WATER SUBSEQUENT HOOK UP FEES PURCWISE OF M D FLAG POLES TABLED 1,1Z FOR WAIVER NO MOTION FORTH COMING TO WAIVER SUB DIVISION FEES F• /� Fo2. CoeR.E�7c� M D OF KNEEHILL No 48 COUNCIL MINUTES JULY 9', 1996 The Executive Committee report was presented Under report item #7, Access to SE 16 29- 23 W4 Mr Marz requested the recommendation be clarified and the parties advised the road • allowance cannot be used for grazing Mr Wagstaff moved approval of the Executive Committee Report with the exception of Report item #17, which would be reviewed after lunch. CARRIED Mr Boake moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Councillors Lowen, Hoff, Man and Boake CARRIED Mr Jeffery presented the draft Public Utilities policy Mrs Lowen moved the adoption of the Public Utilities Policy as follows The M D. of Kneehill will not participate in any proposals for financing and construction of a public utility if it does not own and operate the said utility Should any requests be made for assistance with the financing and construction of a public utility not owned by the M D of Kneehill but benefitting the residents of an area of the municipality, • the M D will attempt to accommodate the project to the extent it is in the best interests of the entire municipality and does not jeopardize council's legal position as set out in the Municipal Government Act. CARRIED Mr Jeffery reported Mr Dennis Smyth had requested costs for water hook up on the Equity water system to his residence on the NW 34 32 23 W4 Mr Smyth has also requested if he could install this line himself with his backhoe Mr Jeffery reviewed policy 14 2 Equity Water hook up costs noting the policy in place states subsequent users will be charged a minimum of $14,000 00 per meter hook up A discussion followed on the intent of the policy, the capability of the system and the possibility of new groups or phases for hook ups It was agreed to confirm this policy and should a new phase be considered for hook up onto this system at some future time the policy would be readdressed Mr Jeffery noted Mr Cunningham has been requested to obtain an estimate for this water hook up and, as per policy the charge would be a minimum of $14 000 00 Mr Boake moved Mr Smyth be advised should the M.D. contract this water line hook up he would be welcome to bid on this project. CARRIED Mr Boake requested direction from council regarding the purchase of fibre glass flag poles at a cost of $1 280 00 each It was agreed to explore the option of purchasing tubing and making the flag poles Mr Wagstaff moved to table this matter until the next meeting CARRIED Mr Jeffery reported a request had been received for a waiver of subdivision fees for a portion of the NW 31 28 -23 W4 The owner is requesting a small 145 acre cross hatched area, between the road allowance and the road plan be subdivided so that it can be sold to the adjacent land owners The n and ale of thts par-eel will_ e towards health sects f ,.., f , ily ,,, mber* The Municipal Planning Commission has referred this request to Council and recommended the subdivision application fees not be waived No motion was forthcoming to waive the policy regarding the fee structure for subdivision applications Mrs. Lowen moved to accept and file the Municipal Planning Commission's report on this matter. CARRIED MIMIN 3 DIM M1 ITEM #7, ACCESS TP SE 16-29 -23444 APPROVAL OF EXEC COMN REPORT WITH D(CEPTION OF ITEM T , EDITED MI " 1 1 EMI PUBLIC UTILITIES POLICY APPROVAL / 11 D 94f REQUEST FOR EQUITY WATER HOOK UP :'I1 111 RECOrFIRZfflTI0N OF POLICY RE EQUITY WATER SUBSEQUENT HOOK UP FEES PURCWISE OF M D FLAG POLES TABLED 1,1Z FOR WAIVER NO MOTION FORTH COMING TO WAIVER SUB DIVISION FEES F• /� Fo2. CoeR.E�7c� 0 E M D OF KNEEHILL No. 48 COUNCIL MINUTES JULY 9t ", 1996 It was noted a letter would be sent to the land owners outlining the costs for this proposed subdivision Mr Vickery briefly updated Council on the Kneehill Ambulance meetings he had attended, as an alternate for Mr Marz Mr Boake moved approval of Mr Vickery's report. CARRIED A short recess was held from 9 50 A.M until 10 05 A.M " Mr Art Thomas, Agricultural Fieldman and Local Conservation and Reclamation Inspector, Mr Gordon Park Local Conservation and Reclamation Inspector and Mr Don McCabe, Inspector, Land Reclamation Division, AB Environment, were present when the meeting continued Mr Marz welcomed these gentlemen to the meeting and invited Mr McCabe to address Council Mr McCabe noted he was the new surface reclamation inspector for this area and wished to review provincial changes within the department The reclamation criteria established for well sites, which establishes land and vegetation capabilities and measurements has seen an increase in reclamation site improvements and approvals The new changes are basically economically driven with the department budget being cut 30% in the next two I years In view of the financial cuts to this department, Mr McCabe asked Council if they felt two inspectors were required at a well site inquiry The original intent of having both a provincial and local inspector at a well site inquiry was to keep the municipality informed It was agreed as long as there was an appeal process in place one inspector could probably handle the inquiry Mr McCabe noted the new legislation in 1993 placed a five year window of liability on the companies and an infinite period for contamination of a site In response to questions from Council Mr McCabe noted there was no criteria established for sand and gravel operations but a committee has been struck to put criteria together for these types of operation Mr Jeffery noted there were six gravel locations in the municipality requiring Reclamation Certificates and requested Mr McCabe arrange an inspection of these sites and advise what criteria was required to obtain the Reclamation Certificates Mr McCabe noted j' there was a great diversity of soils in the M.D and reclamation of gravel operations would comprise of a common sense comparison of adjacent lands to meet criteria requirements It was agreed Mr McCabe meet with Mr Lonnie McCook, Public Works Superintendent, next week to inspect the gravel sites and determine criteria Mr McCabe thanked council for their time and advised he would be following up with a letter to Council outlining to day s discussion Messrs Thomas, Parks and McCabe left the meeting time 10.25 A.M Mr Jeffery read the second draft of the letters prepared to the villages of Carbon and Acme responding to their letters regarding the proposed Agri Plex Mr McCook entered the meeting time 10 30 A.M Mr Marz noted there was insufficient information at this time to qualify the last statement of each letter It was agreed the last paragraph of each letter should be reworded to state if the proposed Agri Plex meets the M.D s principles and if the proposal appears to be economically viable and, if Council feels it will have a positive effect on the environment and community then Council will support this proposal �» F, .=_ A TH MIS, G PARK & D MCCABE INTO MEETING SURFACE RE VEST FOR INSPECTIONS & REMAMATION CERT FOR 6 GRAVEL SITES A R MLS, G PARK & D MCC/@E OUT OF' MEETING PWS INTO MEETING 2ND DRAFT OF LETTERS TO ACME & CARBON RE AGRI �JPLEX LET >ERS AVAS 7 fir -?'a'7 � SGnI A discussion followed on putting together a letter for the newspaper stating Council's position on this issue It was agreed to draft a letter stating Council's position on this proposed Agri MEWS ARTICLE RE Plex and this draft letter be faxed to all councillors for feedback and input and further, an M.D POSITION ON p y revisions be re drafted and faxed for approval prior to publication in the newspaper It was Ai02I PLEX JD /MIN 0 0 • 0 M D OF KNEEHILL No. 48 COUNCIL MINUTES JULY 9' ", 1996 further agreed Reeve Marz sign this letter and this letter be sent to the newspaper by Friday July 12/96 for publication in the following week's edition Mr Hoff moved to approve the second draft of the letter to the villages of Acme and APPROVAL OF ACNE Carbon, responding to their letter regarding the proposed Agri Ph'-X, including the CARBON rewording of the last paragraph, as agreed upon LETTER RE AGRI CARRIED The Public Works Superintendent Report was presented Under report item #4 dust control Mr McCook inquired whether Council wished ratepayers to deal directly with the dust control company or through the M.D for this service It was noted the M.D blades the roads prior to the dust control application and by having the M.D organize this service, it seems to run more smoothly Mr McCook noted there is an increase in price for Spec Crude this year - It has increased from $1 00 per foot applied on a 28 ft road width to $1 40 per foot applied on a 24 ft road width Mr McCook also noted the price for LS2000 is $1 00 per foot A discussion followed on the performance ratings of each dust control product It was noted good comments had been received from ratepayers regarding Spec Crude Mr Hanger moved the MD. be involved in the co- ordinating of a user pay program and that Spec Crude only be approved for application on M.D roads CARRIED Mr Vickery moved approval of the public Works Superintendent Report CARRIED I • N I dust control APPROVAL FOR 1996 The June 27/96 Road Committee Report was reviewed Under report item #10 Request for first time gravel E 34 31 25 W4, Mr Marz noted bins are located along this road and also a mile to the east and west Under report item #11, Transfer Site Inspections, the Road Committee noted the problem of access into the Carbon site appears to be a problem with the driving abilities of the truck driver and not a problem of road condition. It was also noted the transfer sites could use a general clean up, particularly Linden, and the attendants should be advised a general clean up of the site is part of their fob description Under report item #16, Request for First Time Gravel W 27 29 21 W4 Mrs Lowen reported she had spoken with Mr Ed Peak West Drum Oil and Mr Peak would be getting back to her Mr Wagstaff moved approval of the .Iune 27196 Road Committee Report CARRIED Mr Jeffery reported on a new program for municipal road construction funding through the Canada Agri Infrastructure Program (Alberta 1996 97) which will provide funds to rural and urban municipalities for the upgrading of road infrastructure with priority given to roads impacted by rail line abandonment, roads impacted by changes associated with consolidation of grain elevators, and consideration also to roads impacted by intensive livestock operations Project costs will be shared 1/3 by the municipality and 2/3 by the government, must be an incremental project (a new project and not one previously budgeted) and all projects must be completed by Dec 31/97 Mr Jeffery noted a revised and expanded Resource Road Improvement Program to assist local municipalities to maintain their roads impacted by heavy industrial traffic or intensive livestock operations had been reported at the last council meeting and a request made that each councillor prepare a listing of possible roads that could benefit from this program. A discussion followed on possible roads that could qualify for these funding programs and the following roads were mentioned as possibilities, Buffalo Jump, Wimborne Gas Plant Road, Wimborne East Road SH 805 SH 806 and Linden West Road It was agreed information should be obtained regarding current traffic counts and also information obtained from the grain elevators regarding the number of bushels shipped out from each location over the past five years so that some criteria can be established and JD /MIN 5 f-1are77.sF Go,�E �c.7mao T PwJS APPROVAL OF PWS REM .� ',1 JR1 W WY 0 '0a' 1' GRAVEL REQUEST F-31 —X—A IHT,u GRAVEL REQl1EST W-27- 29= 21014 FINT 1 ',1N1 COA AGRI INFRA STR U MGM— POSSIBLE QUALIFYING RQAD6 C� • 0 M D OF KNEEHILL No 48 COUNCIL MINUTES JULY 9t ", 1996 calculations made on what roads would be impacted when this grain is no longer shipped via rail but on local roads Mr Vickery moved traffic counts be obtained on all roads that could qualify for either the Canada Agri- Infrastructure Program or the Resource Road Improvement Program along with information on the number of bushels of grain that would be transported on local roads when the elevators and rail lines close, consolidate or relocate and also any other relevant information pertaining to these roads be obtained and further this matter be tabled until the next meeting CARRIED Mr Hoff reported he had received a request for a blade grade west of 27 & 34 28 24 W4 Mr Ed Miller has indicated this road could be used as a haul road into his feedlot and relieve some of the heavy traffic on the other roads accessing this location Mr Hoff also requested some grader work west of 15 & 22 28 -23 W4 This is a trail that has been washed out and requires some blading to make it passable INFORMATION REQLES FOR CDA AGRI INFRA STMJC1U;E & RFSOl1RCE �G �1r)Aro 7 PAZ BLADE (MADE REQUEST W of 27 & 34-2B-24 Mr Vickery moved to refer the request for a blade grade west of 27 & 34- 28 -24 -W4 to the REFERRAL OF BLADE Road Committee and to refer the request for grader work on the trail west of 15 & 22 -28- Gpja ��-P� 23 -W4 to the Public Works Superintendent. ff & G*M WOR CARRIED Mr Vickery reported he had met with Mr Gordon Osborne, consultant for Grad and Walker and been informed the volume of drilling by this company in the next two years, will involve eighty -six sections Mr Vickery requested Council consider a policy regarding development of roads for oil companies so that a consistent fair policy can be developed Currently the oil industry s share of tax revenues is approximately 60% with agriculture at 28% It was noted waivers to current policies are noted and policies re addressed when there are three waivers for a policy Mr Vickery moved to accept and file this report. �:_ c Mr Boake reported Mr Lorrin Baerg had advised he would be installing a scale, within five years north of his driveway located on a portion of the SW 29 30 25 W4 Mr Baerg has indicated he will make this scale available to the public and has requested the M.D do the dirt work for the road to the scale Mr McCook noted any access to this scale, which would abut SH 806 would have to meet the criteria set by the province and include pull outs and turn offs Mr Mara noted there was a scale at Feed Rite 'A mile south of this location Mr Vickery moved the landowner, at his own cost, obtain an engineering report, including the requirement standards and cost estimate for access to the scale and advise the M.D of this information. CARRIED MIM TO P -r z- , 7 REQUEST FOR POLICY RE FOR IL C I L BNM REQUEST FOR ROAD WORK RE L BEARD SCAB= TPUM I ATR IN v��' i,1go %ftJS Mr Jeffery read a letter from Mr Colin Stroeder, Torchinsky Engineering, to Mr Lyle T()RCHIM LETTER Newman, Project Services Technician AB Transportation regarding SH 583 02 overlay and TO M TRANS RE advising of problems with the existing asphalt in the centre of the road that will require SH 5B3 02 additional quantities of road surfacing materials Mr Wagstaff moved to accept and file. 0 I CARRIED Mr McCook left the meeting - time 1140 A.M PWS OUT OF WETTING Mr Mara reported Mr Bob Johnson, Red Deer AB Trail Net Branch of the Trans Canada Trail has extended an invitation to attend a meeting tomorrow at the Public Library in Red AB TRAIL NET - Deer, commencing at 6 30 P M to discuss supporting a Red Deer link to this trail RED DEER LINK JD/MIN 6 0 0 r� �J 0 M D OF KNEEHILL No 48 COUNCIL MINUTES JULY 9' ", 1996 Mrs Lowen moved to accept and file. CARRIED The meeting recessed for lunch from 11 40 A.M until 12 55 P M LUNCH RECESS Executive Committee report item #17 June 25/96 edited council minutes for publication, were reviewed Mr Marz requested the last sentence on page 7, Mr Marz requested the OR COW #I7 M.D 's joint service recreation position be tabled until council's position be clearly defined JUG 25196 EDITED that being whether or not council would discriminate on what type of recreational facilities it would support' be included in the edited version as the balance of the discussion was included n 70, in the edited minutes It was agreed to include this sentence in the edited minutes Mr Wagstaff requested on page 8 fifth line the word ` CAESA' be removed and only ` CASCI" remain It was noted the equipment sold was purchased under the CASCI program only and not under the CAESA program A discussion followed on the process of editing the minutes, what should be recorded in the minutes and the access of information to the public The majority of councillors also agreed to leave in the edited version of the minutes, page 8, recording the motions and amending motions for the Exhibition Group Steering Committee representatives Mr Jeffery reported the Allingham Community Association has sold its land and assets by auction with the net proceeds being donated equally to the Kneehill Ambulance Society and ALLINGHAM LAND & ASSET the Three Hills Hospital Auxiliary The community association has also accepted an offer to DISSINDW purchase the community owned land and has requested a copy of the Duplicate Certificate of Title be forwarded to their lawyer, Tainsh Howard, so this transaction can be processed Mr Boake moved to comply with the Allingham Community Association request and LEA x �P�r forward the requested title to Tainsh Howard with a copy for our files.`' CARRIED'"�' Mr Jeffery reported a Notice of Meeting had been received from the Mt Vernon Water Co MT VERNON WATER op Association Ltd for July 11/96 at the Old Mount Vernon School, commencing at 7 30 C P MEETI P M INVITATION Mr Jeffery also reviewed the financial position of the proposed Mt Vernon project, as at July 3/96, noting total receipts were $6,150 00 and total expenditures, $9,789 79 for a net deficit NI< VERNON WATER position of $3,639 89 It was noted the expenses consist of the preliminary engineering costs PROJECT NET FIN and legal fees A discussion followed on the legal fees incurred in trying to facilitate this POSITION proposed project It was noted the M.D incurs costs and investigates a lot of things in response to various requests, it was also agreed the M.D wants to treat all people fairly and equitably It was agreed these fees should be discussed and negotiated with the Co op Mr Wagstaff moved Mr Jeffery contact the Mh Vernon Water Co -op and, if possible, NUTIOd TO DISCUSS arrange an appointment for Water Committee to meet with the Co -op members to discuss LEGAL FEES WITH these legal fees. M c24"_,00 r Q CARRIED �l a,,o a Oj tnra A19_1&4 Mr Jeffery noted he would contact the Co op and try to arrange this appointment and advise the Water Committee members (Councillors Lowen Vickery and Boake) of same Mr Jeffery reported the village of Acme has advised their position on joint services remain unchanged that is senior housing and ambulance based on equalized assessment, recreation to retain previous funding arrangements Mr Jeffery also reported the village of Torrington had advised a letter would be forth coming indicating the village agrees with the joint service proposal as put forth in the M.D 's June 18/96 ACNE JOINT SERVICE' PMTT_1W_ TORRINGTOV JOINT SERVICE POSITIO Mr Hanger moved to table this matter until responses to the MD.'s June 18196 joint JOINT SERVICES service proposal is received from all the towns and villages in the municipality TAB-ED �>/Z, MIMIN 7 0 • 0 M. D. OF KNEEHILL No 48 COUNCIL MINUTES JULY 9' ", 1996 Mr Jeffery reported a request had been received from Mr Bernard Baird for an exemption on his residence SE 33 30 22 W4 (Blk A/PL 8711268) Mr Baird was not allowed a full farm exemption for his home because of a legal dispute involving four other quarters A court decision has been made to restore title of these disputed lands back to Mr Baird from the Estate of Mary Baird Mr Dunay, the assessor, has advised these four quarters have been used in calculating Mr Baird's farm exemption for 1996 and if the 1994 and 1995 farm exemption was recalculated to include these four quarters the total rebate would be $136 73 It was noted, from the information provided it was unclear who had paid the 1994 and 1995 taxes the Estate or Mr Baird Mrs Loiven moved this request be dented CARRIED B BAIRD REQUEST FOR RESIDENCE OM ON SE 33-30 - 22-W4 FOR 1994 & 95 B BAIRD REQUEST DENIED Mr Hanger moved approval of Executive Committee item #17, with the revisions as APPROVAL OF EXEC agreed upon earlier in the afternoon. C 17 - JUNE CARRIED 25/% EDITED MINU Mr Jeffery reported the Three Hills Golf course was applying for a CFEP (Community Facility Enhancement Program) grant for the upgrading of the camping area in preparation for the 1998 Senior Summer Games In preparing this grant request and due to time restraints for this application, the club had requested the use of the M.D name on the donation list for providing gravel and grader work in the amount of $2,450 00 with the understanding this donation has not been approved by the M.D council Mrs. Lowen moved to accept and file this report Mr Jeffery next reviewed the terms of the draft intermumcipal assessment department agreement between the jurisdictions of Wheatland, Starland, Mountain View and Kneehill A request was made to provide each councillor with a copy of this draft along with the minutes of the July 5/96 intermumcipal assessment meeting INTER MUNICIPAL ASSESSMENT DEP T Mr Vickery moved this draft agreement be faxed to all involved partners for their perusal A,, and comments *14 Mr Hanger moved the meeting adjourn. Time 1 55 P M Reeve JD /MIN CARRIED ,, W Munic 2dnis, at - -- - -- - 8 c/8 i JOHN C JE FFERY REPORT June 26 th, 1996 to July 9th, 1996 REPORT Balance Forward $ 20 00 1 Pending Items see attached report Balance Forward $ 20 00 CORRESPONDENCE. 1 June 24/96 Receipt CMHC $2 833 36 RRAP fees 2 June 24/96 Receipt Gov't of Canada $9,357 00 CAESA grant 3 July 7/96 Receipt AB Treasury $8,000 00 Keivers Lake maintenance grant 4 June 15/96 AB Gazette 5 June 2/96 Address by Hon Stephane Dion to the FCM convention 6 June 21/96 letter from Finning thanking customers for support during recent AB union strike 7 July 1996 Senior Advisory council `Update' newsletter 8 1995 Marigold Annual Report 9 Employment opportunity advertising Administrator, town of Granum 10 Employment opportunity advertising Manager, Administration Services, Parkland County I 1 June 1996 issue of Environmental Science and Engineering magazine 12 Seminar advertising Short Cuts to Creating and Maintaining Organized Files and Records 13 Seminar advertising How to Supervise People 14 Advertising - Municipal World Inc 15 Advertising Royal Inn West Edmonton 16 Seminar advertising Life Balance & Stress Reduction Solutions for Women 17 April 1996 DeVry Update newsletter 18 Advertising Ranchland Realty Corp 19 Health Canada News Release re vinyl blinds 20 June 25/96 Highway 21 News newspaper 21 June 26 & July 3/96 issues of The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Boutin Ronad J NW 23 28 23 W4 Home Occupation Food Preparation, kitchen 2 Funk, Lester & Jean SE 16 31 22 W4 Residence $150,00000 3 Lemweber, Robert SW 29 30 26 W4 Residence $150 000 00 4 Jensen, Byron NW 7 28 -20 W4 Home Occupation Photography 5 Kneehill Christian School NE 29 30 25 W4 Addition to school $150,00000 6 Lehne Deana NE 25 29 23 W4 Home Occupation wall effects special painting 7 R.B Reimer holdings Ltd SE 24 30 26 W4 Feed storage building $22,00000 8 Atkinson Al & Stella NW 17 32 22 W4 Manufactured home & garage $100,00000 1 PENDING FILES AS A T JUL Y 9`" 1996 14- 29 -21 -W4 through SE Jun 11/96 Registered letter sent to Mr Braaz requesting meeting to review and negotiate • access to NW 14 -29 21 -W4 Jun 11/96 Letter sent to Robin Arthurs requesting survey of road allowance on SE 22 29 21 W4 2. A &A Paving Ltd May 9/96 EC #46 Recommend letter and bill for 75% of legal costs be forwarded to Min of Transportation Legal fees paid to Ballem McDill $21,076 80 plus GST $1474 81 for total of $22,551 61 In process of preparing letter requesting 75% of legal fees be reimbursed 3. Pubhc Hearin,- - .Iuly 23/96 2.00 P.M. Lesignation NW 8 29 24 W4 - Marlene Sinclair i 4. Assessment Reweiv Board May 28/96 Motion - date for Review Board set for Wednesday, August 14/96 commencing at 9 00 A.M s. GIS Autocad Mappm Pronram Nov 21/95 Motion to purchase parcel mapping data Feb 13/96 Motion to table Palliser Regional Mun Services proposal to update parcel mapping until consultation with Mountain View Mar 5/96 Letter outlining proposal to Mountain View May 3/96 Herman Epp phoned and is agreement to purchase base maps from AAMD &C No discussions yet re map conversion or direction of GIS in planning department July 5/96 Arranging anoint meeting with all parties and also with parkland to overview benefits, advantages and disadvantages of GIS 6. AB Municipal Government Board -Strike Energy Assessment Appeal Awaiting Board decision on assessment appeal Hearings were on Mar 1 & 26/96 in Calgary July 4/96 EC# 16 Decision received Average vessel reduction $568 00, Strike's request for costs denied 7. Allen Dick, Swahvell - Water and Sewer hook up request May 22/96 Water hook up estimate $4 465 00 May 29/96 Now wants sewer estimate also Alex has provided Waiting to hear back from Mr Dick 8. Inter Municipal Assessment Department Jun 11/96 Motion draft agreement to be prepared John is looking after and getting input from other involved jurisdictions July 5/96 Meeting Kneehill, Starland and Wheatland Consensus reached re terms and draft agreement to be prepared 1 9 Green fights for volunteer firefighters May 28/96 Motion to have letters sent to all towns and villages in M.D requesting their input regarding this issue, especially their comments on cost, implementation, monitoring and liability JD /PENDING.DOC 6celo.,2 of IVw xs MA PENDING FILES AS A T .IUL Y 9`" 1996 awaiting responses 10. Wimborne Shop options April 23/96 Motion to have Rick Vickery Investigate possibilities and options to rent Mr Litz s shop and report back to Council June 11/96 Motion to table until further information obtained 11. Cash in Lieu/Municipal Reserves May 28/96 Motion for municipal reserve allocation with school authority to be based on M.D representation on school board (3/8 (37 5 %) x 25% of reserves) Letter sent to school board for their opinion 12 Gilt Line Farms Ltd - Insurance Claim Feb 13/96 Motion to table claim pending further information No further information received yet (Dec 27/95 accident Linden East Road) 13. Steve En�Thsh -Insurance Claim Mar 6/96 EC #17 Recommendation to accept and file pending further information No further Information received (accident Feb 26/96 Twshp Rd 35 0/Rge Rd 25 0) 14. Linden Rubble Pit Jan 23/96 Motion to table pending Mr Boake s Investigations into possible land purchasing to expand the site May 28/96 Motion to table for one year (Motion recorded at June 11/96 meeting) is Weich .Shop Rent/Lease Mar 21/96 EC #30 Still advertising the building for sale or lease May 28/96 Dean Wolf Auctions Inquired about purchasing building Haven t heard back from him 16. E 9 -1 -1 Emergency System June 11/96 Motion approved recommendation to go with Red Deer dispatch SwP- aO' -M'Wr'r- and letters sent to all towns and villages in M.D urging them to do likewise 17 Hamlet Water Bilhnk - Town of Three Hills uee,�, 02 ev /ii „vv >�t May 14/96 Motion town of Three Hills proposal to do water billing accepted Letter sent to town advising currently Installing water meters and will Inform when installations completed 18. 1996 M.D. Christmas Party May 14/96 Motion Xmas party to be held Fri Dec 13/96 at Three Hills Community Centre and all volunteer ambulance and firemen to be invited Council to arrange entertainment Lori Wildeman will be sending out invitations to volunteers and informing staff later this year No word on entertainment yet ? ?? 19. AAMD &C Petroleum Products Buyink, Group July 25/95 Motion approved to participate in this group buying Various correspondence since then but to date, not yet operational we are still purchasing JD /PENDING.DOC 2 PENDING FILES AS A T .IUL Y 9rh, 1996 petroleum from Linden Co op 20. Schmautz At V %220-32-26-W4 Apr 23/96 Motion - approved rental of lands to Rick Liebel from May 1/96 Apr 30/97 for total of $9 000 00 with $5,000 00 payable May 1/96 and $4,000 00 payable Nov 1/96 Jun 6/96 EC# 17 Carrying on with plans for relocation of Torrington Rubble pit to this location and water table testing to be done (Survey has been completed and MPC proceeding with subdivision) 21 Pubhc & .School Library Amaliamation Possibilities Mar 12/96 Motion to sent letter sent to Golden Hills Regional Div Regarding possible amalgamations May 9/96 EC #38 Golden Hills acknowledged letter and referring to their boards for feedback May 23/96 EC #10 Ibid 22 Lots 9 -12, Block 1, Plan 7015, EF Wimborne (former lumber yard) M.D has acquired these lots through tax forfeiture Buildings were demolished and removed from lots Lots advertised for sale Mar 12/96 Motion to leave the property listed for sale for a further year and not list with any realtor 23 Gaetz Cemetery Access Road -Section 12- 33 -27 -W4 June 13/95 Motion to negotiate the purchase of a rod length in width, from the owners of NW 12 33 27 W4 to widen the road into the cemetery 24. Oster Hill - South of 1- 33 -26 -W4 Tivp Rd 33 -0 Rae Rd 26 -0 July 25/95 Accident reported at this intersection and Road Committee requested to investigate signage Aug 18/95 RC #3 Road Comm Recommended letter to AT &U proposing a turn lane and slow traffic lane Oct 19/96 EC #21 AT &U Acknowledged M.D 's letter and advise they will be looking into matter Have received no correspondence since 25 Tltree Hills Stockpile Site Pt. NW 35- 31 -24 -W4 The M.D owns this old stockpile site Aug 22/95 Motion to offer the current renter, Mr Bill Dau, the option to farm gyp, zoF Xows this site, along with the balance of the quarter providing the renter not request compensation should the M.D sell this parcel and also if the M.D decides to sell, first option be given to current land owner of balance of the quarter section (Mrs Ruth Parry) Letter sent to Mr Bill Dau no response 26. PRFA Regonal Mountain View /Kneehill Water Study Sept 12/95 Motion to request PFRA look into possibility of regional Mountain View/Kneehill water study Letter sent no response Note PFRA is currently undertaking a Kneehill water study 27. Blerrot Ferry - transfer from AB Transportation June 27/95 JCJ Report #2 Ivan Perrich has advised AT &U looking at Sep x 0, m „",f4s transferring Blerrot Ferry JCJ requested Ivan keep us informed nothing further reported JD /PENDING.DOC 3 PENDING FILES AS A T .IUL Y 9�h, 1996 28. 1997 Employee Day Monday March 1011997 Feb 22/95 EC #8 Recommendation to have Ms Cyndy Stevenson (speaker at 1996 Prov Ag Service Board presentation) come and give presentation on `building a positive workplace' at 1997 employee day Letter sent and engagement confirmed 29. Torrtn -ton AT Society 1995 Financial MatementlGrant Feb 22/96 EC #21 Recommended upon receipt of verification of illegible revenue sources on FAXED financial statements their 1995 operating deficit of $1,294.46 be paid Letter sent to Brad Bauer no response yet July 4/96 John received financial statements, cheque to be issued to Ag Society 30. Cross Bountlary Garbage Dumping Feb 27/96 Motion (in response to request from Mr Bill Purves Smith Custom Woolen Mills to use Linden Transfer Site) to propose and agreement with Mountain View to allow ratepayers to use neighbouring jurisdiction s transfer sites, conditional upon ratepayer requests Letter sent to Mountain View no response June 28/96 Mountain View advised council has approved our proposal Will be drafting up an agreement I%W 31. Red Deer River Corridor Integrated Management Plan John knows all about this and advises it has to go to another public hearing 32. Div #3 Grader Contract Acme shop rental agreement signed by Brambo Rental increase from $250 00 /mth to $300 00 /mth May 1/96 One year agreement June 25/96 Motion not to change grader contract re Brambo's request for rate increase Letter sent to Brambo Blading 33 Braconnier Park June 25/96 Motion to advise AB Environment M.D willing to take over park and assume ownership for $100 without any stipulations or conditions (Council concerned re sell buy back agreement) 341 Ann Waleskv Second Approach Reguest SE 20 -31 25 -W4 June 25/96 Approved second approach subject to meeting policy requirements and owner paying costs and conditional upon agreement that when SH806 re done only will be one approach into this quarter that will give access to both the cultivated and pasture portions 35. Fire Agreements June 25/96 Tabled pending responses from towns and villages re June 18/96 joint services letter (see pending item #36) 36. Joint Services June 18/96 Letter to all towns and villages stating revised joint service position senior housing equalized assessment ambulance phase in 50/50 per capita and equalized assessment until Jan 1/2000 at which time a review to determine impact, recreation to be negotiated separately 37 Three Hills Recreation JD /PENDING.DOC June 25/96 PENDING FILES AS AT ,IUL Y 9`", 1996 Approved 1996 Three Hills recreational grant in the amount of 000 00 as an unconditional grant 0 • 1] • 0 F-1 L PUBLIC WORKS SUPERINTENDENT REPORT July 9th, 1996 1 Graders still working long hours along with gravel trucks 2 Contractor on the Buffalo jump Road having better luck now that the weather is co operating We will start chipping near the end of this week or first part of next week when there is two miles completed 3 South Rock has completed a good portion of the bottom lift on SH 583 They are running into trouble with soft spots on the old road surface and are trying to address these as they go Hopefully, if the weather stays good the top lift will be done Friday or Saturday night this week 4 Would Council like to put something in the paper on dust control or let the ratepayers phone Western Road Management themselves and arrange things? We're going from SP's °GMw�7Es one extreme to the other, now it's too dusty The road crew is heading up to the Painter project now There is some black dirt to spread and some clean up that will be done on the George Penner project 6 One of the boys had an accident on Highway #21 yesterday with the three ton truck and trailer The welds let go on the plate that hold the pintel hitch to the frame causing the truck and trailer to hit the ditch where the trailer, loaded with some bridge decking, flipped No one was hurt and damage looks like a bent frame on the back end of the truck and a bent hitch on the trailer The RCMP were called, there were no charges laid and an accident report was written up Young Rick Lobe did a good job of holding the truck upright when things let loose Lonnie D McCook, Public Works Superintendent jd/pwsreport.doc