HomeMy WebLinkAbout1996-06-25 Council Minutes0
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M D OF KNEEHILL #48
AGENDA - COUNCIL MEETING June 25th, 1996
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Bank Reconciliation
6 Accounts Payable
APPOINTMENTS.
9 30 A.M Mr Lonnie McCook, Public Works Superintendent
10 30 A.M Mr Paul Vasseur, Farmers Advocate Office see item #19
GENERAL ITEMS.
7 AB Environmental Protection Transfer of Braconmer Recreation Site
8 Joint Services
9 Fire Agreement and Acme/Linden Fire Service
10 Invoicing for Structural Fires
11 Dog Control Bylaw
12 FCM Convention Report R Marz
13 Canadian Association of Municipal Administrators (LAMA)
14 Stettler & District `Heartland Heritage Days' Parade
15 Road Ban Enforcement on Local Municipal Roads
16 May 28/96 Minutes to be edited for publication
TRANSPORTATION ITEMS.
17 Public Works Superintendent Report
18 Hepburn, Radomske, Arthurville projects Ratepayer Concerns
19 Kientz Drainage Ditch
20 Culvert SH 836 SE 19 & SW 20 30 22 W4 Report
21 Approach Request SE 20 31 25 W4
LATE ITEMS.
22 Acme /Linden Water
23 AB Government News Release
24 Three Hills Summer Games Bid
25 Exhibition Group Trust Account
1
M D OF KNEEHILL No. 48 COUNCIL MINUTES
JUNE 25t ", 1996
A regular meeting of council was held in the M.D OF Kneehill office, 232 Main Street, Three
Hills, Alberta, on Tuesday, June 25th, 1996 commencing at 8 30 A.M
The following were present for the meeting
Reeve Richard A Marz
Division Four
Councillors
Requests were made to add the following items to the agenda
Marylea Lowen
Division One
Otto Hoff
Division Two
Robert E Boake
Division Three P
James M Hanger
Division Five
Richard M Vickery
Division Six
M Glen Wagstaff
Division Seven
Municipal Administrator
John C Jeffery
Jennifer Deak, Assistant Administrator, was present and recorded the minutes
Reeve Marz called the meeting to order at 8 30 A.M
CALL TO O1M
Requests were made to add the following items to the agenda
32 Building Committee Report
ADDITIONS TO Alm
33 Kneehill Ambulance Report
Mr Wagstaff moved approval of the agenda with the above noted additions
APPROVAL OF AGM -
CARRIED
Mr Hanger approval of the June 11196 minutes.
APPROVAL OF KlNffB
CARRIED
Mr Jeffery s report was presented along with a listing of pending items Mr Jeffery
JCJ RgW
requested all councillors peruse this listing and advise if there should be any changes or
amendments
�. Mr Boake moved approval of Mr Jeffery's report.
APPROVAL JCJ RBM
CARRIED
The Executive Committee report was presented Under report item #4 AB Wheat Pool
EXEC C" RUMT
meeting, a discussion followed on the Executive Committee recommendation to widen the
road width to 10 0 metres from the railway tracks east to Highway #21 conditional upon
AB W-EAT POOL
development and relocation of the grain elevators Mr Vickery noted he was not against this
REl- CATIQV
potential development, especially as there would be a future increase in the M.D 's tax base,
but noted some secondary highways which would be used to transport grain to these
elevators were not at this width It was noted AB Wheat Pool would be responsible for
providing adequate turn off lanes from Highway #21 Mr Hanger noted the 10.0 metre width
proposal would only be for 3/4 mile at an estimated additional cost of $5,000 00, and would be
undertaken with the road project Mr Vickery thanked council for this clarification
Mr Marz inquired if council wished to go `in camera' to discuss any confrontational issues
Mr Vickery replied "No" and the meeting continued
Mr Marz clarified the recommendation, under this report item, to purchase land on the south
side of the road for road widening, noting it was to avoid relocating the mayor power line on
the north side of the road Mr Marz also noted the proposed road widening was to
accommodate a proposed development that would economically impact the community and
JD /MIN 1
M D OF KNEEHILL No 48 COUNCIL MINUTES
JUNE 251h, 1996
provide services Mr Jeffery reported the road project, scheduled at this location, was being
deferred until the proposed development was confirmed
Mr Vickery expressed concerns regarding the time spent by AB Bridge Branch and/or its BIGELOW BRIDGE/
contractor on the Bigelow Bridge repairs This bridge is located on a major road in the AB TPANSPUZTATION
municipality (SH 587) Mr Vickery noted, in his opinion the length of time of this project CUCERNS
was excessive, the road had to be closed and traffic detoured, the actual time spent working
on the bridge was less than the actual time spent away from the project site SSE SE 1166 FILE 119
- 34 -2rW4
Mr Vickery moved a letter be sent to Mr Rob Penny, Regional Director, AB
Transportation, inquiring into this matter
CARRIED
M'
Mr Jeffery noted he would contact�Vickery and Mr McCook to obtain particulars in order to
prepare this letter
Under Executive Committee #5 City of Red Deer E9 1 1 Service, Mr Vickery reported
concerns had been expressed at the Kneehill Ambulance meeting by Mr Keith Martin
regarding a possible duplication of services by having an E9 1 -1 dispatch Mr Martin had
noted this service is a dispatch service only Mr Wagstaff reported Mr Roy Enzie, from the
Trochu Fire Department had advised the Trochu fire department support the E9 1 1 service
and feel it is a very positive service, the only negative notation is the $0 86 per month charge
to all telephone lines Mrs Lowen the M.D 's representative on this issue, reported the E9 1
1 service provides a dispatcher who remains on the emergency telephone line until a the
emergency service arrives on site This dispatcher is qualified and provides emergency flip
chart counselling The incoming calls are also tracked on the computer which also shows
location of the telephone and the last five calls made on the incoming telephone line To date,
the computer cannot provide this information for cellular phones
Under Executive Committee #13, Mt Vernon Water Co op legal bill Tainsh Howard it was
noted the recommendation was to pay this legal bill and provide the Co op members with a
full accounting of monies received and expenditures It was also noted there would be further
legal bills from Brownlee Fryett regarding the draft Co op agreement A discussion followed
the share of this legal bill that could be attributed to the Co op and the possible collection of
this share of the bill A lengthy discussion followed on the extent of any future involvement
by the M.D in this project Mr Marz noted the members of this Co op are M.D ratepayers
and any accommodation to this project must be in the best interests of the entire M.D and
could not jeopardize council s legal position regarding possible liability issues Mr Vickery
noted the M.D had spent a lot of time and effort to try and accommodate this group to the
extent of arranging a meeting with the Hon Tom Thurber, Minister of Municipal Affairs Mr
Hanger noted he felt it his duty to provide to the potential users of this water system all
information regarding this issue, including the Co op s information regarding multiple hook
ups the potential users should be aware of all proposed conditions for this project Mr
Vickery requested a policy be drafted to define how the M.D would be involved and the
extent of involvement in any future utility projects Mr Vickery recommended should any
requests be received from the Co op for the M.D to provide construction services, the M.D
place priority upon maintaining and completing its current work schedule prior to making any
commitments to do work for a private enterprise A discussion followed on a draft policy that
reflected any M.D involvement in a public utility would only be undertaken if the M.D
owned the utility system and also to address in this policy the legal and engineering fees
M- 1- 1uvirr
MT vom CO-OP
LEGAL BILL
GE>rEx '
POLICY RE MD
INVOLVEMINr IN
R13LIC UTILITIES
Mr Vickery moved the Executive Committee prepare a draft policy regarding the M.D.'s
position and involvement in public utilities, that being a position of non involvement
unless the M D owns the utility, and further this draft policy be presented to Council for
approval.
CARRIED UNANIMOUSLY
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M. D. OF KNEEHILL No 48 COUNCIL MINUTES
JUNE 25t ", 1996
Under Executive Committee item #12 Letter from Three Hills Flying Club re Airport
Commission it was noted all User Group members, except one are members of the Flying
Club and the Flying Club was requesting a voting seat on the Airport Commission
Mr Wagstaff moved a letter be sent to the town of Three Hills indicating the M.D.
supports the Three Hills Flying Club's request to become a voting member of the Airport
Commission.
CARRIED
Mr Wagstaff requested this letter be sent to the town prior to Airport Commission meeting,
scheduled for Friday June 28/96 and also a copy of the letter be sent to the Airport
Commission
Under Executive Committee item #14 letters from the villages of Carbon and Acme re
proposed regional Agri Plex, Mr Jeffery read the draft responses prepared for each village. It
was agreed to reword the second paragraph in the Carbon letter and remove the word
"instead It was also agreed to include in both letters a statement that the M.D was acting as
a facilitator to the Exhibition Steering Committee such as an urban centre would act as a
facilitator to a group in similar circumstances in their jurisdiction
Mr Wagstaff reported Mr Willie Moran, the Huxley 4H leader had advised him the 4H group
is now backing away from this proposed Agri Plex as the 4H group has no funds and the
proposed building, which started as a small tent is now too big Mr Marz noted the Steering
Committee was looking at a thirty year vision in proposing this structure instead of a tent, the
entire development would be undertaken over time Mr Wagstaff also noted a lot of people
think the M.D is promoting this Agri Plex It was noted this is incorrect, the user groups
approached council Mr Marz noted the M.D is promoting a proper location one that will
provide for the future vision Mr Wagstaff noted there was a lot of misinformation about this
proposal out to the public and proper information should be provided along with public
consultation
Mr Vickery reported he had also spoken with Mr Willie Moran and afterwards with Mr
John Parker Mr Parker had advised the 4H group now wants out of this proposed project as
it is too large and much bigger than the original request
Mr Lonnie McCook entered the meeting time 9 30 A.M
Mr Vickery continued with his report, noting Mr Parker had expressed the following views
membership fees and user group costs had not been addressed, Trochu had offered the use of
their arena during the period April to September, recommending review previous Rodeo
records and attendance in year 3, 4 and 5, recommending put proposal on hold for one or two
years as there will be changes in the Ag Society structures and perhaps monies from these
Societies can be funnelled into this project and possibly eliminating the need for M.D
contributions Mr Vickery also reported Mr Willie Moran had further advised there are
people in the Trochu Ag Society against the proposed project and want the 4H sale to remain
in Trochu and further want a plebiscite for any proposed building
Mr Vickery requested the minutes reflect his own opinion that initially he was in favour of a
$30 40,000 00 facility but feels a $200,000 00 facility proposal is ludicrous the M.D has a
mission statement and should make its number one priority the road system
Mrs Lowen noted the only comments she has received regarding this proposed facility are
negative comments
Mr Vickery further noted, Mr Parker had commented that Mr Marz's involvement with this
proposal includes a personal interest as he has an interest in horses
Mr Marz addressed the concerns expressed noting the 4H group originally wanted a tent
type facility a Steering Committee was struck to look into what was available and obtain
proposals for a facility that not only addressed one group s concerns but could provide a multi
purpose use, the Rodeo Group could utilize a tent, for the Riding Club a tent type facility
would not work, for the Ropers group a tent type facility would not work The Steering
Committee wanted to ensure all potential user groups were heard and conclusive information
obtained on which to base recommendations and proposals The Steering Committee would
JD /MIN 3
SUPPOfZT TO THREE
DILLS FLYING CLUB
RE VOTING WTW
AIRPW C NMI ION
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PWS INTO MEETING
C' ' D MI �' •
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M. D. OF KNEEHILL No 48 COUNCIL MINUTES
JUNE 25t ", 1996
be touring other facilities to gather information such as size and type of facility The M.D
was acting as a facilitator to the group The proposed facility would be operating in a `no
operation deficit" position, that is incurring no operating over runs Mr Marz noted there
was a lot of conclusions being formed based on inconclusive evidence, the M.D 's mission
statement provided every consideration be given to every group Mr Marz also noted, A62I PLEX CONCEflr6
initially Mr Vickery was requested to sit on this Steering Committee and declined, Mr Marz
also requested to be replaced on this Committee after its first meeting
Mr Vickery noted he was expressing ratepayer concerns on this issue and inquired why the
Three Hills Rodeo, that was in the arena several years ago discontinue and why there is no
response to the advertisement and survey in the newspaper, by the Three Hills Ag Society
which contains misinformation regarding this proposed facility? Mr Vickery stated he felt a
rebuttal should be published in the newspaper informing ratepayers of the correct information
Mr Marz inquired what council would like to see as a rebuttal in the newspaper and invited
Mr Vickery to prepare a rebuttal and bring it to the next council meeting
Mr Wagstaff noted the Three Hills Ag Society s newspaper article appears to be the M.D 's
article Mr Wagstaff also noted there were several questions unanswered regarding this
proposed facility who ultimately owns the facility, who is responsible for the operating of the
facility, the user groups? Mr Marz indicated both negative and positive responses had been
received from the Three Hills Ag Society s survey, the M.D had reacted to a group that had
approached council with a request and to this end was trying to facilitate the group and in the
process of obtaining information on which to based informed decisions A discussion
followed on a rebuttal to the Three Hills Ag Society's newspaper article, the M.D s position
and involvement as facilitator to the group, the report that the 4H group, one of the original
group s that requested a facility backing down from this proposed facility development,
public support for the proposed facility, lack of correct information being provided to the
public
A short break was held from 10.00 A.M until 1020 A.M
The discussion continued on the proposed Agri Plex Mr Marz observed council was like a
weather vane, looking to see who was the most vocal group and then reacting to this group
Mr Vickery noted council should respect the position of the 4H group, a group who initiated
this proposed facility but now wish the opportunity to back out Mr Vickery noted he was
merely passing on comments received from ratepayers Mr Boake noted Mr Vickery's
comments and points were well taken Mr Marz noted a response would be forthcoming to
the misinformation published by the Three Hills Ag Society but much could be said for a
cooling off period and time was still required to collect all the correct information
Mrs Lowen responding to Mr Marz's comment likening council to a weather vane, noted it
was council s obligation to listen to its ratepayers and report the comments received if only
negative comments had been received then only these could be reported
Mr Jeffery left the meeting time 10.25 A.M
Mr Hanger noted the Agri Plex situation could be compared to the Mt Vernon water
situation comments received, whether positive or negative, were reported to council along
with all information on the situation
Mr Marz noted councillors should not only be poll takers but also show leadership
Mr Jeffery re entered the meeting time 10 30 A.M
AMI PLO(
Mr Vickery moved approval of the Executive Committee report with the exception of AppROVAL OF EXEC COIk'
Executive Committee item #14 which would be addressed with item #ZS on the agenda.
CARRIED 7 - P. 8 oF/7) —O>Kt i
Mr Marz reported he had spoken with Mr Vern Kientz regarding the drainage project NW
23 -32 26 W4 and request for ditch cleaning NE 22 32 26 W4 and had recommended Mr IEINTZ DRAINAGE pRO,ECI
Mentz contact the Farmer's Advocate office in Edmonton It was also reported Mr Jeffery re "'
had contacted PFRA and requested legal opinion on this issue
JD /MIN
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M. D. OF KNEEHILL No. 48 COUNCIL MINUTES
JUNE 25t''. 1996
Mr Paul Vasseur from the Farmer's Advocate office, entered the meeting time 10 35 A.M PAL VASSRR FARI4 ER
I
On behalf of council Mr Marz extended a welcomed to Mr Vasseur Mr Vasseur noted Mr
Vern Kientz had contacted him about his drainage problem, which he feels the M.D is
responsible to maintain Mr Vasseur noted upon reviewing the file and the 1967 original
agreement, clause #4, it appears the M.D has no responsibility to maintain, however the
M.D has undertaken maintenance in the past Mr Marz noted the agreement mentions a
IEINTZ DRAINAGE
floodgate and =es the M.D to maintain the water level at 2 feet In dry years it has
P 32-26
been possible to hay the area this is a wet year and haying the area appears impossible The
drainage project was a point venture between the M.D PFRA and land owner involvement
There are no records to indicate the council of the day agreed to drain the land to a degree as
to allow farming practices on the parcel every year It was noted the culvert on SH 805 could
be addressed with the scheduled road work in 1998 Mr Vasseur noted while it may be
advantageous to clean the slough area, there is no obligation on the part of the province or the
municipality to do so and inquired if the M.D would be receptive in entering into a cost
sharing agreement with the involved ratepayers to drain the area when undertaking the SH
805 project It was noted the M.D was not in favour of draining land and the SH 805 project
may not involve any changes to elevations Mr Jeffery reported PFRA had advised projects
of this type require normal maintenance therefore, operation and maintenance become the
responsibility of the benefittmg landowners and PFRA has no further interest nor
responsibility as stated in the terms and conditions of the Rural Water Development Program
Mr Jeffery further reported legal opinion on this issue had advised the agreement was not
enforceable for entry purposes for new owners the Water Resources caveat was the only
registered caveat on the title and did not include the M.D s agreement Mr Vasseur thanked
council for their time and advised he would meet with Mr Kientz and further discuss this
issue in light of the information provided by council Mr Vasseur left the meeting time
PAUL VASSEIlR OUT OF
1020 A.M
MEETING
Mr Hanger moved a letter be sent to Mr Vern Kientz advising Council has reviewed his
request and , based upon the a g reement have no obligation to do anything beyond the
n�,c. / •�L
terms of the agreement. Further, should Mr Kientz be willing to pay for any proposed
solution then the M.D. would be willing to go beyond the terms of the agreement.
CARRIED
Mr McCook presented the Public Works Superintendent report A Road Committee date
was set for Thursday, June 27`x' at 8 00 P M Mr McCook noted he was very satisfied with
the total proceeds of $110 650 00 from the recent auction of M.D equipment A discussion
followed on the impact of the weather on roads throughout the municipality, it appears each
division has received inclement weather conditions Mr Vickery noted ratepayer comments
received from Division 6 are that the 3 4 pass system of grading is working very well and is
being very well received but feedback is that the grader is not getting back to the same road
often enough Mr Marz requested input on a solution and Mr Vickery suggested another
grader be placed in Division 6 and 7 for a few months f Mr Marz asked the Road Committee
members (Messrs Vickery, Hanger and McCook) about the road conditions throughout the
municipality Mr Boake noted the roads in Division 3 were in a comparable condition as the
other divisions and it was agreed by all councillors the roads throughout the M.D were in
poor condition because of the weather Mr McCook stressed that every division received
comparable rain and the crews were working to the best of their abilities, there was not the
budget to offer same day service and someone had to be first and someone was going to be
last to receive these road services Mr Wagstaff noted the gravel was not getting out soon
enough and inquired about the possibility of the gravel crew staying in one division Mr
McCook noted this was the usual practice to have the gravel crew move from division to
division but when this rainy weather hit all divisions the crew was sent to the worst roads first
no matter where located in the municipality Mr Vickery suggested this road situation,
which, after listening to the rest of council, appeared to be throughout the municipality, be
addressed and perhaps contract truckers could be brought in to haul gravel Mr McCook
reported no provisions for extra truckers was made in the budget, the M.D was running five
::I --f 1/46, �0 1 of lYl„ -ES — ADD,
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M D OF KNEEHILL No 48 COUNCIL MINUTES
JUNE 25th, 1996
trucks currently and on 12 hour work days Mr McCook further reported there had only
been 25 total days of work in the past three months, all due to weather conditions Mr
Vickery emphasized the need to address the roads Mr Wagstaff noted it had indeed been an
exceptionally bad year and everyone realized this and the resulting road conditions Mr
Boake also noted the weather had been a problem and noted Mr McCook had the situation in
hand was looking at options and was confident in Mr McCook's decisions Mr Marz noted
a solution had been recommended but it appeared the same problems existed in all divisions
Mr Vickery noted he had requested this item be placed on the agenda and did not realize the
same extent of road problems existed in the other divisions no other divisions, except
Divisions 6 and 7 had placed this item on the agenda and in light of this information suggested
everyone should receive the same level of service A lengthy discussion followed on the
budget previous cut backs and road requests Mrs Lowen recommended the Public Works
Superintendent be allowed to do his fob and look after his responsibilities and should he
decide more equipment was necessary to handle a situation he would advise council
accordingly and at that time the matter could be addressed
Mr Boake moved acceptance of the Public Works Superintendent Report
CARRIED
Mr Jeffery reported Mr Bruce Hastie had spoken with him regarding the ratepayer concerns
about the Hepburn and Radomske road projects being replaced with the Arthurville North
Road project Mr Hastie and a group of ratepayers feel the Radomske Road is in good
shape, only requires a day of buggy work to fix and should not be rebuilt This group feels the
Arthurville North Road should be rebuilt, which would finish the road construction program
to tom SH 583 with SH 587 The group also feels the Hepburn Road should be left as is and
priority given to the Arthurville North Road Mr Jeffery noted office records indicate two
miles of the Arthurville Road (west of 18 and 19) were not redone Mr Jeffery further
reported Mr Hastie has advised oil companies are using the road north of Hoppins Mr
Hastie has three quarters on the Hepburn Road and feels gravel won't stand up and would be
a waste of money Mr Jeffery then read a letter, signed by a group of twenty ratepayers, who
are in favour of the Radomske Road project and note this road is dangerous it is narrow with
steep ditches there are two sharp knolls on the first two miles and a steep hill south of
McRae s This road is a school bus route, is also used by oil companies cattle liner trucks
and farm machinery The group feels the road poses safety concerns, needs addressing and
should remain on the road program Mr Wagstaff noted the valid concerns raised by this
group must be considered and supported
Mr Wagstaff moved to reconfirm the Road Program, as previously approved, and proceed
with the Radomske Road project
CARRIED
Mr Jeffery read the June 18/96 Road Committee report regarding the meeting with AB
Environment, the Road Committee and ratepayers to further discuss the culvert on SH 836
SW 20 and SE 19 30 22 W4 The culvert and drainage on both sides of the road were
discussed and no agreement was reached
Mr Hanger moved the culvert remain as is, all involved parties be informed of this
decision, and advised the culvert is M.D. property and should not be tampered with by any
unauthorized persons.
CARRIED
Mr Marz reported he had received a request from Ms--Awr Walesky, for a second approach
from the SE 20 31 -25 W4 onto SH 806 to allow access to the land renter to that portion of
the quarter that is pasture land ' There is currently access, from SH 806 onto the cultivated
portion of this quarter Mr Marz has advised Ms' Walesky of the future road project on SH
806 and also that paving of the approach would be at%� cost unless a temporary approach
was granted in the interim until the road project undertaken "5;reP. ::I�k-Y 9/96 1P")J1:k4
MIMIN 6
DISD MION ND WADS,
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M. D. OF KNEEHILL No. 48 COUNCIL MINUTES
JUNE 25th, 1996
Mr Wagstaff moved a temporary approach be approved, as a second approach, from SH AppRUVAL FOR -gyp I,
806 onto SE 2031- 25 -W4, providing the approach meets sight distance requirements, as APPROApi SE 20-31 -25
per policy, and the costs for the approach are paid by the ratepayer, and further the X77
landowner agree, when SH 806 is rebuilt, the approaches onto this land be re- addressed „may
and relocated to provide one approach only that is located to allow access to both the
cultivated and pasture portions of the land and this common access approach be installed
at M D cost.
CARRIED
Mrs Lowen moved approval of the accounts presented for payment, subject to approval by Apm w OF ACCOUNTS
the Finance Committee of Messrs. Wagstaff, Hanger, Hoff and Marz.
CARRIED
Council recessed for lunch from 11 50 A.M until 1 00 P M
Mr McCook was not present when the meeting reconvened
V170 LK6.
PWS OUT OF MEETING
Mr Hoff moved approval of the May 1996 cash comparison and bank reconciliation APPROVAL OF CASH
reports, as presented COMP & BAW REC
CARRIED
Mr Jeffery reviewed the terms of the sell back agreement between AB Environmental
Protection and the M.D for Braconnier Park Concerns were expressed over the terms,
especially the $1 00 buy back clause and the implementation of same should the use of the
area change It was noted this clause made no provisions for reimbursement of any
improvement costs It was also noted these stipulations were not brought forward when the
department first approached the M.D to take over this park s operations A discussion
followed on the down loading of services by the provincial government
W., 1V V ,14
L.Ilmnilow,
Mr Hanger moved a letter be sent to AB Environmental Protection, Disposition Services
Branch, advising= the MD is willing to take over this park and assume ownership for
$100 without any stipulations or conditions.
CARRIED
Mr Jeffery read the June 18/96 letter sent to all the towns and villages regarding a point
I
service compromise This new proposal is to continue senior housing funding on an equalized
JOINIT SERVICE
assessment basis and to phase in ambulance funding from an equalized assessment basis to a
PRO1'0W SERI HOUSING
per capita basis beginning with a 50% equalized assessment and 50% per capita phase in
RMWATION
commencing January 1/97 and continuing until Jan 1/200 at which time this will be reviewed
to see how the jurisdictions have been impacted Recreation point services are to be
negotiated as a separate issue to accommodate those jurisdictions still having problems with
the M.D 's recreation position
Mr Jeffery then read the June 18/96 letter to the town of Three Hills advising the M.D has
agreed to a 1996 recreation grant to the town, in the amount of $22,000 00, on a no formula
1996 THREE HILLS
RECREATION GRANT
basis, as a good will gesture, on condition the M.D has equal say on facility fee structures
The letter further states this in no way implies acceptance of Three Hills position of using
debenture payments and interest as operating costs and further this grant is viewed by the
M.D , as a transitional payment to allow time to resolve the recreation issue and come up with
a formula that is fair and equitable to both parties
Mr Jeffery then read the June 24/96 letter from the town of Three Hills which advises the
town has accepted the senor housing and ambulance point service proposals, as stated in the
M.D s June 18/96 letter The town has also approved a motion to accept the $22,000 00 for
a 1996 recreation grant, without condition, and agree not to consider a two tier system until
further negotiation The town further states it agrees not to implement a two tier user system
for this year and look forward to continuing negotiations towards a mutually acceptable
recreation agreement A discussion followed on arena use in the municipality and the ice time
rates charged by various facilities Mr Marz requested the M.D s point service recreation
position be tabled until council's position be clearly defined that being whether or not council
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M D OF KNEEHILL No 48 COUNCIL MINUTES
JUNE 25th, 1996
'Y%iJV7E5
.F Arco GoF Caves
would discriminate on what type of recreational facilities it would support In the past the
M.D has supported ski hills, arenas, pools, curling rinks, parks'* Mr Marz noted as a
member of the Exhibition Group Steering Committee he needed to know the M.D s position
DISCUSSION ON REC
as he was looking to fulfill the directions from council and the M.D s mission statement Mr
POSITION & AGRI
PLEX POSITION
Wagstaff noted to date the M.D had committed in principle the CAESA/CASCI equipment
sale proceeds, in the amount of $30,184 00, to this proposed Agri Plex and inquired whether
ryi „aJfEs
or not council was still in favour of this approved motion A lengthy discussion followed on
the status of the proposed Agri Plex, the offer from Trochu for the limited use of their arena
the funding of other recreational facilities the funding of facility deficits and lack of input, by
the M.D , into their operations the attempts to reduce operating costs in various facilities
Mr Marz noted, originally, he had requested Mr Vickery sit as chairperson on the Exhibition
Steering Committee Mr Vickery noted he had declined the position because of other
commitments and time elements for other projects
Mr Jeffery briefly left the meeting time 1 40 P M and returned with a report, he was in the
process of preparing indicating the amount of dollar contributions the M.D had made to
various recreational facilities This report, which is incomplete indicates since the 1960's the
M.D has contributed in excess of $1 8 million to various recreational projects Mr Marz
noted he had requested Mr Jeffery to research this issue and collect all the information so that
the facts could be accurately reported
Mr Marz moved Mr Vickery replace him on the Exhibition Group Steering Committee EXHIBITION GM
and further requested a recorded vote on this motion. STEERING C NM
REPRESENTATIVE
Mr Vickery stated he did not want this position and would not be attending any meetings
should the vote be approved Further discussion followed on the position of the M.D on this
board, the initial user groups position, the M.D 's role as facilitator to the group to ensure any
proposal or recommendation is feasible the allegations and misinformation presented to the
public by other parties, the need to respond to the public with credible and correct
information Mr Vickery noted he had merely brought to council's attention the concerns
expressed to him by an initial requesting group for this facility
Mr Hanger moved to amend Mr Mans motion and moved to have Mr Wagstaff replace 1T TO RE
Mr Marz on the Exhibition Group Steering Committee. MUTION
rri e. ce a �s >> t ��> E
aG Pk �7, Pz xG1 o< � o
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Mr Marz requested Mr Hoff the Deputy Reeve consider the validity of this amending
motion
Mr Vickery left the meeting time 1 50 P M R VICKERY OUT OF
THE MEETING
Further discussion followed Mr Marz stated emphatically, should any member of council
consider any of his actions or behaviour in the matter involving the Exhibition Group and his
position on the Steering Committee, be inappropriate, to so state No statements were
forthcoming from those councillors present
Mr Hoff called for a decision on the motion, as amended, and it was declared
CARRIED
A recorded vote was held on the amended motion and Councillors Boake, Hanger, Marz,
Lowen and Hoff indicated they were in favour of the algm i� motion and Councillor
"Wiaindicated he was not in favour of the ""'motion. Mr Hoff declared the
motion
CARRIED
Mr Marz offered to provide Mr Wagstaff with his files and information on the Exhibition
Group
Mrs Lowen left the meeting time 2.05 P M and returned momentarily
Mr Vickery re- entered the meeting at 2 06 P M
JD /MIN 8
7 1 1 1
1 : 1,
R VICKMY BACK INTO'
FETING I
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M D. OF KNEEHILL No 48 COUNCIL MINUTES
JUNE 25t ", 1996
The discussion returned to recreation point services, specifically the arena ice time rates and
the operational deficits of various facilities compared with other facilities in the M.D that do
not incur deficits Mr Wagstaff inquired whether arenas, in the cities, operate in a deficit
position Mr Jeffery noted he would check into this and report back to council
Mr Boake moved to table recreation joint services until responses are received from the
towns and villages to the M.D.'s June 18196 ,joint services proposal letter
CARRIED
Mr Wagstaff moved to send a letter to the town of Three Hills, with copies to all towns
and villages in the municipality, advising council had approved Three Hills 1996
recreational grant, in the amount of $22,000.00, as an unconditional grant'
CARRIED
Mr Jeffery reviewed the proposed fire agreement and the recommendations of the Fire
Committee of Mrs Lowen and Mr Boake, for an addendum to the Acme fire agreement, as
proposed at the June 24/96 Fire Committee meeting A discussion followed on having two
fire departments in one fire area Mr Jeffery reviewed the file providing background
information into this issue It was noted, now that there is one dispatch number for the area,
the problem of dispatch should be resolved The discussion continued with notations any
agreement would be contingent upon the balance of joint services being negotiated in good
faith, the responsibility of council to treat all residents in the municipality equally, the
problems between Acme and Linden in joining departments Acme's position to keep the
departments operating separately, Linden is negotiable to having anoint department
Mr Hanger moved to table the Acme Linden, joint fire department issue pending responses
from the towns and villages regarding the MD 's June 18196 joint service proposal letter
for senior housing, ambulance and recreation.
CARRIED
A short recess was held from 2 50 P M until 3 05 P M
Mr Hanger was not present when the meeting continued
Mr Wagstaff moved to table agenda item #10, invoicing for structural fires, until
responses were received from the towns and villages in the municipality
CARRIED
Mr Hanger entered the meeting time 3 07 P M
Mr Jeffery reviewed the information requested at the last meeting regarding animal control
complaints Mr Jeffery noted this issue was presented to council via the Municipal
Planning Commission who had received a copy of a new animal control bylaw adopted by the
M.D 's planning partner, the county of Mountain View It was noted the M.D does not have
a bylaw enforcement officer to enforce any bylaws It was agreed, over the years very few
complaints had been received and most that had been received had been addressed or referred
to appropriate authorities
Mr Hanger moved to accept and file
�. W
Mr Marz reported on the Federation of Canadian Municipalities (FCM) convention he had
recently attended in Calgary noting it had provided an opportunity to converse with
municipalities from other provinces and the national flavour of the conference gave a different
perspective on various issues Mr Marz noted the quality of the workshops and speakers
were excellent and he had enjoyed a tour of the Sarcee Nation and learned how this native
group had learned to locate and dispose of munitions and restore its lands to their original
state after the Armed Forces vacated the native lands it leased, from the band, west of
MIMIN 9
JOINT SERVICES TAB[H
W
APPROVAL OF 1996
HIL
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AS UNCONDITIONAL
ot�
7, 3Nius c�.Qu.7�d
FIRE ALIT
ADE LINDEN JOINT
SERVICE
FIRE AGR03 ]qT
ACNE LINDEN TABLED
cl/-
J RNM OUT OF
MEETING
INVOICING FOR
STR TUtN_ FIRES
TABLED
J RqM BACK INTO
MEETING
ANIMAL CONTROL
BYLAW
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M D OF KNEEHILL No 48 COUNCIL MINUTES
JUNE 251h, 1996
Calgary As a result of this learning and knowledge the band has become an international
contractor and works in Kuwait, Bosnia, and other previous war zone areas dismantling
munitions Mr Marz thanked council for providing the opportunity for him to attend this
convention Mr Marz noted, in his opinion, it would be advantageous to attend this
convention every three years or so a municipality does not have to be a member of FCM to
attend, membership provides voting privileges Next year's convention will be held in Ottawa
Mr Marz moved to accept and file the FCM report.
CARRIED
APPROVAL OF FCM
CONVENTION REPORT
Mrs Lowen moved to accept and file agenda item #13, Canadian Association of Municipal CAMA ACCEPT AND FILE
Administrators (CAMA)
CARRIED
Mr Jeffery reported an invitation had been extended to Reeve Marz, from the County of
Stettler, to attend the Heartland Heritage Days Parade" to be held Monday, July 22/96, in
Stettler commencing at 6 00 P M Mr Marz indicated he had other commitments and could
not attend and requested another councillor attend on his behalf Each councillor indicated
they had previous commitments and could not attend this function
Mrs Lowen moved the County of Stettler be advised, with regrets, that neither Reeve Marz
nor his alternate, could attend this function.
CARRIED
Mr Jeffery reported Mr Rob Penny, Regional Director, AB Transportation, had responded to
the M.D s request for road ban enforcement on local municipal roads and advised his
department does not provide transport enforcement services on local roads
Mr Boake moved to accept and file.
CARRIED
It was agreed Mrs Lowen and Mr Hoff edited the May 28/96 minutes for publication
Mr Boake reported PFRA is interested in initiating a water feasibility study, at their cost, in
the Acme Linden area The study is to determine the feasibility of transporting water, from
the Three Hills water plant, to interested users in the Acme Linden area.
Mr Boake moved a notice be published, in the M.D news section of the Three Hills
Capital, advertising that PFRA is interested in undertaking a water feasibility study to
provide water from the Three Hills water plant to the Acme Linden area and for any
parties interested in participating in this study and possible water source to contact the
MD. of Kneehdl, in writing, prior to August 31196.
CARRIED
It was agreed to place this notice in the newspaper until the end of August/96 to
accommodate any people away on holidays
Mr Wagstaff moved to accept and file the June 18196 AB Government News Release
reporting the appointment of Mr E. R "Ed" McLellan to the position of Deputy Minister
of Transportation and Utilities, effective immediately
CARRIED
Mr Jeffery reported the town of three Hills was successful in their bid to host the 1998 Senior
Summer Games It is estimated over 1 000 seniors will participate in these games The M.D
and Reeve Marz had provided letters of support for the town to host these games A
discussion followed on the Golf Course Road, especially in light of dust
control and safety concerns for the number of seniors that would be accessing this road to the
JD /MIN 10
INVITATION TO
ATTEND STMEM'S
HEARTLAND PARADE
AT8I1 RESPONSE RE
1 1 g" 1•
APPROVAL TO EDIT
MAY MINUTES
4� I
PFRA FEASIBILITY
WATER STUDY ACNE
LINDEN AREA
Aa r &o
APPOINT Miff OF DEP.
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M. D. OF KNEEHILL No 48 COUNCIL MINUTES
JUNE 25t ", 1996
golf course The games will be a three day event and the possibility of applying dust control DISCUSSION TO LFGRADE
on this road prior to the games was discussed and it was agreed this could eliminate some of WITH DUST CONTROL
the road safety concerns Mrs Lowen, the M.D representative on the Games Bid ILF COURSE W FOR
Committee noted she would keep council informed of this committee s developments
Mrs. Lowen moved to accept and file.
CARRIED
Mrs. Lowen moved the signing authorities for the M D of Kneehill bank accounts, that
being the Reeve or Deputy Reeve and Administrator or Assistant Administrator, also be the
signing authorities for the trust account for the Kneehill Agricultural Exhibition Group
CARRIED
The banking documents were then executed
Mr Jeffery reported the Drumheller & District Solid Waste Management Association had
invoiced the village of Carbon in the amount of $294.25, for the towing costs incurred by
Thompson Trucking on Apr 18/96 when they got stuck in the mud entering the site to collect
refuse Mr Jeffery noted he had inspected the site and it was adequately gravelled Some
concerns about the driving abilities of the truck driver were raised It was noted all the
transfer sites had been designed on the same specifications and if there was a problem with the
truck entering the site this problem should have been identified Mr Jeffery also reviewed the
Neil Thompson Report on the status of improvements required at various transfer sites in the
area The report notes Linden needs gravel, Carbon requires gravel, the bins are too low and
need repair, Torrington the bins are too low, Trochu requires gravel and the removal of a deer
carcass Three Hills requires gravel, the site is unattended on Mondays there is a large
amount of oil in the bins Mr Jeffery noted Mr McCook is obtaining prices for cement bases
for the transfer boxes
Mr Wagstaff moved to refer this matter to the Road Committee for an inspection and
report
CARRIED
Mr Jeffery reported Parkland Savings and Credit union had confirmed the date of August
12/96 for their invitation to council, administration and their spouses to attend a golf
tournament and supper at the Three Hills Golf Club and have requested confirmation of
attendees prior to July 15/96 Messrs Boake, Wagstaff, Vickery, Marz and Hoff confirmed
attendance with their spouses Mr Hoff indicated he and his wife would be attending the
supper only Mr Hanger indicated he would not be available to attend this function It was
agreed to extend this invitation to the Administrator, Assistant Administrator and the Public
Works Superintendent and their spouses It was also agreed to request a team best ball
tournament format
Mr Jeffery advised the Hon Tom Thurber, Minister of Municipal Affairs, has responded to
the M.D 's concerns regarding section 126 of Bill 34, dealing with amalgamations and advised
the amendment was enacted to allow the Minister to intervene in annexations and help settle
issues such as boundary adjustments
Mr Boake moved to accept and file.
Mr Jeffery reported Brambo Blading, the Division 3 contract grader operator had requested,
a rate increase from $62.30 per hour to $66 00 per hour to offset increasing operating costs
and to provide an adequate repair reserve Mr Jeffery reviewed the preliminary discussions
regarding this contract agreement, noting the original discussions indicated the rental rate for
the Acme shop be tied to the rent formula for the Weich shop and the hourly contract grader
rate of $62.30 was originally $100 below the contract grader rate for Division 5 It was
MIMIN
11
EXHIBITION G UP
TRIlSf AMW
CARBON TRANSFER SITE
INVOI
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:01 ; :i. , , 17,,1+0 '.
SITE REPORT TO
ROAD COW
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PARnm SAVINGS &
CREDIT UNION GOLF
TOU IT INVITATIM _
49�7-15r 1-1107
TOM THrm
RE BILL 34 AMALG
AWTIONS
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DIV 3 CONTRACT
BRAMBO BLADING
REMY FOR RATE
TN-RASE
C
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M. D. OF KNEEHILL No. 48 COUNCIL MINUTES
JUNE 25t ", 1996
noted the Division 3 contract grader agreement was a five year agreement commencing April
1/95 and expiring Mar 31/2000
Mr McCook re entered the meeting time 4 00 P M
It was also noted there was no provision in this agreement for rate increases and also the five
year term of the agreement was to provide security to Mr Bramley, a former employee, who
had purchased the M.D grader and was in the initial stages of establishing himself as a
contractor (Brambo Bladmg) It was noted the current contract grader rate for Division 5 is
$66 00 per hour and this contract agreement is currently an annual agreement Mr McCook
acknowledged the cost of blades, fuel and repairs are increasing and also noted the terrain of
Division 3 is one of sandy soils and allows for more grading time than other areas where there
is gumbo soils It was noted either party to the contract agreement could terminate the
agreement and should this occur, then there would be a tendering process for the grading
services Mr McCook noted the Acme shop rent agreement is a separate annual agreement
and the rental rate has dust increased from $250 00 per month plus half the utilities to $300 00
per month plus half the utilities
Mr Hanger moved the terms of the Division 3 Grader Contract Agreement remain
unchanged for the remainder of the term of the agreement.
CARRIED
It was agreed should the Division 3 contractor decide to opt out of this agreement and break
the contract, council tender the grading services for this division
Mr Jeffery reported the Hon Robert Fischer Minister of Transportation and Utilities has
announced a revised and expanded Resource Roads Improvement Program to assist local
municipalities to maintain their roads impacted by heavy industrial traffic or intensive livestock
activities Total provincial funding, over a two year period will be $21 million with a funding
formula based on length of roads, assessment base and other factors A representatives from
the Minister's department will be contacting municipalities to further discuss this issue
Mr Boake moved to table this item and further each councillor prepare a listing of
possible roads that could benefit from this program for the next meeting
CARRIED
Mr McCook left the meeting time 4 25 P M
MS INTO NEETTING
DIV 3 GRADER CONTRAC
DIV 3 GRADER CONTRACT
G TO REMAIN
UNOW CM
RESOLWE ROADIW
PWS OUT OF NEFTTING
Mr Boake reported the Building Committee had obtained prices for flag poles, a fibre glass BUILDING COW
pole cost $1,280 00 plus GST and installation The protocol, if any, of flying two flags on REPORT RE PRICE OF
one pole was discussed It was noted four new poles were required, two at the administration FLAG POLES
office and two at Keivers Park
Mr Hanger moved to table this item until the next meeting. BLDG C" REPORT
CARRIED TABLED
G/b
Mr rickery moved to table the Kneehill Ambulance Report. I41ILL AW RRW
CARRIED TABLED
c/Q
Mr Hanger moved the meeting adjourn. ADJO10+0T
CARRIED
Time 4.30 P M
- -- - -- - - -- ---- - - - - --
Pt
�� Reeve
JDIMIN
bionic al ciministrator
12
1
JOHN C JE FFE RY REPORT
June T2 W, 1996 to June 25", 1996
REPORT.
Balance Forward
1 Gave M.D. map to Drumheller R.0 MY
2 Pending Items - see attached report
Balance Forward
CORRESPONDENCE
1 June 7/96 Receipt $284 00 Fines distribution
2 Jun 5/96 Receipt $1,920 05 reimbursement from AB Municipal Affairs re
oil] and gas surface rights
3 May 1996 Special Report from Parliament Jack Ramsay, MP crowfoot
4 May 31/96 AB Gazette
5 June 5/96 Central AB Business Information project minutes
6 May 22/96 South Central Idea Group meeting minutes
$1000
1000
$ 20 00
assessment work re
7 Equipment for sale listings from towns of Eckville, Canmore, Trochu Carstairs Hanna, M.D of
Rocky View and city of Airdrie
8 June 5/96 AAMD &C Municipal Highlights
9 June 11/96 ARMAA Fax re ARMAA Conference
10 May 1996 Fines Distribution listing
11 May 1996 AB Caucus News
12 Olds College Composting Technology program information
13 Employment opportunity advertising Rocky Mountain Solid Waste Authority Authority
Manager
14 Employment opportunity advertising City of Cranbrook Program and Staffing co ordinator
15 Sales Catalogue Jack Watson Sports Inc
16 Spring 96 IBM News magazine
17 May 1996 Connexion magazine
18 June 1996 Profit magazine
19 Seminar advertising Stress Solutions Workshop for Women
20 Course advertising U of A
21 Course information AB Safety Codes Council
22 Seminar advertising Labour and Employment Law
23 Information sample "Getting Along'
24 Course advertising Banff Centre for Management
25 Seminar advertising how to Manage Conflict Anger and Emotion
26 May 29 June 12 & 19/96 Three Hills Capital newspapers
27 June 11 & 18/96 Highway 21 newspapers
HOME OCCUPATION AND DEVELOPMENT PERMITS
1 Ferguson, Cheryl
Home Occupation Crafts
2 Lynch Tom & Wilhelmina
Home renovations
3 Penner, Earl & Tamara
Garage shell
4 OX Poultry Farms
Broiler barn
5 Wiebe Reg
Hog barn
1
SE 20 31 21 W4
SW 23 33 22 -W4
$20 000 00
Lot 4 &5, Blk 10 Plan 7810531 Swalwell
$7,00000
NE 16 30 25 W4
$80,00000
NE 12 30 25 W4
$30,00000