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HomeMy WebLinkAbout1996-06-25 Council Minutes0 is 0 U t M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING June 25th, 1996 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Bank Reconciliation 6 Accounts Payable APPOINTMENTS. 9 30 A.M Mr Lonnie McCook, Public Works Superintendent 10 30 A.M Mr Paul Vasseur, Farmers Advocate Office see item #19 GENERAL ITEMS. 7 AB Environmental Protection Transfer of Braconmer Recreation Site 8 Joint Services 9 Fire Agreement and Acme/Linden Fire Service 10 Invoicing for Structural Fires 11 Dog Control Bylaw 12 FCM Convention Report R Marz 13 Canadian Association of Municipal Administrators (LAMA) 14 Stettler & District `Heartland Heritage Days' Parade 15 Road Ban Enforcement on Local Municipal Roads 16 May 28/96 Minutes to be edited for publication TRANSPORTATION ITEMS. 17 Public Works Superintendent Report 18 Hepburn, Radomske, Arthurville projects Ratepayer Concerns 19 Kientz Drainage Ditch 20 Culvert SH 836 SE 19 & SW 20 30 22 W4 Report 21 Approach Request SE 20 31 25 W4 LATE ITEMS. 22 Acme /Linden Water 23 AB Government News Release 24 Three Hills Summer Games Bid 25 Exhibition Group Trust Account 1 M D OF KNEEHILL No. 48 COUNCIL MINUTES JUNE 25t ", 1996 A regular meeting of council was held in the M.D OF Kneehill office, 232 Main Street, Three Hills, Alberta, on Tuesday, June 25th, 1996 commencing at 8 30 A.M The following were present for the meeting Reeve Richard A Marz Division Four Councillors Requests were made to add the following items to the agenda Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three P James M Hanger Division Five Richard M Vickery Division Six M Glen Wagstaff Division Seven Municipal Administrator John C Jeffery Jennifer Deak, Assistant Administrator, was present and recorded the minutes Reeve Marz called the meeting to order at 8 30 A.M CALL TO O1M Requests were made to add the following items to the agenda 32 Building Committee Report ADDITIONS TO Alm 33 Kneehill Ambulance Report Mr Wagstaff moved approval of the agenda with the above noted additions APPROVAL OF AGM - CARRIED Mr Hanger approval of the June 11196 minutes. APPROVAL OF KlNffB CARRIED Mr Jeffery s report was presented along with a listing of pending items Mr Jeffery JCJ RgW requested all councillors peruse this listing and advise if there should be any changes or amendments �. Mr Boake moved approval of Mr Jeffery's report. APPROVAL JCJ RBM CARRIED The Executive Committee report was presented Under report item #4 AB Wheat Pool EXEC C" RUMT meeting, a discussion followed on the Executive Committee recommendation to widen the road width to 10 0 metres from the railway tracks east to Highway #21 conditional upon AB W-EAT POOL development and relocation of the grain elevators Mr Vickery noted he was not against this REl- CATIQV potential development, especially as there would be a future increase in the M.D 's tax base, but noted some secondary highways which would be used to transport grain to these elevators were not at this width It was noted AB Wheat Pool would be responsible for providing adequate turn off lanes from Highway #21 Mr Hanger noted the 10.0 metre width proposal would only be for 3/4 mile at an estimated additional cost of $5,000 00, and would be undertaken with the road project Mr Vickery thanked council for this clarification Mr Marz inquired if council wished to go `in camera' to discuss any confrontational issues Mr Vickery replied "No" and the meeting continued Mr Marz clarified the recommendation, under this report item, to purchase land on the south side of the road for road widening, noting it was to avoid relocating the mayor power line on the north side of the road Mr Marz also noted the proposed road widening was to accommodate a proposed development that would economically impact the community and JD /MIN 1 M D OF KNEEHILL No 48 COUNCIL MINUTES JUNE 251h, 1996 provide services Mr Jeffery reported the road project, scheduled at this location, was being deferred until the proposed development was confirmed Mr Vickery expressed concerns regarding the time spent by AB Bridge Branch and/or its BIGELOW BRIDGE/ contractor on the Bigelow Bridge repairs This bridge is located on a major road in the AB TPANSPUZTATION municipality (SH 587) Mr Vickery noted, in his opinion the length of time of this project CUCERNS was excessive, the road had to be closed and traffic detoured, the actual time spent working on the bridge was less than the actual time spent away from the project site SSE SE 1166 FILE 119 - 34 -2rW4 Mr Vickery moved a letter be sent to Mr Rob Penny, Regional Director, AB Transportation, inquiring into this matter CARRIED M' Mr Jeffery noted he would contact�Vickery and Mr McCook to obtain particulars in order to prepare this letter Under Executive Committee #5 City of Red Deer E9 1 1 Service, Mr Vickery reported concerns had been expressed at the Kneehill Ambulance meeting by Mr Keith Martin regarding a possible duplication of services by having an E9 1 -1 dispatch Mr Martin had noted this service is a dispatch service only Mr Wagstaff reported Mr Roy Enzie, from the Trochu Fire Department had advised the Trochu fire department support the E9 1 1 service and feel it is a very positive service, the only negative notation is the $0 86 per month charge to all telephone lines Mrs Lowen the M.D 's representative on this issue, reported the E9 1 1 service provides a dispatcher who remains on the emergency telephone line until a the emergency service arrives on site This dispatcher is qualified and provides emergency flip chart counselling The incoming calls are also tracked on the computer which also shows location of the telephone and the last five calls made on the incoming telephone line To date, the computer cannot provide this information for cellular phones Under Executive Committee #13, Mt Vernon Water Co op legal bill Tainsh Howard it was noted the recommendation was to pay this legal bill and provide the Co op members with a full accounting of monies received and expenditures It was also noted there would be further legal bills from Brownlee Fryett regarding the draft Co op agreement A discussion followed the share of this legal bill that could be attributed to the Co op and the possible collection of this share of the bill A lengthy discussion followed on the extent of any future involvement by the M.D in this project Mr Marz noted the members of this Co op are M.D ratepayers and any accommodation to this project must be in the best interests of the entire M.D and could not jeopardize council s legal position regarding possible liability issues Mr Vickery noted the M.D had spent a lot of time and effort to try and accommodate this group to the extent of arranging a meeting with the Hon Tom Thurber, Minister of Municipal Affairs Mr Hanger noted he felt it his duty to provide to the potential users of this water system all information regarding this issue, including the Co op s information regarding multiple hook ups the potential users should be aware of all proposed conditions for this project Mr Vickery requested a policy be drafted to define how the M.D would be involved and the extent of involvement in any future utility projects Mr Vickery recommended should any requests be received from the Co op for the M.D to provide construction services, the M.D place priority upon maintaining and completing its current work schedule prior to making any commitments to do work for a private enterprise A discussion followed on a draft policy that reflected any M.D involvement in a public utility would only be undertaken if the M.D owned the utility system and also to address in this policy the legal and engineering fees M- 1- 1uvirr MT vom CO-OP LEGAL BILL GE>rEx ' POLICY RE MD INVOLVEMINr IN R13LIC UTILITIES Mr Vickery moved the Executive Committee prepare a draft policy regarding the M.D.'s position and involvement in public utilities, that being a position of non involvement unless the M D owns the utility, and further this draft policy be presented to Council for approval. CARRIED UNANIMOUSLY JD /MIN 2 0 0 11 M. D. OF KNEEHILL No 48 COUNCIL MINUTES JUNE 25t ", 1996 Under Executive Committee item #12 Letter from Three Hills Flying Club re Airport Commission it was noted all User Group members, except one are members of the Flying Club and the Flying Club was requesting a voting seat on the Airport Commission Mr Wagstaff moved a letter be sent to the town of Three Hills indicating the M.D. supports the Three Hills Flying Club's request to become a voting member of the Airport Commission. CARRIED Mr Wagstaff requested this letter be sent to the town prior to Airport Commission meeting, scheduled for Friday June 28/96 and also a copy of the letter be sent to the Airport Commission Under Executive Committee item #14 letters from the villages of Carbon and Acme re proposed regional Agri Plex, Mr Jeffery read the draft responses prepared for each village. It was agreed to reword the second paragraph in the Carbon letter and remove the word "instead It was also agreed to include in both letters a statement that the M.D was acting as a facilitator to the Exhibition Steering Committee such as an urban centre would act as a facilitator to a group in similar circumstances in their jurisdiction Mr Wagstaff reported Mr Willie Moran, the Huxley 4H leader had advised him the 4H group is now backing away from this proposed Agri Plex as the 4H group has no funds and the proposed building, which started as a small tent is now too big Mr Marz noted the Steering Committee was looking at a thirty year vision in proposing this structure instead of a tent, the entire development would be undertaken over time Mr Wagstaff also noted a lot of people think the M.D is promoting this Agri Plex It was noted this is incorrect, the user groups approached council Mr Marz noted the M.D is promoting a proper location one that will provide for the future vision Mr Wagstaff noted there was a lot of misinformation about this proposal out to the public and proper information should be provided along with public consultation Mr Vickery reported he had also spoken with Mr Willie Moran and afterwards with Mr John Parker Mr Parker had advised the 4H group now wants out of this proposed project as it is too large and much bigger than the original request Mr Lonnie McCook entered the meeting time 9 30 A.M Mr Vickery continued with his report, noting Mr Parker had expressed the following views membership fees and user group costs had not been addressed, Trochu had offered the use of their arena during the period April to September, recommending review previous Rodeo records and attendance in year 3, 4 and 5, recommending put proposal on hold for one or two years as there will be changes in the Ag Society structures and perhaps monies from these Societies can be funnelled into this project and possibly eliminating the need for M.D contributions Mr Vickery also reported Mr Willie Moran had further advised there are people in the Trochu Ag Society against the proposed project and want the 4H sale to remain in Trochu and further want a plebiscite for any proposed building Mr Vickery requested the minutes reflect his own opinion that initially he was in favour of a $30 40,000 00 facility but feels a $200,000 00 facility proposal is ludicrous the M.D has a mission statement and should make its number one priority the road system Mrs Lowen noted the only comments she has received regarding this proposed facility are negative comments Mr Vickery further noted, Mr Parker had commented that Mr Marz's involvement with this proposal includes a personal interest as he has an interest in horses Mr Marz addressed the concerns expressed noting the 4H group originally wanted a tent type facility a Steering Committee was struck to look into what was available and obtain proposals for a facility that not only addressed one group s concerns but could provide a multi purpose use, the Rodeo Group could utilize a tent, for the Riding Club a tent type facility would not work, for the Ropers group a tent type facility would not work The Steering Committee wanted to ensure all potential user groups were heard and conclusive information obtained on which to base recommendations and proposals The Steering Committee would JD /MIN 3 SUPPOfZT TO THREE DILLS FLYING CLUB RE VOTING WTW AIRPW C NMI ION 41E»Sc 411W 7 �oF�SNicas, AA GkGs�,lfr+- s /lscs a ;1 ., ,�. bWal 4! ..1'1► PWS INTO MEETING C' ' D MI �' • 0 L] 0 11 M. D. OF KNEEHILL No 48 COUNCIL MINUTES JUNE 25t ", 1996 be touring other facilities to gather information such as size and type of facility The M.D was acting as a facilitator to the group The proposed facility would be operating in a `no operation deficit" position, that is incurring no operating over runs Mr Marz noted there was a lot of conclusions being formed based on inconclusive evidence, the M.D 's mission statement provided every consideration be given to every group Mr Marz also noted, A62I PLEX CONCEflr6 initially Mr Vickery was requested to sit on this Steering Committee and declined, Mr Marz also requested to be replaced on this Committee after its first meeting Mr Vickery noted he was expressing ratepayer concerns on this issue and inquired why the Three Hills Rodeo, that was in the arena several years ago discontinue and why there is no response to the advertisement and survey in the newspaper, by the Three Hills Ag Society which contains misinformation regarding this proposed facility? Mr Vickery stated he felt a rebuttal should be published in the newspaper informing ratepayers of the correct information Mr Marz inquired what council would like to see as a rebuttal in the newspaper and invited Mr Vickery to prepare a rebuttal and bring it to the next council meeting Mr Wagstaff noted the Three Hills Ag Society s newspaper article appears to be the M.D 's article Mr Wagstaff also noted there were several questions unanswered regarding this proposed facility who ultimately owns the facility, who is responsible for the operating of the facility, the user groups? Mr Marz indicated both negative and positive responses had been received from the Three Hills Ag Society s survey, the M.D had reacted to a group that had approached council with a request and to this end was trying to facilitate the group and in the process of obtaining information on which to based informed decisions A discussion followed on a rebuttal to the Three Hills Ag Society's newspaper article, the M.D s position and involvement as facilitator to the group, the report that the 4H group, one of the original group s that requested a facility backing down from this proposed facility development, public support for the proposed facility, lack of correct information being provided to the public A short break was held from 10.00 A.M until 1020 A.M The discussion continued on the proposed Agri Plex Mr Marz observed council was like a weather vane, looking to see who was the most vocal group and then reacting to this group Mr Vickery noted council should respect the position of the 4H group, a group who initiated this proposed facility but now wish the opportunity to back out Mr Vickery noted he was merely passing on comments received from ratepayers Mr Boake noted Mr Vickery's comments and points were well taken Mr Marz noted a response would be forthcoming to the misinformation published by the Three Hills Ag Society but much could be said for a cooling off period and time was still required to collect all the correct information Mrs Lowen responding to Mr Marz's comment likening council to a weather vane, noted it was council s obligation to listen to its ratepayers and report the comments received if only negative comments had been received then only these could be reported Mr Jeffery left the meeting time 10.25 A.M Mr Hanger noted the Agri Plex situation could be compared to the Mt Vernon water situation comments received, whether positive or negative, were reported to council along with all information on the situation Mr Marz noted councillors should not only be poll takers but also show leadership Mr Jeffery re entered the meeting time 10 30 A.M AMI PLO( Mr Vickery moved approval of the Executive Committee report with the exception of AppROVAL OF EXEC COIk' Executive Committee item #14 which would be addressed with item #ZS on the agenda. CARRIED 7 - P. 8 oF/7) —O>Kt i Mr Marz reported he had spoken with Mr Vern Kientz regarding the drainage project NW 23 -32 26 W4 and request for ditch cleaning NE 22 32 26 W4 and had recommended Mr IEINTZ DRAINAGE pRO,ECI Mentz contact the Farmer's Advocate office in Edmonton It was also reported Mr Jeffery re "' had contacted PFRA and requested legal opinion on this issue JD /MIN 4 Ln "Y N Ln M. D. OF KNEEHILL No. 48 COUNCIL MINUTES JUNE 25t''. 1996 Mr Paul Vasseur from the Farmer's Advocate office, entered the meeting time 10 35 A.M PAL VASSRR FARI4 ER I On behalf of council Mr Marz extended a welcomed to Mr Vasseur Mr Vasseur noted Mr Vern Kientz had contacted him about his drainage problem, which he feels the M.D is responsible to maintain Mr Vasseur noted upon reviewing the file and the 1967 original agreement, clause #4, it appears the M.D has no responsibility to maintain, however the M.D has undertaken maintenance in the past Mr Marz noted the agreement mentions a IEINTZ DRAINAGE floodgate and =es the M.D to maintain the water level at 2 feet In dry years it has P 32-26 been possible to hay the area this is a wet year and haying the area appears impossible The drainage project was a point venture between the M.D PFRA and land owner involvement There are no records to indicate the council of the day agreed to drain the land to a degree as to allow farming practices on the parcel every year It was noted the culvert on SH 805 could be addressed with the scheduled road work in 1998 Mr Vasseur noted while it may be advantageous to clean the slough area, there is no obligation on the part of the province or the municipality to do so and inquired if the M.D would be receptive in entering into a cost sharing agreement with the involved ratepayers to drain the area when undertaking the SH 805 project It was noted the M.D was not in favour of draining land and the SH 805 project may not involve any changes to elevations Mr Jeffery reported PFRA had advised projects of this type require normal maintenance therefore, operation and maintenance become the responsibility of the benefittmg landowners and PFRA has no further interest nor responsibility as stated in the terms and conditions of the Rural Water Development Program Mr Jeffery further reported legal opinion on this issue had advised the agreement was not enforceable for entry purposes for new owners the Water Resources caveat was the only registered caveat on the title and did not include the M.D s agreement Mr Vasseur thanked council for their time and advised he would meet with Mr Kientz and further discuss this issue in light of the information provided by council Mr Vasseur left the meeting time PAUL VASSEIlR OUT OF 1020 A.M MEETING Mr Hanger moved a letter be sent to Mr Vern Kientz advising Council has reviewed his request and , based upon the a g reement have no obligation to do anything beyond the n�,c. / •�L terms of the agreement. Further, should Mr Kientz be willing to pay for any proposed solution then the M.D. would be willing to go beyond the terms of the agreement. CARRIED Mr McCook presented the Public Works Superintendent report A Road Committee date was set for Thursday, June 27`x' at 8 00 P M Mr McCook noted he was very satisfied with the total proceeds of $110 650 00 from the recent auction of M.D equipment A discussion followed on the impact of the weather on roads throughout the municipality, it appears each division has received inclement weather conditions Mr Vickery noted ratepayer comments received from Division 6 are that the 3 4 pass system of grading is working very well and is being very well received but feedback is that the grader is not getting back to the same road often enough Mr Marz requested input on a solution and Mr Vickery suggested another grader be placed in Division 6 and 7 for a few months f Mr Marz asked the Road Committee members (Messrs Vickery, Hanger and McCook) about the road conditions throughout the municipality Mr Boake noted the roads in Division 3 were in a comparable condition as the other divisions and it was agreed by all councillors the roads throughout the M.D were in poor condition because of the weather Mr McCook stressed that every division received comparable rain and the crews were working to the best of their abilities, there was not the budget to offer same day service and someone had to be first and someone was going to be last to receive these road services Mr Wagstaff noted the gravel was not getting out soon enough and inquired about the possibility of the gravel crew staying in one division Mr McCook noted this was the usual practice to have the gravel crew move from division to division but when this rainy weather hit all divisions the crew was sent to the worst roads first no matter where located in the municipality Mr Vickery suggested this road situation, which, after listening to the rest of council, appeared to be throughout the municipality, be addressed and perhaps contract truckers could be brought in to haul gravel Mr McCook reported no provisions for extra truckers was made in the budget, the M.D was running five ::I --f 1/46, �0 1 of lYl„ -ES — ADD, ,l mP No« , ► L'om neJ��p T,+A> Der Ad zX7-lAq Z14wmr is PAac® Al A4414-'7 M 4 , 4 JD /MIN g i�+J pyo2 giJO �s Sy of �� X10 Poo,e 4!a,)o .J L ► '��1_N1 '.1 � 1 M I M �'� ► 1 � 1 M ►1 1 1 C� 2 E M D OF KNEEHILL No 48 COUNCIL MINUTES JUNE 25th, 1996 trucks currently and on 12 hour work days Mr McCook further reported there had only been 25 total days of work in the past three months, all due to weather conditions Mr Vickery emphasized the need to address the roads Mr Wagstaff noted it had indeed been an exceptionally bad year and everyone realized this and the resulting road conditions Mr Boake also noted the weather had been a problem and noted Mr McCook had the situation in hand was looking at options and was confident in Mr McCook's decisions Mr Marz noted a solution had been recommended but it appeared the same problems existed in all divisions Mr Vickery noted he had requested this item be placed on the agenda and did not realize the same extent of road problems existed in the other divisions no other divisions, except Divisions 6 and 7 had placed this item on the agenda and in light of this information suggested everyone should receive the same level of service A lengthy discussion followed on the budget previous cut backs and road requests Mrs Lowen recommended the Public Works Superintendent be allowed to do his fob and look after his responsibilities and should he decide more equipment was necessary to handle a situation he would advise council accordingly and at that time the matter could be addressed Mr Boake moved acceptance of the Public Works Superintendent Report CARRIED Mr Jeffery reported Mr Bruce Hastie had spoken with him regarding the ratepayer concerns about the Hepburn and Radomske road projects being replaced with the Arthurville North Road project Mr Hastie and a group of ratepayers feel the Radomske Road is in good shape, only requires a day of buggy work to fix and should not be rebuilt This group feels the Arthurville North Road should be rebuilt, which would finish the road construction program to tom SH 583 with SH 587 The group also feels the Hepburn Road should be left as is and priority given to the Arthurville North Road Mr Jeffery noted office records indicate two miles of the Arthurville Road (west of 18 and 19) were not redone Mr Jeffery further reported Mr Hastie has advised oil companies are using the road north of Hoppins Mr Hastie has three quarters on the Hepburn Road and feels gravel won't stand up and would be a waste of money Mr Jeffery then read a letter, signed by a group of twenty ratepayers, who are in favour of the Radomske Road project and note this road is dangerous it is narrow with steep ditches there are two sharp knolls on the first two miles and a steep hill south of McRae s This road is a school bus route, is also used by oil companies cattle liner trucks and farm machinery The group feels the road poses safety concerns, needs addressing and should remain on the road program Mr Wagstaff noted the valid concerns raised by this group must be considered and supported Mr Wagstaff moved to reconfirm the Road Program, as previously approved, and proceed with the Radomske Road project CARRIED Mr Jeffery read the June 18/96 Road Committee report regarding the meeting with AB Environment, the Road Committee and ratepayers to further discuss the culvert on SH 836 SW 20 and SE 19 30 22 W4 The culvert and drainage on both sides of the road were discussed and no agreement was reached Mr Hanger moved the culvert remain as is, all involved parties be informed of this decision, and advised the culvert is M.D. property and should not be tampered with by any unauthorized persons. CARRIED Mr Marz reported he had received a request from Ms--Awr Walesky, for a second approach from the SE 20 31 -25 W4 onto SH 806 to allow access to the land renter to that portion of the quarter that is pasture land ' There is currently access, from SH 806 onto the cultivated portion of this quarter Mr Marz has advised Ms' Walesky of the future road project on SH 806 and also that paving of the approach would be at%� cost unless a temporary approach was granted in the interim until the road project undertaken "5;reP. ::I�k-Y 9/96 1P")J1:k4 MIMIN 6 DISD MION ND WADS, WMM j RECO FIFATION TRMW & WOUNT PMM LE�aF.x�r T - DoI1 1!1 IR ..,Ir I 1 a n LJ 11 M. D. OF KNEEHILL No. 48 COUNCIL MINUTES JUNE 25th, 1996 Mr Wagstaff moved a temporary approach be approved, as a second approach, from SH AppRUVAL FOR -gyp I, 806 onto SE 2031- 25 -W4, providing the approach meets sight distance requirements, as APPROApi SE 20-31 -25 per policy, and the costs for the approach are paid by the ratepayer, and further the X77 landowner agree, when SH 806 is rebuilt, the approaches onto this land be re- addressed „may and relocated to provide one approach only that is located to allow access to both the cultivated and pasture portions of the land and this common access approach be installed at M D cost. CARRIED Mrs Lowen moved approval of the accounts presented for payment, subject to approval by Apm w OF ACCOUNTS the Finance Committee of Messrs. Wagstaff, Hanger, Hoff and Marz. CARRIED Council recessed for lunch from 11 50 A.M until 1 00 P M Mr McCook was not present when the meeting reconvened V170 LK6. PWS OUT OF MEETING Mr Hoff moved approval of the May 1996 cash comparison and bank reconciliation APPROVAL OF CASH reports, as presented COMP & BAW REC CARRIED Mr Jeffery reviewed the terms of the sell back agreement between AB Environmental Protection and the M.D for Braconnier Park Concerns were expressed over the terms, especially the $1 00 buy back clause and the implementation of same should the use of the area change It was noted this clause made no provisions for reimbursement of any improvement costs It was also noted these stipulations were not brought forward when the department first approached the M.D to take over this park s operations A discussion followed on the down loading of services by the provincial government W., 1V V ,14 L.Ilmnilow, Mr Hanger moved a letter be sent to AB Environmental Protection, Disposition Services Branch, advising= the MD is willing to take over this park and assume ownership for $100 without any stipulations or conditions. CARRIED Mr Jeffery read the June 18/96 letter sent to all the towns and villages regarding a point I service compromise This new proposal is to continue senior housing funding on an equalized JOINIT SERVICE assessment basis and to phase in ambulance funding from an equalized assessment basis to a PRO1'0W SERI HOUSING per capita basis beginning with a 50% equalized assessment and 50% per capita phase in RMWATION commencing January 1/97 and continuing until Jan 1/200 at which time this will be reviewed to see how the jurisdictions have been impacted Recreation point services are to be negotiated as a separate issue to accommodate those jurisdictions still having problems with the M.D 's recreation position Mr Jeffery then read the June 18/96 letter to the town of Three Hills advising the M.D has agreed to a 1996 recreation grant to the town, in the amount of $22,000 00, on a no formula 1996 THREE HILLS RECREATION GRANT basis, as a good will gesture, on condition the M.D has equal say on facility fee structures The letter further states this in no way implies acceptance of Three Hills position of using debenture payments and interest as operating costs and further this grant is viewed by the M.D , as a transitional payment to allow time to resolve the recreation issue and come up with a formula that is fair and equitable to both parties Mr Jeffery then read the June 24/96 letter from the town of Three Hills which advises the town has accepted the senor housing and ambulance point service proposals, as stated in the M.D s June 18/96 letter The town has also approved a motion to accept the $22,000 00 for a 1996 recreation grant, without condition, and agree not to consider a two tier system until further negotiation The town further states it agrees not to implement a two tier user system for this year and look forward to continuing negotiations towards a mutually acceptable recreation agreement A discussion followed on arena use in the municipality and the ice time rates charged by various facilities Mr Marz requested the M.D s point service recreation position be tabled until council's position be clearly defined that being whether or not council JD /MIN 7 M D OF KNEEHILL No 48 COUNCIL MINUTES JUNE 25th, 1996 'Y%iJV7E5 .F Arco GoF Caves would discriminate on what type of recreational facilities it would support In the past the M.D has supported ski hills, arenas, pools, curling rinks, parks'* Mr Marz noted as a member of the Exhibition Group Steering Committee he needed to know the M.D s position DISCUSSION ON REC as he was looking to fulfill the directions from council and the M.D s mission statement Mr POSITION & AGRI PLEX POSITION Wagstaff noted to date the M.D had committed in principle the CAESA/CASCI equipment sale proceeds, in the amount of $30,184 00, to this proposed Agri Plex and inquired whether ryi „aJfEs or not council was still in favour of this approved motion A lengthy discussion followed on the status of the proposed Agri Plex, the offer from Trochu for the limited use of their arena the funding of other recreational facilities the funding of facility deficits and lack of input, by the M.D , into their operations the attempts to reduce operating costs in various facilities Mr Marz noted, originally, he had requested Mr Vickery sit as chairperson on the Exhibition Steering Committee Mr Vickery noted he had declined the position because of other commitments and time elements for other projects Mr Jeffery briefly left the meeting time 1 40 P M and returned with a report, he was in the process of preparing indicating the amount of dollar contributions the M.D had made to various recreational facilities This report, which is incomplete indicates since the 1960's the M.D has contributed in excess of $1 8 million to various recreational projects Mr Marz noted he had requested Mr Jeffery to research this issue and collect all the information so that the facts could be accurately reported Mr Marz moved Mr Vickery replace him on the Exhibition Group Steering Committee EXHIBITION GM and further requested a recorded vote on this motion. STEERING C NM REPRESENTATIVE Mr Vickery stated he did not want this position and would not be attending any meetings should the vote be approved Further discussion followed on the position of the M.D on this board, the initial user groups position, the M.D 's role as facilitator to the group to ensure any proposal or recommendation is feasible the allegations and misinformation presented to the public by other parties, the need to respond to the public with credible and correct information Mr Vickery noted he had merely brought to council's attention the concerns expressed to him by an initial requesting group for this facility Mr Hanger moved to amend Mr Mans motion and moved to have Mr Wagstaff replace 1T TO RE Mr Marz on the Exhibition Group Steering Committee. MUTION rri e. ce a �s >> t ��> E aG Pk �7, Pz xG1 o< � o Po5,7iaJ iF -z— m,f,a.J 1,4s Aar �iti1J7�s Mr Marz requested Mr Hoff the Deputy Reeve consider the validity of this amending motion Mr Vickery left the meeting time 1 50 P M R VICKERY OUT OF THE MEETING Further discussion followed Mr Marz stated emphatically, should any member of council consider any of his actions or behaviour in the matter involving the Exhibition Group and his position on the Steering Committee, be inappropriate, to so state No statements were forthcoming from those councillors present Mr Hoff called for a decision on the motion, as amended, and it was declared CARRIED A recorded vote was held on the amended motion and Councillors Boake, Hanger, Marz, Lowen and Hoff indicated they were in favour of the algm i� motion and Councillor "Wiaindicated he was not in favour of the ""'motion. Mr Hoff declared the motion CARRIED Mr Marz offered to provide Mr Wagstaff with his files and information on the Exhibition Group Mrs Lowen left the meeting time 2.05 P M and returned momentarily Mr Vickery re- entered the meeting at 2 06 P M JD /MIN 8 7 1 1 1 1 : 1, R VICKMY BACK INTO' FETING I j ti r 1 g H E H M D. OF KNEEHILL No 48 COUNCIL MINUTES JUNE 25t ", 1996 The discussion returned to recreation point services, specifically the arena ice time rates and the operational deficits of various facilities compared with other facilities in the M.D that do not incur deficits Mr Wagstaff inquired whether arenas, in the cities, operate in a deficit position Mr Jeffery noted he would check into this and report back to council Mr Boake moved to table recreation joint services until responses are received from the towns and villages to the M.D.'s June 18196 ,joint services proposal letter CARRIED Mr Wagstaff moved to send a letter to the town of Three Hills, with copies to all towns and villages in the municipality, advising council had approved Three Hills 1996 recreational grant, in the amount of $22,000.00, as an unconditional grant' CARRIED Mr Jeffery reviewed the proposed fire agreement and the recommendations of the Fire Committee of Mrs Lowen and Mr Boake, for an addendum to the Acme fire agreement, as proposed at the June 24/96 Fire Committee meeting A discussion followed on having two fire departments in one fire area Mr Jeffery reviewed the file providing background information into this issue It was noted, now that there is one dispatch number for the area, the problem of dispatch should be resolved The discussion continued with notations any agreement would be contingent upon the balance of joint services being negotiated in good faith, the responsibility of council to treat all residents in the municipality equally, the problems between Acme and Linden in joining departments Acme's position to keep the departments operating separately, Linden is negotiable to having anoint department Mr Hanger moved to table the Acme Linden, joint fire department issue pending responses from the towns and villages regarding the MD 's June 18196 joint service proposal letter for senior housing, ambulance and recreation. CARRIED A short recess was held from 2 50 P M until 3 05 P M Mr Hanger was not present when the meeting continued Mr Wagstaff moved to table agenda item #10, invoicing for structural fires, until responses were received from the towns and villages in the municipality CARRIED Mr Hanger entered the meeting time 3 07 P M Mr Jeffery reviewed the information requested at the last meeting regarding animal control complaints Mr Jeffery noted this issue was presented to council via the Municipal Planning Commission who had received a copy of a new animal control bylaw adopted by the M.D 's planning partner, the county of Mountain View It was noted the M.D does not have a bylaw enforcement officer to enforce any bylaws It was agreed, over the years very few complaints had been received and most that had been received had been addressed or referred to appropriate authorities Mr Hanger moved to accept and file �. W Mr Marz reported on the Federation of Canadian Municipalities (FCM) convention he had recently attended in Calgary noting it had provided an opportunity to converse with municipalities from other provinces and the national flavour of the conference gave a different perspective on various issues Mr Marz noted the quality of the workshops and speakers were excellent and he had enjoyed a tour of the Sarcee Nation and learned how this native group had learned to locate and dispose of munitions and restore its lands to their original state after the Armed Forces vacated the native lands it leased, from the band, west of MIMIN 9 JOINT SERVICES TAB[H W APPROVAL OF 1996 HIL iR LS C12fVJT AS UNCONDITIONAL ot� 7, 3Nius c�.Qu.7�d FIRE ALIT ADE LINDEN JOINT SERVICE FIRE AGR03 ]qT ACNE LINDEN TABLED cl/- J RNM OUT OF MEETING INVOICING FOR STR TUtN_ FIRES TABLED J RqM BACK INTO MEETING ANIMAL CONTROL BYLAW r�: r 1"'wouffQ& RAMMUC= s i ❑ E M D OF KNEEHILL No 48 COUNCIL MINUTES JUNE 251h, 1996 Calgary As a result of this learning and knowledge the band has become an international contractor and works in Kuwait, Bosnia, and other previous war zone areas dismantling munitions Mr Marz thanked council for providing the opportunity for him to attend this convention Mr Marz noted, in his opinion, it would be advantageous to attend this convention every three years or so a municipality does not have to be a member of FCM to attend, membership provides voting privileges Next year's convention will be held in Ottawa Mr Marz moved to accept and file the FCM report. CARRIED APPROVAL OF FCM CONVENTION REPORT Mrs Lowen moved to accept and file agenda item #13, Canadian Association of Municipal CAMA ACCEPT AND FILE Administrators (CAMA) CARRIED Mr Jeffery reported an invitation had been extended to Reeve Marz, from the County of Stettler, to attend the Heartland Heritage Days Parade" to be held Monday, July 22/96, in Stettler commencing at 6 00 P M Mr Marz indicated he had other commitments and could not attend and requested another councillor attend on his behalf Each councillor indicated they had previous commitments and could not attend this function Mrs Lowen moved the County of Stettler be advised, with regrets, that neither Reeve Marz nor his alternate, could attend this function. CARRIED Mr Jeffery reported Mr Rob Penny, Regional Director, AB Transportation, had responded to the M.D s request for road ban enforcement on local municipal roads and advised his department does not provide transport enforcement services on local roads Mr Boake moved to accept and file. CARRIED It was agreed Mrs Lowen and Mr Hoff edited the May 28/96 minutes for publication Mr Boake reported PFRA is interested in initiating a water feasibility study, at their cost, in the Acme Linden area The study is to determine the feasibility of transporting water, from the Three Hills water plant, to interested users in the Acme Linden area. Mr Boake moved a notice be published, in the M.D news section of the Three Hills Capital, advertising that PFRA is interested in undertaking a water feasibility study to provide water from the Three Hills water plant to the Acme Linden area and for any parties interested in participating in this study and possible water source to contact the MD. of Kneehdl, in writing, prior to August 31196. CARRIED It was agreed to place this notice in the newspaper until the end of August/96 to accommodate any people away on holidays Mr Wagstaff moved to accept and file the June 18196 AB Government News Release reporting the appointment of Mr E. R "Ed" McLellan to the position of Deputy Minister of Transportation and Utilities, effective immediately CARRIED Mr Jeffery reported the town of three Hills was successful in their bid to host the 1998 Senior Summer Games It is estimated over 1 000 seniors will participate in these games The M.D and Reeve Marz had provided letters of support for the town to host these games A discussion followed on the Golf Course Road, especially in light of dust control and safety concerns for the number of seniors that would be accessing this road to the JD /MIN 10 INVITATION TO ATTEND STMEM'S HEARTLAND PARADE AT8I1 RESPONSE RE 1 1 g" 1• APPROVAL TO EDIT MAY MINUTES 4� I PFRA FEASIBILITY WATER STUDY ACNE LINDEN AREA Aa r &o APPOINT Miff OF DEP. MICR OF TRANS F,� ��� Ii3cl i YU RAW," VW x-1 BID ��y9 /�ko Ir „J��6S F ■ E10 F z M. D. OF KNEEHILL No 48 COUNCIL MINUTES JUNE 25t ", 1996 golf course The games will be a three day event and the possibility of applying dust control DISCUSSION TO LFGRADE on this road prior to the games was discussed and it was agreed this could eliminate some of WITH DUST CONTROL the road safety concerns Mrs Lowen, the M.D representative on the Games Bid ILF COURSE W FOR Committee noted she would keep council informed of this committee s developments Mrs. Lowen moved to accept and file. CARRIED Mrs. Lowen moved the signing authorities for the M D of Kneehill bank accounts, that being the Reeve or Deputy Reeve and Administrator or Assistant Administrator, also be the signing authorities for the trust account for the Kneehill Agricultural Exhibition Group CARRIED The banking documents were then executed Mr Jeffery reported the Drumheller & District Solid Waste Management Association had invoiced the village of Carbon in the amount of $294.25, for the towing costs incurred by Thompson Trucking on Apr 18/96 when they got stuck in the mud entering the site to collect refuse Mr Jeffery noted he had inspected the site and it was adequately gravelled Some concerns about the driving abilities of the truck driver were raised It was noted all the transfer sites had been designed on the same specifications and if there was a problem with the truck entering the site this problem should have been identified Mr Jeffery also reviewed the Neil Thompson Report on the status of improvements required at various transfer sites in the area The report notes Linden needs gravel, Carbon requires gravel, the bins are too low and need repair, Torrington the bins are too low, Trochu requires gravel and the removal of a deer carcass Three Hills requires gravel, the site is unattended on Mondays there is a large amount of oil in the bins Mr Jeffery noted Mr McCook is obtaining prices for cement bases for the transfer boxes Mr Wagstaff moved to refer this matter to the Road Committee for an inspection and report CARRIED Mr Jeffery reported Parkland Savings and Credit union had confirmed the date of August 12/96 for their invitation to council, administration and their spouses to attend a golf tournament and supper at the Three Hills Golf Club and have requested confirmation of attendees prior to July 15/96 Messrs Boake, Wagstaff, Vickery, Marz and Hoff confirmed attendance with their spouses Mr Hoff indicated he and his wife would be attending the supper only Mr Hanger indicated he would not be available to attend this function It was agreed to extend this invitation to the Administrator, Assistant Administrator and the Public Works Superintendent and their spouses It was also agreed to request a team best ball tournament format Mr Jeffery advised the Hon Tom Thurber, Minister of Municipal Affairs, has responded to the M.D 's concerns regarding section 126 of Bill 34, dealing with amalgamations and advised the amendment was enacted to allow the Minister to intervene in annexations and help settle issues such as boundary adjustments Mr Boake moved to accept and file. Mr Jeffery reported Brambo Blading, the Division 3 contract grader operator had requested, a rate increase from $62.30 per hour to $66 00 per hour to offset increasing operating costs and to provide an adequate repair reserve Mr Jeffery reviewed the preliminary discussions regarding this contract agreement, noting the original discussions indicated the rental rate for the Acme shop be tied to the rent formula for the Weich shop and the hourly contract grader rate of $62.30 was originally $100 below the contract grader rate for Division 5 It was MIMIN 11 EXHIBITION G UP TRIlSf AMW CARBON TRANSFER SITE INVOI 11; I ►0.»; F :01 ; :i. , , 17,,1+0 '. SITE REPORT TO ROAD COW -:r PARnm SAVINGS & CREDIT UNION GOLF TOU IT INVITATIM _ 49�7-15r 1-1107 TOM THrm RE BILL 34 AMALG AWTIONS f-" DIV 3 CONTRACT BRAMBO BLADING REMY FOR RATE TN-RASE C :7 M. D. OF KNEEHILL No. 48 COUNCIL MINUTES JUNE 25t ", 1996 noted the Division 3 contract grader agreement was a five year agreement commencing April 1/95 and expiring Mar 31/2000 Mr McCook re entered the meeting time 4 00 P M It was also noted there was no provision in this agreement for rate increases and also the five year term of the agreement was to provide security to Mr Bramley, a former employee, who had purchased the M.D grader and was in the initial stages of establishing himself as a contractor (Brambo Bladmg) It was noted the current contract grader rate for Division 5 is $66 00 per hour and this contract agreement is currently an annual agreement Mr McCook acknowledged the cost of blades, fuel and repairs are increasing and also noted the terrain of Division 3 is one of sandy soils and allows for more grading time than other areas where there is gumbo soils It was noted either party to the contract agreement could terminate the agreement and should this occur, then there would be a tendering process for the grading services Mr McCook noted the Acme shop rent agreement is a separate annual agreement and the rental rate has dust increased from $250 00 per month plus half the utilities to $300 00 per month plus half the utilities Mr Hanger moved the terms of the Division 3 Grader Contract Agreement remain unchanged for the remainder of the term of the agreement. CARRIED It was agreed should the Division 3 contractor decide to opt out of this agreement and break the contract, council tender the grading services for this division Mr Jeffery reported the Hon Robert Fischer Minister of Transportation and Utilities has announced a revised and expanded Resource Roads Improvement Program to assist local municipalities to maintain their roads impacted by heavy industrial traffic or intensive livestock activities Total provincial funding, over a two year period will be $21 million with a funding formula based on length of roads, assessment base and other factors A representatives from the Minister's department will be contacting municipalities to further discuss this issue Mr Boake moved to table this item and further each councillor prepare a listing of possible roads that could benefit from this program for the next meeting CARRIED Mr McCook left the meeting time 4 25 P M MS INTO NEETTING DIV 3 GRADER CONTRAC DIV 3 GRADER CONTRACT G TO REMAIN UNOW CM RESOLWE ROADIW PWS OUT OF NEFTTING Mr Boake reported the Building Committee had obtained prices for flag poles, a fibre glass BUILDING COW pole cost $1,280 00 plus GST and installation The protocol, if any, of flying two flags on REPORT RE PRICE OF one pole was discussed It was noted four new poles were required, two at the administration FLAG POLES office and two at Keivers Park Mr Hanger moved to table this item until the next meeting. BLDG C" REPORT CARRIED TABLED G/b Mr rickery moved to table the Kneehill Ambulance Report. I41ILL AW RRW CARRIED TABLED c/Q Mr Hanger moved the meeting adjourn. ADJO10+0T CARRIED Time 4.30 P M - -- - -- - - -- ---- - - - - -- Pt �� Reeve JDIMIN bionic al ciministrator 12 1 JOHN C JE FFE RY REPORT June T2 W, 1996 to June 25", 1996 REPORT. Balance Forward 1 Gave M.D. map to Drumheller R.0 MY 2 Pending Items - see attached report Balance Forward CORRESPONDENCE 1 June 7/96 Receipt $284 00 Fines distribution 2 Jun 5/96 Receipt $1,920 05 reimbursement from AB Municipal Affairs re oil] and gas surface rights 3 May 1996 Special Report from Parliament Jack Ramsay, MP crowfoot 4 May 31/96 AB Gazette 5 June 5/96 Central AB Business Information project minutes 6 May 22/96 South Central Idea Group meeting minutes $1000 1000 $ 20 00 assessment work re 7 Equipment for sale listings from towns of Eckville, Canmore, Trochu Carstairs Hanna, M.D of Rocky View and city of Airdrie 8 June 5/96 AAMD &C Municipal Highlights 9 June 11/96 ARMAA Fax re ARMAA Conference 10 May 1996 Fines Distribution listing 11 May 1996 AB Caucus News 12 Olds College Composting Technology program information 13 Employment opportunity advertising Rocky Mountain Solid Waste Authority Authority Manager 14 Employment opportunity advertising City of Cranbrook Program and Staffing co ordinator 15 Sales Catalogue Jack Watson Sports Inc 16 Spring 96 IBM News magazine 17 May 1996 Connexion magazine 18 June 1996 Profit magazine 19 Seminar advertising Stress Solutions Workshop for Women 20 Course advertising U of A 21 Course information AB Safety Codes Council 22 Seminar advertising Labour and Employment Law 23 Information sample "Getting Along' 24 Course advertising Banff Centre for Management 25 Seminar advertising how to Manage Conflict Anger and Emotion 26 May 29 June 12 & 19/96 Three Hills Capital newspapers 27 June 11 & 18/96 Highway 21 newspapers HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Ferguson, Cheryl Home Occupation Crafts 2 Lynch Tom & Wilhelmina Home renovations 3 Penner, Earl & Tamara Garage shell 4 OX Poultry Farms Broiler barn 5 Wiebe Reg Hog barn 1 SE 20 31 21 W4 SW 23 33 22 -W4 $20 000 00 Lot 4 &5, Blk 10 Plan 7810531 Swalwell $7,00000 NE 16 30 25 W4 $80,00000 NE 12 30 25 W4 $30,00000