HomeMy WebLinkAbout1996-05-09 Council MinutesM D OF KNEEHILL No 48 EXECUTIVE COMMITTEE
MAY 9T ", 1996
The Executive Committee of Richard A Marz and Otto Hoff met on Thursday, May 9`}', 1996
at the M.D of Kneehill office in Three Hills Alberta commencing at 9 10 A.M Also present
were John C Jeffery Administrator and Jennifer Deak, Assistant Administrator, who
recorded the minutes
The following items were reviewed
1. Letter from Brian & Wendy Cuffe re Equity Water Protect
Mr and Mrs Cuffe have sent a letter regarding the cost of the Equity Water Project and
expressing concerns that they feel they were misled as to the actual project cost, noting the
actual cost for the project if they elect to pay over twenty years is not $10 000 00 but rather
$18,878 53 Mr Cuffe has requested copies of the supporting documentation that indicates
he agreed to pay $18 878 53 for this service
Executive Committee recommends a letter with the supporting documentation be /-S'yat "!.J'
forwarded to Mr and Mrs Cuffe. lrkir44; &-)AqC
2 Acme/Linden Fire Agreements
To date no response has been received from either Linden or Acme regarding the M.D 's
letter requesting the villages to get together and obtain a consensus for this fire service After
this consensus has been reached a meeting with all three jurisdictions can be arranged
Executive Committee recommends to table this matter until a response has been received
from Acme and Linden.
3. Kevin Haller Golf Tournament
The fifth annual Kevin Haller Celebrity Golf Tournament will be held June 28`x' and 29`x' m
Three Hills with proceeds being donated to S T A.R.S and Three Hills Emergency Services.
Mrs Mae Davidson has requested the M.D sponsor this worthy cause and donate caps and
pins for this event
Executive Committee recommends the M.D donate 10 caps and sufficient pins for each
golfer in this tournament (approximately 120 pins) and also sponsor a golf hole for
$300.00 or $350 00, should a councillor wish to participate and golf in this event.
Mr Lonnie McCook, Public Works Superintendent, entered the meeting time 9.25 A.M.
4 Sand Pit Operation N.E. 7 -29 20 -W4
AB Environment has reported on a meeting of stakeholders regarding the reclamation of this
sand pit operation Mr Alex Cunningham attended this meeting on behalf of the M.D Mr
Clayton Schrock, Quadrock Trucking & Excavating Ltd., current owners of this sand pit has
written to the M.D advising the previous owners have advised they sold gravel to the M.D
out of the east side of this pit prior to 1979 Apparently the M.D had a crusher come in and
crush all the gravel on the east side of the pit The east side bank was never sloped after this
gravel was removed, leaving a face of 600' long by 105' high Mr Schrock is now requesting
the M.D help with this reclamation by providing a cat for approximately 20 hours to slope
this face and further, should the M.D have any "prior to 1979" records indicating gravel
removal these records be provided to Mr Schrock
Mr McCook noted this pit is located in the M.D of Badlands, at the Monarch Hill, it is not
the M.D 's pit and therefore the M.D should not be responsible for reclamation (caveat
emptor buyer beware)
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M D OF KNEEHILL No 48 EXECUTIVE COMMITTEE
MAY 9T ", 1996
Executive Committee recommends the gravel records prior to 1979 be looked up to suP•zi,�.� °F
determine if the M.D removed gravel from this pit, if there was an agreement to place
stating the M D would reclaim the area and this matter be placed on the Council agenda
5. AB Transportation letter re. Road Cancellations and Closures
AB Transportation has advised they are streamlining the procedures for road cancellations
and closures After May 15/96 these processes will be directed through the local District
Operations Manager The department has enclosed a list of directions and requirements for
this new process
Executive Committee recommends to accept and file and the appropriate files be set up to �`�'/'r Uv �s
process this procedure. a�er�.0F" 7P
6 Gravel Source - M.D. of Starland - Calvin Hansen NE 10- 30 -20 -W4
Mr Ross Rawlusyk Administrator M.D of Starland has advised his council has no
objections to Kneehill proceeding with negotiations for the above referenced gravel source
However the letter advises Starland is also undertaking gravel testing on this property and
has also discussed possible leases, the letter also mentions addressing development permits
and suitable haul routes
Mr McCook reported another possible gravel source is currently being investigated
Executive Committee recommends to accept and file
7 Traffic Counts SH 836
Mr McCook reports the traffic counts on SH 836 between SH 583 and SH 585, during three
days in May /96 totalled 82 vehicles, for an average of 27 velucles per day Also, on SH 836
between SH 583 and Highway 27 during three days in May /96 the traffic counts totalled 201
vehicles for an average of 67 per day
Executive Committee recommends to accept and file this information
8. M & D Sands Concerns
Mr McCook reports M & D Sands of Rosedale have telephoned to express concerns
regarding the lack of road ban enforcement in the mumcipality This company is concerned
that, while their outfits haul legal limits, other outfits are hauling over weight limits Mr
McCook advised this company of the direction given to council at the divisional meetings
regarding bylaw enforcement and recommended the company report over weight activities to
the local R.C.M.P and should the company wish to pursue further this matter they should
write a letter to council
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Executive Committee recommends to accept and file this information F9
9. SH 837 Contract
Torchinsky Engineering Ltd Has forwarded for signatures the contract agreements for the
SH 837 contract which was awarded to Lahrmann Engineering Inc
Executive Committee recommends these documents be duly executed
10. 1996/97 Rural Transportation Grant
AB Transportation has advised the 1996/97 Rural Transportation Grant to the M.D will be
$374,376 00 and has forwarded the trust agreement to be signed and returned with a listing of
projects eligible for this funding
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M D OF KNEEHILL No 48 EXECUTIVE COMMITTEE
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Mr Jeffery noted the department originally advised this grant would be the same as the
previous year which was $398 000 00 This revised amount is a reduction of $23,624.00
S,a,MS0 u 4;r,4
Executive Committee recommends this agreement be duly signed and processed 7 Az.-d
11. Kneehill Ambulance Meeting Minutes - April 17/96
The April 17/96 Kneehill Ambulance meeting minutes were reviewed Of note was the Jan
9/96 M.D council motion regarding the M.D performing the vehicle inspections for the
ambulances at a rate of cost plus 5%
Mr Marz noted the M.D pays 76% of the ambulance requisition
Executive Committee recommends the rate the Kneelull Ambulance be charged for vehicle
inspections be set as follows
parts - cost plus S% And
labour, which includes mechanic and shop rate - $25 00 per hour plus S% de,
12 Seed Growers Compensation Policy
In response to Mr Luoma's request for additional crop compensation for certified seed
growers, a request for information regarding surrounding jurisdiction's policies in this issue
was requested To date the following jurisdictions have responded to this survey
County of Mountain View does not have a special policy for certified seed growers
The county does have several seed growers in the area and whenever the situation has arisen
has dealt with them the same as the average farmer
M.D of Starland pays $250 00 per acre for crop damages to cereal and pulse crops
(wheat, canola, peas etc) , $125 00 per acre crop damages for tame hay and pasture, $300 00
per acre for borrow pit it does not allow certified seed growers any payment premium The
M.D recently surveyed AB Transportation and the oil industry and reports AB
Transportation pays $150 00 per acre for pasture, $200 00 per acre for cereal crops and
hayland and $250 00 per acre for canola The average oil industry was about 30% higher
There were no indications certified seed growers were handled differently than other
producers
M.D of Rocky View current policy is $200 00 per acre for crop and grass damage,
$150.00 per acre for backsloping and borrow pit area. In the past 10 12 years have not
compensated for "crop pollution' , have constructed roads adjacent to at least three seed
farms and have not paid additional compensation
Red Deer, Wheatland, Stettler and Badlands have not yet responded to this survey request
.SAP• �.°`
Executive Committee recommends a 20% premium, above current crop damage policy
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rates, be compensated to certified seed growers
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13. Letter from Brownlee Fryett re. Schmautz Pit
Mr Barry Sjolie, Brownlee Fryett, has responded to the M.D s request for an opinion on the
appropriate procedure to develop a transfer site and rubble pit for clean burnables, at the
Schmautz Pit Mr Sjolie has commented on the development permit process and the required
approvals from the provincial departments This development will require a development
permit and should conform with the Land Use Bylaw
Mr McCook noted Torchmsky Engineering is currently corresponding with the applicable
provincial departments to obtain approvals
Executive Committee recommends copies of this letter be forwarded to Torchinsky
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Engineering and the Municipal Planning Commission and the planning commission V-
apply for a development permit
14 Policy re Land Purchase
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M D. OF KNEEHILL No. 48 EXECUTIVE COMMITTEE
MAY 9T". 1996
M.D policy 13 10, Agreements for Road Projects, Land Purchases, clause 4 (a) requires re
assessing due to land assessments now being valued at 100 %, not 65% To obtain the same
value for land purchasing, the factor needs to be changed from 3 5 to 5 1 to arrive at the same
dollars per acre
Executive Committee recommends this policy be changed to a S 1 factor to reflect the
assessment reporting changes
Mr McCook left the meeting - time 10 15 A.M
15 FCM Communique re Municipal GST Rebate
The FCM (Federation of Canadian Municipalities) has announced the federal government
intends to retain the GST for municipal governments under its newly announced harmonized
sales tax with the provinces of Newfoundland, New Brunswick and Nova Scotia
Executive Committee recommends to accept and file
16. Town of Trochu letter to AB Electoral Boundaries Commission
A copy of Trochu s letter to the Electoral Boundaries Commission has been received The
town is requesting to remain in the Airdrie constituency
Executive Committee recommends to accept and file.
17. Town of Three Hills letter re: recreation grant
The town of Three Hills has expressed concerns regarding the recreational grant being
conditional upon a point services agreement for ambulance and senior housing and is
requesting the M.D reconsider this matter and give consideration to their request to provide
an unconditional recreational grant for 1996 with the understanding the town of Three Hills
agrees to negotiate in good faith with the intent of coming to an agreement on the matter of
the provision of point services by December 1/96 It is the town s intention to reopen
negotiations in early June
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Executive Committee recommends a letter be sent to the town of Three Hills indicating
their 1996 recreational grant will be unconditional with the understanding the town is Z---7-74X4VJ-i
willing to negotiate, in good faith, for the successful conclusion of the other joint services
agreements by Dec 31196.
18. Reeve/Mayor Meeting
Executive Committee recommends a Reeve/Mayors meeting be arranged for all mayors in
the MD. of Kneehill to meet with Reeve Marz to discuss current issues (Summer Games
etc.) and that Reeve Marz set this date.
19. Letter from Kneehill Adult Learning Society (KALS)
Mrs Tane Skotheim Coordinator KALS is offering advertising space to municipalities in
the Adult and Further Learning brochure Cost for 1/6 page advertisement is $25 00
Executive Committee recommends the M.D place an advertisement in this brochure
indicating the garbage schedules of the various sites in the municipality and also Alp
mentioning the KALS office space is supplied, free of charge, by the M.D. of Kneehill
20 Farmers' Advocate 1995 Annual Report
A copy of the 1995 Farmers' Advocate Annual Report has been received
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Executive Committee recommends to accept and file. F'�G
Mr McCook briefly re entered the meeting to advise the committee he had closed the gravel
road at Lammle s (NE 36 30 24 W4) from Highway #21 west to the old Highway 21�,3�f
because of condition of the road due to heavy traffic Mr McCook left the meeting time /' —O-w
10 40 A.M
21 Braconnier Park
Braconnier Park does not meet the requirements for a campground because of the lack of
drinking water supply on site Mr Art Thomas, Agricultural Fieldman, is recommending this
park be designated as a `Day Use" area only, thereby not required to supply potable water
Total park receipts for 1995 totalled $1250.34
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Executive Committee recommends to concur with Mr Thomas' recommendation and this F�
park be designated as a "Day Use" area.
22. Letter from AB Agriculture re. Agricultural Development Committees (ADCs)
The Hon Walter Paszkowski, Minister of Agriculture, has advised the number of ADCs will
be reduced from 61 to 31 to accommodate the redesigning of boundaries and amalgamations
Current ADCs will be disbanded and replaced by a committee of four producers and one agri
business representative appointed for a three year term
Executive Committee recommends to accept and file F.I
23. Kneehill Community Resource Board Apr 18/96 minutes
The Kneehill Community Resource Board's Apr 18/96 minutes were reviewed It was noted
the board is currently putting forth a proposal for funding from Mental Health
Executive Committee recommends to accept and file. 44,6zz-
24 Carbon Lions Annual Rodeo and Parade
An invitation has been received to participate in the Carbon Lions Annual Rodeo and Parade
on Saturday, June 8/96 The program includes pancake breakfast from 7 00 A.M until 9 00
A.M., parade line up 10.00 A.M to 11 00 A.M and parade 11 00 A.M until noon
eel o %-&M
Executive committee recommends Messrs Marz and Hoff represent the MD in this
parade.
25. Barry Bigelow re. Swalwell lots
Further to the April 23/96 council motion regarding a refund offer to Mr Bigelow, in lieu of
reduced lot sizes Mr Bigelow has now requested the 20' alley behind the lots be annexed to
the lots and further that his lot size refund of $1,000 00 be applied towards the costs of
annexing this strip of land Mr Ruslmg, planner, has advised it may take up to one year to
complete this type of parcel transaction with survey costs $1,000 00 plus redesignation
$200 00, plus advertising costs and costs for a public hearing
Executive Committee recommends a letter be sent to Mr Bigelow, outlining these costs
and advising him the MD is not prepared to close a portion of the back lane and is
prepared to offer him a $1, 000.00 refund because of the reduced size of the lots.
26. AAMD &C Scholarship Announcement
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M D OF KNEEHILL No. 48 EXECUTIVE COMMITTEE
MAY 9T ", 1996
Once again the AAMD &C is offering a $1,000 00 scholarship to a first year post secondary
student in rural Alberta and has requested an announcement of this scholarship be placed in
the local newspaper
Executive Committee recommend this announcement be laced to the MD news section -4
of p �►� l�
of the Capital newspaper
27. AB Municipal Affairs - Prosperity for Albertans
Premier Klein has developed a new economic development strategy for Albertans and outlined
the key issues of this strategy in a discussion paper entitled Prosperity for Albertans
Executive Committee recommends all councillors be advised this discussion paper is l�r,
available for their perusal
28 AAMD &C Summary of Bill 34, the MGA Amendment Act
The AAMD &C has provided a summary of Bill 34 the Municipal Government Amendment
Act There are a number of substantive amendments of specific interest to municipalities in
this Act for example annexation and amalgamation powers and dispute conditions
Executive Committee recommends a copy of the AAMD &C's summary of Bill 34 be faxed
to each councillor prior to the next council meeting, this item be included on the council ,eeft ioof
meeting agenda and also copies of this summary be given to Mrs. Deak, Mr Dunay, Mrs. m'a�rc
WiIdeman and Messrs. Cunningham and Rusling.
29 Elected Officials Symposium 1996 The Future of Alberta's Communities
An invitation has been extended to attend the 1996 Elected Officials Symposium on
Wednesday, June 12/96 in Red Deer The keynote address "Leading the Way into the New
Century the Future of Alberta s Communities' will be presented by Jerome Martin The pre
symposium workshop is on June 12/96 and is "A Crash Course in Municipal Legislation "
Mr Jeffery noted information on this symposium is in all the councillor baskets
Executive Committee recommends as many councillors as possible attend this symposium
30. AAMD &C Summary on Radio License Fees.
The AA D &C has provided a summary and review of the radio licensing fee structure and is
seeking public comment on this issue
Executive Committee recommends to accept and file.
31. Senior Citizens Week Proclamation
The Senors Advisory Council is requesting all municipalities proclaim the week of June 2 -
8/96 as Senior Citizens Week
Executive Committee recommends to accept and file.
32. Ground Ambulance Services Task Force
The Ground Ambulance Services Task Force has prepared a consultation document entitled
`Toward a Model of Governance and Funding of Ground Ambulance Services in Alberta "
CoP /ES G,�
Executive Committee recommends copies of this information be provided to Messrs Marz, µa> y,WZy
Hoff and Vickery Fes,
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M D OF KNEEHILL No 48 EXECUTIVE COMMITTEE
MAY 9T ", 1996
33 Kneehill Housing Corporation Lodge Assistance Program Grant
Carol Haley MLA has advised a grant in the amount of $110 376 00 has been provided for
the Kneehill Housing Corporation through the Lodge Assistance Program The grant is based
on $4 80 per resident per day using the 1995 occupancy formula
Executive Committee recommends to accept and file. /C ,
34. Tom Thurber Constituency Wide Meeting May 30/96, Beiseker Hall
Carol Haley MLA is requesting input on any specific issues or concerns that may be
addressed at this meeting and also confirmation of attendance Mrs Deak reported a letter
had been sent to Ms Haley indicating council's topics for discussion and also confirming all
councillors will be attending this meeting
Executive Committee recommends to accept and file 4;;, ,,,,ms`s
-7 1
35. GST Audit Luckett Wenman & Associates ce�F'�
The agreement for the GST audit has been received from the above noted firm Upon review
of this agreement concerns were expressed regarding the fourth clause of this agreement
which states government assessments subsequent to this firm's review involving transactions
not affecting the validity of this firm s claims will remain under the M.D s control and will not
affect the calculation of total refunds obtained under this agreement
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Executive Committee recommends the MD not proceed with this audit.
36. George McCreadie Request for water on /off charge cancellation
Mr McCreadie a resident of Swalwell has requested cancellation of the two water turn on
charges incurred at his residence due to late payment of his water account Mr McCreadie
feels since he turned his own water back on he should not be charged the turn on fee Mr
Jeffery further reported he and Mr Cunningham arranged, at Mr McCreadie s request, to
meet with him, at his residence, on April 29/96 to discuss his concerns Mr McCreadie was
not at home In response to Mr McCreadie's concerns about water pressure and quality,
water samples were taken for analysis and water pressure was tested The shut off valve for
Mr McCreadie's water has been lowered so he cannot turn it on himself Mr McCreadie is
now concerned that the road where the water line was installed is flooding his garden
Executive Committee recommends this water on /off charge not be cancelled
37 Local Authorities Election Act - Summary of Questionnaire Results
The survey results to the questionnaire sent out by AB Municipal Affairs regarding the Local
Authorities Election Act have been sent out to all municipalities The survey was comprised
of twelve questions regarding the election process
Executive Committee recommends to accept and file.
38 Letter from Golden Hills Regional Div Re school and public libraries
The Golden Hills Regional school division has advised they have referred our Mar 20/96 letter
regarding the combining of library resources in the same community to their regional
administrators association and to the divisional librarians for input and feedback and shall
advise of the Board's decision following feedback from these two groups
Executive Committee recommends to accept and file. F44 (P4419)
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M D OF KNEEHILL No 48 EXECUTIVE COMMITTEE
MAY 9T ", 1996
The meeting recessed for lunch and reconvened at 2 00 P M
39. Central Alberta Business Information Project
The Mar 25/96 minutes from the Central Alberta Business Information Project Steering
Committee has been received The committee, formed to promote economic development
initiatives has submitted an application to the AB Economic Development and Tourism under
the ABCInfo Grant Program and is currently awaiting approval
Executive Committee recommends to accept and file
40. Exhibition Group Booth at Trade Fair
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Executive Committee recommends the MD fund the rental of a booth at the Three HillsP
Trade Fair to promote the Exhibition Group. /"m WxEs
&. &.AM
Mr Hanger entered the meeting time 2.20 P M
41. Fire Agreement - Towns and Villages
Mr Jeffery reviewed a fire agreement prepared to serve all the towns and villages, noting an
addendum for jurisdiction exceptions would form a Schedule attachment to the generic
agreement
Executive Committee recommends a copy of this agreement be given to the M.D fire c� �tlm¢y�a s awxL'%
committee and this matter be placed back into the council basket for future consideration alb
42 Economic Development
The Executive Committee discussed the possibilities of promoting Dry Island Buffalo Jump
Park as a tourist attraction for the area, noting the park is currently operated and owned by
the provincial government which only allows day use at this site A recommendation was
made to approach Carol Haley and pursue the possibility of taking over the park and
establishing over night camping facilities at this location
43. Mt. Vernon Water Co op Ltd.
Mr Jeffery updated the committee on the last recorded activities of the Mt Vernon Water
Co op and advised a newsletter had been received, addressed to Braconnier Park The
contents of this newsletter and accompanying notice commitment and cost overruns were
reviewed Mr Jeffery next telephoned Mr Crawford, chairman of the Co op, to clarify some
concerns regarding this information package
Executive Committee recommends this matter be referred to council and placed on they
agenda for the next meeting
44. April 23/96 Council Meeting Minutes
The minutes from the April 23/96 council meeting were reviewed and edited for publication in
the newspaper
Executive Committee recommends the edited version of the minutes be submitted to the 13olj�-r
newspaper for publication.
45. Three Hills Airport Runway Overlay
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MAY 9T ", 1996
Mr Rob Penny, Regional Director, AB Transportation has advised this project has been
awarded to South Rock Ltd For a total of $162,350 00 and will be undertaken in conjunction
with the SH 583 project
Executive Committee recommends to accept and file and a copy of this letter be faxed to
the town of Three Hills
46. A & A Paving
Mr Jeffery reported a cheque had been received in the amount of $12,789 00, representing
the aggregate product shortage A request had been made to Mr Bob Eden to finalize this
matter
Executive Committee recommends a letter and bill for 75% of the total legal fees paid in
this matter be fonvarded to the Hon. Steve West, Minister of Transportation
The Executive Committee then adjourned time 3 40 P M
Jennifer
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