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HomeMy WebLinkAbout1996-05-14 Council Minutes0 1'-%- M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING May 1 I Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS. 9 00 A.M 10 30 A.M PRIORITY ITEMS Mr Lonnie McCook, Public Works Superi Huxley and Wimborne Residents see item 6 1996 Operating and Capital Budget Adoption and Tax Rate B TABLED ITEMS 7 Hamlet Water and Sewer and Contract Water Billing 8 Mt Vernon Water Co -op 9 Regional 9 1 1 Service GENERALITEMS 10 11 12 13 14 15 16 17 FCM Public Private Partnerships Practical Advice and Ci R. A. Marz Report Exhibition Group & Redevelopment R. A. Marz Report AB Electoral Boundaries Commission Jubilee Insurance Agencies - Underground Property Coveral 1996 Social Events AAMD &C Spring Convention Survey Linden Rubble Pit Bill 34 Amendments see Exec Comm 928 TRANSPORTATION ITEMS 18 Public Works Superintendent Report 19 Apr 26/96 road Committee Report 20 Cattle Scale Offers 21 Reclamation NE 29 20 W4 see Exec Comm #4 22 Hepburn, Radomske & Arthurville Road Concerns 23 Wimborne Shop Options 24 R. Vickery Report Warren Kline 25 J Rowbottom Request LATE ITEMS 26 AB Environmental Protection 1 M D OF KNEEHILL No 48 COUNCIL MINUTES MAY 14�", 1996 A regular meeting of council was held in the M.D OF Kneehill office 232 Main Street, Three r Hills Alberta, on Tuesday, May 10 1996 commencing at 8 30 A.M. ya The following were present for the meeting Reeve Richard A Marz Division Four Councillors Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three James M Hanger Division Five Richard M Vickery Division Six M Glen Wagstaff Division Seven Municipal Administrator John C Jeffery Jennifer Deak, Assistant Administrator, was present and recorded the minutes ! Reeve Marz called the meeting to order at 8 35 A.M Requests were made to add the following items to the agenda 27 Recreation Grants 28 Recreation (Golf) i Mr Vickery moved approval of the agenda with the above noted additions. CARRIED Mr Hanger requested Council consider his request for a leave of absence from June 30/96 until Sept 1/96 Mr Vickery moved to approve Councillor Hanger's request for a leave of absence from June 30196 until Sept 1196. CARRIED On behalf of those present, Mr Marz extended congratulations to Mr Vickery and his wife on becoming grandparents Mr Vickery reported Mr Glen Enzie was seriously ill and in the Red Deer hospital Mr Hoff reported Mr Reg Buyer s brain tumor operation was a success i Mr Wagstaff moved approval of the April 23196 minutes CARRIED Mr Lonnie McCook, Public Works Superintendent, entered the meeting time 9 00 A.M Mr Jeffery's report was presented Mr Hanger moved approval of Mr Jeffery's report. CARRIED 0 The Executive Committee Report was next presented Mr Boake moved the M.D sponsor, in the amount of $300.00, the Kevin Haller Celebrity Golf Tournament, with net proceeds to be donated to S. T A.RS. and the Three Hills Emergency Services CARRIED 1 M)ITIONS TO AWCA LEAVE OF ABSWE APPROVAL J HANGF-2 r� .e F� APPROVAL OF MINUTES PWS INTO MEETING APPROVAL XJ REPORT KEVIN HALLER GOLF TOl>RNE9M O NATION �� EK Go nin x v • �q M D OF KNEEHILL No 48 COUNCIL MINUTES MAY 14t`'' 1996 Under Executive Report item #4 Sand Pit operation NE 7 29 20 W4, Mr Vickery noted he had no recollection of the M.D workforce crushing or hauling gravel or sand from this location Under Executive Report item #12 Seed Growers Compensation Policy, Mr Jeffery reported responses to this survey had now been received from Badlands and Stettler and both municipalities had responded that neither pay additional compensation to seed growers Mr Vickery expressed concern at the Executive Committee's recommendation NE 7- 29 -20-W4 GMVEL (RATIONS � t'ti Mr Hanger moved the Executive Committee's recommendation regarding report item Sar7 #12, Seed Grofvers Compensation Policy, not be accepted CARRIED Under Executive Committee report item #34, Tom Thurber Constituency Wide Meeting May 30/96, Beiseker Hall, Mr Marz requested Mr Jeffery contact Ms Carol Haley, MLA T THURBER MEETING and try to arrange a private meeting, of approximately one hour with Mr Thurber either —BTMR prior to or after the constituency meeting Under Executive Committee report item #40 Exhibition Group booth at the Trade Fair, Mr DX G1ROUP BOOTH Marz requested this recommendation be deleted from the Executive Committee Report as this AT TRADE FAI group was setting up a fund raiser and draw to raise the money for the trade show booth Under Executive Committee report item #42, Economic Development a discussion followed on the possibility of providing overnight camping facilities at the Buffalo Jump Park It was ECON BIEFAL0 agreed to further discuss this matter with Ms Carol Haley, MLA. d.P PAARK W . T�ins+n -.x Fk.: Mr Boake moved approval of the Executive Conznuttee Report with the exception of report item #40, Exhibition Group Booth at Trade Fair CARRIED Mr Hanger moved approval of the accounts presented for payment to -day, subject to APPROVAL OF ACCOUNTS review by the Finance Committee of Mrs Loiven and Messrs Hoff, Vickery and Marz. CARRIED The Public Works Superintendent's Report was presented and it was noted the road crew has commenced the Dresser Project on May 1/96 Mr McCook requested direction from council regarding the haul route South Rock will be using when it commences the SH 583 paving project A discussion followed on the use of gravel roads as haul routes and the dust control and damages resulting from same as opposed to damages from using pavement. A recommendation was made to limit pavement use and use alternate gravel roads as haul routes thus minimizing dust and road damages It was agreed to accept the Public Works Superintendents recommendation and use gravel roads for the hauling required for this paving project Under Public Works Superintendent Report item #6, Gravel Days it was noted there is not an overabundance of 3/4" gravel available for sale There are screenings available at the Schmautz Pit the Garson and Megli Pits have no available gravel for sale Mr Hoff moved the 1996 Gravel Days be held for t►vo days at the Schmautz Pit and screenings only be offered for sale to eligible ratepayers, as per policy. CARRIED SH 583 CONTRACT & HAIL RU 1996 GRAVEL DAYS Se 7 In vno 7 A-Z Under Public Works Superintendent Report item #8 auction information, Mr McCook AUCTION OF M_D reviewed the sale options and commissions of various auctioneer firms EOUIPM 34T Mr Hanger left the meeting time 9 50 A.M. The advantages of a guarantee sales option and a high bid sales option was discussed, the commissions charged for each type of option and the commission rates from various auctioneers Mr McCook noted the list of auction items included items not sold at the last 2 M. D OF KNEEHILL No 48 COUNCIL MINUTES MAY 14t ", 1996 auction Sale items include the water tanker, two graders (P 10 and P 2) a packer water tanks two wobbleys and a half ton truck (T 28) Mr Boake moved Regal Auctions be engaged to sell, under a high bid sales option with a commission of 6 %, the M.D equipment listed for sale by auction and further Regal Auctions be engaged, for a cost of $2,000 00, to transport these items to the sales location. CARRIED APPROVAL FOR SALE I1TW TO BE AMUE BY REGAL IUMT06— 1c� molo 7 Pal Mr McCook advised Council of problems with truckers not adhering to the posted road bans and the resulting damages to local roads It was noted it had become necessary because of OVER WEIGfr TRAFFIC road damages due to over weight trucks to close the gravel road at Lammle s (NE 36 -30 26- W4) from Highway #21 west for three mules Over weight trucks using this road had caused severe ruts in the road surface Mr Vickery moved a formal request be made to the RC.M.P and the provincial transportation enforcement officers to enforce the road bans on specific municipal roads. CARRIED Mr Wagstaff moved to approve the Public Works Superintendent's Report. CARRIED The April 26/96 Road Committee Report was reviewed Under report item #4 Kmevel Blade Grade S/O 26 & 27 33 -23 W4, Mr Wagstaff requested `Gravel Ends' signs be placed on this road Under report item #7, Alan Winther Road W/O 14 34 24 W4 Mr Vickery noted he had no recollection of a development permit being taken out for the silage pit located south of the hill top and requested the office check into this matter to determine if a permit was issued Mr Hanger re entered the meeting time 10 10 A.M G.o��,�G SeE/�+vro/rl�r�'7.actfsrp,3 Under report item #15, Baerg approach W/O 29 30 25 W4, it was noted this approach, onto SH 806, requires M.D approval It was agreed Mr Boake the local councillor and Mr McCook check into this matter Under report item #16, Dafoe Creek crossing S/O 27 30 26 W4 it was noted the Road Committee recommendation is to have this creek crossing upgraded to meet current M.D standards which should allow large trucks to access this crossing The Road Committee Report was deferred until after the scheduled meeting with the hamlet residents Ms Dawn Sumner Mr Cliff Johnson and Mrs Marie De Hey, all residents of Huxley entered the meeting - time 10.30 A.M Mr Marz welcomed these residents to the meeting and introductions were made Mr Jeffery proceeded to review the hamlet water meter file and the original recommendations regarding water charges Mr Vickery inquired about a fund the Huxley residents set up for water and sewer Mrs De Hey informed council this fund, in the approximate amount of $3 000 00 had been set up for maintenance costs for the pumphouse and to replace the pumps when necessary Mrs De Hey also advised both she and Mr Dave Ancion have signing authority for these funds and these funds were contributed by the residents of Huxley Ms Sumner presented council with a report listing two comments and five points to consider regarding water meter installation A discussion followed on the points , especially the first point regarding meter installation and that time charged for this service begin upon arrival at Huxley and end when leaving Huxley Mr Marz noted the M.D would be contracting this installation and obtaining the best price possible Mr Johnson inquired if the M.D staff could undertake this installation It was noted there was no time available for current staff to install these meters A discussion followed on the charges levied to users of the coin operated water c ko 1 .vvul grim-g.. 1 at Fill 1 A WINR R ROAD W/O 14-44W o Hi�x 4, 1 M I IM, 1:1 At RALEY WATER MUERS AND WATER RATES M. D. OF KNEEHILL No 48 COUNCIL MINUTES MAY 14t'', 1996 dispenser It was agreed the charge for this service should be the same as household meters Mr Jeffery reported the recommendations for water rates that being Huxley $4 25 per 1 000 gal plus $3 50 per month for the water meter, payable over 60 months HAMLET WATER METER Swalwell $3 13 per 1,000 gal (meters paid for out of system surplus) RA Wimborne $6 00 per 1 000 gal (meters paid for out of system surplus) Mr Wagstaff inquired about the Wimborne hamlet meeting regarding the water meters Mr Vickery noted the same discussions were held as the Huxley meeting costs were reviewed the overall system discussed Eighteen people attended the Wimborne meeting and after listening to the reports agreed to have the meters installed and the cost for the meters and installation to be paid out of the system surplus The points in Ms Sumner's letter regarding a full accounting of the system be provided to each user annually and also future additional cost items receive a 2/3 user support/agreement were discussed It was agreed to supply a full accounting of each hamlet system to each user annually An inquiry was made regarding the hydrants at Annie Gelinas Wally Rasmussen and Gladys Hogg's properties Mr Jeffery noted a flat rate provision would be made for these hydrants Mr Hanger moved to approve the installation of water meters in the hamlets and adopt APPROVAL TO INSTAL WATER WTERS the recommended water meters rates. MTATER CARRIED RAMS— 'CJ ir)c4o 7L�®cG. Mr Jeffery next reviewed the proposal from the town of Three Hills to undertake the water billing and collections at a cost of $1 00 per utility bill to cover handling charges plus a flat hKEE HILLS PROPOSAL rate of $150 00 per period to cover the necessary billing and collection requirements The TO DO HAMLET WATER BILLING quote does not include meter reading but the town will provide the meter reading device and computer equipment to process the bills For the eighty -eight water users in the three hamlets, total billing costs for the town to provide this service would be $238 00 per quarter or $952 00 per annum plus G S T Mr Wagstaff moved the M.D accept the proposal from the town of Three Hills to APPROVAL- OF THREE undertake the hamlet water billing, under the terms as described in their proposal letter HILLS PROPOSAL TO CARRIED DO WHR BILLING Council continued reviewing the Road Committee Report ROAD CORM R01g2T i, Under item #28 Elmer Currie concerns re SH 837, Mr Hanger reported he would contact CONIT Mr Currie to determine his concerns E Ct1RRIE CUCERNS Under report item #29 Tom Ferguson water problem SE 36 and NE 30 30 22 W4, Mr a "- ,«-, Rd T F1 PRO111M Hanger reported the contract grader operator would be cleaning this ditch at Mr Ferguson's expense Mr Vickery moved to approve the April 26196 Road Committee Report. APPROVAL ROAD C" CARRIED Mr Jeffery proceeded to open the sealed offers for the Senstek cattle scale (A 13 80) noting SENS EK CATTLE the advertised deadline for offers was 4.30 P M May 10/96 A total of four offers were %pLE 0 received Arn's Brae Farms Ltd $1,25500 4, Smws P Bob Cunningham $ 40000 my `ap" - Z"09*0 K Bob Elliot $ 40000 Stankievech Ranches $1,13500 APPROVAL OF HIG-ESf Mr Wagstaff moved to accept the highest offer for the Senstek cattle scale (A- 13 -80), that being from Arn's Brae Farms Ltd in the amount of $1,255 00. SCALE CARRIED Mr Jeffery further reported on Executive Committee item #4, regarding reclamation of NE 29 20 20 -W4, noting a letter had been received from the present owner of this pit, Mr Clayton Schrock requesting the M.D provide a cat for approximately twenty hours to 4 NE 7- 29 -20-W4 GRAVEL OP ON See, "Lamm) Sae.,o..tor Nd>�s L M D OF KNEEHILL No. 48 COUNCIL MINUTES MAY 14t'', 1996 reclaim a face of the pit Mr Schrock notes the son of the previous owner of this pit has indicated gravel was sold to the M.D prior to 1979 It was noted this pit is located, at the base of the Monarch Hill in the M.D of Badlands, formerly I.D #7 Mr Jeffery reported Mr Herman Martens, accountant, had looked into the M.D gravel records from 1965 until 1986 and no records for gravel crushing nor gravel removal from this pit was on file NE 7-29-20-W GRAVEL OPERATION Mr Vickery moved a letter be sent to Mr Schrock advising him, according to our records, there is no indication the M.D. of Kneehill )vas active in this pit and is not responsible for S"7 any reclamation requirements. CARRIED Mr Marz noted, should Mr Schrock so wish the M.D records be available for lus inspection Mr Jeffery requested direction from council regarding the motion fr ©m the last meeting RAI�AYER CAVCFJ concerning the ratepayer concerns about the Hepburn and Radomske road projects being FO11N replaced with the Arthurville and Hoppins projects The Apr 23/96 motion was to invite all MMMIOT, hgppIl concerned parties to meet with council, in June, to further discuss these issues Mr Jeffery noted a letter had been drafted and requested direction as to who should receive this letter Mr Wagstaff expressed concerns about sending a letter noting it may not reach all concerned parties Mr Jeffery further reported traffic counts had been taken on April 29/96 on the Radomske and Arthurville roads, the Radomske project traffic count was 275/4 days average 69 per day and the Arthurville north road was 149/4 days average 37 per day Mr Marz noted, in his opinion the traffic counts did not justify a road project at either location Mr Wagstaff indicated he would like to speak to more people regarding this issue A discussion followed on the possible upgrading of the Gorr Road as it was noted this road continues in the County of Red Deer and leads directly to Spruce Bay Mr Marz noted council should be contacting Red Deer and planning, with insight, into a larger picture than just the M.D boundaries It was noted the Radomske Road is used by a lot of oilfield traffic who have commented on the dangers of the road because of its narrowness It was also noted the oil industry pays 60% of the total taxes in the municipality Mr Wagstaff moved to table this matter until the first meeting in June RATEPAYER CU CERNS CARRIED T Mr Vickery moved to table agenda item #23, Wimborne Shop options. wim" E 5" CARRIED OPTIONS TMBLEO Mr Vickery reported Mr Warren Kline had spoken with him concerning his tree problem SW 36 33 25 W4 Seemly, six of his ten fir trees, inside his wooden fence have died Mr Kline is attributing this to the chemical, Roundup which he claims was sprayed along the road W KLINE TREE allowance three years ago by the M.D Mr Kline is proposing the M.D reimburse lum P 33- $300 00 to purchase and replace these trees A discussion followed on whether Roundup affects fir trees See p•G Mr Vickery moved to table this matter until later to the day when Mr Art Thomas, Agricultural Fieldman, could be available to further discuss this matter with council. CARRIED Mr Jeffery reported a formal request had been received from Mr Joe Rowbottom for a blade grade and gravel through section 13 and along the west of 18 -29 22 W4 Mr Rowbottom intends to move a mobile home onto the SW 18 29 21 W4 this summer It was noted the Road Committee inspected this site Apr 23/96 and had recommended nothing be done regarding this request until a formal request was received for this development Mr Jeffery noted a development permit has been taken out Mr McCook noted the terrain of the area is poor and there is a forced road that is not passable 5 J RDEOTTON WOE MOE REUM 1&29 - SGC.�. Loin/rl �tlo�e2/O M D OF KNEEHILL No 48 COUNCIL MINUTES MAY 14t ", 1996 Mr Hanger moved a blade grade be approved for this location when Mr Rowbottom J RO100TFOM1 BLADE commences development of this site and has power and/or water services on site SW CARRIED �.;Jrrlx Pc.l> Mr Marz thanked Mr McCook for his reports and Mr McCook left the meeting time 11 30 PWS OUT OF MEETING A.M. Mr Jeffery next reviewed the 1996 operating and capital budgets and the proposed tax rates, noting in order to maintain the 1996 municipal tax revenues at the same levels as 1995 it would be necessary to use $345 021 00 of the reserves to balance the budget The total 1996 operating and capital budget is $11,881,200 00 Mr Jeffery then reviewed the various tax rates Mr Marz expressed concerns about using reserves to balance the budget and further noted council should exercise good business principles and adjust the municipal tax rate to the 1994 level, thus reducing the funds required from reserves to balance the budget The 1994 tax rate was half a mill higher than the 1995 rate Mr Boake noted during the 1996 town hall meetings council had publicly stated it would not be adjusting the municipal tax rate in 1996 the year of a general assessment It has always been council's policy in the year of a general assessment to keep the same municipal tax revenues as the previous year Mr Marz indicated, at the time of the town hall meetings, and based on information at that time council committed to maintaining the same municipal tax revenues but given the changing fiscal position and future forecasts regarding further grant reductions, a reassessment should be given to this situation Mr Hoff inquired how much revenue a mill generated and Mr, Jeffery advised a mill generated $577,156 97 A discussion followed on the future financial position of the municipality, various revenue losses from grants and other government sources and the anticipated increases in gravel costs due to dwindling local supplies Mr Boake moved the adoption of the 1996 operating and capital budget, as presented, in the total amount of $11,881,200 00 CARRIED Mr Vickery moved third reading to Bylaw #1359, this being the 1996 Tax Rate Bylaw CARRIED The meeting recessed for lunch from 11 50 A.M. until 12 55 P M Mr Jeffery advised Mr Wagstaff would not be present for the balance of the meeting Mr Art Thomas, Agricultural Fieldman entered the meeting time 12 55 P M Mr Jeffery reviewed the Warren Kline file regarding the damaged trees (SW 36 33 25 W4) and the report submitted by Mr Thomas on Apr 22/96, indicating an inspection of this site was made by Mr Thomas in the spring of 1994 and 1995 Mr Marz inquired whether Roundup could have caused this tree damage Mr Thomas noted it could be possible and even though the records indicate Roundup was not sprayed at this location he could not give council a hundred percent assurance, the possibility did exist that Roundup could have been sprayed at this location Mr Vickery noted the divisional grader man had advised this road was sprayed with Roundup Mr Hoff moved to approve Mr Kline's proposal that he purchase and replace the dead evergreens at SW 36- 33 -25 -W4 and the M.D. reimburse him $300.00. CARRIED 1996 RJM & TAX RATE BYLAW APPROVAL OF 1996 OPERATING & CAPITAL Rim BYLAW #1359 THIRD READING ,d 'VLAJ 1t 0 W (LINE TREE PROBLEM SW 33-25 Se& "-5 APPROVAL TO REIR IJU MR L,'»mod �..3oQeo c r/IJ1C,lF.,� Mr Marz reported several of the evergreens replaced on property abutting the SH 583 road project had perished including trees at his residence Mr, Thomas noted it had been an TREE REPLACEMENT extremely hard winter for trees and indicated he would look into the M.D tree replacement POLICY policy and advise of same Mr Marz thanked Mr Thomas for his input and Mr Thomas left the meeting time 1 05 A TICS OUi- OF P M MEETING 6 C7 M D OF KNEEHILL No 48 COUNCIL MINUT MAY 14th. 1996 Mr Jeffery next reviewed the Mt Vernon water project file, noting no correspoi been received from Mr Barry Riolie Brownlee Fryett Mr Jeffery reN__..__ correspondence received from the Mt Vernon Water Co op which included, an information newsletter, a notice indicating project costs, a request for membership and financial commitment general information with regard to Co op membership and Project cost overruns Several concerns were raised regarding this correspondence, cost overruns, cost overruns not being addressed on the commitment document, the per user cost not to exceed $14,000 00, the exception regarding hookups on adjacent land where the landowner owns at least 51% of the adjoining property the short notice for a time deadline for commitment to the project (May 11/96) and the 30% increase in costs for users signing up after this deadline, the $150 00 deposit fee which was originally collected to cover the preliminary engineering fees but which the Co op has now allocated as $100 for membership and $149 00 non refundable deposit lack of notice to attend Co op meetings Mr Jeffery cautioned Mr Hanger as to his participation in these discussions and possible conflict of interest as he was a potential user of the water system and also the divisional councillor of this proposed project area It was also noted the M.D was a potential user of the water system as it had paid $150 00 deposit for Braconmer Park as a potential water user A discussion followed on the interpretation of the Co op's disclosure that adjacent property hook ups, where the landowner owns 51% of the adjoining property, not be charged the hook up fee It was agreed the M.D should not fund any project that was not equitable to all ratepayers It was noted if this interpretation was accurate it would be in direct conflict with the M.D mission statement It was also noted no minutes of the Co op meetings had been received nor any invitation for representatives of Braconnier Park nor the Water Committee to attend the Co op meetings Mr VOM WATER P [011. 1 ' M I !" ATM ... l Mrs. Lowen moved an invitation be sent to all potential Mt. Vernon Water users, who have MEEfING SET lP WITH paid their deposit and/or signed the Co -op's commitment letter, to attend a meeting on June 11/96 at 7 00 PM at the M.D office to review all aspects of this protect and address concerns CARRIED UNANIMOUSLY It was agreed to invite Mr Myron Hawryliw, P F R.A., to this meeting Mr Jeffery reviewed the regional 9 -1 1 emergency services file, noting responses had been received from Three Hills, Acme, Linden, Torrington advising of their representatives in this issue A meeting has been proposed with all the towns and villages in the municipality to discuss this issue with Mrs Lowen, the M.D s 9 1 1 representative, and to promote the same emergency service throughout the municipality Mr Boake moved Mrs. Lowen set up a meeting with all the towns and villages in the municipality as soon as possible to review and further promote a consistent emergency service throughout the municipality CARRIED Mr Jeffery indicated the office staff could arrange this meeting and Mrs Lowen advised she could be available any evening this month except May 16`h and 300' Mr Jeffery reported the Federation of Canadian Municipalities (FCM) in cooperation with the Canadian Association of Municipal Administrators (CAMA) and Public Technology Canada (PTC) will be offering interactive workshops for elected and appointed officials on public - private partnerships on May 31/96 from 9.00 A.M until 4.00 P M at the Calgary Convention Centre It was noted this would be concurrent with the FCM Convention which Messrs Marz and Vickery would be attending Mr Hoff moved Messrs Marz and Vickery attend this workshop CARRIED 7 a/6 P1KIC PRIVATE P IPS ewle4gw GeV C .3 M D OF KNEEHILL No. 48 COUNCIL MINUTES MAY 14th, 1996 Mr Marz presented his report on the Exhibition Group Steering Committee noting at the last meeting the Chairpersons from the Three Hills Carbon and Trochu Agricultural Societies were present along with Mr Andy McPhee, AB Agriculture Rural Development Division Sources of funding was discussed and it was determined an Agricultural Initiative Grant in the amount of $75 000 00 could be accessed This is a matching grant which requires at least half the matching grant be cash with the balance either donated work or equipment There is also a possibility for a Community Facility Enhancement Program (CFEP) grant in the amount of $50 000 00 Mr Marz also noted the M.D has committed in principle, $30 184 00 which represents the funds realized from the disposal of equipment purchased with CAESA and CASCI grants which were agricultural grants It was also noted the Rodeo Committee has committed $10,000 00 towards this project The group is looking at a facility of approximately 120 ft by 235 ft to host agricultural related activities A booth will be rented at the Three Hills Trade Show and manned by volunteers It is hoped this booth and its displays will raise awareness of this group's activities The costs for the booth rental will be recouped from the sale of tickets at $1 00 each for a "name the building' and "name the grounds" competition Mr Marz stressed the M.D s role in this venture is that of a facilitator to assist this group in realizing its goal to provide an agricultural facility in the municipality that can be used by agricultural groups Mr Jeffery noted his understanding from speaking with Mr McPhee was that each Agricultural Society could access the $75 000 00 grant Mr Marz concurred that this was also his initial understanding but Mr McPhee did not indicate this when at the meeting Mr Marz noted he would discuss this matter with Mr Thurber It was noted there are six Agricultural Societies in the municipality and this exhibition group s venture would promote unity of facilities In response to questions, Mr Marz indicated Trochu does not have the space to expand its current race track facilities, Torrington arena would be too small for such a facility as proposed by this group he would not be in agreement with a plebiscite because the M.D would be contributing a one time only amount towards this facility and the operating and maintenance costs would be the responsibility of the exhibition group, the possibility of requesting the towns and villages to contribute to the land purchase for this facility could be entertained, an information letter about this venture could be included with the assessment and tax notice mailing to all ratepayers Mr Marz again emphasized the M.D 's role was that of a facilitator and to promote a regional concept for such a facility Mr Vickery reported on comments he had received from Mr Angus Park, a member of the local 4H who indicated he was not aware of the 4 H presentation that supposedly represented all the 4 H groups in the area Mr Marz requested direction from council regarding the M.D s involvement in this proposed venture Council indicated it was in favour of promoting this venture Mr Vickery indicate he was merely passing along information he had received from a ratepayer It was agreed this venture had the potential for a fantastic regional perspective for the area and the trade show was a good vehicle to inform local residents and obtain feedback and suggestions Mr Boake moved approval of Mr Marz's report on the Exhibition Group meeting �i CARRIED Mr Marz and Mr Hanger reported on the Three Hills Arena Redevelopment Committee meeting noting the committee is ready to begin Phase II of the project which includes removal of the dirt floor dirt hauling and bleacher replacement Total estimated costs for this phase is $303,000 00 of which the town is contributing $30,000 00 cash Cost estimates to remove and haul the dirt floor and replace the bleachers has been estimated at $43,000 00 It was noted Phase I of the project was originally estimated at $750 000 00 and went $50,000 00 over budget for a total of $800,000 00 of which the town contributed $170 000 00 Mr Marz noted he had some questions and suggestions regarding the cost estimates for Phase II One suggestion being to have volunteers do the interior painting, this item has been budgeted at $15,000 00 and could be reduced by implementation of this DWIBITION GRO P suggestion Both Messrs Marz and Hanger recommended the M.D participate in the earth work of Phase II of the arena redevelopment project by providing machinery and labour on condition the R scheduling of this work accommodates the M.D s work schedule and also in anticipation that W local groups would support the Exhibition Group with equitable zeal — 8 M D OF KNEEHILL No. 48 COI MAY 14t ", 1996 Mrs. Lowen moved to accept this report and recommendation. 0 I 1 Mr Boake reported Mrs Lowen, Mr Marz and himself attended the AB Electoral Boundaries Commission hearing on April 24/96 and Mr Marz made a submission to the Commission, on behalf of the M.D Mr Boake congratulated Mr Marz on his presentation, reporting it was well received by the Commission Comments received from the Commission members were that Mr Marz not only had given an outstanding presentation but had also offered a recommendation that could accommodate with a minimum of disruption, and accomplish the Commission's objectives Mrs Lowen agreed, with Mr Boake that Mr Marz had made an excellent presentation Mr Marz noted the Commission would be sending out its decisions in June Mr Vickery moved to accept this report. CARRIED Mr Jeffery reported Jubilee Insurance had advised the M.D has no insurance coverage for underground property such as water and sewer lines and underground fuel tanks It was indicated lack of this type of insurance coverage was not a concern Mr Hanger moved to accept and file this information. C : W Mr Jeffery advised the Three Hills Community Centre had been booked for Friday Dec 13/96 for the M.D party this being the only available date left in December A discussion followed on extending an invitation to all the volunteer firemen and ambulance personnel to join the M.D staff at this function. Mr Jeffery also noted the long term fire awards could be presented at this event It was agreed not to hold this event jointly with the Three Hills hospital but rather to invite the fire and ambulance volunteers to share this event with the M.D staff Mr Boake moved the M.D. Christmas party be held Friday Dec 13196 at the Three Hills j; Community Centre, that an invitation be extended to all the volunteer ambulance and firemen to attend this event and further council arrange the entertainment for this gathering CARRIED /--'-"�-e &5,j—/ ...� at hi2ie�.il 1 .�i.V 1 J Laa zd Lb/� /nano 7Lo�eJ{lG4LI1(S Frts�r.4 i Mr Jeffery reported an invitation had been received from Parkland Savings and Credit Union for council Mrs Deak and lumself to attend a golfing outing at the Three Hills Golf Club at a PARKLAND SAVINGS& date suitable with council A date of June 17/96 at 1000 A.M was agreed upon. CREDIT UNION Council discussed the possibility of holding a golf event instead of a picnic for the M.D staff M.D STAFF GOLF i' It was agreed to hold a golf event for the M.D staff on Friday June 7/96 at the Three Hills & gam Golf Course, commencing at 2 00 P M, followed by a barbecue for employees and their spouses A short recess was held from 2 55 P M. until 3 10 P M RED Mr Jeffery requested comments and input from council to complete an evaluation of the AAMD &C Spring Convention. No input was forthcoming A*M SPRING MENTION Mr Hanger moved to accept and file. MOM CARRIED Mr Boake moved to table agenda item #16, Linden Rubble Pct LINDEN KEBL.E PIT CARRIED TMOU G114 9 Ell M D OF KNEEHILL No 48 COUNCIL MINUTES MAY 14t''' 1996 Mr Jeffery reviewed the AAMD &C Summary of Bill 34 the Municipal Government Amendment Act It was noted the assessment of surface oil and gas lease sites have been amended to assess these sites and leases to the operator rather than the landowner, as originally enacted Concerns were expressed regarding the amendments to section 126 of this Act This section deals with annexations and the amendments broaden the authority of the provincial Cabinet in order annexations without a Municipal Government Board hearing The previous limitations stating such annexations must be of a minor nature and there must be no dispute about annexation, have been removed Comments regarding this amendment included concerns about an abuse of provincial power because of the lack of opportunity for all involved parties to present their case Mr Marz moved a letter be sent to the Hon. Toni Thurber, Minister of Municipal Affairs, expressing concerns regarding the amendment to section 126, Municipal Government Act, and recommending the provincial government reconsider the powers given to it under this amendment and not take on these powers ivithout a consultation process with involved parties CARRIED It was agreed Mr Marz sign this letter and copies be forwarded to Ms Carol Haley, MLA and the AAMD &C Mr Vickery moved to accept the balance of the AAMD &C report on Bill 34, Municipal Government Amendment Act CARRIED Mr Hanger moved to refer agenda item #26, AB Environment Protection, to the Executive Coninuttee. CARRIED Mr Jeffery distributed summaries of the urban recreation grants calculations over the past years It was noted the Executive Committee recommendation regarding the 1996 Three Hills recreation grant had been approved Mr Jeffery noted the 1996 recreation grant to Three Hills based on the recreation formula of total facility losses amounted to $14 085 90 A discussion followed on the inclusion of the debenture payment in the town s operating costs Mr Jeffery noted this debenture payment was not included in the recreation grant calculation If this amount was included in this calculation the recreation grant to Three Hills would total $22,665 71 It was noted the total proposed 1996 grants to the urban centres, based on the recreation formula totalled $51473 13 the original 1996 grant proposal, based on ambulance recreation and senior housing totalled $20 137 33 The 1995 actual recreation grants to urban centres, based on the recreation formula totalled $74,349 44 A request was made, due to a conflict with other commitments, to re schedule the meeting with Mr Kent Berg AB Environment, Mr Snell and other ratepayers regarding the culvert at SW 19 & SW 20 -30 22 W4 which had been set on site, for June 17/96 at 1000 A.M Mr Hanger reported he had spoken with Mr Clarence Guynn regarding this culvert and was advised there was a culvert at this location previously and also that the natural water course to the south east Mr Marz moved the meeting adjourn. /V' Time 3 50 P M NeTlelf CARRIED Mumci al Admim or 10 BILL 34, WA AMDOENTS — REVIEW P.P. 0' it THREE HILLS GMT Smarr '� Zgw 14 "z ,'':Ws--uumuji .7` AR74�l �I JOHN C JEFFERY REPORT April 24th, 1996 to May 14t; REPORT. Balance Forward $ 10.00 1 Jubilee Insurance coverage obtained for Kneehill Riding Club O.K'd by ML, OH, RAM Hsr,-,) and RV 2 Gave Cheryl Ferguson 20 M.D pins for her daughter who is going on an exchange trip to P E.I Balance Forward CORRESPONDENCE. $1000 1 May 14/95 Golden Hills Regional Div Agenda 2 Apr 15 & 30/96 AB Gazette ® 3 Apr 23/96 Golden Hills Reg Div Minutes 4 Apr /96 Marigold Report 5 Information brochures Governor General's Caring Canadian Award 6 Seminar advertising How to Lead a Team 7 Advertising NEC Technologies Canada 8 Seminar advertising Getting Your Business Wired for the digital Economy 9 Seminar advertising - Interaction '96 conference Edmonton 10. Seminar advertising Spatial Reality Check 96 11 Seminar advertising Management Skills for Secretaries 12. Sales advertising 1996 Court Equipment 13 Seminar advertising Brokers Marketing Group Ltd 14 Mar 25/96 minutes - Central AB Business Information Project 15 1996 AAMD &C Spring Convention Passed Resolutions 16 Workshop - AB Fire Chiefs Association Liability Risk Management May 31 /Jun 1/96, Calgary 17 Advertising 1996 Edmonton Wood Solutions Fair 18 Advertising MSAT Communications 19 1994 AB Resident Angling Survey Summary 20 Thank you letter from Trochu Atom hockey team for M.D pin donation 21 Information brochure Crisis Line 22 Conference advertising Canadian Wind Energy 23 Information package Alberta Permit Pro 24 Advertising Your Automotive Buyer s Guide 25 Advertising - Matt's Cafe 26 Advertising Aztec Water Systems 27 Semmnar advertising How to Write Design & Edit Newsletters 28 1995 UFA Report to Members 29 Advertising - Safron Consulting 30 Spring 1996 AB Connections newsletter 31 Apr 24 & May 1/96 Drumheller Mail newspaper 32 Apr 30 & May 7/96 Highway 21 News newsaper 33 May 1/96 The Capital newspaper 1 4 F JOHN C JEFFERY REPORT April 24th, 1996 to May 14th, 1996 HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Walker, Kent & Ginny SW 8 33 24 W4 House $110,00000 2 Rowbottom Joseph SW 18 29 21 -W4 House $70,00000 3 Hay, Daryl NW 20 -29 -23 W4 Mobile 2 °a residence $17,00000 4 Nakaska Karin Home Occupation SW 25 31 22 W4 Sewing & Crafts PUBLIC WORKS SUPERINTENDENT'S REPORT TUESDAY, MAY 14, 1996 1 Crackfilling came to a halt last week with the weather conditions 2 Road Crew started in on the Dresser Project May 1 1996, they've been down a few days now 3 Gravel boys have another day or two on base material to 21 & 27 4 Hopefully all the snow fence is picked up now if we have forgotten some let us know 5 The divisional graders have been moved out to the country With the wet weather and soft roads the graders have been told not to cut deep When the weather straightens out and the roads start firming up we 11 start to get a little more aggressive We ve been blading around the weather some guys working intersections some are not working 6 We usually have gravel days the P week of June We re about 1 '/z months behind in our work and there isn't an over abundance of 3/4" gravel We have screenings at the Schmautz pit that we could sell nothing at the Garson Pit and nothing at the Megh Pit ��,,,"„& 101, AO for sale Maybe we should start rationing the 3/4" stone and just go with a screenings -4ee Hof rl., ors day 7 The paver is in Calgary now and should be ready to ship towards the end of the week The buggy won t be in until the end of June. 8 I have some auction sale information and would like to pick an outfit for the June sale 9 I'll have South Rock pave the patch just east of the Acme cemetery when they do the repairs on #575 Another concern I d like to address is South Rock will be moving into pave #583 shortly With the road bans on #583 and #806 they could use the gravel road going east, but there will be a lot of hassle with maintaining the gravel and residents along the way Would council consider removing the ban on the pavement from the pit corner to the work site on #583? 10 If the weather keeps up like we're having I think we should have a discussion on bans for the gravel I phoned Red Deer and Laverne told me they re still at 90% on gravel but the roads are taking a kicking 009, PUBVC WORKS SUPERINTENDENT 0 c �P.2 of f"IA fEs See.�o. a2m <rYl „�c�1 1cs rrIO40 7 P