HomeMy WebLinkAbout1996-04-09 Council Minutes0
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M D OF KNEEHILL #48
AGENDA - COUNCIL MEETING Apri
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Accounts Payable
APPOINTMENTS
9 00
A
M
Mr Lonnie McCook, Public Works Superintendent
11.00
A
M
Mr Jack Ramsay, Reform M P Crowfoot Riding
1:30
P
M
Public Hearing see item #19
2 00
P
M
Mt Vernon Water Co -op
TABLED ITEMS.
6 Fines Revenue Allotment Survey
7 Three Hills Community Memorial Centre Request
8 Regional E 9 -1 -1 Report - Mrs Marylea Lowen
9 Mar 20/96 A S B Minutes
TRANSPORTATION-
10 Public Works Superintendent Report
11 Brian Tetz Approach
12. Linden Rubble Pit
GENERAL ITEMS
13. Hamlet Water Meters
14 Mt Vernon Water Co -op
15 Town of Three Hills Joint Services discussions
16 AB Senior Summer Games Bid Committee
17 Multi. Purpose Ag Building
18 Acme /Linden Joint Fire
PUBLIC HEARING.
19. Bylaw #1061 amendments, Land Use Bylaw
LATE ITEMS
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M D OF KNEEHILL No 48 COUNCIL MINUTES
April 91'', 1996
A regular meeting of council was held in the M.D OF Kneehill office 232 Main Street, Three
Hills Alberta on Tuesday, April 9`h, 1996, commencing at 8 30 A.M.
The following were present for the meeting
Reeve. Richard A Marl
Division Four
Councillors.
Marylea Lowen
Division One
Otto Hoff
Division Two
Robert E Boake
Division Three
Richard M Vickery
Division Six
Glen Wagstaff
Division Seven
Municipal Administrator
John C Jeffery
Jennifer Deak, Assistant Administrator, was present and recorded the minutes
Mr Jim Hanger Councillor Division Five, was absent from the meeting
Reeve Marz called the meeting to order at 8 35 A.M
Mr Hoff moved approval of the agenda.
A discussion followed on the water problems encountered throughout the M.D due to the
rapid melting of snow Mr Jeffery noted the public works department worked on the week
end, responding to water problems throughout the municipality Mr Marz noted in disaster
situations whatever resources are available, in the M.D or community at large, should be
utilized to address the disaster problems and an accounting of same be reconciled after the
disaster has been addressed Mr Jeffery discussed the possibility of having on hand a
stockpile of sand bags It was noted there is a source of sand bags in Drumheller Mr Marz
discussed placing a letter in the newspaper thanking residents for pitching in and helping with
the water problems encountered due to the fast melting snow Mr Vickery noted in some
cases a little common sense could be exercised by landowners and problems alleviated
without having to call out the municipality
Mr Boake moved approval of the March 12196 minutes
• 1 1
Mr Jeffery s report was presented Under report item #2 Rose Country Communications
Ltd. it was agreed to accept and file this information
Under report item #5, Invitation to Constituency Wide Information Meeting, a copy of this
invitation to meet with the Hon Tom Thurber, Minister of Municipal Affairs, on Thursday,
May 30/96 at the Beiseker Hall commencing at 7 00 P M. was requested to be given to each
councillor Mr Marz encouraged all councillors to attend this meeting and prepare, for the
next council meeting a list of items and concerns for discussion with the Minister
Mr Marz moved to table report item #S until the next council meeting.
CARRIED
Mr Wagstaff moved approval of Mr Jeffery's report
• 1
The Executive Committee report was presented Under Executive Committee #1 Linden
West Project Bridge File #06588 SSW 27 30 26 W4, Mr Vickery recommended an
invitation be extended to Mr Rob Penny, Regional Director, AB Transportation & Utilities
1
E4RCf CY FLOODING
PROBLEMS
APROVAL OF NQ
xi REPORT
T THLFM NE£fT
G/l
APPROVAL OF
JCJ REPORT
DEC COMM
LINDEN WEST PROJECT
M D OF KNEEHILL No. 48 COUNCIL MINUTES
April 9' ", 1996
to meet with the Road Committee for a half day and inspect this site along with the SH 805
and the SH 806 projects Mr Vickery also requested updated traffic counts on the SH 805
and the SH 806 projects
Mr Jeffery left the meeting at 9.00 A.M
Mr Marz continued to discuss the Linden West project noting if this project were to be
undertaken, all costs would be incurred by the M.D , AB Transportation would not be
financing any portion of the project The option of upgrading the low level crossing located
next to this bridge, to better accommodate wide farm machinery and heavy traffic was
reviewed
Mr Vickery moved arrangements be made to have Mr Penny meet with tl:e Road
Committee, sometime in late summer, to inspect the Linden West site, along with the SH
805 and SH 806 projects and discuss funding of same, the Road Committee inspect the
low level crossing at the Linden West bridge site and make recommendations for the
improvement of this crossing, and further that spring and summer traffic counts be made
at these project locations
CARRIED
Mr McCook entered the meeting - time 9 10 A.M
7c_745_11 %a f41 c
LINDEN LEST PROJECT
ROB PENNY MEETING
RE LINOEN
SH 805 &
nea� 7a"
�4 -;"6_60 eqz
C�sfr 8� L so/v
PWS INTO MEETTING
Executive Committee Report item #4 Bridge Requests Three Year Program was next
reviewed AB Transportation and Utilities has forwarded their recommendations regarding BRIDGE REQUESTS
the M.D 's bridge request list This list includes all bridges on the road program
Mr Jeffery re entered the meeting time 9 15 A.M
Mr Vickery requested the Wimborne Project bridge be included on this request listing and
that Mr McCook bring a report to the next council meeting regarding the status of the
bridges on this project Mr Jeffery advised he was currently preparing a complete bridge
report and would present this report at the next meeting. A discussion followed on having the
Road Committee review the Bridge Request listing and prioritize four bridges and these
bridges to be the official request to AB Transportation with the balance of the bridge request
list forming an unofficial list
The Executive Committee's recommendation to be included in the site meeting on May 17/96
regarding bridge file #73800 1SW 29 27- 20 -W4, Beynon Bridge, was discussed and it was
agreed to concur with the recommendation to attend this meeting Mr McCook noted
previous correspondence had been sent to AB Transportation regarding the M.D 's
responsibilities for this bridge
Under Executive Committee item #6, Mt Vernon Water Co -op, legal bill, Mr Jeffery
distributed a financial position statement of the project, indicating total deposits received and
total expenditures paid by the municipality No decision was forthcormng regarding the
charging of the legal fees to the project, it was agreed the fees were negotiable and dependent
upon the M.D participating in the funding of the project
Mr Boake moved to accept the Executive Committee report.
CARRIED
REQUEST TO ADD
WINUM PACT
BRIDE TO LIST
Jew ma+o 1 P49
BRIDGE FILE #73800
RFY" RRTD(F
Ale
Mf VERNON PROJECT
LEGAL. FEES & FIN.ST.
...� all
Mrs. Loiven moved to approve the accounts presented for payment to -day, subject to revie►v APPROVAL OF ACCOUNT!
by the Finance Committee of herself and Messrs Vickery, Mart. and Hoff
CARRIED
Mr McCook presented the Public Works Superintendent report, noting Mr Frank Houda is
now the contract grader operator working for Ken Busby in Division One.
Mr Vickery moved approval of the Public Works Superintendent's Report.
CARRIED
Mr Vickery reported he had discussed with Mr Brian Tetz the approach proposal, approved
at the last council meeting, for N W 36 31 25 -W4 Mr Tetz has advised he is now the
2
APPROVAL OF PWS
REPORT
TETZ APPROACH
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M. D OF KNEEHILL No 48 COUNCIL MINUTES
April 91'', 1996
owner of this parcel and would like the approach to be installed from SH 583 Mr Vickery
reported he had discussed the requirements to build the approach with Mr Tetz and he had
indicated a willingness to share these costs It was noted this road was prepared last year for
paving and the M.D work forces were already past this location when the approach request
was received The approach, if approved, would have to be paved as per policy Mr Marz
noted current M.D policy allows two approaches from a secondary highway, on a quarter
section where there is a residence, providing the Road Committee approves the request and it
meets sight distance requirements
Mr Vickery moved to approve the approach request for Mr Brian Tetz on the N W 36-31 -
25-W4, as per M.D policy, and when the Public Works Superintendent can accommodate
this work.
CARRIED
Mr Boake moved to table agenda item #12, Linden Rubble Pit.
CARRIED
Mr McCook reported Mr Phil Ward had not yet contacted turn regarding the relocation of
his approach at S.E 30 31 24 W4 Mr Marz noted he had spoken with Mr Ward and
advised him of council's approval to relocate the approach
Mr McCook reported Mr Randy Raisbeck foreman was in the process of obtaining
agreements for the road projects scheduled for this year
Mr Marz thanked Mr McCook for his report and Mr McCook left the meeting time 9.40
A.M
Mr Jeffery reported he had not yet received the information requested from Mr Barry Sjohe,
Brownlee Fryett regarding the Mt Vernon water project This information was expected
prior to the meeting scheduled with Messrs Van Doren and Crawford later to day
. t 47o
APPROVAL - TEfZ
APPPDACH
7G�m®w T A-W
li E
LIMENI R EBLE PIT
PHIL WARD APPR(ACH
S E 30- 31 -244K
PWS OUT OF KIUNG
LEGAL INFORMATION
MT VffM
,cp 9W1
Mr Jeffery reviewed the fines revenue survey, indicating the various R.C.M.P boundaries in
the municipality The Beiseker Three Hills, Drumheller and Innisfail R.C.M.P detachments FINES REVERE
all serve some portion of the municipality SU2VEY
Mr Wagstaff moved to accept and file this report.
CARRIED
Mr Marz reviewed the rural recreation grants informing council that between 1990 and 1995
a total of $29 855 00 had been cut from rural recreation grants It was also noted that during
this period the urban recreation grants had increased to offset these rural grant cuts Mr
Marz noted of the total rural recreation grant cuts, $16,620 00 worth of grants were cut in
Divisions Four and Five A discussion followed on the distribution formula and allocation
policies of these grants and the possibility of allocating urban recreation grants directly to the
recreational centres instead of the towns and villages Future recreational grants and funding
was discussed including the number of auditoriums in some urban centres and their effect
upon the community centres, the contributions from various service clubs to the community
centres and other forms of community fund raisers to support community centres The costs
for engaging caretaking services for the halls versus having users clean these facilities was
discussed along with the hall rental rates associated with each type of caretaking
arrangements It was noted the rental rates for community halls varied throughout the
municipality and it was agreed these rental rates should reflect a user pay philosophy
Mr Jeffery left the meeting time 10.00 A.M
Mr Boake moved to table this matter until information is obtained regarding the rental
rates of the urban community centres in the municipality.
CARRIED
3
f'
RLPAL RECREATION
GRA O
U2BAN GRANT DIST
FURM U
REQUEST FOR
INFORMATION U2B 1
REMEATTION UNT
c�B
M D OF KNEEHILL No. 48 COUNCIL MINUTES
April 9t ", 1996
Mr Jeffery re- entered the meeting time 10.05 A.M and advised council Mr Rob Penny had
confirmed he would meet with council on June 11/96 at 10.00 A.M. for approximately half an R PENNY COMIL
hour Mr Jeffery also reported a letter from AB Transportation regarding the airport project MEETING S01MULED
was in the mail
A short recess was held from 10 10 A.M until 10 30 A.M
Mrs Lowen presented her report on the 9 1 1 emergency system advising council she had
attended various meetings in Drumheller and Olds to determine what types of 9 1 -1 9-1 -1 REPQ2T
emergency services are available The Olds area had opted to combine with Red Deer The
Drumheller area is going with the Calgary Fire Department for a basic cost of $0 86 per
telephone line This cost is for call answer A.G T charge and A.G T networking Mrs
Lowen noted 9 1 1 emergency services would be province wide within the next two years
Mr Jeffery inquired if any of the towns and villages in the M.D had attended the Drumheller
meetings Mrs Lowen noted none of these jurisdictions had attended the Drumheller
meetings Mrs Lowen recommended council consider going with the Calgary emergency
service as offered by the Calgary Fire Department, which was not charging any set up fees and
providing tours of their facilities and operations A.G T has the facilities to provide a `hand
off' system where a total of five telephone numbers can be provided and input into the system
to respond to emergency calls Total time to dispatch these calls is four seconds It was
agreed the M.D should try and co ordinate with the urban centres in the municipality this 9 1
1 service, especially as the ambulance and fire were jointly shared services within the
municipality
Mr Marz moved a letter be drafted to all the towns and villages to the municipality INVITATION TO TOWNS
inviting them to appoint a designate to meet with Mrs. Lowen to investigate and review & VjUjkGES
and various 9 -1 -1 services available and to promote the same emergency service PARTICIPATE — IN 911
throughout the municipality /_s;1�45e.awor
CARRIED "a m" Z-0-154
Mr Jeffery requested Mrs Lowen s input in preparing this letter
Mr Jeffery reviewed the Mar 20/96 Agricultural Service Board (ASB) minutes reporting the
board was recommending the M.D contribute $750 00 per year for three years to the WR 201% ASB WN
Provincial Treasurer /Growing Alberta Partnership, the ASB will not be selling Tordon in 1996
therefore will not require a pesticide storage facility council requested to approve the
proposed upcoming season's programs and equipment rental rates, the Provincial ASB Tour
will be held July 15 18/96 and hosted by the County of Newell in Brooks Bylaws #684
Warble Control, #150 Destruction of Coyotes #419 Destruction of Pests be rescinded as
these matters were addressed in the Pest Control Act
Mr Boake moved first reading to Bylaw #1357, this being the bylaw to repeal Bylaw 150, BYLAW #1357 TO
Coyote Control Program, Bylaw #419, Authorization for Destruction of Pests and Bylaw REPE& fis 1W,
#684, Establishment of Warble Control Area. Provisions are in the Pest Control Act to 141-9 —OW
deal with these issues
CARRIED
Mr Wagstaff moved second reading to this bylaw
CARRIED
Mr Hoff moved third reading be given to this bylaw at this time
CARRIED UNANIMOUSLY
Mr Vickery moved third reading to Bylaw #1357
CARRIED
Mr Vickery moved approval of the March 26196 Agricultural Service board minutes. APPROVAL OF ASB
CARRIED KNffES
F�
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M D OF KNEEHILL No. 48 COUNCIL MINUTES
April 91'', 1996
Mr Jeffery reviewed the financial positions of the water and sewer systems in the hamlets of
Huxley Wimborne and Swalwell along with the proposed water meter rates which have been
calculated to provide for a user pay system A discussion followed on the actual costs for
these systems and costs to provide maintenance for the system upkeep Mr Vickery
distributed a cost analysis he had prepared, based on information received from Lousana
Water Wells, to drill a well Over a twenty year period the cost of a well, 200 ft deep, would
work out to $3100 per month, including costs for drilling the well pump costs and power
costs to run the pump The possibility of phasing in the increase in water charges was
discussed Mr Jeffery read a letter, prepared by Mrs Wildeman, to be sent to all hamlet
water users outlining the advantages of having water metered Some of these advantages
would be the promotion of water management and a user pay philosophy An inquiry was
made regarding the feasibility of having the water meters hooked onto AB Power lines and
read by this company Mr Jeffery noted only one hamlet would be equipped to do this
Messrs Vickery and Wagstaff reported they had received requests from hamlet residents to
hold a meeting to discuss the installation of these water meters Mr Jeffery noted he would
contact the divisional councillor of each hamlet to further discuss this issue and determine
rates
Mr Vickery moved to approve the accelerated rate increase for the Hamlet of Huxley
water meter billing, that being $2100 the first year, $23 00 the second year and $25 00 the
third year, based on an average consumption of 4, 000 gallons per month and further that
the cost for the Huxley water meters be recovered over a forty month period at $5 00 per
month and Mr Jeffery contact the divisional councillor of each hamlet to further discuss
this matter
CARRIED
Mr Jack Ramsay Reform MY Crowfoot Riding, entered the meeting On behalf of council,
Mr Marz welcomed Mr Ramsay Introductions were made and an invitation extended to Mr
Ramsden to address council
Mr Ramsay extended congratulations to council on the responsible and accountable manner
in which they conducted the affairs of local government, noting local government is the most
accountable level of government, it balances its budgets and has no deficits nor debts Mr
Ramsay noted he was visiting all the municipalities in his riding to discuss current issues and
began updating council on the federal government s attempts to reduce the deficit noting this
process was slow paced, resulting in enormous financial demands to service the debt The
national debt is six billion dollars This drain on the economy effects employment and tax
rates The Reform Party has urged the government to set a fixed date to balance the budget,
noting the federal government is the only level of government that has not set such a date
Any form of tax relief would stimulate the economy and increase fob market opportunities
On the unity issue, Mr Ramsay noted Quebec has the highest per capita debt of all the
provinces and territories Mr Ramsay noted, leading into the referendum, Quebec had all the
advantages, timing of the referendum, choice of wording for the referendum question and lack
of involvement by the federal government to advise Quebec of the consequences of
separation The Quebec separatists still lost the vote Mr Ramsay expressed his personal
doubts that Quebec would again be in such an advantageous position On more current
issues, Mr Ramsay reported there was strong evidence of a cover up in the Somalia inquiry
and a "search for documents" was being undertaken by the Defence Department to -day The
Louise Arbour report on the Kingston Women's Prison incidence includes a recommendation
that an apology and compensation be given to the inmates, the report does not mention an
apology to the guards The Reform Party will be further examining this report Mr Ramsay
invited questions and comments from council
Mr Marz noted the system of appointing judges does not reflect society s wishes and judges
should be elected and accountable to the public, they do not seem to take into consideration
the victims of crime Mr Marz commended the Reform Party for attempting to state the rules
of separation to Quebec noting the native referendum should have been recognized as well as
a statement that the interests of non French Quebecers would be protected Mr Marz urged
the Reform Party to remain a strong voice for this part of the country which never had a
strong voice at the federal level of politics A question was directed to Mr Ramsay regarding
5
R*t f WATER &
SEWER FIN POSITION
HURLEY WATER
acs >LD
i0 V 0
UPDATE ON FEDE]2AL.
POLITICS
DISC MION WITH
COtKIL ON ISSl1ES
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M. D. OF KNEEHILL No. 48 COUNCIL MINUTES
April 9t'', 1996
the Reform s position on an elected Senate Mr Ramsay noted when this issue was raised by
the Reform party it was voted against and under the present government an elected Senate
seems unobtainable In response to the remarks regarding the appointment of judges Mr
Ramsay noted there is currently no accountability in the appointment of judges The Reform
J P 45AY DISCUSSIO>t
Party would like to see a balance between appointments and election of judges they would
W TH UMCIL ON
VARIOUS ISSUES
like to see a short list of judicial candidates and have them appear before a panel to answer
questions A discussion followed on the rights of a person who has violated the law such a
person should have no rights, except the right to a fair trial On the unity issue Mr Ramsay
noted the Liberals are looking at Reform policies, as outlined in their Vision 20/20 pamphlet
and implementing some of the ideas Mr Ramsay noted it should be every politician's priority
to form a good government, whether as House Leader or Opposition Reform does not
endorse being politically correct for the news media it reflects common sense and has
introduced the right of recall A politician s job is to reflect the wishes of his constituents, not
the party policies Reform does not censure a member if he reflects his constituents views and
disagrees with party policies
Mr Marz extended an invitation to Mr Ramsay to join council for lunch to further discuss
issues Mr Ramsay accepted the invitation and council continued the discussions with Mr
LUNCH RECESS &
Ramsay over lunch.
CONTINUATION OF
Responding to comments from Mr Boake about the Internet, Mr Ramsay noted the Internet
DISCUSSION
would provide access to information on government activities, it would provide knowledge
Mr Ramsay noted the Reform Party strongly advocates participatory democracy, it wants to
ensure people are well informed of issues and have access to their politicians To this end
Reform has held electronic town hall meetings and had over 10 000 people respond, a total of
fifty meetings were held in the Crowfoot riding in January to obtain input and discuss issues
In discussing the gun control issues, Mr Ramsay noted the
Reform Party has pledged to quash this legislation, licensing and registration are posing huge
problems to implement and already the deadlines have been postponed one year
On other issues, Mr Ramsay advised CPP and OAS should not be integrated the Reform
wants the pension monies in a separate fund and invested, Reform is recommending a claw
back on OAS Reform feels that neither polls nor the media are indicators the people are the
only indicators Reform would use the `not withstanding clause' to counterbalance the
Charter of Rights for law breakers On moral issues, Reform would be guided by the voice of
the majority of the constituents Parole should only be extended to those criminals who
commit non violent crimes and the Court should have the right, at the end of a criminal's
sentence to declare whether or not that person is dangerous Everyone has the right to life
property and freedoms and liberties and the government should protect these rights Any
possible successful challenge to the gun control laws must come from the native population as
it could be argued their rights, under the treaties, to hunt along with their right to be consulted
have been violated If the native people are successful, this Bill could be claimed as
discriminatory by the rest of the population Under section 117 of the Gun Control bill, a
peace officer has the right to enter your home if he believes there are firearms on the premises
it does not have to be reasonable or probable grounds, just if the officer believes, this is
absolute power On behalf of Council, Mr Marz thanked Mr Ramsay for visiting council and
providing his update on federal affairs and his parties position of current issues Mr Ramsay
thanked council for their input and again commended them for the responsible and
accountable manner they conducted local government affairs Mr Ramsay left the meeting
time 1 10 P M
RE1lM TO COUNa
Council returned to the M D office to continue the meeting
CR*
Mr Marz reported on the joint services meeting with the town of Three Hills, noting a request
had been made by Three Hills to reinstate last years recreational grant funding for this year to REPORT ON THREE
allow a phase in period for the revised joint services grant allocation, with the intention to HILLS JOINT SERVICE
continue and resolve joint services It was noted the recreation grant to the town under the MEMNG
joint services calculation resulted in a reduction of $25,000 00, Trochu s grant resulted in a
reduction from $25,000 00 to $12,000.00 It was also noted Three Hills was the lone THREE HILLS REQl1FS1
supporter of Kneehill in the senior housing issues and Trochu and Three Hills were the only RE RECREATION
two jurisdictions which had expressed a willingness to keep joint services discussions ongoing (CANT
It was agreed the M.D did not have to forfeit its joint service principles but if it did agree to
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M D OF KNEEHILL No 48 COUNCIL MINUTES
April 9t ", 1996
the town s request, it would give the town the opportunity to phase in this grant reduction,
would be an agreeable compromise and would show good faith on the part of the M.D to
continue the point service negotiations A discussion followed on the possibility of extending
this opportunity to the rest of the urban centres
Mr Jeffery read a letter just faxed from the village of Acme stating once a fire agreement is
signed the village will continue to discuss other joint services
Mr Vickery moved a letter be sent to the town of Three Hills, responding to their request
for the reinstatement of their recreational grant to the 1995 level, and advising the M.D is
willing to show good faith and comply with this request, conditional upon an agreement
being reached for ambulance joint services by September 1196 and senior housing joint
services by December 1196 and further, should these agreements not be resolved, the M.D
would revert to the 1996 recreational grant allocation formula and remain open to
discussions regarding the distribution calculation of this grant. Mr Vickery further
moved the M. D extend this same courtesy to other jurisdictions, at a later date, if so
requested
CARRIED
Mr Marz moved council recess in order to hold the Public Hearing scheduled for 130
PM
THREE HILLS '
RECREATIONAL GRANT
Z'r- reice.r"
l�oF �lmJ is
iur�sa> 9 � 6,earr
RECESS TO HOLD
PUBLIC HEAR G
Mr Vickery moved council do now reconvene, the Public Hearing portion of the meeting RECONVENE
being completed
CARRIED
Time 140 P M
Mr Alex Cunningham Development Officer and Mr John Ruslmg, Planner were present
when the meeting reconvened Mr Jeffery was not present
Mr Wagstaff moved first reading to Bylaw # 1358, this being the bylaw to amend Bylaw
#1061, Land Use Bylaw, by adding, deleting and changing various sections to reflect
recent legislative changes and to update various sections to reflect amendments.
CARRIED
Mr Boake moved second reading to this bylaw.
CARRIED
Mr Vickery moved third reading be given to this bylaw at this time.
CARRIED UNANIMOUSLY
Mr Hoff moved third reading to Bylaw #1358.
CARRIED
Mr Jeffery reentered the meeting and Messrs Cunningham and Ruslmg left the meeting
time 1 45 P M
BYLAW #1358
LAND
USE BYLAW
BYGFiiJ t)"J('
Mr Jeffery distributed the letter just faxed from Mr Barry Sjohe Brownlee Fryett, regarding LEGAL LETTER RE
the Mt. Vernon water project This letter was reviewed and a request was made to have Mr VERNON r N WATER.
Jeffery contact Mr Sjohe to receive clarification regarding clause 8 (b) PR V
PROOECT
Mr Jeffery left the meeting time 1 50 P M
The review of the letter continued
Mr Jeffery returned to the meeting time 1 55 P M and advised this clause refers to REVIEW OF LEGAL
securities like taxes and mortgages Mr Jeffery also advised the amount of the government OPINION
guarantee of borrowing by a Co op is a maximum allowable limit total of five million dollars
to all Co ops, not $50,000 00 as indicated in the letter It was agreed the terms of an
agreement with the Co op should include all the items listed in this letter, construction
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M D OF KNEEHILL No 48 COUNCIL MINUTES
April 9", 1996
agreement lease term transfer of ownership, distribution of surplus by the Co op voluntary
winding up of the Co -op and distribution of assets and other standard clauses Mr Marz
encouraged council to consider adopting a policy to address future requests for financing
projects and set out types of projects and amounts that council could consider financing Mr
Marz asked if council was in favour of the terms outlined in this letter Mrs Lowen, Messrs
Vickery, Boake and Hoff all indicated they were in favour Mr Wagstaff declined comment
at this time
Messrs Vern Crawford and Paul Van Doren, Mt Vernon Water Co op representatives
entered the meeting time 2 00 P M
Copies of the letter outlining the terms of agreement for the water project were given to
Messrs Crawford and Van Doren. Mr Jeffery reviewed each term separately inviting
comment from the Co op representatives and requesting their approval of same A discussion
followed on last paragraph of the letter and the ramifications of any possible legal challenge to
the financing proposal Mr Marz noted this situation was difficult the Co op was requesting
the M.D finance something it would not be the owner of and the Municipal Government Act
restricted what kinds of borrowing a municipality could make Mr Marz noted the option to
go the same route as the Equity water project was still a viable option Mr Crawford asked
about the Equity route and what the perception was Mr Marz explained the users petitioned
the M.D to provide a water system the M.D financed and built the water system in
consultation with the Equity Water Committee which is comprised of users of the system the
M.D is the owner of the system, the town of Three Hills does the water billing A discussion
followed on building into the water rates a reserve for future maintenance and repairs to the
system Mr Van Doren noted clause nine of the letter outlining the terms addressed this
issue Mr Marz advised council had dust received this letter from the lawyer and briefly
reviewed the terms The general feeling from council was a positive one but no motions had
been made yet Mr Crawford noted the terms set out in the letter were not quite the same as
discussed in Edmonton For example clause 4 dealing with the retaining of interest was
similar but not the same intention as previously discussed It was agreed the word
`construction' should be added at the beginning of clause 99
Messrs Van Doren and Crawford left the meeting to further discuss this letter - time 2.35
PM
Council continued its review and discussion of this issue Mr Marz asked what council's
preference was the M.D own the water system or the Co op own the water system Mr
Hoff indicated he preferred the Co op own and operate the system, Mr Vickery indicated he
preferred the water system be like Equity, that being the M. D own the system, Mrs Lowen
indicated she preferred the Co op own and operate the system, Mr Boake indicated he
preferred the M.D own the system, Mr Wagstaff indicated the Co op own the system and
Mr Marz indicated he preferred the M.D own the system Mr Wagstaff noted he would like
to see a government guarantee on the funding and an interest rate that could change to reflect
prime rate changes Mr Boake noted he was a member of a gas co op and not consulted
when rates increase If the M.D were to own the system it could offer a preferential interest
rate and eliminate all the conditions the Co op was required to fulfill to borrow money from
the M.D
A recess was held from 2 50 P M until 3 20 P M Mr Hoff did not return to the meeting
when it continued Messrs Van Doren and Crawford re entered the meeting
A review and discussion of the terms of agreement continued Under clause #3, Mr Marz
noted it was council's intent that during the period of the lease, the Co op would have the
responsibility and authority to operate the system Mr Crawford request clause #3 and #4 be
reworded to say "financial interest registered against the system' and this be retained until the
clause #4, the provision for transfer of ownership upon payment Mr Crawford also noted
clause #1 must refer to the prelimmary construction details of the project The Co -op
members indicated they favoured local improvement financing of the project by notice
8
REVIEW OF LEGAL
OPION RE Mr
VFWATM
1 ".. M' � 1'•1
11',1 1
1
14112111(ZINE
M1W 1'
CONTINUATION OF
REVIEW
AA
MI
CONTINUATION OF
LEGAL TM '
REVIEW
M. D. OF KNEEHILL No. 48 COUNCIL MINUTES
April 9", 1996
financing to be over a twenty year term at 7% interest, clause 8(a) to be further checked
regarding a possible government guarantee clause 8(b) to be interpreted as referring to
mortgage and tax securities the additions in clause #9 "Construction, operation and
maintenance obligations of the Co op with respect to the water system and the co op to be
100% responsible for same"
Mr Marz inquired if all parties were comfortable with the above additions and changes to the
terms. Mr Wagstaff noted he was comfortable with these changes Mr Crawford indicated
he was comfortable with the revised terminology in clauses #3 and #4 and the rights of
ownership and operation in clause #9 Mr Marz advised the Co op members these changes
would be given to Mr Sjohe and as long as the wording changes did not alter the intent of the
terms of the agreement these changes would be made It was agreed to advise Mr Sjohe that
all parties were agreeable in principle to the terms and have him draft an agreement for
perusal, obtain advice on term 8(a) government guarantee and, if possible, obtain this
guarantee Mr Crawford questioned how many guarantees council required noting that the
reserves that would be used to finance this loan were contributed by the ratepayers of the
M.D of which Mt Vernon ratepayers form a part
Mr Wagstaff move to agree, in principle, to the financing of the Mt. Vernon Water
project, under the terms and conditions as outlined in the April 9196 letter from Mr Barry
Sjohe, Brownlee Fryett, including the addressing of the above noted concerns and changes
and further have Mr Sjolie draft up the necessary bylaws to reflect these terms.
CARRIED
Mr Marz noted there were two councillors absent from the meeting and he would prefer to
wait until full council was present before proceeding further
Mr Jeffery requested from the Co op members the preliminary construction details of the
project , names and legal land descriptions of the potential users Mr Van Doren noted there
would probably be about 35 40 users on the system Mr Marz thanked Messrs Crawford
and Van Doren for meeting with council and expressed his hopes that everything would work
out, noting the bylaw should be ready by the next council meeting Messrs Van Doren and
Crawford thanked council for their time and efforts and left the meeting time 3 30 P M
Mr Vickery reported on the Alberta Senior Summer Games Bid Committee noting Mr Dan
Shea was head of this committee The committee has sent out letters to all towns villages
and community organizations in the M.D requesting written support for the games bid and a
willingness to volunteer to work on a regional summer games A discussion followed on the
possibility of the camping facilities at Keivers Lake and Braconnier being utilized for this
event Mr Vickery noted this committee was meeting tomorrow evening at the town office
commencing at 7 00 P M. It was agreed Mrs Lowen represent the M.D on this committee
and attend tomorrow's meeting
Mrs Lowen moved a letter of support be sent to this bid committee
CARRIED
Mrs Lowen requested this letter be faxed to the committee prior to its meeting, scheduled for
tomorrow evening
Mr Marz reported he had been approached some user groups about the possibility purchasing
a portable tent structure that could be used by local 4 -H, Riding and Rodeo Clubs and for
various agricultural events. The proposal is to purchase a 65' x 150 structure It was noted
there was no such facility in the M.D that could be used for agricultural events and
promotions as most of the arenas in the area are committed to ice events and do not look
kindly on the hauling of dirt into the arenas for some agricultural events A delegation has
requested a meeting with council to formally request funding for the purchase of a structure
for their agricultural related events Mr Marz noted this group represents a broad spectrum
of the municipality It was noted this structure could be multi purpose, located at the Rodeo
Grounds, moved if necessary and possibly in the future, used as a secondary facility The
9
CONTINUATION OF
REVIEW OF LEGAL
LEM RE NR
VERNON WATER PROJECI
/YlacmT6arati 1—Ali
Do' I ij go ij go iwl'
•'. M' 1 "1
Ilk 11'd IT
1 7
AB SENIOR SUMMER
CANES BID CO 41TEE
APPROVAL TO SEND
L'r-r>w-
. ..t N 1
.ZM ,
.,.1�.•
K17
40
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M D OF KNEEHILL No 48 COUNCIL MINUTES
April 91'', 1996
cost for this structure is approximately $45 50,000 00 Mr Marz noted the M.D realized
$30,841 00 from the sale of CASCI equipment noting this equipment was originally
purchased with grant monies received for the promotion of agriculture in the area and
allocating these funds to such a project would be an extension of the original intent for these
grant monies
Mrs. Lowen moved an invitation be extended to this group to meet with council and make
a presentation
It was agreed should the M.D support the purchase of this proposed facility, there should be
a prominent display of M.D of Kneehill flags and signs in the facility
INVITATION TO GROIP
TO ATM
FETING & M41 —
PPESMATI i
Mr Jeffery reviewed the April 4/96 fire meeting held in Linden with the M.D and the villages
of Linden and Acme It was noted, as previously reported the village of Acme had forwarded ADE/LI M FIRE
a letter supporting a point fire agreement with the M.D and once this agreement is in place MEETING
will continue to discuss other joint services
Mr Boake moved to table this matter until a response is received from the village of
Linden.
CARRIED
Mr Marz reported Mr Gordon Snell has advised he will be filling the culvert at the Anderson
coulee, S.E 19 30 22 W4 and S W 20 30 22 W4, with concrete Mr Snell feels the water
should go to the south and west and Varga's fenceline is the problem Mr Snell is requesting
a call from the councillors regarding this issue It was noted this is an equalizer culvert and
installed after consultation with both the engineer (Torchinsky Engineering Ltd ) and Mr
Kent Berg, District Engineer for Alberta Environment and in conjunction with the road
project on S.H. 836 AB Environment required this culvert be installed prior to the paving of
this road
Mr Vickery moved a letter be sent to Mr Snell summarizing the history of this culvert.
CARRIED
G. SNFLL CMCOM
RE CI LVERT
;F 19 &9A20-
0-
4010 6
Mr Jeffery reported an offer has been received for Lots 15 16 Block 6, Plan 505OAK, OFFER 90NE L
Swalwell Mr Jeffery proceeded to open this sealed offer and advised council it was from Mr L 15-16,- BLK6
Claude Gerald Davidson in the amount of $1,500 00 Mr Jeffery also reported Mr Ed PLAN
Dunay the assessor, has advised that, considering the new 100% assessment on all property a
fair offer for these lots is $1500 00
Mr Vickery moved to accept this offer from Mr Davidson.
CARRIED
Mr Jeffery reported a fax had been received from Hon. Steve West, 1Vlimster of
Transportation and Utilities, advising government funding will be provided under the
Community Airports Program for the pavement overlay at the Three Hills Airport The letter
further notes this work will be combined with the paving of S.H 583 from S.H. 583 east to
Three Hills and the M.D should enter into negotiations with the S.H. 583 contractor to
include this paving project
Mr Boake moved a letter of thanks be sent to the Hon. Steve West for the funding of this
project with a copy sent to Ms. Carol Haley, MLA and further this matter be referred to
the Airport Commission and they be advised the M.D is in favour of the project.
CARRIED
APPROVAL TO ACCEPT
,,d ro
1 M.,
S�EVes c.kcr K,
Mr Jeffery reported a fax had been received from AB Environment advising of a river break Ag ENVIR 14NT
up advisory for the Red Deer River from the city of Drumheller downstream to the RI
10
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M D OF KNEEHILL No 48
April 9th, 1c.
Saskatchewan border Mr Marz reported he had al
copy had already been faxed to Q91 Radio
Mr Vickery moved the meeting a( journ.
Time 4 00 P M
Reeve
11
v
VA
JOHN C JEFFERY REPORT
March 26th, 1996 to April 9th, 1996
REPORT.
Balance Forward
$ 10 00
1 Brownlee Fryett letter re Rowe Property - Swalwell
Brownlee Fryett has confirmed all outstanding matters have been
completed to the satisfaction of the M D. and have filed a
(Satisfaction of Judgement Piece This should conclude this matte
Recommend to accept and file
2 Rose Country Communications Ltd
Rose Country Communications Ltd , a company which specializes in
marketing materials for municipalities, has invited a review of the
community's promotional brochures, economic development and tourism
Recommend to either accept and file or activate the economic
development committee
F.�
3 CAESA 1996/97 Funding Approval
Fhe 1996/97 CAESA funding has been approved in the amount of
$13,750 00 for the groundwater survey of the municipality.
Recommend to accept and file and a copy of this approval be given to
Art Thomas, Agricultural Fieldman
4 AB Mun Affairs - Mobile Home Sites Tenancies Amendment Act
This Act has been claimed effective April 1/96 and provides a fair
and equitable balance between the rights and responsibilities of
landlords and tenants
Recommend to accept and file
5 Invitation to Constituency Wide Information Meeting
arol Haley, MLA, has extended an invitation to council to attend a
onstituency wide information meeting with the Hon Tom Thurber,
'Minister of Municipal Affairs on Thursday, May 30/96 at the Beiseker
Hall, commencing at 7 30 P M , to discuss issues and concerns
Recommend a copy of this letter be given to each councillor and Ms
Haley be advised of who will be attending this meeting
6 Canadian Western Natural Gas letter re PUITTA
Canadian Western Natural Gas has advised there will be two changes
in the gas billings, effective April 1/96 - the impact of the
federal government's elimination of the Public Utilities Income Tax
Transfer Act (PUITTA) and a lower summer cost. Canadian Western is
committed to work with the levels of government to develop an
alternate for PUITTA in order to re- establish a level playing field
for its customers and also is committed to improving cost
efficiencies throughout the company
,Recommend to accept and file as information
i
!7 Change of Name and Address - Mr Bob Eden
1
ctAGrl G°n. v,JGGcot
r1/1�
I,
JOHN C JEFFERY REPORT
March 26th, 1996 to April 9th, 1996
The partners of Ballem McDill MacInnes Eden have announced the
relocation of their office and the continuation of their practice
under the new firm name, Ballem MacInnes, effective April 1/96. Mr
Bob Eden is away until April 12/96 and at this time will ascertain
whether the A & A Paving file is closed
Recommend to accept and file
8 Letter from Brownlee Fryett re-staff changes
Brownlee Fryett had advised of recent staff changes which have
resulted in the departure of seven lawyers from the firm and the
addition of eight new lawyers; Mr Barry S3ol.ie is the Co- ordinator
of the Municipal Team in Edmonton and Mr Glen Scott, Co- ordinator
pf the Municipal Team in Calgary The date for the annual municipal
seminar Emerging Trends in Municipal Law, has been set for
�hursday, May 30/96 at the Crossroads Hotel in Calgary
F,�
IIL .�
Recommend to accept and file
Village of Acme - Joint fire Agreement
the village has sent a letter, under date of Mar 27/96, advising
• their Council passed a resolution, at their Mar 26/96 meeting, to
begin negotiations to enter into an agreement with the M D to joint
share fire services
#Zecommend the M D currently drafting an agreement and will report
further after the April 4/96 Linden meeting
10 Kneehill Ambulance Service Board Minutes Mar 20/96
(4t the Mar 20/96 ambulance meeting the 1996 budget was approved,
Order of T- shirts, as a fund raiser item, at a cost not exceeding
$1,000 00, was approved, 1996 volunteer remuneration to remain at
$13,000 00, all courses taken by volunteers to be approved prior to
aking the course or no reimbursement would be made, agreed not to
urchase vacant lot east of the ambulance building in Linden, at a
ost of $18,000 00, Code of Professional Conduct outlining
rinciples of ethical behaviour, responsibilities to patients, to
' he profession, scope of practice be adopted when completed as
neehill Ambulance's Code of Professional Conduct and be signed by
11 current volunteers and any new volunteers in the future. Next
mbulance board meeting scheduled for April 17/96 at 7.30 P M at
the M D of Kneehill
Recommend to accept and file as information
1 Memo to FCM Member Councils
he Federation of Canadian Municipalities (FCM) requests all elected
members of municipal councils who wish to stand for election to the
ational Board of Directors to sign a Consent Form which stipulates
member must be a councillor; his /her council must be prepared to
eet the cost of his /her attendance at meetings, is required to
ttend the Calgary Conference, the Consent Form facilitate the
establishment of candidate rosters for the elections; Consent Forms
o be returned by May 3/96
ecommend to accept and file unless council is willing to sponsor a
councillor
12. Thank you card from Kneehill Women's Conference
The Kneehill Women's Conference has sent a thank you for helping
sponsor this event One hundred and one ladies attended the
ponference, Nancy Miller was the keynote speaker and did a slide
R
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JOHN C JEFFERY REPORT
March 26th, 1996 to April 9th, 1996
presentation on Alberta history, other speakers dealt with meals,
make up, interior decorating, communication, farm transfers and
wardrobe choice
Recommend to accept and file
13 AB Mun Affairs - Municipal Government Board appointment
jAB Municipal Affairs has announced the appointment of Mr Gerald
IC M Thomas as Executive director of the Municipal Government Board,
effective April 15/96
Recommend to accept and file
14 Letter from town of Three Hills re- fire capital purchases
The town of Three Hills has responded to the M D 's Mar 19/96 letter
regarding the above noted issue The town advises to the best of
fits knowledge it does not have any jointly owned fire vehicles but
I�id pass a motion to agree to comply with the M.D 's request to be
;involved in setting specifications and the final decision making for
Phe purchase of any jointly owned equipment and the joint reception
bf any such equipment.
Recommend accept and file or does Council wish to pursue the 50/50
department?
Balance Forward
CORRESPONDENCE
$ 10 00
1 Apr 2/96 Receipt - AB Family & Soc Services - $6,750 00
2 Mar 15/96 AB Gazette
3 Mar 28/96 Thank you letter from Trochu Valley School for the
Rural Atlas and Directory donated by the M D to the library
4 Mar /1996 Marigold Library Report
5 Request fro M D pins from Heather Jackson, Pincher Creek, who
has been chosen to be an Alberta representative at an
international Girl Guide Camp in Mexico
6 Mar /1996 Jubilee Insurance newsletter - Insurance News and
Views
7 Mar 28/96 AB Municipal Fin Corp letter re- interest rates for
the period Jan 15/96 - Mar 15/96 and 1995 Annual Report
8 Mar /Apr 1996 FCM magazine - Forum
9 Mar 23/96 Parkland Savings and Credit Union Annual Meeting
report
10 Mar /96 issue of Prov Mental Health Board's Connexion magazine
11 Spring 1996 issue of AB Tourism Partnership Corp 's Uplink
magazine.
12 Feb /96 issue of AADAC's Developments magazine.
13 1st Quarter /1996 newsletter from Gov't Finance Officers Assoc
of Alberta
14 Mar 27/96 News Release re Raffle Licence application process
streamlined
15 Employment Opportunity advertising - Municipal Administrator
(Treasurer) - M D of Bighorn
16 Employment Opportunity advertising - County Administrator -
County of Vulcan
17 Employment Opportunity advertising - City Manager - Portage la
Prairie
18 Employment Opportunity - Transportation Maintenance Worker -
Town of Lacombe
19 Employment Opportunity advertising - Waste Management Manager -
Town of Sedgewick
20. Advertising - Foothills Filing Storage Innovations.
21 Advertising - Canada Grants Service
3
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F.1,6
JOHN C JEFFERY REPORT
March 26th, 1996 to April 9th, 1996
22 Advertising - Tennant Recycling Systems
'23 Advertising - Day Timer System
24 Advertising - Choice Club Choice
125 Seminar advertising - How to Take Control of Your Network
126 Seminar advertising - Training the Trainer
127 Seminar advertising - The Changing Face of Environmental Law
and Regulation in Alberta
28 Seminar advertising - Your Changing Role as an Outstanding
Assistant
29 Spring 1996 newsletter for Friends of the Science Alberta
Foundation.
0 Mar 26/96 Highway 21 newspaper
1 Mar 27/96 The Capital newspaper
2 Mar 27/96 The Drumheller Mail newspaper
HOME OCCUPATION AND DEVELOPMENT PERMITS.
1 Mandel, Andy
Mobile & garage
?. Rilling, Sherman
shed
E 1/2 S W 26- 30 -25 -W4
$70,000 00
N W 5- 32 -25 -W4
$600 00
PUBLIC WORKS SUPERINTENDANT REPORT -APRIL 9,1996
-Alan Meding, Randy Raisbeck' Brian Bauman and myself
attended a paving seminar in Red Deer the 28th and 29th of
March Very interesting
-The new grader man in Division #1 is Frank Houda, he S""e.lvv In.Orxs
is working for Ken Busby
-Boys finished plowing snow the first week in April
and now were chasing water across roads
-Part of the trouble we had over the weekend with
roads washing was the culverts were open or partially open
and the water came all at once The pipesn oiling but
couldn't handle the water
-There was a train wreck north of Muchka's on the
weekend, nothing serious other than a few loads of gravel
going down some soft roads
-The hoes been down to the Golf course pipe and then
to Linden to bust ice packs and get water running
-I have the oil quotes in for crack filling material
and chip oil, but haven't had time to go over them
14
Lonnie McCook,
i Public Works Superintendant
IE
M D OF KNEEHILL #48
AGENDA - COUNCIL MEETING April 23rd, 1996
i
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5 Bank Reconciliation and Cash Comparison Report
6 Accounts Payable
APPOINTMENTS.
9 00 A M Mr Lonnie McCook, Public Works Superintendent
10 00 A M Mr Sulo Luoma - see item #19
3 00 P M Exhibition Group - see item #13
TABLED ITEMS
:7 Agenda for meeting with the Hon Tom Thurber
8 Three Hills Community Memorial Centre Request
PRIORITY ITEMS
9 Proposed 1996 Budget
GENERAL ITEMS.
10 Arena Re- development Committee and Trochu Curling Club
!11 Information Request re Intensive Livestock Development
Permit
12 Mt Vernon Water Co -op
13 Exhibition Group Presentation
14 Kneehill Housing Group
qtr 15 Acme /Linden Fire Services
TRANSPORTATION ITEMS
16 Public Works Superintendent Report
17 Ratepayer concerns - Radomske Road & Hepburn Road
18 Schmautz Pit Lease Offers
19 Sulo Luoma
20 Ian Anhorn
LATE ITEMS.
21 Robert and Nancy Ells, Wimborne - would like meeting
Marion McArthur 442 -2521, Huxley - would like meeting
Marie Dehey 442 -3963, Huxley - would like meeting
Bev Fraser, Huxley - would like meeting
Town of Three Hills - letter
22 Barry Bigelow - re. lots in Swalwell
1
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M. D. OF KNEEHILL No 48 COUNCIL MINUTES
April 23rd, 1996
11
A regular meeting of council was held in the M.D OF Kneehill office 232 Main Street, Three
Hills, Alberta, on Tuesday April 23rd, 1996, commencing at 8 30 A.M
The following were present for the meeting
Reeve Richard A Marz
Division Four
Councillors
Marylea Lowen
Division One
Otto Hoff
Division Two
Robert E. Boake
Division Three
James M Hanger
Division Five
Richard M Vickery
Division Six
M Glen Wagstaff
Division Seven
Municipal Administrator
John C Jeffery
Jennifer Deak, Assistant Administrator, was present and recorded the minutes
I
Reeve Marz called the meeting to order at 9.00 A.M
Mr Lonnie McCook Public Works Superintendent, entered the meeting
Requests were made to add the following items to the agenda
15a Fish & Game meeting report G Wagstaff
20a SH 585 road ban information
20b Dale Moran request
20c Sale of Grader
Mr Vickery moved approval of the agenda with the above noted additions.
CARRIED
Mr Boake moved approval of the April 9196 minutes
CARRIED
Mr Jeffery s report was presented A discussion followed on the Secondary Partnership
Program and Bridge Schedule and the amounts required to be set aside each year for
maintenance of same A total of $449,500 00 is estimated annually for the municipality s
share of the Secondary Partnership Program and a total of $130,000 00 is estimated annually
for the municipality s share of bridge maintenance for an estimated annual total of
$579,500 00 Mr Marz noted the M.D of Kneehill has the third largest number of bridges in
a municipality and the dowries� of the maintenance of these structures from a provincial
responsibility to a local government level would impose financial hardships upon municipal
budgeting Mr Marz recommended this issue be addressed at the upcoming meeting with the
Hon Tom Thurber, Minister of Municipal Affairs, scheduled for Thursday, May 30/96 at the
Beiseker Community Hall A discussion followed on the amount of reserves the M.D should
be accumulating and whether budgeting for the bridges and secondary highways maintenance
should be allocated from reserves or budgeted annually as operating expenditures It was
noted the 1996 budget was an agenda item and a financial review would be undertaken when
this item was addressed later in the meeting
Mr Wagstaff moved to accept Mr Jeffery's report as information.
CARRIED
The Executive Committee report was presented Under item #1, SH 837 Paving Tender, Mr
McCook reported the contractor has scheduled commencement of this project in late May
Under report item #6, Letter to Three Hills re 1996 Recreation Grant, Mr Marz confirmed
Council's intent regarding the 1996 recreational grant to the town and the approved motion,
1
PWS INTO MEETING
k1ming ►
eI F,
APPROVAL OF MINUTES
SEC PARTNERSHIP
& BRTD(F MAIN
G(, /�i�JHiJGAL ,
APPROVAL JCJ REPORT W
EXEC C" REPORT
907 PAVING CONT.
THREE HILLS 1996
REL GRANT
c�F�
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M. D. OF KNEEHILL No 48 COL
April 23rd, 1996
noting the grant calculation is to be based on last year's formula not the actual amount of
dollars paid
Mrs. Lofven moved approval of the Executive Committee report.
CARRIED
Mr Vickery moved approval of the March Cash Comparison and Bank Reconciliation
reports
CARRIED
Mr Boake moved approval of the accounts presented for payment to -day, subject to review
by the Finance Committee of Messrs. Hoff, Marz, Wagstaff and Hanger
CARRIED
.. 4 DI
APPROVAL OF MARCH
CASH & BANK REPORTS
Mr McCook presented the Public Works Superintendent s Report Under report item #3 PWS PEW
Wimborne shop, it was noted the underground fuel tanks require some work to meet current
standards Estimated costs for catholic protection for the piping and line leak detection has
been estimated at $4 300 00 Alternatives were discussed and Mr Vickery suggested they SHDP
option of renting Mr Leonard Litz's shop for the winter months be investigated
� o MTTOG-
14
C�
V2!1 Pais
Mr Wagstaff moved Mr Vickery investigate the possibility and options to rent Mr c1d
Leonard Litz's shop and bring a report and proposal back to Council.
CARRIED
A Road Committee meeting date was scheduled for Friday, April 26/96 commencing at 8 00 ROAD COW MEETING
A.M DAT=
Mr Boake moved approval of the Public Works Superintendent's Report.
CARRIED
APPROVAL OF
PWS REPORT
- /i7o i�l�15
Mr Marz requested each councillor advise Mr McCook of any road concerns that required
immediate attention Mr Boake noted the roads in his division were fairly good with mayor
DIVISIONAL ROAD
concerns already addressed Mr Wagstaff noted Mr McCook is aware of the problems in his
division and most of these problems will be rectified with time, grader work and gravel, Mr
� PcJS
Hanger reported the divisional grader had been down most roads in his division, repaired
washes and done a lot of clean up, Mr Hoff reported the struts in the big culvert at the
coulee at Mr Jack Gordon's on the old Carbon Road South, had been washed out Mr
McCook noted he was aware of this situation and Mr Henry Wiens, Bridge Inspector was
CULVERT ATJACK
investigating this matter Mr Vickery noted the ruts in the roads in his division were flagged
RDON
�T
and noted the hole in the road at Cunningham's in Division #7, was a persistent problem and
requested this be addressed later in the summer by the work crews Mrs. Lowen reported Mr
CUNNINGHAM ROAD
Richard Clark, section 14 28- 21 -W4, had requested gravel on his road, Mr John Colberg had
reported water problems on the road at his residence Mr McCook advised Mr Colberg s
problems were noted and the Road Committee would be investigating Mr Marz expressed
GRAVEL REQUEST -
his appreciation for the work the crews doing crackfillmg and patching the roads Mr Marz
ARK
R V.a
reported there were washes two miles north of Brietzke s and also the road north of the
C LBERG ROAD PROBLEY
Torrington Pit was in very bad shape Mr McCook acknowledged the condition of the
TO ROAD COW
Torrington Pit road, noting it would be addressed after the M.D completed hauling gravel
_
along this road
Mrs Lowen noted she had received a call from the owner of the old Chris Lowen property,
one mile west of SH 841, who wanted to burn old bins and needed to know if a permit was
required Mr McCook advised the fire department should be notified
Mr Jeffery reported a group of ratepayers had recommended the Radomske Road Project,
west of 17 & 20 34 24 W4, should not be rebuilt the road only requires some buggy work ATIONS RE RECOMWU
and is in fairly good shape This group also feels the Arthurville North road should be A '
ARTF�tVILLE AND
improved as this road loins SH 583 with SH 587 and all the rest of this road has been built "PM IN Dnrm
Mr Jeffery noted the map indicated west of 18 and 19 have not yet been redone This group
2
F- -I
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F
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KNEEHILL No 48 COUNCIL MINUTES
April 23 ", 1996
also feels the Hepburn Road should not be gravelled it is a good dirt road and priority should
be given to the Arthurville North road as there is more traffic on this road This group,
comprising of the Hastie's Moran's Hoppms' and Hargreaves would like to meet with
Council to further discuss these matters if Council feels the road program should not be
changed to reflect this group s recommendations Mr Jeffery passed around photographs of
these roads, delivered by Mr Vic Moran A discussion followed on the Hepburn and
.j
Radomske projects which are parallel and only one mule apart, the use of these roads as haul
routes, the lull cuts required on the Radomske project and the narrowness of this road, the
gravel portion of the Hoppms Road and the request from an oil company to have the north
half mile of this road gravelled to provide better access to their flowing well at this location
It was agreed to get road counts on all these roads and invite all involved parties to meet with
Council to further discuss these issues
Mr Vickery moved an invitation be extended to all concerned parties to meet with council,
in June, to further discuss these issues
CARRIED
Mr Sulo Luoma entered the meeting time 10.00 A.M
Mr Marz welcomed Mr Luoma and introduced him to those present
Mr Luoma addressed council, noting Mr Marz had invited him to this meeting to share his
concerns with council Mr Luoma noted he is a seed grower and concerned with the
proposed road construction north of town that is adjacent to his land SW 18 32 -23 W4 This
is the Trenham Project Mr Luoma noted his concerns are when the backslopmg for this
project is done there is a possibility of grain which has collected for several years in the
ditches being spread onto his land and polluting his seed Mr Marz acknowledged this was a
unique situation and the M.D had limited experience with road construction adjacent to seed
growers Mr Luoma emphasized that by disturbing the dirt there could be seeds from
previous crops or from passing trucks that could be distributed onto his lands and pollute his
seed Currently the seed crop is not grown to the fence line there is a grass strip between the
fence line and the crop, to prevent possible pollution Mr Vickery inquired as to the
arrangements made for pipeline crossings on lands where there is seed crops Mr Luoma
noted special arrangements were made for compensation over and above standards
agreements when the pipeline went across his lands and this construction did cause a loss of
production due to foreign pollution
Mr Jeffery left the meeting time 10 20 A.M
Mr Marz reviewed the M.D 's current policy for crop compensation and general land
damages and asked Mr Luoma. what he considered, as a seed grower fair compensation Mr
Luoma noted he considered 20% over policy a fair compensation Mr Marz noted any policy
changes would be a guideline for future seed growers
Mr Jeffery re entered the meeting time 10 25 A.M
Mr Marz inquired if council was receptive to a separate policy for compensation for seed
growers It was noted other jurisdictions may have policies and these should be obtained and
reviewed
Mr Luoma advised council of the possibility of the Alberta Wheat Pool relocating its
terminals along this road and recommended, should this possibility become a reality council
rebuilt this road to suit the traffic volumes
Mrs. Loiven moved to table this matter until more information is received
CARRIED
Mr Marz thanked Mr Luoma for meeting with council to express Ins concerns and advised
council would consider the possibility of getting some guidelines in place that could be applied
3
'
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M. D. OF KNEEHILL No 48 COUNCIL MINUTES
April 23rd, 1996
for all seed growers Mr Luoma thanked council for their consideration in this matter and left
the meeting time 10 30 A.M
A short recess was held from 10 30 A.M until 10 45 A.M
Mr Marz requested Mrs Lowen's permission to reopen the tabled motion regarding Mr
Luoma and special consideration and policy for crop compensation for seed growers Mrs
Lowen agreed to re open this issue Firstly, Mr Marz noted if Alberta Wheat Pool does
relocate along tlus road Council should reconsider the road standards and address them to fit
the traffic and B trains that would be travelling to the Wheat Pool and secondly, Mr Luoma
had indicated a 20% adjustment to the crop damage compensation policy was fair for seed
growers Mr Marz recommend information be obtained from other jurisdictions regarding
this issue and also that Alberta Wheat Pool be contacted to ascertain their intentions regarding
the relocation of their terminals to this location Mr Marz noted council should strive to
provide the best service to its ratepayers and if the Wheat Pool were to relocate to this site,
measures should be taken to ensure access roads were of a standard to accommodate the
traffic patterns
Mr Marz moved this matter be tabled pending further information.
CARRIED
Mr Jeffery reported a sealed offer had been received for the Schmautz Pit lease S '/2 2032
26 W4 after the advertised deadline of Friday, April 19/96 at 4 30 P M. This offer has been
delivered to the office Monday, April 22/96 and the involved party had reported they had
come after 4 30 P M on Friday to deliver the offer and found the office closed It was noted
the advertisement clearly stated the deadline for offers, that being 4 30 P M., Friday April
19/96
Mr Marz reported he had received a call last Sunday from the Torrington Hutterites who had
requested Mr Marz receive this offer Mr Marz had advised it would not be appropriate and
it would be at Council's discretion to decide if this late offer would be accepted or not
Mr Hanger moved to receive and only open those Schmautz Pit Lease offers bids that
were received on time, as per advertisement, and further any bids received after this
advertised deadline be returned, unopened, to the sender
CARRIED
Mr Jeffery proceeded to open those offers received prior to the advertised deadline A total
of six offers were opened and the following offers recorded for the rental of the Schmautz Pit
lands for a period of one year, commencing May 1/96 until April 30/97
Laurence and Yvonne Braconmer
$3 17500
Hobie Schmautz
$6,10000
Tracy Schmidt
$2 500 00
Ralph Kientz
$5,52500
Don Kimmel
$5 500 00
Rick Leibel
$9,00000
Mr Jeffery noted Mr Leibel's offer stated a downpayment of $2,000 00 would be payable
May 1/96 with the balance due Nov 1/96 Also included in this bid was an agreement to
maintain the fencelme and a request to have first option to buy the land It was noted a
previous motion had been approved to sell this land at public auction A discussion followed
on Mr Leibel s payment proposal It was noted the payment terms were not stated in the
offer advertisement and it was also noted it was not an unusual practice to pay half down and
half at a later date in such rental agreements
Mr Jeffery left the meeting to telephone Mr Leibel time 11 00 A.M and returned to advise
he was awaiting a return call from Mr Leibel
4
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M. D. OF KNEEHILL No 48 COUNCIL MINUTES
April 23rd, 1996
Mr Hanger moved Mr Leibel be advised his offer for the Schmautz Pit lands )vas the
highest offer and would be accepted if payment was received to full by May 1196, Mr
Leibel be advised Council could not consider his request for first option to purchase this
land because of a previous motion to sell these lands at public auction and further if this
payment arrangement was not agreeable an option to pay hat( the bid offer by May 1196
and the balance by Nov 1196 )vould be acceptable and should this arrangement not be
agreeable then Mr Hobie Schmautz, second highest bidder, be awarded this bicb
CARRIED
Mr Marz reported Mr Ian Anhorn had requested some backsloping on the east side of the
road beside his residence, NW 15 32 26 W4 The ditch does not drain and there could
possibly be a culvert required at the approach
Mr Marz moved to refer this request to the Road Committee.
CARRIED
Mr Wagstaff requested information from Mr McCook regarding the road bans on SH 585,
both in Kneehill and Starland, noting he had received a call from Mr McNaughton from
Starland, who reported the Starland portion of SH 585 was at a 90% ban and then changed to
a 75% ban when Kneehill had its portion of this road at 75% Mr McCook noted tests
indicated a 75% ban was required and this restriction would be changed when road tests
indicated the bans could be adjusted The bans are determined by road conditions with
weather playing a vital role Last year it was June when the bans were lifted on this particular
road
Mr Vickery moved the office look into when the bans were lifted last year from this
particular road and inform Mr Wagstaff of same.
CARRIED
Mr Vickery reported Mr Dale Moran had requested a `Danger' sign be placed in front of his
residences There is a hill to the east and poor sight distance to access the bins Mr Vickery
reported he had inspected this site and there was only approximately 2/10 km sight distance
Mr Hanger moved this request be referred to the Road Committee
CARRIED
Mr Hoff reported he had been approached by the Britestone Hutterites who had offered
$25,000 00 for the old Division #2 Champion motor grader P 2 87 It was agreed that any
equipment for sale should be offered publicly for sale thus providing an equal opportunity for
anyone to bid on the item and only after an item had been offered publicly for sale could
council consider individual offers Mr McCook noted this grader was not included in the list
of items for sale by auction
Mr Boake moved this grader be included in the items for sale by auction.
CARRIED
S(}N W PIT LEASE
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Mrs Lowen reported Mr Joe Rowbottom Jr will be moving a mobile home onto his d RAA30TFU4
property dust off the Hesketh Road at SW 18 29 21 W4 and has requested a road built. Mr MQUEST WIDAD
Vickery noted he could not recall any permits going through the Municipal Planning
Commission for this development Mr McCook noted he would check into this matter with
Mr Alex Cunningham, the Development Officer
Mr McCook left the meeting time 11 30 A.M
The May 30/96 Constituency Wide Information meeting with the Hon Tom Thurber Minister T TRIM MEETING
of Municipal Affairs to be held Thursday, May 30/96 at the Beiseker Hall commencing at
7 30 P M was reviewed and requests made to include the following items on the agenda for
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M. D. OF KNEEHILL No 48 COL
April 23rd. 1996
discussion bridge funding, transportation funding and loss e
indicated they would be attending this meeting
Mr Boake moved approval of the agenda items for thus meeting with the Hon. Ton: T� NESTING
w w
Thurber and requested Ms. Carol Haley, MLA be advised all councillors will be attending
this meeting �� �y
CARRIED
The community hall rental rates for the urban centres were reviewed
Mr Jeffery left the meeting to take a call from Mr Rick Leibel and returned promptly to SQHWU PIT
advise council Mr Leibel had agreed to pay $5,000 00 May 1/96 and the balance of $4,000,00 LEASE pAyMM
Nov 1/96 for the Schmautz Pit land rental Council agreed this was acceptable and Mr APPAL
Jeffery left the meeting to advise Mr Leibel of this decision Mr Jeffery returned to the
meeting - time 11 35 A.M
Council continued to review the urban community hall rental rates Mr Jeffery noted this
information was requested by council in response to a request from the Three Hills
Community Memorial Centre for funding It was noted over the past years, the M.D had
reduced its recreation grant funding to rural community centres and increased the recreation
grants to the urban centres These grants were paid to the towns and villages It was
recommended the community halls be advised the M.D had paid recreation grants to the
urban centres and the urban community hall boards should be accessing their towns and
villages for these funds
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Mrs. Lowen moved a letter be sent to the Three Hills Community Memorial Centre
outlining the M.D recreation grant history, the decrease in rural recreation grants over
the past years and increase in urban recreation grants and the motion approving last
year's recreation grant calculation be approved for the 1996 town of Three Hills
recreation grant and recommending the community hall access the town of Three Hills for
a portion of this funding
CARRIED
Mr Jeffery read a letter dated April 18/96 from the Hon. Tom Thurber, Minister of
Municipal Affairs, responding to the April 2/96 meeting regarding the Mt Vernon Water Co
op The Minister has reviewed the issues and suggests the M.D retain title to its share of the
resulting asset until such time as the M.D s costs have been recovered through a local
improvement tax and upon full cost recovery the M.D transfer ownership of the asset to the
water co op
�' TI 1 "4 17'
Mr Wagstaff moved to accept and file this letter and copies be forwarded to Mr Barry Co <'ES earr>
.e .�coc,�w ins ✓c�,J
Sjolie, Brownlee Fryett and the Mt Vernon Water Co -op t'14- -e-0P
CARRIED
The meeting recessed for lunch between 11 45 A.M until 12 50 P M
Mr Jeffery reviewed the 1996 budget and proposed tax rates, noting the total 1996 proposed
budget is $10,208,350 00 of which the 1996 school requisition is $4,897,431 00, Kneehill
Housing Authority requisition $38,200 00 Trochu Recreation $24 900 00 and total municipal
expenditures $4 908 862 00 It was also noted the municipal budget includes fire, recreation,
ambulance and municipal operations It was noted the proposed municipal levy which does
not reflect any increases from the previous year would result in $339,320 99 being drawn
down from reserves to balance the budget A discussion followed on the increasing costs to
maintain the same level of services in the municipality, especially with the provincial
government s downloading of bridge maintenance and transportation services the need to
budget for bridge maintenance and secondary roads, as discussed earlier in the meeting, the
need to budget for maintenance programs and not to deplete reserves for maintenance items
Mr Vickery expressed his opinion that although a commitment was made to the ratepayers
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M D. OF KNEEHILL No. 48 COUNCIL MINUTES
April 23rd, 1996
not to increase the municipal levy this year the year of a general assessment, he would like to
I� see the tax rate increased to look after the projected operating deficit for the year Mr
Vickery also noted, in light of the earlier discussions regarding bridge maintenance and
secondary partnership program funding a further two mills would have to be levied to budget
for the maintenance of these items Mr Marz noted the ratepayers should be made aware of
the costs the province is forcing onto M.D 's and Counties by making them pay for bridge and
secondary highway maintenance Mr Jeffery noted the assessment sheets and tax notices will
be mailed out together
Mr Boake moved first reading to Bylaw #1359, this being the 1996 tax rate bylaw,
establishing the municipal tax rate for 1996 at 008505 and budgeting the projected deficit
of $339,320 99 from reserves to balance the 1996 total budget of $10,208,350 00 and
further establishing a minimuni tax of $25 00 per parcel.
CARRIED
Mr Wagstaff moved second reading to this bylaw.
CARRIED
Mr Hanger moved third reading be given to this bylaw at this time,
NOT CARRIED UNANIMOUSLY
As the motion to have third reading of the bylaw was not carried unanimously, the bylaw was
referred to the next council meeting
Mr Jeffery read an April 9/96 letter from the town of Three Hills inviting a M.D
representative to attend the next meeting of the Arena Re development Committee and
become a member of this committee and provide input on the future development of the
facility The next meeting has been scheduled for April 23/96 at 7 00 P M at the town office
Mr Vickery moved Mr Jim Hanger represent the M.D. on this committee.
CARRIED
Mr Marz requested, should Mr Hanger be unable to attend these meetings, he ensure an
alternative be notified to attend in his place
BYLAW #1359 '
1996 TAX RATE BYLAW
�2 /z
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Mr Jeffery read an April 4/96 letter from the Trochu Curling Club inviting a representative to TRODU CURLING
attend a meeting scheduled for April 23/96 at 8 00 P M at the curling rink to discuss future CLIBIWI A I
plans for the facility which is fifteen years old and requires some mayor repairs TO M=NG
Mr Vickery moved Mr Wagstaff attend this meeting
CARRIED
Mr Jeffery read a letter from the Hon Walter Paszkowski, 1VLnister of Agriculture regarding
a development permitting process for new and expanding intensive livestock facilities A
group of stakeholders have developed an initiative to complement the existing municipal
development process to ensure new facilities are properly sited designed and operated The
Minister is requesting comments regarding this process and initiative Mr Jeffery noted the
M.D has a code of practice for intensive developments in its Land Use Bylaw It was also
noted that the provincial Farmers Advocate used the M.D bylaw as a model for this initiative
Mrs. Lowen moved a letter of reply be sent to the Hon. Walter Paszkowski and Reeve Man
sign this letter
CARRIED
Mr Jeffery noted a letter had been received from the Kneehill Housing Authority outlining the
1996 requisition Total 1996 requisition from this organization is $50,000 00 of which the
M.D s share, based on equalized assessment is $38 145 00 or 76.29% Mr Jeffery noted
this amount had already been included in the 1996 budget, previously discussed
7
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AUTHORITY — 1996--
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M. D. OF KNEEHILL No 48 COUNCIL MINUTES
April 23rd, 1996
Mr Wagstaff moved to accept and file as information.
CARRIED
Mr Jeffery read a letter, received April 18/96 from Mayor Joyce McDonald, village of
Linden, regarding the point Acme/Linden fire service The village believes one joint fire
department in the Linden Acme area would best serve the needs of the whole area. The
village understands Acme's position favours the M.D sharing their fire costs on a 50/50 basis
Linden still feels a 75/25 cost sharing with the M.D is fair and notes it would still have to
respond, with a minimum of the water truck to Acme rural fires Linden has not had the
opportunity to meet with Acme s council to discuss this issue and are willing to continue
negotiating toward mutual agreement
i.
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Mr Hanger moved letters be sent to both the villages of Acme and Linden advising the Z_x7y6e,5 &J-r
M.D has agreed to provide 50% funding for the Acme Linden rural fire area and this
service would have to be delivered equitably and in agreement that the balance of the joint
services be negotiated in good faith.
CARRIED
Mr Wagstaff reported he had attended the Fish and Game meeting on April 16/96 in
Drumheller noting the meeting discussed changes in legislation, population of deer how the
number of game tags are calculated In response to elaborate on this calculation, Mr
Wagstaff reported this process takes into account deer accidents, complaints, habitat, fly overs
of areas and originally input from public meetings Mr Wagstaff requested the office staff
write a letter to the department to obtain the changes in the legislation as some of these
changes effect our area
Mr Boake moved to accept and file this report and further a letter requesting the changes
to the legislation be requested from this department.
CARRIED
Mr Jeffery reported, to date, one resident of Wimborne had requested a meeting regarding
the installation of water meters in the hamlets Mr Vickery noted most residents only
received their letters regarding this issue last Thursday and Friday Mr Jeffery also reported a
petition had been received from the hamlet of Huxley with thirty nine signatures and
requesting a meeting to discuss the water system Mr Jeffery next read a letter from the town
of three Hills who have quoted a price of $100 per utility bill to cover handling charges plus a
flat rate of $150 00 per period to provide the necessary billing and collection requirements for
the hamlet water meter billing This quote does not include the actual meter reading but does
include the meter reading device and computer equipment to process the bills For the eighty
eight water users in the three hamlets, total billing costs for the town to provide this service
would be $238 00 per quarter or $952.00 per annum plus G S T
Mr Wagstaff informed Council he had received a letter from Ms Dawn Sumner a Huxley
resident, who was requesting information on the Huxley water system for the past five years
and also requesting gravel
Mr Hanger moved an appointment be made for the Huxley hamlet residents to attend the
May 14196 council meeting at 10 30 A.M to further discuss their water concerns and Ms
Sumner be provided with the information she requested and her request for gravel be
referred to the Road Committee and further the letter from the town of Three Hills be
tabled
• CARRIED
FISH & G*E MEETING
.40.
TOWN OF THREE HIUS
UE TO DO WATER
BILLING I
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Mr Jeffery reported the M.D sold Lots 11 26, Block 7, Plan 5050AK, in Swalwell to Mr B BIG LOW -SALE
Barry Bigelow for $3 000 00 Upon inspection of these lots and discussions with Mr Ed OF SWAL LOTS
Dunay, the assessor, it has been determined a road plan was not removed from the title of the 11 -1 lk 7 M
lots This road plan is 33 feet wide and reduces the total lot size from 0 97 acres to 0 65
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M. D. OF KNEEHILL No 48
April 23 ",
acres Mr Dunay has recommended a refund of $1 000 00 be offered to Mr Bigelow in
recognition of the reduced lot sizes
Mrs. Lojven moved a partial refund of $1,000 00 be offered to Mr Bigelow in lieu of the 9AN -WELL- LOTS SOLD
reduced lots sizes or, if preferred by Mr Bigelofv, this offer to purchase these lots be TO B BIGEI -OW
�
cancelled and he be given a total refund .lecr -LnG id 4,b
-To AU, d c6corJ
CARRIED S,ee %n AY /u /aG /11.wd*�S
Mr Marz requested new flags be installed outside the M.D building and at Keivers Park,
noting these flags should be replaced each spring Mr Marz also requested a provincial,
federal and municipal flag be displayed at these locations It was noted the development at FEI)ERI CI PROVINCIAL
Keivers park was largely financed by the province and it would seem appropriate to display a & MIVIYS FLAG
DISPLAYS
provincial flag at this site It was agreed to have all three flags on display in the reception area
of the municipal office since this was a municipal government building and it would bey" °''�i°
appropriate to reflect all three levels of government ce-1e%s
Mr Vickery moved the Building Conznuttee of Messrs. Boake and Wagstaff look into
appropriate ways to display the federal, provincial and municipal flags outside the M.D
building, at Keivers Park and in the foyer of the municipal office.
CARRIED
Mr Marz briefly updated council on the Exhibition Group's activities, noting this group is
scheduled to meet with council at 3 00 P M to day Mr Marz reported he had discussed, DOUBITION GW
with Ms Carol Haley MLA, possible sources of financing for this groups request for a
facility to hold agricultural events and exhibitions Ms Haley has already committed
$200 000 00 towards the Three Hills arena project The Ag Society could be a possible
source of funding as it receives an annual grant of $15,000 00 per annum and, depending upon
the level of service could be eligible for more funding if it hosted a three day fair Mr Marz
noted it is unclear at this time of the Ag Society's position Mrs Lorene Cunningham and Mr
James Main represent the Ag Society and it is unclear who the rest of the board members are
Mr Marz noted anyone for a membership fee of $1 00 can join the Ag Society and have an
equal vote in its operations A CFEP (Community Facilities Enhancement Program) grant is
another possible source of funding but it was noted the Ag Society cannot access this source
of funding, it would have to be accessed by a different group
A discussion followed on the requirements of such a facility with regards to location and
permanency A vision for a facility that had sufficient parking and RV space and was
amenable to an urban centre that could provide accommodations food and additional
recreational facilities was discussed as well as the possible opportunities such a venture would
create, a facility with a track could host cattle and horse shows ropers barrel racers the
scope could be unlimited It was noted the M.D of Rocky View owns the land at Pioneer
Acres but local interest groups are responsible for operations, buildings, etc. Mr Wagstaff
inquired about the facilities in Trochu it has a track and RV facilities It was agreed this
facility is not large enough nor has the town the facilities to accommodate the potential
spectators and visitors It was also agreed Keivers Park was not big enough, this facility
needs to be highly visible, on major highway
A short recess was held from 2 45 P M until 3 00 P M. RECESS
When the meeting resumed the following people entered the meeting
John Parker, Sarah Ferguson and Natisha Parker representing the 4H Clubs in the DOUBITION GROW
municipality, and PRESFMATION
Ralph Smeal, Phil Ward, Diana Weatherald, Marcie Webb and Linda Whitehead representing
the Kneehill Riding Club
Mr Marz welcomed this delegation to council and introductions were made The group was
invited to make its presentation. Ms Ferguson and Ms Parker on behalf of the seven 4H
groups in the municipality, began the presentation, requesting council's support for a facility
9
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M. D. OF KNEEHILL No 48 COUNCIL MINUTES
April 23rd, 1996
solely for agricultural purposes and events It was noted the 4 H Club currently uses the
Trochu arena and must haul dirt in and out of this facility each time they have an event This
cost results in the clubs operating at a loss If the area had its own agricultural facility the 4H
clubs could have grooming, showmanship and show skills on site Currently the club travels
to Olds for its grooming clinics and Bashaw for heifer shows There are currently a total of
150 4H members in seven 4H clubs in the municipality four beef clubs two horse clubs and
one sewing club These clubs have no financial funds but have a strong volunteer base In
response to questions from council the presenters noted an agricultural facility could host
steer, female and jackpot shows plus various clinics and could split 4H into junior and senior
grooming clinics The steer show in Trochu sells 80 90 steers and is supported by 250
spectators Mr Parker concluded this presentation by adding the 4H program is a youth
program to develop leadership skills There is no facility available in this area to train, we
have the youth calibre but lack facilities to improve skills A facility could host junior and
senior events, fudging competitions, regional events the possibilities are numerous Asked
what concept of facility should be developed Mr Parker responded Three Hills has the
facilities - hotel, restaurants, pool, it is a nice place to bring families facility so a facility close
to this centre would be ideal Such a facility could also be used by cereal farmers machinery
dealers, exhibitions Mr Parker added he would like to see forethought into location to
accommodate trailers etc. the location should be visible but not close to residential
developments The costs incurred to travel to other locations for events would save local
users and others users would spend this money in our area In response to other questions, it
was disclosed
• it costs $1 140.00 to move dirt in and out of Trochu arena
• the beef raffle is the largest fund raiser
• costs $250 00 per day to rent the Trochu arena
• possible building size should be 80 x 200 this is probably the size of Olds Ag Pavilion
which has washrooms which are heated and have plumbing, wash rack facilities rest is dirt
floor with bleachers Rest of building not heated, only have events to 25 degrees
temperatures
Mr Marz thanked the group for their presentation and invited the Kneehill Riding Club to
make their presentation Mr Smeal introduced Mrs Diana Weatherald, the director of the
club Mrs Weatherald noted the purpose of the club is to promote horsemanship The club
was formed last fall and promotes horsemanship, roping, family participation Olds is closest
indoor facility and it is a financial drain to travel to clinics competitions etc Equestrian
interest is very high Mrs Weatherald noted the RCMP turned down bringing their Musical
Ride to Three Hills because there was no place to stable their horses The Kneehill Riding
Club is in the process of looking into becoming a registered light horse society and in this
capacity can host shows The Red Deer Westerner hosts regional competitions and its
contract up this year
Mr Marz thanked Mrs Weatherald for her presentation and invited Mr Smeal, in the absence
of Mr Bob Long to give a presentation on behalf of Rodeo Committee Mr Smeal noted he
was vice president of this committee and the club hosted the 1995 rodeo in Three Hills which
was very successful The group could have used a building for serving food, providing shelter
from the sun and serving as a beer garden The rodeo site location required ground work and
compliments should be extended to all the volunteers who worked to put on this very
successful event Mr Smeal noted this area should be promoting its agricultural aspects and
rodeo is a recreational way to do this With an agricultural facility, there could be more than
one rodeo per year, could host high school rodeos Responding to questions regarding the
future needs of this group Mr Smeal advised the current location inadequate need overnight
camping facilities, room to accommodate competitors on site Rodeo is the fastest growing
sport and the committee would like to see growth to professional standards within the next 3-
5 years The better the show the more prize monies and attractions The Rodeo Committee
intends to have a first class show Responding to questions on how an agricultural facility
would operate, Mr Smeal noted it would need to run in co operation with all groups and an
exhibition board should be formed to co ordinate and organize events and schedules
10
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CLUB PRESENTATION
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M. D OF KNEEHILL No 48 COUNCIL MINUTES
April 23rd, 1996
Mr Matz thanked Mr Smeal for his presentation and input and next requested Mr Phil Ward
who is active in team roping and steer wrestling to offer his thoughts and opinions on this
matter
Mr Phil Ward advised he currently travels to Big Valley once a week and to Lloydmimster
and Medicine Hat for clinics If there was a facility in the area he could get a person to do
clinics and could foresee utilizing this facility 4 5 nights per week. The cost for clinics run
$350 00 for 3 days for 15 20 people plus food and accommodations
Ms Linda Whitehead left the meeting time 4 00 P M
Mr Matz thanked the presenters for a commendable fob Ms Marcie Webb, secretary of the
Kneehill Riding Club noted the club currently has no insurance It had planned a fund raiser
and had to cancel this event because of lack of insurance Ms Webb requested if the club
could obtain insurance coverage from M.D All the clubs activities depend upon msurance
coverage Mr Matz advised the M.D will check into this request and advise Ms Webb Mr
Matz requested contact people from each group It was decided Mr Bob Long and Mr
Ralph Smeal would represent the Rodeo Comnuttee- Mr John Parker the 4H and Mrs Diana
Weatherald the Riding Club In response to questions regarding funding, Mr Smeal noted the
Ag Society had committed $10 000 00 Mrs Weatherald noted if the Kneehill Riding Club
becomes a registered society funds may be available Mr Smeal advised the Rodeo Group
has committed monies but was not quite certain of the exact amount of this commitment,
noting Mr Bob Long would have this information Mr Marz again thanked those present for
their presentations and this group left the meeting time 4 10 P M
Mr Matz recapped the issues addressed by this group, namely insurance coverage for the
Kneelull Riding Club and the location of site for agricultural facility building It was agreed a
long term vision and scope should be considered Mr Matz asked council if they were willing
to commit the $30,184 00 from sale of CAESA equipment to an agricultural structure if a
suitable location were found and also recommended a committee be formed to look into the
acquisition of a suitable location Mr Wagstaff suggested the committee members look at the
operations at Olds and other successful areas that host these types of activities Mr Hoff
noted Patricia rodeo is located on 120 acres and Strathmore on a quarter section. Mr Matz
recommended a person from each group form a committee to look into the location and type
of facility required to accommodate what is envisioned Mr Matz noted this venture would
provide potential for the community it would be a truly rural community endeavour with very
positive effects on the entire area
PHIL WARD
Pf V ATION
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Mrs. Lowen moved to appoint a committee of Messrs. Marz and Hoff to look into land APPROVAL IN PRINCIPLE
TO ALL=-TE CAESA
acquisition for an agricultural facility and to commit, in principle, the CAESA money
recaptured from the sale of agricultural equipment to thus facility AND CORM APP INTNFNT
CARRIED UNANIMOUSLY RE EXHIBITION GW
Mrs. Lowen moved the meeting adjourn.
Time 4 0.T
..
CARRIED
4r
Muni ' al Ad im rator
11
ID
JOHN C JEFFERY REPORT
April 10th, 1996 to April 23rd, 1996
REPORT
Balance Forward
$ 10 00
1 Jim Harper called Apr 8/96 at 9.15 A M to advise ice caught on
CP trestle south of his place, 1/2 mile west and 1/2 mile south of
Linden Water was backing up into his barns At 9 18 A M I called
Peter Heerschop (267 -5346) CP Rail Roadmaster number in phone book
and advised him He advised would take care of problem Gave him
land description 1/2 mile west and 1/2 mile south of Linden in
section 19- 30 -25 -W4
2 Secondary Partnership Program Glen Apr /96
Total $21,575,880. - 1996 - 2007
12 yrs = $1,798,000 M D share 25% = $449,500 annually
Bridge Schedule Apr /96
Total $28,320,000 - bridge life estimate 0 - 54 years
$525,000 _ er annum M.D share 2 %
P 5 $130,000 annually
Recommend we
a) Budget $450,000 + $130,000 or $580,000 per year +/-
Current years expenditures as a policy
OR
b) Set up Partnership Reserve (1996 - 2000) of
$450 x 4 = $1,800,000 yrly $2,250,000 reserve 5 yrs
Set up Bridge Reserve (1196 - 2000) of
$130 x 4 = $ 520,000 yrly $ 650,000 reserve 5 yrs
Remove from contingency reserve
$2,320,000 yrly $2,900,000 reserve 5 yrs
jeeP, l of ln"J0>ES
This should see our need to the year 2000 and calculations be
re- evaluated each year
,AB Transportation & Utilities policy Apr 18/96 - They pay all
bridges 100% on local roads Cost of material plus installation
jgrant if they agree the bridge should be replaced
'On secondary highways - 75% AT &U and 25% M D
Policy is being reviewed at current time
The above mentioned reserves should be held over and above your
policy reserve amount
3.
1
Flood Project - Red Deer River
Dale Merkel 823 4230
Don Tchir 823 7633
John Dedul 823 9437
Dave Ardell AB Environment 297 6582 660 9130
Sand Bags - Ted Earl
Disaster services.
Doug Tupper
Dick Bennett
Glen Abrey
Dave Noble
Ken Trynor
823 6300 820 1481
427
6168
340
5310
(not
home)
340
5102
(not
home)
427
8621
(not
home)
427
8643
(not
home)
•
JOHN C JEFFERY REPORT
April 10th, 1996 to April 23rd, 1996
Geo Henry 427 8623 (not home)
24 hr line 422 9600 (did not phone)
1 -800 -272 9600 Dangerous Goods - put me through to
several environmental people until I got Dave Ardell
4 Gave 100 M D pins to Mari
for a Rally on April 19 & 20/96
Balance Forward
Leonard, Three Hills Legion #92,
$ 10 00
CORRESPONDENCE
1 Apr 11/96 Gov't of Canada receipt $33,000 00 for CAESA
groundwater exploration & mapping study
2 Mar 12/96 Golden Hills Regional Div #15 minutes
3 Apr 23/96 Golden Hills Regional Div #15 meeting agenda
4 Mar 15/96 & Mar 30/96 AB Gazette
5 Spring 1996 AAMD &C Convention Program and Resolutions
6 Spring 1996 Rural Routes magazine
7 Seminar advertising - Thinking Beyond the Boundaries
8 Seminar advertising - Urban Wet Weather Pollution - Controlling
Sewer Overflows and Stormwater Runoff
9 Course advertising - U of A - Contract Law, Auditing Health and
Safety Programs, Noise and Vibration Control, Emergency Site
Management and Incident Command
10 Apr 10/96 Drumheller Mail newspaper
11 Apr 10 & 17/96 The Capital newspaper
HOME OCCUPATION AND DEVELOPMENT PERMITS.
1 Wiebe, Dale SW 31- 30 -24 -W4
Residence $125,000 00
2 Cunningham, Jim SE 23- 33 -24 -W4
Home Occupation Landscaping /construction
3 Rogers Cantel Inc NE 13- 32 -24 -W4
350 cellular
communication tower $100,000 00
4 Jensen, Bruce & Abby Pt SW 20- 34 -23 -W4
Addition $5,000 00
5 Frere, Andrew NE 8- 33 -23 -W4
Residence & garage $140,000 00
6 Haller, Brent NE 12- 33 -23 -W4
Home Occupation Auto storage
2