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HomeMy WebLinkAbout1996-04-09 Council Minutes0 U M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING Apri 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS 9 00 A M Mr Lonnie McCook, Public Works Superintendent 11.00 A M Mr Jack Ramsay, Reform M P Crowfoot Riding 1:30 P M Public Hearing see item #19 2 00 P M Mt Vernon Water Co -op TABLED ITEMS. 6 Fines Revenue Allotment Survey 7 Three Hills Community Memorial Centre Request 8 Regional E 9 -1 -1 Report - Mrs Marylea Lowen 9 Mar 20/96 A S B Minutes TRANSPORTATION- 10 Public Works Superintendent Report 11 Brian Tetz Approach 12. Linden Rubble Pit GENERAL ITEMS 13. Hamlet Water Meters 14 Mt Vernon Water Co -op 15 Town of Three Hills Joint Services discussions 16 AB Senior Summer Games Bid Committee 17 Multi. Purpose Ag Building 18 Acme /Linden Joint Fire PUBLIC HEARING. 19. Bylaw #1061 amendments, Land Use Bylaw LATE ITEMS • Ll • 40 M D OF KNEEHILL No 48 COUNCIL MINUTES April 91'', 1996 A regular meeting of council was held in the M.D OF Kneehill office 232 Main Street, Three Hills Alberta on Tuesday, April 9`h, 1996, commencing at 8 30 A.M. The following were present for the meeting Reeve. Richard A Marl Division Four Councillors. Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three Richard M Vickery Division Six Glen Wagstaff Division Seven Municipal Administrator John C Jeffery Jennifer Deak, Assistant Administrator, was present and recorded the minutes Mr Jim Hanger Councillor Division Five, was absent from the meeting Reeve Marz called the meeting to order at 8 35 A.M Mr Hoff moved approval of the agenda. A discussion followed on the water problems encountered throughout the M.D due to the rapid melting of snow Mr Jeffery noted the public works department worked on the week end, responding to water problems throughout the municipality Mr Marz noted in disaster situations whatever resources are available, in the M.D or community at large, should be utilized to address the disaster problems and an accounting of same be reconciled after the disaster has been addressed Mr Jeffery discussed the possibility of having on hand a stockpile of sand bags It was noted there is a source of sand bags in Drumheller Mr Marz discussed placing a letter in the newspaper thanking residents for pitching in and helping with the water problems encountered due to the fast melting snow Mr Vickery noted in some cases a little common sense could be exercised by landowners and problems alleviated without having to call out the municipality Mr Boake moved approval of the March 12196 minutes • 1 1 Mr Jeffery s report was presented Under report item #2 Rose Country Communications Ltd. it was agreed to accept and file this information Under report item #5, Invitation to Constituency Wide Information Meeting, a copy of this invitation to meet with the Hon Tom Thurber, Minister of Municipal Affairs, on Thursday, May 30/96 at the Beiseker Hall commencing at 7 00 P M. was requested to be given to each councillor Mr Marz encouraged all councillors to attend this meeting and prepare, for the next council meeting a list of items and concerns for discussion with the Minister Mr Marz moved to table report item #S until the next council meeting. CARRIED Mr Wagstaff moved approval of Mr Jeffery's report • 1 The Executive Committee report was presented Under Executive Committee #1 Linden West Project Bridge File #06588 SSW 27 30 26 W4, Mr Vickery recommended an invitation be extended to Mr Rob Penny, Regional Director, AB Transportation & Utilities 1 E4RCf CY FLOODING PROBLEMS APROVAL OF NQ xi REPORT T THLFM NE£fT G/l APPROVAL OF JCJ REPORT DEC COMM LINDEN WEST PROJECT M D OF KNEEHILL No. 48 COUNCIL MINUTES April 9' ", 1996 to meet with the Road Committee for a half day and inspect this site along with the SH 805 and the SH 806 projects Mr Vickery also requested updated traffic counts on the SH 805 and the SH 806 projects Mr Jeffery left the meeting at 9.00 A.M Mr Marz continued to discuss the Linden West project noting if this project were to be undertaken, all costs would be incurred by the M.D , AB Transportation would not be financing any portion of the project The option of upgrading the low level crossing located next to this bridge, to better accommodate wide farm machinery and heavy traffic was reviewed Mr Vickery moved arrangements be made to have Mr Penny meet with tl:e Road Committee, sometime in late summer, to inspect the Linden West site, along with the SH 805 and SH 806 projects and discuss funding of same, the Road Committee inspect the low level crossing at the Linden West bridge site and make recommendations for the improvement of this crossing, and further that spring and summer traffic counts be made at these project locations CARRIED Mr McCook entered the meeting - time 9 10 A.M 7c_745_11 %a f41 c LINDEN LEST PROJECT ROB PENNY MEETING RE LINOEN SH 805 & nea� 7a" �4 -;"6_60 eqz C�sfr 8� L so/v PWS INTO MEETTING Executive Committee Report item #4 Bridge Requests Three Year Program was next reviewed AB Transportation and Utilities has forwarded their recommendations regarding BRIDGE REQUESTS the M.D 's bridge request list This list includes all bridges on the road program Mr Jeffery re entered the meeting time 9 15 A.M Mr Vickery requested the Wimborne Project bridge be included on this request listing and that Mr McCook bring a report to the next council meeting regarding the status of the bridges on this project Mr Jeffery advised he was currently preparing a complete bridge report and would present this report at the next meeting. A discussion followed on having the Road Committee review the Bridge Request listing and prioritize four bridges and these bridges to be the official request to AB Transportation with the balance of the bridge request list forming an unofficial list The Executive Committee's recommendation to be included in the site meeting on May 17/96 regarding bridge file #73800 1SW 29 27- 20 -W4, Beynon Bridge, was discussed and it was agreed to concur with the recommendation to attend this meeting Mr McCook noted previous correspondence had been sent to AB Transportation regarding the M.D 's responsibilities for this bridge Under Executive Committee item #6, Mt Vernon Water Co -op, legal bill, Mr Jeffery distributed a financial position statement of the project, indicating total deposits received and total expenditures paid by the municipality No decision was forthcormng regarding the charging of the legal fees to the project, it was agreed the fees were negotiable and dependent upon the M.D participating in the funding of the project Mr Boake moved to accept the Executive Committee report. CARRIED REQUEST TO ADD WINUM PACT BRIDE TO LIST Jew ma+o 1 P49 BRIDGE FILE #73800 RFY" RRTD(F Ale Mf VERNON PROJECT LEGAL. FEES & FIN.ST. ...� all Mrs. Loiven moved to approve the accounts presented for payment to -day, subject to revie►v APPROVAL OF ACCOUNT! by the Finance Committee of herself and Messrs Vickery, Mart. and Hoff CARRIED Mr McCook presented the Public Works Superintendent report, noting Mr Frank Houda is now the contract grader operator working for Ken Busby in Division One. Mr Vickery moved approval of the Public Works Superintendent's Report. CARRIED Mr Vickery reported he had discussed with Mr Brian Tetz the approach proposal, approved at the last council meeting, for N W 36 31 25 -W4 Mr Tetz has advised he is now the 2 APPROVAL OF PWS REPORT TETZ APPROACH 4 6 M. D OF KNEEHILL No 48 COUNCIL MINUTES April 91'', 1996 owner of this parcel and would like the approach to be installed from SH 583 Mr Vickery reported he had discussed the requirements to build the approach with Mr Tetz and he had indicated a willingness to share these costs It was noted this road was prepared last year for paving and the M.D work forces were already past this location when the approach request was received The approach, if approved, would have to be paved as per policy Mr Marz noted current M.D policy allows two approaches from a secondary highway, on a quarter section where there is a residence, providing the Road Committee approves the request and it meets sight distance requirements Mr Vickery moved to approve the approach request for Mr Brian Tetz on the N W 36-31 - 25-W4, as per M.D policy, and when the Public Works Superintendent can accommodate this work. CARRIED Mr Boake moved to table agenda item #12, Linden Rubble Pit. CARRIED Mr McCook reported Mr Phil Ward had not yet contacted turn regarding the relocation of his approach at S.E 30 31 24 W4 Mr Marz noted he had spoken with Mr Ward and advised him of council's approval to relocate the approach Mr McCook reported Mr Randy Raisbeck foreman was in the process of obtaining agreements for the road projects scheduled for this year Mr Marz thanked Mr McCook for his report and Mr McCook left the meeting time 9.40 A.M Mr Jeffery reported he had not yet received the information requested from Mr Barry Sjohe, Brownlee Fryett regarding the Mt Vernon water project This information was expected prior to the meeting scheduled with Messrs Van Doren and Crawford later to day . t 47o APPROVAL - TEfZ APPPDACH 7G�m®w T A-W li E LIMENI R EBLE PIT PHIL WARD APPR(ACH S E 30- 31 -244K PWS OUT OF KIUNG LEGAL INFORMATION MT VffM ,cp 9W1 Mr Jeffery reviewed the fines revenue survey, indicating the various R.C.M.P boundaries in the municipality The Beiseker Three Hills, Drumheller and Innisfail R.C.M.P detachments FINES REVERE all serve some portion of the municipality SU2VEY Mr Wagstaff moved to accept and file this report. CARRIED Mr Marz reviewed the rural recreation grants informing council that between 1990 and 1995 a total of $29 855 00 had been cut from rural recreation grants It was also noted that during this period the urban recreation grants had increased to offset these rural grant cuts Mr Marz noted of the total rural recreation grant cuts, $16,620 00 worth of grants were cut in Divisions Four and Five A discussion followed on the distribution formula and allocation policies of these grants and the possibility of allocating urban recreation grants directly to the recreational centres instead of the towns and villages Future recreational grants and funding was discussed including the number of auditoriums in some urban centres and their effect upon the community centres, the contributions from various service clubs to the community centres and other forms of community fund raisers to support community centres The costs for engaging caretaking services for the halls versus having users clean these facilities was discussed along with the hall rental rates associated with each type of caretaking arrangements It was noted the rental rates for community halls varied throughout the municipality and it was agreed these rental rates should reflect a user pay philosophy Mr Jeffery left the meeting time 10.00 A.M Mr Boake moved to table this matter until information is obtained regarding the rental rates of the urban community centres in the municipality. CARRIED 3 f' RLPAL RECREATION GRA O U2BAN GRANT DIST FURM U REQUEST FOR INFORMATION U2B 1 REMEATTION UNT c�B M D OF KNEEHILL No. 48 COUNCIL MINUTES April 9t ", 1996 Mr Jeffery re- entered the meeting time 10.05 A.M and advised council Mr Rob Penny had confirmed he would meet with council on June 11/96 at 10.00 A.M. for approximately half an R PENNY COMIL hour Mr Jeffery also reported a letter from AB Transportation regarding the airport project MEETING S01MULED was in the mail A short recess was held from 10 10 A.M until 10 30 A.M Mrs Lowen presented her report on the 9 1 1 emergency system advising council she had attended various meetings in Drumheller and Olds to determine what types of 9 1 -1 9-1 -1 REPQ2T emergency services are available The Olds area had opted to combine with Red Deer The Drumheller area is going with the Calgary Fire Department for a basic cost of $0 86 per telephone line This cost is for call answer A.G T charge and A.G T networking Mrs Lowen noted 9 1 1 emergency services would be province wide within the next two years Mr Jeffery inquired if any of the towns and villages in the M.D had attended the Drumheller meetings Mrs Lowen noted none of these jurisdictions had attended the Drumheller meetings Mrs Lowen recommended council consider going with the Calgary emergency service as offered by the Calgary Fire Department, which was not charging any set up fees and providing tours of their facilities and operations A.G T has the facilities to provide a `hand off' system where a total of five telephone numbers can be provided and input into the system to respond to emergency calls Total time to dispatch these calls is four seconds It was agreed the M.D should try and co ordinate with the urban centres in the municipality this 9 1 1 service, especially as the ambulance and fire were jointly shared services within the municipality Mr Marz moved a letter be drafted to all the towns and villages to the municipality INVITATION TO TOWNS inviting them to appoint a designate to meet with Mrs. Lowen to investigate and review & VjUjkGES and various 9 -1 -1 services available and to promote the same emergency service PARTICIPATE — IN 911 throughout the municipality /_s;1�45e.awor CARRIED "a m" Z-0-154 Mr Jeffery requested Mrs Lowen s input in preparing this letter Mr Jeffery reviewed the Mar 20/96 Agricultural Service Board (ASB) minutes reporting the board was recommending the M.D contribute $750 00 per year for three years to the WR 201% ASB WN Provincial Treasurer /Growing Alberta Partnership, the ASB will not be selling Tordon in 1996 therefore will not require a pesticide storage facility council requested to approve the proposed upcoming season's programs and equipment rental rates, the Provincial ASB Tour will be held July 15 18/96 and hosted by the County of Newell in Brooks Bylaws #684 Warble Control, #150 Destruction of Coyotes #419 Destruction of Pests be rescinded as these matters were addressed in the Pest Control Act Mr Boake moved first reading to Bylaw #1357, this being the bylaw to repeal Bylaw 150, BYLAW #1357 TO Coyote Control Program, Bylaw #419, Authorization for Destruction of Pests and Bylaw REPE& fis 1W, #684, Establishment of Warble Control Area. Provisions are in the Pest Control Act to 141-9 —OW deal with these issues CARRIED Mr Wagstaff moved second reading to this bylaw CARRIED Mr Hoff moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Vickery moved third reading to Bylaw #1357 CARRIED Mr Vickery moved approval of the March 26196 Agricultural Service board minutes. APPROVAL OF ASB CARRIED KNffES F� n u M D OF KNEEHILL No. 48 COUNCIL MINUTES April 91'', 1996 Mr Jeffery reviewed the financial positions of the water and sewer systems in the hamlets of Huxley Wimborne and Swalwell along with the proposed water meter rates which have been calculated to provide for a user pay system A discussion followed on the actual costs for these systems and costs to provide maintenance for the system upkeep Mr Vickery distributed a cost analysis he had prepared, based on information received from Lousana Water Wells, to drill a well Over a twenty year period the cost of a well, 200 ft deep, would work out to $3100 per month, including costs for drilling the well pump costs and power costs to run the pump The possibility of phasing in the increase in water charges was discussed Mr Jeffery read a letter, prepared by Mrs Wildeman, to be sent to all hamlet water users outlining the advantages of having water metered Some of these advantages would be the promotion of water management and a user pay philosophy An inquiry was made regarding the feasibility of having the water meters hooked onto AB Power lines and read by this company Mr Jeffery noted only one hamlet would be equipped to do this Messrs Vickery and Wagstaff reported they had received requests from hamlet residents to hold a meeting to discuss the installation of these water meters Mr Jeffery noted he would contact the divisional councillor of each hamlet to further discuss this issue and determine rates Mr Vickery moved to approve the accelerated rate increase for the Hamlet of Huxley water meter billing, that being $2100 the first year, $23 00 the second year and $25 00 the third year, based on an average consumption of 4, 000 gallons per month and further that the cost for the Huxley water meters be recovered over a forty month period at $5 00 per month and Mr Jeffery contact the divisional councillor of each hamlet to further discuss this matter CARRIED Mr Jack Ramsay Reform MY Crowfoot Riding, entered the meeting On behalf of council, Mr Marz welcomed Mr Ramsay Introductions were made and an invitation extended to Mr Ramsden to address council Mr Ramsay extended congratulations to council on the responsible and accountable manner in which they conducted the affairs of local government, noting local government is the most accountable level of government, it balances its budgets and has no deficits nor debts Mr Ramsay noted he was visiting all the municipalities in his riding to discuss current issues and began updating council on the federal government s attempts to reduce the deficit noting this process was slow paced, resulting in enormous financial demands to service the debt The national debt is six billion dollars This drain on the economy effects employment and tax rates The Reform Party has urged the government to set a fixed date to balance the budget, noting the federal government is the only level of government that has not set such a date Any form of tax relief would stimulate the economy and increase fob market opportunities On the unity issue, Mr Ramsay noted Quebec has the highest per capita debt of all the provinces and territories Mr Ramsay noted, leading into the referendum, Quebec had all the advantages, timing of the referendum, choice of wording for the referendum question and lack of involvement by the federal government to advise Quebec of the consequences of separation The Quebec separatists still lost the vote Mr Ramsay expressed his personal doubts that Quebec would again be in such an advantageous position On more current issues, Mr Ramsay reported there was strong evidence of a cover up in the Somalia inquiry and a "search for documents" was being undertaken by the Defence Department to -day The Louise Arbour report on the Kingston Women's Prison incidence includes a recommendation that an apology and compensation be given to the inmates, the report does not mention an apology to the guards The Reform Party will be further examining this report Mr Ramsay invited questions and comments from council Mr Marz noted the system of appointing judges does not reflect society s wishes and judges should be elected and accountable to the public, they do not seem to take into consideration the victims of crime Mr Marz commended the Reform Party for attempting to state the rules of separation to Quebec noting the native referendum should have been recognized as well as a statement that the interests of non French Quebecers would be protected Mr Marz urged the Reform Party to remain a strong voice for this part of the country which never had a strong voice at the federal level of politics A question was directed to Mr Ramsay regarding 5 R*t f WATER & SEWER FIN POSITION HURLEY WATER acs >LD i0 V 0 UPDATE ON FEDE]2AL. POLITICS DISC MION WITH COtKIL ON ISSl1ES n U • • M. D. OF KNEEHILL No. 48 COUNCIL MINUTES April 9t'', 1996 the Reform s position on an elected Senate Mr Ramsay noted when this issue was raised by the Reform party it was voted against and under the present government an elected Senate seems unobtainable In response to the remarks regarding the appointment of judges Mr Ramsay noted there is currently no accountability in the appointment of judges The Reform J P 45AY DISCUSSIO>t Party would like to see a balance between appointments and election of judges they would W TH UMCIL ON VARIOUS ISSUES like to see a short list of judicial candidates and have them appear before a panel to answer questions A discussion followed on the rights of a person who has violated the law such a person should have no rights, except the right to a fair trial On the unity issue Mr Ramsay noted the Liberals are looking at Reform policies, as outlined in their Vision 20/20 pamphlet and implementing some of the ideas Mr Ramsay noted it should be every politician's priority to form a good government, whether as House Leader or Opposition Reform does not endorse being politically correct for the news media it reflects common sense and has introduced the right of recall A politician s job is to reflect the wishes of his constituents, not the party policies Reform does not censure a member if he reflects his constituents views and disagrees with party policies Mr Marz extended an invitation to Mr Ramsay to join council for lunch to further discuss issues Mr Ramsay accepted the invitation and council continued the discussions with Mr LUNCH RECESS & Ramsay over lunch. CONTINUATION OF Responding to comments from Mr Boake about the Internet, Mr Ramsay noted the Internet DISCUSSION would provide access to information on government activities, it would provide knowledge Mr Ramsay noted the Reform Party strongly advocates participatory democracy, it wants to ensure people are well informed of issues and have access to their politicians To this end Reform has held electronic town hall meetings and had over 10 000 people respond, a total of fifty meetings were held in the Crowfoot riding in January to obtain input and discuss issues In discussing the gun control issues, Mr Ramsay noted the Reform Party has pledged to quash this legislation, licensing and registration are posing huge problems to implement and already the deadlines have been postponed one year On other issues, Mr Ramsay advised CPP and OAS should not be integrated the Reform wants the pension monies in a separate fund and invested, Reform is recommending a claw back on OAS Reform feels that neither polls nor the media are indicators the people are the only indicators Reform would use the `not withstanding clause' to counterbalance the Charter of Rights for law breakers On moral issues, Reform would be guided by the voice of the majority of the constituents Parole should only be extended to those criminals who commit non violent crimes and the Court should have the right, at the end of a criminal's sentence to declare whether or not that person is dangerous Everyone has the right to life property and freedoms and liberties and the government should protect these rights Any possible successful challenge to the gun control laws must come from the native population as it could be argued their rights, under the treaties, to hunt along with their right to be consulted have been violated If the native people are successful, this Bill could be claimed as discriminatory by the rest of the population Under section 117 of the Gun Control bill, a peace officer has the right to enter your home if he believes there are firearms on the premises it does not have to be reasonable or probable grounds, just if the officer believes, this is absolute power On behalf of Council, Mr Marz thanked Mr Ramsay for visiting council and providing his update on federal affairs and his parties position of current issues Mr Ramsay thanked council for their input and again commended them for the responsible and accountable manner they conducted local government affairs Mr Ramsay left the meeting time 1 10 P M RE1lM TO COUNa Council returned to the M D office to continue the meeting CR* Mr Marz reported on the joint services meeting with the town of Three Hills, noting a request had been made by Three Hills to reinstate last years recreational grant funding for this year to REPORT ON THREE allow a phase in period for the revised joint services grant allocation, with the intention to HILLS JOINT SERVICE continue and resolve joint services It was noted the recreation grant to the town under the MEMNG joint services calculation resulted in a reduction of $25,000 00, Trochu s grant resulted in a reduction from $25,000 00 to $12,000.00 It was also noted Three Hills was the lone THREE HILLS REQl1FS1 supporter of Kneehill in the senior housing issues and Trochu and Three Hills were the only RE RECREATION two jurisdictions which had expressed a willingness to keep joint services discussions ongoing (CANT It was agreed the M.D did not have to forfeit its joint service principles but if it did agree to 6 • • n u M D OF KNEEHILL No 48 COUNCIL MINUTES April 9t ", 1996 the town s request, it would give the town the opportunity to phase in this grant reduction, would be an agreeable compromise and would show good faith on the part of the M.D to continue the point service negotiations A discussion followed on the possibility of extending this opportunity to the rest of the urban centres Mr Jeffery read a letter just faxed from the village of Acme stating once a fire agreement is signed the village will continue to discuss other joint services Mr Vickery moved a letter be sent to the town of Three Hills, responding to their request for the reinstatement of their recreational grant to the 1995 level, and advising the M.D is willing to show good faith and comply with this request, conditional upon an agreement being reached for ambulance joint services by September 1196 and senior housing joint services by December 1196 and further, should these agreements not be resolved, the M.D would revert to the 1996 recreational grant allocation formula and remain open to discussions regarding the distribution calculation of this grant. Mr Vickery further moved the M. D extend this same courtesy to other jurisdictions, at a later date, if so requested CARRIED Mr Marz moved council recess in order to hold the Public Hearing scheduled for 130 PM THREE HILLS ' RECREATIONAL GRANT Z'r- reice.r" l�oF �lmJ is iur�sa> 9 � 6,earr RECESS TO HOLD PUBLIC HEAR G Mr Vickery moved council do now reconvene, the Public Hearing portion of the meeting RECONVENE being completed CARRIED Time 140 P M Mr Alex Cunningham Development Officer and Mr John Ruslmg, Planner were present when the meeting reconvened Mr Jeffery was not present Mr Wagstaff moved first reading to Bylaw # 1358, this being the bylaw to amend Bylaw #1061, Land Use Bylaw, by adding, deleting and changing various sections to reflect recent legislative changes and to update various sections to reflect amendments. CARRIED Mr Boake moved second reading to this bylaw. CARRIED Mr Vickery moved third reading be given to this bylaw at this time. CARRIED UNANIMOUSLY Mr Hoff moved third reading to Bylaw #1358. CARRIED Mr Jeffery reentered the meeting and Messrs Cunningham and Ruslmg left the meeting time 1 45 P M BYLAW #1358 LAND USE BYLAW BYGFiiJ t)"J(' Mr Jeffery distributed the letter just faxed from Mr Barry Sjohe Brownlee Fryett, regarding LEGAL LETTER RE the Mt. Vernon water project This letter was reviewed and a request was made to have Mr VERNON r N WATER. Jeffery contact Mr Sjohe to receive clarification regarding clause 8 (b) PR V PROOECT Mr Jeffery left the meeting time 1 50 P M The review of the letter continued Mr Jeffery returned to the meeting time 1 55 P M and advised this clause refers to REVIEW OF LEGAL securities like taxes and mortgages Mr Jeffery also advised the amount of the government OPINION guarantee of borrowing by a Co op is a maximum allowable limit total of five million dollars to all Co ops, not $50,000 00 as indicated in the letter It was agreed the terms of an agreement with the Co op should include all the items listed in this letter, construction • C7 • M D OF KNEEHILL No 48 COUNCIL MINUTES April 9", 1996 agreement lease term transfer of ownership, distribution of surplus by the Co op voluntary winding up of the Co -op and distribution of assets and other standard clauses Mr Marz encouraged council to consider adopting a policy to address future requests for financing projects and set out types of projects and amounts that council could consider financing Mr Marz asked if council was in favour of the terms outlined in this letter Mrs Lowen, Messrs Vickery, Boake and Hoff all indicated they were in favour Mr Wagstaff declined comment at this time Messrs Vern Crawford and Paul Van Doren, Mt Vernon Water Co op representatives entered the meeting time 2 00 P M Copies of the letter outlining the terms of agreement for the water project were given to Messrs Crawford and Van Doren. Mr Jeffery reviewed each term separately inviting comment from the Co op representatives and requesting their approval of same A discussion followed on last paragraph of the letter and the ramifications of any possible legal challenge to the financing proposal Mr Marz noted this situation was difficult the Co op was requesting the M.D finance something it would not be the owner of and the Municipal Government Act restricted what kinds of borrowing a municipality could make Mr Marz noted the option to go the same route as the Equity water project was still a viable option Mr Crawford asked about the Equity route and what the perception was Mr Marz explained the users petitioned the M.D to provide a water system the M.D financed and built the water system in consultation with the Equity Water Committee which is comprised of users of the system the M.D is the owner of the system, the town of Three Hills does the water billing A discussion followed on building into the water rates a reserve for future maintenance and repairs to the system Mr Van Doren noted clause nine of the letter outlining the terms addressed this issue Mr Marz advised council had dust received this letter from the lawyer and briefly reviewed the terms The general feeling from council was a positive one but no motions had been made yet Mr Crawford noted the terms set out in the letter were not quite the same as discussed in Edmonton For example clause 4 dealing with the retaining of interest was similar but not the same intention as previously discussed It was agreed the word `construction' should be added at the beginning of clause 99 Messrs Van Doren and Crawford left the meeting to further discuss this letter - time 2.35 PM Council continued its review and discussion of this issue Mr Marz asked what council's preference was the M.D own the water system or the Co op own the water system Mr Hoff indicated he preferred the Co op own and operate the system, Mr Vickery indicated he preferred the water system be like Equity, that being the M. D own the system, Mrs Lowen indicated she preferred the Co op own and operate the system, Mr Boake indicated he preferred the M.D own the system, Mr Wagstaff indicated the Co op own the system and Mr Marz indicated he preferred the M.D own the system Mr Wagstaff noted he would like to see a government guarantee on the funding and an interest rate that could change to reflect prime rate changes Mr Boake noted he was a member of a gas co op and not consulted when rates increase If the M.D were to own the system it could offer a preferential interest rate and eliminate all the conditions the Co op was required to fulfill to borrow money from the M.D A recess was held from 2 50 P M until 3 20 P M Mr Hoff did not return to the meeting when it continued Messrs Van Doren and Crawford re entered the meeting A review and discussion of the terms of agreement continued Under clause #3, Mr Marz noted it was council's intent that during the period of the lease, the Co op would have the responsibility and authority to operate the system Mr Crawford request clause #3 and #4 be reworded to say "financial interest registered against the system' and this be retained until the clause #4, the provision for transfer of ownership upon payment Mr Crawford also noted clause #1 must refer to the prelimmary construction details of the project The Co -op members indicated they favoured local improvement financing of the project by notice 8 REVIEW OF LEGAL OPION RE Mr VFWATM 1 ".. M' � 1'•1 11',1 1 1 14112111(ZINE M1W 1' CONTINUATION OF REVIEW AA MI CONTINUATION OF LEGAL TM ' REVIEW M. D. OF KNEEHILL No. 48 COUNCIL MINUTES April 9", 1996 financing to be over a twenty year term at 7% interest, clause 8(a) to be further checked regarding a possible government guarantee clause 8(b) to be interpreted as referring to mortgage and tax securities the additions in clause #9 "Construction, operation and maintenance obligations of the Co op with respect to the water system and the co op to be 100% responsible for same" Mr Marz inquired if all parties were comfortable with the above additions and changes to the terms. Mr Wagstaff noted he was comfortable with these changes Mr Crawford indicated he was comfortable with the revised terminology in clauses #3 and #4 and the rights of ownership and operation in clause #9 Mr Marz advised the Co op members these changes would be given to Mr Sjohe and as long as the wording changes did not alter the intent of the terms of the agreement these changes would be made It was agreed to advise Mr Sjohe that all parties were agreeable in principle to the terms and have him draft an agreement for perusal, obtain advice on term 8(a) government guarantee and, if possible, obtain this guarantee Mr Crawford questioned how many guarantees council required noting that the reserves that would be used to finance this loan were contributed by the ratepayers of the M.D of which Mt Vernon ratepayers form a part Mr Wagstaff move to agree, in principle, to the financing of the Mt. Vernon Water project, under the terms and conditions as outlined in the April 9196 letter from Mr Barry Sjohe, Brownlee Fryett, including the addressing of the above noted concerns and changes and further have Mr Sjolie draft up the necessary bylaws to reflect these terms. CARRIED Mr Marz noted there were two councillors absent from the meeting and he would prefer to wait until full council was present before proceeding further Mr Jeffery requested from the Co op members the preliminary construction details of the project , names and legal land descriptions of the potential users Mr Van Doren noted there would probably be about 35 40 users on the system Mr Marz thanked Messrs Crawford and Van Doren for meeting with council and expressed his hopes that everything would work out, noting the bylaw should be ready by the next council meeting Messrs Van Doren and Crawford thanked council for their time and efforts and left the meeting time 3 30 P M Mr Vickery reported on the Alberta Senior Summer Games Bid Committee noting Mr Dan Shea was head of this committee The committee has sent out letters to all towns villages and community organizations in the M.D requesting written support for the games bid and a willingness to volunteer to work on a regional summer games A discussion followed on the possibility of the camping facilities at Keivers Lake and Braconnier being utilized for this event Mr Vickery noted this committee was meeting tomorrow evening at the town office commencing at 7 00 P M. It was agreed Mrs Lowen represent the M.D on this committee and attend tomorrow's meeting Mrs Lowen moved a letter of support be sent to this bid committee CARRIED Mrs Lowen requested this letter be faxed to the committee prior to its meeting, scheduled for tomorrow evening Mr Marz reported he had been approached some user groups about the possibility purchasing a portable tent structure that could be used by local 4 -H, Riding and Rodeo Clubs and for various agricultural events. The proposal is to purchase a 65' x 150 structure It was noted there was no such facility in the M.D that could be used for agricultural events and promotions as most of the arenas in the area are committed to ice events and do not look kindly on the hauling of dirt into the arenas for some agricultural events A delegation has requested a meeting with council to formally request funding for the purchase of a structure for their agricultural related events Mr Marz noted this group represents a broad spectrum of the municipality It was noted this structure could be multi purpose, located at the Rodeo Grounds, moved if necessary and possibly in the future, used as a secondary facility The 9 CONTINUATION OF REVIEW OF LEGAL LEM RE NR VERNON WATER PROJECI /YlacmT6arati 1—Ali Do' I ij go ij go iwl' •'. M' 1 "1 Ilk 11'd IT 1 7 AB SENIOR SUMMER CANES BID CO 41TEE APPROVAL TO SEND L'r-r>w- . ..t N 1 .ZM , .,.1�.• K17 40 v M D OF KNEEHILL No 48 COUNCIL MINUTES April 91'', 1996 cost for this structure is approximately $45 50,000 00 Mr Marz noted the M.D realized $30,841 00 from the sale of CASCI equipment noting this equipment was originally purchased with grant monies received for the promotion of agriculture in the area and allocating these funds to such a project would be an extension of the original intent for these grant monies Mrs. Lowen moved an invitation be extended to this group to meet with council and make a presentation It was agreed should the M.D support the purchase of this proposed facility, there should be a prominent display of M.D of Kneehill flags and signs in the facility INVITATION TO GROIP TO ATM FETING & M41 — PPESMATI i Mr Jeffery reviewed the April 4/96 fire meeting held in Linden with the M.D and the villages of Linden and Acme It was noted, as previously reported the village of Acme had forwarded ADE/LI M FIRE a letter supporting a point fire agreement with the M.D and once this agreement is in place MEETING will continue to discuss other joint services Mr Boake moved to table this matter until a response is received from the village of Linden. CARRIED Mr Marz reported Mr Gordon Snell has advised he will be filling the culvert at the Anderson coulee, S.E 19 30 22 W4 and S W 20 30 22 W4, with concrete Mr Snell feels the water should go to the south and west and Varga's fenceline is the problem Mr Snell is requesting a call from the councillors regarding this issue It was noted this is an equalizer culvert and installed after consultation with both the engineer (Torchinsky Engineering Ltd ) and Mr Kent Berg, District Engineer for Alberta Environment and in conjunction with the road project on S.H. 836 AB Environment required this culvert be installed prior to the paving of this road Mr Vickery moved a letter be sent to Mr Snell summarizing the history of this culvert. CARRIED G. SNFLL CMCOM RE CI LVERT ;F 19 &9A20- 0- 4010 6 Mr Jeffery reported an offer has been received for Lots 15 16 Block 6, Plan 505OAK, OFFER 90NE L Swalwell Mr Jeffery proceeded to open this sealed offer and advised council it was from Mr L 15-16,- BLK6 Claude Gerald Davidson in the amount of $1,500 00 Mr Jeffery also reported Mr Ed PLAN Dunay the assessor, has advised that, considering the new 100% assessment on all property a fair offer for these lots is $1500 00 Mr Vickery moved to accept this offer from Mr Davidson. CARRIED Mr Jeffery reported a fax had been received from Hon. Steve West, 1Vlimster of Transportation and Utilities, advising government funding will be provided under the Community Airports Program for the pavement overlay at the Three Hills Airport The letter further notes this work will be combined with the paving of S.H 583 from S.H. 583 east to Three Hills and the M.D should enter into negotiations with the S.H. 583 contractor to include this paving project Mr Boake moved a letter of thanks be sent to the Hon. Steve West for the funding of this project with a copy sent to Ms. Carol Haley, MLA and further this matter be referred to the Airport Commission and they be advised the M.D is in favour of the project. CARRIED APPROVAL TO ACCEPT ,,d ro 1 M., S�EVes c.kcr K, Mr Jeffery reported a fax had been received from AB Environment advising of a river break Ag ENVIR 14NT up advisory for the Red Deer River from the city of Drumheller downstream to the RI 10 • • • M D OF KNEEHILL No 48 April 9th, 1c. Saskatchewan border Mr Marz reported he had al copy had already been faxed to Q91 Radio Mr Vickery moved the meeting a( journ. Time 4 00 P M Reeve 11 v VA JOHN C JEFFERY REPORT March 26th, 1996 to April 9th, 1996 REPORT. Balance Forward $ 10 00 1 Brownlee Fryett letter re Rowe Property - Swalwell Brownlee Fryett has confirmed all outstanding matters have been completed to the satisfaction of the M D. and have filed a (Satisfaction of Judgement Piece This should conclude this matte Recommend to accept and file 2 Rose Country Communications Ltd Rose Country Communications Ltd , a company which specializes in marketing materials for municipalities, has invited a review of the community's promotional brochures, economic development and tourism Recommend to either accept and file or activate the economic development committee F.� 3 CAESA 1996/97 Funding Approval Fhe 1996/97 CAESA funding has been approved in the amount of $13,750 00 for the groundwater survey of the municipality. Recommend to accept and file and a copy of this approval be given to Art Thomas, Agricultural Fieldman 4 AB Mun Affairs - Mobile Home Sites Tenancies Amendment Act This Act has been claimed effective April 1/96 and provides a fair and equitable balance between the rights and responsibilities of landlords and tenants Recommend to accept and file 5 Invitation to Constituency Wide Information Meeting arol Haley, MLA, has extended an invitation to council to attend a onstituency wide information meeting with the Hon Tom Thurber, 'Minister of Municipal Affairs on Thursday, May 30/96 at the Beiseker Hall, commencing at 7 30 P M , to discuss issues and concerns Recommend a copy of this letter be given to each councillor and Ms Haley be advised of who will be attending this meeting 6 Canadian Western Natural Gas letter re PUITTA Canadian Western Natural Gas has advised there will be two changes in the gas billings, effective April 1/96 - the impact of the federal government's elimination of the Public Utilities Income Tax Transfer Act (PUITTA) and a lower summer cost. Canadian Western is committed to work with the levels of government to develop an alternate for PUITTA in order to re- establish a level playing field for its customers and also is committed to improving cost efficiencies throughout the company ,Recommend to accept and file as information i !7 Change of Name and Address - Mr Bob Eden 1 ctAGrl G°n. v,JGGcot r1/1� I, JOHN C JEFFERY REPORT March 26th, 1996 to April 9th, 1996 The partners of Ballem McDill MacInnes Eden have announced the relocation of their office and the continuation of their practice under the new firm name, Ballem MacInnes, effective April 1/96. Mr Bob Eden is away until April 12/96 and at this time will ascertain whether the A & A Paving file is closed Recommend to accept and file 8 Letter from Brownlee Fryett re-staff changes Brownlee Fryett had advised of recent staff changes which have resulted in the departure of seven lawyers from the firm and the addition of eight new lawyers; Mr Barry S3ol.ie is the Co- ordinator of the Municipal Team in Edmonton and Mr Glen Scott, Co- ordinator pf the Municipal Team in Calgary The date for the annual municipal seminar Emerging Trends in Municipal Law, has been set for �hursday, May 30/96 at the Crossroads Hotel in Calgary F,� IIL .� Recommend to accept and file Village of Acme - Joint fire Agreement the village has sent a letter, under date of Mar 27/96, advising • their Council passed a resolution, at their Mar 26/96 meeting, to begin negotiations to enter into an agreement with the M D to joint share fire services #Zecommend the M D currently drafting an agreement and will report further after the April 4/96 Linden meeting 10 Kneehill Ambulance Service Board Minutes Mar 20/96 (4t the Mar 20/96 ambulance meeting the 1996 budget was approved, Order of T- shirts, as a fund raiser item, at a cost not exceeding $1,000 00, was approved, 1996 volunteer remuneration to remain at $13,000 00, all courses taken by volunteers to be approved prior to aking the course or no reimbursement would be made, agreed not to urchase vacant lot east of the ambulance building in Linden, at a ost of $18,000 00, Code of Professional Conduct outlining rinciples of ethical behaviour, responsibilities to patients, to ' he profession, scope of practice be adopted when completed as neehill Ambulance's Code of Professional Conduct and be signed by 11 current volunteers and any new volunteers in the future. Next mbulance board meeting scheduled for April 17/96 at 7.30 P M at the M D of Kneehill Recommend to accept and file as information 1 Memo to FCM Member Councils he Federation of Canadian Municipalities (FCM) requests all elected members of municipal councils who wish to stand for election to the ational Board of Directors to sign a Consent Form which stipulates member must be a councillor; his /her council must be prepared to eet the cost of his /her attendance at meetings, is required to ttend the Calgary Conference, the Consent Form facilitate the establishment of candidate rosters for the elections; Consent Forms o be returned by May 3/96 ecommend to accept and file unless council is willing to sponsor a councillor 12. Thank you card from Kneehill Women's Conference The Kneehill Women's Conference has sent a thank you for helping sponsor this event One hundred and one ladies attended the ponference, Nancy Miller was the keynote speaker and did a slide R • C7 JOHN C JEFFERY REPORT March 26th, 1996 to April 9th, 1996 presentation on Alberta history, other speakers dealt with meals, make up, interior decorating, communication, farm transfers and wardrobe choice Recommend to accept and file 13 AB Mun Affairs - Municipal Government Board appointment jAB Municipal Affairs has announced the appointment of Mr Gerald IC M Thomas as Executive director of the Municipal Government Board, effective April 15/96 Recommend to accept and file 14 Letter from town of Three Hills re- fire capital purchases The town of Three Hills has responded to the M D 's Mar 19/96 letter regarding the above noted issue The town advises to the best of fits knowledge it does not have any jointly owned fire vehicles but I�id pass a motion to agree to comply with the M.D 's request to be ;involved in setting specifications and the final decision making for Phe purchase of any jointly owned equipment and the joint reception bf any such equipment. Recommend accept and file or does Council wish to pursue the 50/50 department? Balance Forward CORRESPONDENCE $ 10 00 1 Apr 2/96 Receipt - AB Family & Soc Services - $6,750 00 2 Mar 15/96 AB Gazette 3 Mar 28/96 Thank you letter from Trochu Valley School for the Rural Atlas and Directory donated by the M D to the library 4 Mar /1996 Marigold Library Report 5 Request fro M D pins from Heather Jackson, Pincher Creek, who has been chosen to be an Alberta representative at an international Girl Guide Camp in Mexico 6 Mar /1996 Jubilee Insurance newsletter - Insurance News and Views 7 Mar 28/96 AB Municipal Fin Corp letter re- interest rates for the period Jan 15/96 - Mar 15/96 and 1995 Annual Report 8 Mar /Apr 1996 FCM magazine - Forum 9 Mar 23/96 Parkland Savings and Credit Union Annual Meeting report 10 Mar /96 issue of Prov Mental Health Board's Connexion magazine 11 Spring 1996 issue of AB Tourism Partnership Corp 's Uplink magazine. 12 Feb /96 issue of AADAC's Developments magazine. 13 1st Quarter /1996 newsletter from Gov't Finance Officers Assoc of Alberta 14 Mar 27/96 News Release re Raffle Licence application process streamlined 15 Employment Opportunity advertising - Municipal Administrator (Treasurer) - M D of Bighorn 16 Employment Opportunity advertising - County Administrator - County of Vulcan 17 Employment Opportunity advertising - City Manager - Portage la Prairie 18 Employment Opportunity - Transportation Maintenance Worker - Town of Lacombe 19 Employment Opportunity advertising - Waste Management Manager - Town of Sedgewick 20. Advertising - Foothills Filing Storage Innovations. 21 Advertising - Canada Grants Service 3 6r F.1,6 JOHN C JEFFERY REPORT March 26th, 1996 to April 9th, 1996 22 Advertising - Tennant Recycling Systems '23 Advertising - Day Timer System 24 Advertising - Choice Club Choice 125 Seminar advertising - How to Take Control of Your Network 126 Seminar advertising - Training the Trainer 127 Seminar advertising - The Changing Face of Environmental Law and Regulation in Alberta 28 Seminar advertising - Your Changing Role as an Outstanding Assistant 29 Spring 1996 newsletter for Friends of the Science Alberta Foundation. 0 Mar 26/96 Highway 21 newspaper 1 Mar 27/96 The Capital newspaper 2 Mar 27/96 The Drumheller Mail newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Mandel, Andy Mobile & garage ?. Rilling, Sherman shed E 1/2 S W 26- 30 -25 -W4 $70,000 00 N W 5- 32 -25 -W4 $600 00 PUBLIC WORKS SUPERINTENDANT REPORT -APRIL 9,1996 -Alan Meding, Randy Raisbeck' Brian Bauman and myself attended a paving seminar in Red Deer the 28th and 29th of March Very interesting -The new grader man in Division #1 is Frank Houda, he S""e.lvv In.Orxs is working for Ken Busby -Boys finished plowing snow the first week in April and now were chasing water across roads -Part of the trouble we had over the weekend with roads washing was the culverts were open or partially open and the water came all at once The pipesn oiling but couldn't handle the water -There was a train wreck north of Muchka's on the weekend, nothing serious other than a few loads of gravel going down some soft roads -The hoes been down to the Golf course pipe and then to Linden to bust ice packs and get water running -I have the oil quotes in for crack filling material and chip oil, but haven't had time to go over them 14 Lonnie McCook, i Public Works Superintendant IE M D OF KNEEHILL #48 AGENDA - COUNCIL MEETING April 23rd, 1996 i 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Bank Reconciliation and Cash Comparison Report 6 Accounts Payable APPOINTMENTS. 9 00 A M Mr Lonnie McCook, Public Works Superintendent 10 00 A M Mr Sulo Luoma - see item #19 3 00 P M Exhibition Group - see item #13 TABLED ITEMS :7 Agenda for meeting with the Hon Tom Thurber 8 Three Hills Community Memorial Centre Request PRIORITY ITEMS 9 Proposed 1996 Budget GENERAL ITEMS. 10 Arena Re- development Committee and Trochu Curling Club !11 Information Request re Intensive Livestock Development Permit 12 Mt Vernon Water Co -op 13 Exhibition Group Presentation 14 Kneehill Housing Group qtr 15 Acme /Linden Fire Services TRANSPORTATION ITEMS 16 Public Works Superintendent Report 17 Ratepayer concerns - Radomske Road & Hepburn Road 18 Schmautz Pit Lease Offers 19 Sulo Luoma 20 Ian Anhorn LATE ITEMS. 21 Robert and Nancy Ells, Wimborne - would like meeting Marion McArthur 442 -2521, Huxley - would like meeting Marie Dehey 442 -3963, Huxley - would like meeting Bev Fraser, Huxley - would like meeting Town of Three Hills - letter 22 Barry Bigelow - re. lots in Swalwell 1 CJ �c M. D. OF KNEEHILL No 48 COUNCIL MINUTES April 23rd, 1996 11 A regular meeting of council was held in the M.D OF Kneehill office 232 Main Street, Three Hills, Alberta, on Tuesday April 23rd, 1996, commencing at 8 30 A.M The following were present for the meeting Reeve Richard A Marz Division Four Councillors Marylea Lowen Division One Otto Hoff Division Two Robert E. Boake Division Three James M Hanger Division Five Richard M Vickery Division Six M Glen Wagstaff Division Seven Municipal Administrator John C Jeffery Jennifer Deak, Assistant Administrator, was present and recorded the minutes I Reeve Marz called the meeting to order at 9.00 A.M Mr Lonnie McCook Public Works Superintendent, entered the meeting Requests were made to add the following items to the agenda 15a Fish & Game meeting report G Wagstaff 20a SH 585 road ban information 20b Dale Moran request 20c Sale of Grader Mr Vickery moved approval of the agenda with the above noted additions. CARRIED Mr Boake moved approval of the April 9196 minutes CARRIED Mr Jeffery s report was presented A discussion followed on the Secondary Partnership Program and Bridge Schedule and the amounts required to be set aside each year for maintenance of same A total of $449,500 00 is estimated annually for the municipality s share of the Secondary Partnership Program and a total of $130,000 00 is estimated annually for the municipality s share of bridge maintenance for an estimated annual total of $579,500 00 Mr Marz noted the M.D of Kneehill has the third largest number of bridges in a municipality and the dowries� of the maintenance of these structures from a provincial responsibility to a local government level would impose financial hardships upon municipal budgeting Mr Marz recommended this issue be addressed at the upcoming meeting with the Hon Tom Thurber, Minister of Municipal Affairs, scheduled for Thursday, May 30/96 at the Beiseker Community Hall A discussion followed on the amount of reserves the M.D should be accumulating and whether budgeting for the bridges and secondary highways maintenance should be allocated from reserves or budgeted annually as operating expenditures It was noted the 1996 budget was an agenda item and a financial review would be undertaken when this item was addressed later in the meeting Mr Wagstaff moved to accept Mr Jeffery's report as information. CARRIED The Executive Committee report was presented Under item #1, SH 837 Paving Tender, Mr McCook reported the contractor has scheduled commencement of this project in late May Under report item #6, Letter to Three Hills re 1996 Recreation Grant, Mr Marz confirmed Council's intent regarding the 1996 recreational grant to the town and the approved motion, 1 PWS INTO MEETING k1ming ► eI F, APPROVAL OF MINUTES SEC PARTNERSHIP & BRTD(F MAIN G(, /�i�JHiJGAL , APPROVAL JCJ REPORT W EXEC C" REPORT 907 PAVING CONT. THREE HILLS 1996 REL GRANT c�F� • • M. D. OF KNEEHILL No 48 COL April 23rd, 1996 noting the grant calculation is to be based on last year's formula not the actual amount of dollars paid Mrs. Lofven moved approval of the Executive Committee report. CARRIED Mr Vickery moved approval of the March Cash Comparison and Bank Reconciliation reports CARRIED Mr Boake moved approval of the accounts presented for payment to -day, subject to review by the Finance Committee of Messrs. Hoff, Marz, Wagstaff and Hanger CARRIED .. 4 DI APPROVAL OF MARCH CASH & BANK REPORTS Mr McCook presented the Public Works Superintendent s Report Under report item #3 PWS PEW Wimborne shop, it was noted the underground fuel tanks require some work to meet current standards Estimated costs for catholic protection for the piping and line leak detection has been estimated at $4 300 00 Alternatives were discussed and Mr Vickery suggested they SHDP option of renting Mr Leonard Litz's shop for the winter months be investigated � o MTTOG- 14 C� V2!1 Pais Mr Wagstaff moved Mr Vickery investigate the possibility and options to rent Mr c1d Leonard Litz's shop and bring a report and proposal back to Council. CARRIED A Road Committee meeting date was scheduled for Friday, April 26/96 commencing at 8 00 ROAD COW MEETING A.M DAT= Mr Boake moved approval of the Public Works Superintendent's Report. CARRIED APPROVAL OF PWS REPORT - /i7o i�l�15 Mr Marz requested each councillor advise Mr McCook of any road concerns that required immediate attention Mr Boake noted the roads in his division were fairly good with mayor DIVISIONAL ROAD concerns already addressed Mr Wagstaff noted Mr McCook is aware of the problems in his division and most of these problems will be rectified with time, grader work and gravel, Mr � PcJS Hanger reported the divisional grader had been down most roads in his division, repaired washes and done a lot of clean up, Mr Hoff reported the struts in the big culvert at the coulee at Mr Jack Gordon's on the old Carbon Road South, had been washed out Mr McCook noted he was aware of this situation and Mr Henry Wiens, Bridge Inspector was CULVERT ATJACK investigating this matter Mr Vickery noted the ruts in the roads in his division were flagged RDON �T and noted the hole in the road at Cunningham's in Division #7, was a persistent problem and requested this be addressed later in the summer by the work crews Mrs. Lowen reported Mr CUNNINGHAM ROAD Richard Clark, section 14 28- 21 -W4, had requested gravel on his road, Mr John Colberg had reported water problems on the road at his residence Mr McCook advised Mr Colberg s problems were noted and the Road Committee would be investigating Mr Marz expressed GRAVEL REQUEST - his appreciation for the work the crews doing crackfillmg and patching the roads Mr Marz ARK R V.a reported there were washes two miles north of Brietzke s and also the road north of the C LBERG ROAD PROBLEY Torrington Pit was in very bad shape Mr McCook acknowledged the condition of the TO ROAD COW Torrington Pit road, noting it would be addressed after the M.D completed hauling gravel _ along this road Mrs Lowen noted she had received a call from the owner of the old Chris Lowen property, one mile west of SH 841, who wanted to burn old bins and needed to know if a permit was required Mr McCook advised the fire department should be notified Mr Jeffery reported a group of ratepayers had recommended the Radomske Road Project, west of 17 & 20 34 24 W4, should not be rebuilt the road only requires some buggy work ATIONS RE RECOMWU and is in fairly good shape This group also feels the Arthurville North road should be A ' ARTF�tVILLE AND improved as this road loins SH 583 with SH 587 and all the rest of this road has been built "PM IN Dnrm Mr Jeffery noted the map indicated west of 18 and 19 have not yet been redone This group 2 F- -I LJ • F r KNEEHILL No 48 COUNCIL MINUTES April 23 ", 1996 also feels the Hepburn Road should not be gravelled it is a good dirt road and priority should be given to the Arthurville North road as there is more traffic on this road This group, comprising of the Hastie's Moran's Hoppms' and Hargreaves would like to meet with Council to further discuss these matters if Council feels the road program should not be changed to reflect this group s recommendations Mr Jeffery passed around photographs of these roads, delivered by Mr Vic Moran A discussion followed on the Hepburn and .j Radomske projects which are parallel and only one mule apart, the use of these roads as haul routes, the lull cuts required on the Radomske project and the narrowness of this road, the gravel portion of the Hoppms Road and the request from an oil company to have the north half mile of this road gravelled to provide better access to their flowing well at this location It was agreed to get road counts on all these roads and invite all involved parties to meet with Council to further discuss these issues Mr Vickery moved an invitation be extended to all concerned parties to meet with council, in June, to further discuss these issues CARRIED Mr Sulo Luoma entered the meeting time 10.00 A.M Mr Marz welcomed Mr Luoma and introduced him to those present Mr Luoma addressed council, noting Mr Marz had invited him to this meeting to share his concerns with council Mr Luoma noted he is a seed grower and concerned with the proposed road construction north of town that is adjacent to his land SW 18 32 -23 W4 This is the Trenham Project Mr Luoma noted his concerns are when the backslopmg for this project is done there is a possibility of grain which has collected for several years in the ditches being spread onto his land and polluting his seed Mr Marz acknowledged this was a unique situation and the M.D had limited experience with road construction adjacent to seed growers Mr Luoma emphasized that by disturbing the dirt there could be seeds from previous crops or from passing trucks that could be distributed onto his lands and pollute his seed Currently the seed crop is not grown to the fence line there is a grass strip between the fence line and the crop, to prevent possible pollution Mr Vickery inquired as to the arrangements made for pipeline crossings on lands where there is seed crops Mr Luoma noted special arrangements were made for compensation over and above standards agreements when the pipeline went across his lands and this construction did cause a loss of production due to foreign pollution Mr Jeffery left the meeting time 10 20 A.M Mr Marz reviewed the M.D 's current policy for crop compensation and general land damages and asked Mr Luoma. what he considered, as a seed grower fair compensation Mr Luoma noted he considered 20% over policy a fair compensation Mr Marz noted any policy changes would be a guideline for future seed growers Mr Jeffery re entered the meeting time 10 25 A.M Mr Marz inquired if council was receptive to a separate policy for compensation for seed growers It was noted other jurisdictions may have policies and these should be obtained and reviewed Mr Luoma advised council of the possibility of the Alberta Wheat Pool relocating its terminals along this road and recommended, should this possibility become a reality council rebuilt this road to suit the traffic volumes Mrs. Loiven moved to table this matter until more information is received CARRIED Mr Marz thanked Mr Luoma for meeting with council to express Ins concerns and advised council would consider the possibility of getting some guidelines in place that could be applied 3 ' �iRM �Oc�dy®0 S LLCM INTO MTrIPN 1 I MI f 0 1 ', MR» IN ' 1 Hyl 011, N'.1' MI '� ►� 1 0 • 0 51 M. D. OF KNEEHILL No 48 COUNCIL MINUTES April 23rd, 1996 for all seed growers Mr Luoma thanked council for their consideration in this matter and left the meeting time 10 30 A.M A short recess was held from 10 30 A.M until 10 45 A.M Mr Marz requested Mrs Lowen's permission to reopen the tabled motion regarding Mr Luoma and special consideration and policy for crop compensation for seed growers Mrs Lowen agreed to re open this issue Firstly, Mr Marz noted if Alberta Wheat Pool does relocate along tlus road Council should reconsider the road standards and address them to fit the traffic and B trains that would be travelling to the Wheat Pool and secondly, Mr Luoma had indicated a 20% adjustment to the crop damage compensation policy was fair for seed growers Mr Marz recommend information be obtained from other jurisdictions regarding this issue and also that Alberta Wheat Pool be contacted to ascertain their intentions regarding the relocation of their terminals to this location Mr Marz noted council should strive to provide the best service to its ratepayers and if the Wheat Pool were to relocate to this site, measures should be taken to ensure access roads were of a standard to accommodate the traffic patterns Mr Marz moved this matter be tabled pending further information. CARRIED Mr Jeffery reported a sealed offer had been received for the Schmautz Pit lease S '/2 2032 26 W4 after the advertised deadline of Friday, April 19/96 at 4 30 P M. This offer has been delivered to the office Monday, April 22/96 and the involved party had reported they had come after 4 30 P M on Friday to deliver the offer and found the office closed It was noted the advertisement clearly stated the deadline for offers, that being 4 30 P M., Friday April 19/96 Mr Marz reported he had received a call last Sunday from the Torrington Hutterites who had requested Mr Marz receive this offer Mr Marz had advised it would not be appropriate and it would be at Council's discretion to decide if this late offer would be accepted or not Mr Hanger moved to receive and only open those Schmautz Pit Lease offers bids that were received on time, as per advertisement, and further any bids received after this advertised deadline be returned, unopened, to the sender CARRIED Mr Jeffery proceeded to open those offers received prior to the advertised deadline A total of six offers were opened and the following offers recorded for the rental of the Schmautz Pit lands for a period of one year, commencing May 1/96 until April 30/97 Laurence and Yvonne Braconmer $3 17500 Hobie Schmautz $6,10000 Tracy Schmidt $2 500 00 Ralph Kientz $5,52500 Don Kimmel $5 500 00 Rick Leibel $9,00000 Mr Jeffery noted Mr Leibel's offer stated a downpayment of $2,000 00 would be payable May 1/96 with the balance due Nov 1/96 Also included in this bid was an agreement to maintain the fencelme and a request to have first option to buy the land It was noted a previous motion had been approved to sell this land at public auction A discussion followed on Mr Leibel s payment proposal It was noted the payment terms were not stated in the offer advertisement and it was also noted it was not an unusual practice to pay half down and half at a later date in such rental agreements Mr Jeffery left the meeting to telephone Mr Leibel time 11 00 A.M and returned to advise he was awaiting a return call from Mr Leibel 4 T M4 /s t 'ou Ners A-20.4,�,X /,qvo. SOOUfZ PIT . 0 0 .. 'J ! A /J,JoPUOgO &0 7 Aj,r O • CJ rl M. D. OF KNEEHILL No 48 COUNCIL MINUTES April 23rd, 1996 Mr Hanger moved Mr Leibel be advised his offer for the Schmautz Pit lands )vas the highest offer and would be accepted if payment was received to full by May 1196, Mr Leibel be advised Council could not consider his request for first option to purchase this land because of a previous motion to sell these lands at public auction and further if this payment arrangement was not agreeable an option to pay hat( the bid offer by May 1196 and the balance by Nov 1196 )vould be acceptable and should this arrangement not be agreeable then Mr Hobie Schmautz, second highest bidder, be awarded this bicb CARRIED Mr Marz reported Mr Ian Anhorn had requested some backsloping on the east side of the road beside his residence, NW 15 32 26 W4 The ditch does not drain and there could possibly be a culvert required at the approach Mr Marz moved to refer this request to the Road Committee. CARRIED Mr Wagstaff requested information from Mr McCook regarding the road bans on SH 585, both in Kneehill and Starland, noting he had received a call from Mr McNaughton from Starland, who reported the Starland portion of SH 585 was at a 90% ban and then changed to a 75% ban when Kneehill had its portion of this road at 75% Mr McCook noted tests indicated a 75% ban was required and this restriction would be changed when road tests indicated the bans could be adjusted The bans are determined by road conditions with weather playing a vital role Last year it was June when the bans were lifted on this particular road Mr Vickery moved the office look into when the bans were lifted last year from this particular road and inform Mr Wagstaff of same. CARRIED Mr Vickery reported Mr Dale Moran had requested a `Danger' sign be placed in front of his residences There is a hill to the east and poor sight distance to access the bins Mr Vickery reported he had inspected this site and there was only approximately 2/10 km sight distance Mr Hanger moved this request be referred to the Road Committee CARRIED Mr Hoff reported he had been approached by the Britestone Hutterites who had offered $25,000 00 for the old Division #2 Champion motor grader P 2 87 It was agreed that any equipment for sale should be offered publicly for sale thus providing an equal opportunity for anyone to bid on the item and only after an item had been offered publicly for sale could council consider individual offers Mr McCook noted this grader was not included in the list of items for sale by auction Mr Boake moved this grader be included in the items for sale by auction. CARRIED S(}N W PIT LEASE 6,14W_ /7k. Lce,Ct� G!i PX'u • w 0 ►, -, I : ,R 1►1 11 11,1 1111161T.11 11f I U, aaf4I-,- ce 1'�4e ^—, OFFER FOR P -2-87 flax Mrs Lowen reported Mr Joe Rowbottom Jr will be moving a mobile home onto his d RAA30TFU4 property dust off the Hesketh Road at SW 18 29 21 W4 and has requested a road built. Mr MQUEST WIDAD Vickery noted he could not recall any permits going through the Municipal Planning Commission for this development Mr McCook noted he would check into this matter with Mr Alex Cunningham, the Development Officer Mr McCook left the meeting time 11 30 A.M The May 30/96 Constituency Wide Information meeting with the Hon Tom Thurber Minister T TRIM MEETING of Municipal Affairs to be held Thursday, May 30/96 at the Beiseker Hall commencing at 7 30 P M was reviewed and requests made to include the following items on the agenda for 5 • 0 M. D. OF KNEEHILL No 48 COL April 23rd. 1996 discussion bridge funding, transportation funding and loss e indicated they would be attending this meeting Mr Boake moved approval of the agenda items for thus meeting with the Hon. Ton: T� NESTING w w Thurber and requested Ms. Carol Haley, MLA be advised all councillors will be attending this meeting �� �y CARRIED The community hall rental rates for the urban centres were reviewed Mr Jeffery left the meeting to take a call from Mr Rick Leibel and returned promptly to SQHWU PIT advise council Mr Leibel had agreed to pay $5,000 00 May 1/96 and the balance of $4,000,00 LEASE pAyMM Nov 1/96 for the Schmautz Pit land rental Council agreed this was acceptable and Mr APPAL Jeffery left the meeting to advise Mr Leibel of this decision Mr Jeffery returned to the meeting - time 11 35 A.M Council continued to review the urban community hall rental rates Mr Jeffery noted this information was requested by council in response to a request from the Three Hills Community Memorial Centre for funding It was noted over the past years, the M.D had reduced its recreation grant funding to rural community centres and increased the recreation grants to the urban centres These grants were paid to the towns and villages It was recommended the community halls be advised the M.D had paid recreation grants to the urban centres and the urban community hall boards should be accessing their towns and villages for these funds &� iI% Mrs. Lowen moved a letter be sent to the Three Hills Community Memorial Centre outlining the M.D recreation grant history, the decrease in rural recreation grants over the past years and increase in urban recreation grants and the motion approving last year's recreation grant calculation be approved for the 1996 town of Three Hills recreation grant and recommending the community hall access the town of Three Hills for a portion of this funding CARRIED Mr Jeffery read a letter dated April 18/96 from the Hon. Tom Thurber, Minister of Municipal Affairs, responding to the April 2/96 meeting regarding the Mt Vernon Water Co op The Minister has reviewed the issues and suggests the M.D retain title to its share of the resulting asset until such time as the M.D s costs have been recovered through a local improvement tax and upon full cost recovery the M.D transfer ownership of the asset to the water co op �' TI 1 "4 17' Mr Wagstaff moved to accept and file this letter and copies be forwarded to Mr Barry Co <'ES earr> .e .�coc,�w ins ✓c�,J Sjolie, Brownlee Fryett and the Mt Vernon Water Co -op t'14- -e-0P CARRIED The meeting recessed for lunch between 11 45 A.M until 12 50 P M Mr Jeffery reviewed the 1996 budget and proposed tax rates, noting the total 1996 proposed budget is $10,208,350 00 of which the 1996 school requisition is $4,897,431 00, Kneehill Housing Authority requisition $38,200 00 Trochu Recreation $24 900 00 and total municipal expenditures $4 908 862 00 It was also noted the municipal budget includes fire, recreation, ambulance and municipal operations It was noted the proposed municipal levy which does not reflect any increases from the previous year would result in $339,320 99 being drawn down from reserves to balance the budget A discussion followed on the increasing costs to maintain the same level of services in the municipality, especially with the provincial government s downloading of bridge maintenance and transportation services the need to budget for bridge maintenance and secondary roads, as discussed earlier in the meeting, the need to budget for maintenance programs and not to deplete reserves for maintenance items Mr Vickery expressed his opinion that although a commitment was made to the ratepayers G� 0. ti v C7 M D. OF KNEEHILL No. 48 COUNCIL MINUTES April 23rd, 1996 not to increase the municipal levy this year the year of a general assessment, he would like to I� see the tax rate increased to look after the projected operating deficit for the year Mr Vickery also noted, in light of the earlier discussions regarding bridge maintenance and secondary partnership program funding a further two mills would have to be levied to budget for the maintenance of these items Mr Marz noted the ratepayers should be made aware of the costs the province is forcing onto M.D 's and Counties by making them pay for bridge and secondary highway maintenance Mr Jeffery noted the assessment sheets and tax notices will be mailed out together Mr Boake moved first reading to Bylaw #1359, this being the 1996 tax rate bylaw, establishing the municipal tax rate for 1996 at 008505 and budgeting the projected deficit of $339,320 99 from reserves to balance the 1996 total budget of $10,208,350 00 and further establishing a minimuni tax of $25 00 per parcel. CARRIED Mr Wagstaff moved second reading to this bylaw. CARRIED Mr Hanger moved third reading be given to this bylaw at this time, NOT CARRIED UNANIMOUSLY As the motion to have third reading of the bylaw was not carried unanimously, the bylaw was referred to the next council meeting Mr Jeffery read an April 9/96 letter from the town of Three Hills inviting a M.D representative to attend the next meeting of the Arena Re development Committee and become a member of this committee and provide input on the future development of the facility The next meeting has been scheduled for April 23/96 at 7 00 P M at the town office Mr Vickery moved Mr Jim Hanger represent the M.D. on this committee. CARRIED Mr Marz requested, should Mr Hanger be unable to attend these meetings, he ensure an alternative be notified to attend in his place BYLAW #1359 ' 1996 TAX RATE BYLAW �2 /z i v' Mr Jeffery read an April 4/96 letter from the Trochu Curling Club inviting a representative to TRODU CURLING attend a meeting scheduled for April 23/96 at 8 00 P M at the curling rink to discuss future CLIBIWI A I plans for the facility which is fifteen years old and requires some mayor repairs TO M=NG Mr Vickery moved Mr Wagstaff attend this meeting CARRIED Mr Jeffery read a letter from the Hon Walter Paszkowski, 1VLnister of Agriculture regarding a development permitting process for new and expanding intensive livestock facilities A group of stakeholders have developed an initiative to complement the existing municipal development process to ensure new facilities are properly sited designed and operated The Minister is requesting comments regarding this process and initiative Mr Jeffery noted the M.D has a code of practice for intensive developments in its Land Use Bylaw It was also noted that the provincial Farmers Advocate used the M.D bylaw as a model for this initiative Mrs. Lowen moved a letter of reply be sent to the Hon. Walter Paszkowski and Reeve Man sign this letter CARRIED Mr Jeffery noted a letter had been received from the Kneehill Housing Authority outlining the 1996 requisition Total 1996 requisition from this organization is $50,000 00 of which the M.D s share, based on equalized assessment is $38 145 00 or 76.29% Mr Jeffery noted this amount had already been included in the 1996 budget, previously discussed 7 4C� "x s.WI c � d«„I elves >.vrr kill , 1 Le -/7ec 4'2')-r KNEEHILL HOUSING AUTHORITY — 1996-- MI ITI N G� ¢eAbCF? iaE • • • M. D. OF KNEEHILL No 48 COUNCIL MINUTES April 23rd, 1996 Mr Wagstaff moved to accept and file as information. CARRIED Mr Jeffery read a letter, received April 18/96 from Mayor Joyce McDonald, village of Linden, regarding the point Acme/Linden fire service The village believes one joint fire department in the Linden Acme area would best serve the needs of the whole area. The village understands Acme's position favours the M.D sharing their fire costs on a 50/50 basis Linden still feels a 75/25 cost sharing with the M.D is fair and notes it would still have to respond, with a minimum of the water truck to Acme rural fires Linden has not had the opportunity to meet with Acme s council to discuss this issue and are willing to continue negotiating toward mutual agreement i. ,TrT Mr Hanger moved letters be sent to both the villages of Acme and Linden advising the Z_x7y6e,5 &J-r M.D has agreed to provide 50% funding for the Acme Linden rural fire area and this service would have to be delivered equitably and in agreement that the balance of the joint services be negotiated in good faith. CARRIED Mr Wagstaff reported he had attended the Fish and Game meeting on April 16/96 in Drumheller noting the meeting discussed changes in legislation, population of deer how the number of game tags are calculated In response to elaborate on this calculation, Mr Wagstaff reported this process takes into account deer accidents, complaints, habitat, fly overs of areas and originally input from public meetings Mr Wagstaff requested the office staff write a letter to the department to obtain the changes in the legislation as some of these changes effect our area Mr Boake moved to accept and file this report and further a letter requesting the changes to the legislation be requested from this department. CARRIED Mr Jeffery reported, to date, one resident of Wimborne had requested a meeting regarding the installation of water meters in the hamlets Mr Vickery noted most residents only received their letters regarding this issue last Thursday and Friday Mr Jeffery also reported a petition had been received from the hamlet of Huxley with thirty nine signatures and requesting a meeting to discuss the water system Mr Jeffery next read a letter from the town of three Hills who have quoted a price of $100 per utility bill to cover handling charges plus a flat rate of $150 00 per period to provide the necessary billing and collection requirements for the hamlet water meter billing This quote does not include the actual meter reading but does include the meter reading device and computer equipment to process the bills For the eighty eight water users in the three hamlets, total billing costs for the town to provide this service would be $238 00 per quarter or $952.00 per annum plus G S T Mr Wagstaff informed Council he had received a letter from Ms Dawn Sumner a Huxley resident, who was requesting information on the Huxley water system for the past five years and also requesting gravel Mr Hanger moved an appointment be made for the Huxley hamlet residents to attend the May 14196 council meeting at 10 30 A.M to further discuss their water concerns and Ms Sumner be provided with the information she requested and her request for gravel be referred to the Road Committee and further the letter from the town of Three Hills be tabled • CARRIED FISH & G*E MEETING .40. TOWN OF THREE HIUS UE TO DO WATER BILLING I A°,ei�zs/9� ,GJ f�AxerD /�JFo 7 e- c_F -ppp ��Onr,.y Mr Jeffery reported the M.D sold Lots 11 26, Block 7, Plan 5050AK, in Swalwell to Mr B BIG LOW -SALE Barry Bigelow for $3 000 00 Upon inspection of these lots and discussions with Mr Ed OF SWAL LOTS Dunay, the assessor, it has been determined a road plan was not removed from the title of the 11 -1 lk 7 M lots This road plan is 33 feet wide and reduces the total lot size from 0 97 acres to 0 65 8 • • M. D. OF KNEEHILL No 48 April 23 ", acres Mr Dunay has recommended a refund of $1 000 00 be offered to Mr Bigelow in recognition of the reduced lot sizes Mrs. Lojven moved a partial refund of $1,000 00 be offered to Mr Bigelow in lieu of the 9AN -WELL- LOTS SOLD reduced lots sizes or, if preferred by Mr Bigelofv, this offer to purchase these lots be TO B BIGEI -OW � cancelled and he be given a total refund .lecr -LnG id 4,b -To AU, d c6corJ CARRIED S,ee %n AY /u /aG /11.wd*�S Mr Marz requested new flags be installed outside the M.D building and at Keivers Park, noting these flags should be replaced each spring Mr Marz also requested a provincial, federal and municipal flag be displayed at these locations It was noted the development at FEI)ERI CI PROVINCIAL Keivers park was largely financed by the province and it would seem appropriate to display a & MIVIYS FLAG DISPLAYS provincial flag at this site It was agreed to have all three flags on display in the reception area of the municipal office since this was a municipal government building and it would bey" °''�i° appropriate to reflect all three levels of government ce-1e%s Mr Vickery moved the Building Conznuttee of Messrs. Boake and Wagstaff look into appropriate ways to display the federal, provincial and municipal flags outside the M.D building, at Keivers Park and in the foyer of the municipal office. CARRIED Mr Marz briefly updated council on the Exhibition Group's activities, noting this group is scheduled to meet with council at 3 00 P M to day Mr Marz reported he had discussed, DOUBITION GW with Ms Carol Haley MLA, possible sources of financing for this groups request for a facility to hold agricultural events and exhibitions Ms Haley has already committed $200 000 00 towards the Three Hills arena project The Ag Society could be a possible source of funding as it receives an annual grant of $15,000 00 per annum and, depending upon the level of service could be eligible for more funding if it hosted a three day fair Mr Marz noted it is unclear at this time of the Ag Society's position Mrs Lorene Cunningham and Mr James Main represent the Ag Society and it is unclear who the rest of the board members are Mr Marz noted anyone for a membership fee of $1 00 can join the Ag Society and have an equal vote in its operations A CFEP (Community Facilities Enhancement Program) grant is another possible source of funding but it was noted the Ag Society cannot access this source of funding, it would have to be accessed by a different group A discussion followed on the requirements of such a facility with regards to location and permanency A vision for a facility that had sufficient parking and RV space and was amenable to an urban centre that could provide accommodations food and additional recreational facilities was discussed as well as the possible opportunities such a venture would create, a facility with a track could host cattle and horse shows ropers barrel racers the scope could be unlimited It was noted the M.D of Rocky View owns the land at Pioneer Acres but local interest groups are responsible for operations, buildings, etc. Mr Wagstaff inquired about the facilities in Trochu it has a track and RV facilities It was agreed this facility is not large enough nor has the town the facilities to accommodate the potential spectators and visitors It was also agreed Keivers Park was not big enough, this facility needs to be highly visible, on major highway A short recess was held from 2 45 P M until 3 00 P M. RECESS When the meeting resumed the following people entered the meeting John Parker, Sarah Ferguson and Natisha Parker representing the 4H Clubs in the DOUBITION GROW municipality, and PRESFMATION Ralph Smeal, Phil Ward, Diana Weatherald, Marcie Webb and Linda Whitehead representing the Kneehill Riding Club Mr Marz welcomed this delegation to council and introductions were made The group was invited to make its presentation. Ms Ferguson and Ms Parker on behalf of the seven 4H groups in the municipality, began the presentation, requesting council's support for a facility 9 • • is • M. D. OF KNEEHILL No 48 COUNCIL MINUTES April 23rd, 1996 solely for agricultural purposes and events It was noted the 4 H Club currently uses the Trochu arena and must haul dirt in and out of this facility each time they have an event This cost results in the clubs operating at a loss If the area had its own agricultural facility the 4H clubs could have grooming, showmanship and show skills on site Currently the club travels to Olds for its grooming clinics and Bashaw for heifer shows There are currently a total of 150 4H members in seven 4H clubs in the municipality four beef clubs two horse clubs and one sewing club These clubs have no financial funds but have a strong volunteer base In response to questions from council the presenters noted an agricultural facility could host steer, female and jackpot shows plus various clinics and could split 4H into junior and senior grooming clinics The steer show in Trochu sells 80 90 steers and is supported by 250 spectators Mr Parker concluded this presentation by adding the 4H program is a youth program to develop leadership skills There is no facility available in this area to train, we have the youth calibre but lack facilities to improve skills A facility could host junior and senior events, fudging competitions, regional events the possibilities are numerous Asked what concept of facility should be developed Mr Parker responded Three Hills has the facilities - hotel, restaurants, pool, it is a nice place to bring families facility so a facility close to this centre would be ideal Such a facility could also be used by cereal farmers machinery dealers, exhibitions Mr Parker added he would like to see forethought into location to accommodate trailers etc. the location should be visible but not close to residential developments The costs incurred to travel to other locations for events would save local users and others users would spend this money in our area In response to other questions, it was disclosed • it costs $1 140.00 to move dirt in and out of Trochu arena • the beef raffle is the largest fund raiser • costs $250 00 per day to rent the Trochu arena • possible building size should be 80 x 200 this is probably the size of Olds Ag Pavilion which has washrooms which are heated and have plumbing, wash rack facilities rest is dirt floor with bleachers Rest of building not heated, only have events to 25 degrees temperatures Mr Marz thanked the group for their presentation and invited the Kneehill Riding Club to make their presentation Mr Smeal introduced Mrs Diana Weatherald, the director of the club Mrs Weatherald noted the purpose of the club is to promote horsemanship The club was formed last fall and promotes horsemanship, roping, family participation Olds is closest indoor facility and it is a financial drain to travel to clinics competitions etc Equestrian interest is very high Mrs Weatherald noted the RCMP turned down bringing their Musical Ride to Three Hills because there was no place to stable their horses The Kneehill Riding Club is in the process of looking into becoming a registered light horse society and in this capacity can host shows The Red Deer Westerner hosts regional competitions and its contract up this year Mr Marz thanked Mrs Weatherald for her presentation and invited Mr Smeal, in the absence of Mr Bob Long to give a presentation on behalf of Rodeo Committee Mr Smeal noted he was vice president of this committee and the club hosted the 1995 rodeo in Three Hills which was very successful The group could have used a building for serving food, providing shelter from the sun and serving as a beer garden The rodeo site location required ground work and compliments should be extended to all the volunteers who worked to put on this very successful event Mr Smeal noted this area should be promoting its agricultural aspects and rodeo is a recreational way to do this With an agricultural facility, there could be more than one rodeo per year, could host high school rodeos Responding to questions regarding the future needs of this group Mr Smeal advised the current location inadequate need overnight camping facilities, room to accommodate competitors on site Rodeo is the fastest growing sport and the committee would like to see growth to professional standards within the next 3- 5 years The better the show the more prize monies and attractions The Rodeo Committee intends to have a first class show Responding to questions on how an agricultural facility would operate, Mr Smeal noted it would need to run in co operation with all groups and an exhibition board should be formed to co ordinate and organize events and schedules 10 �•,� INEEHILL RIDING CLUB PRESENTATION -,1 MI 2 i ■ • • .7 • M. D OF KNEEHILL No 48 COUNCIL MINUTES April 23rd, 1996 Mr Matz thanked Mr Smeal for his presentation and input and next requested Mr Phil Ward who is active in team roping and steer wrestling to offer his thoughts and opinions on this matter Mr Phil Ward advised he currently travels to Big Valley once a week and to Lloydmimster and Medicine Hat for clinics If there was a facility in the area he could get a person to do clinics and could foresee utilizing this facility 4 5 nights per week. The cost for clinics run $350 00 for 3 days for 15 20 people plus food and accommodations Ms Linda Whitehead left the meeting time 4 00 P M Mr Matz thanked the presenters for a commendable fob Ms Marcie Webb, secretary of the Kneehill Riding Club noted the club currently has no insurance It had planned a fund raiser and had to cancel this event because of lack of insurance Ms Webb requested if the club could obtain insurance coverage from M.D All the clubs activities depend upon msurance coverage Mr Matz advised the M.D will check into this request and advise Ms Webb Mr Matz requested contact people from each group It was decided Mr Bob Long and Mr Ralph Smeal would represent the Rodeo Comnuttee- Mr John Parker the 4H and Mrs Diana Weatherald the Riding Club In response to questions regarding funding, Mr Smeal noted the Ag Society had committed $10 000 00 Mrs Weatherald noted if the Kneehill Riding Club becomes a registered society funds may be available Mr Smeal advised the Rodeo Group has committed monies but was not quite certain of the exact amount of this commitment, noting Mr Bob Long would have this information Mr Marz again thanked those present for their presentations and this group left the meeting time 4 10 P M Mr Matz recapped the issues addressed by this group, namely insurance coverage for the Kneelull Riding Club and the location of site for agricultural facility building It was agreed a long term vision and scope should be considered Mr Matz asked council if they were willing to commit the $30,184 00 from sale of CAESA equipment to an agricultural structure if a suitable location were found and also recommended a committee be formed to look into the acquisition of a suitable location Mr Wagstaff suggested the committee members look at the operations at Olds and other successful areas that host these types of activities Mr Hoff noted Patricia rodeo is located on 120 acres and Strathmore on a quarter section. Mr Matz recommended a person from each group form a committee to look into the location and type of facility required to accommodate what is envisioned Mr Matz noted this venture would provide potential for the community it would be a truly rural community endeavour with very positive effects on the entire area PHIL WARD Pf V ATION '� 1 C TmM mole- ( ,- 1 V11 ' cc . `� ion. i ► I-AA � 5r6 45r tie Mrs. Lowen moved to appoint a committee of Messrs. Marz and Hoff to look into land APPROVAL IN PRINCIPLE TO ALL=-TE CAESA acquisition for an agricultural facility and to commit, in principle, the CAESA money recaptured from the sale of agricultural equipment to thus facility AND CORM APP INTNFNT CARRIED UNANIMOUSLY RE EXHIBITION GW Mrs. Lowen moved the meeting adjourn. Time 4 0.T .. CARRIED 4r Muni ' al Ad im rator 11 ID JOHN C JEFFERY REPORT April 10th, 1996 to April 23rd, 1996 REPORT Balance Forward $ 10 00 1 Jim Harper called Apr 8/96 at 9.15 A M to advise ice caught on CP trestle south of his place, 1/2 mile west and 1/2 mile south of Linden Water was backing up into his barns At 9 18 A M I called Peter Heerschop (267 -5346) CP Rail Roadmaster number in phone book and advised him He advised would take care of problem Gave him land description 1/2 mile west and 1/2 mile south of Linden in section 19- 30 -25 -W4 2 Secondary Partnership Program Glen Apr /96 Total $21,575,880. - 1996 - 2007 12 yrs = $1,798,000 M D share 25% = $449,500 annually Bridge Schedule Apr /96 Total $28,320,000 - bridge life estimate 0 - 54 years $525,000 _ er annum M.D share 2 % P 5 $130,000 annually Recommend we a) Budget $450,000 + $130,000 or $580,000 per year +/- Current years expenditures as a policy OR b) Set up Partnership Reserve (1996 - 2000) of $450 x 4 = $1,800,000 yrly $2,250,000 reserve 5 yrs Set up Bridge Reserve (1196 - 2000) of $130 x 4 = $ 520,000 yrly $ 650,000 reserve 5 yrs Remove from contingency reserve $2,320,000 yrly $2,900,000 reserve 5 yrs jeeP, l of ln"J0>ES This should see our need to the year 2000 and calculations be re- evaluated each year ,AB Transportation & Utilities policy Apr 18/96 - They pay all bridges 100% on local roads Cost of material plus installation jgrant if they agree the bridge should be replaced 'On secondary highways - 75% AT &U and 25% M D Policy is being reviewed at current time The above mentioned reserves should be held over and above your policy reserve amount 3. 1 Flood Project - Red Deer River Dale Merkel 823 4230 Don Tchir 823 7633 John Dedul 823 9437 Dave Ardell AB Environment 297 6582 660 9130 Sand Bags - Ted Earl Disaster services. Doug Tupper Dick Bennett Glen Abrey Dave Noble Ken Trynor 823 6300 820 1481 427 6168 340 5310 (not home) 340 5102 (not home) 427 8621 (not home) 427 8643 (not home) • JOHN C JEFFERY REPORT April 10th, 1996 to April 23rd, 1996 Geo Henry 427 8623 (not home) 24 hr line 422 9600 (did not phone) 1 -800 -272 9600 Dangerous Goods - put me through to several environmental people until I got Dave Ardell 4 Gave 100 M D pins to Mari for a Rally on April 19 & 20/96 Balance Forward Leonard, Three Hills Legion #92, $ 10 00 CORRESPONDENCE 1 Apr 11/96 Gov't of Canada receipt $33,000 00 for CAESA groundwater exploration & mapping study 2 Mar 12/96 Golden Hills Regional Div #15 minutes 3 Apr 23/96 Golden Hills Regional Div #15 meeting agenda 4 Mar 15/96 & Mar 30/96 AB Gazette 5 Spring 1996 AAMD &C Convention Program and Resolutions 6 Spring 1996 Rural Routes magazine 7 Seminar advertising - Thinking Beyond the Boundaries 8 Seminar advertising - Urban Wet Weather Pollution - Controlling Sewer Overflows and Stormwater Runoff 9 Course advertising - U of A - Contract Law, Auditing Health and Safety Programs, Noise and Vibration Control, Emergency Site Management and Incident Command 10 Apr 10/96 Drumheller Mail newspaper 11 Apr 10 & 17/96 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS. 1 Wiebe, Dale SW 31- 30 -24 -W4 Residence $125,000 00 2 Cunningham, Jim SE 23- 33 -24 -W4 Home Occupation Landscaping /construction 3 Rogers Cantel Inc NE 13- 32 -24 -W4 350 cellular communication tower $100,000 00 4 Jensen, Bruce & Abby Pt SW 20- 34 -23 -W4 Addition $5,000 00 5 Frere, Andrew NE 8- 33 -23 -W4 Residence & garage $140,000 00 6 Haller, Brent NE 12- 33 -23 -W4 Home Occupation Auto storage 2