Loading...
HomeMy WebLinkAbout1996-03-21 Council MinutesN 11 A EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996 The Executive Committee of Richard Marz and Otto Hoff met on Thursday, March 21st, 1996 at the M D of Kneehill office in Three Hills, commencing at 9 00 A M Also present were John C Jeffery, Administrator and Jennifer Deak, Assistant Administrator, who recorded the minutes The following items were reviewed. 1 Mt Vernon Water Co -op Ltd Messrs Paul Van Doren and Vern Crawford entered the meeting. �Mr Jeffery read the letter received from Mr Barry Sjolie, Brownlee Fryett, regarding possible options for this water project The Water Co -op indicated their choice was option two, that being for the Co -op to construct, own and operate the water system and the M D to loan the Co -op the funds to proceed with this project and secure this loan by a special local improvement levy against the properties receiving the water service Mr Crawford advised the Co -op has hired an engineering firm to prepare the design for the project P F R A has advanced $15,000 00 for the engineering and the engineering firm is aware of the risks in receiving the balance of its fee Mr Marz noted budget projections for future years may effect the interest rate on any possible loans to the project and any interest rate must be comparable to market values and may have to be amortized over a shorter length of period than the total loan period Mr Crawford expressed his frustrations, noting the Co -op members are prepared to take more responsibility for the project than the Equity users, the Co -op appreciates 'Council's concerns regarding liability and want to ensure this project causes no risks to other ratepayers in the cunicipality Mr Van Doren noted the estimated total project osts are approximately $650,000 00 and total P F R A contributions are $225,000 00 for a net cost of $450,000 00 The Co -op is seeking the financing for this net cost Mr Van Doren also requested the Co -op members receive the same treatment as the Equity users in regards to financing and .interest rates Mr Van Doren requested direction from the xecutive Committee regarding the Co -op's option choice and a eci6ion from Council regarding the possible financing and terms for the project Mr Crawford noted the Co -op members had xpressed strong views regarding members having significant wnership rights because of the financial investment by the embers in this project The time period for the project was discussed and it was noted loan agreements, member agreements, right of entry and compensation all had to be addressed 6ecutive Committee recommends the necessary information be obtained from Mr. Barry Sjolie, Brownlee Fryett, regarding the 6o -op's option choice, the M D 's requirement for total security s� p,,,siA, for any loan, and a draft bylaw be prepared for the next Council rn, ,Jv > ,Xs meeting It was agreed to fax the letter from Brownlee Fryett, outlining r4-& the option choices for this project, to all councillors so that 74� Ceu,Y-�s Oach councillor could peruse these options prior to the next council meeting An appointment was set for the Mt Vernon Water Co -op to meet with council at 1.30 P M on March 26/96 Messrs. Van Doren and Crawford left the meeting - time 9.45 A M A short recess was held from 9 45 - 9 55 A M 1 �9 11 A EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996 IMr Lonnie McCook, Public Works Superintendent, was present when the meeting continued 2 Schmautz Pit - South half 20- 32 -26 -W4 The original motion regarding these lands was to subdivide approximately 40 acres out of the parcel for use as a future rubble pit and the balance of lands to be sold, by public auction, with a reserve bid to be determined and based upon the advice of an independent appraiser Executive Committee recommends that due to time lines toF complete the subdivision application, these lands be leased for a year P• Mr Marz requested Mr Hobie Schmautz be included in the list of parties interested in these lands and a letter be sent to him along with the other individuals interested in leasing and /or purchasing this parcel i 3 Rip Rap for Culverts r McCook reported there was a shortage of rip rap available If or culverts AB Transportation has okayed the use of cement 'instead of rip rap for culvert installation The cement rubble from the elevators that were torn down in Three Hills is available at $50 00 per load, which includes the seller hauling �this cement to the M D stock pile at the Correction Line Mr ienry Wiens is negotiating with Trochu for the purchase of the cement from their demolished elevators xecutive Committee recommends the M D negotiate the purchase f this cement to be used as rip rap for culvert projects 4 SH 806 north of Linden to SH 583 road Droiect r Rob Penny, AB Transportation, has confirmed the department ill fund 100% of the cost of the overlay for this project when it is required The M D is to fund the widening of the road nd this will be outside the terms of the Secondary Highway artnership Program Mr Mike Znak is to be advised of the iming for both the widening /base course and overlay projects. I executive Committee recommends to accept and file and also that meeting be arranged between Mr. Marz and Mr Penny during the 'upcoming AAMD &C Spring Convention 5 Paving School, Red Deer Mr McCook reported a paving school will be held in Red Deer on March 28 & 29/96 at no cost to the participants Executive Committee recommends Mr McCook and three employees attend this training Mr. McCook left the meeting - time 10.05 A.M. 2 6 Acme Fire Meeting - March 25/96 Aaf�e7csi„� /J� 7 /,��.zFts a5ra /• P, Of /✓1,Nv�ES 7G- moo N 11 EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996 Executive Committee recommends no commitments be made by the M D at this meeting; Acme has not advised the M D , nor invited the M D , to this meeting, rural ratepayers are welcome to meet and discuss any issues with the M.D council, any decisions regarding these fire issues should be made by the M D council 7 AAMD &C Budget Highlights The AAMD &C has prepared a summary of the 1996/97 Alberta Budget. Executive Committee recommends a copy of this summary be given elapy 'I'd'vi to each councillor �49V-4' 8 AB Cattle Feeders Association letter re Rural Taxation Policy Mr Dave Plett, AB Cattle Feeders Association, has requested rural M D s and Counties join agribusiness producers in requesting the Hon Tom Thurber commission a comprehensive study on the issue of rural taxation in Alberta, and to ask him to use this study to develop a strategic approach to rural taxation It was noted this issue was addressed at the last CAAMD &C meeting in Canmore Executive Committee recommends a letter supporting this request be sent to the Hon Tom Thurber, Minister of Municipal Affairs 9 AAMD &C Survey Results - Tax Payment Deadlines Sixty one municipalities, out of a possible sixty -six responded to this AAMD &C survey. The results are 28 municipalities tax due date falls prior to Sept 1st and 33 fall after Sept 1st Executive Committee recommends to accept and file 10 Three Hills Fire De t - 1995 Annual Report Pdetailed annual report has been received from the Three Hills ire Department Of note- total volunteer man hours in 1995 was 13008, 382 total emergency calls received of which 292 were wrong numbers and 90 calls were responded to; a total of $10,405 00 was billed to other parties (mostly insurance companies and AB transportation) in 1995 of which approximately $1,000 00 was I ncollecti.ble Executive Committee recommend to accept and file 11 1996 Assessment Roll Extension Reauest Because of the changes to the assessment of lands forming the �rtes of oil and gas wells and the change from market value tandard to linear property assessment, the M D has requested, from AB Municipal Affairs, an extension to the Feb 28/96 deadline for the preparation of the 1996 Assessment Roll, as required by legislation Executive Committee recommends to accept and file 3 -F F,1'6 r +� 11 EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996 12 AAMD &C 1995 Fall Convention Passed Resolutions The AAMD &C has forwarded copies of the official government replies to resolutions passed at the Fall Convention A copy of this document has been given to each councillor Executive Committee recommends to accept and file 13 AB Environment - Notice of Hunting Season Meetinq An invitation has been received from AB Environment to send a representative to the public hunting season meeting scheduled for April 16/96 at the Provincial Building in Drumheller, commencing at 7 00 P M ,�oPV A� Ce�waiueic� Executive Committee recommends, if possible, Mr Vickery attend this meeting and a copy of this invitation be given to him 14 ASB Act Review Mr Walter Paszkowski, Minister of Agriculture, Food and Rural Development, has advised he will be making the following recommendations for the second draft of the ASB Act 1 The Act remain as "enabling" legislation local council will continue to decide if an ASB is its municipality 2 Councils be given the sole authority to membership, chairman and term of the ASB This means a necessary in decide the 3 ASB's to be responsible to Council, each Council would decide the extend of authority for its ASB Executive Committee recommends to accept and file 15 M D letter of response to village of Linden A letter has been prepared to Mrs Joyce McDonald, Mayor, village of Linden, responding to the village's Feb 27/96 letter regarding its position on joint services This letter was presented at the last council meeting The letter prepared by the M D acknowledges receipt of Linden's letter and states there would be little advantage to meet and expend more time to folk further discuss these issues when the attitude of Linden seems ito be non negotiable I Executive Committee recommends this letter be signed and sent to Linden Y%�o/d.a1T� 16 Badlands National Golf Course Mr Jeffery reported a letter had been received from Badlands National Golf Course to Mr Cunningham regarding a Municipal Planning Commission matter but a paragraph from the second page bf a letter should be addressed to council Mr Jeffery proceeded to read only this excerpt from the letter, which States 'Secondly, we would suggest that negotiations begin with the three levels of government to discuss the feasibility of taking over the project Together, they should be able to put the project on the market without spending public funds Each should end up owning a piece of the action for their efforts. For them it should be a win win situation " 4 EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996 I Mr Jeffery requested clarification regarding Mr Marz 's March 12/96 bylaw enforcement motion (page 11 of minutes) and whether it should be "unwillingness" not "willingness" in the content of the motion Mr Marz agreed the motion should read " whereas there was a general unwillingness expressed by the public " Mrs Deak noted she would correct the minutes prior to the next meeting and also the letter to Mountain View, in which the motion is reported xecutive Committee recommends to accept and file and the letter to Mountain View be corrected to properly state the motion. I.20 Rowe Property - Swalwell r Cunningham has inspected this property and reported the uthouse has been removed and the house has received one coat of aint None of the trim has been painted A letter has been repared to Mr David Pick, Brownlee Fryett, requesting the xterior of the building receive another coat of paint and the utside trim also be painted xecutive Committee recommends this letter be sent to Brownlee�r� ryett 21 Hudson Bay Route Association 5 he Hudson Bay Route Association has forwarded a newsletter and nvoice for 1996 membership dues Executive Committee recommends to accept and file 17 M D letter to Mr Bruce Hastie Mr Jeffery read the letter to Mr Bruce Hastie, as requested at the last council meeting, clarifying the retirement gift Mr Hastie received The policy of the time was for a gift equivalent to $50 00 for each year of service on council Mr Hastie was on council for nine years, thus entitled to a $450 00 gift He actually received $470 00 in gifts, a limited edition wildlife collection for $450 00 and a history book for $20 00 and was also presented with a long service plaque Copies of this documentation have been enclosed with the letter to Mr Hastie ! Executive Committee recommends this letter be sent to Mr Hastie t��s�x✓�� ! 18 AAMD &C Spring Convention The AAMD &C has forwarded the program and resolutions for the upcoming Spring Convention Each Councillor has been given a copy of this .information Executive Committee recommends to accept and file Mr Marz requested a letter be faxed to all M D 's and Counties requesting agenda items for the Reeves Meeting, scheduled for April 1/96 at 3.00 P M in the Wildrose #1 Room, Edmonton Inn 19 March 12/96 B law Enforcement Officer motion I Mr Jeffery requested clarification regarding Mr Marz 's March 12/96 bylaw enforcement motion (page 11 of minutes) and whether it should be "unwillingness" not "willingness" in the content of the motion Mr Marz agreed the motion should read " whereas there was a general unwillingness expressed by the public " Mrs Deak noted she would correct the minutes prior to the next meeting and also the letter to Mountain View, in which the motion is reported xecutive Committee recommends to accept and file and the letter to Mountain View be corrected to properly state the motion. I.20 Rowe Property - Swalwell r Cunningham has inspected this property and reported the uthouse has been removed and the house has received one coat of aint None of the trim has been painted A letter has been repared to Mr David Pick, Brownlee Fryett, requesting the xterior of the building receive another coat of paint and the utside trim also be painted xecutive Committee recommends this letter be sent to Brownlee�r� ryett 21 Hudson Bay Route Association 5 he Hudson Bay Route Association has forwarded a newsletter and nvoice for 1996 membership dues Iq Ln EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996 Executive Committee recommends to accept and file 22 AB Emergency Public Warning System The annual renewal for authorized user access codes has been received from AB Transportation along with the Authorized User Nomination Form The annual refresher session has been scheduled for April 11/96 in Calgary from 12 30 P M. to 5.00 P M Executive Committee recommends Mr Jeffery, Mrs Deak and Mr Cunningham renew their authorized user access codes and attend the annual refresher session 23 Drumheller Regional Chamber of Development & Tourism In response to the Mar 12/96 motion requesting further information regarding the meeting invitation from the above noted, Mr Jeffery reported he had spoken with the meeting organizers and was informed the first meeting was basically an exploratory meeting and the committee has advised it will provide ample notice for the next meeting Executive Committee recommends Mrs Lowen attend the next meeting of this organization 124 Disaster Services Mutual Agreement The village of Linden has signed and returned the M D.'s Disaster Services Mutual Agreement xecutive Committee recommends this agreement be signed by the D and duly executed 25 Federation of Canadian Municipalities Annual Convention Information and registrations have been received for the above oted convention, scheduled for May 31 - June 3/96 in Calgary This information has been provided to each councillor teir ecutive Committee recommends Messrs. Hoff and Marz, along with spouses, attend this convention LoocF1, 26 Recovery of costs re. oil and gas well site assessments Mr Dunay, the assessor, has reported Mr Rene Koziak, AB Municipal Affairs, Assessment, has advised the M D submit a letter to his department requesting compensation for the M D. 's administration time involved regarding the oil and well site assessments This work is now invalid as legislation has changed and the assessment will now be part of the linear calculation There is no guarantee the department will reimburse the M D for these costs M.D. costs for this exercise are approximately $2,000 00 Executive Committee recommends a letter requesting reimbursement for these costs be sent to Mr Koziak. 27 1996 Municipal Mill Rate 6 r LM EXECUTIVE COMMITTEE_ REPORT - MARCH 21st, 1996 Mr Jeffery reviewed and discussed the possibility of having one !municipal mill rate on the 1996 tax notices This mill rate ;would combine municipal, recreation, fire and ambulance into one mill rate School, Trochu Recreation and Home for the Aged would still show as individual mill rates Sew, 3 aF Ii..�tl/Ed Executive Committee recommends the municipal mill rate include the municipal, recreation, fire and ambulance mills and that the mill rates for Trochu Recreation, School and Home for Aged be shown separately on the tax notices 28 1995 Financial Statements The 1995 financial statements, as prepared by the auditor, James Ablett, Ablett Kolke, were reviewed. Executive Committee recommends the auditor's report, balance sheet, statement of revenue, expenditures and net surplus, schedules 1 and 2 along with the Reeve's Report be published in the newspaper 29 S H 836 Road Concerns Mr Hoff expressed concerns regarding the poor road condition on the portion of SH 836 from Carbon south at the Diede hill for three miles Mr Jeffery reviewed the Secondary Road program- SH 583 9miles & SH 837 9 miles for 1996 and funded 100% by AB Transportation, SH 583 east 8 miles in 1997 and funded 100% by AB Transportation, SH 806 & SH 841 in 1998 and funded 100% by the M D Mr Hoff recommended the Road Committee look at this portion of road No recommendations were forthcoming from the Executive Committee 130 Weich Shop Lease he current lease on the Weich Shop, to George Adams Tank Truck ervice, expires on March 31/96 Mr Jeffery has been unable to ontact Mr Adams but has been advised he may give the M D an ffer for this building Seep. k Da /►UM122M Ic & .% Executive Committee recommends this building be re- advertised Ifor rent 31 Mar 12/96 Council Meeting Minutes The minutes from the Mar 12/96 council meeting were reviewed and Odited for publication in the newspaper i Executive Committee recommends the edited version of the minutes .be submitted to the newspaper for publication The Executive Committee then adjourned - time 11 555 A.M. - - -- ---------------------- Je if4r Deak, Assistant Administrator 7 00"