HomeMy WebLinkAbout1996-03-21 Council MinutesN
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EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996
The Executive Committee of Richard Marz and Otto Hoff met on
Thursday, March 21st, 1996 at the M D of Kneehill office in
Three Hills, commencing at 9 00 A M Also present were John C
Jeffery, Administrator and Jennifer Deak, Assistant
Administrator, who recorded the minutes
The following items were reviewed.
1 Mt Vernon Water Co -op Ltd
Messrs Paul Van Doren and Vern Crawford entered the meeting.
�Mr Jeffery read the letter received from Mr Barry Sjolie,
Brownlee Fryett, regarding possible options for this water
project The Water Co -op indicated their choice was option two,
that being for the Co -op to construct, own and operate the water
system and the M D to loan the Co -op the funds to proceed with
this project and secure this loan by a special local improvement
levy against the properties receiving the water service Mr
Crawford advised the Co -op has hired an engineering firm to
prepare the design for the project P F R A has advanced
$15,000 00 for the engineering and the engineering firm is aware
of the risks in receiving the balance of its fee Mr Marz
noted budget projections for future years may effect the
interest rate on any possible loans to the project and any
interest rate must be comparable to market values and may have
to be amortized over a shorter length of period than the total
loan period Mr Crawford expressed his frustrations, noting
the Co -op members are prepared to take more responsibility for
the project than the Equity users, the Co -op appreciates
'Council's concerns regarding liability and want to ensure this
project causes no risks to other ratepayers in the
cunicipality Mr Van Doren noted the estimated total project
osts are approximately $650,000 00 and total P F R A
contributions are $225,000 00 for a net cost of $450,000 00
The Co -op is seeking the financing for this net cost Mr Van
Doren also requested the Co -op members receive the same
treatment as the Equity users in regards to financing and
.interest rates Mr Van Doren requested direction from the
xecutive Committee regarding the Co -op's option choice and a
eci6ion from Council regarding the possible financing and terms
for the project Mr Crawford noted the Co -op members had
xpressed strong views regarding members having significant
wnership rights because of the financial investment by the
embers in this project The time period for the project was
discussed and it was noted loan agreements, member agreements,
right of entry and compensation all had to be addressed
6ecutive Committee recommends the necessary information be
obtained from Mr. Barry Sjolie, Brownlee Fryett, regarding the
6o -op's option choice, the M D 's requirement for total security s� p,,,siA,
for any loan, and a draft bylaw be prepared for the next Council rn, ,Jv > ,Xs
meeting
It was agreed to fax the letter from Brownlee Fryett, outlining r4-&
the option choices for this project, to all councillors so that 74� Ceu,Y-�s
Oach councillor could peruse these options prior to the next
council meeting
An appointment was set for the Mt Vernon Water Co -op to meet
with council at 1.30 P M on March 26/96
Messrs. Van Doren and Crawford left the meeting - time 9.45 A M
A short recess was held from 9 45 - 9 55 A M
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EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996
IMr Lonnie McCook, Public Works Superintendent, was present when
the meeting continued
2 Schmautz Pit - South half 20- 32 -26 -W4
The original motion regarding these lands was to subdivide
approximately 40 acres out of the parcel for use as a future
rubble pit and the balance of lands to be sold, by public
auction, with a reserve bid to be determined and based upon the
advice of an independent appraiser
Executive Committee recommends that due to time lines toF
complete the subdivision application, these lands be leased for
a year P•
Mr Marz requested Mr Hobie Schmautz be included in the list of
parties interested in these lands and a letter be sent to him
along with the other individuals interested in leasing and /or
purchasing this parcel
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3 Rip Rap for Culverts
r McCook reported there was a shortage of rip rap available
If or culverts AB Transportation has okayed the use of cement
'instead of rip rap for culvert installation The cement rubble
from the elevators that were torn down in Three Hills is
available at $50 00 per load, which includes the seller hauling
�this cement to the M D stock pile at the Correction Line Mr
ienry Wiens is negotiating with Trochu for the purchase of the
cement from their demolished elevators
xecutive Committee recommends the M D negotiate the purchase
f this cement to be used as rip rap for culvert projects
4 SH 806 north of Linden to SH 583 road Droiect
r Rob Penny, AB Transportation, has confirmed the department
ill fund 100% of the cost of the overlay for this project when
it is required The M D is to fund the widening of the road
nd this will be outside the terms of the Secondary Highway
artnership Program Mr Mike Znak is to be advised of the
iming for both the widening /base course and overlay projects.
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executive Committee recommends to accept and file and also that
meeting be arranged between Mr. Marz and Mr Penny during the
'upcoming AAMD &C Spring Convention
5 Paving School, Red Deer
Mr McCook reported a paving school will be held in Red Deer on
March 28 & 29/96 at no cost to the participants
Executive Committee recommends Mr McCook and three employees
attend this training
Mr. McCook left the meeting - time 10.05 A.M.
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6 Acme Fire Meeting - March 25/96
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EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996
Executive Committee recommends no commitments be made by the
M D at this meeting; Acme has not advised the M D , nor invited
the M D , to this meeting, rural ratepayers are welcome to meet
and discuss any issues with the M.D council, any decisions
regarding these fire issues should be made by the M D council
7 AAMD &C Budget Highlights
The AAMD &C has prepared a summary of the 1996/97 Alberta Budget.
Executive Committee recommends a copy of this summary be given elapy 'I'd'vi
to each councillor �49V-4'
8 AB Cattle Feeders Association letter re Rural Taxation
Policy
Mr Dave Plett, AB Cattle Feeders Association, has requested
rural M D s and Counties join agribusiness producers in
requesting the Hon Tom Thurber commission a comprehensive study
on the issue of rural taxation in Alberta, and to ask him to use
this study to develop a strategic approach to rural taxation
It was noted this issue was addressed at the last CAAMD &C
meeting in Canmore
Executive Committee recommends a letter supporting this request
be sent to the Hon Tom Thurber, Minister of Municipal Affairs
9 AAMD &C Survey Results - Tax Payment Deadlines
Sixty one municipalities, out of a possible sixty -six responded
to this AAMD &C survey. The results are 28 municipalities tax
due date falls prior to Sept 1st and 33 fall after Sept 1st
Executive Committee recommends to accept and file
10 Three Hills Fire De
t - 1995 Annual Report
Pdetailed annual report has been received from the Three Hills
ire Department Of note- total volunteer man hours in 1995 was
13008, 382 total emergency calls received of which 292 were wrong
numbers and 90 calls were responded to; a total of $10,405 00
was billed to other parties (mostly insurance companies and AB
transportation) in 1995 of which approximately $1,000 00 was
I ncollecti.ble
Executive Committee recommend to accept and file
11 1996 Assessment Roll Extension Reauest
Because of the changes to the assessment of lands forming the
�rtes of oil and gas wells and the change from market value
tandard to linear property assessment, the M D has requested,
from AB Municipal Affairs, an extension to the Feb 28/96
deadline for the preparation of the 1996 Assessment Roll, as
required by legislation
Executive Committee recommends to accept and file
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EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996
12 AAMD &C 1995 Fall Convention Passed Resolutions
The AAMD &C has forwarded copies of the official government
replies to resolutions passed at the Fall Convention A copy of
this document has been given to each councillor
Executive Committee recommends to accept and file
13 AB Environment - Notice of Hunting Season Meetinq
An invitation has been received from AB Environment to send a
representative to the public hunting season meeting scheduled
for April 16/96 at the Provincial Building in Drumheller,
commencing at 7 00 P M
,�oPV A� Ce�waiueic�
Executive Committee recommends, if possible, Mr Vickery attend
this meeting and a copy of this invitation be given to him
14 ASB Act Review
Mr Walter Paszkowski, Minister of Agriculture, Food and Rural
Development, has advised he will be making the following
recommendations for the second draft of the ASB Act
1 The Act remain as "enabling" legislation
local council will continue to decide if an ASB is
its municipality
2 Councils be given the sole authority to
membership, chairman and term of the ASB
This means a
necessary in
decide the
3 ASB's to be responsible to Council, each Council would
decide the extend of authority for its ASB
Executive Committee recommends to accept and file
15 M D letter of response to village of Linden
A letter has been prepared to Mrs Joyce McDonald, Mayor,
village of Linden, responding to the village's Feb 27/96 letter
regarding its position on joint services This letter was
presented at the last council meeting The letter prepared by
the M D acknowledges receipt of Linden's letter and states
there would be little advantage to meet and expend more time to
folk further discuss these issues when the attitude of Linden seems
ito be non negotiable
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Executive Committee recommends this letter be signed and sent to
Linden
Y%�o/d.a1T�
16 Badlands National Golf Course
Mr Jeffery reported a letter had been received from Badlands
National Golf Course to Mr Cunningham regarding a Municipal
Planning Commission matter but a paragraph from the second page
bf a letter should be addressed to council Mr Jeffery
proceeded to read only this excerpt from the letter, which
States 'Secondly, we would suggest that negotiations begin with
the three levels of government to discuss the feasibility of
taking over the project Together, they should be able to put
the project on the market without spending public funds Each
should end up owning a piece of the action for their efforts.
For them it should be a win win situation "
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EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996
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Mr Jeffery requested clarification regarding Mr Marz 's March
12/96 bylaw enforcement motion (page 11 of minutes) and whether
it should be "unwillingness" not "willingness" in the content of
the motion Mr Marz agreed the motion should read " whereas
there was a general unwillingness expressed by the public "
Mrs Deak noted she would correct the minutes prior to the next
meeting and also the letter to Mountain View, in which the
motion is reported
xecutive Committee recommends to accept and file and the letter
to Mountain View be corrected to properly state the motion.
I.20 Rowe Property - Swalwell
r Cunningham has inspected this property and reported the
uthouse has been removed and the house has received one coat of
aint None of the trim has been painted A letter has been
repared to Mr David Pick, Brownlee Fryett, requesting the
xterior of the building receive another coat of paint and the
utside trim also be painted
xecutive Committee recommends this letter be sent to Brownlee�r�
ryett
21 Hudson Bay Route Association
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he Hudson Bay Route Association has forwarded a newsletter and
nvoice for 1996 membership dues
Executive Committee recommends to accept and file
17 M D letter to Mr Bruce Hastie
Mr Jeffery read the letter to Mr Bruce Hastie, as requested at
the last council meeting, clarifying the retirement gift Mr
Hastie received The policy of the time was for a gift
equivalent to $50 00 for each year of service on council Mr
Hastie was on council for nine years, thus entitled to a $450 00
gift He actually received $470 00 in gifts, a limited edition
wildlife collection for $450 00 and a history book for $20 00
and was also presented with a long service plaque Copies of
this documentation have been enclosed with the letter to Mr
Hastie
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Executive Committee recommends this letter be sent to Mr Hastie
t��s�x✓�� !
18 AAMD &C Spring Convention
The AAMD &C has forwarded the program and resolutions for the
upcoming Spring Convention Each Councillor has been given a
copy of this .information
Executive Committee recommends to accept and file
Mr Marz requested a letter be faxed to all M D 's and Counties
requesting agenda items for the Reeves Meeting, scheduled for
April 1/96 at 3.00 P M in the Wildrose #1 Room, Edmonton Inn
19 March 12/96 B law Enforcement Officer motion
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Mr Jeffery requested clarification regarding Mr Marz 's March
12/96 bylaw enforcement motion (page 11 of minutes) and whether
it should be "unwillingness" not "willingness" in the content of
the motion Mr Marz agreed the motion should read " whereas
there was a general unwillingness expressed by the public "
Mrs Deak noted she would correct the minutes prior to the next
meeting and also the letter to Mountain View, in which the
motion is reported
xecutive Committee recommends to accept and file and the letter
to Mountain View be corrected to properly state the motion.
I.20 Rowe Property - Swalwell
r Cunningham has inspected this property and reported the
uthouse has been removed and the house has received one coat of
aint None of the trim has been painted A letter has been
repared to Mr David Pick, Brownlee Fryett, requesting the
xterior of the building receive another coat of paint and the
utside trim also be painted
xecutive Committee recommends this letter be sent to Brownlee�r�
ryett
21 Hudson Bay Route Association
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he Hudson Bay Route Association has forwarded a newsletter and
nvoice for 1996 membership dues
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EXECUTIVE COMMITTEE REPORT - MARCH 21st, 1996
Executive Committee recommends to accept and file
22 AB Emergency Public Warning System
The annual renewal for authorized user access codes has been
received from AB Transportation along with the Authorized User
Nomination Form The annual refresher session has been
scheduled for April 11/96 in Calgary from 12 30 P M. to 5.00 P M
Executive Committee recommends Mr Jeffery, Mrs Deak and Mr
Cunningham renew their authorized user access codes and attend
the annual refresher session
23 Drumheller Regional Chamber of Development & Tourism
In response to the Mar 12/96 motion requesting further
information regarding the meeting invitation from the above
noted, Mr Jeffery reported he had spoken with the meeting
organizers and was informed the first meeting was basically an
exploratory meeting and the committee has advised it will
provide ample notice for the next meeting
Executive Committee recommends Mrs Lowen attend the next
meeting of this organization
124 Disaster Services Mutual Agreement
The village of Linden has signed and returned the M D.'s
Disaster Services Mutual Agreement
xecutive Committee recommends this agreement be signed by the
D and duly executed
25 Federation of Canadian Municipalities Annual Convention
Information and registrations have been received for the above
oted convention, scheduled for May 31 - June 3/96 in Calgary
This information has been provided to each councillor
teir ecutive Committee recommends Messrs. Hoff and Marz, along with
spouses, attend this convention
LoocF1,
26 Recovery of costs re. oil and gas well site assessments
Mr Dunay, the assessor, has reported Mr Rene Koziak, AB
Municipal Affairs, Assessment, has advised the M D submit a
letter to his department requesting compensation for the M D. 's
administration time involved regarding the oil and well site
assessments This work is now invalid as legislation has
changed and the assessment will now be part of the linear
calculation There is no guarantee the department will
reimburse the M D for these costs M.D. costs for this
exercise are approximately $2,000 00
Executive Committee recommends a letter requesting reimbursement
for these costs be sent to Mr Koziak.
27 1996 Municipal Mill Rate
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EXECUTIVE COMMITTEE_ REPORT - MARCH 21st, 1996
Mr Jeffery reviewed and discussed the possibility of having one
!municipal mill rate on the 1996 tax notices This mill rate
;would combine municipal, recreation, fire and ambulance into one
mill rate School, Trochu Recreation and Home for the Aged
would still show as individual mill rates
Sew, 3 aF Ii..�tl/Ed
Executive Committee recommends the municipal mill rate include
the municipal, recreation, fire and ambulance mills and that the
mill rates for Trochu Recreation, School and Home for Aged be
shown separately on the tax notices
28 1995 Financial Statements
The 1995 financial statements, as prepared by the auditor, James
Ablett, Ablett Kolke, were reviewed.
Executive Committee recommends the auditor's report, balance
sheet, statement of revenue, expenditures and net surplus,
schedules 1 and 2 along with the Reeve's Report be published in
the newspaper
29 S H 836 Road Concerns
Mr Hoff expressed concerns regarding the poor road condition on
the portion of SH 836 from Carbon south at the Diede hill for
three miles Mr Jeffery reviewed the Secondary Road program-
SH 583 9miles & SH 837 9 miles for 1996 and funded 100% by AB
Transportation, SH 583 east 8 miles in 1997 and funded 100% by
AB Transportation, SH 806 & SH 841 in 1998 and funded 100% by
the M D Mr Hoff recommended the Road Committee look at this
portion of road
No recommendations were forthcoming from the Executive Committee
130 Weich Shop Lease
he current lease on the Weich Shop, to George Adams Tank Truck
ervice, expires on March 31/96 Mr Jeffery has been unable to
ontact Mr Adams but has been advised he may give the M D an
ffer for this building
Seep. k Da /►UM122M
Ic & .%
Executive Committee recommends this building be re- advertised
Ifor rent
31 Mar 12/96 Council Meeting Minutes
The minutes from the Mar 12/96 council meeting were reviewed and
Odited for publication in the newspaper
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Executive Committee recommends the edited version of the minutes
.be submitted to the newspaper for publication
The Executive Committee then adjourned - time 11 555 A.M.
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Je if4r Deak, Assistant Administrator
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