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Home My WebLink About1996-03-07 Council MinutesEXECUTIVE COMMITTEE REPORT - MARCH 7th, 1996 The Executive Committee of Richard M Vickery and Otto Hoff met on Thursday, March 7th, 1996 at the M D of Kneehill office in Three Hills, commencing at 9 00 A M Also present were John C Jeffery, Administrator and Jennifer Deak, Assistant Administrator, who recorded the minutes The following .items were reviewed. 1 Parkland Savings and Credit Union - Line of Credit Mr David Kovacs, Three Hills Branch Manager, Parkland Savings and Credit Union Ltd entered the meeting Mr. Kovacs presented he Overdraft Protection Agreement for the M D s line of credit iith this organization, as per M D of Kneehill Bylaw #1355 - 1996 Temporary Borrowing Bylaw with Parkland Savings and Credit Union Ltd Mr Hoff and Mr Jeffery executed these documents, authorizing the line of credit of $2 5 million Mr Kovacs left the meeting - time 9 05 A M 2 Gravel Source - M D of Starland Mr. Jeffery reported on a possible gravel source in the M.D of Starland The owner of a half section is willing to sell this land, an old gravel test on this land indicates a possible 120,000 yards of gravel The owner is asking $191,000 00 for this half section and is willing to bring in a backhoe to undertake, at his cost, further gravel testing on this land Executive Committee recommends the Public Works Superintendent further report on this gravel source and the possible purchase of this land be referred to Council 3 AB Municipal Financing Corp - Distribution of Surplus The AB Municipal Financing Corporation has approved the distribution of a $75 million rebate of interest to its shareholders based on their average year end balance of loans outstanding for the ten year period ending December 31, 1995 The M D of Kneehill's share of this rebate amounts to $55.00 Executive Committee recommends to accept and file 4 Drumheller R C M P Detachment - Thank you letter Staff Sergeant Ron H Wesner, Drumheller R C M P Detachment has sent a letter of thanks for the Rural Atlas and Directory of the M.D of Kneehill that was donated to his detachment Executive Committee recommends to accept and file 5 Town of Three Hills letter re AB Electoral Boundaries The town of Three Hills has forwarded a letter to the AB Electoral Boundaries Commission requesting they come to Three Hills so that their Council can make a presentation to them Executive Committee recommends to accept and file 1 r11 "�4p,10< /' odzj>eEs see. � 3..p.GecrhMr Al' l�- f:L1 L_J EXECUTIVE COMMITTEE REPORT — MARCH 7th, 1996 6 1995 Salaried Staff overtime In response to Council's request at the February 28/96 council meeting, Mr Jeffery has prepared a report detailing the overtime paid to salaried staff in 1995 A total of $31,284 01 has been paid to salaried public works staff for regular overtime - their ninth hour worked each day and a total of $29,115 91 has been paid out in other overtime The balance of employee overtime has been taken as time in lieu A copy ofP'� °° this report has been placed in each councillor's basket Executive Committee recommends to accept and file 7 Kevin Haller Celebrity Golf Tournament The fifth annual Kevin Haller Celebrity Golf Tournament for S T A R S and the Three Hills Emergency Services will be held June 28 & 29/96 Ms Sandra Huisman, Chairperson of the Kevin Haller Golf Tournament, is requesting sponsors for this event in the following areas- Sponsor a hole $350 00; Sponsor a celebrity layer $100 00 minimum, Purchase a golf ticket $100 00 minimum; onate an auction item or Financial donation Executive Committee recommends the M D Sponsor a hole for $350 00 or Sponsor a celebrity player for $100 00 8 Public Library Review Committee kB Community Development has prepared a report Redefining Roles and Responsibilities Government's Response to the Public Library Review Report Executive Committee recommends to accept and file 9 County of Mountain View letter to Stettler re planning The County of Mountain View has written a letter to the County of Stettler acknowledging their planning contract award to Parkland and outlining their intent to provide planning services to municipalities as required only and on a cost recovery basis Executive Committee recommend to accept and file 10 AB Community Development letter re- Recreation Grants Mr Gary Mar, Minister of Community Development, has advised the Municipal Recreation /Tourism Areas program will be reduced over the next three years and eliminated by March 31/98 Executive Committee recommend to accept and file 11 Ground Ambulance Services Task Force Ms Judy Gordon, MLA, has forwarded a letter to clarify the terms of reference and accountability of this Task Force, which was appointed by the Health Minister to ensure the present and future ambulance and emergency health services initiatives support the health restructuring process 2 .gee p 1.,z MA,512s A6v1-,4,VA�** FCC F',a- F� F,u- N 7 [A EXECUTIVE COMMITTEE REPORT - MARCH 7th, 1996 Executive Committee recommend to accept and file 12 Statistic Canada letter re 1996 Census The next census of Canada will take place on Tuesday, May 14/96 An order form for posters encouraging people to complete the census questionnaires has been enclosed Executive Committee recommends to accept and file 13 City of Drumheller 9 -1 -1 Planning Committee The city of Drumheller has extended an invitation to attend a 9 -1 -1 meeting on Wednesday, March 13/96 at 1.00 P M at city hall, Drumheller A presentation will be made on the service available and background of the 9 -1 -1 service in Calgary Mrs Marylea Lowen, the M D 9 -1 -1 representative, has been given a copy of this memorandum Executive Committee recommends to accept and await a further report from Mrs Lowen 14 AB Government Questionnaire - Straight Talk Clear Choices Premier Ralph Klein and his government have prepared a questionnaire regarding the choices available for the extra dollars that may become available as the government continues on its fiscal plan Executive Committee recommends extra dollars be used to pay down Alberta's net debt, top priority programs should be health, education, expanding Alberta's economy and job opportunities and programs for children in need, agree with proposed tax reduction plan, agree with employment credit for low and middle income working families, agree to eliminate the temporary flat tax; agree to eliminate the temporary surtax, agree to base the Selective Tax Reduction on family .income, disagree to lower the province's property taxes, and disagree to reduce aviation and railway fuel taxes ese comments were telephoned into the government 15 A Thurn - missing tax notice At the Feb 27/96 council meeting, Mr Hoff reported Mr Alfred Thurn had contacted him regarding his tax notice Mr Thurn had moved from Carbon to Chestermere, did not receive his tax notice for 1995 and has not paid these taxes which now include penalties The office has looked into this matter and report Mr Thurn telephoned on February 26/96 to advise of his new address �P.�o�/iwd�GS F.� COaYO< Executive Committee recommends a letter be sent to Mr Thurn LL -7�Fie + advising the penalties on his 1995 taxes will not be cancelled and that this balance will remain unchanged until the 1996 penalty date of September 1/96 16 AB Social Services Grant to the KCRB 3 EXECUTIVE COMMITTEE REPORT - MARCH 7th, 1996 The 1996 grant application from AB Social Services to the Kneehill Community Resource Board (KCRB) has been received The amount of this grant is $27,000 00, based on a percentage of the 1996 KCRB budget Executive Committee recommends this grant application be signed and processed ` MWIeOs cc K�e6 17 Wawanesa Insurance Claim Wawanesa Insurance has advised their client, Mr Steve English, was .involved in a motor vehicle accident at the intersection of Range Road 25 -0 and Township Road 35 -0 on February 26/96 This is a T intersection and the company is claiming there was no ign indication and under these circumstances are claiming Liability from the M D Upon investigation, it has been etermined there is an advance sign on an angle - the sign has een hit by something and is partially down and there is no T ign at the intersection This claim has been forwarded to ubilee Insurance xecuti.ve Committee recommends to accept and file pending further information 18 Town of Three Hills memo re. Airport Commission The town of Three Hills has advised a motion has been passed by their council that the town not object to the Airport Commission agreeing to provide Mr Gary Weigum with a 30 ft access right of way along the north boundary of the airport property ,410-2111 m,AUVA -5 Executive Committee recommends to accept and file and a copy of this information be given to Messrs Wagstaff and Hanger 19 Trochu & District Recreation Board Request The Fairgrounds Subcommittee of the Trochu & District Recreation Board has requested the M D donate another 50 -60 yards of screenings for the ball diamond and roadway improvement In the fall of 1994 the M D donated 50 yards of screenings to the Trochu Fairgrounds Improvement Project and these screenings were used in the installation of the playground This request will complete this improvement project Executive Committee recommends the M D donate 50 -60 yards of screenings for this improvement project and further that the e�Pli1c`G.� Public Works Superintendent determine which pit these screenings shall be taken from and that the Fairgrounds Subcommittee be responsible for arranging for the hauling of these screenings 20 Sale of Alberta Road Management Alberta Road Management has announced the sale of Alberta Road Management Dust Control division to Western Road Management Mr Lorne Read will be the General Manager of Western Road Management Executive Committee recommends to accept and a copy of this p letter be given to the Public Works Superintendent G� 4 k r I 1 i .Q EXECUTIVE COMMITTEE REPORT - MARCH 7th, 1996 21 Three Hills Airport - Transfer of Stewardship In keeping with AB Transportation and Utilities policy to turn operation and maintenance of community airports over to local authorities, the department has forwarded a letter of understanding of terms to be signed by the local jurisdiction Executive Committee recommends this letter be signed 22 Equity Water - PFRA Grant Reconciliation We have already received $100,000 00 grant from PFRA towards the Equity project and are eligible for a further $65,000 00 Based on eligible shareable costs, we are only entitled to a further $61,195 79 of this $65,000 00 grant A total of $10 626 02 has been claimed for Paul Ehmann and Alex Cunningham's time on this project An administration fee of $10,731 20 would have to be claimed to be eligible for the $3,804 21 left of this grant monies Executive Committee recommend no administration charge be claimed against this project and the grant entitlement remain at $61,195 79 23 Letter town of Trochu re. fire truck purchase The town of Trochu has authorized the purchase of a new fire truck and approved Mr Lawrence Hogg, Trochu and District Fire Chief to proceed with this purchase Mr Jeffery noted the M D had already approved this purchase Executive Committee recommends to accept and file and this amount be included in the 1996 M D budget 124 AAMD &C Electronic Bulletin Board Service The AAMD &C has announced the availability of its new Electronic Bulletin Board Service, designed to enhance the speed and responsiveness of communications between the association and its members. Information to be included on the Bulletin Board will include sample policies, bylaws, position papers, member advertisements, current events, contact .information, E -mail and Municipal News Highlights s G, w 4-f v See, p,2 of I�'J „ap7,�s Executive Committee recommend Mrs Deak look into this matter and ascertain costs, etc and if feasible proceed to be connected to this Bulletin Board 25 Canada Day Grant Application The Canada Day Committee of Ontario has forwarded two application forms - one for a community based celebration and the other for the Canada Day Youth Award Executive Committee recommends to accept and file lr_1�11_ 26 Assessment and Taxation - Oil and Gas Surface Rights Lease 5 N r L H EXECUTIVE COMMITTEE REPORT — MARCH 7th, 1996 AB Municipal Affairs has reviewed the issue of assessment and taxation of surface leases of oil and gas wells Under the MGA, surface rights leases forming the site of oil and gas wells became assessable on the basis of market value and taxable to the landowner After reviewing this issue, an amendment to the MGA will be made that make the lease sites assessable and taxable directly to the leasee as linear property AB Municipal Affairs will become responsible for the assessment and this change will be effective for the 1996 taxation year Executive Committee recommend to accept and file and a copies of this information be given to Mr Ed Dunay, the assessor, and all councillors 27 Kneehill Community Resource Board - Jan 18/96 Minutes &erao, 4" Gawei s I�7, av >ss The Jan 18/96 KCRB minutes were reviewed and it was noted no written documentation has been received regarding the Early Intervention Funding Executive Committee recommend to accept and file r!4-,.0 28 Feb 27/96 Council Meeting Minutes 'the minutes from the Feb 27/96 council meeting were reviewed and edited for publication in the newspaper Executive Committee recommends the edited version of the minutes be submitted to the newspaper for publication,= he Executive Committee then adjourned - time 10 05 A M n J ennifer D e,As?sis n istrator i 4