HomeMy WebLinkAbout1996-03-12 Council Minutes•
•
AGENDA - COUNCIL MEETING MARCH 12th, 1996
1 Approval of Agenda
2 Approval of Minutes
3 J C Jeffery Report
4 Executive Committee Report
5. Accounts Payable
'APPOINTMENTS.
9.00 A M Lonnie McCook
'TABLED ITEMS
6
7
8
9
10
11
Bylaw to establish a Municipal Disaster Services Agency
AB Summer Games Bid Committee
Recreational Capital Expenditures
Fines Revenue Allotment Survey
1996 Divisional Meeting Report
Joint Bylaw Enforcement Officer - Notice of Motion
TRANSPORTATION.
12 Public Works Superintendent Report
13 Schmautz Pit
I- VATL'D TT
14 Acme Fire Meeting Report
15 Village of Linden - 1996 Joint Service Agreements
16 Wimborne Property - Offers to purchase Lots 9 -12, Blk 1,
7015EF, Wimborne
17 Linden Rubble Pit
18 AB Electoral Boundaries Commission - 2nd draft
LATE ITEMS.
COUNCIL MEETING MARCH 12th, 1996
A regular meeting of council was held in the M D of
Kneehill office, 232 Main Street, Three Hills, Alberta, on
Tuesday, March 12th, 1996, commencing at 8 30 A M
. 'The following were present for the meeting
Reeve Richard A Marz Division Four
Councillors.
•
•
H
Marylea
Lowen
Division
One
Otto Hoff
Division
Two
Robert
E Boake
Division
Three
James M
Hanger
Division
Five
Richard
M. Vickery
Division
Six
M Glen
Wagstaff
Division
Seven
Municipal Administrator-
John C Jeffery
enni.fer Deak, Assistant Administrator, was present and
ecorded the minutes
eve Marz called the meeting to order at 8 30 A M
ests were made to add the following items to the agenda.
19 Budget Report
20 Linden West Road
21 J C Jeffery Assortment
and 10 30 A M appointment with the village of Acme
r Vickery moved approval of the agenda with the above
noted additions
CARRIED
Mr Hoff moved approval of the February 27/96 minutes
II CARRIED
Mr Jeffery's report was presented with the addition the
,1995 financial statements are completed and a $1.1 million
leserve has been set up and $63,142 52 recorded as the 1995
urplus Approval to set up this reserve and declare this
urplus had been received from the majority of councillors
ia telephone The auditor will be completing the
'financial statements reflecting this surplus and reserve
Boake moved to approve Mr Jeffery's report.
CARRIED
;he Executive Committee report was reviewed Under item
1 #2, Gravel Source - M D of Starland, it was noted the M.D.
would have to obtain permission from Starland prior to
centering into any agreements regarding the possible
urchase of gravel on lands located in this jurisdiction
nder report item #6, 1995 Salaried Staff Overtime, Mr
arz requested this information be kept on file and
available when determining salary and wage increases
effective July 1/96 Council also requested administration
have any recommendations regarding salaries, permanent
staff increases, etc available for council prior to June
�/96
Under report item #7, Kevin Haller Celebrity Golf
Tournament, concerns were raised about the implications for
future commitments if the M D sponsored this event It
was also noted the M.D. had already donated to S T A R S ,
a co recipient of the net proceeds from this event
1
:h -7L1
F." 1 • 1 0,1 Q
APPROVAL OF AGENDA
F.11 � 01,11TAWCgru 101
!4I:1! 1
1995 FINANCIAL STATEMENTS
RESERVES & SLIRPLEIS
"',11 ' 11011 1
GRAVEL SOLF CE STARLA D
see PAs"3 *p•seFM,uarc
SALARIED STAFF OVBZTINE
PFPn T
KEVIN HALIFR GOLF TI
COUNCIL MEETING MARCH 12th, 1996
nder report item #13, City of Drumheller 9 -1 -1 Planning
;Committee, Mrs Lowen reported she was attending the 9 -1 -1
i1neetings and expressing the M D 's interests in this
1�*ssue
nder report .item #18, Town of Three Hills memo re Airport
Commission, Mr Vickery suggested to Mr. Wagstaff and Mr
�r anger, the councillor members on this Commission, the
ieport Commission consider providing a 32 ft (two rod
idth) right of way to Mr Gary Weigum instead of 30 ft
nder report .item #23, Letter town of Trochu re- fire truck
purchase, Mr Marz recommended the M D Fire Committee be
involved with the specifications for any fire truck
urchase and the approval of this purchase A discussion
ollowed on the possible liability resulting from firemen
ttending fires when not fully attired in their
firefighting gear It was noted some of the firefighters
re rural residents and when a fire call is received these
ural firefighters usually travel straight to the fire
cene and do not travel into town to get changed into their
ire gear It was agreed common sense must prevail in
hese situations
Mr Marz moved the Fire Committee of the M D and the Fire
ommittee from the urban centre, or a member from each
ommittee, be involved in all aspects of the purchasing of
, oint fire vehicles, including the official delivery of
ame
CARRIED
t was agreed emphasis should be made to make the public
ware these purchases are joint purchases and, if possible,
he Fire Committees from both jurisdictions be available
for any public exposure or news reporting of these events
Mr Boake moved to approve the Executive Committee report,
with the exception of report item #7, Kevin Haller
Celebrity Golf Tournament, that this recommendation be
excluded and the M D not participate in sponsoring this
event, and also to have the minutes reflect the amendments
regarding the assessment and taxation of oil and gas
surface rights, as outlined in item #26 of this report
CARRIED
Executive Committee item #26 reports Alberta Municipal
Affairs has reviewed the issues of assessment and taxation
of surface leases of oil and gas wells Under the
Municipal Government Act, surface rights leases forming the
site of oil and gas wells became assessable on the basis of
market value and taxable to the landowner AB Municipal
Affairs has advised, after reviewing this issue, an
amendment to the Municipal Government Act will be made that
make the lease sites assessable and taxable directly to the
lessee as linear property AB Municipal Affairs will
become responsible for the assessment and this change will
be effective for the 1996 taxation year In other words,
the assessment and taxation of these lease sites will be
charged to the oil and gas companies who lease the sites
Mr Wagstaff moved to approve the accounts presented for
Payment to -day, subject to review by the Finance Committee
bf Mrs Lowen and Messrs Marz, Hoff and Vickery
CARRIED
Mr Jeffery reviewed the fax received from Linden regarding
the proposed combination of Linden and Acme Fire
Departments, rough draft, the Mar 6/96 Acme fire meeting
and recommendations form the M D Fire Committee, and the
Mar 12/96 letter faxed from the village of Acme regarding
the Linden proposal
2
9-1 -1 PLANNING COW.
"� 7/7 77=7
THREE HILLS M YO RE
AIRPORT C(M4ISSION
TROCHU FIRE TRUD( PURCHASE
FIRE CAPITAL JOINT PURCHASE
& FIRE COMM. APPROVAL OF
SAME
7 % � " of �RoGr+a
/au. �2GP Ir
MI'm 1
91.
AB MUNICIPAL AFFAIRS WA
ANF304INT RE OIL & GAS
SURFACE LEASES
ACM ULI M FIRF DFP'T
j
11
•
6M
v
COUNCIL MEETING MARCH 12th, 1996
'The fax from Linden outlines the area, infrastructure,
funding and expenses of a combined Linden /Acme fire
.department This proposal includes the current fire
(boundaries be increased on the south east portion and
(Zextended to the north, Acme would respond to the southern
ortion of the fire area and Linden respond to the northern
�Portion, the fire departments would become one body with
;one fire chief, all calls would be dispatched as one
,department, equipment would be transferred between sites as
!needed to bring Acme up to the levels they need to cover
'their prospective area, training would be held as needed
;Proposed funding is to go 50% M D funding and have Acme
;and Linden reach an agreement on the remaining 50 %, propose
;the M D purchase the village of Linden portion of the
water truck and it be owned by the M D and stationed at
;the Linden fire hall with all upkeep expenses to be the
,responsibility of the M D , Acme's pumper truck will expire
from service in 1999 and it is proposed the M D will cover
50% of the replacement cost and the villages the remaining
�i
n accordance to their agreement
'The Mar 12/96 letter from Acme clarifies and restates the
'village of Acme s position regarding a combined service
:This letter states Acme is not interested in combining the
:two fire departments under the head of one fire chief; the
',Acme /Linden fire district will remain unchanged, automatic
!mutual aid with Linden and once on site, Linden to become
in control of the situation, commencing April 1/96 Acme's
',fire department will be dispatched by the Kneehill Fire and
;Ambulance dispatch under one common telephone number,
compensation of $12 - 15,000 00 per annum for two years to
be paid by the M D to Acme as compensation for the 18
years of fire service provided by Acme to rural ratepayers,
a joint service agreement to be entered, after this two
year compensation period, for 50/50 joint sharing; rural
'residents to be invited to volunteer for the Acme Fire
department
1 discussion followed on the Linden's proposal, Acme's
letter and the Fire Committee's recommendations. It was
noted the rural residents of this fire area have adequate
fire protection, Linden fire department covers the rural
area and the M D. currently pays 75% of Linden's fire
costs, the need for an economies of scale - it is not
necessary to put a rural fire department in every urban
centre and if the M D pays for two fire departments in one
;fire area the rest of the M D ratepayers would be
S
ubsidizing this area
In reviewing Acme s letter and position, the following
comments were made and position agreed upon by council-
1 1 third point - automatic mutual aid- it was agreed
further clarification was required regarding the
protocol in situations requiring mutual aid
2 dispatching - this is to be set up through the
i Kneehill Ambulance for the whole area and is a direct
benefit to Acme as the M D pays 76% of the
requisition to the Kneehill Ambulance
3 compensation - Acme has to accept responsibility for
responding to rural fires Acme knew Linden was the
rural fire department for the area It appears Acme
violated its own bylaw by travelling outside the
village limits to attend rural fires Mrs Lowen
requested the Fire Committee's recommendation to pay
compensation be deleted Council agreed no
compensation should be payable to Acme for attending
rural fire calls.
4 joint service agreement - it was noted the joint
service proposal for 50/50 sharing of fire costs was
offered to Acme last June It was agreed if this
3
I, 2 W.11 IN lu 1►1
VIL1AGE OF ACNE LETTER
R
RE JOINT FIRE DEP'T
M_D RESPONSE TO ACNE'S
LETTER RE JOINT FIRE
DEP'T
AUTOMATIC M RW- AID
DISPATCHING
rMl a �1►►: 1 1.►
JOINT SERVICE A/G
i
0
U
L
COUNCIL MEETING MARCH 12th
offer is not accepted by June 30/96 t
withdrawn
Council next reviewed the fire protectic
municipality
A short recess was held from 10.00 A M unt
Mrs Jane Allan and Mr Bert Jackson, coura- - - - - . --11L
village of Acme, entered the meeting when it continued
Mr Marz welcomed these representatives from Acme
introductions were made
and
;The Mar 12/96 Acme letter was reviewed with these
Irepresentat.ives and the following comments were made by
!Acme -
The village has contracted Mr Keith Martin as the Acme
!Fire Chief, the Deputy Fire Chief is home based Since
;contracting Mr Martin's services the fire department
iMembership has increased from three members to eight
members The village is very pleased with Mr Martin's
;services
automatic mutual aid means requested by Fire Chief All
fires will be dispatched by the Kneehill Fire and
Ambulance, using one telephone number (546 3777) Acme
will respond to mutual aid and the other jurisdiction will
take over when it arrives on the scene It will cost Acme
'$5 - 600 00 to transfer to this dispatch; costs are for
boards, relays and advertising
- rural residents expect Acme to respond to rural fires
- the village has letters from the M D advising the
village not to bill the M D nor its ratepayers for rural
fires calls that Acme responded to
- Linden s proposal was prepared by their fire department
and does not reflect Acme's position
- Acme currently has only urban fire volunteers, it has
never restricted its department to only urban residents and
would welcome rural residents Radios would be required
for rural volunteers
Mr Marz reviewed council s position regarding Acme's
letter - the decision not to pay compensation; the June
20/96 closing date for the 50/50 joint services offer, the
fire protection areas and the area covered by Linden Mr
Jeffery noted the M D levies one rate for fire protection,
taxes are collected for fire protection from power and
pipelines whose contributions help to make fire protection
affordable to the ratepayers
A review of the Linden fire proposal was made and the
following comments were provided by Acme.
- Acme is happy with its own fire chief and does not want
one point chief
- Acme's fire truck is smaller than Linden's Considering
the size of Acme's department it is felt the department is
well equipped
- Linden has an excellent fire department
- Acme's fire truck will need replacing in a couple of
years
- Acme does not have a rescue /water truck
- Acme's philosophy is for "adequate" equipment, does not
want "cadillac" version
- Acme and Linden fire volunteers do some of their training
together The two centres have a good relationship
Additional comments from the M D
• - the M D has a water truck at
Linden's water truck was
olunteers, sold to the M D
icenses and insures the vehicle
4
MRS ALLAN & MR JACKSON l
INTO MEETING
ACNE'S CDNNTS RE
JOINT FIRE DEPT
M.D 'S POSITION
RECAPPED
ACME'S COR4 TS TO
LINDEN'S JOINT FIRE
DEPT PROPOSAL
council included.
the Acme shop ADDITIONAL COMI]VTS
possibly purchased by the BY M.D
for $1.00 and the M D
•
6
0 a
COUNCIL MEETING MARCH 12th, 1996
Mr Marz noted there was common ground for all concerned
parties with the proposals presented by Acme and Linden
and this was a good starting point for negotiations and for
a continuity of communications Mr Marz further stated he
felt nothing could be resolved by involving the press in
these negotiations as much misinformation was reported by
these sources
A discussion followed on future regionalization, the joint
sharing and purchasing of existing department equipment
should an agreement be made, the possibility of extending
the service life of the Acme truck if the departments
joined and the Acme truck could be designated as a back up
!truck It was agreed a meeting of Linden, Acme and the
M D would be required to further discuss these issues
Mr Jackson noted his preference would be to have the
entire councils of each jurisdiction meet and discuss these
issues
Mr Marz inquired about Acme's intent on other point
services Mr Jackson noted there are some new councillors
on the Acme council now and the door for negotiations is
never closed Mrs. Allan noted their meeting request for
to -day was only to discuss fire joint services and neither
she nor Mr Jackson were prepared to discuss other joint
services Mr Marz noted he respected this position and
agreed to only discuss fire joint services, adding he felt
it was in the best interests of all parties to address
these issues with an open mind
It was agreed by all parties to have their administration
schedule a meeting with the councils of Acme, Linden and
the M D to further discuss the fire joint services A
tentative date of Thursday, April 4/96 at 7.00 P M in
Linden was agreed upon by those present
Mr Marz thanked Mrs Allan and Mr Jackson for meeting
with council to discuss these issues and extended an
invitation to them to join council for lunch Mrs Allan
thanked council for scheduling the meeting at such short
notice and regretfully declined the luncheon invitation
Mrs Allan and Mr Jackson left the meeting - time 11.40
A M
Mrs Lowen moved a joint fire meeting be arranged for Acme,
Linden and the M D of Kneehill
CARRIED
Mr Jeffery read a letter, dated Feb 27/96, from the
village of Linden regarding point service agreements The
village's position is that any requisition for essential
services (health, education, ambulance and seniors'
housing) should be on an equalized assessment basis;
recreation should not be addressed at the same time as
essential services, Linden has been fiscally responsible
and has not built recreation facilities it cannot afford,
the M D 's suggestion for a contribution of $11,516 44
towards recreation in other communities in the M D is not
acceptable and not realistic; each jurisdiction has
different needs and Linden is operating under different
moral and financial constraints than other jurisdictions;
Linden would be pleased to meet with the M D to further
discuss this position
A discussion followed on the decrease in the senior housing
requisition this year and the possible increase in the
requisition in future years to accommodate the baby
boomers It was also noted Linden s position regarding
recreation could be argued by any jurisdiction Mr
Vickery noted the closures of grain elevators and the
railways would result in increased infrastructure expenses
5
ACNE LINDEN JOINT
FIRE DEP'T DISCUSSION
POSITION ON OTHER JOINT
SERVICES - ACNE
AGREEMENT TO HAVE JOINT
ACNE LINDEN M.D MEETING
MRS ALLAN & MR JACKSON
OUT OF NFFTTW
APPROVAL TO ARRANGE FOR
JOTNT MFFTTNr,
LETTER FROM VILLAGE OF
LINDEN RE JOINT SERVICES
POSITION
COUNCIL MEETING MARCH 12th, 1996
and no one is contributing to the costs the M D will incur
to maintain roads It was agreed the benefits of
agricultural business was felt in the urban centres where
the rural residents go to make their purchases
• Mr Vickery moved a letter be sent to the village of Linden
acknowledging their Feb 27/96 letter stating their joint
services position and further this letter state the M D of
Kneehill council does not see any reason to meet with the
i.11age of Linden as Linden s letter indicates the village
does not agree with the joint services principles it
riginally set
CARRIED
,it was agreed this letter be prepared, approved by the
Executive Committee, and signed by the Reeve
The meeting then recessed for lunch from 11:50 A.M until
1 00 P M
Mr Lonnie McCook, Public Works Superintendent, was present
when the meeting continued.
Mr McCook presented the Public Works Superintendent
report. Under report item #3, council requested Mr
• Jeffery contact Mr Ross Rawlusyk, Administrator, M D of
Starland, regarding the possible gravel source in Starland
and the M D 's interest in same
Under report item #5, Mr Hoff volunteered to purchase a
gift, as per policy 7 -11, and get a plaque made
acknowledging the service of Ms Sandy Weir, gravel truck
driver, who has left the M D after fifteen and a half
years of service
L-7m
Mr Marz requested Mrs Deak look into the records,
ascertain the policy in place when Mr Bruce Hastie,
Councillor, retired in 1989 and get copies of the
documentation concerning his retirement gift and forward
'same with a letter to Mr Hastie Mr Marz noted he was
part of the committee that purchased a gift of a limited
edition wildlife collection for Mr Hastie
Mrs Lowen moved Mr Hoff be authorized to purchase a gift
,for Ms Weir, as per policy, have a plaque made
',acknowledging Ms Weir's service and a letter be sent to
Ms Weir acknowledging her years of service to the M D and
expressing best wishes to her in her future endeavours
CARRIED
Mr Wagstaff moved to approve the Public Works
Superintendent Report
CARRIED
A date of Tuesday, March 19/96, after the Municipal
Planning Commission meeting, was scheduled for a Road
Committee meeting
Mr Jeffery reported interest had been received from two
ratepayers, Mr Kientz and Mr Moore, regarding the
possible rental and /or purchase of the Schmautz Pit lands,
located in the south half 20- 32 -26 -W4 It was also
jreported Mr Don Kimmel had expressed an interest in these
lands Mr Jeffery noted the Jan 23/96 motion of council
was to subdivide approximately forty acres out of this
parcel for future use as a rubble pit and the balance of
lands to be sold, by public auction, with a reserve bid to
be determined and based upon the advice of an independent
lappraiser Mr McCook reported a letter had been sent to
Mr Robin Arthurs, surveyor, requesting this survey Mr
McCook noted he would contact Mr. Arthurs and try to have
him complete this survey this week
R
A RSPONSE TO LINDEN'S LETTER
RE JOINT SERVICES POSITIO
rrat 'OCAF7,co Go>
/•J c1,6 47/- r
LUSH RECESS
MR. MCCOOK INTO NESTING
PWS REPORT
STARLAND GRAVEL SOURCE
GIFT FOR SANDY WEIR
REQUEST FOR INFORMATION
RE BRUCE HASTIE RETIREMENT
GIFT
Pvy N ,14 Fay A-79",
APPROVAL TO RURQASE GIFT
FOR SANDY WEIR
cL
WAD COW. MEETING DATE SET
SCHMgJTZ PIT
S 112-216:3-2-2&-W
INTEREST IN LENSING/
PURCFV\SING
LE7�,�s c:�r % IG,Hrcc
K,o�>z � ir7o�AE
.�- Ee,N.2, p l�k.evnlav>6.�
•
•
•
COUNCIL MEETING MARCH 12th, 1996
Mr Hanger moved to accept and file this information
CARRIED
Mr Vickery inquired if the steamer machine had been
operating Mr McCook noted this equipment had been
operating for the past two days
Mr Jeffery
distributed the Dec 31/95 Budget Comparison
Report, Final
Closing, noting
the over /under revenues and
DEC 31/95 BUDGET COMP
expenditures
that made up the
$63,142 52 surplus for the
REPORT FINAL CLOSING
year
Mr. Vickery moved to accept the
Dec 31/95 Budget Comparison
APPROVAL OF BUDGET
Report, Final
Closing
COMPARISON REPORT
CARRIED
'A discussion followed on the feasibility, in view of the
M D 's reserves, of contracting the Linden West project
this year Mr McCook noted the project would entail one
mile of construction and two miles of base and would
linvolve three bridge files. It was noted, as previously
mentioned, the M D. could be looking at major expenditures
on road infrastructures with the closures of the grain
,elevators and railways It was also noted the M D would
be contracting the Buffalo Jump Road project this year
!Mr McCook estimated the Buffalo Jump Project, a six mile
;project, would cost approximately $650 - 700,000 00 In
!response to questions about the cost of the Linden West
!project, Mr McCook noted the bridge /pipe .installation
,would be approximately $250 - 300,000 00 plus construction
;costs for a total project estimate of $500,000 00 Mr
:Marz inquired if council was interested in adding another
;project to the road program this year, providing there were
funds in the budget and basing this project on a contract
basis Council agreed it was interested in another
project, based on the conditions listed by Mr Marz. Mr
Marz next inquired what council considered its priority
project The consensus of council was the Linden West
project
Mr Jeffery noted 1996 was a general assessment year and it
had been the practice of council to set the mill rate as to
.levy the same municipal taxes as in the previous year Mr.
Marz noted council was aware of this practice and was
agreeable to undertaking this practice this year
It was agreed to ascertain the costs for either a bridge or
pipe on this project and re- evaluate the project when these
Costs are known It was also agreed a pipe would be
Council's preference at the Dafoe bridge location
Mr Wagstaff moved the Public Works Superintendent prepare
4 preliminary estimate for the Linden West project
including all available options for the bridges
CARRIED
h discussion followed on the tender for this project being
an open invitational tender and the costs of contracting a
Small project compared to a large project
Mr Marz left the meeting - time 1 45 P M and Mr. Hoff
took over as Chairperson
Mr Wagstaff reported on the Airport Commission meeting and
the request, by the Commission, to have the M.D workforce
• undertake the parallel taxiway project at the airport, an
approximate two week project Mr Wagstaff noted he had
i advised the Commission the M D workforce schedule was
ommitted and could not undertake this request at this
ime Council concurred with Mr Wagstaff's comments
7
LINDEN WEST PROJECT
FEASIBILITY TO UNDERTAKE
DIRK IN 1996
REQUEST FOR ESTIMATES I
FOR LINDEN WEST PROJECT
-3, n��n 7Pq)i
c/6
MR MIRZ OUT OF MEETING
AIRPORT COW. METING
REPORT & REQUEST FOR
WORK
CG �i.c�ok1
COUNCIL MEETING MARCH 12th, 1996
Mr McCook left the meeting - time 1.47 P M
Mr Jeffery presented Bylaw #1356, this being the bylaw to
establish a municipal disaster service agency and repeal,
in its entirety Bylaw 1331 and Bylaw 1347, the previous
bylaws regarding municipal disaster service agencies Bylaw
#1356 conforms with recent legislated changes; the Disaster
Services Act now supersedes the Public Safety Services Act
Mr Boake moved first reading to Bylaw #1356, this being
the bylaw of the M D of Kneehill to establish a Municipal
Disaster Service Agency and rescind Bylaw #1331 and Bylaw
#1347
CARRIED
Mr Vickery moved second reading to this bylaw
CARRIED
Mr Hanger moved third reading be given to this bylaw at
this time
CARRIED UNANIMOUSLY
Mrs. Lowen moved third reading to Bylaw #1356
CARRIED
A request was made to provide each councillor with a copy
of this bylaw
Mr Marz re- entered the meeting - time 1 50 P M and
assumed the chair from Mr Hoff
MM11 1 1
BYLAW #1356 MUNICIPAL
DISASTER SERVICE AGENCY
MR KNE BACK INTO MEETING
Mr Jeffery read a letter from the Alberta Senior Summer
Games Bid Committee requesting a letter of support and a AB SENIOR SLKI R CANES
volunteer commitment for the committee's bid to host the BID COMM. REQUESTS_
1998 AB Senior Summer Games A discussion followed on the
possibility of offering the camping facilities at Keiver s
Lake It was agreed to add this item to the agenda for the cz-
Mar 26/96 meeting scheduled with the town of Three Hills
Mr Hanger moved to table this request from the Alberta AB SEN SUMMER LAMES BID
Senior Summer Games Bid Committee until the first council TABLED
meeting in April _ REQJEST
CARRIED
Mr Jeffery reviewed the Feb 13/96 motion approving the
first draft of the M D s proposal regarding capital
funding of recreational joint services This motion is
that the M D will share the non grantable portion of the
recreational facilities (pool and Arena) from this date
forward (date to be inserted when draft finalized), on a
total population per capita basis less a percentage (to be
determined) for an allowance for the economic benefit which
accrues to the urban jurisdiction in which this facility is
located, under the following conditions-
1 Both rural and urban jurisdictions must approve the
capital expenditure, in writing, 'before" any construction
takes place If a jurisdiction proceeds without this
approval, then the capital facility becomes the sole
responsibility of the approving jurisdiction, which
proceeded without the other jurisdiction's approval This
responsibility includes capital funding and future
operational costs
2 The urban jurisdictions shall agree, in writing, to
fund senior housing and ambulance requisitions, on a per
capita basis, and apply to the Minister of Municipal
Affairs, in the case of senior housing, to allow this
funding on a per capita basis Also, the urban
jurisdictions shall re -draft the ambulance agreement to
reflect this requisition be calculated on a per capita
basis and further the urban jurisdictions agree to rescind
CAPITAL FUNDING OF REC
.InTNT SFRVTM
COUNCIL MEETING MARCH 12th, 1996
all previous agreements regarding ambulance and senior
housing funding arrangements
A discussion followed on this approved draft position and
possible inclusion of a plebiscite to determine capital
expenditures It was agreed the M D 's philosophy was that
an economic benefit was realized by the urban centre having
these facilities It was agreed the urban centres should
be determining the value and percentage of this economic
benefit
Mr Vickery
moved the M D adopt
this first draft
proposal
of recreational
capital funding,
as unanimously
approved
Feb 13/96,
with the inclusion of
"either jurisdiction may
wish to
hold a plebiscite
to determine
capital
expenditures ", as its policy for recreational
capital
funding and
this item be included on the agenda
for the
March 26/96
meeting with the town
of Three Hills
CARRIED UNANIMOUSLY
Mr Jeffery noted the M D had already taken a position on
funding recreation operating expenses and a letter had been
sent to all the towns and villages regarding the M D 's
distribution formula It was agreed this distribution
formula could be added to the Mar 26/96 meeting agenda with
Three Hills
Mr Jeffery reported on the results from the survey sent to
surrounding municipalities regarding fine revenues The
survey indicates no municipalities share their fine
revenues with urban centres Some municipalities reported
occasional contributions to the policing services for such
things as computer purchases
Mr Jeffery also reported the AAMD &C has requested comments
from its members regarding policing issues A discussion
followed on urban centres over 1500 in population
contributing to policing whereas smaller urban centres do
not contribute to policing services. A discussion ensued
on the possible sharing of the municipal fine revenue with
the urban jurisdictions and the problems involved in
allocation when there are several police detachments within
the municipal boundaries A request was made to have Mr
Jeffery obtain information from the R C M P detachments in
the Kneehill area regarding police boundaries
Mrs Lowen moved to table this matter until more
information is received
CARRIED
The recent divisional meetings were reviewed Mr Marz,
who had previously reported on the Div 4 & 5 meeting,
noted the ratepayers present at this meeting expressed more
willingness to pay for capital recreation as had the
ratepayers present at the previous year's meeting
A discussion followed on the attendance at these divisional
meeting of urban councillors It was noted the urban
jurisdictions had been afforded the opportunity to approach
and meet with council to discuss various issues and the
purpose of the divisional meetings was for the M D
councillors to meet, discuss issues and receive input from
their ratepayers
Mrs Lowen expressed concerns that the divisional meetings
were to obtain input from ratepayers and not to express
personal councillor opinions; all councillors should be
supporting council's position on issues, whether they
agreed or not to the approved motion on these issues A
discussion followed on the role of the councillor at these
meetings, the councillor should research issues, present
the issues, show leadership and, if required, state why
9
CAPITAL RECREATIONAL
JOINT SERVICES
APPROVAL OF M.D 'S POSITION
ON RE(2EAATIONAL CAPITAL
FUNDING OF JOINT SERVICES
'Io,or -/. 4, e-w-w-,-v,Gs
a woe Alac.r,�04
A .1BAaA
M.D POSITION ON REC?
OPERATING DPES
ALLOCATION FUND
/40D&V 7e s- 7GE��:r
FINE REVENL E SURVEY
RESIDTS
AWK REQUEST RE
POLICING SERVICES
REQUEST FOR INFORMATION
RE POLICE BOI�DARIES IN
M.D OF *FE]iILL
0 0
FINES REVENL E TABLED
;4-
1996 DIVISIONAL MEETINGS
REPORT
COUNCIL MEETING MARCH 12th, 1996
he /she voted on a particular issue and also include the
Treasons for the other side of the issue
Mr Wagstaff reviewed the Division 1, 2 & 3 meeting noting
those present were in favour of the 9 -1 -1, there was a lot
of discussion on joint services with 24 of those present
;opting to leave joint service agreements as is Mr
Wagstaff noted Mr Lawrence Neher expressed concerns
regarding water on a hill and that Mr Hoff had further
details Mr Wagstaff also reported concerns were
expressed about fence damages caused by graders snow
plowing roads
Mr Hoff reported Mr Allan Becker had expressed concerns
about the borrow pit and rocks left at the campsite on his
property when the Muchka project was undertaken last year
Seemly, not all the rocks were used for the culvert
installation and the remaining rocks covered up instead of
being hauled away
Mr Vickery left the meeting - time 2 20 P M
Mr Hoff moved the Road Committee investigate the Becker
campsite and rock problem
CARRIED
Mr Vickery re- entered the meeting - time 2.23 P M
Mr Wagstaff continued with his report, noting Mr Wendall
Hannah, councillor, village of Acme, had expressed an
interest in meeting with the M D to discuss joint services
A report on the Division 6 & 7 meeting was given by Mr
Vickery and Mr Wagstaff It was noted good support was
shown for the 9 -1 -1 system, 100% of those present were
opposed to the bylaw enforcement officer Other comments
received M D gravel trucks - dust problems, not slowing
down when vehicles passed them, broken windshields caused
from loose gravel Mr Vickery noted he had explained
about the meters in the gravel trucks that recorded speed
etc Mr Boake noted he had received a call from a lady
expressing thanks to the M D. gravel truck driver who
pulled over on the road to allow her to pass this truck
The report continued and it was noted Mr Bruce Hastie had
requested the M D give consideration to supporting the
Trochu library Mr. Angus Park had also expressed his
opinion that the M D should donate to the libraries as it
was recreation for some people A discussion followed on
the duplication of library services - a school and public
library in one urban centre when it could possibly be
amalgamated
Mr Vickery moved a letter be sent to the Golden Hills
Regional Division #15 inquiring as to their position and
intentions regarding the possible melding and /or
amalgamating of the school, public libraries and Marigold
library systems within the school system
CARRIED
The possibility of extending the Wimborne Road Project into
Division 7 and to Highway #21 was discussed, along with the
possibility of designating the Wimborne project as the
M D 's second priority (after the Linden West project) and
replacing the five mile Martin project, scheduled for 1997,
with the Wimborne project The Wimborne project, if
extended, would total ten miles with nine miles in Division
6 and one mile in Division 7
Mr. Vickery moved to
1997 road program and
this being a ten mile
10
delete the Martin
replace it with the
project (9 miles in
Project from the
Wimborne Project,
Division 6 and 1
Am I I I WILL
W HANNAH INDICATION
TO NEST RE JOINT SERVICES
DIV 6 & 7 MEETING REPORT
B HASTIE REQ UT RE
LIBRARY FUNDING
SGIOOL DIV RE LIBRARY
AMALGAM4TIONS
:114 a'.1�1 "1
MARTIN PROJECT TO BE
REPLACED BY WIM�O2NE
P�
^,s Ma+a 7. 631�'
,a
COUNCIL MEETING MARCH 12th, 1996
ile in Division 7) and further, Mr Vickery expressed his
willingness to forego a future rotation in the road program
in consideration of council s approval of this project
CARRIED
ITt was agreed if the M.D was in
'position to undertake this project
contract and, if so, not hold Mr
rotation on the road program
a financially viable
it could do so by
Vickery to missing a
Mr Marz presented his Feb 13/96 notice of motion regarding
the bylaw enforcement officer
Mr Marz moved that, whereas
unwillingness expressed by the
Divisional meetings, to recognize
or the existence of the problems
regarding bylaw enforcement, furt
this .issue be abandoned by Council
there was a general
public, at the 1996
the validity of reasons
as outlined by Council
:her investigations into
CARRIED UNANIMOUSLY
Council requested a letter be sent to the County of
Mountain View outlining this position
A recess was held from 2.55 P M. - 3.15 P M
Mr. Hoff was not present when the meeting continued
Mr Jeffery reported no offers had been received to
purchase Lots 9 -12, Block 1, Plan 7015 EF, Wimborne
Mr Boake moved to leave this property in an offer for sale
position for a further year and that it not be listed with
Any realtor
CARRIED
Mr Boake moved to table agenda item #17, Linden Rubble Pit
CARRIED
Mr Jeffery read the second draft letter to the AB
Electoral Boundaries Commission
Wagstaff moved this second draft letter be forwarded to
he AB Boundaries Commission
CARRIED
he February 1996 Cash Comparison and Bank Reconciliation
eports were reviewed
Mr Hanger moved to approve the February 1995 Cash
Comparison and Bank Reconciliation reports as presented
CARRIED
Mr Jeffery reported AB Transportation has approved the
design and tender package for the final paving of SH 837
�rom SH 838 to Highway 27 Mr Jeffery noted he had
6dvised Torchinsky Engineering to proceed with this tender
Mr Vickery moved to accept and file this information
CARRIED
Mr. Jeffery reported an invitation had been received from
Parkland Savings and Credit Union Ltd to attend the Credit
Union's 52nd Annual Meeting, Banquet and Dance to be held
�aturday, March 23/96 at the Westerner Altaplex in Red Deer
Mr Vickery moved Mr Marz attend this event on behalf of
the M D of Kneehill
CARRIED
MARTIN PROJECT
LAG 4A4 C,,'/ ,&ZC
BYLAW ENFORCEMENT OFFICER
' Ito "Wil 11AW
BALANCE OF MEETING
WIKUX PROPERTY
OFFERS FOR SALE
LINDEN RUBBLE PIT TABIJ
i"-o
APPROVAL OF DRAFT #2
LETTER TO AB ELECTORAL
BOUNDARI COMKISSION
APPROVAL OF FEB /%
CASH COMPARISON &
BANK RECONCILIATION
SH 837 PAVING TENDER
a
PARKLAND SAVINGS &
CREDIT UNION INVITATION
P"A5. e4ax -11"ov +-
•
COUNCIL MEETING MARCH 12th, 1996
II Mr Jeffery reported P F R A has indicated it is willi..y
to contribute $1,200 00 towards the rental or purchase of a
computer for the water study Currently, Mr Tim Olsen,
who is doing the water study survey, is using a computer
provided by P F R A. This computer is to be returned to
P F R A and in lieu of providing a replacement P F R.A
will allow funds to rent or purchase a computer. Mrs Deak
requested these monies be put towards the purchase of a new
computer, compatible with the computers recently purchased
by the administration department, which cost $3,321 67 for
a Pentium 100 IPC computer and $461 20 for software
;license, total $3,782 87
Mr Boake moved approval to use the $1,200 00 computer
allowance from the P F R A water study grant funds towards
the purchase a computer, compatible with the administration
department's new computers and at a cost not to exceed
$3,782 87
CARRIED
Mr Jeffery reported a fax was received Mar 7/96 from
Drumheller Regional Chamber of Development and Tourism
inviting the M D to attend a meeting, on Mar 12/96 at
10 00 A M in Drumheller, to discuss the potential closures
and /or reduction in services at several tourist sites in
the Drumheller region Included in this list was the
Bleriot Ferry, Orkney Viewpoint and Horseshoe Canyon
Council requested Mr Jeffery obtain more information and
details about this matter
Mr Wagstaff moved this matter be tabled pending further
information
CARRIED
APPROVAL FOR PFRA
C94WM ALLOWANCE TO
BE ff
���]y(UyySJ�(�TOWW CONFUTER
-I-
ORLM REGIONAL a BER
OF DEV & TOURISM MEETING
�G7 7 GkC> /.JFo
G116
Mr Jeffery reported the town of Three Hills had advised it
was willing to commit to the M D to provide the water
THREE HILLS WATER BILLING
billing service for hamlets and negotiate on the reading of
SERVICES TO M.D
meters
Mr Hanger moved a price for these services be obtained
from the town and this matter be tabled until the next
r_
meeting
CARRIED
Mr Jeffery reported the AAMD &C had forwarded a proposed
membership fee calculation based on a flat rate plus a cost
per million of Equalized Assessment The M D 's actual
1995 membership fee was $4,841 47 and for 1996, under the
AAMX MEM3EtS11P
current formula, will be $4,983 63 and under the proposed
CALCULATION FEE PROPOSAL
calculation $4,873 12
Mrs Lowen moved to accept and file this information
CARRIED
Mr Jeffery reviewed the March 8/96 ARMAA (AB Rural
Municipal Administrators Association) meeting attended by
himself and Mrs Deak Topics discussed at the meeting
included Subdivision and Development Appeal Boards, Joint
Services, policing, waste, 9 -1 -1 system, digital mapping,
municipal reserves and computer support costs Mr Jeffery
reported on the various Subdivision and Development Appeal
Board member make up in each municipality Mr. Marz
emphasized the need for all councillors to be involved in
planning issues and suggested the next Organizational
Meeting consider placing all council members not on the
Subdivision and Development Appeal Board on the Municipal
Planning Board It was also recommended the Municipal
Planning Committee look into the M D 's municipal
reserves A discussion followed on the point service
12
, . p .i w
SUAB & MFC M 3UERS MAZE
UP Fqt ORG MEETING
MJV RESERVES PHEMM
TO NFC
COUNCIL MEETING MARCH 12th, 1996
policies and practices of
noted a copy of Lacombe's
outlines their reward and
operating costs It was
reduction policy for re
economic benefits derived
urban centres
other municipalities and it was
policy should be obtained which
surcharge policy for recreation
also noted Clearwater has a 5%
creation costs because of the
from having these facilities in
Mr Vickery moved to accept and file Mr Jeffery's report
!'on the Mar 8/96 ARMAA meeting
CARRIED
Mr Marz requested council consider purchasing two fax
machines to replace the two oldest ones, located in his and
Mr Hanger's homes Mr Hanger's machine is not
operational and the fax in Mr Marz s home does not work
well Mr Vickery recommended each councillor obtain a
separate number for their fax machines as this will allow
direct faxing The cost for this service is $4 95 per
month
Mr Boake moved the Budget Committee include the purchase
of two fax machines, compatible to the last ones purchased,
at a total cost of approximately $2,000 00
CARRIED
A Budget Committee meeting was scheduled for Wednesday,
March 20/96 at 9 00 A M
Mrs Lowen moved the meeting adjourn
Time 4.10 P M
Reeve
13
CARRIED
Munic pal Admi St for
JDIN T SERVICES REC
POL CI
LAI
APPROVAL TO PRCHASE
TWO FAX MACHINES
7G.T me�to T PcJt
INK
x21;01
0
L�
alance Forward
Gave 120
qualified
16 - 18/96
RRESPONDENCE
8
9
0
1
2
3.
4
5
6
JOHN C JEFFERY REPORT
FEBRUARY 28th, 1996 to MARCH 12th, 1996
$ NIL
M D pins to the Trochu Atom Arenas Hockey team which
for the Provincial Playoff Tournament in Caroline on
Feb 22/96 Supplementary Information to AB Municipal Affairs
Business Plan 1996 -97 to 1998 -99
Golden Hills Regional Div #15 Mar 12/96 meeting agenda
Feb 15/96 AB Gazette
Advertising and order form for "Canada A Portrait "
Atlantic Tourism and Hospitality Institure course brochure
Lafarge Canada, Exshaw AB information booklet
Winter 1996 AB Advanced Career and Development college
information newspaper
Advertsing - Costco Wholesale, Red Deer.
Advertising - Food Cellar, Three Hills
Seminar advertising - Banff School
Seminar advertising - University of Alberta
Winter 1996 Report from Parliament newsletter
Sales catalogue - Wabash Valley 96
Advertising - Sudden Fun Banners
Seminar advertising - Problem Solving for Managers in
Cleaning Industry
Feb 21 & 28/96 Drumheller Mail newspapers
Feb 27 & Mar 5/96 Highway 21 newspapers
Mar 6/96 The Capital newspaper
[OME OCCUPATION AND DEVELOPMENT PERMITS
TIL
the
0
E
C
PUBLIC WORKS SUPERINTENDENT'S REPORT
TUESDAY, MARCH 12, 1996
Never made the Richie Brother s sale on Thursday but Todd Johnson from Finning
said he would get me the results
mnaw -�
Would like to set a date for Road Committee next week, but not FfIday
The owner of the possible gravel source in the M.D of Starland phoned me, a Mr Kal
Hanse In discussion with him, he said he would be willing to get a hoe in and test the
land at his expense to get an actual quantity I recommended to Mr Hanse that the
road committee would be interested at looking at the site when tests were done and
we could then decide what we would be interested in if this is a viable source Alan
Armbruster is the realtor and he has been trying to push this land onto us for a while,
and I told Mr Armbruster we would be interested in the gravel not the land We don't
go out and buy land then look for gravel on it We are definitely not interested in
incurring any costs to test for gravel for someone outside our M.D only to have some
other M.D or contractor come in and take it out from underneath If the landowner
wishes to test and document quantities and is interested in leasing, selling or other
options, we would then be willing to look at a serious proposal on the council level
Miles had a little accident with his M.D half ton on Thursday February 29, 1996
Apparently he went out to start it came back in to make coffee and when he went
back out it was gone He found it down the block run into a snow bank and left in
second gear There was some damage done to another vehicle on its trip down the
block The police were contacted and are investigating this as a theft or vandalism
case Damage is estimated at approximately $900 00 on Miles' truck I in waiting for
more information
Sandy Weir has left the employment of the M.D to go long hauling and pursue other
interests she has The employees held a little fair -well for her down in the shop on
Friday A collection was taken and a camera was purchased for her
Gravel crew has about 42,958 cubic yards total of base hauled in on 21 & 27 We
need to haul about 45,000 cubic yards
tf /Z
WORKS SUPERINTENDENT
Aa'*a2 r-
_eze-10 20</4.00>cs
�e.p.lo o,eM „�x�rs
s «P. !o oc rn,.u3r`s
cri i •,,.
CD
0 O Ls a
J
rn Y °
Q a
� r r
o
O
o
O' ". O
CL O
O
CC , c= CD
LO
C7) ^ .ii i 'ti' rem.' ..'
4i
Cc
NSR
� go u
L.L
Q N
4 y�r
PAi P � C
5+ f.
rr .r
p`'
L3
LC)
h ° CD
O {
t O
O I' 4r "f 4R
p
u�
LL � ii A,•, ir: r.
�r
� ct O t1-)
Ln CD
L3 fyi a y z; O O
Ln
QM '" fist +: O O CT
J • [[r�!» rx O
O r�•J. 5 Y
w x, rte N
�ww
O
CD CD
"?T
z ° �-- k ic +t
L') ryn ' i
1p 0
// z f R
U) i % 7' f�a fJ,
� -'y'a y�' <'` ' iii`•.
W
W
CD
CD
C) CD CD I ° I I i Il CD CD
m11mlm
°
CD
M
Ln
O
O
`- cc
a)
E
�
0
0
O
00
N
O
CD
O
p
°
0
o
❑
a
H
¢ (D
t\
O
O
CD
lfl
z
o
O
O
\
0
o
o
0
O
CD
CD
O
C-9
O
Lnn
O
Q
O
n
z
o
c
LLnn
0
O
2
Ln
O
Li-
0
U`
_z
Z
Z
m
Z
Q
m
a
U Q
w
>-
_j
2
,-1-
N
O
0)
`n
00
o,
v
.4
o
Q
m
om
❑
0
w
❑
0 Z
iw cr
z cr
w
°
CD
CD
C) CD CD I ° I I i Il CD CD
m11mlm
°
CD
M
O
N
N
O
O
`- cc
a)
E
�
0
0
O
00
00
O
CD
O
p
°
0
o
❑
a
H
¢ (D
t\
O
O
CD
Z
z
o
O
O
\
0
o
o
0
O
CD
CD
O
C-9
O
Lnn
O
Q
O
n
C\, I I I 1 11 -"0111 i � i I I II T
l Ilmm
M
O
N
N
Cf)
`- cc
a)
E
�
0
c
00
00
CO
`j
p
0
CO
F-
0
Q
X11
F-
Lu
Lu
Q
�
p
J
❑
a
H
¢ (D
t\
=
0
0
Z
w
w
z
Z
z
z
\
LC)
z
~
p
o
oQ
LO
a
C-9
Lf)
Lnn
l Ilmm
wilmim
M
O
N
N
Cf)
`- cc
a)
E
�
0
CL
0
cn
O
U
CO
`j
p
0
CO
F-
0
Q
X11
F-
Lu
Lu
Q
�
p
J
❑
a
H
¢ (D
o
cn
cr
U
LL-
t\
=
0
0
Z
w
w
z
Z
z
z
o
N
z
~
p
o
oQ
N
a
C-9
v)
Q
O
z
o
c
LLnn
O
O
O
i M
O
LD
O
O
+ i
O
(\
�
N
N
u;
Y.
t
U3
t
O
`—
t\
6•
M
CD
O
CV
O
LO
co
N
p
LO
Ln
Ply;
M
m
°
O
O
co
N
O
N
CT
C
p
^
m
(T
m
O
O
M
M
N
wilmim
£fl
rn
ct
co
O
N
N
Cf)
`- cc
a)
E
�
0
CL
0
cn
O
U
CO
`j
p
0
CO
F-
0
Q
X11
F-
Lu
Lu
Q
�
p
J
❑
a
H
¢ (D
o
cn
cr
U
LL-
0
=
0
0
Z
w
w
z
Z
z
z
o
U
z
M
z
m
`�
z
~
p
o
oQ
z
~
o
cn
a
C-9
v)
Q
z
m
£fl
w
`- cc
CL
0
0
0
0
Z
z
z
o
U
z
M
z
m
`�
z
~
p
o
oQ
z
~
o
cn
Cwj
Z
m
o
m
tt,�
QU
�]
m
C�
:�4�q
�m
J
OUTSTANDING CHEQUES AsnT February ,29 1,96
GENERAL CHL-QUES
Cll K
AMOUNT
CK K
AMOUNT
CK K
AMOUNT
8474
$ 367 60
22659
$ 240 75
24196
$ 64 20
8475
1939 71
23225
.4 00
24197
24 00
8476
1804 06
24054
2000 00
24198
23,321 98
8477
815 38
24094
12 89
24199
15 00
8478
2330 54
24.102
1000 00
24200
5 56
8479
1997 35
24125
8 75
24201
696 32
8480
2080 82
24136
674 10
24202
2608 38
8481
1852 89
24154
6805 20
24203
74 89
8482
1898 67
24169
132 75
24205
14 374 66
8483
1943 77
24170
281 40
24207
30 00
8485
1034 20
24172
211 55
24208
13,579 35
8486
1740 16
24173
50 00
24209
56 00
8487
1925 40
24176
100 00
8488
1555 77
24177
5 00
8489
1823 96
24178
481 50
8490
1126 79.
24179
92 82
8491
1414 05
24180
416 24
24182
16 80
24183
599 17
24184
176 55
24185
32 10
24186
38 20
24187
35 00
24188
371 21
`
24189
1150 00
24191
154 00
24192
71 76
24193
78 11
24194
9 93
24195
18 74
TOTAL OUTSTANDING PAYROLL CHEQUES S 27 651.12
TOTAL OUTSTANDING GENERAL CHEQUES S 70,118. 86
TOTAL S =
OUTSTANDING LOANS S
CASH ON HAND DEPOSITED S 4667 .47
SUBMITTER TO COUNCILTI. IS 12th DAY Or March 19 96
IL
REEVE MUN ADMIN