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Home My WebLink About1996-02-22 Council MinutesU EXECUTIVE COMMITTEE REPORT - FEBRUARY 22nd, 1996 The Executive Committee of Richard A Thursday, February 22nd, 1996 at the Three Hills, commencing at 9 25 A M Jeffery, Administrator and Lonnie Superintendent Jennifer Deak, recorded the minutes The following items were reviewed. Marz and Otto Hof f met on M D of Kneehill office in Also present were John C McCook, Public Works Assistant Administrator, 1 SH 837 from SH 838 to #21 Paving Tender Torchinsky Engineering has advised side slopes at the Jungling Corner is not an option because of the location of the channel; the pipe extensions would hit the bank Options are to do some berm work and install guardrails AB Transportation has advised when we do road improvements and are aware of hazards we must address these hazards, when AB Transportation funds such a project it expects these hazards to be addressed At the last council meeting a motion was approved to include side slopes and /or guardrails as a separate item on the paving tender AB Transportation has sent a memorandum outlining the work required on the road surface of SH 838 prior to paving Some sections of the road are rutted badly and some sections require a preliminary levelling course Executive Committee recommends a berm and guardrails at the�� Jungling corner be included in the SH 838 paving tender and the Feb 13/96 motion regarding the SH 838 tender to include, as a separate item, side slopes and /or guardrails at the Jungling corner, be rescinded 2 SH 806 from SH 575 to SH 583 Torchinsky Engineering Ltd has forwarded a letter to AB Transportation providing a brief overview of the current condition of the above referenced road. The portion of SH 806 from SH 575 north to Linden (correction line) is an 8 metre top road that was constructed in 1980, this portion of road contains substandard vertical and horizontal curves which will be realigned in conjunction with bridge file #2236 The portion of the road from the correction line north to SH 583 was constructed in 1972 with approximately an 8 6 metre top, the correction line curves do not meet secondary highway standards and there are several vertical curves which do not meet 100 kilometre design AB Transportation has made the following comments on this road, design consideration relating to widening falls generally under two categories Firstly, under new construction road projects or mayor upgrading, the existing traffic volume of 1200 vehicles /day warrants a 10 metre surface top; secondly, under pavement rehabilitation an 8 metre top is sufficient AB Transportation is prepared to consider the portion of the road from SH 575 north to Linden, which is currently 7 6 metres wide, to be widened to a 10 metre surface The portion of the road from north of Linden to SH 583 is currently 8 5 metres wide Two options for this portion of the road are available; maintain existing pavement width by overlaying and applying sidesloping or widen up to 10 metres to provide consistent width over both sections The later option would be an economic decision, the grade widening, including base course, would be the responsibility of the municipality with AB Transportation EXECUTIVE COMMITTEE REPORT - FEBRUARY 22nd, 1996 contributing a full width asphalt surface up to a maximum of 10 metres AB Transportation has requested the M D advise whether it is planning to fund the construction directly and confirm the timing i . Executive Committee recommends the M D undertake and fund the pp�,'MM.� widening and base course on SH 806 from north of Linden to SH 583 to a 10 metre surface top and that this project be scheduled for 1997/98 A,00 -rla! GJ, 3 Review of alternatives - SH 806 south of Linden AB Transportation has provided alternatives for the bridge crossing at this location The construction of a new bridge on a new road alignment which would meet current standards does not appear to be financially viable as there are problems with right of way acquisitions One option would be to replace the existing bridge on the proposed alignment provided by Torchinsky Engineering for an estimated cost of $600,000 00, not including right of way, detour or construction costs Costs would be shared 75/25 Another option would be to repair the bridge ,hinge pins for a cost of $100,000 00 The estimated life of the repaired bridge would be a minimum of 10 years The existing broad alignment would be left as is and it is recognized this would be substandard AB Transportation is recommending the 'latter option and the bridge be reassessed in year 2002 Executive Committee recommends to concur with AB T AW ransportations recommendation to repair the hinge pins on this A »,s ors ZLw,�co. cs abridge and reassess this bridge in year 2002 k 4 AAMD &C - Key Principles for the funding of Municipal Roads The AAMD &C is seeking comments in regard to the draft principles !'they have prepared regarding the funding of municipal roads The association need to determine if these principles adequately (reflect municipal concerns These ten principles are• f 1 Provincial Support - provincial funding to municipalities for transportation infrastructure must continue to be predictable and regular Executive Committee recommends to agree with this principle 2 Consolidated Grant Funding - all transportation grants to be consolidated into one transfer thereby providing municipalities with discretion in determining which transportation projects these dollars should be allocated to Executive Committee recommends to agree with this principle 3 Conditional Funding - transportation grants should not be blended into an unconditional municipal grant but should be tied to the condition that the dollars be spent on transportation infrastructure Executive Committee recommends to agree with this principle Mr Bob Boake entered the meeting - time 9 50 A M 4 Carrying Forward Unused Portions of Grants - any grant dollars not spent in the entitled year should be carried over for use in future years Executive Committee recommends any unused grant monies be retained by the province and not transferred to the municipality until required, the province can issue credits to the municipality, the municipality should not be banking grant 2 EXECUTIVE COMMITTEE REPORT - FEBRUARY 22nd, 1996 monies when the province still in a deficit and debt position Also, these credits should be honoured despite changes in provincial government policies and /or political parties 5 Provincial Standards - the provincial government should continue to set provincial standards and ensure those standards are met Executive Committee recommends to agree with this principle 6 Technical Support - AB Transportation and Utilities to take a leadership role in ensuring the effective, high quality technical support is available to municipalities Executive Committee recommends to disagree with this principle and recommend the private sector provide this technical support 7 L.ifecycle Basis - municipal roads should be funded recognizing the maturity of road systems and encouraging efficient capital and operating strategies Executive Committee recommends to agree with this principle 8 Local Autonomy - support local autonomy in identifying priorities and also give municipalities discretion with respect on how they raise their contributions for funding local and secondary roads Executive Committee recommends to agree with this principle 9 Consultation - municipalities should be consulted prior to any changes in transportation programs /grants Also, municipalities should have input into program development to ensure programs are tailored to meet municipal needs Executive Committee recommends to agree with this principle 10 Administrative Simplicity - administrative requirements and reporting should be kept as simple and straightforward as possible Executive Committee recommends to agree with this principle Executive Committee recommends these comments be forwarded to AW,00.-'� the AAMD &C 5 Baldwin & Associates Adjusters Ltd. re- Mike Becker Baldwin & Associates, the M D s insurance adjusters, have completed their investigation into the Oct 10/95 claim from Mike Becker and believe the liability for damages sustained by Mr Becker's vehicle could well rest with the M D and accordingly have reached an agreement. Baldwin & associates are requesting the M D forward $1,000 00 to Scottish & York Insurance Company (M D 's deductible amount) Mr Jeffery further reported the agreement reached is for the M D to pay 75% of the claim Reasoning - the project was properly flagged at both ends of the road but there should have been a red flag where the culvert construction was located Executive Committee recommends to pay the $1,000 00 deductible to Scottish & York V-1A &.4 A short recess was held from 10 00 A.M. - 10.10 A M _6 Village of Carbon fax re- Pool Capital Costs Mrs Wendy Sowerby, village of Carbon, has advised the 1965 capital costs for the Carbon pool, as near as can be determined, are as follows M D of Kneehill Centennial Grant $ 1,044 00 Village of Carbon Centennial Grant 2,831 00 Province of Alberta Grant 7,000 00 Village of Carbon 1965 budget 1,200 00 Community donations (guaranteed by village) 21,925.00 3 4 EXECUTIVE COMMITTEE REPORT - FEBRUARY 22nd 1996 TOTAL Executive Committee recommends to accept and file 7 Ken Busby Grader Contracts Division 1 & 5 $34,000.1 Mr Ken Busby has signed the grader contracts for Division 1 & 5, Div #1 April 1/96 - Oct 31/96 $66 00 per hour, Div #5 May 1/96 - Apr 30/97 $66 00 per hour Executive Committee recommends these contracts be duly executed. 8 1996 Employee Day Ms Cyndy Stevenson, Stevenson, King & Associates (the speaker at the 1996 Provincial ASB Conference), is fully booked and cannot come to Employee Day, scheduled for Monday, March 11/96 The rates for this speaker are $500 00 for 1 1/2 hour presentation There would be no travel charges to Three Hills The agenda for Employee Day is an AB Power presentation at 2 00 P M Executive Committee recommends Employee Day commence at 12.00 noon with the M D providing a lunch of chicken and fries and further that Ms Stevenson be booked for the 1997 Employee Day which will be held at a date early in March 1997 9 Municipalities over the debt servicinq limits 1994 The AAMD &C has provided a listing of municipalities which exceeded their debt and debt servicing limits in 1994 There are twenty -eight municipalities in this category, all towns, cities and villages Executive Committee recommends to accept and file 10 Draft Environmental Protection Guidelines for Roadwa AB Environmental Protection has requested input on their draft environmental protection guidelines for roadways These guidelines have been prepared to address equivalent land capability, potential uses of abandoned roadways, etc 4e- ,/�7re�x cis. lydae �/9� LE77�p � �, S >�u�tswJ f Executive Committee recommends this matter be referred to the Public Works Superintendent for review Mr McCook left the meeting - time 10.35 A M 11 Letter from Wildrose Foundation re: Vitalize '96 Conference The Wildrose Foundation has forwarded information regarding their Vitalize 96 Conference to be held in Edmonton June 6 -8/96 The purpose of the conference is to develop the volunteer sector Executive Committee recommends this information be referred to the Kneehill Community Resource Board 4 K� • EXECUTIVE COMMITTEE REPORT - FEBRUARY 22nd, 1996 12 Letter from Jubilee Insurance re, Policv Deductibles Jubilee Insurance is requesting a survey be completed regarding the possibility of having increased deductible options The advantages of this would be reduced insurance rates, incentive !for loss control and stability of coverage So,e,EY �ax� Executive Committee recommends a positive response to have deductible options be completed on this survey 13 Central Alberta Business Information Project AB Economic Development & Tourism has advised an initial meeting iregarding the Central Alberta Business Information Project was held on Dec 13/95 at Olds College A decision was made at this meeting to establish a Steering Committee to move the project forward A copy of the minutes from the Jan 30/96 Steering Committee has been forwarded 'Executive Committee recommends to accept and file 14 Land Use Policies Draft #2 I' AB Municipal Affairs has forwarded their second draft on Land Use Policies and have invited municipalities provide further comments and suggestions prior to April 15/96 ' IExecutive Committee recommends to refer this document to the Municipal Planning Commission 15 Information and Privacy 96 Conference The Information and Privacy Commissioner is co- sponsoring a conference and training session April 11- 12/96, in Edmonton, to address freedom of information and protection of privacy in Alberta Executive Committee recommends to accept and file 16 Letter from the Federation of Canadian Municipalities (FCM) The FCM is recognizing March 21, as the Un International Day for the Elimination of Racial Discrimination and requesting all municipalities support this recognition Executive Committee recommends to accept and file 17 Letter from Canadian Manufacturers' Association The Canadian Manufacturers' Association has for sale, regional, provincial and national information about salaries, wages and benefits Executive Committee recommends to accept and file 18. Letter from Mr Bruce Wilson re Swalwell Water 5 � � EXECUTIVE COMMITTEE REPORT - FEBRUARY 22nd, 1996 Mr Bruce Wilson, a resident of Swalwell, has responded to Re( Marz's Jan 31/96 open letter to Swalwell water users regard: the hamlet water problem Mr Wilson has raised concerns tl the industrial use of water (via coin dispenser at the pi house) maybe unduly taxing the personal water consumption D Wilson further states if the water problems arise from domest use, he would not be opposed to the installation of water metes Executive Committee recommends Mr Wilson be advised of Council's decision to install water meters 19 AAMD &C Fall '95 Convention Evaluations The AAMD &C have forwarded the results of the fall convention evaluations regarding theme, workshops, speakers, display booths, resolution sessions and future conventions Executive Committee recommends to accept and file 20 1996 Tax Sale Date Mrs Lori Wildeman has proposed Tuesday, June 11/96 at 1.00 P.M. be set for the 1996 Tax Sale Executive Committee recommends this date be approved for the 1996 Tax Sale 21 Torrington AG Society 1995 Financial Statement Torrington AG Society has faxed their 1995 financial statement, reporting a net operating deficit for the arena for 1995 of $1,294 46 Total revenues allocated to the arena for 1995 are$43,213 97 and total expenditures $44,508 43 Some of the revenue sources, approximately $6,300 00, are illegible to read on this fax transmission /�T >Ez err 141i, Lac, ti, '44,J140 Executive Committee recommends verification of the illegible revenue sources on the 1995 financial statement and, upon receipt of this information, this operating deficit of $1,294 46 be paid. ` 22 AAMD &C - Wildlife Tourism Initiatives Survey for Municipalities The AAMD &C, in response to a request form the Alberta North American Waterfowl Management Program (NAWMP), is requesting a survey be completed to help develop a data base on wildlife tourism projects in Alberta Mr Marz requested Mr Boake replace him on the Executive Committee, Mr Boake agreed and Mr Marz left the meeting - time 11 10 A M Executive Committee recommends this survey be submitted, as completed by the committee 23 Letter from Regional Health Authority #5 EXECUTIVE COMMITTEE REPORT - FEBRUARY 22nd, 19 A letter, dated Feb 1/96, has been received froi Ramsbottom, CEO of Regional Health Authority #5, advi health authority will not be requisitioning for this fi! Executive Committee recommends to accept and file 24 Bellamy Software quote re- utiltity system application Bellamy Software has provided a price quote to purchase an utility billing system Cost, not including GST, is $4,974 15 plus annual service fees of $675 00 Mr Jeffery reported, on Feb 16/96, he contacted the town of Three Hills and requested a price from them to undertake the utility billing To date, no response has been received Executive Committee recommends to table this matter until a response is received from the town of Three Hills 25 AB Fire Training School - Fee Structure Chan Over the next five years, the AB Fire Training School will move to full cost recovery To this end, fee schedules have been reviewed to more accurately reflect real costs A copy of the new fee schedule has been enclosed Executive Committee recommends to accept and file Mr Alex Cunningham entered the meeting - time 11.20 A M 26 Disaster Services Mutual Aid Aqreements Mr Cunningham reported the Municipal Planning Commission had prepared a draft bylaw to amend the Bylaw #1331, the bylaw to establish a municipal disaster services agency The amendments were necessary to conform with recent legislative changes, the Disaster Services Act now supercedes the Public Safety Services Act Mr Cunningham reviewed the Disaster Services Mutual Aid agreements he had prepared between the M D and the towns and villages, noting a separate agreement had been prepared for each jurisdiction to expedite the signing process Mr Cunningham noted the only difference between the agreement the town of three Hills had sent to the M D and the agreements the M D. had prepared, was clause 10 In this clause, the M D had stated 30 days notice for termination of this agreement whereas the town of Three Hills had stated 90 days Executive Committee recommends the M D change clause 10 of its /a444o,)%4 4a> Disaster Services Mutual Aid agreements to reflect a 90 day 9"��+cc= notice of termination of the agreement; determine if a bylaw is required to authorize signing the Disaster Services Mutual Aid agreements and if so, prepare such a bylaw, and approve the signing of the town of Three Hills Disaster Mutual Aid Agreement Mr Cunningham left the meeting - time 11:35 A M G�ROS� 'L Mrs Deak left the meeting - time 11-40 A M'''5 The Executive meeting then adjourned 7 Jennifer Deak, Assistant Achinistrator