The URL can be used to link to this page

Home My WebLink About1996-02-27 Council Minutes• AGENDA COUNCIL MEETING FEBRUARY 27th, 1996 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS 9 00 A M Lonnie McCook TABLED ITEMS. 6 Linden Rubble Pit 7 Linden Rescue Truck 8 Palliser Regional Municipal Services Mapping Proposal 9 Subdivision and Development Appeal Board bylaw amendment and appointment resolution GENERAL 10 11 12 113 II 14 1115 16 Bylaw to establish a Municipal Disaster Services Agency Borrowing Bylaw - Parkland Savings and Credit Union Ltd AB Summer Games Bid Committee Recreational Capital Expenditures Fines Revenue Allotment Survey 1996 Divisional Meeting Report Joint Bylaw Enforcement Officer - Notice of Motion TRANSPORTATION 17 Public Works Superintendent Report 18 0 Hoff - Capital Committee grader concerns 19 Winter Traffic Counts Report 20 Bridge File #6588 - Dafoe Bridge 21 AB Motor Association - Request for Road Signage 1 AGENDA COUNCIL MEE`PING FEBRUARY 27th 1 Approval of Agenda 2 Approval of Minutes 3 J C Jeffery Report 4 Executive Committee Report 5 Accounts Payable APPOINTMENTS 9 00 A M Lonnie McCook 2 00 P M Mt Vernon Water Co -op 2 30 P M Myron Hawryliw, P F R A TABLED ITEMS 1996 6 AB Electoral Boundaries Commission - letter 7 Linden Rescue Truck 8 Palliser Regional Municipal Services Mapping Proposal 9 Subdivision and Development Appeal Board bylaw amendment and appointment resolution GEN 10 11 12 13 14 15 16 17 ERAL Bylaw to establish a Municipal Disaster Services Agency Borrowing Bylaw - Parkland Savings and Credit Union Ltd AB Summer Games Bid Committee Recreational Capital Expenditures Fines Revenue Allotment Survey 1996 Divisional Meeting Report Joint Bylaw Enforcement Officer - Notice of Motion Feb 13/96 Edited Minutes TRANSPORTATION 18 Public Works Superintendent Report 19 0 Hoff - Capital Committee grader concerns 20 Winter Traffic Counts Report 21 Bridge File #6588 - Dafoe Bridge 22 AB Motor Association - Request for Road Signage LATE ITEMS 23 Mt Vernon Water Co -op 24 Rowe Property 25 AB Municipal Affairs News Release 26 AB Municipal Affairs - Education Funding 27 AAMD &C Survey re. Senior Housing Foundation Boards 28 Request from Custom Woolen Mills re. Linden Transfer Site 29 Huxley Community Association Report - R. Vickery 1 COUNCIL MEETING FEBRUARY 27th, 1996 A regular meeting of council was held in the M.D. of Kneehill office, 232 Main Street, Three Hills, Alberta, on Tuesday, February 27th, 1996, commencing at 8.30 A.M Council requested Mr Jeffery prepare a report of the 1995 overtime incurred by the staff in the administrative building and this information be faxed to all councillors prior to the next Executive Committee meeting Requests were made to add the following items to the agenda. 17a Assessment 17b Lost tax receipt 18a Public Works Auction Mrs Lowen moved approval of the agenda with the above noted additions W CARRIED Mr McCook entered the meeting - time 9.25 A M ___9 Mr Vickery advised Mr McCook he had a contact number for the AB Transportation survey equipment that would be offered for sale Mr McCook presented the Public Works Superintendent report Under report item #1, a discussion followed on the M D undertaking work for the towns and villages and the policy for same Mr McCook noted, because of pavement and greater traffic volumes, it was hard on equipment to dig for broken sewer and water lines in the towns and villages. If this type of work continued a frost bucket would be required The cost for this bucket is approximately $6,000 00 and requires a special order from the U S A A discussion followed on the need to address rates, especially if manpower were required on a week -end, which would entail overtime operator rates The possibility of charging a higher rate during the winter months to compensate for the wear on the machinery was also discussed It was agreed these services should be cost 1 REQUEST FOR 1995 OVERTIME INFORMATION Oe9 7 66 Igmiltu ► 1 �� 1' MW M. D DARK FOR TOWVS & VILA IThe following were present for the meeting• E [Reeve- Richard A Marz Division Four J Councillors Marylea Lowen Division One Otto Hoff Division Two Robert E Boake Division Three James M Hanger Division Five PRfSEM Richard M Vickery Division Six M Glen Wagstaff Division Seven Municipal Administrator. John C Jeffery Jennifer Deak, Assistant Administrator, was present and Irecorded the minutes Reeve Marz called the meeting to order at 9:15 A.M. Mr Vickery moved to increase Mrs Deak's salary to ____4 $44,500 00 retroactive January 1/96 and also to increase DEAK & RUSLING SALARY Mr Rusling's salary to $43,000 00 per annum to be INCREASE reassessed when Mr Rusling relocates to the planning area ,_°a'D`"`"0�'K CARRIED Council requested Mr Jeffery prepare a report of the 1995 overtime incurred by the staff in the administrative building and this information be faxed to all councillors prior to the next Executive Committee meeting Requests were made to add the following items to the agenda. 17a Assessment 17b Lost tax receipt 18a Public Works Auction Mrs Lowen moved approval of the agenda with the above noted additions W CARRIED Mr McCook entered the meeting - time 9.25 A M ___9 Mr Vickery advised Mr McCook he had a contact number for the AB Transportation survey equipment that would be offered for sale Mr McCook presented the Public Works Superintendent report Under report item #1, a discussion followed on the M D undertaking work for the towns and villages and the policy for same Mr McCook noted, because of pavement and greater traffic volumes, it was hard on equipment to dig for broken sewer and water lines in the towns and villages. If this type of work continued a frost bucket would be required The cost for this bucket is approximately $6,000 00 and requires a special order from the U S A A discussion followed on the need to address rates, especially if manpower were required on a week -end, which would entail overtime operator rates The possibility of charging a higher rate during the winter months to compensate for the wear on the machinery was also discussed It was agreed these services should be cost 1 REQUEST FOR 1995 OVERTIME INFORMATION Oe9 7 66 Igmiltu ► 1 �� 1' MW M. D DARK FOR TOWVS & VILA COUNCIL MEETING FEBRUARY 27th, 1996 ive and rates could be addressed by the Capital tee A request was made for Mr McCook to obtain for a frost bucket report item #5, it was reported AB Transportation and ies had advised a 10 tonne loading restriction had laced over the Bigelow Dam, on SH 587, bridge file #6893, SSE 16- 34 -25 -W4 A contractor would be repairing the bridge and this work was expected to be completed by early summer Mr McCook noted the bridge restriction signs had been placed Mr. Vickery noted signs should be placed on SH 806 because of the high traffic volumes from the sulphur plant Mr Vickery also advised the bridge decking was sinking Mr McCook noted the deck would be lifted during the repairs Under report item #6, Buffalo Jump tender, it was noted there was approximately $125,000 00 difference between high and low bids The completion date for the project was August 1/96 with a penalty clause in the tender document should this date not be met REQUEST FOR PRICE FOR FROST BUCKET 1C -?mho 7o Prc3S � c CaPi9aL C.w..n /'uC � Taax- •s,�:r,..�: LOADING RESTRICTION 910ELO -DAM BRIDGE FILE 3 SSE 1 f- 34 -25-W4 Te.T MA",) T PkJ Mr Boake moved to accept the low tender bid from Mesken Contracting Ltd in the amount of $374,138 00, for the APPROVAL FOR LOW TENDER Buffalo Jump Road project BUFFALO JUMP PROJECT CARRIED oe- ^L Mr Vickery moved to accept the Public Works Superintendent report APPROVAL PWS REPORT CARRIED �'�� "�o �o /ids Mr Wagstaff advised Ritchie Bros were having a heavy equipment auction on March 7/96 in Edmonton and suggested RITCHIE BROS AUCTION members of the Capital Committee should attend this auction to determine market value on various types of heavy equipment Mr Wagstaff moved Mr McCook along with Mr Vickery, or APPROVAL TO ATTEND his alternate, Mr Hanger, attend this auction. RITCHIE BROS AUCTION CARRIED y Mr Boake recommended the video camera be taken along and records made of condition of equipment, machine hours and selling price Mr Hoff addressed his concerns regarding grader replacements, noting it was his understanding a grader was replaced after seven years A discussion followed Mr O HOFF CONCERNS RE McCook noted the Capital Committee had looked at the entire (2ADERS municipal fleet, tried to determine how to utilize the F�,r4�o�,� equipment to the best advantage and also to increase the resale value of the graders, in making their recommendations, the Committee did not look at individual graders but the entire fleet Mr Hoff noted there were problems with the Division 2 grader, the moldboard, the curved blade on the grader, needed replacement and also the batteries Mr. Hoff then informed council he had approached Mr Brian Sowerby, the Division 2 grader man, to make an inquiry and to obtain some information, and Mr Sowerby had advised him PWS LETTER TO DIV 2 that he could not talk to Mr Hof f because of a letter GRADER OPE(2ATOR received from Mr McCook Mr Hoff passed this letter to /'w 4165 -wsvor"a Mr Jeffery who read it aloud Mr McCook clarified the contents of the letter, noting the intent of the letter was to advise Mr Sowerby of the chain of command in the operations; the letter did not say a councillor could not speak to a grader man A lengthy discussion followed on the chain of command and how a grader operator could, intentionally or not, manipulate a councillor and thwart the chain of command. r L-2 COUNCIL MEETING FEBRUARY 27th, 1996 Mr Vickery inquired how on divisional graders. replaced on a John Deere worn out moldboards condition of the grader !exchanging this grader division many moldboards had been replaced Mr McCook reported one had been and the Division 2 grader had two DIV 2 GRADER REPAIRS A discussion followed on the in Division 2, the possibility of for a grader already in another A short recess was held from 10 30 A M - 10 40 A M Mr Jeffery distributed a report on winter traffic counts on roads that were scheduled as upcoming projects It was noted there was a total of thirteen vehicles per day on the Radomske project road A discussion followed on the justification of undertaking a project with such a small traffic count It was noted these were winter traffic counts and also that traffic counts are just one criteria and guideline in determining projects A discussion followed on the Dafoe bridge, bridge file #6588, and the winter traffic count of 293 vehicles per day Mr McCook noted AB Transportation had advised a culvert at this location was not feasible because of the ice flows in the creek Mr Hoff and Mr Boake noted Mr Allan Toles had attended the Divisional meeting and informed them he had correspondence from the provincial government regarding this bridge and possible financing of its replacement Mr Jeffery reviewed this bridge file, noting the M D had not received any correspondence reflecting Mr Toles' comments A request was made to have Mr Boake contact Mr Toles and obtain copies of these letters A discussion followed on possibly including the road and this bridge as a 1996 project It was noted this would entail an approximate one mile rebuild and the design would affect two other culverts The possibility of tying this project with the SH 806 project and the possibility of tendering this project was reviewed Mr Jeffery noted the M D would have to front end the funds for this bridge and look into any possible funding from AB Transportation which may be only on an 18/50 basis as the bridge was not scheduled for replacement Mr Wagstaff moved to table this matter until Mr Boake contacts Mr Toles and obtains copies of the letters Mr Toles indicated he has from the provincial government regarding this bridge CARRIED Mr Hanger moved to accept the winter traffic count report CARRIED Mr Jeffery reported the AB Motor Association had forwarded a request for directional road signage in the municipality No requests for these signs were forthcoming. It was noted too many signs at intersections could clutter the intersection and be a distraction to the motorist Mr Boake moved to accept and file CARRIED Mrs Lowen reported a township and range sign was down at the function of SH 575 and SH 837, at the bottom of the hill A request was made that Mr McCook be present for the Mt. Vernon Water Co -op meeting with council, scheduled for 2 00 P M to -day Mr McCook left the meeting - time 11.15 A M 3 WINTER TRAFFIC COMS Fes' /99 J�a,O E 1 :' IQ �5: DAFOE BRIDGE TABLED PENDING INFORMATION FROM A. TOLES .S�' Z /°. % of oIwj�rv` APPROVAL OF TRAFFIC CaW REPORT w n;Q/e Fa 7A- AB MDTOR ASSOC REQUEST FOR DIRECTION SIGNS REPORT OF TWSFP & RGE SIGN DOWN AT SH 575 ,czr mvfo 7 lau1 s • 0 COUNCIL MEETING FEBRUARY 27th, 1996 Mrs Lowen moved approval of the February 13/96 minutes CARRIED Mr Jeffery's report was reviewed Under report item #1, access to N W 14- 29- 21 -W4, Mrs Lowen reported on the JC.J REPORT possibility of obtaining access to this parcel of land through S E 15- 29- 21 -W4, which was owned by Mr Bill Budenski IP,Tl1X'� Mr Boake moved the local councillor determine if there is N E 14- 29 -21 -W4 another access to the N W 14- 29- 21 -W4, and if so, ACCESS negotiate the purchase of an access ( 66 ft wide) to this land, at policy price CARRIED Under report item #2, it was agreed M D hats could be given out for bonspiels, etc with the confirmation of one councillor IMr Wagstaff moved approval of Mr Jeffery's report CARRIED The Executive Committee report was presented Under Executive Committee item #2, SH 806 from SH 575 to SH 583, the following addendum to the recommendation was requested 'with the understanding and providing AB Transportation and Utilities totally funds the overlay ' Mr Boake moved approval of the Executive Committee report with the above noted addendum CARRIED Mr Vickery moved to approve the accounts presented for payment to -day, subject to review by the Finance Committee of Messrs Marz, Hoff, Hanger and Wagstaff CARRIED ■ The meeting recessed for lunch from 11:50 A.M until 1:05 P.M Mr Marz was absent when the meeting reconvened Mr Hoff took over as chairperson Mr Jeffery reported Mr Jonathan Dick, Swalwell, has expressed an interest in purchasing the Rowe property, Lot 5 and part of lot 6, Block 5, Plan 505OAK, Swalwell and met with him to review this file, including the Court Order and engineering reports Mr Dick's lawyer, Tainsh Howard, has now advised their client is prepared to have the outhouse removed and the exterior of the building painted, prior to May 15/96, weather permitting, and is requesting the M D re- consider filing an Amendment to the Court Order concerning liability insurance Mr Vickery moved the M D agree to Mr Dick s proposal to remove the outhouse and have the exterior of the building painted prior to May 15/96, weather permitting, on the condition Mr Dick purchases this property and carries adequate liability insurance on this property And further, should the weather be unfavourable as not to allow the painting of the exterior of the building prior to May 15/96, this requirement be extended to June 30/96 CARRIED M.D HAT DONATION ,...1 , EXEC C". REPORT ADDE7N" TO EXEC C". REC(MUMTION RE SH 006 OVERLAY aa''e w� +�4 .u�rcYF/ LS I D $4 h�Ll! Iu 1 "1 rrl I I WTI RFrFCC P �k'Iaif Mr Jeffery briefly reviewed the Feb 22/96 News Release outlining the three year business plan of AB Municipal AB "ICIPAL AFFAIRS Affairs Highlights concerning local governments include 3 YEAR BUSINESS PLAN the elimination, over a three year period, of the Municipal REVIEW Assistance Grant, FCSS funding transferred to AB Family and 4 COUNCIL MEETING FEBRUARY Social Services, effective April 1/96, assistance for ,restructuring and amalgamation The province's portion of the Machinery and Equipment (M & IE) tax will be unconditionally reduced 20% in 1996 and a ,further 20% in 1997 with the remaining 60% elimination ;dependent upon the industry meeting predetermined investment targets To fully eliminate the provinces tax on M & E by 1999 will require $11 5 billion in new investment over the next four years AB MUV AFFAIRS 3 YEAR BUSINESS PLAN REVIEW M & E TAX 7 Mr. Boake moved to accept and file APPROVAL OF REPORT CARRIED AB KJN AFFAIRS 3 YR PLAN Mr Jeffery reviewed the 1996 AB School Foundation Fund requisition calculation for the M D noting the M.D. 's 1996 AB SCHOOL FDTN FUND live assessment is now $580 million This increase ;reflects the assessment going from 65% to 100% market 'value The equalized assessment for the M D is $552 million Mr Marz entered the meeting - time 1 20 P M Mr Jeffery inquired if council wished to hold any open houses to discuss the general assessment It was agreed not OPEN SOUSE FOR GENERAL to hold any open houses as tax notices and assessment FISSESSHIEI�ff NOT APPROVED notices would be mailed together and any appeals would bero✓,am to the Assessment Review Board << Mr Vickery moved to accept and file CARRIED Mr Marz resumed as chairperson of the meeting ...1 , M 11 1 1 Mr Jeffery requested information to complete a survey, from the AAMD &C, regarding Senior Citizen Housing AWX SURVEY RE SEN Foundation Boards Mr Marz advised there were a total of HOUSING nine board members on the Kneehill board with two of the members appointed by the M D Mr Wagstaff moved to accept and file CARRIED Mr Jeffery read a letter from Mr Bill Purves- Smith, Custom Woolen Mills, Carstairs, AB requesting permission to deposit their household, dumpster type materials, at the Linden transfer site This garbage might amount to about three garbage cans per month of such materials and could be disposed en route to Linden, where the company purchases supplies Mr. Vickery moved a letter be sent to the County of Mountain View advising them of this request from their ratepayer and further the M D propose to the County that they and the M D enter into an arrangement whereby M D ratepayers are allowed to utilize the County s transfer sites and the County ratepayers allowed to utilize the M D transfer sites conditional upon a request being made, by the potential user, to the appropriate jurisdiction CARRIED Mr Vickery reported the Huxley Community Association will be holding a reunion this year To this end, signs have been made for each location where there was an old school house, there are twelve such historic school sites in the area These signs will be placed on the edge of the road allowance The community association has requested the use of the M.D sign truck and equipment to drill the post holes for these signs 5 '� 1 � '.1 � ► 1 11 � I '� ► 1 17 IR�dh►.7�; 1 PROPOSAL TO MWAIN VIEW RE CROSS BWNDARY GARBAGE OWING G.E »,� •�ao.�7 7 rriawsr«, ��J REQUEST FROM HUXLEY COW. ASSOC RE SIGNS • COUNCIL MEETING FEBRUARY 27th, 1996 Mr Vickery moved to approve the Huxley Community Association request to utilize the M D sign truck, equipment and operator for drilling the post holes for these signs CARRIED Mr Jeffery read first draft of the letter to the AB Electoral Boundaries Commission regarding the proposed provincial electoral boundaries for the M.D Mr Marz recommended the paragraph referring to the close working ties with the current M L A be deleted and an additional paragraph be added to mention the boundaries changed due to Rocky Mountain House receiving Sylvan Lake which caused a chain reaction If Rocky Mountain House received Sundre and Bearspaw was left in the Olds /Didsbury constituency all areas would be within the legislated limitations with little or no changes to previous boundaries It was also agreed to include in this letter a request to attend the Public Hearings. Mr Boake moved a second draft of this letter be prepared, reflecting the above noted points, and submitted to the Executive Committee for approval CARRIED Mr Boake reported he had inspected the new Linden rescue truck It is a 1994 Chev super cab, heavy duty truck with an o.dometer reading of 127,000 km, there are no dual wheels Mr Jeffery reviewed Linden's request that the M D purchase this truck for $1 00, sell back to Linden the old rescue truck for $1 00 so that this truck can be sold and the proceeds from this sale go towards the costs of upgrading the new rescue truck APPROVAL FOR USE OF SIGN TRUCK & OPERATOR FOR I UXLEY cammu VITY ASSOC 1ST DRAFT AB ELECTORAL BOUNDARIES COMMISSION APPROVAL FOR 2ND DRAFT AB ELECTORAL BOUNDARIES LETTER LINDEN RESCUE TRUCK Mrs Lowen moved to approve the request from Linden APPROVAL OF LINDEN REQUEST regarding the rescue truck CARRIED RE RESCUE TRUCK l r.JOsa Mr Hanger moved to table agenda item #8, GIS mapping conversion proposal, until information is received from GIS MAPPING PROPOSAL Mountain View TABLED Mr Boake moved second reading to this bylaw. CARRIED Mr Hoff moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Vickery moved third reading to Bylaw #1354 CARRIED Mrs Lowen moved Mr. John Colberg, Carbon be appoi: the Subdivision and Development Appeal Board CARRIED Mr. Alex Cunningham, Development Officer and Mr Hawryliw, Prairie Farm Rehabilitation Administration entered the meeting - time 2.00 P M. A rated to APPOINTMJ`IT OF 0 COLB AS 5TH MEMBER ON SUB & DAB Myron (PFRA ) A CUNNING" & M_ N RYLIW INTO MEETING CARRIED 4 alB Mr Jeffery presented the bylaw to amend the number of members on the Subdivision and Development Appeal Board Mr Wagstaff moved first reading to Bylaw #1354, this being BYLAW #1354 TO AMEND the bylaw to amend Bylaw #1339, the Subdivision and BYE # 1339 SUB & Development Appeal Board Bylaw, by amending the board DM BOARD M94 ER MAID UP composition from four members to five members CARRIED Mr Boake moved second reading to this bylaw. CARRIED Mr Hoff moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Vickery moved third reading to Bylaw #1354 CARRIED Mrs Lowen moved Mr. John Colberg, Carbon be appoi: the Subdivision and Development Appeal Board CARRIED Mr. Alex Cunningham, Development Officer and Mr Hawryliw, Prairie Farm Rehabilitation Administration entered the meeting - time 2.00 P M. A rated to APPOINTMJ`IT OF 0 COLB AS 5TH MEMBER ON SUB & DAB Myron (PFRA ) A CUNNING" & M_ N RYLIW INTO MEETING COUNCIL MEETING FEBRUARY 27th, 1996 On behalf of council, Mr Marz welcomed these gentlemen to the meeting and invited Mr Hawryliw to address council. Mr Hawryliw noted he wished to address council on two issues; the Canada Alberta Environmentally Sustainable Agriculture (CAESA) farm based agreement with the Agricultural Services Board (ASB) and the CAESA groundwater exploration and mapping initiative The current status of the CAESA farm based agreement with ,the ASB shows an approximate $8,000 00 surplus Unless these funds are used these monies must be returned to the province If there is validity to extend a water quality /quantity survey to other areas of the M D there may be opportunity to establish the well survey as a farm based project The option exists, until Feb 28/96, to amend the 1995/96 work plan to show the well survey as a new project with an extension and possible additional funding in the 1996/97 work plan Mr Hawryliw noted there are approximately twenty townships, or about 74% of farmsites yet to be surveyed, the study indicates water supply is not always an issue but water quality is a consistent issue Mr Vickery moved to extend the well survey project to APPROVAL TO INCLUDE WELL cover the entire municipality and to amend the CAESA farm SURVEY ON CAESA FARM Bd1SED based agreement with the ASB to include the well survey as a new project CARRIED Mr Hawryliw next discussed the CAESA groundwater exploration and mapping initiative, noting this agreement was signed in October 1995 for a $35,000 00 grant, $10,000 00 for the well survey and $25,000 00 for test drilling The well survey has been completed by a contract worker from the M D , Mr Tim Olsen, and covers approximately fifteen townships, 356 sites, with total costs to date of approximately $4,100 00 A lack of quality information has created difficulties in targeting potential test drilling areas and other investigative methods have now been suggested Proposed activities after April 1/96 include possible follow up work and analysis and reporting Mr Hawryliw proposed the M D amend the Oct /95 agreement to reflect the CAESA work plan to March 1997 and for opportunities to provide better information on groundwater resources within the M D Maximum funding to be $73,000 00, which includes previous funding of $35,000 00 Mr Boake moved the amendment to the October 12/95 Contribution Agreement and Memorandum of Understanding for Groundwater Investigation be signed CARRIED Messrs Paul Van Doren and Vern Crawford entered the meeting - time 2.25 P M Mr Marz requested Mr Hawryliw remain in the meeting to discuss the Mt. Vernon Water Co -op Mr Cunningham left the meeting - time 2 25 P M Mr Marz welcomed Messrs. Van Doren and Crawford to the meeting and invited them to make their presentation Mr. Crawford addressed council, noting the Mt Vernon Water Co -op is in a "catch 22' position, it requires capital to get the detailed engineering report; it requires contracts from its members who need the engineering information to determine project costs The project costs are required before the Co -op can report to the members 7 M•1 k"'11111,16111D APPROVAL TO N4 ND (SUM WATER STUDY AaUNW ,91,a P VAN DOREN & V CRAWFORD TNTO NFFTTWI COUNCIL MEETING FEBRUARY 27th, 1996 Mr Vickery inquired whether the members would be willing to each contribute $1,000 00 towards the engineering costs Mr Crawford noted this was not the only solution Mr Cunningham re- entered the meeting - time 2.30 P M Mr Crawford noted the Co -op had requested this meeting to clarify and address the M D 's concerns as well as those concerns of the Co -op Mr Van Doren proceeded to distribute a handout from the Co -op of a clarification of the elements of concern of the Co -op The first concern being rate control - the users, by way of the Co -op wish to chose the service provider for the maintenance and operation of the system and retain the option to chose the most efficient means to operate the system. In response to questions, Mr Crawford disclosed; the Co -op is an association under the Rural Utilities Act, the Co -op would generate fees for reserve amounts for future maintenance costs Mr Marz noted he could appreciate the Co -op's concerns in this area and asked council if they had any concerns with the Co -op having these powers Mr Vickery noted there were people on the Equity water system already in arrears with their water billing Mr Crawford noted the Mt Vernon group was offering the concept of the water Co -op to take care of these types of problems The second concern of the Co -op, contracts with members, was next discussed Mr Crawford noted the members needed to know what they were getting and at what price The Co -op is proposing two agreements; one between the Co -op and its members which would include the terms and base price for service installation with an over base allowance which would be repayable by the members, over a two year term and a financial agreement between the M D and the water user A base amount of $13,000 00 for this service was discussed with any excesses set up as over base allowances Mr Crawford noted the means to collect on the over base /over runs is in the members contract and security is under the Rural Utilities Act, a government guaranteed loan can be given A discussion followed on the costs for the engineering design, the PFRA matching grant for same Mr Van Doren noted the Co -op wants to go to its members and sign a contract and the Co -op will guarantee no risk to the M D Mr Jeffery requested the M D 's lawyers review the Co -op's agreements. Mr Marz expressed concerns if cost overruns were billed back to members and repayable over a short period it could be a financial hardship on the users to repay this amount Mr Crawford acknowledged this remark, noting it was difficult to have people sign a contract with no set price Mr Marz noted council was concerned about a commitment from the users and a guarantee that, should the project not proceed, the engineering fees, if paid by council, would be repaid by the Mt Vernon group Mr Crawford acknowledged these concerns, noting the position of the Equity water users was not an acceptable position for the Mt Vernon water users A further discussion followed on the possibility of getting the members to commit to the project by front ending the engineering fees Mr Marz invited comments from Mr Hawryliw Mr Hawryliw noted the only problem was the need for commitment, otherwise, no other comments Mr Jeffery noted another option was for the M D to loan to the Co -op but this loan must be advertised and eligible for objection by the ratepayers of the M D Mr Crawford confirmed the Co -op's first choice would be to sign a contract Mr Van Doren requested council consider providing the same interest rates for this project as offered to the Equity water users, that being 7% E 7�1 MI 1' NI �'� • R:��1.►IC�1, O P 1114 REQUEST FOR FUNDING INTEREST COUNCIL MEETING FEBRUARY 27th, 1996 Council agreed it would reconsider this request and obtain legal advice on this project In response to questions regarding the project, Mr Van Doren advised the Co -op wants to be fair to its members and consider both contractor and M D charges for this project Mr Crawford thanked council for all the input provided by M.D staff to date, noting the M D was a great service provider as reflected in its mission statement In closing, Mr Crawford noted the potential project users of this water system were looking at contributing $400,000 00 towards this project and wanted some assurance and control over the destiny of the project Mr Marz thanked Mr Crawford and Mr Van Doren for meeting and discussing this matter with council and noted council would make its decision and advise A short break was held from 3.15 P M - 3 35 P M and Messrs Van Doren, Crawford, Hawryliw and Cunningham were not present when the meeting continued A discussion followed on the proposals of the Mt Vernon Water Co -op, need for commitment, need for legal opinion, option of having the members front the engineering, desire of council to help but also to ensure there was no risk involved, the comment about the Co -op having "government guaranteed loans ", interest rate on a possible loan to finance the project, risk involved in financing the engineering fees and recouping these monies should the project not proceed Mr Marz requested a consensus from council regarding the engineering fees, the consensus was to have the members front end this cost Mr Marz recommended council's first priority was for the members of the Co -op to front end fund the engineering fees, council must have an iron clad guarantee if it were to loan these monies, legal opinion to be sought in this matter and this opinion to be evaluated by council; if the M D can be accommodating in this matter it should strive to be so as long as there is no risk, if there are any reservations, council s position would be to have the users commit sufficient funds upfront to cover engineering design and, upon this commitment, council would commit to 7% financing of the project Mrs Lowen moved Mr Jeffery obtain legal advice, as outlined in the meeting with Messrs Van Doren and Crawford CARRIED It was agreed that Mr. Jeffery contact Mr. Barry Sjolie, Brownlee Fryett, advise of the Co -op's choice and council's concerns and choice and obtain legal opinion on this issue Mr Jeffery reported Mr Allan Toles had faxed a copy of a May /95 letter received from Carol Haley, MLA regarding the Dafoe bridge The letter does not express a firm commitment from the province to replace this bridge Mr Boake noted the M D had not placed this bridge as a top priority Mr Hanger moved to inquire if AB Transportation will be responsible for this bridge and to table this matter until the next meeting CARRIED Mr. Jeffery reported the borrowing bylaw had been prepared for Parkland Savings and Credit Union Ltd Mr Vickery moved first reading of Bylaw #1355, this being the bylaw to authorize temporary borrowing for the year 1996 from Parkland Savings and Credit Union Ltd RECESS VAN DOREN, CRAWFORD CMIOiAM & H% RYLIW QTT OF NEFTTNG H)TION FOR LEGAL OPINION RE MT VEIN WATER CO-0P a — -,-, S,w Aswr 7;7is A TOLES LETTER RE DAFOE BRIDGE &-e p2 3 0< LaAFOE BRIDGE TABLED 4u p�wry ��wy5�acaca„I BYLAW 1355 1996 BORRWNG BYLAW PARILMD SAVINGS & CREDIT UVION COUNCIL MEETING FEBRUARY 27th, 1996 CARRIED Mr Hoff moved second reading to this bylaw. CARRIED BYLAW #1355 19% Mr Hanger moved third reading be given to this bylaw at BORROWING BYLAW PARKLAND this time SAVINGS & CREDIT UNION CARRIED UNANIMOUSLY C yuxl z Mr Wagstaff moved third reading to Bylaw #1355 CARRIED Mr Hanger moved to table agenda item #13, recreation capital expenditures, until the next meeting CARRIED Mr Hoff reported Mr Alfred Thurn had contacted him regarding his tax notice, N 1/2 21- 28 -24 -W4 Mr Thurn A. THORN - MISSING TAX moved from Carbon to Chestermere and did not receive his NOTICE 1995 tax notice Mr Thurn telephoned the office to have a copy of this notice sent, to date, no notice has been received by Mr Thurn Penalties have been levied on Mr Thurn s 1995 tax balance Mr Boake moved to table this matter until more information A THAI TABLED PENDING is received FURTHER INFORMATION CARRIED �.J %," Mr. Hanger moved to table the balance of the agenda and BALANCE OF AGENDA TABLED that the meeting adjourn & MEETING ADJOlPNm CARRIED Time 4.30 P M Reeve Municipal Admi trator 10 JOHN C JEFFERY REPORT FEBRUARY 14th, 1996 to FEBRUARY 27th, 1996 REPORT. Balance Forward $ NIL 1 Lowen /Braaz - Appears legal and physical access east througi section 22 to west of 23 and south on road allowance west of 23 fo3 legal access (tshp 29, rge 21) Does not appear to be physically possible to get to N W 14 2 Gave 8 M D hats to Brenda Christie for the Farmer's Bonspiel R V aware of this 3 Feb 27/96 supper meeting all of M D council with Hills council, no press, no staff Closed meeting - 5 00 P M - 9.00 P M possibly at the hotel CORRESPONDENCE- town of ThreE approximately 1 Feb 14/96 Direct Deposit - Fines $72 00 2 Feb 16/96 Direct Deposit - ASB Grant - $10,147 00 3 Feb 7/96 AAMD &C Municipal News Highlights 4 Jan /96 AAMD &C Executive Meeting Highlights 5 Jan 9/96 Golden Hills Regional Div #15 minutes. 6 Jan 31/96 AB Gazette 7 Jan 31/96 AB Gazette 8 Feb /96 Municipal World magazine 9 Jan /96 Fines Distribution report. 10 Feb 13/96 LGAA Conference information 11 Town of Hardisty - advertisement of items for sale. 12 ASB 1996 Tricounty Newsletter 13 Feb /96 Status Report magazine 14 Winter 1996 Multiple Sclerosis newsletter 15 Prosperity South Spring Meeting invitation 16 Costso, Red Deer, one day shopping pass invitation 17 Advertising - Yamaha Motor Canada Ltd 18 Order form - Environmental Management Systems Publications 19 Sales catalogue - C &H Products for Business 20 Seminar advertising - Achieving Yes in Collective Bargaining 21 Seminar advertising - Assertiveness Training For Women in Business 22 Seminar advertising - Evelyn Wood Reading Dynamics for Business Professionals 23 Sales flyer - American Computer Optics 24 Advertising - General Ribbon Corp 25 Information and nomination form - The Canadian Healthy Environment Awards 26 Couse information - 1996 Summer Courses for Human Services Professionals 27 Seminar information - Prairie Medicinal & Aromatic Plants Conference 28 Seminar information - Successful Money Strategies Seminar 29 U of A seminar information - Managing Conflict and Confrontation in the Workplace; Coping with Stress in the Workplace; Statistics, Cabbage and Fluff, Claims Management. WCB, STD and LTD 30 U of A News Release re. Addictions Study Certificate Program. 31 Advertising - Labrie Equipment Ltd 32 Feb 9/96 Red Deer County News newspaper 33 Feb 6/96 Grainews newspaper 34 Feb 14/96 The Drumheller Mail newspaper 35 Feb 14/96 The Capital newspaper HOME OCCUPATION AND DEVELOPMENT PERMITS NIL 1 P W S REPORT FEBRUARY 27th, 1996 1 Big hoe was down in Acme Saturday for water main break and returned again on Monday Do you want us to continue to do this type of work for towns and villages pending joint services? s'u p, ►� °� 2 Have a meeting set up March 1/96 with Mike Baldwin re. Gilt Line truck accident east of Linden last December 3 Gravel boys still hauling base material to 21 &27 4 Graders are cleaning up drifts from the week end blow 5 For your information, a loading restriction has been placed on the Bigelow Dam bridge on SH 587 (see letter) 6 Opened tenders yesterday for Buffalo Jump base project - eP,�ovrr►,�,s summary is attached Buffalo Jump Project Bids 1 Mesken Contracting Ltd $ 374,138 00 2 Border Paving Ltd $ 385,760 00 3 Carmacks Construction Ltd $ 402,780 00 4 Pidherneys Trucking Ltd $ 429,520 00 5 Ledcor Industries Ltd $ 444,645 70 6 South Rock Ltd $ 478,650 00 7 Central City Asphalt Ltd $ 479,944.00 8 Warner Construction $ 494,349 00 9 DBC Contractors Ltd $ 498,516 00 I phoned around to find more out about Mesken They seem to have done a lot of work for Rocky View I called Brian Jobson at Rocky View and he figures we'll have no problem with them getting at it and getting the job done k Lo ni McCook, Public Works Superintendent