HomeMy WebLinkAbout1996-02-13 Council MinutesAGENDA COUNCIL MEETING FEBRUARY 13th, 1996
1 Approval of Agenda
2 Approval of Minutes
3 J. C Jeffery Report
4 Bank Reconciliation and Cash Comparison Report
5 Accounts Payable
APPOINTMENTS
9 00 A M Lonnie McCook
i,
TABLED ITEMS-
6 Dafoe Bridge - see J C Jeffery report
7 Linden Rubble Pit
8 SH 806 Bridge and realignment - see
item #1
nrwTLIn T T
9
10
11
12
13
14
15
16
17
18
19
20
TR
Kneehill Housing Authority Report - R.
1996 Employee Day
Aids in Your Community Planning Commiti
Jan 23/96 Minutes - edit for publicatic
Equity Water - amendment to Bylaw #131!
Swalwell Water
New Disaster Services Mutual Aid Agreer
Invitation from Palliser Regional Mu
Bylaw Enforcement on Secondary Highway:
Village of Linden re. replacement resci
AB Assessment Equalization Consult
Assessment Appeal
1995/1996 Electoral Boundaries Commissi
Banking Proposals
ANSPORTATION.
21
Public Works Superintendent Report
22
Capital Committee
approval of 1996 capi
mmmmq
PLANNING
23
Need to set date
for Public Hearing r,
Use Bylaw, as per
Municipal Planning rE
24
Subdivision and
Development Appeal Bc
appointment
25.
Palliser Regional
Municipal Services me
1
COUNCIL MEETING FEBRUARY 13th, 1996
A regular meeting of council was held in the M.D of
Kneehill office, 232 Main Street, Three Hills, Alberta, on
Tuesday, February 13th, 1996, commencing at 8 30 A M
The following were present for the meeting-
Reeve* Richard A. Marz Division Four
Councillors
Marylea
Lowen
Division
One
Robert
E Boake
Division
Three
James M
Hanger
Division
Five
Richard
M. Vickery
Division
Six
M Glen
Wagstaff
Division
Seven
Municipal Administrator-
John C Jeffery
Jennifer Deak, Assistant Administrator, was present and
recorded the minutes
Mr Otto Hoff, Councillor Division Two, was absent from the
meeting
Reeve Marz called the meeting to order at 8.35 A M
Requests were made to add the following items to the agenda
9a Kneehill Ambulance and Divisional Meeting
20a Mt Vernon Water meeting
20b Regional Health Authority #5
Mr Wagstaff moved approval of the agenda with the above
noted additions
CARRIED
Mr Vickery moved approval of the January 23rd, 1996
minutes
CARRIED
Mr Jeffery's report was reviewed
Under report item #1, SH 806 realignment and bridge south
of Linden, a discussion followed on road design and speed
restrictions if the alignment and bridge remained on its
original alignment, noise concerns of adjacent property
owners, the discussions with property owners regarding the
purchase price of abutting land to realign this road and
bridge Mr Jeffery reviewed the concerns expressed by Mr
Shiraz Hirji, Linden Farms (1977) Ltd , regarding noise and
the closeness of the barns to the road, should the road be
realigned In view of these concerns and the possibility
of replacing two of the turkey barns because of closeness
to the road and subsequent noise disruptions, Mr Shiraz
has indicated a purchase price of between $800,000 00 to
$900,00 00 for his property It was noted Torchinsky
Engineering had been requested to proceed with the SH 806
realignment and bridge, keeping to the original alignment.
A further discussion followed on the speed limit
requirements for this type of road design
Mr Hanger moved a letter be sent to Mr. Hirji, Linden
Farms (1977) Ltd , explaining the M D cannot afford to
meet his price for his property and therefore will be
proceeding with this project on existing alignment which
will only require the purchase a small, minimal portion of
his land
CARRIED
1
F.111,411111'k, 111Tf WrIll
APPROVAL OF AGENDA
APPROVAL OF MINUTES
SH 806 REALI91W
LINDEN FARN6 1977) LTD
LE »ePt
x ,n`
COUNCIL MEETING FEBRUARY 13th, 1996
Under report item #2, Joint Services Meeting, it was agreed
the week of March 4 - 8/96 would be available for the Joint
Services Committee to meet with the town of Three Hills, as
requested by Mr Jack Ramsden, town manager It was
further agreed that since the town of Three Hills had
requested this meeting it would be up to the town to invite
other jurisdictions to this meeting
Mr Boake reported he had attended a meeting at the village
of Acme regarding fire services Acme's bylaw does not
permit the village fire services to travel outside the
village boundaries Mr Marz noted an agreement is in
place with the Linden fire department to serve the fire
needs of this rural area
Mr McCook entered the meeting - 9.00 A M
A discussion followed on the local newspaper write up of a
recent fire north of Acme at the Allen Sorensen farm Mr
Marz noted, if the information reported in the newspaper
was accurate, proper protocol was exercised by the Acme
fire department Mr Boake noted Acme may be requesting a
meeting with the M D to further discuss joint fire
services
Under report item #3, Torchinsky Engineering letter to
South Rock Ltd regarding the guard rails on SH 575, Mrs.
Lowen asked Mr McCook if the guard rails were set
correctly Mr McCook confirmed that these guard rails
were set correctly
Under report item #7, letter from InterSpect Claim
Services, a discussion followed on driving responsibilities
and maintenance of roads during adverse weather conditions
Mr Vickery moved J C Jeffery report .item #7, letter from
InterSpect Claim Services re Gilt Line Farms Ltd Dec
27/95 single vehicle accident on the Linden East Road and
subsequent insurance claim, be tabled pending further
information from the insurance company
CARRIED
Under report item #8, CAAMD &C Spring Zone meeting, Mr
Jeffery noted the meeting was being held on February 23/96
at the Legion Hall in Exshaw, commencing at 10.00 A M
Mrs Lowen and Mr Hanger reported they would be unable to
attend this meeting due to prior arrangements to attend the
ASB Soil Conservation Workshop in Red Deer
Under report item #20, AB Transportation - Dafoe Bridge
information, Mr Jeffery noted the bridge, constructed in
1953, is considered a one lane bridge from a design
perspective and bridge loading is already posted for "One
Truck Only" Mr Boake discussed the safety concerns of
this bridge due to the traffic volumes and loads on this
road and also the safety concerns due to the road curves
A discussion followed on the bridge priority; changing
priorities, secondary roads having a greater priority than
local roads; and the possibility and suitability of
installing a pipe at this location and the cost of same
Mr Boake moved to table this matter until Mr McCook can
obtain more information, including costs, to install a pipe
at this bridge location.
CARRIED
Under report item #23, Brambo Blading Incident Report, Mr
McCook confirmed Mr Bramley's contract grader rates to
ratepayers, during regular hours, was $65 00 per hour, as
per M D policy Mr McCook also noted the issue in this
report item was the perception that snow clearing on a
private driveway was a free service
2
JOINT SERVICES WETING
WITH THREE HILLS
�rJ �ce�
2
A. SORENSEN FIRE
REPORT
✓, s a-�. d
SH 575 GLW4 RAILS/
SOM ROCK LTD
INSURANCE CLAIM -
GILT LINE FARMS LTD
CAAM1X SPRING
Z(XCE MEETING
19,v,*z A0-094'
ibW MAOY lq7'1aa04
11
111.111t=P 10
DAFOE BRIDGE TABLED
COUNCIL MEETING FEBRUARY 13th, 1996
Under report item #26, letter from Allan Rock re Firearms
Bill, a request was made to distribute the pamphlet, "Facts FIREARMS BILL
About the Firearms Bill ", prepared by the Department of
Justice, to all Councillors
Under report item #35, Jan 31/96 AAMD &C letter re, former
councillor letter to Premier, a discussion followed on the
points raised in the letter regarding amalgamation of FORN'FR COUNCILLOR
municipalities and fiscal responsibilities of local
LETTER TO PRENQER
jurisdictions It was agreed some relevant issues had been
addressed in this letter
Under report item #44, Feb 6/96 request from the town of
Trochu for mechanical work, it was confirmed the shop rate
REQUEST F" TM
for work was $50
00 per hour
and according
to policy,
OF TROCW FOR
charges to other
jurisdictions
for this work
is at cost
MECHANICAL WORK
plus 5%
CARRIED
Mr Boake moved agenda item #7, Linden Rubble Pit, be
Mr Vickery moved
to accept the
balance of Mr
Jeffery s
report
PWS REPORT
Report, requesting, under item #5, direction from Council
APPROVAL OF JC
SH 837 PROJECT
or side slopes should be installed at the S W 29- 30- 21 -W4,
CARRIED
Jungling corner Mr McCook noted the placement of
JEFF MY RE'ORT
A short recess was held from 10.05 A M - 10.20 A M
The Jan /96 Bank Reconciliation and Cash Comparison reports
were reviewed
Mr Wagstaff moved approval of the January 1996 Bank
APPROVAL OF BANK
Reconciliation and Cash Comparison reports
RECONCILIATION
CARRIED
& CASH COMPARISON
Mr Boake moved to approve the accounts presented for
payment to -day, subject to review by the Finance Committee
APPROVAL OF ACCOLHTS
of Mr Marz and Mrs Lowen
CARRIED
Mr Boake moved agenda item #7, Linden Rubble Pit, be
LINDEN RUBBLE PIT
tabled until the next meeting.
TABLED
CARRIED
Mr McCook presented the Public Works Superintendent
PWS REPORT
Report, requesting, under item #5, direction from Council
regarding the SH 837 paving project and whether guardrails
SH 837 PROJECT
or side slopes should be installed at the S W 29- 30- 21 -W4,
Jungling corner Mr McCook noted the placement of
guardrails at this location would cause snow to drift and
possibly build up on the 8 metre road AB Transportation
has recommended a side slope treatment at this location,
there are no costs for this yet as side slopes have not
been included in the draft tender
Mr Hanger moved the SH 837 paving tender include, as a
separately priced item, sideslopes and /or guardrails at the
SH 837 PAVING PROJECT
Jungling corner
TENDER
CARRIED
Sc� m�vo 7 PAS
Mr McCook requested a Capital Committee meeting be
scheduled during the lunch break The committee members
CAPITAL COMM. MEETING
agreed to this meeting, noting they would report to Council
later in the day
see�o.La
Mr McCook reported, under item #7, that an offer to
purchase T- 28 -87, a Ford half ton truck, had been received
from Mr Dan Thomas, Three Hills It was agreed this truck
D TASE OFFER TO
should go to public auction thereby allowing a fair and
PU�IIASE T-
equal opportunity to any interested party to bid on this=
��tr7rrlc,'gs
item
Mr. Wagstaff moved the Ford half ton truck, T- 28 -87, be
�e--r ,y).fi5MO7Pw.s
.included in the list of items for sale by auction.
3
COUNCIL MEETING FEBRUARY 13th, 1996
CARRIED
Mr Marz indicated he would like to see the new Degelman
blade demonstrated at the airport Mr. McCook noted a rack
was being built for this blade to accommodate the high snow
drifts
Under agenda item #22, Capital Committee, Mr Marz reported
Mr Hoff had expressed some concerns about the graders and
had requested this item be tabled until he was present to
address his concerns to council Mr Marz assured the
Capital Committee members that Mr. Hoff had no problem with
the motion to purchase one grader
Mrs Lowen moved to accept the Public Works
Superintendent's report and to table agenda item #22,
Capital Committee, until Mr Hoff was present
CARRIED
Mr Jeffery reviewed the agenda for the March 11/96
Employee Day, noting this event would be held at the M D
office AB Power was scheduled to make an afternoon
presentation Mr Marz noted there had been an excellent
speaker at the recently held 1996 Provincial ASB
Conference Ms Cyndy Stevenson, Stevenson, King &
Associates, Calgary had given an inspirational presentation
entitled Building a Positive Workplace" It was agreed to
see if Ms Stevenson was available for a presentation for
Employee Day and if so, find out the costs for her
presentation Mr Marz requested Mr Jeffery obtain this
information It was agreed, if possible, this speaker make
a presentation similar to that made in Edmonton It was
also agreed a budget of $500 00 - $700.00, maximum $750 00
for this presentation
Under agenda item #14, Swalwell Water, Mr Jeffery read a
Jan 31/96 letter delivered to the residents of the hamlet
of Swalwell regarding the critical situation that had
developed resulting in the water system being at maximum
capacity of 12 gal /min compared to 5 gal /min regular
consumption The letter requested all water users to check
their water outlets for leakages and to try and monitor
their water consumption until this situation was resolved
Mr. Jeffery also reported the day following distribution of
this letter, water consumption had dropped from 12 gal/min
to 4 gal /min Mr Jeffery then reviewed and compared the
1994 and 1995 annual Swalwell waterworks report along with
the costs for water meter installations Costs to install
water meters in the hamlets of Wimborne, Huxley and
Swalwell was estimated at $17,600 00 with an estimated
twenty year savings of $49,850 00 A request was made to
have Mr Cunningham present to further discuss and clarify
the costs of water meters in the hamlets
Mr Jeffery briefly left the meeting and returned to report
Mr Cunningham would be present shortly
Mr Jeffery proceeded to read the letter received February
12/96 from the Mt Vernon Water Co -op Ltd , advising a
meeting of potential water users of the proposed Mt Vernon
water system was held on Feb 6/96 and the members present
at this meeting voted in favour of forming a water Co -op
It was also decided at the members meeting to authorize the
expenditure of funds (maximum $30,000.00) to be used
towards the detailed engineering and legal costs and that
any expenditure be applied to the capital cost of the
proposed project This was only to proceed after the Co -op
Executive negotiated acceptable terms with the M D fc
financing the ratepayers share of the project The lettc
also listed Mr Vern Crawford, Mr Paul VanDoren and Mz
4
DEGGR MNN BLADE
DETOG RATION REQUEST
�� />7sz/o'c "Im 5
C::1,a
'r
SPEAKER FOR EMPLOYEE
DAY
WATER METERS IN HN EF
v�ee.�o,Lo
1' '1 Y. 1
p N 1 2'
".1
COUNCIL MEETING FEBRUARY 13th, 1996
Terry Mullinger as the officers of the Co -op and further
that Messrs Crawford and VanDoren continue to be the
representatives on the Mt Vernon Water Committee along
with Mr Mullinger in an ex- officio capacity
Mr Alex Cunningham entered the meeting - time 10.55 A M
Mr Vickery, councillor member on this water committee,
I1confirmed the contents of the water Co -op letter, noting at
the Feb 12/96 committee meeting it was disclosed the users
of the potential water project had formed a Co -op; this
Co -op wanted input into the proposed project and were
requesting the M D put forward the $30,000 00 required for
the detailed engineering plans A discussion followed on
the commitment /lack of commitment to date of the potential
users of this proposed project It was noted the potential
users had paid $150 00 towards the preliminary engineering
costs No agreements or petitions, signifying a commitment
to the proposed project were in place The following
issues were discussed- P F R A has indicated a grant of
$200,000 00 towards this project, based on oversizing for
future users and a further grant, maximum of $25,000 00,
towards half the detailed engineering costs, the problems
in obtaining a cost per user for this proposed system lay
in the fact no one had determined the exact number of
potential users committed to this proposed project and this
was partially attributed to the fact no cost per user could
be determined until the total number of users was
determined; to date there was no real commitment from the
potential users, with the potential users forming a Co -op
it was now unclear who was requesting this project and who
wanted input into the project. Mr Vickery recommended the
interested users front the detailed engineering costs Mr
Boake noted he was not in favour of council fronting the
$30,000 00 for the detailed engineering costs without a
firm commitment from the potential users. Mr. Jeffery
recommended legal opinion be obtained should council
consider loaning money for this project Mr Cunningham
noted his understanding was that this Co -op wanted the same
arrangements as the Equity project, that being, the project
funded by the M D and charged back to the landowners, the
Co -op was formed by the potential users to provide
involvement, as a group, in negotiating with the town of
three Hills on water rates etc Mr Cunningham also noted
Mr Barry Sjolie, Brownlee Fryett had suggested the users
form an association A discussion followed on the .interest
rate that should be charged if the M D loaned money to
fund this project Mr Marz noted, in determining an
interest rate, consideration should be given to the rate
the M D would be charged by the bank if it had to borrow
these funds A further discussion followed on the need to
determine who was requesting this project funding, the
potential users or the water Co -op and the legal
implications of same; the intentions of the Co -op and if
they included ultimate ownership of the proposed water
system; the need for commitment from the potential users of
___4 this proposed system Mr Cunningham again confirmed his
understanding of this situation, noting the Co -op had been
formed to represent the potential users and to participate,
on the users behalf, in the operations of the proposed
system and the negotiations regarding water rates Mrs
Deak briefly left the meeting and returned with information
on interest rates charged by the AB Municipal Financing
Corporation This corporation, which provides loans, in
the form of debentures, to municipalities, has rates set
over a long term period Mr Jeffery noted the rates, as
at Sept 15/95 were 8 1/4 % for a ten year term, 8 5/8% for
a twenty year term, and 8 3/4% for a twenty -five year term
5
MT VERNON WATER
PROJECT
FUNDING REQUEST FOR
DETAILED ENGINEERING
PLANS
COUNCIL MEETING FEBRUARY 13th, 1996
Mr Jim Hanger moved to excuse himself from voting and
further discussion on this issue as he was a potential
water user of this proposed system
CARRIED
Mr Hanger then left the meeting - 11 50 A M
Mr Marz moved a letter be sent to the Mt Vernon Water
Co -op Ltd advising the M D of Kneehill is not prepared to
front end finance the $30,000 00 requested by the Co -op for
the detailed engineering report and further that the M D
suggest to the Co -op that its members should show their
commitment to this proposed project by having a written
commitment in place and also by front ending the funds
required for the detailed engineering report and further,
advise the Co -op that the M D would be investigating if it
may be able to finance the Co -op should this proposed
project be viable and that if the financing were possible
the interest rate charged to the Co -op, by the M D , would
be the rate, at time of processing this transaction, set by
the AB Municipal Finance Corporation less one half a
percent
CARRIED UNANIMOUSLY
Mr Hanger re- entered the meeting - time 11.55 A M
Mr Cunningham reviewed the costs to install water meters
in the hamlets of Swalwell, Huxley and Wimborne, noting the
price quote of 17,600 00 included installation and these
type of water meters were the same as used by the town of
Three Hills. Mr. Cunningham noted the town could be
contracted to undertake the meter reading and billing if
these meters were installed A discussion followed on the
possibility of installing water meters in only one hamlet
first, Mr. Wagstaff suggested meters be installed in
Swalwell only Mr Cunningham advised the cost for the
water meter, including installation, was $200 00 per meter
Mrs Lowen moved water meters be installed in the hamlets
of Huxley, Swalwell and Wimborne at a cost not to exceed
$17,600 00
Mr Wagstaff moved to amend the motion to read 'water
meters be installed in the hamlet of Swalwell only, as a
trial test, and then reviewed
A vote was taken on the amendment to the motion and it was
declared
MOTION LOST
A vote was then taken on the original motion and it was
declared
CARRIED
The meeting recessed for lunch from 12.05 P M until 1.35
P M
Mr Cunningham and Mr McCook were not present when the
meeting resumed
Mr. Vickery reported the Capital Committee had met, during
the lunch break, and reviewed the tender prices for
equipment purchases, approved at the previous council
meeting. The Committee approved the tender prices for the
photocopier, computer and software, paver and cattle
scale The Committee recommended the tenderers be phoned
about the heavy duty transmission in the one ton vehicle
tender and if all had included this in their price then
this piece of equipment be ordered from the lowest
R
JIM HANGER D(CUSED
FROM VOTING & MEETING
g'�
111
'.1 MI 1' '�� ►•�1
l°o�G+P
WATER METERS IN
HAMLETS
APPROVAL TO INSTALL
WATER METERS IN R*tfF-
J�o 9 4"e-
fil�'M:1
CAPITAL C". REPORT
COUNCIL MEETING FEBRUARY 13th, 1996
tenderer Total approved purchases by the Committee
amounted to $151,419 46, not including the one ton vehicle
Mr Marz reported the projected savings of the Kneehill
Housing Authority was estimated at $43,600 00 This
savings was attributed to the joining of services which had
proven to be very cost effective This projected savings
would also reduce the requisition from $75,000 00 to
$50,000 00, a thirty percent savings to participating
jurisdictions Mr Marz also noted the requisition is only
from the Lodge side of the operations The Authority will
also begin paying its board members Prior to this,
members were reimbursed by the jurisdiction they
represented
Mr Marz also reported the Kneehill Ambulance held three
meetings last month; one regular meeting, one budget
meeting and one special meeting Mr Marz reported some of
the volunteers would like to be reimbursed at a rate of
$10 00 per hour for EMR (Emergency Medical Responder) and
$12 50 for EMT (Emergency Medical Technician) Also, the
special meeting resulted in a committee being formed to
review the job description of Mr Paul Ramer, the
Operations Director
Mr Marz then advised of the reported recommendation, by
the Ambulance Commission to the Health Minister, that AB
Health take over and operate, through the Regional Health
Authority, ambulance services and that these services would
only be funded by the province to the BLS (Basic Life
Support) level of service Mr Vickery inquired how this
possible recommendation would effect Kneehill, which had
two health authorities within its boundaries Mr Marz
noted there would be no effect as AB Health would be
overseeing and paying for this service A discussion
followed on the possible changes to ambulance operations
should this recommendation become a reality Mr Marz
noted he had been advised, that to provide an ALS (Advanced
Life Support) level of service, twenty -four hours per day,
would require a minimum of nine to twelve paramedics It was
noted, the level of ambulance service (BLS or ALS) would
have to be determined by the local authority
Mr Marz next discussed the purchase of a rescue truck by
the village of Linden, noting Mr Mike Koot had advised him
the village could be requesting funds from the M D towards
upgrading the new vehicle Mrs. Deak noted this matter was
item #17 on the agenda Mr Jeffery then read the Feb 1/96
letter from the village of Linden, advising of the
acquisition of a 1994 Chev extended cab which would be
converted into a rescue unit to replace the existing unit
The village is proposing to sell, for one dollar, this
truck to the M. D. and the M.D., in turn, to insure same,
the M D to sell back to Linden, for one dollar, the old
rescue unit so that Linden can, in turn, sell this vehicle
and use the proceeds to offset costs for a box and rear end
for the new rescue truck Linden is hoping to raise
sufficient funds (from sale proceeds and donations) to
cover the cost of upgrading the new rescue unit Any
shortfall will be shared by Linden and Kneehill, as per
fire agreement A discussion followed on whether this new
vehicle was adequate to serve as a rescue unit
Mr Vickery moved the Fire Committee look into this matter
and report back to Council with a recommendation
CARRIED
Mr Marz and Mr Hanger reviewed the joint Division Four
and Five Meeting held Feb 5/96 in Three Hills. It was
noted, on the bylaw enforcement issue, 45 people were
against and three for the hiring of an officer The
consensus of those in attendance, after hearing the reasons
7
INEEHIL L HOUSING
AUMITY REPORT
I Ion I I I ILI, L i ,
,t 1 10
�[1;�1►1;�►iiX`MT�
:� 60_ I 1
M15mo .16
DIV 4 & 5 JOINT
DIV MEETING REPORT
BYLAW ENFORCEMENT
COUNCIL MEETING FEBRUARY 13th, 1996
for engaging a bylaw enforcement officer, was that council
did not have a problem that required the services of such
an officer No alternate solutions were proposed Mr
Marz noted he was serving council with the following notice
of motion and would be requesting their vote on this motion
after the conclusion of all the divisional meetings-
Whereas there was a generalvAwillingness expressed by
the public, at the Divisional Four and Five meeting on Feb
5/96, to recognize the validity of reasons or the existence
of the problems as outlined by Council regarding bylaw
enforcement, I therefore move that Council abandon any
further investigation into this issue
Mr Marz noted this issue should be addressed after all the
divisional meetings had been held, thereby allowing all
residents to express their opinions on this matter
It was also noted a review of all municipal bylaws should
be undertaken
The Divisional Meeting report was continued and it was
noted there was a lot of discussion regarding recreational
joint services A discussion followed on capital funding
of recreational joint services - how funding was to be
determined and approved; how to measure a local economic
benefit to the urban centre where a facility was located,
the M D joint service philosophy of paying a fair share
and calculation of same, including housing and ambulance
services
Mr Vickery moved approval of the first draft of the M D
of Kneehill proposal regarding capital funding of
recreational joint services, that being
The M D will share the non grantable portion of
recreational facilities (pool and arena) from this date
forward (date to be inserted when draft finalized), on a
total population per capita basis less a percentage (to be
determined) for an allowance for the economic benefit which
accrues to the urban jurisdiction in which this facility is
located, under the following conditions-
1 Both rural and urban jurisdictions must approve the
capital expenditure, in writing, "before any
construction takes place If ajurisdiction proceeds
without this approval, then the capital facility
becomes the sole responsibility of the approving
jurisdiction, which proceeded without the other
jurisdictions approval This responsibility includes
capital funding and future operational costs
2 The urban jurisdictions shall agree, in writing, to
fund senior housing and ambulance requisitions, on a
per capita basis, and apply to the Minister of
Municipal Affairs, in the case of senior housing, to
allow this funding on a per capita basis Also, the
urban jurisdictions shall re -draft the ambulance
agreement to reflect this requisition be calculated on
a per capita basis and further the urban jurisdictions
agree to rescind all previous agreements regarding
ambulance and senior housing funding arrangements
CARRIED UNANIMOUSLY
A short recess was held from 2 55 P M until 3.10 P M
Mrs Lowen was not present when the meeting continued.
Mr Jeffery reviewed the report, prepared by Mrs Lori
Wildeman, on the Aids in Your Community Planning
Committee This committee, comprising of Mrs WildemanI
Dorian Frere, Lorri Fleenor, Margo Vanbuskirk and Cheryl
BYLAW ENFORCBIENT
NOTICE OF MOTION
REVIEW OF M.D BYLAWS
RECREATIONAL JOINT
SERVICES
CAPITAL FUNDING OF
RECREATIONAL JOINT
SERVICES - FIRST
DRAFT OF M.D 'S
POSITION
ecAsc 210&-441 -04s
MRS LOWEN OUT OF
MEETING
raw-I& MIT7
ALAI
COUNCIL MEETING FEBRUARY 13th, 1996
Ferguson want to raise awareness of HIV /AIDS and have held
two meetings to date They have planned, for March 21/96,
a noon luncheon at the Three Hills Community Centre, with a
guest speaker to address the luncheon and speak about
his /her experience with HIV /AIDS; on March 14/96 a
presentation will be given to the hospital staff, March
21/96 the same presentation given at the luncheon will be
presented in the afternoon to the high school students
The committee is also planning on delivering posters
throughout the community and has requested permission to
hand out pamphlets at the M D Employee Day
Mr Boake moved approval for this Committee to hand out
pamphlets at the 1996 M D Employee Day
CARRIED
Council agreed Mr Marz and Mr Boake edit the Jan 23/96
minutes for publication in the newspaper
Mr Marz proceeded to give some background information
regarding Bylaw #1319, the Equity Water Bylaw, noting
Schedule A, which details the local benefit assessment levy
and interest charge, had been discussed at previous Council
and Executive Committee meetings Mr Marz noted it was at
Mr Wagstaff s persistence that a meeting of Mr Vickery,
Mr Wagstaff and himself was held on Jan 31/96 to re- assess
this matter After legal consultation, it was determined
the schedule did not properly reflect the intent nor the
terms of the bylaw with regard to interest calculation
The interest rate was set out as 7% per annum in the
bylaw The schedule did not reflect the principle and
interest payments of this special levy Upon review, it
was noted the previous bylaws regarding the special levies
for the Swalwell, Huxley and Wimborne utilities were
correctly recorded and levied
Mr Jeffery read a draft letter, addressed to the Equity
water users, outlining this situation, the special levy
amount and options for repayment It was agreed this
letter be sent to the Equity water users Mr Marz
complimented both Mrs Deak and Mr Wagstaff, Mr Wagstaff
on his tenacity in persisting on this issue and ensuring
the schedule correctly reflected the terms of the bylaw;
and Mrs Deak for preparing the documents to reflect the
necessary changes Mr Marz also noted council must accept
responsibility for this matter and put safeguards in place
to ensure this situation does not happen again
Mr Boake moved first reading to Bylaw #1353, this being
the bylaw to amend the Schedules attached to Bylaw #1319,
the bylaw to authorize the supply and construction of the
Equity water project as a local improvement and to impose a
special local benefit assessment with respect to this local
improvement
CARRIED
Mr Hanger moved second reading to this bylaw
CARRIED
Mr Vickery moved third reading be given to this bylaw at
this time
CARRIED UNANIMOUSLY
Mr Wagstaff moved third reading to Bylaw #1353.
CARRIED
Mr Jeffery
new Disaster
was prepared
9
AIDS IN YOUR CMUITY
REQUEST FOR Ri*F LET
DISTRIBUTION AT EE DAY
rn M0 10 Zorn 0)44f,IV,AA
JAN 23/% EDITED MINUTES
EQUITY WATER REPORT RE
BYLAW SCFEDULE N43C NEWT
BYLAW#1353 N4 DING
BYLAW #1319, EQUITY BYLAW
reported the town of Three Hills had prepared a TM OF THREE HILLS
Services Mutual Aid Agreement This agreement DISASTER SERVICES MUTUAL
to reflect recent changes in legislation and AID AGHMENf
COUNCIL MEETING FEBRUARY 13th, 1996
to ensure all neighbouring jurisdictions were still in
favour of providing services to each other in the future
Mr. Boake moved to table this matter until this agreement
could be compared with the existing agreement and a report
brought back to council
CARRIED
It was also noted the existing disaster services bylaw
should also be reviewed
Mr Jeffery reported Palliser Regional Municipal Services
had extended an invitation for the M D to attend an
information meeting on bylaw enforcement on secondary
highways to be presented by the AB Justice department on
Feb 21/96 at Hanna It was agreed it would be a little
premature and this time to further this issue and attend
this meeting
Mr Vickery moved to accept and file this information
CARRIED
Mr Marz reported Mr Ed Dunay, the assessor, had expressed
concerns to him regarding the AB Assessment Equalization
Consultants appeal of the M D 's 1996 equalized assessment
Mr Dunay entered the meeting - time 3.40 P M
Mr Dunay proceeded to discuss his concerns regarding this
matter, noting this appeal would incur an initial cost to
the M D , costs in the form of expenses for him to travel
to Edmonton to defend his assessment Mr Dunay reported
he had spoken with Mr Glen Cummins, AB Municipal Affairs,
and is confident his assessment is correct Mr Jeffery
noted the appeal would be against the equalized assessment
calculation It is the equalized assessment calculation
that determines the M D 's requisitions Mr Jeffery also
noted the agreement with the AB Assessment Equalization
Consultants is that the are only to receive compensation if
there is a change in equalized assessment This
compensation is to be 50% of gross requisition savings for
the year Mr Dunay noted, should the assessment change,
the ratepayers would have to receive a tax refund Mr
Jeffery noted this was equalized assessment, not assessment
that was being appealed The ratepayers can appeal their
assessment directly to the municipality; equalized
assessment compares all municipalities on the same
equalized rates Mr Jeffery noted the reason the
recommendation to appeal the equalized assessment was
approved was because the members of the company preparing
the appeal were former employees of AB Municipal Affairs,
equalized assessment branch Mr Dunay stated he had
compared the M D 's assessment with surrounding
jurisdictions and was confident the assessment was
correct Mr Jeffery assured Mr Dunay his work was not
being questioned but rather an independent audit was being
done to ensure the M D was not over paying requisitions
Mr Marz thanked Mr Dunay for his input in this matter
Mr Dunay left the meeting - time 3 55 P M
Mr Wagstaff moved to accept and file this information.
CARRIED
Mr Marz reviewed the proposed provincial electoral
TABLED
�m�iYJ.ovn7
e_�
INVITATION FROM
PALLISER REGIONAL M.N
SERVICES TO ATTEND
BYLAW INFORMATION
Z IaIVk;N
EWIZED ASSES9M
APPEAL
No k I IN
1 ' All ' N
XU
boundary changes, noting if these changes are approved, as PROVINCIAL ELECTORAL
is, the M D of Kneehill would be split into three or four BOIMaARY PROPOSAL
constituencies Mr Marz elaborated on these boundary FOR MUES
changes, noting the M D should be preparing a presentation
10
COUNCIL MEETING FEBRUARY 13th, 1996
or requesting a public hearing to oppose the proposed
changes and requesting the boundaries be co terminus with
the municipal boundaries It was agreed it would be
politically advantageous to remain a large part of one
constituency than a small part of several constituencies
Mr Marz noted he had information from the constituency
meeting regarding this issue and would bring it to the
office to assist in the preparation of a presentation
against the proposed boundary changes
Mr Wagstaff moved Mr Marz and Mrs Deak draft a
public hearing date be set
presentation opposing the proposed provincial electoral
APPROVAL TO DRAFT
boundary changes for the M.D. of Kneehill and that this
A PRESFMATION TO
draft be presented to council for further discussion
PROVINCIAL ELECTORAL .
CARRIED
BOUNDARIES C".
Mr. Jeffery compared the banking proposal from the Parkland
the M D of Kneehill
Credit Union Ltd with the current AB Treasury Branch
this hearing
banking arrangements, noting the lower rates offered by the
be advertised
credit union for credit lines and the comparable rates for
PARKLAND CREDIT UNION/
investments In response to questions, Mr Jeffery
AB TREASURY BRANCH
reported the credit unions are guaranteed by the Credit
BANKING ARRANGEMENTS
Union Deposit Guaranty Corporation of Alberta which is
owned by the provincial government and that the Treasury
Branch is also guaranteed by the provincial government, the
County of Lacombe tenders its banking services out every
three years and has been with the Credit Union for the past
fifteen years; Mr Bob Stemp, Brownlee Fryett, advised he
had dealt with credit unions for the past fifteen years and
had not encountered any problems, chartered banks have a
limited guarantee whereas Treasury Branches and Credit
Unions can guarantee full amounts Mr. Jeffery also noted
the credit union had indicated it would be willing to pick
up the M D 's deposits
Mr Hanger moved the M D change its banking to the
Parkland Credit Union Ltd , effective 1996 and further that
APPROVAL TO CHANT
all term deposits be tendered between the AB Treasury
BANKING INSTITUTIONS &
Branch and the Parkland Credit Union Ltd and these
TENDER TERM DEPOSITS
investments made with the banking institution offering the
o A5,gsme f
most competitive rates
,Q&"tAl .4wrrIldln,,
CARRIED
Mr Jeffery was requested to determine the costs charged
by the Credit Union for cheque printing
Mr Jeffery requested a date be set for a public hearing
for proposed amendments, prepared by the Municipal Planning
Commission, to Bylaw #1061, this being the Land Use Bylaw
of the M D of Kneehill #48
Mr Vickery moved a
public hearing date be set
for Tuesday,
PUBLIC FEARING DATE
April 9/96 at 1.30 P
M at the M D of Kneehill
to hear the
RE BYLAW #1061
proposed amendments
to Bylaw #1061, the Land Use Bylaw of
fflexhfflts
the M D of Kneehill
and that proper notice of
this hearing
Iw o Au.LW b.
be advertised
AO✓�7 aeW[ by flt,c. r
CARRIED
Mr Jeffery reported Mr John Colberg had agreed to sit on
the Subdivision and Development Appeal Board It was
clarified that this was not an alternate member at large
appointment but rather an additional board member
appointment.
Mr Boake moved a bylaw be prepared to include a fifth
member on the Subdivision and Development Appeal Board
CARRIED
11
1 MI :�' � "1 IyA►11
TO SUB & DEV APPEAL BD
,C11Lfks�
COUNCIL MEETING FEBRUARY 13th, 1996
Mr Jeffery briefly reviewed the proposal from Palliser
Regional Municipal Services to prepare and install the
digital map conversion and value added products to the M D.
mapping program Total proposal costs are $12,000 00 based
on sixteen weeks work at six hours per day
Mr Marz moved this matter be tabled until consultation
with the M D s joint planning partner, the County of
Mountain View
CARRIED
Mr Boake moved the meeting adjourn
Time 4 30 P M
0 '/�
Reeve
12
CARRIED
/22i42z
Municipal Ad inistrator
GIS MAPPING CONVERSION
PROPOSAL FROM PALLISER
REGIONAL KJN SERVICES
M ly- &-rrT„ S1,i
JOHN C JEFFERY REPORT
JANUARY 23rd, 1996 to FEBRUARY 13th, 1996
REPORT,
Balance Forward
1 SH 806 Bridge and realignment
$ NIL
Marcel
Tricherk
427 -6913 advised will be sending letter
re SH
806
bridge
Will not be able to help us as department is
folding
Feb
15/96
Wait for
letter to see what he says Told him we could
make
speed
limit from
south of 100 KPH; barns 90 KPH; bridge
80 KPH;
and
Linden
70 KPH
0-/B
2 Joint Services Meeti
Three Hills (Jack) asked for a Joint Service meeting in mid to late
February, after the divisional meetings What about the others?
3 Torchinsky Engineering letter to South Rock Ltd
Torchinsky has sent South Rock Ltd a "Without Prejudice" letter
advising of specifics of guard rail problem on SH 575 rzLP•�F
VA'
j'Y1,,,0125-6
4 Letter from Ed Dunay to Strike Energy Inc
Ed has sent Strike Energy Inc a letter advising of the need for
updated information with regard to changes In the field on well and
compressor sites Also enclosed is a copy of the July 26/95 letter
to Newell Smelski requesting this information which has not yet been r ",uM
received
5 City of Drumheller - Sewer line 1992 Connection rebate
The city of Drumheller has refunded the M D $2,150 49 re- 1992
requisition to hospital re sewer line <<t=
6 Jan 18/96 letter from Trochu re- Joint Services
The town of Trochu has sent a letter thanking the M D for the joint
service Information and requesting a correction re airport funding
The town of Trochu would be willing to look at a possible r"-,
donation for a special project "
7 Jan 19/96 letter from InterSpect Claim Services
Letter advising us of an insurance claim for $25,000.00 for GiltP�p°
Line Farms Ltd truck and trailer roll over on the Linden East road
Dec 27/95 Insurance company claiming the accident was caused due ai6
to road conditions
8 CAAMD &C Spring Zone Meeting - Feb 23/95
The M D of Bighorn has sent a letter listing hotel accommodations Seep•�of
in the vicinity for those persons interested in staying over after
the Feb 23/96 CAAMD &C meeting F�
9 Jan 8/96 letter from S T A R S.
A letter acknowledging and thanking the M D for their donation of
$1,000 00 has been received To date, 3,700 missions have been r
carried out by S T A R S
10 Jan 17/96 Kneehill Ambulance Board meeting
Richard Marz was at this meeting and reported same at last council
meeting
1 ��
JOHN C JEFFERY REPORT
JANUARY 23rd, 1996 to FEBRUARY 13th, 1996
11 Dec 18/95 letter from Sheila Copps
Sheila Copps, Deputy Prime Minister and Minister of Environment has
written a letter re Priority Substance List (road salt is on list
and being assessed) to determine ecological "significance If the
study concludes this is toxic it may recommend management strategies
be developed
12 Jan 11/96 letter from Kyetech Inc re 9 -1 -1 service
Kyetech Inc of Westlock, AB has sent a letter re- Emergency E9 -1 -1
Service The company provides emergency dispatching services and
will be contacting us after AGT's E911 application to CRTC
13. Mt Vernon Water Svstem Agreement
Brownlee Fryett has forwarded, to Alex, a draft agreement Referred
to the Water Committee �`y
14 Jan 26/96 letter from Linden re Fire Election
The village of Linden has advised it has approved the election of
their fire department and Earl Reimer has been elected Fire Chief F�
and Davon Baerg as Deputy Chief
15 Hillside Lanes Bowling League
To date, no other jurisdictions has responded to this league or our 4,,,
challenge Hillside Lanes will get back to us.
16 Jan 29/96 Calqary Herald article - AB's war on the deficit
Total expenditures reported
1992/93 Actual $15,895 5 M
) difference $2,116 5 M
1995/96 Forecast $13,779 0 M
) difference $230,000 00
1997/98 Target $13,549 0 M
17 AB Municipal Safety Codes Service Commission Year End Report
The AB Municipal Safety Codes Service Commission has provided year
end statistics for the M D Total permits issued in 1995 totalled
124, broken down as follows
Discipline Total no of permits Permit Fee
Building
10
$ 3,942
20
Electrical
60
6,978
92
Plumbing
11
1,018
00
Gas
36
2,050
00
Heating
6
490
00
Independent Inspections
1
121
76
TOTAL
$14,600 88
18 Drumheller Mail - advertisina for Music Festival Program
The Drumheller Mail is compiling a Music Festival Program and has
requested our support in placing an advertisement in this program
Deadline for advertisement orders is Feb 28/96
19 Jan 25/96 Brownlee Fryett billing
Brownlee Fryett has sent the following statement of accounts*
Swalwell, Hamlet Clean Up $449 74 F«:
General $295 19
20. AB Transportation - Dafoe Bridge information
2
JOHN C JEFFERY REPORT
JANUARY 23rd, 1996 to FEBRUARY 13th, 1996
Mr Randy Shalagan, AB Transportation has forwarded the file notes
for this bridge The existing bridge was constructed in 1953, the
existing road width is 4 8 metres and considered a one lane bridge
from a design perspective In essence the bridge loading is alreadym "Y"
posted for One Trucking Glb
21 Jan 25/96 Torchinsky Engineering letter re. Buffalo Jump Tender
Torchinsky Engineering has forwarded copies of the "Invitation to
Tender" for the Dry Island Buffalo Jump Access Road Pre Tender
meeting is 10.00 A M Thursday, Feb 15/96 at the M D office and
tender closing is 1.30 P M , Monday Feb 26/96.
22 Feb 1/96 Memo from town of Three Hills re 1996 water rates
The town of Three Hills has advised the 1996 rural user water rate
calculation is$3 70 plus $0 50 for distribution costs for a total of
$4 20 per unit, based on an estimated production and supply of
88,000 (1000 gallon) units of water at a cost of $325, 985 36
Council has approved a motion to reduce this rate to $4 00 per unit,
the current price charged to rural water users
23 Feb 2/96 Brambo Blading Incident Report
Mr Dennis Bramley, Brambo Blading, Division 3 contract grader has
reported a Feb 1/96 incident involving Mr Chad Cox, renter, Mr.
Derek Page, landowner N E 1- 31- 26 -W4, and the area school bus
driver, Mr Dave Thiessen Mr Thiessen received a request from
Mrs Chad Cox, who was inquiring for names of operators and
equipment to remove ridged snow from a private laneway Mr Bramley
informed Mr Thiessen the rate for a call out from the Acme shop was
$80 00 per hour with ice blades; call out while in the area doing
M D road allowances was $80 00 per hour with ice blades; call out
from the Acme shop would cost approximately $160 00 - $240 00 due to
travel time and location, call out while doing road allowances
$40 00 - $120 00 depending on the amount of snow Mr Thiessen
passed this information onto Mrs Cox Later, Mr Bramley received
a verbally abusive call from Mr Page Mr Bramley explained the
situation and recommended Mr Page contact Mr Jeffery re school
bus route snow clearing policies Neither Mrs Cox nor Messrs
Thiessen and Page authorized this work nor accepted responsibility
for the billing of this work
Feb 2/96 Lonnie returned a call to Mrs Leah Cox and explained the
situation Mrs Cox apologised for Mr Page's behaviour towards Mr
Bramley Lonnie also phoned Mr Ken McLean at the school division
and explained the situation Mr McLean was in favour of Mr
McCook's response to this incident
24 Feb 2/96 AB Municipal Affairs News Release re FCSS funding
Effective April 1/96, FCSS funding will move from AB Municipal
Affairs Unconditional Municipal Grant Program to AB Family and
Social Services AB Family & Social Services will take over the
administration of FCSS funding as well as the responsibility for the
Family and Community Support Services Act AB Family & Social
Services is expected to finalize administrative details after
further discussion with stakeholders
25 Jan 31/96 letter from AB Municipal Affairs re. Social Housin
Inventory Review
AB Municipal Affairs has begun a review of the social housing
inventory to identify projects that are either inefficient or no
longer needed Upon completion of this review, the department
intends to dispose of units or projects that are deemed
inappropriate for social housing
26 Jan 25/96 letter from Allan Rock re Firearms Bill
3
�eeP. zo<
JOHN C JEFFERY REPORT
JANUARY 23rd, 1996 to FEBRUARY 13th, 1996
The Hon Allan Rock, Minister of Justice and Attorney General of
Canada has written to acknowledge and thank the M D for its letter
regarding this Bill Mr Rock has enclosed a booklet, prepared by S�cP3ov
the Department of Justice, entitled "Facts about the Firearms Bill
June 1995 " ac,- (aa�As
27 AB Municipal Government Board - Notice of Hear
The AB Municipal Government Board has set a date of Friday, March
i!1/96 at 9.00 A M , at the city of Calgary offices, to hear the
Strike Energy /Newell Smelski assessment appeals.
X28 AAMD &C 1996 Spring Convention Workshop Survey
The AAMD &C is surveying its members to provide their first and
second choices for workshops.
Rural Assessment Policy
Consolidated Transportation Funding
Winning with Difficult People
Communication Dynamics F
One Minute Name Memory
29 Jan /96 Marigold Report
Report items included in the Jan /96 Marigold Library report include
the County of Wheatland withdrawal from the Marigold system,
resulting in a significant funding loss
30 1996 Summer Temporary Employment Program (STEP)
STEP funding is available to municipalities from May 1/96 - Aug
31/96 A funding allocation of $5,740 00 (28 weeks) is available to
the M D of Kneehill To apply for this funding, the STEP letter
must be signed and returned to AB Advance Education prior to Mar +�raeo
24/96
31 Feb 5/96 letter from A G T re Service Address Control Group
A G T is requesting notification of all address changes that occur
in the municipality (e g lot, block and plan to a street address; a
section, township and land to a lot and plan number) This 1-,S„
information will be input into their database and used by the
provincial E9 -1 -1 service
32 Jan 29/96 letter from Golden Hills School Div re KCRB funding
Mr Randy Clarke, Golden Hills Regional Division #15, has advised
their Board of Trustees (Dec 18/95) approved $12,000 00 funding
support to the Kneehi.11 Community Resource Board (KCRB) program for
the budget year from Sep 1/96 - Aug 31/97 This funding is based on
$8 00 per student allocation, an amount reasonably consistent with
current board contributions to similar Family Resource Worker
programs now operating in the Wheatland and Drumheller areas
33 Feb /96 letter from Jubilee Insurance re Policy Deductibles
Jubilee Insurance has requested their customers complete a survey
indicating whether or not they are in favour of an increased
deductible option The advantages to increased deductibles include
reduced insurance rates; incentive for loss control Currently��
deductibles for auto policies is $250 00, bond and crime $500 00,
heavy equipment $1,000 00
34. FCM Report on the State of Canada s Infrastructure
The Federation of Canadian Municipalities (FCM) has sent the report,
compiled by McGill University, laying the groundwork for
consideration of a renewed infrastructure program This report
4
JOHN C JEFFERY REPORT
JANUARY 23rd, 1996 to FEBRUARY 13th, 1996
concludes this program has been effective in improving the current
state of municipal infrastructure
35 Jan 31/96 AAMD &C letter re- former councillor letter to Premier
The AAMD &C has forwarded a copy of a letter, dated Dec 6/95, from
Gerald M Gordey to Premier Ralph Klein In this letter, Mr Gordey
is expressing his opinion that it is time municipalities in Alberta
become more fiscal responsible Mr Gordey objects to tax dollars
spent on the AUMA and AAMD &C conventions, noting 500 delegates,
representing 66 municipalities , which represents 15% of Alberta s
population, attended the AAMD &C fall convention. Mr Gordey also
questions why municipalities are not regionalized /amalgamating to s "P,3os
reflect what is happening in this province and recommends provincial ro „a) -re-a
funds to municipalities be dramatically cut
36 AAMD &C Survey on Tax Penalties
The AAMD &C is requesting a survey be completed on tax penalties
Information requested includes tax due dates, penalty rates and""°°�0
�fAdG
discounts for early payment
37 AAMD &C summary of Bill 52 - Water Act
The AAMD &C staff have prepared a summary and analysis of Bill 52,
the Water Act This bill is scheduled to be reintroduced this
spring for passage by the AB Legislature (Copy of this summary put F«
in each Councillor's basket)
38 Jan 31/96 AAMD &C Proposed 1996/97 Membership Fees
The AAMD &C Board of Directors is proposing amendments to the
membership fee schedule by implementing a "tiered” system of levies
against equalized assessment (E.A.), with the levy against
assessment beyond $2 billion reduced to $1 20 per million, a
reduction in the levy against the first $2 billion of E A , to $5.20
per million, from $5 40 per million currently in place Thus the
proposed 1996/97 membership fees would be $2,000 00 plus $5 20 per
million E A (up to $ 2 billion in E A ) plus $1 20 per million
E A (for E A above $2 billion) The M D of Kneehill, who's 1995
E A is $526,197,223 00 currently pays membership fees of $4,841 47
which would be reduced to $4,754 73 According to the information
provided total current fees of $370,625 49 would be reduced to
$349,943 42 All member municipalities would have their fees
reduced
39 AAMD &C Elected Officials /Employee List January 1996
The AAMD &C has provided a listing of all member elected officials
and supervisors /employees
6
40 Jan 31/96 AAMD &C Survey on Pipeline Crossing Requirements
The AAMD &C has received a request from a member regarding municipal
requirements for pipeline crossings and is requesting members
,q,,r.,G :�,-z6zo
respond to this survey and forward any policies
a�ea7o
�4rN0 i Ci
41 Feb 5/95 Town of Three Hills letter re. Communitv Van
The town of Three Hills has sent a letter of thanks to the M.D. for
its assistance in conducting vehicle inspections on the Community
Van This van is used to transport seniors and on many week ends by
various school sports groups
42 Feb 1/96 AB Environment Pesticide Service Approval
5
JOHN C JEFFERY REPORT
JANUARY 23rd, 1996 to FEBRUARY 13th, 1996
AB Environment has issued an approval, under the Environmental
Protection and Enhancement Act to authorize the M D to provide the
service of applying pesticides
43 Jan 26/96 letter from AB Labour re* White- Rogers Safety Notice
AB Labour has forwarded a bulletin from White- Rogers pertaining to
recall of a limited production of their natural gas thermostat model
37 & 37C which was manufactured in 1994
44 Feb 7/96 Request from Trochu for mechanical work
Mrs Maureen Malaka, town of Trochu, request the services of a M D
mechanic to fix their grader Mrs Malaka stressed this was an
emergency situation as recent water and problems required the
services of the grader immediately Mrs Deak instructed Mr Keith
Smith to accommodate this request Mr Smith consulted with Mr
David Tetz, town of Trochu, to ascertain the problem An inquiry
was made by Mr. Tetz as to the rate the M.D would charge the town
Mr Smith inquired about this and Mrs Deak consulted the policy
book It was unclear, under policy 13 -14, as to a shop rate and
Mrs Deak advised Mr Smith the current shop rate, of $50 00 per
hour, should be quoted It was later discovered, in the letter
outlining the sale arrangements of this grader to the town, any work
undertaken by the M D on this grader would be charged out at $60 00
per hour Mr Smith advised the town had refused the M D to
undertake this work at this price and had hired Guard's to make theP,so<
repairs on this grader Perhaps the policy should state a shop rate
for any mechanical work undertaken by M D mechanics %��
45 Feb 2/96 letter from AB Environment re. Resource Committees
AB Environment has recently established six regions in the province
to address resources, problem and deliver services and programs
Within each of these regions an Environmental Resource Committee has
been established to ensure regional needs and priorities are met
The department's brochure and staff listing has also been forwarded
46 Jan 24/96 Mackenzie Reqional Planninq Commission letter
The Mackenzie Municipal Services Agency has requested information
regarding family and community support services in our community;
how these services are provided, financed and whether the program is ?"m1w A,6
delivered inter municipally iA)ta
47 Jan 30/96 letter from Bob Eden re A & A Pavina Ltd
Mr Bob Eden, Ballem McDill MacInnes Eden, has send the M D a
cheque in the amount of $12,789 00, from the trust account of Mr
Trombi.nski, this being the amount the M D agreed to accept as a
back charge for the shortage of aggregate product supplied by A & A �144C
Paving Ltd re- SH 575 project
48 M D of Rocky View response to M D Fines Survey
The M D of Rocky View has verbally responded to the M D 's request
for information regarding fines revenue. Rocky View does not share
its fine revenues with its urban neighbours; it does have a radar
gun arrangement in place with the Cochrane R C M P ; it does engage uj8
its own bylaw enforcement officers
CORRESPONDENCE
1. Jan 24/96 Direct Deposit - AB Transportation - $260,611 42
2 Jan 17/96 AAMD &C Municipal News Highlights
3 Jan 24/96 AAMD &C Municipal News Highlights
6
JOHN C JEFFERY REPORT
JANUARY 23rd, 1996 to FEBRUARY 13th, 1996
4 Jan 27/96 AAMD &C letter listing resolutions passed at the 1991
AAMD &C Spring Convention, and which will lapse at the
conclusion of this Spring's Convention
5 Jan 17/96 AAMD &C letter re FCM's attempt to organize a
nation -wide lobby effort to ensure municipalities do not
experience increased tax burden as a result of the efforts to
reform the G S T
6 Letter from C J Cvik, a retired police officer, requesting a
police patch for the International Police museum, Vegreville,
AB
7 Jan 17/95 letter from the AB Government Board acknowledging
listing the municipalities that are appealing their 1996
equalized assessment
8 Jan 15/96 Linlee Consultants - advertising assessment and
taxation services
9 Dec 21/95 Drumheller & District Solid Waste Management Assoc
meeting minutes
10 Dec 31/95 AB Gazette Index of Regulations
11 Jan 15/96 AB Gazette 12 Seminar advertising - The
Exceptional Assistant
13 Jan 25/96 letter of advertisement - Manufactured Housing Assoc
14 Employment Opportunity advertising - Town of High Level
15 Employment Opportunity advertising - Village of Nakusp
16 News Release re scholarship opportunities for the Local
Government Leadership Program, Banff Centre of Management
17 U of C Conference information "The Art of the Possible" - Feb
14- 16/96, Edmonton
18 Jan 25/96 letter from Wildrose Foundation re invitation to
liaise with the the planning of the 1998 World Conference
Organizational Structure
19 Dec /Jan 1996 Developments - AADAC magazine
20 Feb /96 Inmac - computer magazine
21 National Citizens' Coalition renewal subscription
22 Seminar advertising - RBC Dominion Securities Retirement
Planning
23 Seminar advertising - Environmental Law Regulation & Management
24 Seminar advertising - Risk Audit Inc
25 Seminar advertising - How to Design Attention Grabbing
Brochures, Catalogues, Ads, Newsletters & Reports
26 Seminar advertising - 1996 Banff Management Course
27 Jan 17 & 24/96 Drumheller Mail newspapers
28 Jan 24/96 Capital newspaper.
29 Jan 29 & Feb 4/96 Journal of Commerce newspapers
30 Jan 30/96 Highway 21 News newspaper
31 Advertising - Winter 1996 Successories magazine
32 Advertising - Company Colours
33 Seminar advertising - How to Resolve Conflict, Manage Anger
34 Seminar advertising - Project Management
35 Seminar advertising - Management Skills for New Supervisors
36 Advertising - Daytimers of Canada Ltd
37 Employment advertising - New Era Municipal Services
38 Information letter re, "Don't Leave it to Cleavers" weed
campaign
39 Spring 1996 Pitch -In News.
40 Jan /96 David Thompson Health Region newsletter
41 Jan /96 advertising - Sprint Canada
42 Feb /Mar 1996 Law Now magazine
43 ASET (AB Society of Engineering Technologists) course and
meeting information
44 Jan /96 Connexion magazine (Prov. Mental Health Board)
45 Jan 31/96 AAMD &C Municipal News Highlights
46 Feb 6/96 Highway 21 News newspaper.
47 Feb 8/96 Direct deposit - AB Environment - $170 00
48. Seminar advertising - Client /Server Leadership Forum, Toronto
49 Jan /96 issue of Concepts & Connections newsletter (AB
Agriculture).
7
JOHN C JEFFERY REPORT
JANUARY 23rd, 1996 to FEBRUARY 13th, 1996
50 Resume from Mr Bryan Griffiths, P Eng
51 Seminar advertising - Jeanne Byron & Gwen Harris
52 1996 Kneehill Community Services Directory
53 Advertising - Calgary Stationers
54 Seminar information - Banff Centre for Management
55 Golden Hills Regional Div. #15 - Feb 13/96 meeting agenda
56 U of A course information
57 Jan /96 Seniors Advisory Council of Alberta newsletter
HOME OCCUPATION AND DEVELOPMENT PERMITS
1 Pan Canadian Petroleum 08- 23- 28 -21 -W4
compressor station expansion $172,000 00
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OUTSTANDING CHEQUES AsArJanuary 31 I 'J96
TOTAL OUTSTANDING PAYROLL CI•IEQUES S 0.00
'TOTAL OUTSTANDING GL•NC-RAL CHEQUES S 7816.98
TOTAL S 7816.98
OUTSTANDING LOANS S
CASH ON HAND DEPOSITED S 50,931.18
SUBMITTED TO C , NCILTHIS 13th DAY Or February ly 96
REEVE MUN ADMIN if
P W S REPORT FEBRUARY 13th, 1996
1 Gravel boys hauling 3/4 base material to 21 & 27 pile
They're still working nine hours
2 Graders still plowing after Friday s blow. Had some of the
boys out on the weekend
3 Tractor is out pushing snow back We will be building a rack
for the blade
4 I have a meeting set up with Randy Schalagan,
Torchinsky
Engineering and some other transportation guy
for the 806
bridge on Thursday at 2.00 p m
5 On the 837 paving project, transportation has
recommended side
slope treatment for big fill areas instead of
guardrails
They re thinking along with mine is guardrails
will trap snow
and drifting on an 8 meter road and could cause
problems
Guardrails would be around $15,000 00 I have
no estimate on
sideslope treatment What would be your preference
so that I
can put it in the tender
6 Would like a quick capital committee meeting today
at 12 30 -
1 00 if possible to go over some quotes I have
received
7 I have received an offer on T -28 the 1987 Ford
1/2 ton from a
Mr Dan Thomas for $1000 00 I told him this
truck was going
to auction in the spring with other equipment
but I would take
his offer to council today
Lone D/ �Coo7�; Public Works Superintendent
40
•
S.-
P W S. REPORT FEBRUARY 13th, 1996
1 Gravel boys hauling 3/4" base material to 21 & 27 pile
They're still working nine hours
2 Graders still plowing after Friday's blow Had some of their
boys out on the weekend
3. Tractor is out pushing snow back We will be building a rackf.�
for the blade aF/✓��1
4 I have a meeting set up with Randy Schalagan, Torchinsky
Engineering and some other transportation guy for the 806
bridge on Thursday at 2.00 p m
5 On the 837 paving project, transportation has recommended side
slope treatment for big fill areas instead of guardrails
They're thinking along with mine is guardrails will trap snow
and drifting on an 8 meter road and could cause problems.p.3
Guardrails would be around $15,000 00 I have no estimate on ofm�y�s
sideslope treatment What would be your preference so that I
can put it in the tender
6 Would like a quick capital committee meeting today at 12.30 -
1 00 if possible to go over some quotes I have received.
7 I have received an offer on T -28 the 1987 Ford 1/2 ton from a
Mr Dan Thomas for $1000 00. I told him this truck was going
to auction in the spring with other equipment but I would take
his offer to council today
r
i
Lo - nie D. MCCo , ublic Works Superintendent
CAPITAL COMMITTEE MEETING FEBRUARY 13, 1996
The Capital Committee of Rick Vickery, Jim Hanger, Glen
Wagstaff and Lonnie McCook, Public Works Superintendent, met on
Tuesday, February 13, 1996 at 12.00 p m
Tenders and prices were looked at on the following equipment
1 Office Photocopier - Recommend okay to purchase Minolta
copier at $11,200 and trade old one in
2 Computer - Recommend okay to purchase memory, 3 P C 's
and software for $43,318 52
3 Paver - Recommend okay to purchase 1996 Leeboy Paver
$91,399 00
4 Cattle Scale - Recommend okay to purchase cattle scale
$5501 94
5 One Ton - Recommend to phone dealers about heavy duty
transmission if all have them then order from Rollies for
$22,898 00
Total amount of capital items $174,317.46
Less one ton 22,898 00
$151,419 46
The meeting adjourned at 12.35--