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HomeMy WebLinkAbout1996-02-13 Council MinutesAGENDA COUNCIL MEETING FEBRUARY 13th, 1996 1 Approval of Agenda 2 Approval of Minutes 3 J. C Jeffery Report 4 Bank Reconciliation and Cash Comparison Report 5 Accounts Payable APPOINTMENTS 9 00 A M Lonnie McCook i, TABLED ITEMS- 6 Dafoe Bridge - see J C Jeffery report 7 Linden Rubble Pit 8 SH 806 Bridge and realignment - see item #1 nrwTLIn T T 9 10 11 12 13 14 15 16 17 18 19 20 TR Kneehill Housing Authority Report - R. 1996 Employee Day Aids in Your Community Planning Commiti Jan 23/96 Minutes - edit for publicatic Equity Water - amendment to Bylaw #131! Swalwell Water New Disaster Services Mutual Aid Agreer Invitation from Palliser Regional Mu Bylaw Enforcement on Secondary Highway: Village of Linden re. replacement resci AB Assessment Equalization Consult Assessment Appeal 1995/1996 Electoral Boundaries Commissi Banking Proposals ANSPORTATION. 21 Public Works Superintendent Report 22 Capital Committee approval of 1996 capi mmmmq PLANNING 23 Need to set date for Public Hearing r, Use Bylaw, as per Municipal Planning rE 24 Subdivision and Development Appeal Bc appointment 25. Palliser Regional Municipal Services me 1 COUNCIL MEETING FEBRUARY 13th, 1996 A regular meeting of council was held in the M.D of Kneehill office, 232 Main Street, Three Hills, Alberta, on Tuesday, February 13th, 1996, commencing at 8 30 A M The following were present for the meeting- Reeve* Richard A. Marz Division Four Councillors Marylea Lowen Division One Robert E Boake Division Three James M Hanger Division Five Richard M. Vickery Division Six M Glen Wagstaff Division Seven Municipal Administrator- John C Jeffery Jennifer Deak, Assistant Administrator, was present and recorded the minutes Mr Otto Hoff, Councillor Division Two, was absent from the meeting Reeve Marz called the meeting to order at 8.35 A M Requests were made to add the following items to the agenda 9a Kneehill Ambulance and Divisional Meeting 20a Mt Vernon Water meeting 20b Regional Health Authority #5 Mr Wagstaff moved approval of the agenda with the above noted additions CARRIED Mr Vickery moved approval of the January 23rd, 1996 minutes CARRIED Mr Jeffery's report was reviewed Under report item #1, SH 806 realignment and bridge south of Linden, a discussion followed on road design and speed restrictions if the alignment and bridge remained on its original alignment, noise concerns of adjacent property owners, the discussions with property owners regarding the purchase price of abutting land to realign this road and bridge Mr Jeffery reviewed the concerns expressed by Mr Shiraz Hirji, Linden Farms (1977) Ltd , regarding noise and the closeness of the barns to the road, should the road be realigned In view of these concerns and the possibility of replacing two of the turkey barns because of closeness to the road and subsequent noise disruptions, Mr Shiraz has indicated a purchase price of between $800,000 00 to $900,00 00 for his property It was noted Torchinsky Engineering had been requested to proceed with the SH 806 realignment and bridge, keeping to the original alignment. A further discussion followed on the speed limit requirements for this type of road design Mr Hanger moved a letter be sent to Mr. Hirji, Linden Farms (1977) Ltd , explaining the M D cannot afford to meet his price for his property and therefore will be proceeding with this project on existing alignment which will only require the purchase a small, minimal portion of his land CARRIED 1 F.111,411111'k, 111Tf WrIll APPROVAL OF AGENDA APPROVAL OF MINUTES SH 806 REALI91W LINDEN FARN6 1977) LTD LE »ePt x ,n` COUNCIL MEETING FEBRUARY 13th, 1996 Under report item #2, Joint Services Meeting, it was agreed the week of March 4 - 8/96 would be available for the Joint Services Committee to meet with the town of Three Hills, as requested by Mr Jack Ramsden, town manager It was further agreed that since the town of Three Hills had requested this meeting it would be up to the town to invite other jurisdictions to this meeting Mr Boake reported he had attended a meeting at the village of Acme regarding fire services Acme's bylaw does not permit the village fire services to travel outside the village boundaries Mr Marz noted an agreement is in place with the Linden fire department to serve the fire needs of this rural area Mr McCook entered the meeting - 9.00 A M A discussion followed on the local newspaper write up of a recent fire north of Acme at the Allen Sorensen farm Mr Marz noted, if the information reported in the newspaper was accurate, proper protocol was exercised by the Acme fire department Mr Boake noted Acme may be requesting a meeting with the M D to further discuss joint fire services Under report item #3, Torchinsky Engineering letter to South Rock Ltd regarding the guard rails on SH 575, Mrs. Lowen asked Mr McCook if the guard rails were set correctly Mr McCook confirmed that these guard rails were set correctly Under report item #7, letter from InterSpect Claim Services, a discussion followed on driving responsibilities and maintenance of roads during adverse weather conditions Mr Vickery moved J C Jeffery report .item #7, letter from InterSpect Claim Services re Gilt Line Farms Ltd Dec 27/95 single vehicle accident on the Linden East Road and subsequent insurance claim, be tabled pending further information from the insurance company CARRIED Under report item #8, CAAMD &C Spring Zone meeting, Mr Jeffery noted the meeting was being held on February 23/96 at the Legion Hall in Exshaw, commencing at 10.00 A M Mrs Lowen and Mr Hanger reported they would be unable to attend this meeting due to prior arrangements to attend the ASB Soil Conservation Workshop in Red Deer Under report item #20, AB Transportation - Dafoe Bridge information, Mr Jeffery noted the bridge, constructed in 1953, is considered a one lane bridge from a design perspective and bridge loading is already posted for "One Truck Only" Mr Boake discussed the safety concerns of this bridge due to the traffic volumes and loads on this road and also the safety concerns due to the road curves A discussion followed on the bridge priority; changing priorities, secondary roads having a greater priority than local roads; and the possibility and suitability of installing a pipe at this location and the cost of same Mr Boake moved to table this matter until Mr McCook can obtain more information, including costs, to install a pipe at this bridge location. CARRIED Under report item #23, Brambo Blading Incident Report, Mr McCook confirmed Mr Bramley's contract grader rates to ratepayers, during regular hours, was $65 00 per hour, as per M D policy Mr McCook also noted the issue in this report item was the perception that snow clearing on a private driveway was a free service 2 JOINT SERVICES WETING WITH THREE HILLS �rJ �ce� 2 A. SORENSEN FIRE REPORT ✓, s a-�. d SH 575 GLW4 RAILS/ SOM ROCK LTD INSURANCE CLAIM - GILT LINE FARMS LTD CAAM1X SPRING Z(XCE MEETING 19,v,*z A0-094' ibW MAOY lq7'1aa04 11 111.111t=P 10 DAFOE BRIDGE TABLED COUNCIL MEETING FEBRUARY 13th, 1996 Under report item #26, letter from Allan Rock re Firearms Bill, a request was made to distribute the pamphlet, "Facts FIREARMS BILL About the Firearms Bill ", prepared by the Department of Justice, to all Councillors Under report item #35, Jan 31/96 AAMD &C letter re, former councillor letter to Premier, a discussion followed on the points raised in the letter regarding amalgamation of FORN'FR COUNCILLOR municipalities and fiscal responsibilities of local LETTER TO PRENQER jurisdictions It was agreed some relevant issues had been addressed in this letter Under report item #44, Feb 6/96 request from the town of Trochu for mechanical work, it was confirmed the shop rate REQUEST F" TM for work was $50 00 per hour and according to policy, OF TROCW FOR charges to other jurisdictions for this work is at cost MECHANICAL WORK plus 5% CARRIED Mr Boake moved agenda item #7, Linden Rubble Pit, be Mr Vickery moved to accept the balance of Mr Jeffery s report PWS REPORT Report, requesting, under item #5, direction from Council APPROVAL OF JC SH 837 PROJECT or side slopes should be installed at the S W 29- 30- 21 -W4, CARRIED Jungling corner Mr McCook noted the placement of JEFF MY RE'ORT A short recess was held from 10.05 A M - 10.20 A M The Jan /96 Bank Reconciliation and Cash Comparison reports were reviewed Mr Wagstaff moved approval of the January 1996 Bank APPROVAL OF BANK Reconciliation and Cash Comparison reports RECONCILIATION CARRIED & CASH COMPARISON Mr Boake moved to approve the accounts presented for payment to -day, subject to review by the Finance Committee APPROVAL OF ACCOLHTS of Mr Marz and Mrs Lowen CARRIED Mr Boake moved agenda item #7, Linden Rubble Pit, be LINDEN RUBBLE PIT tabled until the next meeting. TABLED CARRIED Mr McCook presented the Public Works Superintendent PWS REPORT Report, requesting, under item #5, direction from Council regarding the SH 837 paving project and whether guardrails SH 837 PROJECT or side slopes should be installed at the S W 29- 30- 21 -W4, Jungling corner Mr McCook noted the placement of guardrails at this location would cause snow to drift and possibly build up on the 8 metre road AB Transportation has recommended a side slope treatment at this location, there are no costs for this yet as side slopes have not been included in the draft tender Mr Hanger moved the SH 837 paving tender include, as a separately priced item, sideslopes and /or guardrails at the SH 837 PAVING PROJECT Jungling corner TENDER CARRIED Sc� m�vo 7 PAS Mr McCook requested a Capital Committee meeting be scheduled during the lunch break The committee members CAPITAL COMM. MEETING agreed to this meeting, noting they would report to Council later in the day see�o.La Mr McCook reported, under item #7, that an offer to purchase T- 28 -87, a Ford half ton truck, had been received from Mr Dan Thomas, Three Hills It was agreed this truck D TASE OFFER TO should go to public auction thereby allowing a fair and PU�IIASE T- equal opportunity to any interested party to bid on this= ��tr7rrlc,'gs item Mr. Wagstaff moved the Ford half ton truck, T- 28 -87, be �e--r ,y).fi5MO7Pw.s .included in the list of items for sale by auction. 3 COUNCIL MEETING FEBRUARY 13th, 1996 CARRIED Mr Marz indicated he would like to see the new Degelman blade demonstrated at the airport Mr. McCook noted a rack was being built for this blade to accommodate the high snow drifts Under agenda item #22, Capital Committee, Mr Marz reported Mr Hoff had expressed some concerns about the graders and had requested this item be tabled until he was present to address his concerns to council Mr Marz assured the Capital Committee members that Mr. Hoff had no problem with the motion to purchase one grader Mrs Lowen moved to accept the Public Works Superintendent's report and to table agenda item #22, Capital Committee, until Mr Hoff was present CARRIED Mr Jeffery reviewed the agenda for the March 11/96 Employee Day, noting this event would be held at the M D office AB Power was scheduled to make an afternoon presentation Mr Marz noted there had been an excellent speaker at the recently held 1996 Provincial ASB Conference Ms Cyndy Stevenson, Stevenson, King & Associates, Calgary had given an inspirational presentation entitled Building a Positive Workplace" It was agreed to see if Ms Stevenson was available for a presentation for Employee Day and if so, find out the costs for her presentation Mr Marz requested Mr Jeffery obtain this information It was agreed, if possible, this speaker make a presentation similar to that made in Edmonton It was also agreed a budget of $500 00 - $700.00, maximum $750 00 for this presentation Under agenda item #14, Swalwell Water, Mr Jeffery read a Jan 31/96 letter delivered to the residents of the hamlet of Swalwell regarding the critical situation that had developed resulting in the water system being at maximum capacity of 12 gal /min compared to 5 gal /min regular consumption The letter requested all water users to check their water outlets for leakages and to try and monitor their water consumption until this situation was resolved Mr. Jeffery also reported the day following distribution of this letter, water consumption had dropped from 12 gal/min to 4 gal /min Mr Jeffery then reviewed and compared the 1994 and 1995 annual Swalwell waterworks report along with the costs for water meter installations Costs to install water meters in the hamlets of Wimborne, Huxley and Swalwell was estimated at $17,600 00 with an estimated twenty year savings of $49,850 00 A request was made to have Mr Cunningham present to further discuss and clarify the costs of water meters in the hamlets Mr Jeffery briefly left the meeting and returned to report Mr Cunningham would be present shortly Mr Jeffery proceeded to read the letter received February 12/96 from the Mt Vernon Water Co -op Ltd , advising a meeting of potential water users of the proposed Mt Vernon water system was held on Feb 6/96 and the members present at this meeting voted in favour of forming a water Co -op It was also decided at the members meeting to authorize the expenditure of funds (maximum $30,000.00) to be used towards the detailed engineering and legal costs and that any expenditure be applied to the capital cost of the proposed project This was only to proceed after the Co -op Executive negotiated acceptable terms with the M D fc financing the ratepayers share of the project The lettc also listed Mr Vern Crawford, Mr Paul VanDoren and Mz 4 DEGGR MNN BLADE DETOG RATION REQUEST �� />7sz/o'c "Im 5 C::1,a 'r SPEAKER FOR EMPLOYEE DAY WATER METERS IN HN EF v�ee.�o,Lo 1' '1 Y. 1 p N 1 2' ".1 COUNCIL MEETING FEBRUARY 13th, 1996 Terry Mullinger as the officers of the Co -op and further that Messrs Crawford and VanDoren continue to be the representatives on the Mt Vernon Water Committee along with Mr Mullinger in an ex- officio capacity Mr Alex Cunningham entered the meeting - time 10.55 A M Mr Vickery, councillor member on this water committee, I1confirmed the contents of the water Co -op letter, noting at the Feb 12/96 committee meeting it was disclosed the users of the potential water project had formed a Co -op; this Co -op wanted input into the proposed project and were requesting the M D put forward the $30,000 00 required for the detailed engineering plans A discussion followed on the commitment /lack of commitment to date of the potential users of this proposed project It was noted the potential users had paid $150 00 towards the preliminary engineering costs No agreements or petitions, signifying a commitment to the proposed project were in place The following issues were discussed- P F R A has indicated a grant of $200,000 00 towards this project, based on oversizing for future users and a further grant, maximum of $25,000 00, towards half the detailed engineering costs, the problems in obtaining a cost per user for this proposed system lay in the fact no one had determined the exact number of potential users committed to this proposed project and this was partially attributed to the fact no cost per user could be determined until the total number of users was determined; to date there was no real commitment from the potential users, with the potential users forming a Co -op it was now unclear who was requesting this project and who wanted input into the project. Mr Vickery recommended the interested users front the detailed engineering costs Mr Boake noted he was not in favour of council fronting the $30,000 00 for the detailed engineering costs without a firm commitment from the potential users. Mr. Jeffery recommended legal opinion be obtained should council consider loaning money for this project Mr Cunningham noted his understanding was that this Co -op wanted the same arrangements as the Equity project, that being, the project funded by the M D and charged back to the landowners, the Co -op was formed by the potential users to provide involvement, as a group, in negotiating with the town of three Hills on water rates etc Mr Cunningham also noted Mr Barry Sjolie, Brownlee Fryett had suggested the users form an association A discussion followed on the .interest rate that should be charged if the M D loaned money to fund this project Mr Marz noted, in determining an interest rate, consideration should be given to the rate the M D would be charged by the bank if it had to borrow these funds A further discussion followed on the need to determine who was requesting this project funding, the potential users or the water Co -op and the legal implications of same; the intentions of the Co -op and if they included ultimate ownership of the proposed water system; the need for commitment from the potential users of ___4 this proposed system Mr Cunningham again confirmed his understanding of this situation, noting the Co -op had been formed to represent the potential users and to participate, on the users behalf, in the operations of the proposed system and the negotiations regarding water rates Mrs Deak briefly left the meeting and returned with information on interest rates charged by the AB Municipal Financing Corporation This corporation, which provides loans, in the form of debentures, to municipalities, has rates set over a long term period Mr Jeffery noted the rates, as at Sept 15/95 were 8 1/4 % for a ten year term, 8 5/8% for a twenty year term, and 8 3/4% for a twenty -five year term 5 MT VERNON WATER PROJECT FUNDING REQUEST FOR DETAILED ENGINEERING PLANS COUNCIL MEETING FEBRUARY 13th, 1996 Mr Jim Hanger moved to excuse himself from voting and further discussion on this issue as he was a potential water user of this proposed system CARRIED Mr Hanger then left the meeting - 11 50 A M Mr Marz moved a letter be sent to the Mt Vernon Water Co -op Ltd advising the M D of Kneehill is not prepared to front end finance the $30,000 00 requested by the Co -op for the detailed engineering report and further that the M D suggest to the Co -op that its members should show their commitment to this proposed project by having a written commitment in place and also by front ending the funds required for the detailed engineering report and further, advise the Co -op that the M D would be investigating if it may be able to finance the Co -op should this proposed project be viable and that if the financing were possible the interest rate charged to the Co -op, by the M D , would be the rate, at time of processing this transaction, set by the AB Municipal Finance Corporation less one half a percent CARRIED UNANIMOUSLY Mr Hanger re- entered the meeting - time 11.55 A M Mr Cunningham reviewed the costs to install water meters in the hamlets of Swalwell, Huxley and Wimborne, noting the price quote of 17,600 00 included installation and these type of water meters were the same as used by the town of Three Hills. Mr. Cunningham noted the town could be contracted to undertake the meter reading and billing if these meters were installed A discussion followed on the possibility of installing water meters in only one hamlet first, Mr. Wagstaff suggested meters be installed in Swalwell only Mr Cunningham advised the cost for the water meter, including installation, was $200 00 per meter Mrs Lowen moved water meters be installed in the hamlets of Huxley, Swalwell and Wimborne at a cost not to exceed $17,600 00 Mr Wagstaff moved to amend the motion to read 'water meters be installed in the hamlet of Swalwell only, as a trial test, and then reviewed A vote was taken on the amendment to the motion and it was declared MOTION LOST A vote was then taken on the original motion and it was declared CARRIED The meeting recessed for lunch from 12.05 P M until 1.35 P M Mr Cunningham and Mr McCook were not present when the meeting resumed Mr. Vickery reported the Capital Committee had met, during the lunch break, and reviewed the tender prices for equipment purchases, approved at the previous council meeting. The Committee approved the tender prices for the photocopier, computer and software, paver and cattle scale The Committee recommended the tenderers be phoned about the heavy duty transmission in the one ton vehicle tender and if all had included this in their price then this piece of equipment be ordered from the lowest R JIM HANGER D(CUSED FROM VOTING & MEETING g'� 111 '.1 MI 1' '�� ►•�1 l°o�G+P WATER METERS IN HAMLETS APPROVAL TO INSTALL WATER METERS IN R*tfF- J�o 9 4"e- fil�'M:1 CAPITAL C". REPORT COUNCIL MEETING FEBRUARY 13th, 1996 tenderer Total approved purchases by the Committee amounted to $151,419 46, not including the one ton vehicle Mr Marz reported the projected savings of the Kneehill Housing Authority was estimated at $43,600 00 This savings was attributed to the joining of services which had proven to be very cost effective This projected savings would also reduce the requisition from $75,000 00 to $50,000 00, a thirty percent savings to participating jurisdictions Mr Marz also noted the requisition is only from the Lodge side of the operations The Authority will also begin paying its board members Prior to this, members were reimbursed by the jurisdiction they represented Mr Marz also reported the Kneehill Ambulance held three meetings last month; one regular meeting, one budget meeting and one special meeting Mr Marz reported some of the volunteers would like to be reimbursed at a rate of $10 00 per hour for EMR (Emergency Medical Responder) and $12 50 for EMT (Emergency Medical Technician) Also, the special meeting resulted in a committee being formed to review the job description of Mr Paul Ramer, the Operations Director Mr Marz then advised of the reported recommendation, by the Ambulance Commission to the Health Minister, that AB Health take over and operate, through the Regional Health Authority, ambulance services and that these services would only be funded by the province to the BLS (Basic Life Support) level of service Mr Vickery inquired how this possible recommendation would effect Kneehill, which had two health authorities within its boundaries Mr Marz noted there would be no effect as AB Health would be overseeing and paying for this service A discussion followed on the possible changes to ambulance operations should this recommendation become a reality Mr Marz noted he had been advised, that to provide an ALS (Advanced Life Support) level of service, twenty -four hours per day, would require a minimum of nine to twelve paramedics It was noted, the level of ambulance service (BLS or ALS) would have to be determined by the local authority Mr Marz next discussed the purchase of a rescue truck by the village of Linden, noting Mr Mike Koot had advised him the village could be requesting funds from the M D towards upgrading the new vehicle Mrs. Deak noted this matter was item #17 on the agenda Mr Jeffery then read the Feb 1/96 letter from the village of Linden, advising of the acquisition of a 1994 Chev extended cab which would be converted into a rescue unit to replace the existing unit The village is proposing to sell, for one dollar, this truck to the M. D. and the M.D., in turn, to insure same, the M D to sell back to Linden, for one dollar, the old rescue unit so that Linden can, in turn, sell this vehicle and use the proceeds to offset costs for a box and rear end for the new rescue truck Linden is hoping to raise sufficient funds (from sale proceeds and donations) to cover the cost of upgrading the new rescue unit Any shortfall will be shared by Linden and Kneehill, as per fire agreement A discussion followed on whether this new vehicle was adequate to serve as a rescue unit Mr Vickery moved the Fire Committee look into this matter and report back to Council with a recommendation CARRIED Mr Marz and Mr Hanger reviewed the joint Division Four and Five Meeting held Feb 5/96 in Three Hills. It was noted, on the bylaw enforcement issue, 45 people were against and three for the hiring of an officer The consensus of those in attendance, after hearing the reasons 7 INEEHIL L HOUSING AUMITY REPORT I Ion I I I ILI, L i , ,t 1 10 �[1;�1►1;�►iiX`MT� :� 60_ I 1 M15mo .16 DIV 4 & 5 JOINT DIV MEETING REPORT BYLAW ENFORCEMENT COUNCIL MEETING FEBRUARY 13th, 1996 for engaging a bylaw enforcement officer, was that council did not have a problem that required the services of such an officer No alternate solutions were proposed Mr Marz noted he was serving council with the following notice of motion and would be requesting their vote on this motion after the conclusion of all the divisional meetings- Whereas there was a generalvAwillingness expressed by the public, at the Divisional Four and Five meeting on Feb 5/96, to recognize the validity of reasons or the existence of the problems as outlined by Council regarding bylaw enforcement, I therefore move that Council abandon any further investigation into this issue Mr Marz noted this issue should be addressed after all the divisional meetings had been held, thereby allowing all residents to express their opinions on this matter It was also noted a review of all municipal bylaws should be undertaken The Divisional Meeting report was continued and it was noted there was a lot of discussion regarding recreational joint services A discussion followed on capital funding of recreational joint services - how funding was to be determined and approved; how to measure a local economic benefit to the urban centre where a facility was located, the M D joint service philosophy of paying a fair share and calculation of same, including housing and ambulance services Mr Vickery moved approval of the first draft of the M D of Kneehill proposal regarding capital funding of recreational joint services, that being The M D will share the non grantable portion of recreational facilities (pool and arena) from this date forward (date to be inserted when draft finalized), on a total population per capita basis less a percentage (to be determined) for an allowance for the economic benefit which accrues to the urban jurisdiction in which this facility is located, under the following conditions- 1 Both rural and urban jurisdictions must approve the capital expenditure, in writing, "before any construction takes place If ajurisdiction proceeds without this approval, then the capital facility becomes the sole responsibility of the approving jurisdiction, which proceeded without the other jurisdictions approval This responsibility includes capital funding and future operational costs 2 The urban jurisdictions shall agree, in writing, to fund senior housing and ambulance requisitions, on a per capita basis, and apply to the Minister of Municipal Affairs, in the case of senior housing, to allow this funding on a per capita basis Also, the urban jurisdictions shall re -draft the ambulance agreement to reflect this requisition be calculated on a per capita basis and further the urban jurisdictions agree to rescind all previous agreements regarding ambulance and senior housing funding arrangements CARRIED UNANIMOUSLY A short recess was held from 2 55 P M until 3.10 P M Mrs Lowen was not present when the meeting continued. Mr Jeffery reviewed the report, prepared by Mrs Lori Wildeman, on the Aids in Your Community Planning Committee This committee, comprising of Mrs WildemanI Dorian Frere, Lorri Fleenor, Margo Vanbuskirk and Cheryl BYLAW ENFORCBIENT NOTICE OF MOTION REVIEW OF M.D BYLAWS RECREATIONAL JOINT SERVICES CAPITAL FUNDING OF RECREATIONAL JOINT SERVICES - FIRST DRAFT OF M.D 'S POSITION ecAsc 210&-441 -04s MRS LOWEN OUT OF MEETING raw-I& MIT7 ALAI COUNCIL MEETING FEBRUARY 13th, 1996 Ferguson want to raise awareness of HIV /AIDS and have held two meetings to date They have planned, for March 21/96, a noon luncheon at the Three Hills Community Centre, with a guest speaker to address the luncheon and speak about his /her experience with HIV /AIDS; on March 14/96 a presentation will be given to the hospital staff, March 21/96 the same presentation given at the luncheon will be presented in the afternoon to the high school students The committee is also planning on delivering posters throughout the community and has requested permission to hand out pamphlets at the M D Employee Day Mr Boake moved approval for this Committee to hand out pamphlets at the 1996 M D Employee Day CARRIED Council agreed Mr Marz and Mr Boake edit the Jan 23/96 minutes for publication in the newspaper Mr Marz proceeded to give some background information regarding Bylaw #1319, the Equity Water Bylaw, noting Schedule A, which details the local benefit assessment levy and interest charge, had been discussed at previous Council and Executive Committee meetings Mr Marz noted it was at Mr Wagstaff s persistence that a meeting of Mr Vickery, Mr Wagstaff and himself was held on Jan 31/96 to re- assess this matter After legal consultation, it was determined the schedule did not properly reflect the intent nor the terms of the bylaw with regard to interest calculation The interest rate was set out as 7% per annum in the bylaw The schedule did not reflect the principle and interest payments of this special levy Upon review, it was noted the previous bylaws regarding the special levies for the Swalwell, Huxley and Wimborne utilities were correctly recorded and levied Mr Jeffery read a draft letter, addressed to the Equity water users, outlining this situation, the special levy amount and options for repayment It was agreed this letter be sent to the Equity water users Mr Marz complimented both Mrs Deak and Mr Wagstaff, Mr Wagstaff on his tenacity in persisting on this issue and ensuring the schedule correctly reflected the terms of the bylaw; and Mrs Deak for preparing the documents to reflect the necessary changes Mr Marz also noted council must accept responsibility for this matter and put safeguards in place to ensure this situation does not happen again Mr Boake moved first reading to Bylaw #1353, this being the bylaw to amend the Schedules attached to Bylaw #1319, the bylaw to authorize the supply and construction of the Equity water project as a local improvement and to impose a special local benefit assessment with respect to this local improvement CARRIED Mr Hanger moved second reading to this bylaw CARRIED Mr Vickery moved third reading be given to this bylaw at this time CARRIED UNANIMOUSLY Mr Wagstaff moved third reading to Bylaw #1353. CARRIED Mr Jeffery new Disaster was prepared 9 AIDS IN YOUR CMUITY REQUEST FOR Ri*F LET DISTRIBUTION AT EE DAY rn M0 10 Zorn 0)44f,IV,AA JAN 23/% EDITED MINUTES EQUITY WATER REPORT RE BYLAW SCFEDULE N43C NEWT BYLAW#1353 N4 DING BYLAW #1319, EQUITY BYLAW reported the town of Three Hills had prepared a TM OF THREE HILLS Services Mutual Aid Agreement This agreement DISASTER SERVICES MUTUAL to reflect recent changes in legislation and AID AGHMENf COUNCIL MEETING FEBRUARY 13th, 1996 to ensure all neighbouring jurisdictions were still in favour of providing services to each other in the future Mr. Boake moved to table this matter until this agreement could be compared with the existing agreement and a report brought back to council CARRIED It was also noted the existing disaster services bylaw should also be reviewed Mr Jeffery reported Palliser Regional Municipal Services had extended an invitation for the M D to attend an information meeting on bylaw enforcement on secondary highways to be presented by the AB Justice department on Feb 21/96 at Hanna It was agreed it would be a little premature and this time to further this issue and attend this meeting Mr Vickery moved to accept and file this information CARRIED Mr Marz reported Mr Ed Dunay, the assessor, had expressed concerns to him regarding the AB Assessment Equalization Consultants appeal of the M D 's 1996 equalized assessment Mr Dunay entered the meeting - time 3.40 P M Mr Dunay proceeded to discuss his concerns regarding this matter, noting this appeal would incur an initial cost to the M D , costs in the form of expenses for him to travel to Edmonton to defend his assessment Mr Dunay reported he had spoken with Mr Glen Cummins, AB Municipal Affairs, and is confident his assessment is correct Mr Jeffery noted the appeal would be against the equalized assessment calculation It is the equalized assessment calculation that determines the M D 's requisitions Mr Jeffery also noted the agreement with the AB Assessment Equalization Consultants is that the are only to receive compensation if there is a change in equalized assessment This compensation is to be 50% of gross requisition savings for the year Mr Dunay noted, should the assessment change, the ratepayers would have to receive a tax refund Mr Jeffery noted this was equalized assessment, not assessment that was being appealed The ratepayers can appeal their assessment directly to the municipality; equalized assessment compares all municipalities on the same equalized rates Mr Jeffery noted the reason the recommendation to appeal the equalized assessment was approved was because the members of the company preparing the appeal were former employees of AB Municipal Affairs, equalized assessment branch Mr Dunay stated he had compared the M D 's assessment with surrounding jurisdictions and was confident the assessment was correct Mr Jeffery assured Mr Dunay his work was not being questioned but rather an independent audit was being done to ensure the M D was not over paying requisitions Mr Marz thanked Mr Dunay for his input in this matter Mr Dunay left the meeting - time 3 55 P M Mr Wagstaff moved to accept and file this information. CARRIED Mr Marz reviewed the proposed provincial electoral TABLED �m�iYJ.ovn7 e_� INVITATION FROM PALLISER REGIONAL M.N SERVICES TO ATTEND BYLAW INFORMATION Z IaIVk;N EWIZED ASSES9M APPEAL No k I IN 1 ' All ' N XU boundary changes, noting if these changes are approved, as PROVINCIAL ELECTORAL is, the M D of Kneehill would be split into three or four BOIMaARY PROPOSAL constituencies Mr Marz elaborated on these boundary FOR MUES changes, noting the M D should be preparing a presentation 10 COUNCIL MEETING FEBRUARY 13th, 1996 or requesting a public hearing to oppose the proposed changes and requesting the boundaries be co terminus with the municipal boundaries It was agreed it would be politically advantageous to remain a large part of one constituency than a small part of several constituencies Mr Marz noted he had information from the constituency meeting regarding this issue and would bring it to the office to assist in the preparation of a presentation against the proposed boundary changes Mr Wagstaff moved Mr Marz and Mrs Deak draft a public hearing date be set presentation opposing the proposed provincial electoral APPROVAL TO DRAFT boundary changes for the M.D. of Kneehill and that this A PRESFMATION TO draft be presented to council for further discussion PROVINCIAL ELECTORAL . CARRIED BOUNDARIES C". Mr. Jeffery compared the banking proposal from the Parkland the M D of Kneehill Credit Union Ltd with the current AB Treasury Branch this hearing banking arrangements, noting the lower rates offered by the be advertised credit union for credit lines and the comparable rates for PARKLAND CREDIT UNION/ investments In response to questions, Mr Jeffery AB TREASURY BRANCH reported the credit unions are guaranteed by the Credit BANKING ARRANGEMENTS Union Deposit Guaranty Corporation of Alberta which is owned by the provincial government and that the Treasury Branch is also guaranteed by the provincial government, the County of Lacombe tenders its banking services out every three years and has been with the Credit Union for the past fifteen years; Mr Bob Stemp, Brownlee Fryett, advised he had dealt with credit unions for the past fifteen years and had not encountered any problems, chartered banks have a limited guarantee whereas Treasury Branches and Credit Unions can guarantee full amounts Mr. Jeffery also noted the credit union had indicated it would be willing to pick up the M D 's deposits Mr Hanger moved the M D change its banking to the Parkland Credit Union Ltd , effective 1996 and further that APPROVAL TO CHANT all term deposits be tendered between the AB Treasury BANKING INSTITUTIONS & Branch and the Parkland Credit Union Ltd and these TENDER TERM DEPOSITS investments made with the banking institution offering the o A5,gsme f most competitive rates ,Q&"tAl .4wrrIldln,, CARRIED Mr Jeffery was requested to determine the costs charged by the Credit Union for cheque printing Mr Jeffery requested a date be set for a public hearing for proposed amendments, prepared by the Municipal Planning Commission, to Bylaw #1061, this being the Land Use Bylaw of the M D of Kneehill #48 Mr Vickery moved a public hearing date be set for Tuesday, PUBLIC FEARING DATE April 9/96 at 1.30 P M at the M D of Kneehill to hear the RE BYLAW #1061 proposed amendments to Bylaw #1061, the Land Use Bylaw of fflexhfflts the M D of Kneehill and that proper notice of this hearing Iw o Au.LW b. be advertised AO✓�7 aeW[ by flt,c. r CARRIED Mr Jeffery reported Mr John Colberg had agreed to sit on the Subdivision and Development Appeal Board It was clarified that this was not an alternate member at large appointment but rather an additional board member appointment. Mr Boake moved a bylaw be prepared to include a fifth member on the Subdivision and Development Appeal Board CARRIED 11 1 MI :�' � "1 IyA►11 TO SUB & DEV APPEAL BD ,C11Lfks� COUNCIL MEETING FEBRUARY 13th, 1996 Mr Jeffery briefly reviewed the proposal from Palliser Regional Municipal Services to prepare and install the digital map conversion and value added products to the M D. mapping program Total proposal costs are $12,000 00 based on sixteen weeks work at six hours per day Mr Marz moved this matter be tabled until consultation with the M D s joint planning partner, the County of Mountain View CARRIED Mr Boake moved the meeting adjourn Time 4 30 P M 0 '/� Reeve 12 CARRIED /22i42z Municipal Ad inistrator GIS MAPPING CONVERSION PROPOSAL FROM PALLISER REGIONAL KJN SERVICES M ly- &-rrT„ S1,i JOHN C JEFFERY REPORT JANUARY 23rd, 1996 to FEBRUARY 13th, 1996 REPORT, Balance Forward 1 SH 806 Bridge and realignment $ NIL Marcel Tricherk 427 -6913 advised will be sending letter re SH 806 bridge Will not be able to help us as department is folding Feb 15/96 Wait for letter to see what he says Told him we could make speed limit from south of 100 KPH; barns 90 KPH; bridge 80 KPH; and Linden 70 KPH 0-/B 2 Joint Services Meeti Three Hills (Jack) asked for a Joint Service meeting in mid to late February, after the divisional meetings What about the others? 3 Torchinsky Engineering letter to South Rock Ltd Torchinsky has sent South Rock Ltd a "Without Prejudice" letter advising of specifics of guard rail problem on SH 575 rzLP•�F VA' j'Y1,,,0125-6 4 Letter from Ed Dunay to Strike Energy Inc Ed has sent Strike Energy Inc a letter advising of the need for updated information with regard to changes In the field on well and compressor sites Also enclosed is a copy of the July 26/95 letter to Newell Smelski requesting this information which has not yet been r ",uM received 5 City of Drumheller - Sewer line 1992 Connection rebate The city of Drumheller has refunded the M D $2,150 49 re- 1992 requisition to hospital re sewer line <<t= 6 Jan 18/96 letter from Trochu re- Joint Services The town of Trochu has sent a letter thanking the M D for the joint service Information and requesting a correction re airport funding The town of Trochu would be willing to look at a possible r"-, donation for a special project " 7 Jan 19/96 letter from InterSpect Claim Services Letter advising us of an insurance claim for $25,000.00 for GiltP�p° Line Farms Ltd truck and trailer roll over on the Linden East road Dec 27/95 Insurance company claiming the accident was caused due ai6 to road conditions 8 CAAMD &C Spring Zone Meeting - Feb 23/95 The M D of Bighorn has sent a letter listing hotel accommodations Seep•�of in the vicinity for those persons interested in staying over after the Feb 23/96 CAAMD &C meeting F� 9 Jan 8/96 letter from S T A R S. A letter acknowledging and thanking the M D for their donation of $1,000 00 has been received To date, 3,700 missions have been r carried out by S T A R S 10 Jan 17/96 Kneehill Ambulance Board meeting Richard Marz was at this meeting and reported same at last council meeting 1 �� JOHN C JEFFERY REPORT JANUARY 23rd, 1996 to FEBRUARY 13th, 1996 11 Dec 18/95 letter from Sheila Copps Sheila Copps, Deputy Prime Minister and Minister of Environment has written a letter re Priority Substance List (road salt is on list and being assessed) to determine ecological "significance If the study concludes this is toxic it may recommend management strategies be developed 12 Jan 11/96 letter from Kyetech Inc re 9 -1 -1 service Kyetech Inc of Westlock, AB has sent a letter re- Emergency E9 -1 -1 Service The company provides emergency dispatching services and will be contacting us after AGT's E911 application to CRTC 13. Mt Vernon Water Svstem Agreement Brownlee Fryett has forwarded, to Alex, a draft agreement Referred to the Water Committee �`y 14 Jan 26/96 letter from Linden re Fire Election The village of Linden has advised it has approved the election of their fire department and Earl Reimer has been elected Fire Chief F� and Davon Baerg as Deputy Chief 15 Hillside Lanes Bowling League To date, no other jurisdictions has responded to this league or our 4,,, challenge Hillside Lanes will get back to us. 16 Jan 29/96 Calqary Herald article - AB's war on the deficit Total expenditures reported 1992/93 Actual $15,895 5 M ) difference $2,116 5 M 1995/96 Forecast $13,779 0 M ) difference $230,000 00 1997/98 Target $13,549 0 M 17 AB Municipal Safety Codes Service Commission Year End Report The AB Municipal Safety Codes Service Commission has provided year end statistics for the M D Total permits issued in 1995 totalled 124, broken down as follows Discipline Total no of permits Permit Fee Building 10 $ 3,942 20 Electrical 60 6,978 92 Plumbing 11 1,018 00 Gas 36 2,050 00 Heating 6 490 00 Independent Inspections 1 121 76 TOTAL $14,600 88 18 Drumheller Mail - advertisina for Music Festival Program The Drumheller Mail is compiling a Music Festival Program and has requested our support in placing an advertisement in this program Deadline for advertisement orders is Feb 28/96 19 Jan 25/96 Brownlee Fryett billing Brownlee Fryett has sent the following statement of accounts* Swalwell, Hamlet Clean Up $449 74 F«: General $295 19 20. AB Transportation - Dafoe Bridge information 2 JOHN C JEFFERY REPORT JANUARY 23rd, 1996 to FEBRUARY 13th, 1996 Mr Randy Shalagan, AB Transportation has forwarded the file notes for this bridge The existing bridge was constructed in 1953, the existing road width is 4 8 metres and considered a one lane bridge from a design perspective In essence the bridge loading is alreadym "Y" posted for One Trucking Glb 21 Jan 25/96 Torchinsky Engineering letter re. Buffalo Jump Tender Torchinsky Engineering has forwarded copies of the "Invitation to Tender" for the Dry Island Buffalo Jump Access Road Pre Tender meeting is 10.00 A M Thursday, Feb 15/96 at the M D office and tender closing is 1.30 P M , Monday Feb 26/96. 22 Feb 1/96 Memo from town of Three Hills re 1996 water rates The town of Three Hills has advised the 1996 rural user water rate calculation is$3 70 plus $0 50 for distribution costs for a total of $4 20 per unit, based on an estimated production and supply of 88,000 (1000 gallon) units of water at a cost of $325, 985 36 Council has approved a motion to reduce this rate to $4 00 per unit, the current price charged to rural water users 23 Feb 2/96 Brambo Blading Incident Report Mr Dennis Bramley, Brambo Blading, Division 3 contract grader has reported a Feb 1/96 incident involving Mr Chad Cox, renter, Mr. Derek Page, landowner N E 1- 31- 26 -W4, and the area school bus driver, Mr Dave Thiessen Mr Thiessen received a request from Mrs Chad Cox, who was inquiring for names of operators and equipment to remove ridged snow from a private laneway Mr Bramley informed Mr Thiessen the rate for a call out from the Acme shop was $80 00 per hour with ice blades; call out while in the area doing M D road allowances was $80 00 per hour with ice blades; call out from the Acme shop would cost approximately $160 00 - $240 00 due to travel time and location, call out while doing road allowances $40 00 - $120 00 depending on the amount of snow Mr Thiessen passed this information onto Mrs Cox Later, Mr Bramley received a verbally abusive call from Mr Page Mr Bramley explained the situation and recommended Mr Page contact Mr Jeffery re school bus route snow clearing policies Neither Mrs Cox nor Messrs Thiessen and Page authorized this work nor accepted responsibility for the billing of this work Feb 2/96 Lonnie returned a call to Mrs Leah Cox and explained the situation Mrs Cox apologised for Mr Page's behaviour towards Mr Bramley Lonnie also phoned Mr Ken McLean at the school division and explained the situation Mr McLean was in favour of Mr McCook's response to this incident 24 Feb 2/96 AB Municipal Affairs News Release re FCSS funding Effective April 1/96, FCSS funding will move from AB Municipal Affairs Unconditional Municipal Grant Program to AB Family and Social Services AB Family & Social Services will take over the administration of FCSS funding as well as the responsibility for the Family and Community Support Services Act AB Family & Social Services is expected to finalize administrative details after further discussion with stakeholders 25 Jan 31/96 letter from AB Municipal Affairs re. Social Housin Inventory Review AB Municipal Affairs has begun a review of the social housing inventory to identify projects that are either inefficient or no longer needed Upon completion of this review, the department intends to dispose of units or projects that are deemed inappropriate for social housing 26 Jan 25/96 letter from Allan Rock re Firearms Bill 3 �eeP. zo< JOHN C JEFFERY REPORT JANUARY 23rd, 1996 to FEBRUARY 13th, 1996 The Hon Allan Rock, Minister of Justice and Attorney General of Canada has written to acknowledge and thank the M D for its letter regarding this Bill Mr Rock has enclosed a booklet, prepared by S�cP3ov the Department of Justice, entitled "Facts about the Firearms Bill June 1995 " ac,- (aa�As 27 AB Municipal Government Board - Notice of Hear The AB Municipal Government Board has set a date of Friday, March i!1/96 at 9.00 A M , at the city of Calgary offices, to hear the Strike Energy /Newell Smelski assessment appeals. X28 AAMD &C 1996 Spring Convention Workshop Survey The AAMD &C is surveying its members to provide their first and second choices for workshops. Rural Assessment Policy Consolidated Transportation Funding Winning with Difficult People Communication Dynamics F One Minute Name Memory 29 Jan /96 Marigold Report Report items included in the Jan /96 Marigold Library report include the County of Wheatland withdrawal from the Marigold system, resulting in a significant funding loss 30 1996 Summer Temporary Employment Program (STEP) STEP funding is available to municipalities from May 1/96 - Aug 31/96 A funding allocation of $5,740 00 (28 weeks) is available to the M D of Kneehill To apply for this funding, the STEP letter must be signed and returned to AB Advance Education prior to Mar +�raeo 24/96 31 Feb 5/96 letter from A G T re Service Address Control Group A G T is requesting notification of all address changes that occur in the municipality (e g lot, block and plan to a street address; a section, township and land to a lot and plan number) This 1-,S„ information will be input into their database and used by the provincial E9 -1 -1 service 32 Jan 29/96 letter from Golden Hills School Div re KCRB funding Mr Randy Clarke, Golden Hills Regional Division #15, has advised their Board of Trustees (Dec 18/95) approved $12,000 00 funding support to the Kneehi.11 Community Resource Board (KCRB) program for the budget year from Sep 1/96 - Aug 31/97 This funding is based on $8 00 per student allocation, an amount reasonably consistent with current board contributions to similar Family Resource Worker programs now operating in the Wheatland and Drumheller areas 33 Feb /96 letter from Jubilee Insurance re Policy Deductibles Jubilee Insurance has requested their customers complete a survey indicating whether or not they are in favour of an increased deductible option The advantages to increased deductibles include reduced insurance rates; incentive for loss control Currently�� deductibles for auto policies is $250 00, bond and crime $500 00, heavy equipment $1,000 00 34. FCM Report on the State of Canada s Infrastructure The Federation of Canadian Municipalities (FCM) has sent the report, compiled by McGill University, laying the groundwork for consideration of a renewed infrastructure program This report 4 JOHN C JEFFERY REPORT JANUARY 23rd, 1996 to FEBRUARY 13th, 1996 concludes this program has been effective in improving the current state of municipal infrastructure 35 Jan 31/96 AAMD &C letter re- former councillor letter to Premier The AAMD &C has forwarded a copy of a letter, dated Dec 6/95, from Gerald M Gordey to Premier Ralph Klein In this letter, Mr Gordey is expressing his opinion that it is time municipalities in Alberta become more fiscal responsible Mr Gordey objects to tax dollars spent on the AUMA and AAMD &C conventions, noting 500 delegates, representing 66 municipalities , which represents 15% of Alberta s population, attended the AAMD &C fall convention. Mr Gordey also questions why municipalities are not regionalized /amalgamating to s "P,3os reflect what is happening in this province and recommends provincial ro „a) -re-a funds to municipalities be dramatically cut 36 AAMD &C Survey on Tax Penalties The AAMD &C is requesting a survey be completed on tax penalties Information requested includes tax due dates, penalty rates and""°°�0 �fAdG discounts for early payment 37 AAMD &C summary of Bill 52 - Water Act The AAMD &C staff have prepared a summary and analysis of Bill 52, the Water Act This bill is scheduled to be reintroduced this spring for passage by the AB Legislature (Copy of this summary put F« in each Councillor's basket) 38 Jan 31/96 AAMD &C Proposed 1996/97 Membership Fees The AAMD &C Board of Directors is proposing amendments to the membership fee schedule by implementing a "tiered” system of levies against equalized assessment (E.A.), with the levy against assessment beyond $2 billion reduced to $1 20 per million, a reduction in the levy against the first $2 billion of E A , to $5.20 per million, from $5 40 per million currently in place Thus the proposed 1996/97 membership fees would be $2,000 00 plus $5 20 per million E A (up to $ 2 billion in E A ) plus $1 20 per million E A (for E A above $2 billion) The M D of Kneehill, who's 1995 E A is $526,197,223 00 currently pays membership fees of $4,841 47 which would be reduced to $4,754 73 According to the information provided total current fees of $370,625 49 would be reduced to $349,943 42 All member municipalities would have their fees reduced 39 AAMD &C Elected Officials /Employee List January 1996 The AAMD &C has provided a listing of all member elected officials and supervisors /employees 6 40 Jan 31/96 AAMD &C Survey on Pipeline Crossing Requirements The AAMD &C has received a request from a member regarding municipal requirements for pipeline crossings and is requesting members ,q,,r.,G :�,-z6zo respond to this survey and forward any policies a�ea7o �4rN0 i Ci 41 Feb 5/95 Town of Three Hills letter re. Communitv Van The town of Three Hills has sent a letter of thanks to the M.D. for its assistance in conducting vehicle inspections on the Community Van This van is used to transport seniors and on many week ends by various school sports groups 42 Feb 1/96 AB Environment Pesticide Service Approval 5 JOHN C JEFFERY REPORT JANUARY 23rd, 1996 to FEBRUARY 13th, 1996 AB Environment has issued an approval, under the Environmental Protection and Enhancement Act to authorize the M D to provide the service of applying pesticides 43 Jan 26/96 letter from AB Labour re* White- Rogers Safety Notice AB Labour has forwarded a bulletin from White- Rogers pertaining to recall of a limited production of their natural gas thermostat model 37 & 37C which was manufactured in 1994 44 Feb 7/96 Request from Trochu for mechanical work Mrs Maureen Malaka, town of Trochu, request the services of a M D mechanic to fix their grader Mrs Malaka stressed this was an emergency situation as recent water and problems required the services of the grader immediately Mrs Deak instructed Mr Keith Smith to accommodate this request Mr Smith consulted with Mr David Tetz, town of Trochu, to ascertain the problem An inquiry was made by Mr. Tetz as to the rate the M.D would charge the town Mr Smith inquired about this and Mrs Deak consulted the policy book It was unclear, under policy 13 -14, as to a shop rate and Mrs Deak advised Mr Smith the current shop rate, of $50 00 per hour, should be quoted It was later discovered, in the letter outlining the sale arrangements of this grader to the town, any work undertaken by the M D on this grader would be charged out at $60 00 per hour Mr Smith advised the town had refused the M D to undertake this work at this price and had hired Guard's to make theP,so< repairs on this grader Perhaps the policy should state a shop rate for any mechanical work undertaken by M D mechanics %�� 45 Feb 2/96 letter from AB Environment re. Resource Committees AB Environment has recently established six regions in the province to address resources, problem and deliver services and programs Within each of these regions an Environmental Resource Committee has been established to ensure regional needs and priorities are met The department's brochure and staff listing has also been forwarded 46 Jan 24/96 Mackenzie Reqional Planninq Commission letter The Mackenzie Municipal Services Agency has requested information regarding family and community support services in our community; how these services are provided, financed and whether the program is ?"m1w A,6 delivered inter municipally iA)ta 47 Jan 30/96 letter from Bob Eden re A & A Pavina Ltd Mr Bob Eden, Ballem McDill MacInnes Eden, has send the M D a cheque in the amount of $12,789 00, from the trust account of Mr Trombi.nski, this being the amount the M D agreed to accept as a back charge for the shortage of aggregate product supplied by A & A �144C Paving Ltd re- SH 575 project 48 M D of Rocky View response to M D Fines Survey The M D of Rocky View has verbally responded to the M D 's request for information regarding fines revenue. Rocky View does not share its fine revenues with its urban neighbours; it does have a radar gun arrangement in place with the Cochrane R C M P ; it does engage uj8 its own bylaw enforcement officers CORRESPONDENCE 1. Jan 24/96 Direct Deposit - AB Transportation - $260,611 42 2 Jan 17/96 AAMD &C Municipal News Highlights 3 Jan 24/96 AAMD &C Municipal News Highlights 6 JOHN C JEFFERY REPORT JANUARY 23rd, 1996 to FEBRUARY 13th, 1996 4 Jan 27/96 AAMD &C letter listing resolutions passed at the 1991 AAMD &C Spring Convention, and which will lapse at the conclusion of this Spring's Convention 5 Jan 17/96 AAMD &C letter re FCM's attempt to organize a nation -wide lobby effort to ensure municipalities do not experience increased tax burden as a result of the efforts to reform the G S T 6 Letter from C J Cvik, a retired police officer, requesting a police patch for the International Police museum, Vegreville, AB 7 Jan 17/95 letter from the AB Government Board acknowledging listing the municipalities that are appealing their 1996 equalized assessment 8 Jan 15/96 Linlee Consultants - advertising assessment and taxation services 9 Dec 21/95 Drumheller & District Solid Waste Management Assoc meeting minutes 10 Dec 31/95 AB Gazette Index of Regulations 11 Jan 15/96 AB Gazette 12 Seminar advertising - The Exceptional Assistant 13 Jan 25/96 letter of advertisement - Manufactured Housing Assoc 14 Employment Opportunity advertising - Town of High Level 15 Employment Opportunity advertising - Village of Nakusp 16 News Release re scholarship opportunities for the Local Government Leadership Program, Banff Centre of Management 17 U of C Conference information "The Art of the Possible" - Feb 14- 16/96, Edmonton 18 Jan 25/96 letter from Wildrose Foundation re invitation to liaise with the the planning of the 1998 World Conference Organizational Structure 19 Dec /Jan 1996 Developments - AADAC magazine 20 Feb /96 Inmac - computer magazine 21 National Citizens' Coalition renewal subscription 22 Seminar advertising - RBC Dominion Securities Retirement Planning 23 Seminar advertising - Environmental Law Regulation & Management 24 Seminar advertising - Risk Audit Inc 25 Seminar advertising - How to Design Attention Grabbing Brochures, Catalogues, Ads, Newsletters & Reports 26 Seminar advertising - 1996 Banff Management Course 27 Jan 17 & 24/96 Drumheller Mail newspapers 28 Jan 24/96 Capital newspaper. 29 Jan 29 & Feb 4/96 Journal of Commerce newspapers 30 Jan 30/96 Highway 21 News newspaper 31 Advertising - Winter 1996 Successories magazine 32 Advertising - Company Colours 33 Seminar advertising - How to Resolve Conflict, Manage Anger 34 Seminar advertising - Project Management 35 Seminar advertising - Management Skills for New Supervisors 36 Advertising - Daytimers of Canada Ltd 37 Employment advertising - New Era Municipal Services 38 Information letter re, "Don't Leave it to Cleavers" weed campaign 39 Spring 1996 Pitch -In News. 40 Jan /96 David Thompson Health Region newsletter 41 Jan /96 advertising - Sprint Canada 42 Feb /Mar 1996 Law Now magazine 43 ASET (AB Society of Engineering Technologists) course and meeting information 44 Jan /96 Connexion magazine (Prov. Mental Health Board) 45 Jan 31/96 AAMD &C Municipal News Highlights 46 Feb 6/96 Highway 21 News newspaper. 47 Feb 8/96 Direct deposit - AB Environment - $170 00 48. Seminar advertising - Client /Server Leadership Forum, Toronto 49 Jan /96 issue of Concepts & Connections newsletter (AB Agriculture). 7 JOHN C JEFFERY REPORT JANUARY 23rd, 1996 to FEBRUARY 13th, 1996 50 Resume from Mr Bryan Griffiths, P Eng 51 Seminar advertising - Jeanne Byron & Gwen Harris 52 1996 Kneehill Community Services Directory 53 Advertising - Calgary Stationers 54 Seminar information - Banff Centre for Management 55 Golden Hills Regional Div. #15 - Feb 13/96 meeting agenda 56 U of A course information 57 Jan /96 Seniors Advisory Council of Alberta newsletter HOME OCCUPATION AND DEVELOPMENT PERMITS 1 Pan Canadian Petroleum 08- 23- 28 -21 -W4 compressor station expansion $172,000 00 I I a L0 Wfu I fu 60 p z :14 II 0 2 LL 0 ED z z z U) w w U z 01) 0 F- L)- w U uj a: i T- 0 2 L.0 "A" C) CZ) LO 9 C) O -zt C) CD CD C\j CD CD z 0 Co C) C) C-- C) CD CD C:) c Sri C) CD C:) CD C:) V C) (Y) c L.0 cy') 00 C) LO C=) C:) zzt C) (\j LO CD O E OD rt klc)- o cy) C\j n Q0 (19 ❑ LO It U co co U) W 0 0 t.0 (,j f2 0 • I , ®r LO C\j le w OE CD CD CD Ef) C:) w CD CD CD CD CD CD 'lliP, OCl) 0 CD C:) fi CY) C) C) 0) 0 a w C) CD 0- 0 00 C\j C) C c N iCC:) t w CD U) LO v CD C) C CD LO ❑ cc LO 411, ❑ p"t", C\j CD Ln C\j 00 ° CUP# U) o C:) z CD C) cli Cy) CD IL ol < :tt C\j W 0 0 Lo co cn ❑ 7 — CD — m CD M m co cn lD (n CD CD "W" LO LO -f 3V u U) 0 < w C) 00 Z) cc OC) 01) C\j Al 1 < I 00 C\j LO U) 69 t fi; * . 41; ij C) 0 U C) < C�l C) 00 CY) OD C) C) C:) 44 g. M %L IT. 1, En 4! ❑ 0 A 41, 41 cj C) CD 6 CD 00 co r- CY) Q0 CD C� (D C) t-D U < C\j 00 I C C\j C\j C\j C:) C:) CD C) C) LO Cj CY) r� Fr t; LO -zj- CD CD CD LO �t LO ,V et C) cn t.0 LO Z w v 46� LO L9 A co r- C\j C\l Q r- C\j O z Cy) 0 cli LO Ilk LO L) co N'R II 0 2 LL 0 ED z z z U) w w U z 01) 0 F- L)- w U uj a: i T- 0 2 L.0 C) CZ) LO 9 C) O -zt C) C\j C) C) C) C-- C) c (Z) C) CD LO (Y) c CD cy') 00 C) O C:) zzt C) (\j LO CD O r\ OD rt klc)- o cy) C\j n Q0 (19 ❑ LO It U co co U) W 0 0 t.0 (,j f2 0 z LO LO C\j w OE CD CD CD CD w CD CD CD CD CD OCl) 0 ul fi CY) CD 0) A 0- 0 00 C\j m N m t w Lr) U) LO v C� LO ❑ W C\j 00 ° C\j U) o z 00 cli Cy) CD IL ol < :tt C\j W 0 0 Lo co cn ❑ 7 — CD — m CD M m co cn lD (n CD CD Alq- LO LO U u 0 < w C) , , < I cn co 0 n- w cc u CL w Q Q 0 -j a, w T- 0 2 LL 0 ❑ z w w co C:) C) CZ) C) 9 C) O C) C) C) C-- C) c (Z) C) CD c C:) c CD c C) O C:) c LO CD O r\ o cy) n Q0 (19 LO CY) co co kD co co t.0 (,j C, r, LO LO C\j CD CD CD CD CD CD CD CD CD fi A 00 C\j m t.0 m " (n Lr) LO v C� LO C\j 00 CD CD CO co cn CD — 7 — CD — m CD M m co cn lD (n CD CD LO LO T- 0 2 LL 0 0 Z U z z co If) t U) 0 a- w 0 (D z o. F- U) D 0 0 ❑ co Lu w J: C) (D z FJ Z 0 iri cn C) C) C\j 7D Z; to rU rt S- m U co C) C:) I-t (\j U I 0 2 LL 0 0 Z W Lij U z co Y 0 0 co P-5 J OUTSTANDING CHEQUES AsArJanuary 31 I 'J96 TOTAL OUTSTANDING PAYROLL CI•IEQUES S 0.00 'TOTAL OUTSTANDING GL•NC-RAL CHEQUES S 7816.98 TOTAL S 7816.98 OUTSTANDING LOANS S CASH ON HAND DEPOSITED S 50,931.18 SUBMITTED TO C , NCILTHIS 13th DAY Or February ly 96 REEVE MUN ADMIN if P W S REPORT FEBRUARY 13th, 1996 1 Gravel boys hauling 3/4 base material to 21 & 27 pile They're still working nine hours 2 Graders still plowing after Friday s blow. Had some of the boys out on the weekend 3 Tractor is out pushing snow back We will be building a rack for the blade 4 I have a meeting set up with Randy Schalagan, Torchinsky Engineering and some other transportation guy for the 806 bridge on Thursday at 2.00 p m 5 On the 837 paving project, transportation has recommended side slope treatment for big fill areas instead of guardrails They re thinking along with mine is guardrails will trap snow and drifting on an 8 meter road and could cause problems Guardrails would be around $15,000 00 I have no estimate on sideslope treatment What would be your preference so that I can put it in the tender 6 Would like a quick capital committee meeting today at 12 30 - 1 00 if possible to go over some quotes I have received 7 I have received an offer on T -28 the 1987 Ford 1/2 ton from a Mr Dan Thomas for $1000 00 I told him this truck was going to auction in the spring with other equipment but I would take his offer to council today Lone D/ �Coo7�; Public Works Superintendent 40 • S.- P W S. REPORT FEBRUARY 13th, 1996 1 Gravel boys hauling 3/4" base material to 21 & 27 pile They're still working nine hours 2 Graders still plowing after Friday's blow Had some of their boys out on the weekend 3. Tractor is out pushing snow back We will be building a rackf.� for the blade aF/✓��1 4 I have a meeting set up with Randy Schalagan, Torchinsky Engineering and some other transportation guy for the 806 bridge on Thursday at 2.00 p m 5 On the 837 paving project, transportation has recommended side slope treatment for big fill areas instead of guardrails They're thinking along with mine is guardrails will trap snow and drifting on an 8 meter road and could cause problems.p.3 Guardrails would be around $15,000 00 I have no estimate on ofm�y�s sideslope treatment What would be your preference so that I can put it in the tender 6 Would like a quick capital committee meeting today at 12.30 - 1 00 if possible to go over some quotes I have received. 7 I have received an offer on T -28 the 1987 Ford 1/2 ton from a Mr Dan Thomas for $1000 00. I told him this truck was going to auction in the spring with other equipment but I would take his offer to council today r i Lo - nie D. MCCo , ublic Works Superintendent CAPITAL COMMITTEE MEETING FEBRUARY 13, 1996 The Capital Committee of Rick Vickery, Jim Hanger, Glen Wagstaff and Lonnie McCook, Public Works Superintendent, met on Tuesday, February 13, 1996 at 12.00 p m Tenders and prices were looked at on the following equipment 1 Office Photocopier - Recommend okay to purchase Minolta copier at $11,200 and trade old one in 2 Computer - Recommend okay to purchase memory, 3 P C 's and software for $43,318 52 3 Paver - Recommend okay to purchase 1996 Leeboy Paver $91,399 00 4 Cattle Scale - Recommend okay to purchase cattle scale $5501 94 5 One Ton - Recommend to phone dealers about heavy duty transmission if all have them then order from Rollies for $22,898 00 Total amount of capital items $174,317.46 Less one ton 22,898 00 $151,419 46 The meeting adjourned at 12.35--